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HomeMy WebLinkAbout25I - CABLING SERVICESREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: SEPTEMBER 08, 2009 TITLE AGREEMENT FOR CABLING SERVICES CITY MANA ER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 1 ~` Reading ^ Ordinance on 2"~ Reading ^ Implementing Resolution ^ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and the Clerk of the Council to execute the attached agreement with Pacific Coast Cabling to provide cabling services for a two-year period with options to renew for two additional one-year terms, in an amount not to exceed $95,000 per year subject to non- substantive changes made by the City Manager and City Attorney. DISCUSSION In support of City operations, voice and data communications are provided to all City service sites. This requires an extensive cabling infrastructure. Cabling services are needed to support changes, additions and moves at and between the City sites. This cabling work will ensure that all City offices and work locations continue to stay connected and can benefit from new information technology as it becomes available. The City employs outside qualified vendors to perform needed cabling services. The City has standardized its cabling infrastructure with Avaya Systimax. This was selected because of its durability and flexibility. When installed by a certified cabling vendor, the product has a 20 year warranty. Use of this reliable product has resulted in very low cable maintenance costs for the City. The cabling vendor/s who provide/s such services to the City of Santa Ana must meet strict manufacturer certifications. In June 2009, the City's Telecommunications Services unit issued a Request for Proposal (RFP) for "Cabling Services." Formal legal notice was posted on the City website on 06/16/09. The RFP was transmitted to 14 firms. After a 30 day response period, ending July 16, 2009, 10 proposals were received. An evaluation team reviewed the proposals and rated them according to an evaluation criteria set forth in the RFP. The following is the ranking of the p~lp~sals: Agreement for Cabling Services September 08, 2009 Page 2 Vendor Pacific Coast Cabling Assessment Totals (300 possible) 283 Ranking 1 SASCO 250 2 ACI Communications 245 3 Anderson & Howard 237 4 NetVersant 230 5 Intelinet 221 6 Pinnacle 204 7 Verizon 201 g Black Box 192 g Vector Resources 181 10 Based on the assessment of competitive proposals and ratings by the evaluation team, staff recommends that an agreement be established with Pacific Coast Cabling to provide cabling services to the City. The maximum compensation under this recommended agreement reflects a decrease of $55,000 as compared to the amount under the previous agreement. FISCAL IMPACT Funds are budgeted and are available in the FY 09-10 Communication Services account for contractual services (account no. 102-171-6291). APPROVED AS TO FUNDS AND ACCOUNTS: Francisco Gutierrez Executive Director Finance & Management Services Agency 251-2 ~. AGREEMENT TO PROVIDE CABLING SERVICES THIS AGREEMENT made and entered into this 8th day of September, 2009 by and between PCC Network Solutions, a Pacific Coast Cabling, Inc. company (hereinafter "Contractor"), and the City of Santa Ana, a charter city and municipal corporation, organized and existing under the Constitution and laws of the State of California (hereinafter "City"). RECITALS A. The City desires to retain a contractor having special skill and knowledge in the field of installation cabling services. B. Contractor represents that Contractor is able and willing to provide such services to the City. C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Contractor shall perform those services as set forth in "City's Request for Proposal: Cabling Services for the City of Santa Ana"„ dated June 16, 2009, incorporated by reference, and Contractor's RFP Response, dated July 16, 2009, attached hereto as Exhibit A. City may request the immediate removal of any Contractor employee not properly conducting himself/herself or performing unsatisfactory work. 2. COMPENSATION a. City agrees to pay, and Contractor agrees to accept as total payment for its services, the rates and charges identified in Exhibit A. The total sum which maybe expended under this Agreement shall not exceed $95,000.00, per fiscal year, during the term of this Agreement. THE CITY MAKES NO GUARANTEE AS TO THE NUMBER OF TIMES CONTRACTOR'S SERVICES WILL BE REQUESTED OR THE TOTAL AMOUNT WHICH WILL BE EXPENDED FOR SUCH SERVICES. b. City will validate parking in the lot directly south of the City Hall building (20 Civic Center Plaza). Parking fees at any other location shall be the responsibility of Contractor. c. Contractor shall submit monthly invoices with a detailed statement of services performed and the quantity ofproducts/materials provided during the period for which payment 251-3 is requested. Each invoice shall include 1) the City of Santa Ana Telecommunications Service Request (TSR) number and 2) this Agreement number. d. Payment by City shall be made within thirty (30) days following receipt of proper invoice, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. e. Invoices shall be mailed to: City of Santa Ana Attn: Carl Marek Telecommunications Services (M-77) P.O. Box 1988 Santa Ana, CA 92702-1988 3. TERM This Agreement shall commence on the date first written above and terminate on August 31, 2011, unless terminated earlier in accordance with Section 12, below. The Agreement may be renewed for up to two additional one-year periods, on the mutual agreement of the parties. 4. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries, wages, bonuses, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. INSURANCE Prior to undertaking performance of work under this Agreement, Contractor shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Contractor shall maintain commercial general liability insurance which shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Contractor's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, $2,000,000 in the aggregate. Such insurance shall (a) 251-4 name the City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary with respect to insurance or self-insurance programs maintained by the City; and (c) contain standard separation of insureds provisions. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 combined single limit. Such insurance shall include coverage for owned, hired and non-owned automobiles. c. Worker's Compensation Insurance. In accordance with the provisions of Section 3300 of the Labor Code, Contractor, if Contractor has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Contractor agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. The following requirements apply to the insurance to be provided by Contractor pursuant to this section: (i) Contractor shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved in form by the City Attorney. (iii) Certificates and policies shall state that the policies shall not be canceled or reduced in coverage or changed in any other material aspect without thirty (30) days prior written notice to the City. e. If Contractor fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not effect Contractor's right to be paid for its time and materials expended prior to notification of termination. Contractor waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. 6. INDEMNIFICATION Contractor shall defend, indemnify and save harmless the City of Santa Ana, its officers, agents and employees from liability for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including health, and claims for property damage, which may arise from the negligent operations of the Contractor or its contractors, subcontractors, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises from services provided pursuant to this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. 251-5 7. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City. 8. CONFLICT OF INTEREST CLAUSE Contractor covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 9. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by telefacsimile or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 telefacsimile (714) 647-6956 With courtesy copies to: Finance and Management Services Agency Telecommunications Coordinator City of Santa Ana 20 Civic Center Plaza (M-77) P.O. Box 1988 Santa Ana, California 92702 telefacsimile (714) 647-6722 251-6 and City Attorney City of Santa Ana 20 Civic Center Plaza (M-29) P.O. Box 1988 Santa Ana, California 92702 telefacsimile (714) 647-6515 To Contractor: PCC Network Solutions 2031 E. Cerritos Avenue, Suite C Anaheim, Calfornia 92806 Telefacsimile 714/563-8080 Attn: Armando Lopez A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by telefacsimile, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 10. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor nor the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. ll. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other contractors retained by City. 251-7 12. TERMINATION This Agreement maybe terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 13. DISCRIMINATION Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 14. JURISDICTION -VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 15. COMPLIANCE WITH GOVERNMENTAL REQUIREMENTS Contractor shall carry out all services pursuant to this Agreement in substantial conformity with all applicable laws, ordinances, statutes, codes, rules, regulations, orders, and decrees of the United States, the State of California, the County of Orange, the City of Santa Ana, and of any other political subdivision, agency, or instrumentality exercising jurisdiction over the City, including all applicable federal, state, and local occupation, safety and health laws, rules, regulations and standards, applicable state and labor standards, prevailing wage requirements, the City zoning and development standards, City permits and approvals, building, plumbing, mechanical and electrical codes, as they map apply, and all other provisions of the City and its Municipal Code (as they may apply), and all applicable disabled and handicapped access requirements. 251-8 16. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA MARIA D. HUIZAR Clerk of the Council APPROVED AS TO FORM: JOSEPH W. FLETCHER City Attorney By: Laura Sheedy Assistant City Attorney DAVID N. REAM City Manager PCC NETWORK SOLUTIONS (NAME) (Title) Tax ID# 251-9 { I PCC Network Solutions Design. Build. Deliver. July 16, 2009 City of Santa Ana information Services Division 20 Civic Center Plaza Room B22 Santa Ana CA 92701 Re: RFP Response for Cabling Services for Ciity of Santa Ana To Whom It May Concern: Thank you for allowing PCC Network Solutions (a Pacific Coast Cabling, inc. company} the opportunity to respond to your request to provide and install the communications cabling services for the City of Santa Ana, CA. PCC Network Solutions has read the RFP titled "Cabling Services for City of Santa Ana, CA" in its entirety and will comply to all the specifications. Any exceptions will be located in the Assumptions & Caveats section, where applicable. We recognize the need for a dynamic communications infrastructure that will allow future growth. This letter details some unique qualifications of PCC Network Solutions that would make us an !deal candidate for your project. I feel strongly that there is no other company that has the same resources and capabilities needed to become a strong partner to City of Santa Ana. PCC Network Solutions is a California, Arizona, and Texas state licensed, bonded, and additionally insured communications contractor providing network communications solutions for local and wide area network applications since f985. PCC Network Solutions' corporate office is located in Chatsworth, CA, with additional offices in Anaheim, CA; Tempe, AZ; and Carrollton, TX. We are ideally located to respond quickly to on-site issues and meetings. Our success is due to our high quality of work, attention to detail, customer service and our performance reputation for completing projects on time. PCC Network Solutions provides a strategic and consultative approach to meeting an organization's communications challenges. With services that span the needs of the entire enterprise -from engineering to maintenance, from planning an RFP to installing an optimum solution - we aim to be your partner for the future. our care solutions infrastructure technologies .• maintenance and repair s structured cabling systems :• components e technology management solutions :• education .• networking PCC Network Solutions offers the following services either directly or in partnership with trusted associates. When partnering, a dedicated PCC Network Solutions project manager will be assigned. .• design and engineering consultation r network integration phone and intercom systems •~ systems integration voice and data network relocations .• electrical services, generators and ups w duct banks and substructures outside plant cable construction •:• security, surveillance and access control systems sound and public address systems ~: video conferencing systems •r data centers and equipment rooms ~ tenant improvement, modular furniture and access flooring EXHIBIT A 2031 East Cerritos Avenue, #76, Anaheim, CA 92806 1 Toll Free 800.313.1911 I Phone 714.563.8070 1 Fax 818.563.8080 I www.pccinc.mm 251-10 fD' ` ~.. `.:. • We are proud to bring our clients certified, best-of--breed products from our partners: ADC, CommScope Systimax/Uniprise, Belden, Berk-Tek, Cisco, Corning Cable Systems, Ortronics, and Panduit. Our clients include Cahildren's Hospital, County of Riverside, Glendale Adventist, Genzyme, Northrop Grumman, Boeing, 20 Century Fox, Warner Brothers, Disney and Sempra Energy to name just a few, organization And although PCC Network Solutions boasts an impressive fist of household name clients, from Fortune 50 to start-ups we never grow lackadaisical in our approach to client service. A!I of our clients regardless of size -receive the same quality service that has made our clients successful for over 23 years. We have a large group of BICSI trained and registered technicians and RCDDs to assign to your project. We always assign only the highest skilled systems engineers, project managers, foreman, and technicians to each project. How can we do that? We only hire the best. With over 100 full-time technicians in the field daily, we have a large group of certified technicians to choose from. We are not a slow-moving behemoth: we are quick to respond, flexible and responsive - at ail times, for a!I clients. the service triangle A project manager and a foreman will be assigned to City of Santa Ana for the duration of the project. This "service triangle," composed of the client, the project manager and the foreman, allows PCC Network Solutions to provide an optimum level of communication for project success. The project manager is the liaison between the client and our corporate staff. Our project manager will attend construction meetings, work with the general contractor and overall project coordination. The project manager will intertace constantly with the foreman to guarantee proper material and deliveries and manpower requirements. Our project manager is on-site 100% of the time, directing all on-site activities. Both of these team members are available via pagers and cell phones at all times. It is this level of management that makes PCC Network Solutions the most favorable choice for this project. vendor certifcatians As a certified Systimax installer we have trained and certified technicians available to complete this project. We have included current certification documentation. services beyond the project/ maintenance Once your communication system is complete, PCC Network Solutions would like to manage another challenge for you: maintenance of the new system. PCC Network Solutions offers extended maintenance services, including moves-adds-changes, repairs, even testing and measurement of your network. By using PCC Network Solutions on a daily basis to provide these services, your key personnel can focus on what they do best and you can rest assured that your organization is complying with warranties, specifications and standards. Once again, thank you for the opportunity to respond to your RFP. If you have any questions please do not hesitate to contact me at (714) 563.8077 or via a-mail to ~.lo ezCa pccinc com, Sincer , - rmando z Sales Executive 251-11 APPENDIX A -Proposal Response Form (Fill in this form or submit a separate response which addresses each item.) Proposal for Qualified Vendors to Provide Cabling Services to the Cit of Santa Ana Name of Proposing Firm: PCC Network Solutions a Pacific Coast Cabling, Inc. Compan Vendors Principal Location: 9340 Eton Avenue Chatsworth CA 99311 Vendor's Location that will service the city: Anaheim, CA Contack Name for Proposal: Armando Lopez Phone Number: 714.563.8077 office 714.412.8077 cell Fax Number: 714.563.8080 email address alopezt7a pecinc.com i Please submit answers to the following questions (Note: Proposer may attach additional pages as needed to comptets responses.) i 1. Short summary description of organization, ownership, and services provided by your firm. PCC Network Solutions is a California Corporation. privately owned and operated for 24 years. Business to Business telecommunications infrastructure. Design, Proiect Management. Installation and Maintenance for voice, data, video, copper, fiber optic and wireless. 2. Are you currently registered with any Avaya as a value-added reseller (VAR)? ^ No ®Yes [f so, how long your company has been registered as such? (ref: section 2.9.t.1] 10 years 3. Is your company currently regis#ered as a certified installer of Avaya Systimax cabling systems? ^ Na 6a Yes If so. how long has your comoanv been certified? rref: section 2.1.1.21 10 years Page 15 of 36 __ 251-12 APPEND4XA Proposal Response Forro {Cont[nued} 8. What permits, licenses and professional credentials does your company possess to supply the products and perform the services as specified in this RFP? [ref: section 2.1.1.51 CA C7 contractors license - 534115 5 BICSI RCDD's 1 BICSI OSP 1 BICSI Instructor 25 BICSI Technicians 5 BICSI Installers 15 S stimax Installers 9. How do you ensure that your personnel conduct themselves in a profassional manner when on a customer's job site? [ref: section 2.1.1.si Trainin and oversite of com an code of conduct and best ractices. PCC on-site staff receives a Field Services Handbook includin ail re aired o erational and safet rocedures. On site meetinas are conducted requlariy with the assianed PM and PCC VP of Operations. Documents are available u on re uest. 10. Does your company have certified Avaya Systimax installers on staff? .[ref: Section 2.1.1.71 ^ No ®Yes if so, how many? 15 Are they readily available to perform the services outlined in this RFP for the City? ^ No ®Yes Do they have the knowledge, including ANSI/EIA/TlA standards and guidelines, and skills to perform the services outlined in this RFP? ©No ®Yes 11. Will any nan-Avaya Systimax certified installers always work under the direct supervision of an Avaya Systimax certified lead installer and always be thoroughly qualified in general Avaya Systimax installation practices ? [ref: section z.1.1.i31 ^ No ®Yes 12. What training or certification programs do you require for your cable installers? BICSI Technician Installer I Installer I[' S stimax Installer Com an Best Practices Professional Code of Conduct• Safet ~ CPR' First Air Confined S ace Ent • Lock-outlTa -out' Aerial Lift Fall Protection; Power Activated Tools- Fire stoppina 13. Is your company a BICSI member? Yes 14. Does your company have a Registered Communications Distribution Designer (RCOD) available upon request to assist the City in design and engineering of the City's cabling infrastructure? (ref: section 2.1.1.87 ^ Nt) ®Yes if so, how many? 5 Are they company empfoyeels? ^ No ®Yes Are they Contractors or other nan-employee relationship? ®No ^Yes Are they readily available to perform the services outlined in this RFP? Yes 15. Will you provide the City with a single contact person? ^ No ®Yes If so, is this contact person a Registered Communications Distribution Designer (RCDD)? ^ No ®Yes Page 18 of 36 251-13 Will the single contact person also be the person who will provide the City with Cabling Services Proposals? ©No ®,-Yes Page 19 of 36 251-14 APPENDIX A Proposal Response porm , (Continued) Will there be a backup contact person to provide Cabling Services Proposals to the City 16. ^ No ®Yes if so, will the backupperson be a Registered Communications Distribution Designer (RCDD)? ^ No Q9 Yes How long will it take to provide the City with a Cobdinatoeori histhe~detegated a request 17. has been made by the Telecommunications Co representative? ~;ye ~n~ rnmolexity a res onse could be immediate. T icail o , G~ .,..__ ._ 18. Briefly outline your standard~prnn andsDOStan tall nspe t on b rk u 1 fled RC' 1g• What is your response time if called for service by the City for cable repair calls? For emergency cabling repair calls? .,,...,auto tnp c~tv's hours. Non-emer enc 0-48 hours Emer enc v - ` n~u~ ~• lease 20: Has your firm had a contract terminated for cause within the last 3 years? If so, p explain the circumstances. No. 21 • Has either a customer or a supplier sued your firm in the last 3 years? if so, please explain the circumstances. No. 22. Do you have comprehensive liability insurance as specified in Section 11 of Appendix C - Draft Agreement? ^ No ® Yes 23. Do you have worker's compensation insurance as specified in Section 11 of Appendix C - Draft Agreement? ^ No ® Yes 24. What are your hourly labor rates for Time and Material work? See #25. 251_~p~e20of36 APPENDIX A Proposal RQsponse Form (Continued) 25. Do you charge different hourly rates for labor depending on qualifications needed for cabling services? If so, please list all rates by employee title. Yes. Foreman - $59.66 Lead Technician - $48.19 Technician - $36.72 26. Daes your company have a minimum charge on a job? No. 27. Does your company charge for travel time? No. 28. 1Nhat is your mark-up percentage on materials? 14% 29. Please list what your company would charge for the sample materials listed below: Lucent 4 pair Non-plenum Category 5e UTP cable (price per foot) .14 Lucent 4 pair Plenum Category 5e UTP cable (price per foot) .27 Lucent 11000AT5 24 Port Patch Panel (Category 5e) 142.67 Lucent 110PA2300FT 110-type panel system 68.89 Lucent M14A Modular Faceplate 1.47 Chatsworth standard equipment rack model #55053-503 130.31 34. In order to obtain a general guideline of pricing for products and services rendered, below are two sample jobs that need to be quoted. Any details not.provided shaft be clarified using-the standards and practices outlined in the RFP document above, or by contacting Cari Marek, Telecommunications Coordinator, at the number listed in the RFP. Please provide a quote for the following sample jobs: Page 21 of 36 251-16 APPENDIX A Proposal Response Form {Continued) . Sample Job #1: Scope of Work: Provide and install (4} Category 5e cables, at 200 feet each, to the same location in an air return ceiling area. Two cables will be terminated into acontractor- provided 24-port patch panel on one-side and 8P8C-type Category 5e modules on the station side; the other two cables will be terminated into acontractor-provided 300FT 110- block assembly and again 8P8C-type Category 5e modules on the station side. Assume a clear path in the ceiling to the patch panel and the station side, utilizing Erico J-hooks in the ceiling for cable pathway support. On the station side, assume there is flex conduit running from a single gang outlet box to the top of the wail, in a stub-out fashion. 1) Provide a breakdown of hours to be billed. Place Cable 3.92 Terminate station 1.14 Terminate closet .33 Test .40 - Total Hours 5.80 2} Provide a breakdown of cost of materials. See attached pricing sheet. 3) Provide details and amounts of any and all other charges that would be billed to the City. See attached pricingsheet. 4) Provide approximation of elapsed time to complete work, beginning from authorisation to final acceptance. 72 hours Page 22 of 36 251-17 APPENDIX A Proposal Response Form (Concluded) Sample Job #2: Scope of Work: Contractor shall provide and install one (1216}-multi-mode /single mode, fiber optic cable running from the basement Equipment Room ER6.2 to the 8~' floor Telecommunications Close# TC8.1. Fiber optic cable will terminate in ERB.2 onto an appropriately configured Lucen# LGX Fiber Optic Distribution System, using an LST10- 072/7 shelf with ST-type connectors. In TC8.1, fiber optic cable should terminate onto an appropriately configured Lucent Sliding Combination~Sheif, using a 60062 One-Unit High type shelf with ST-type connec#ors. Rack space required exists at both termination points. One, empty 4-inch conduit exists between ERB.2 and TC6.1 {the Basement Telecommunications Closet that is vertically stacked with the res# of the floors including our destination closet, TC$.1). Contractor shall provide and install {4} one inch, non- plenum, corrugated innerduct from ERB.2 to TCB.1 via existing 4-inch conduit noted above which is 150 ft in leng#h. At exit point of conduit, #ransition {1 } of {4) installed innerduct #o (1}one inch, riser-rated, corrugated innerduct, which will traverse from the basement, stacked Telecommunications Clase#, TCB.1, up to TC8.1. Contractor shat! provide (1} 4-inch core hole between TCB.1 and TC1.1. Building Facilities Management has determined that floor is clear of obstruction for 4-inch core. Core hole shall be sleeved, and fire stopped per local, state, and industry standard codes. 1) Provide a breakdown of hours to be billed. .Place Cable 96.89 Terminate sta#'son 3.90 Terminate closet 3.90 Test 1.80 Total Hours 26.49 2) Provide a breakdown of cost of materials. See attached pricing sheet. 3) Provide details and amounts of any and all other charges that would be billed to the City. See attached pricing sheet. - 4) Provide approximation of. elapsed time to complete work, beginning from authorization to final acceptance. Five t5} to Ten (10) days Page 23 of 36 251-18 I~rOnZ F. ,, t;;. pCC Network Solutions Resign. Build. Deliver, To: City of Santa Ana 20 Civic Center Plaza Santa Ana, CA 92702 40D.00 2061-BL 400.00 2061-WH 2.00 MPS100E-318 2.00 MPS100E-262 1.00 M14L-262 1.00 1100CAT5E-24 1.00 110PA2300FT 16.00 TAGSL-105 8.00 TC-20 4.00 Labor Only 10.00 283367 10.00 HEA STFCOC 10.00 POW 50630 0.00 600GYBRTAPE 0.00 650C 0.00 174060 E071009JCP-0800 Cablsng Services 09 Sample 1 7/15/2009 9340 Eton Avenue, Chatsworth, CA 91311 Duration: 30 Days Toll free 800.313.1911 Terms: OAC Phone 818.407.1911 Fax 818.407.1913 www accinc sor_n FOB: Chatsworth CA Sample #4 SYS CatSe 4124 2061 BLUE box Plenum DATA $0.25 $98.30 SYS Cat5e 4124 2061 WHITE box Plenum VOICE $0.25 $98.30 SYS 110 8W C5E T566A/6 Jack Blue 108232778 $5.05 $10.10 SYS 110 8W C5E T568A/B Jack White 10823274 $5.05 $10.10 5YS 4-part faceplate white w/iabeis 108168543 $1.32 $1.32 SYS CATSE 24-port patch panel 108208919 $128.40 $128.40 SYS 110-300pair Patch Panel Terminal Block 107 $147.00 $147.00 Adhesive Cable Labels $0.04 $0.64 Black Letters-White Tape-12mm {2 inch Label) $0.07 $0.56 Level Ili Category 5E or Cat6 Test (Per Circuit) $0.00 $0.00 Hilti 6' 12 AWG Ceiling Wire w/Pin, Washer, and t $0.42 $4.18 Tomarco 3-1 i2"CLIP ON CRADLE $2.11 $21.10 Tomarco .27 Ca. Short Shot,heavy pwr Red (Fact $0.10 $0.98 . Misc.ltems $0.00 $a.oa Dottie 3/4" Black EleciricaE Tape $0.78 $0.00 Pull String-Exxon Poly 210 lb. (6500' bx) $29.20 $a.oa Velcro 518" OneWrap Plenum {25 Yards) $16.48 $0.00 Material $520.98 Tax $45.59 Labor $336.56 Expenses Total Jab Cost $903.13 By: Julio Peilecer L 251-19 From: ,., ...:, _ ; t, ~ ` ' `'.± ~GC. N@tVVOfI{ ~O~Ut10['IS . Resign. 8uiid. Deliver. To City of Santa Ana 20 Civic Center Plaza Santa Ana, CA 92702 E071009JCP-0800 Cabling Services 09 Sample 2 9340 Eton Avenue, Orange County Ofnce 7!15/2009 Chatsworth, CA 91311 2031 East Cerritos Toli free 800.313.1911 Avenue Duration: 30 Days Phone 818.407.1911 Suite #76, Terms: OAC Fax 818.407.1413 Anaheim, CA 92806 www.occinc.com Toii free 800.313.1911 FOB: Chatsworth CA Phone 714.563.8070 Fax 714.563.$080 www.occinc.com City of Santa Ana Sample #2 aterla `` em y escrip ion ni a 15fl.00 LGCC-06112D-SlLRX Systimax Hybrid 6SM/12MM 62.5um Riser Fiber 107876336 $1.77 $265.50 600.00 Carton DF4X1C iNNERI)UCTRISER 1"OmtrCORRUGATED WITH PULL TAPE ORANGE $0.63 $378.00 1.00 1000G2-4U-IP-FX Sys G2 4U Fixed panel shelf accepts 12 adaoters 760050872 $271.50 $271.50 1.00 1000-12ST-SPLX-SM SYS G2 12X SM Simplex ST Adapters 760027722 $110.45 $110.45 6.00 700011067 SYS EZ-ST SM connector P3020A-Z-125 $5.99 $35.94 1.00 1000-12ST-SPLX-MM SYS G212X MM Simplex ST Adapters 760021832 $52.86 $52.86 12.00 760070656 SYS Qwi}c ST-BTW MM connector OptiSPEED EACH $10.71 $128.52 _ 18.00 D-182720-ea SYS SC/ST EZ consumables{Each) for SM Conn $2.16 $38.88 1.00 600G2-1U-IP-FX Systimax G2 1 U Fixed panel shelf accepts 3 panels $97:22 $97.22 1.00 1000-12ST-SPLX-SM SYS G2 12X SM Simplex ST Adapters 760027722 $110.45 $110.45 6A0 700011067 SYS EZ-ST SM connector P3020A-Z-125 $5.99 $35.94 1.00 1000-12ST-SPLX-MM SYS G212X MM Simplex ST Adapters 760021832 $52..86 $52.86 12.00 760070656 SYS Qwik ST-BTW MM connector OptiSPEED EACH $10.71 $128.52 18.00 D-182720-ea SYS SCIST EZ consumables(Each) for SM Conn $2.16 $38.88 18.00 Labor Only LSPM (One Way/Dual Wavelengths per Strand) $0.00 $OAO 1.00 SOOGYBRTAPE Dottie 3/4" Black Electrical Tape $0.78 $0.78 0.15 65oC Pull String-Exxon Poly 210 Ib. (6500' bx) $29.20 $4.38 ` - 0.50 174060 Velcro 5/8" OneWrap Plenum (25 Yards) $16.48 $8.24 6.00 VFOM-175Y PCC FO Warning Labels Yellow {each) $0.65 $3.92 18.00 TC-20 Black Letters-White Tape-12mm (2 inch Label) $0.07 $1.26 2.00 TAGSL-105 Adhesive Cable Labels $0.04 $0.08 1.00 T5010C2 Tyton 11" Tie Wrap 13iack (Pk100) $4.00 $4.00 ~ 1.00 Labor only Core (1) 4" Core hole between TCB.1 and TC1.1 $0.00 $0.00 . ~ :2.00 a-EMT Conduit-10'x4" EMT ($41.29 A STICK of 10`FT) $4.13 $8.26 2.00 306644 Conduit-4" EMT Strap/Split for Unistrut,Hiiti $1.70 $3.40 2.00 8350 Conduit-4" Two Hole Pipe Strap, Regal $2.10 $4.19 2.00 EMT400 Arlington 4" Edge Protector $3.27 $6.54 1.00 309938 Hilti Unistrut Brace 1' x 1 5/8 x 1 5/8 Deep w/Holes $1.02 $1.02 _ 1.00 314721 Hilti-CP618 Firestop Putfy Stick $19.18 $19.18 Material $1,810.77 Tax $158.44 Labor $1,808.13 Expenses Total Job Cost $3,777.34 By Julio Pellecer 251-20