HomeMy WebLinkAbout25P - COMMUNICATION PLANS FOR SOUTHERN PLANNING AREAREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
SEPTEMBER 8, 2009
TITLE:
AGREEMENT WITH GTSI CORPORATION
TO DEVELOP COMMUNICATIONS PLANS
FOR SOUTHERN PLANNING AREA
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1 S` Reading
^ Ordinance on 2"`' Reading
^ Implementing Resolution
^ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Authorize the City Manager and the Clerk of Council to execute the attached
agreement with GTSI Corporation to provide administrative and technical
planning support to the Southern Planning Area and develop emergency
communications plans and protocols for the region in an amount not to
exceed $2,143,028, subject to non-substantive changes approved by the City
Manager and City Attorney.
DISCUSSION
The United States Department of Homeland Security has developed the
Interoperable Emergency Communications Grant Program (IECGP). The IECGP
provides funds to emergency first responders to improve Interoperable
emergency communications, including communications in collective response
to natural disasters, acts of terrorism, and other man-made disasters. The
grant specifically provides funding for the creation of plans, protocols
and procedures.
The only eligible sub-grantees for the FY08 IECGP local awards are the
recognized Urban Area Security Initiative's (UASI) within each of the four
planning areas that are determined by the California Statewide
Interoperability Executive Committee (CalSIEC). The City of Santa Ana
continues to be designated as an Urban Area Core City and will handle grant
administrative responsibilities in representing the CalSIEC's Southern
Planning Area.
Santa Ana will work in collaboration with cities and counties in the
Southern Planning Area that include Imperial, Inyo, Los Angeles, Mono,
Orange, Riverside, San Bernardino, San Diego, San Luis Obispo, Santa
Barbara, and Ventura counties to implement complimentary plans, protocols
and procedures for effective Interoperable communications.
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FY 2008 IECGP Grant
September 8, 2009
Page 2
Santa Ana Ordinance No. NS-2312 authorizes the City to purchase against
contracts from any public agency utilizing a competitive bid process. The
U.S. Communities Technology Services & Solutions Contract establishes Multi
Interagency Cooperative Purchasing Agreements for Commodities, IT Goods &
Services and Telecommunication Goods and Services. US Communities
agreements are available to all governmental entities that expends public
funds for the acquisition of both goods & services. GTSI is a provider of
technology products, services, and solutions under the US Communities
Contract.
It is anticipated that the current scope of services developed by the
consultant will differ or expand as the consultant coordinates planning
meetings that seek stakeholder input from the jurisdictions in the Southern
Planning Area. The final determination of these consulting services may be
adjusted in writing, and executed by the City Manager, Chief of Police and
by GTSI Corporation.
FISCAL I1~ACT
Funds are available in the FY2008 IECGP Grant fund account 125-340-6291.
APPROVED AS TO FUNDS AND ACCOUNTS:
Paul M. Walte s
Chief of Police
Police Department
Francisco Gutierrez ~~
Executive Director
Finance & Mgt. Services Agency
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CONSULTANT AGREEMENT
THIS AGREEMENT, made and entered into this 8~' day of September, 2009, by and
between GTSI Corporation, a Virginia corporation (hereinafter "ConsultanP'), and the City of
Santa-Ana, a charter city and municipal corporation organized and existing under the
Constitution and laws of the State of California (hereinafter "City"}.
RECITALS
A. City, acting through the Santa Ana Police Department in its capacity as a Core City and
lead agency for the Anaheim /Santa Ana Urban Area under the FY07 Urban Areas
Security Initiative ("UASI"), has applied far, received and accepted a grant from the
United States Department of Homeland Security, which developed the Interoperable
Emergency Communications Grant Program {IECGP) to provide fiends to emergency
first responders to improve Interoperable emergency communications, including
communications in collective response to natural disasters, acts of tei7orism, and other
man-made disasters, by specifically providing funds for the creation of plans, protocols
and procedures, hereinafter referred to as "the Grant".
B. The City desires to contract with an expert in the field of bringing the California
Statewide Interaperability Executive Committee {Ca1SIEC) Southern Planning Area
(SPA) initiative into compliance, as appropriate, with the California State
Communication Interoperability Plan, National Emergency Communication Plan and
rela#ed communication interoperability national best practices and lessons learned.
C. Consultant represents that they have the necessary skills and experience to provide
assistance in developing such public safety Interoperable communications.
D. Consultant has submitted a Proposal which identifies the scope, tasks and general time
lines for providing the services and the costs thereof.
E. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed incompliance with such standards as may reasonably be
expected from a professional consulting fii~n in the field.
NOW THEREFORE, inconsideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1, SCOPE OF SERVICES
Consultant shall provide Administrative Planning Support, Professional Staff
Planning Support, and Technical Planning Support as required to the Southern Planning Area
in accordance with Consultant's Proposal, attached hereto as Exhibit A, and incorporated by
reference. All services required hereunder shall conform in all respects to standards far such
public safety Interoperable communications development issued by the U.S. Department of
Homeland Security.
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The parties anticipate that additional planning meetings, training and exercises will be
planned and executed during the term of this Agreement. The City Manager and Chief of
Police for the City of Santa Ana are hereby authorized to approve such additional meetings,
training and exercises, in writing, as they determine will fiilf 11 the objectives of the Grant.
2. COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its services,
the rates and charges identified in Exhibit A. The total sum to be expended under this Agreement
shall not exceed $2,143,028.00 during the term of this Agreement.
b. Payment by City shall be made within thirty (30) days following receipt of proper
invoice evidencing the completion of milestones as set forth in Exhibit A, subject to City
accounting procedures. Payment need not be made for work tha# fails to meet the standards of
performance set forth in the Recitals that may reasonably be expected by City.
3. USE AND OWNI±;RSHIP OF DOCUMENTS
It is understood by and agreed to between the parties that all documents, outlines,
materials distributed during classes, and any other written papers or materials prepared for the
presentations hereunder, paid for with Grant funds, or composed utilizing information provided
by Santa Ana, shall be the property of Santa Ana and shall be delivered to Santa Ana upon
completion of the services hereunder. Santa Ana shall grant Consultant a license to utilize such
property for its own business purposes so long as such use is not contrary to the interests of Santa
Ana.
4. TERM
This Agreement shall commence on the date first written above and terminate on
satisfactory completion of all training and exercises and submission of required evaluation and
After Action Reports to the City, which the parties agree should be substantially complete on or
before August 13, 2010.
5. INDEPENDENT CONTRACTOR
Consultant shall, during the entire team of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor
shall it be construed to create an employer-employee relationship, a joint venture relationship, or
to allow the City to exercise discretion or control over the professional manner in which
Consultant perfoirns the services which are the subject matter of this Agreement; however, the
services to be provided by Consultant shall be provided in a manner consistent with all
applicable standards and regulations governing such services. Consultant shall pay all salaries
and wages, employer's social security taxes, unemployment insurance and similar taxes relating
to employees and shall be responsible for all applicable withholding taxes.
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b. INSURANCE
Prior to undertaking performance of work under this Agreement, Consultant shall
maintain and shall require its subcontractors, if any, to obtain and maintain insurance as
described below:
a. Commercial General Liability Insurance. Consultant shall maintain commercial
general liabili#y insurance naming the City, its officers, agents, volunteers, and employees as
additional insured{s) and shall include, but not be limited to protection against claims arising
from bodily and personal injury, including death resulting there fiom and damage to property,
resulting from any covered act or occurrence arising out of Consultant's operations in the
performance of this Agreement. The amounts of insurance shall be not less than the following:
single limit coverage applying to bodily and personal injury, including death resulting there
fiom, and property damage, in the total amount of $1,000,000 per occurrence. Consultant shall
supply City with a fully executed additional insured endorsement to be approved in form by the
City Attor~zey.
b. Workez•'s Compensation Insurance. In accordance with the provisions of Section 3300
of the Labaz• Code, Consultant, if Consultant has any employees, is required to be insured against
liability for workez•'s compensation or to undertake self-insurance. Prior to commencing the
performance of the work under this Agreement, Consultant agrees to obtain and maintain any
employer's liability insurance with limits not less than $1,000,000 per accident.
c. Professional Liability Insurance. Consultant shall provide professional liability (errors
and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim and
not less than $2,000,000 annual aggregate.
d. The following requirements apply to the insurance to be provided by Consultan#
pursuant to this section:
(i) Consultant shall maintain all insurance required above in full force and effect far
the entire pexiod covered by this Agreement.
(ii) Certificates of insurance shall be furnished to the City upon execution of this
Agreement and shall be approved in form by the City Attorney.
(iii) Certificates and policies shall state that the policies shall not be canceled without
thirty (30) days prior written notice to the City. Ten (10) days notice if
cancellation is due to non-payment of premium.
e. If Consultant fails or refiises to produce az• maintain the insurance required by this
section or fails or refuses to furnish the City with required proof that insurance has been procured
and is in force and paid fox, the City shall have the righ#, at the City's election, to forthwith
tez~rinate this Agreement.
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7. INDEMNIFICATION
Consultant agrees to and shall indemnify and hold harmless the City, its officers, agents,
employees, and special counsel from liability for personal injury, or just compensation, arising
out of claims for personal injury, including health, and claims for property damage, to the extent
they arise from the negligent or willfiil misconduct in the performance of operations or ezrors or
omissions of the Consultant or its contractors, subcontractors, agents, employees, or other
persons acting on their behalf which relates to the services described in section 1 of this
Agreement.
Inasmuch as measures to prevent or mitigate the effect of any act or terrorism are unique
to the act, and the actions that may be taken in controlling, preventing or suppressing acts of
terrorism are unique to the act, Consultant is not responsible to City for designing or advising on
or otherwise taking measures to prevent or mitigate the effect of any act of tez~orism or any
action which may be taken in controlling, preventing, suppressing or in any way relating to an
act of terrorism.
8. CONFIDENTIALITY
If Consultant receives fiom the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Consultant agrees
that it shall not use or disclose such information except in the perfozrnance of this Agreement,
and further agrees to exercise the same degree of care it uses to protect its own information of
like importance, but in no event less than reasonable care. "Confidential information" shall
include all nonpublic information. Confidential infozmation includes not only written
infozmation, but also information transferred orally, visually, electronically, or by other means.
Confidential information disclosed to either paz•ty by any subsidiary and/or agent of the other
party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure
shall not apply to any information that (a} has been disclosed in publicly available sources; (b) is,
through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful
possession of the Consultant without an obligation of confidentiality {d) is required to be
disclosed by operation of lativ; or (e) is independently developed by the Consultant without
reference to information disclosed by the City.
9. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no in#ez•ests and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services specified under
this Agreement.
10. NOTICE
Any notice, tender, demand, delivery, or other communication puz•suant to this
Agreement shall be in writing and shall be deemed to be properly given if delivered in person or
mailed by first class or certified mail, postage prepaid, or sent by telefacsimile or other
telegraphic communication in the manner provided in this Section, to the following persons:
Page 4 of 8
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To City: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Telefacsimile (714} 647-6956
With courtesy copies to:
Santa Ana Police Department
UASI /Homeland Security Division
60 Civic Center Plaza
P.O. Box 1981 (M-97}
Santa Ana, California 92702
Telefacsimile (714) 245-8745
Attn: Eruiclue Esparza
and
City Attorney
City of Santa Ana
20 Civic C_ enter Plaza (M-29)
P.O. Box 1988
Santa Ana, California 92702
Telefacsimile (714) 647-6S1S
To Consultant: Michael Hargrove
GTSI Corporation
2SS3 Dulles View Drive, Suite 100
Herndon, Virginia 20171
Telephone (9S1) 693-1810
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3}days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by telefacsimile, communication shall be effective or
deemed to have been given twenty-four (24) hours after the time set forth on the transmission
report issued by the transmitting facsimile machine, addressed as set forth above. For. purposes of
calculating these time frames, weekends, federal, state, County or City Holidays shall be
excluded.
Il.. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant, and supersedes any and all other agreements, oral or written, between the parties. In
the event of a conflict between the terms of this Agreement and any attachments Hereto, the
terms of this Agreement shall prevail. This Agreement may not be modified except by written
instrument signed by the City and by an authorized representative of Consultant. The parties
agree that any terms or conditions of any purchase order or other instrument that are inconsisten#
Page S of 8
25P-7
with, or in addition to, that terms and conditions hereof, shall not bind or obligate Consultant nor
the City. Each party to this Agreement acknowledges that no representations, inducements,
promises or agreements, orally or otherwise, have been made by any party, or anyone acting on
behalf of any party, which are not embodied herein.
I2. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement
shall be construed to limit the City's ability to have any of the services which are the subject to
this Agreement performed by City personnel or by other consultants retained by City..
13. TERMINATION
This Agreement may be terminated by the City upon thirty (30} days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay
Consultant compensation for all services performed by Consultant prior to receipt of such notice
of termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to
deliver to the City all work product completed as of such date, and in such case such work
product shall be the property of the City unless prohibited by law, and Consultant consents to the
City's use thereof for such purposes as the City deems appropriate.
b. Payment need not be made for work that fails to meet the standard of performance
specified in the Recitals of this Agreement.
14. DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital
status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited
by applicable law, in the recruitment, selection, training, utilization, promotion, termination or
other employment related activities. Consultant affirms that it is an equal opportunity employer
and shall comply with all applicable federal, state and local laws and regulations.
15. JURISDICTION -VENUE
This Agreement has been executed and delivered in the State of California and the
validity, interpretation, performance, and enforcement of any of the clauses of dais Agreement
shall be determined and governed by the laws of the State of California. Both parties further
agree that Orange County, California, shall be the venue for any action or proceeding that may
b~e brought or arise out of, in connection with or by reason of this Agreement.
Page 6 of 8
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Ib. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
pez7nits, approvals, waivers, and exemptions necessary for the provision of the services
hereunder and required by the laws and regulations of the United States, the State of California,
the City of Santa Ma and all other governmental agencies. Consultant shall notify the City
immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals,
waivers, and exemptions. Said inability shall be cause for termination of this Agreement.
17. CONSULTANT CERTIFICATIONS
a. Audit Records -With xespect to all matters covered by this agreement all records
shall be made available for audit and inspection by the City, the grant agency and/or their duly
authorized representatives for a period of three (3) years from the termination of this Agreement.
For a period of three years after final delivery hereunder or until a1I claims related
to this Agreement are finally settled, whichever is later, Consultant shall preserve and maintain
all documents, papers and records relevant to the services provided in accordance with this
Agreement, including the Attachments hereto. For the same time period, Consultant shall make
said documents, papers and records available to City and the agency from which City xeceived
grant firnds or their duly authorized representative(s), for examination, copying, or mechanical
reproduction on or off the premises of Consultant, upon request during usual working hours.
b. Consultant shall provide to City all records and information requested by City for
inclusion in quarterly reports and such other reports or records as City may be required to
provide to the agency from which City received grant funds or other persons or agencies.
c. Section 504 of the Rehabilitation Act of 1973 (Handicapped) -All recipients of
federal funds must comply with Section S04 of the Rehabilitation Act of 1973 (The Act).
Therefore, the federal funds recipient pursuant to the requirements of The Act hereby gives
assurance that no otherwise qualified handicapped person shall, solely by reason of handicap be
excluded from the participation in, be denied the benefits of or be subject to discrimination,
including discrimination in employment, in any program or activity that receives or benefits from
federal financial assistance. The Consultant agrees it will ensure that requirements of The Act
shall be included in the agreements with and be binding on all of its contractors, subcontractors,
assignees oz• successors.
d. Americans with Disabilities Act of 1990 - (ADA) Consultant must comply with
all requirements of the Americans with Disabilities Act of i 990 (ADA), as applicable.
e• Political Activity -None of the funds, materials, property, or services provided
directly or indirectly under this agreement shall be used for any partisan political activity, or to
fuz•ther the election or defeat of any candidate for public office, or otherwise in violation of the
provisions of the "Hatch Act".
f.. Civil Riehts Compliance and Notification of Findin s -Consultant will comply,
and all its contractors (or subrecipients) will comply, with the nondiscrimination requirements of
the Omnibus Crime Contz•ol and Safe Streets Act of 1968, as amended, 42 USC 3789 (d), or
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25P-9
Victims of Crime Act {as appropz•iate); Title VI of the Civil Rights At of 1964, as amended;
Section 504 of the Rehabilitation Act of 1964, as amended; Subtitle A, Title II of the Americans
with Disabilities Act (ADA) (1990); Title IX of the Education Amendments of 1972; the Age
Discrimination Act of 1975; Department of Justice Non-Discrimination Regulations, 28 CFR
Part 42, Subparts C, D, E, az3d G; and Department of Justice regulations on disability
discrimination, 28 CFR Part 35 and 39. In the event a Federal or State court, Federal or State
administrative agency, or the Consultant makes a finding of discrimination after a due process
heating on the grounds of race, color, religion, national origin, sex, or disability against a
recipient of funds, the Cansultant will forward a copy of the findings to the City which will, in
turn, submit the findings to the Office of Civil Rights, Office of Justice Programs, U.S.
Department of Justice.
1$. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of this Agreement,
and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or
damages to City in the event that such authority oz• power is not, in fact, held by the signatory or
is withdrawn.
b. Ali Exhibits referenced herein and attached hereto shall be incorporated as if fully set
forth in the body of this Agreement.
1N WITNESS WHEREOF, the parties hereto have executed this Agreement the date and
year first above wz•itten.
CITY OF SANTA ANA, a municipal
Corporation of the State of California
ATTEST:
Maria D. Huizar
Clerk of the Council
APPROVED AS TO FORM:
JOSEPH W.FLETCHER
City Attorney
By:
Ryan O. Hodge
Deputy City Attorney
DAVID N. REAM
City Manager
GTSI CORPORATION
MICHAEL HARGROVE
Tax ID#
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Santa Ana Police Department
Proposal for
Inte~ope~ability Communications
Consulting
Customer Contact:
Henry Esparta
(714) 245-8729
eesparza@santa-ana.org
GTSI Contact:
Michael Hargrove
(9S]}693-1810
michael.hargrove@gtsi.com
Date:
July 31, 2009
GTSI Corp.
2553 Dulles View Drive
Suite 100
Herndon, VA 20171-5219
800-999-GTSI
www.gtsi.com
I •
/_/
c~
one Mission, Yours.
EXHIBIT A
This proposal inchrdes data drat shall not be disclosed outside Santa Ana Police Department nud shall net be duplicated, rnec! or diselosec~in
whole or in putt for any purpose other than to einluate this proposal. If• hou•erer• a contract is arrarzled to t/tis o(jeror ns a result o,F-or hr
cwrnection with-the submission of This data, Smrta Arrn Police Deparhne+n shat! bare the right to duplicate, use, or disclose flee data to fire
extent prorided in the resulting contract. This reshiction does nor limit the Santn Ann Police Depnrorrent right to else ir{jw•nmtton contained in
this data {(it is obtained fiarr anodrer• sornce n•ithout restriction. The data subject to this restrictiou are contained in the sheets marked wide the
follox•inrg legend: "Use or disclosure of the data contained on this sheet is subject to dre restrtcrio+rs ore tke title page of Nris proposal. "
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.: `! f'~'~t ` Sesta AJrn Polree Departmeitl
VJ L L Inleropernbili~-~ CO!/llftllJ7lCpf1017S CO7JSlllJlllg
one htiss~on. Yours. GTSI-09-11453 v3.0
Table of Contents
1 GTSI CORP ...................................................................................................................................................1
LI Ti1t;GTSITEAM ......................
.................................................................................................................1
2 DESCRIPTION OT ~'VORK ...................................................................... ..........1
2.1 UNDERSTANDING OF REQUIREMENTS ................................... .,.1
2.2 TASKS .......................... .................................................................
2.3 DF[.lVBl2ABLES .........................................................................................................................................2
2.4 ACCEPTANCE CRITERlA ......................:.:..................................................................................................5
2.5 TECHNICAL PROJECT ASSUMPTIONS ........................................................................................................7
..............................................................................7
3 PROJECT PRICII\'G ....................................................................................................................................9
3.1 INVOICING SCHE;DUCE ..........................
.....................................................................................................9
4 PROJECT A4ANAGEMENT PLAN .........................................................................................................11
5 PERFORMANCE OF WORK ....................................................... ........,.......I1
5.1 ESTIMATED PERIOD OF PERFORA9ANCE ...........................
5.2 LOCATION OF WORK ....................... ........................................................................ I 1
$.3 HOURS OF WORK ................... .. .......................................................................................................1 I
............................................................................................................... I 1
6 CHANGE CONTROL ................................................................................................................................12
7 GENERAL ASSUMPTIONS ............................................................................... ......,...........,..............12
GTSI Confrdeutial and Proprietmy. Use or disclosr~re ojthe data cantai~red at this sheet is subJect to the restrictions ar the title page of this
proposal.
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~/ ~Cj SrrrrtaAtttrPoliceDeparJrxent
luteroperrrb}lily Conmrtu:icatiotrs Consulting
Ono hl~sslon• yours. GTSI-09-11453 v3.0
1 GTSI CORP.
GTSI is a recognized IT solutions leader, focusing exclusively on Federal Government, state and
local governments, and large systetns integrators worldwide. For more than 25 years, GTSI has
been delivering maximum value to our clients by employing industry leaders, developing
solutions to meet client-specific challenges, and by teaming with global IT leaders such as
Microsoft, Cisco, Sun Microsystems, Symantec, HP, Veritas, Panasonic, and IBM. We combine
our experienced engineers, broad range of products and services, and our extensive contract
portfolio to best support our clients.
1.1 The GTSI Team
GTSI provides a wide range of professional services in support of enterprise software, enterprise
storage, enterprise servers, networking and communications, mobile and wireless and physical
security. GTSI engineers provide our clients with the expertise necessary to design, build, and
maintain complex network infrastructures in support of today's infot•tnation dependent
applications. Out• technical experts assess, design, implement, and manage IT infrastructure
solutions that provide consolidated environments that support critical data flows over multiple
networks.
The GTSI Focused Partner Program is a direct result of our experience in providing IT solutions
to the government for more than 25 years. To provide total IT solutions, we have formed
pat•tnerships with product vendors and professional services providers that meet exacting criteria
in providing the best support to oar clients. We engage pat•tners that share the GTSI vision to
provide products, services, and complete solutions who not only understand our client's
missions, but the regulations, qualifications, clearances, budgets, deadlines, and mett•ics behind
them as well.
For this effort, GTSI is teamed with Willdan Homeland Solutions, Anaheim, CA, {herein called
"the GTSI Team") to provide the subject matter expertise required for this effot•t.
2 DESCRIPTION OF WORK
2.1 Understanding of Requirements
Our understanding of the California Statewide Interoperability Executive Committee (Ca1SIEC)
Southern Planning Area (SPA} initiative is to bring the planning area into compliance, as
appropriate, with the California State Communication Interoperability Plan, National Emergency
Communication Plan and related communication interoperability national best practices and
lessons learned. Additionally, to position the planning area for future Homeland Security grant
funds. The support for this effort requires provision of administrative, planning and technical
support to the twelve operational areas and Urban Area Security Initiatives.
The GTSI Team's Communication and Technology approach to public safety interoperable
communications includes attention to the three critical issues of:
-1-
GTSI Ca fderrtta! and Proprietary. Use or disclosrne of the data contained orr this sheet is subject to the restrrdious at t/re title page of rlris
proposal.
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~'/. /ytL~ 1 Santa A~:a Police Depnrl»re»1
(~ <V•i ~~7`. IrtteroperaGililt~ Con-nrluricallo~ts Carsulllrtg
one Mission. Yours. GTSI-Q9-II453 n3.0
• Governance: Leadership, Guidance, Support, Policies & Funding
• Ope-•ations: Usage, Procedures, Training & Exercises
• Technology: Requirements, System Design, Deployment & Tools
2.2 Tasks
The GTSI Team will provide the following services:
Provide Administrative Planning Support to the Southern Planning Area
Provide administrative staff support to serve as the Paint of Contact (POC) for the CaISIEC
Southern Planning Area (SPA).
• Provide an onsite administrative support person for the CaISIEC Southern Planning Area
to:
o Serve as the Point of Contact {POC) for the CaISIEC Southern Planning Area.
o Schedule meetings and meeting locations.
o Create and distribute meeting agendas,
o Collect and distribute meeting minutes.
o Handle inquiries from the public and jurisdictions and maintain liaison with
CaIEMA.
o Provide related administrative support functions; creating and maintaining files
and documents.
o Provide UASI Tactical lnteroperable Communication Plan data collection,
collation and distribution, e.g. CASM•
Provide Professional Staff Planning Support to the Southern Planning Area
The Department of Homeland Security has required that in order to be eligible for future
Homeland Security Grant funds all California UASI (Urban Area Security Initiative) regions
must be covered under a Tactical lnteroperable Communications Plan (TICP}.
The cont-•actot• is to provide professional staff support to the SPA and its established UASIs to
establish SPA governance procedures and to ensure conformance of locally generated T[CPs to
the California Statewide Communications Interoperability Plan (CaISCIP) and the National
Emergency Communications Plan (NECP):
• Develop and present for adoption Governance Documents for the Southern Planning
Area that comport to the Charter and Governance Documents under development for
Ca1SIEC
Develop and present for adoption regional utilization plans for the Interoperability
Channels in the VHF-Low (30-50 MHz). VHF-High (ISO-1S0 MHz), UHF (450-512
MHz), 700 MHz and 800 MHz bands, including technical inventories of existing Base /
Mobile Relay resources within the SPA operating area and Standard Operating
Procedures for their use
Assist the established Urban Areas (Anaheim/Santa Ana, Los Angeles/Long Beach. and
San Diego) in revising their established and approved 2006 TICPs to comport to the
CaISCIP and NECP.
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GTSI Confidextial anti Proprielai}~. Use or dkclosrue of the Bala conmined ou rhrs sleet is subject fo the restricliw~s o~11he title page of lhls
proposal.
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~j, ~~j SarllaAfra Police Deparl-~tettf
~ Jnteroperabilily Commrrnienlions Consullt~tg
one Mission. Yours. GTSI-09-11453 v3.0
Develop and present for adoption various documents for inclusion as regional input to the
California Interoperability Field Operations Guide (I-FOG)
Develop an inventory of current agencies using CALSIEC-controlled interoperability
channels between 30 - 869 MHz within the SPA, including the status of FCC licenses or
applications for these agencies.
In concert with task (e.) above, assess the readiness of agencies operating on
Interoperability channels between 150 - 512 MHz to migrate to narrowband operations,
and develop and present for adoption a transition plan for operations on interoperability
frequencies between 150 - 512 MHz to conform to the FCC's mandate for narrowband
{12.5 kHZ bandwidth) operations prior to January 1, 2013.
Provide Administrative Planning Support to the Las Angeies/Long Beach UASI
• Provide at least one full time equivalent position to the Los Angeles/Long Beach UASI to
serve as administrative staff and support to the development of the Los Angeles Regional
Interoperable Communications System (LA RICS) Project, including the integration of
the Los Angeles Regional Tactical Communications System (LARTACSj.
• Provide an administrative support person for the Los Angeles/Long Beach Urban Area
Security Area to:
• Serve as the Point of Contact {POC) for the Los Angeles/Long Beach Urban Area
Security Atea.
• Schedule meetings and meeting locations.
• Create and distribute meeting agendas.
• Collect and distribute meeting minutes.
Handle inquiries from the public and jurisdictions and maintain liaison with California
Southern Planning Area.
• Provide related administrative support functions; creating and maintaining files and
documents.
• Provide UASI Tactical Interoperable Communication Plan data collection, collation and
distribution, e.g. CASM.
Provide Technical Planning Support to the Riverside Urban Area UASI Organization
As a newly designated (2008) Urban Area Security Initiative region, the Riverside Urban Area
(generally consisting of the "Inland Empire" areas of Riverside and San Bernardino Counties)
requires planning and writing assistance in the development of their interoperability governance
and Tactical Interoperability Communications Plan.
This plan will identify the interoperability resources of the two Operational Areas (Riverside and
San Bernardino Counties}, as well as the eighteen cities and one Indian reservation that are
within the Riverside UASI region,
The plan will need to be calsistent with the TICP plans of the other, Operational Areas within the
State and identify both equipment and procedural capabilities and deficiencies.
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G751 ConJTdeutial and Proprielar}•. Use or disclosure of the dala captained on phis sheet is subject to the restrrcria~s at rile ririe page ajrhis
propasnl.
25P-16
y~ SIR SaataAxaPoliceDeprrrlmeet
C`JJ ~ haleroperabJfltp Corstnurtricnlions Cotrsu/ling
one Mission. yours. GTSI-09-11453 v3.0
The planning, writing and development of the plan will require the direct coordination and
contact between the consultant, the Riverside UASI, agencies within the Riverside UASI, and the
two Operational Areas (Riverside and San Bernardino}.
The consultant will also ensure that the data necessary for entry into the CASM Database will
reflect the Riverside UASI, and the two Operational Areas. The Contractor will assist the
Riverside UASI as necessary in the development and writing of T1CP related governance
structures, SOPS and MOUs to complete the regional TICP and ensure that interoperability
resources are entered into the CASM Database. Contractor deliverables will include a DHS
compliant TICP for the Riverside UASI and the two Operational Areas.
Provide Technical Planning Support to the Inyo, Mono, Riverside, San Bernardino, San
Luis Obispo, Santa Barbara, and Venture Operational Areas
The State of California has required that all California Operational Areas (a County a~~d all of its
political subdivisions} be covered under a Tactical Interoperable Communications Plan (TICP),
and to enter their interoperability resource inventory information into the CASM Database in
ordec• to be eligible for future Homeland Security Grant funds. In 200b, plans were developed
and approved under the UASI program to cover the jurisdictions in Los Angeles, Orange, and
San Diego Counties (Imperial County is included in the San Diego Urban Area TICP).
The Inyo, Mona, Riverside, San Bernardino, San Luis Obispo• Santa Barbara, and Ventura
Operational Areas are developing TICPs.
The Contractor will be required to assist these Operational Area organizations as required
(including the development of TICP related governance structures, SOPs and MOUs) to
complete their TICPs and ensure their interoperability resources are entered into the CASM
Database.
Provide Technical Planning Support to Tribe[ and Non-Governmental Entities to Facilitate
Interoperable Communications with Public Safety Agencies
The consultant will assist tc•ibal and nongovernmental entities in identifying interoperable
communication pathways and solutions to facilitate communications with public safety agencies.
Provide Technical Planning Support to Develop End User Interoperable Communications
Training Curriculum
• Working with the State of California's staff who will be addressing training gaps at the
statewide and regional levels, identify existing interoperable communications training
programs for end users (first responder and communications center persomiel) within the
Planning Area and develop curriculum to address training gaps.
• Working with the State of California's staff, develop, administer, and evaluate exercises
to validate regional agreements and SOPS.
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GTSI Conftde~rlral earl Proprietary. Use w• disclosure of the ~/ata cwuniaed on dris sheer is subject to the reslrrctlats ar the t111e page of this
proposal.
25P-17
gtsi.
Ono Mission. Yours.
Sa-tfa A-ra Police DeparlrneM
Lrteropernbiiily Con-nuuricaliorrs Coxsrrlling
GTSI--09-11453 v3.D
2.3 Deliverables
rroJecr manageanent Ytan completed and approved. September 21, 2009
Adminishative support person for the. CalS1EC Southern Planning September 28, 2009
.Area on site.
Administrative support person for the Los Angeles/Long Beach September 28, 2009
UASI on site.
Develop and facilitate the adoption of governance structures, ; Apri130, 2010
processes and procedures for the SPA (Compliant with SAFECOM
Governance Recommendations and CalS1EC), Final report on SP.A
Governance submitted.
Conduct an inventory of existing vase,/mobile gateways within the June 4, 2010
:SPA operational areas and existuig standa#•d operational procedures
for their use. Final written inventory submitted.
D.eveiop an inventory and utilization plan for VHF..{high and low), June 11, 2010
UHF, ?00 and 800 MHz bands currently being used as
interoperability channels in each of the SPA operational areas.
Final report on inventory and utilization plan submitted.
Develop an inventory of current agencies using CaISIEC conU•olled June 18, 2010
interoperabiiity channels behveen 30-869 MHz to include the
channel FCC license or application status for each of the agencies.
Final report on inventory submitted.
Develop an inventory of agencies using interoperability channels . June 25, 2010
between 150-512 MHz capable of.migrating to narrowband
operations. Final Report on inventory submitted.
Develop a transition plan for each of the identified SPA July 9, 2010
interoperability channels between 150-512 MHZ to conform to the
FCC narrowband operation by January 1, 2013. Final Transition
plan submitted.
Provide technical planning support to Tribal and Non Juiy, IS, 2010
govermnental entities (number of entities not to exceed (7)) within
.
the SPA to facilitate interoperable communications with public
safety agencies by assisting those entities in identifying
interoperable communication pathways and potential solutions.
Final report on identified communication pathways and potential
solutions submitted.
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GTSI Confideuria! and Proprierarje Use or disclosrn•e ojthe data contained ou this s{reer is srebjecr to Ike restrictions w~ rite rule page ojtl:is
proposal.
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gtsi.
Ona Miss!on. yours.
S~utlrr Anrr Police Deparlniertl
L:teroperabilifv Conrnxrtrications Consrrltirtg
CT.SI-D9-11453 v3.0
Develop and present to the SPA for adoption, various documents July 24, 2010
forinclusion as regional input to the California lnteraperability
Field Operaiians Guide (I-FOG). Number of individual documents
`not to exceed (6).
®~®
Conduct assessment and gap analysis of each established Southern July 24, 20l 0
Planning Area Urban Area Security Initiatives Tactical
Interoperable Communication Plan (TICP} in compliance with
Ca1SCIP and NECP. Report of Findings Submitted. Final xepart ot;
Assessment and Gap Analysis submitted.
Assist wish the development of the Riverside/San Bernardino. July 30, 2010
UASI Tactical Interoperable Communication Plan that is compliant
with Department of Homeland Security SAFI/COM Guidelines.
Final report on UASI TICP compliance submitted.
Assist with the development of the lnyo Operational Area UASI July 30, 2010
Tactical lnteroperab.le Communication Plan that is compliant with
Department of Homeland Security SAFECOM Guidelines. Final
report on UASI TICP compliance submitted.
Assist with the development of the Mono Operational Area UASI July 30, 2010
Tactical Intervperable Communication Plan that is compliant with
Department of Homeland Security SAFECOM Guidelines. Final '.
report on UASI TICP compliance submitted.
Assist with the development of the San Luis Obispo .Operational July 30, 2010
Area UASI Tactical Interoperable Communication Plan that:is
compliant with Department of Homeland Security SAFECOM
Guidelines. Final report on UASI TICP compliance submitted.
Assist with the development of the Santa Barbara Operational Area , July 30, 2010
UASI Tactical Interoperable Communication Plan that is compliant
r~vith Department of Homeland Security SAFECOM Guidelines.
Final report on UASI TICP compliance submitted.
Assist with the development of the Ventura Operational Area July 30, 20l 0
UASI Tactical Interoperable Communication Plata that is compliant
with Department of Homeland Security SAFECOM Guidelines. .
Final report on UASI TICP compliance submitted.
Conduct an assessment and gap analysis of SPA interoperable August b, 2010
communication trainurg programs for end users. (first responders .--
and communication center personnel) for each Operational Area.
Final report on assessment and gap analysis on Training submitted.
Develop training curriculum to address identified interoperable August 13, 2010
communication (number of curriculums not to exceed (5}} training
gaps. Final Report on Training Curriculum Development
submitted.
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GTSI Confrrleruial arad Proprierar7~. Use or dtselosure of Jhe ~lnra canaiued ou rkis sheer is subject ro the restnerious on lire title page of rhrs
p~aposrrl.
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C ~ F Saxla Aun PolPce Deparlrlte~al
ti7 l~rferopernbllilr Co»rijxrxications Cor~sullilrg
one Mission, wars. GTSI-Q9-11453 v3.0
In concert with the State of California develop, administer and August 13, 2010
evaluate exercises to validate regional interoperable
communication standard operation procedures and agreements
(numbet• of exercises TBD). Final report on Exercises submitted.
2.4 Acceptance Criteria
Completing the project in a timely manner will require a rigorous deliverable and review
process. The GTSI Team assumes that the following process shall be employed:
• Interim reports, drafts, status reports, memos, collections of data, and other such working
documents may be requested of or provided by the GTSI Team, however, only those
items listed in the Deliverables List above shall be subject to this process of review and
approval.
• The GTSI Team Project Manager shall submit the specified deliverables to the SPD for
dissemination and review:
• Comments on a deliverable will be submitted to the SPD who shall develop one set of
coordinated comments for presentation to the GTSI Team Project Manager.
• The consolidated comments for each deliverable shalt be submitted to the GTSI Team
Project Manager within ten business days of receipt of the draft deliverable.
• GTSI Team shall have five (5) business days to address the comments on the deliverable
and submit the final document unless otherwise identified in the schedtile. The SPD will
review the revised draft to confirm that all of the comments were properly addressed.
Tltis review will be limited to comments made on the initial draft. Additional or new
comments made on the revised draft may be subject to change control.
• If the SPD has not provided comments on the revised draft within ten business days, the
deliverable shall be considered accepted and complete.
• An acceptance certificate shall be submitted with each final deliverable for the Southern
Planning Project Director's (SPD) signature.
• Upon acceptance, an invoice shall be delivered to the GTSI Program Manager or
designee, due thirty days from receipt.
• Unless otherwise specified, each final deliverable shall consist of one professionally
bound hardcopy and one electronic copy delivered to the SPD via email or CD.
• Upon delivery and acceptance of a!1 project deliverables to the SPD, the project will be
deemed complete. The GTSI Project Manager will supply a form upon completion fa•
the signed acceptance of this project.
2.5 Technical Project Assumptions
Completing the project in a timely mam~er will require a rigorous deliverable and review
process. Our statement of work is based on the follor ing key assumptions and project
acceptance process:
• -The CaISIEC Southern Planning Area shall designate an individual to serve as the
Southern Planning Area (SPA) Project Director (SPD) representing the CA Southern
Planning Area and participating jurisdictionslagencies. The SPD will be authorized to
make decisions on behalf of the CA Southern Planning Area and participating
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proposal.
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c,~tsi.
One MissEon, Yours.
Santa Atra Police Departme~tl
InteroPerabilils• Conutrrrnicatiorrs Consulting
GTSI-09-11453 v3.0
jurisdictions/agencies and to provide direction to the GTSI Team Project Manager as
needed. This individual will be responsible for making a final determination of needs,
capabilities and requirements in the event that members and/or representatives of the
CaISIEC Southern Planning Area are unable to reach a consensus. This level of authority
is needed to help the project to be completed within the desired time frame.
• For pricing purposes, the project stoat occurs on Monday, August 17, 2009 and ends on
Monday, August 16, 20 ] 0.
• The SAD shall grant the required access and credentials to allow GTSI Team
representatives to work on-site at participating jurisdictions and agency locations, when
needed.
• The SPD shall identify the appropriate individuals to pat•ticipate in meetings and data-
gathering sessions and, to the extent possible, provide the coordination necessary with
jurisdictions to facilitate the time-allocations required to allow jurisdictions/agencies
participation in these critical roles.
• Our team expects significant interactions with the participating members of the CA
Southern Planning Area through a variety of meetings. Given the importance of these
meetings, and their impact on the anticipated schedule, we have made several key
assumptions:
o The SPD administrative support staff shall be responsible for communicating
meeting schedules and coordinating meeting logistics (i•e. providing meeting
rooms, laptop projectors, conference phones),
o It is assumed that 100% attendance of jurisdictions and participating agency
members at each of the meetings may not be achievable but that those members
present shall be vested with the authority to approve any meeting action items or
plans.
o It is further assumed that multiple meetings on a singular set of topics shall not be
required to accommodate various jurisdictions and participating agency member
schedules.
• Given the importance of this effot•t, we assume that members of the CA Southern
Planning Area and participating jurisdictions and agencies shall provide requested
information in a timely manner. The GTSI Team Project Manager shall identify
information needs for the group and establish deadlines for submitting this information
for GTSI Team's use in the analysis and development of applicable plans and documents,
• We assume that each Operational Area has current operational and system documentation
available, including detailed information on each agency's radio systems, sites, and
related information and access to Tactical Interaperability Communication Plan (TICP}
standards and guidelines.
• The Ca1SIEC Southern Planning Area and member jurisdictions and agencies are
responsible for all permits, licenses, leases, and any other requirements that enable the
use of selected sites, frequencies, and/oa• equipment for the system design. These fees, if
necessary, are not included in this proposal.
• The GTSI Team has identified the requirement to access the following materials,
resources, and information in order to complete the services and tasks identified above.
This list is not meant to be comprehensive of all materials, resources, and information,
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GTSI Col fdentta! and Proprrerm7•. Use or disclosure of the dnta contahred on this street is snbjecl to the resb•tcliorrs on die title page ajthis
proposal.
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;~+/ ~C ~ Santa Ana Police Deparhnern
v7 ~ /nteroperabililr Com~atrrnicatlons Constr/ling
one ~~ iss!or,. tours. GTS/-Q9-11453 v3.0
but is meant to indicate the nature of the items to which the GTSI Team will require
access:
a Access and credentials to allow GTSI Tearn representatives to work on-site at
SPA agency locations, when needed.
o All available contact information for public safety departments, jurisdictions, and
disciplines, as well as any other radio-enabled organizations and vendors within
the SPA. This information shall include locations, point of contact, and
appropriate contact information, i.e., etnai! address, phone numbers, person
names, position, and title, if known.
a Authorizations identifying the GTSI Team as an authorized agent of the SPA, all
applicable approvals for inquiries and collection of public safety sensitive data,
member organization name, and jurisdiction.
3 PROJECT PRICING
The total project price is offered on a firm fixed basis for a total of $2,143,028.00 for the work
specifically defined herein. A perfoemanee bond is included in this pricing.
Should any additional services be required for the scope within this proposal or that are outside
of the scope of this proposal Santa Ana Police Department shall execute a Change Order
according to the process listed in Section {6) below.
3.1 Invoicing Schedule
GTSI will invoice Santa Ana Police Department for the professional services outlined within this
proposal as each deliverable is received by the California Southern Planning Area (SPA). A list
of the milestones/deliverables for tiie project and the associated fee foc• each is presented in Table
1 below. An acceptance certificate will be submitted with each final deliverable for the SPA's
signature. Each deliverable will be considered complete upon the SPA's signature of its
associated acceptance certificate.
Milestonc/Delvexable Planned '
Yricc
Acce )tanGC Dade
Pro'ect Mana ement Plan and Pro'ect Mana er 8/24/2009 $ 95,480.57
Administrative Support on site (CaISIEC SPA and
Los An eles/Long Beach 9/18/2009 $ 290,347.22
SPA Governance Structure Developed and
a roved b Client 12/2/2009 $ 105,251.57
SPA Governance processes and procedures
a roved b client 3/28/2010 $ 105,251.57
Inventory of SPA operational areas gateways and
related standard o rational rocedui•es submitted 6/4/2010 $ 114,038.04
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GTSI Coy fdential anal Proprre~a~}'. Use ar disclosine of the darn conm8red on Bris sl~eel is subjec! to tfre reshictia~rs wr the lttle page ojthis
proposal.
25P-22
-=~ gts~.
Ono Mlsslon. Yours.
Santa Arra Police DepmlmerrJ
hrteroperabiJilp Comnuwicalions Corrstrllirtg
GTSI-09-1I4S3 v3.0
Inventory and utilization plan for VHF (high and
low), UHF, 700 and 800 MHz bands currently being
used in each of the SPA Operational Areas as 6/l U2010 $ 114,018.04
intern rabili channels submitted
Inventory of agencies within the SPA using
CaISIEC controlled interoperability channels
between 30-869 MHz with status of FCC licenses 6/18/2010 $ 114,018.04
submitted
Inventory of agencies with the SPA using
interaperabitity~ channels bet,veen 150-512 MHz
that conform to nar•rowband migration and 6/25/2010 $ 114,018.04
o ration submitted
Transition plan for SPA interoperability chanriets
between 150-512 MHz that conform to FCC 7/9/2010 $ 114,018.04
narrowband re uiremenis submitted
Provide technical planning support to Tribal and
nongovernmental agencies within the SPA to
identify interoperable communication solutions. 7/15/2010 $ 114,018.04
Report on identified pathways and potential
solutions submitted
Develop and present to the SPA fot• adoption,
various documents for• inclusion as regional input to
the California Interoperx~bility Field Operations 7/24/2010 $ 48,158.55
Guide (I-FOG). Number of individual documents
not to exceed 6
Assessment and Gap Analysis Report on each
established SPA UASI TICP. Report on findings 7/24/2010 $ 48,!58.55
submitted
Riverside/San Bernardino UASI TICP compliance
re rt submitted 7/30/2010 $ 48,158.55
Inyo Operational Area UASI TICP compliance
re rt submitted 7/30/2010 $ 48, 158.55
Mono Operational Area UASI TICP compliance
re rt submitted 7/30/2010 $ 48,158.55
San Luis Obispo Operational Area UASI TICP
cam fiance report submitted 7/30/2010 $ 48,158.55
Santa Barbara Operational Area UASI TICP
corn !lance re r•t submitted 7/30/2010 $ 48,158.55
Ventura Operational Area UASI TICP compliance
report submitted ?/30/2010 $ 48,158.55
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G7Sl ConfrdentlaJ mrd Proprietary. Use or disc%sere of dre darn conrar~led ar this sheer is subject ro tke rnslricliorrs on the Mlle page of this
proposal.
25P-23
gtsi.
One Mission. Yours,
Santa Ana Police Department
Lnteroperab!!I{r Conr»urnicalloru ConsulBug
GTSI--09-11453 v3, 0
Assessment and Gap Analysis report of SPA
interoperable communication training program for 8/6/2010 $ 92,749.80
end users. Re ort on findin submitted
Develop training cur•r•iculucn to address
interoperable communication training gaps. Report 8/13/2020 $ 92,749.80
submitted on curriculum
Develop, administer and evahrate exercises with
State of CA to validate regional interoperable
communication procedures and directives. (number 8/13/2010 $ 92,74g•80
of exercises not to exceed {8))• Report on findings
submitted
Travel 8/13/2010 $ 199,071.05
Total of Milestones $ 2,143,028.00
4 PROJECT MANAGEMENT PLAN
GTSI will monitor all aspects of the contract, from initiation of a task to fina# solution delivery,
while maintaining open communication channels between Santa Ana Police Department staff,
management, and project personnel. The GTSI Project Manager ("GTSI PM"} will work with
project leads to ensure that the project is completed on-time with appropriate personnel. Using a
work breakdown structure method to prepare and monitor task deliverables, the GTSI PM will
execute based on a current, detailed overview of the work requirements of the project's task
areas at all times.
5 PERFORMANCE OF WORK
5.1 Estimated Period of Performance
Information provided by the Santa Ana Police Depar•trnent indicates an estimated project start
date of Monday, August 17, 2009 and the project is scheduled to end on Monday, August 16,
2010. The project schedule will be further defined with the Project Manager post-award and
upon delivery of the project management plan. Post award, the GTSI Project Manager will work
directly with the Santa Ana Police Department POC to establish/confirm delivery dates for the
professional services outlined within this proposal.
5.2 Location of Work
Work on this effort will be primarily performed at the Santa Ana Police Department designated
location. Portions of the work associated with this proposal may need to be completed at a GTSI
subcontractor facility.
5.3 Hours of Work
Work may be performed at the Santa Ana Police Department site from 8:OOA.M. to S:OOP.M,
excluding all observed Federal holidays. Any required weekend or non-business hour work may
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GTS/ Corrfider:rrat mid Proprierarp. Use or disclosure of tTre rlnra conraineri ore rTiis sheer is subJec[ ro rT~e resrricttwrs ox the JUTe gage of this
proyosaT.
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~`a~, Smttu rlrie Police Depnrlrne~t!
~~77 btteroperabilil~• Con:n~unicnlions Co~tsullixg
ono Mfss~on.YOUrs. GTSI-09-11453 ti~3.0
t•equire additional funding or may incur higher billable rates and must be coordinated through the
GTSI Team with a modification of this proposal prior to execution.
6 CHANGE CONTROL
The pt•icing and pt•oject schedule ate based on project scope. Any changes to the project scope
after contract award are subject to GTSI's Change Control Process as managed by the GTSI PM.
All changes will be agreed to in writing and approved by GTSI and Santa Ana Police
Department prior to any work force effot•ts.
Should GTSI or Santa Ana Police Department want to change any Task, Deliverable, ot•
Acceptance Criteria, the GTSI PM will follow standard change control procedures. GTSI will
complete all work authorized under change control on atime-and-materials ot• fixed-price basis,
dependent upon which contract type is most appropriate. Time and Materials will be charged at
GTSI's then current rates.
The objectives of change control are to:
• Assess the impact of scope changes on project schedules, resources, and pricing.
• Provide a formal vehicle for approval to proceed with any changes to the scope of work
of this proposal.
• Provide a record of all matet•ial changes to the original proposal.
If GTSI or Santa Ana Police Department requests a change impacting the cost of or time for
performance, as determined by GTSI in its sole discretion, GTSI and Santa Ana Police
Department will review the request through our change control process set forth in the proposal
and subsequent contract award, For each change, GTSI will complete a change request form and
provide the completed form to Santa Ana Police Department. Both GTSI and Santa Ana Police
Department will approve the change request detailed in the form, including the impact of the
request on the schedule,~resources, and the price of the project, before GTSI will make then enact
the request. When Santa Ana Police Department accepts the Change Form, Santa Ana Police
Department will modify its purchase order and such other documents as requested by GTSI,
when applicable. If Santa Ana Police Department does not accept the request, including the
impact on the schedule, resources, or price, then the Parties will complete their obligations with
respect to the project as set forth in this proposal.
7 GENERAL ASSUMPTIONS
The information in this document is based on the most recent information available to the
GTSI team. The scope of work and associated costs in this document may be adjusted
should new or more detailed information become available regarding the project. The
most recent Proposal at the time of contract will govern performance.
The information provided in this document is based on customer specification acrd
requirements provided by the Santa Ana Police Department, and are developed based on
ar~d in accordance with the OEM specifications.
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Oac Mission. Yours.
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Interoperabilip~ Cornnuuricatlvns Consulting
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• No members of the GTS] team, unless specified elsewhere in this proposal, are required
to hold current and active security clearances or citizenships to assist in execution of this
project.
• Santa Ana Police Department will provide the GTSI team with an onsite contact for the
duration ofthe project.
• Santa Ana Police Depa~•tment will provide the GTSI team with adequate security access
to perform the project, including facility access, network access and device access.
• Santa Ana Police Department will provide the GTSI team with adequate documentation
to perform the project, including facility diagrams, network diagrams and configurations
and device diagrams and configurations.
• When required, Santa Ana Police Department will provide the GTSI team timely access
to appropriate resources within the Santa Ana Police Department facilities, including, but
not limited to: related employees, vendors, developers, consultants, woek space, training
space, staging space, hardware, software, network connections, test data and live data.
Any material delay in providing such reasonable accommodations shall be considered a
delay on the part of the Santa Ana Police Department.
• Santa Ana Police Department will ensure that adequate HVAC is in place to support
standard working conditions and the operation of the installed Hardware/Software.
• Santa Ana Police Department will provide information as requested by the GTSI team in
a timely fashion, including completing and returning all GTSI-provided templates. The
GTSI team will not be responsible for any delays caused due to failure by Santa Ana
Police Department to supply information requested by the GTSI team for this project.
Any down time not the fault of the GTSI team will be billed in addition to the price
proposed.
• This proposal is valid for a period of thirty (30) days from receipt of proposals.
• Santa Ana Police Department authorizes the use of the GTSI Subcontractor named in this
proposal
• Santa Ana Police Department authorizes the OEM products and solution proposed as per
Client requirements.
• GTSI assumes that all information contained within the proposal to be true and correct to
the best of the knowledge of GTSI and all partners. Based on that assumption, pricing is
being provided as per the requirements. If during the performance of this contract any
discrepancies are identified, GTSI may choose to accept the additional work or submit a
change order proposal to the Government.
• All deliverables will be set up with a corresponding schedule or as set forth within the
proposal. GTSI will make every effort to deliver within the timeframe as set forth. If,
however, there are unexpected changes made by the Government that impede the
schedule, GTSI will be forced to request an extension to the period of performance. If
delay is more than three (3) days, such delay may result in a request for additional
compensation for delay of performance.
• All requests for Modifications or Changes Orders shall be submitted in written form and
he mutually agreed upon prior to execution.
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GTSI Caf~lenlia! and Proprrerarj•. Use or disclosrue ojthe dnra cautai~ted ai this sheet is subject to the resrrrctrous ou the tide page ojrlris
proposal.
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~-.~ ~y~.~; 4 Sat-1n Area Police Depnr111rettl
`UJ ~ ` IjHeropernbililY Costrnutricaliorts Corrsr~!(ing
one Miss!on. yours. GTSI-D9-11453 v3.0
• GTSI assumes that reports and/or deliverables (except as noted within our technical
proposal) will be submitted in electronic format. Formal, bound reports are not included
in the Proposal price. Should requirements arise for the submission of formal, bound
reports, GTSI shall propose subsequent pricing as appropriate.
• The GTSI proposal is dependent upon deliverables being received and reviewed within
ten (10) business days. Delays beyond ten (10) business days, unless agreed to prior to
deliverable submission, shall be considered delays on the part of the Government. GTSI
may seek compensation for these delays.
• Deliverable Acceptance Process. Due to the nature of a firth fixed price contract, written
deliverables shall be delivered to the Contracting Officer's Representative (COR) by
GTSI in accordance with the time frames set Earth in this proposal. Prior agreement
regarding written deliverable content and format shall precede performance and shall
govern acceptance of the final written deiiverable• At the completion of the
Government's review (within the time frame specified herein}, the COR will promptly
provide a single, conclusive, integrated set of consolidated comments to the GTSI Project
Manager within IO days (or as otherwise mutually agreed in advance} after receipt of
each deliverable. If any comments identify changes desired by the COR, which do not
constitute errors or omissions based on the requirements provided to GTSI 6y Santa Ana
Police Department, COR acknowledges and agrees that any change requested may result
in an upward or downward equitable adjustment in the contract price, delivery schedule,
timeft•ame for performance, or other affected terms of the contract. Such changes may not
be made unilaterally by the COR, but rather as mutually agreed to by the parties. GTSI
shall be entitled to seek an equitable adjustment and COR agrees to modify the contract
accordingly.
• Each deliverable shall be presumed accepted ten (] 0} days after receipt by the COR,
unless the COR othettivise notifies GTSI of nonconformance.
• The GTSI offer is limited to only Those areas that are proposed.
• Requests by GTSI fo-• resow•ces and/or meetings will be acknowledged by an authorized
representative of Santa Ana Police Department to include an estimate of time required to
make available the requested resources should resources be eequired•
• All meetings involving GTSI shall be conducted at mutually agreed times and locations
between Santa Ana Police Department and GTSI ~vithout um•easonable delay. Both
Parties will make available appropriate personnel to provide maximum value to the
meeting.
• Any modifications proposed to the scope within this proposal must be negotiated and
approved by both parties in writing prior to work continiting.
• All support and deliverables will be provided in United States English.
• GTSI assumes that there will be only one Santa Ana Police Department P-•oject
Coordinator assigned to lead each task order and who will enjoy full support from Santa
Ana Police Department senior management. Under this arrangement it is assumed the
appropriate Santa Ana Police Department personnel will be available on a timely basis to
work with GTSI representatives, and that management Fvill provide authority to the Santa
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C7SI Corfderrtial arrd Proprietary. Use or drsclosrrre of the data corrtaiued on this sheer is srrbjecr to the restrrdions wr the Title page of this
proposnL
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~~ ~ ~ Sauta tina Police Devarmrent
Cnterope~abilil~• Contmunicalions Co~rsultiug
one MESS~on. yours. GTSI-09-1I4S3 v3.0
Ana Police Department Project Coordinator sufficient to support the full scope of the
project.
~ Any enhancements to, or modifications of, auy software or hardwa-•e utilized in the
support of the project not covered in this proposal will be negotiated as a separate price.
• Should the engagement terminate early for any reason whatsoever prior to completion of
the GTSI Services, notwithstanding which party to-•minates, Santa Ana Police
Department agrees to pay GTSI for all GTSI Services performed by the GTSI Team in
accordance with the proposal, either invoiced or to be invoiced but to date unpaid (fees,
expenses, milestone payments), up to the effective date of termination.
• Personnel Security Requirements: Upon award, DD254 documentation, if required,
should be forwarded to the GTSI Facility Seetu•ity Office. AI[ other clearance
documentation or requests can also be forwarded to tl~e Facility Security Office.
Email: securitv.clearance.office a, Yts~ i
Address: 2553 Dulles View Drive
Suite 100
Herndon, Virginia 20171-5219
Attn: Facility Security Office
Telephone: 703-463-5136
• Please be advised that only a GTSI Contract Manager has the authority to negotiate
changes to price, performance, deliverables, schedules, specifications, or terms aut[ined
in this proposal. Furthermore, the GTSI Contract Manager will finalize ail proposals for
signature by the Director of Contracts.
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G'1'S! Confidential and Proprieta+y. Use or disclosure ojdre data canab+ed an 11+is shee! is subject 1o the restrJclJans orr the liJle page of 1l+is
proposal.
25P-28