HomeMy WebLinkAbout25E - LANDSCAPE MAINTENANCE SERVICESREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
SEPTEMBER 21, 2009
TITLE:
AGREEMENT AMENDMENT FOR LANDSCAPE
MAINTENANCE SERVICES FOR THE SANTA
ANA ZOO AT PRENTICE PARK
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 131 Reading
^ Ordinance on 2"d Reading
^ Implementing Resolution
^ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute the
attached agreement amendment with Vita Del Verde Landscape, Inc. dba
Bevill Landscape Management to provide landscape maintenance services at
the Santa Ana Zoo at Prentice Park in the amount of $112, 720 for a one-
year term, subject to non-substantive changes approved by the City
Manager and City Attorney.
DISCUSSION
The Parks, Recreation and Community Services Agency is
responsible for the landscape maintenance of all City parks and
recreational facilities, including the Santa Ana Zoo at Prentice
Park. On September 2, 2008, the City Council approved a one-year
agreement with Vista Del Verde Landscape. The one-year agreement
expires September 30, 2009. The Santa Ana Zoo landscape has been
contract maintained since September 2003. Over the past year,
Vista Del Verde has done a good job maintaining the Zoo
landscape and staff is pleased with their rate of progress in
improving the Zoo grounds.
The original total contract amount is $102,720, and Vista Del
Verde has agreed to continue maintaining the Zoo for the same
contract cost. This agreement includes a $10,000 contingency
for unanticipated and emergency work, for a total agreement
amount of $112,720.
25E-1
Agreement for Landscape Maintenance Services
for the Santa Ana Zoo at Prentice Park
September 21, 2009
Page 2
FISCAL IMPACT
Funds are available in the Park Maintenance Contract Services account
(no. 01113250-62300).
APPROVED AS TO FUNDS AND ACCOUNTS:
Gerardo Mouet,
Executive Director
Parks, Recreation and
Community Services Agency
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Francisco Gutierrez,
Executive Director
Finance and Management Services
Agency
25E-2
FIRST AMENDMENT TO
LANDSCAPE AND MAINTENANCE AGREEMENT
THIS FIRST AMENDMENT TO AGREEMENT, is entered into on September
21, 2009, by and between Vista Del Verde Landscape dba Bevill Landscape Management
("Contractor") and the City of Santa Ana, a charter city and municipal corporation of the
State of California ("City").
RECITALS:
A. The parties entered into Agreement #A-2008-260, dated September 2, 2008,
(hereinafter "said Agreement") by which Contractor has provided high-level
landscape maintenance for the Santa Ana Zoo at Prentice Park, pursuant to specific
terms and conditions.
B. The parties now wish to amend said Agreement to extend the term for an additional
one-year period and provide the identical compensation to pay for the identical
services to be performed during the extended term.
WHEREFORE, in consideration of the covenants contained in said Agreement, and
subject to all the terms and conditions of said Agreement, except those amended in this
First Amendment to Agreement, the parties agree as follows:
Section 2.a., COMPENSATION shall be amended as of October 1, 2009 to read as
follows:
a. City agrees to pay, and Contractor agrees to accept as total payment for its
services during the Extended Term, the rates and charges identified in Exhibit A.
The total charged for monthly routine maintenance during any month of the
Extended Term shall be $8,560.00. An additional $10,000.00 contingency shall
available for unanticipated expenses during the Extended Term, which shall be
authorized in writing executed by the Executive Director of Parks, Recreation and
Community Services or designated representative. The total sum to be expended
under this First Amendment to Agreement shall not exceed $112,720.00 during
the Extended Term.
2. Section 3, TERM, shall be extended for an additional one-year period, commencing
October 1, 2009 and terminating at midnight on September 30, 2010, unless
terminated earlier in accordance with Section 12 of the Agreement (herein referred to
as the "Extended Term").
3. Except as hereinabove amended, all terms and conditions of said Agreement shall
remain in full force and effect.
25E-3
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to
Agreement on the date and year first written above.
ATTEST:
CITY OF SANTA ANA
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM:
JOSEPH W. FLETCHER
City Attorney
By:
Benjamin Kaufman
Chief Assistant City Attorney
APPROVED AS TO CONTENT:
DAVID N. REAM
City Manager
VISTA DEL VERDE
LANDSCAPE, INC.
GERARDO MOUET
Executive Director
Parks, Recreation and Community
Services Agency
ROBERT S. JOHNSON
President
Tax ID#
25E-4