HomeMy WebLinkAbout22H - COMMUNICATION SYSTEM COMPONENTSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
September 8, 2009
TITLE:
CONTRACT RENEWAL FOR
COMMUNICATION SYSTEM COMPONENTS
(SPEC. NO. 08-005)
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CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 151 Reading
^ Ordinance on 2"d Reading
^ Implementing Resolution
^ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Renew the contract with Merjan Enterprises Inc., dba/Save On Video for the
purchase of communication system components for a one-year period in the
annual amount not to exceed $75,000.
DISCUSSION
To ensure the safety and security of both staff and inmates, the Santa Ana
jail utilizes an automated video and audio surveillance system. In the
maximum-security areas of the jail, the system allows staff to monitor and
record incidents. The State of California requires that surveillance video
recordings undertaken in a public facility be stored on-site for one year.
Therefore, $40,000 of this year's renewal is to purchase enhanced storage
capacity. The remaining amount is for maintenance parts and materials.
On March 3, 2008, the City Council awarded a contract to Merjan Enterprises
In., dba/Save On Video for a one-year period with provision for two, one-
year renewals. The vendor has agreed to renew the contract. The vendor has
performed satisfactorily during the past contract period and staff
recommends the first renewal of the contract.
22H-1
CONTRACT RENEWAL FOR
COMMUNICATION SYSTEM
September 8, 2009
Page 2
FISCAL IMPACT
COMPONENETS
Funds in the amount of $40,000 are available in the Inmate Welfare account
for Machinery and Equipment (no. 02314475-66400) and funds in the amount of
$35,000 are available in the Inmate Welfare account for Operating Materials
and Supplies (no. 02314475-63001).
APPROVED AS TO FUNDS AND ACCOUNTS:
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Paul M. Walters
Chief of Police
PD/EG/09-041
~~Francisco Gutierrez ~'
Executiae Director
Finance & Mgmt. Services Agency
22H-2