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HomeMy WebLinkAboutGTSI CORPORATION -2009INSU~~N~~~~N FILE W~P~~ ~a~°i ud~~RQ~EEC CL~:~2i~~~OUNCIL ~~~' ~, ~ z ~-O cl CONSULTANT AGREEMENT A-2009-15 8 THIS AGREEMENT, made and entered into this 8`h day of September, 2009, by and between GTSI Corporation, a Virginia corporation (hereinafter "Consultant"), and the City of ~ Santa-Ana, a charter city and municipal corporation organized and existing under the '~' Constitution and laws of the State of California (hereinafter "City"). t,; ~~, ~~ 'y''" ~' S` RECITALS .~ ~~w ~`~.,~~ A. City, acting through the Santa Ana Police Department in its capacity as a Core City and ~1-" ~ lead agency for the Anaheim /Santa Ana Urban Area under the FY07 Urban Areas 11 Security Initiative ("UASI"), has applied for, received and accepted a grant from the - ~ ~ United States Department of Homeland Security, which developed the Interoperable U ~y ~ Emergency Communications Grant Program (IECGP) to provide fitnds to emergency first responders to improve interoperable emergency communications, including communications in collective response to natural disasters, acts of teiYOrism, and other man-made disasters, by specifically providing funds for the creation of plans, protocols and procedures, hereinafter referred to as "the Grant". B. The City desires to contract with an expert in the field of bringing the California Statewide Interoperability Executive Committee (CaISIEC) Southern Planning Area (SPA} initiative into compliance, as appropriate, with the California State Communication InteroperabilityPlon, National Emergency Communication Plan and related communication interoperability national best practices and lessons learned. C. Consultant represents that they have the necessary skills and experience to provide assistance in developing such public safety interoperable communications. D. Consultant has submitted a Proposal which identifies the scope, tasks and general time lines for providing the services and the costs thereof. E. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed incompliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW TIIEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1, SCOPE OF SERVICES Consultant shall provide Administrative Planning Support, Professional Staff Planning Support, and Technical Planning Support as required to the Southern Planning Area in accordance with Consultant's Proposal, attached hereto as Exhibit A, and incorporated by reference. All services required hereunder shall conform in all respects to standards for such public safety interoperable communications development issued by the U.S. Department of Homeland Security. Page 1 of 8 The parties anticipate that additional planning meetings, training and exercises will be planned and executed during the term of this Agreement. The City Manager and Chief of Police for the City of Santa Ana are hereby authorized to approve such additional meetings, training and exercises, in writing, as they determine will fiilfill the objectives of the Grant. 2. COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services, the rates and charges identified in Exhibit A. The total sum to be expended under this Agreement shall not exceed $2,143,028.00 during the term of this Agreement. b. Payment by City shall be made within thirty (30) days following receipt of proper invoice evidencing the completion of milestones as set forth in Exhibit A, subject to City accounting procedures. Payment need not be made for work that fails to meet the standards of performance set forth in the Recitals that may reasonably be expected by City. 3. USE AND OWNERSHIP OF DOCUMENTS It is understood by and agreed to between the parties that all documents, outlines, materials distributed during classes, and any other written papers or materials prepared for the presentations hereunder, paid for with Grant funds, or composed utilizing information provided by Santa Ana, shall be the property of Santa Ana and shall be delivered to Santa Ana upon completion of the services hereunder Santa Ana shall grant Consultant a license to utilize such property for its own business purposes so long as such use is not contrary to the interests of Santa Ana. 4. TERM This Agreement shall commence on the date first written above and terminate on satisfactory completion of all training and exercises and submission of required evaluation and After Action Reports to the City, which the parties agree should be substantially complete on or before August 13, 2010. S. INDEPENDENT CONTRACTOR Consultant shall, dw•ing the entire term of this Agreement, be conshued to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant perfotrns the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. Page2of8 6. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance naming the City, its officers, agents, volunteers, and employees as additional insureds) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting there fiom and damage to property, resulting from any covered act or occurrence arising out of Consultant's operations in the perfozxzzance of this Agreement. The amounts of insurance shall be not less than the following: single Limit coverage applying to bodily and personal injury, including death resulting there from, and property damage, in the total amount of $1,000,000 per occurrence. Consultant shall supply City with a fully executed additional insured endorsement to be approved in form by the City Attozney. b. Workez•'s Compensation Insurance. In accordance with the provisions of Section 3300 of the Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undez•take self-insurance. Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. c. Professional Liability Insurance. Consultant shall provide professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim and not less than $2,000,000 annual aggregate. d. The following zequirements apply to the insurance to be provided by Consultant pursuant to this section: (i) Consultant shalt maintain all insurance required above in full force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved in form by the City Attorney. (iii) Certificates and policies shall state that the policies shall not be canceled without thirty (30) days prior written notice to the City. Ten (10) days notice if cancellation is due to non-payment of premium. e. If Consultant fails oz• refuses to produce oz• maintain the insurance required by this section or fails ox z•efuses to furnish the City with required pzoof that insurance has been procured and is in force and paid fox, the City shall have the right, at the City's election, to forthwith tezminate this Agreement. Page 3 of 8 7. INDEMNIFICATION Consultant agrees to and shall indemnify and hold harmless the City, its officers, agents, employees, and special counsel from liability for personal injury, or just compensation, arising out of claims for personal injury, including health, and claims for property damage, to the extent they arise from the negligent or willfizl misconduct in the performance of operations or errors or omissions of the Consultant or its contractors, subcontractors, agents, employees, or othez• persons acting on their behalf which relates to the services described in section 1 of this Agreement. Inasmuch as measures to prevent or mitigate the effect of any act or terrorism are unique to the act, and the actions that may be taken in controlling, preventing oz• suppressing acts of terrorism are unique to the act, Consultant is not responsible to City for designing or advising on or otherwise taking measures to prevent or mitigate the effect of any act of #ez~•orism or any action which may be taken in controlling, preventing, suppressing or in any way relating to an act of terrorism. 8. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, butrn no event less than reasonable care, "Confidential Information" shall include aI1 nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality (d) is required to be disclosed by operation of la~v; or {e) is independently developed by the Consultant without reference to information disclosed by the City. 9. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 10. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by telefacsimile or other telegraphic communication in the manner provided in this Section, to the following persons: Page 4 of 8 To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza {M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Telefacsimile (714} 647-6956 With courtesy copies to: Santa Ana Police Department UASI /Homeland Security Division 60 Civic Center Plaza P.O. Box 1981 (M-97) Santa Ana, California 92702 Telefacsimile (714) 245-8745 Attn: Enrique Esparza and City Attorney City of Santa Ana 20 Civic Center Plaza (M-29) P.O. Box 1988 Santa Ana, California 92702 Telefacsimile (714) 647-651 S To Consultant: Michael Hargrove GTSI Corporation 2SS3 Dulles View Drive, Suite 100 Herndon, Virginia 20171 Telephone (9S1) 693-1810 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the netiv address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by telefacsimile, communication shall be effective or deemed to have been given twenty-four (24} hours after the time set forth an the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For. purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 11. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant• The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent Page S of 8 with, oz• in addition to, that terms and conditions hezeof, shall not bind or obligate Consultant nor the City. Each parry to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which aze not embodied herein. 12, ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the pzior wz•itten consent of the City and any such assignment, transfer, delegation or subcontract without the City's pzior wz•itten consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City• 13, TERMINATION This Agreement may be terminated by the City upon thizty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation foz• all services pez•foz•med by Consultant prioz• to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to delivez• to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work that fails to meet the standard of performance specified in the Recitals of this Agreement. 14. DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other, employment related activities. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 15. JURISDICTION ~ VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California, Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may b~e brought or arise out of, in connection with or by reason of this Agreement, Page 6 of 8 16. PROFESSIONAL LICENSES Consultant shall, throughout the tezm of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary far the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ma and all other governmental agencies. Consultant shall notify the City immediately and in wziting of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 17. CONSULTANT CERTIFICATIONS a. Audit Records -With respect to all mattezs covered by this agreement all records shall be made available for audit and inspection by the City, the grant agency and/or their duly authorized representatives for a period of three (3) years from the termination of this Agreement. For a period of three years after final delivery hereunder or until all claims related to this Agreement are finally settled, whichever is later, Consultant shall preserve and maintain all documents, papers and records relevant to the services provided in accordance with this Agreement, including the Attachments hereto. Foz• the same time period, Consultant shall make said documents, papers and records available to City and the agency from which City received grant fiords or their duly authorized representatives}, for examination, copying, or mechanical reproduction on or off the premises of Consultant, upon request during usual working hours. b. Consultant shall provide to City all records and infor~rration requested by City for inclusion in quarterly reports and such other reports or records as City may be required to provide to the agency from which City received grant funds or other persons or agencies. c. Section 504 of the Rehabilitation Act of 1973 (HandicaUped) -All recipients of federal funds must comply with Section 504 of the Rehabilitation Act of 1973 (The Act). Therefore, the federal funds recipient pursuant to the requirements of The Act hereby gives assurance that no otherwise qualified handicapped person shall, solely by reason of handicap be excluded from the participation in, be denied the benefits of or• be subject to discrimination, including discrimination in employment, in any program or• activity that receives or• benefits from federal financial assistance. The Consultant agrees it will ensure that requizements of The Act shall be included in the agreements with and be binding on all of its contractors, subcontractors, assignees or successozs. d. Americans with Disabilities Act of 1990 - (ADA) Consultant must comply with all requirements of the Americans with Disabilities Act of 1990 {ADA), as applicable, e. Political Activity -None of the funds, materials, property, or services provided directly or indirectly undez• this agreement shall be used for any partisan political activity, or to further the election or defeat of any candidate for public office, or otherwise in violation of the provisions of the "Hatch Act". f.. Civil Rights Compliance and Notification of Findines -Consultant will comply, and all its contractors (or• subrecipients) will comply, with the nondiscrimination requirements of the Omnibus Czime Control and Safe Streets Act of 1968, as amended, 42 USC 3789 (d), or Page 7 of 8 Victims of Crime Act (as appropriate); Title VI of the Civil Rights At of 1964, as amended; Section 504 of the Rehabilitation Act of 1964, as amended; Subtitle A, Title II of the Americans with Disabilities Act (ADA) (1990); Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975; Department of Justice Non-Discrimination Regulations, 28 CFR Part 42, Subparts C, D, E, .and G; and Department of Justice regulations on disability discrimination, 28 CFR Part 35 and 39. In the event a Federal or State court, Federal or State administrative agency, or the Consultant makes a finding of discrimination after a due process heaz•ing on the grounds of race, color, religion, national origin, sex, or disability against a recipient of funds, the Consultant will forward a copy of the findings to the City which will, in turn, submit the findings to the Office of Civil Rights, Office of Justice Programs, U.S. Department of Justice. 18. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and z•ight to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable casts and attorney's fees, for any injuries or damages to City in the event that such atithoz•ity or power is not, in fact, held by the signatozy or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year fast above written. CITY OF SANTA ANA, a municipal Corporation of the State of California ATTEST: ~ ~.~, ~ ' Maria D. Huizar DAVID N. RE M Clerk of the Council ~~ City Manager APPROVED AS TO FORM: GTSI CORPORATION JOSEPH W. FLETCHER City Attgrney B~: F ~~ ~- 1~--,rte ~,. ~ L-'~_ Ry~ttS. Hodge ~~ ~-~, ~ Sally Cook Deputy City Atto~ey Tax ID# 541248422 Page 8 of 8 Exhibit A Santa Ana Police Department Proposal for Inte~ope~ability Communications Consulting Customer Contact: Henry Esparza (714)245-8729 eesparza@santa-ana. org GTSI Contact: Michael Hargrove (951)693-1810 michael.hargrove@gtsi.com Date: August 27, 2009 GTSI Corp. 2553 Dulles View Drive Suite 100 Herndon, VA 20171-5219 800-999-GTSI www.~tsi.com i r1 Ong Mission. Yours. This proposal includes data that shall not be disclosed outside Santa Ana Police Department and shall not be duplicated, used, or disclosec~in whole or in part for any purpose other than to evaluate this proposal. /f, however, a contract is awarded to this offeror as a result of-or in connection with-the submission of this data, Santa Ana Police Department shall have the right to duplicate, use, or disclose the data to the exlent provided in the resulting contract. This restriction does not limit the Santa Ana Police Department right to use information contained in this data if it is obtained from another source without restriction. The data subject to this restriction are contained in the sheets marked with the following legend: "Use or disclosure of the data contained on this sheet is subject to the restrictions on the title page of this proposal. " /'~}'~) n Santa Ana Police Department 4v/ {. ` Interoperability Communications Consulting one M4s'sion. yours. GTSI-09-II453 v4.0 Table of Contents 1 GTSI CORP ...................................................................................................................................................1 1.1 THE GTSI TEAM .......................................................................................................................................1 2 DESCRIPTION OF WORK .........................................................................................................................1 2.1 UNDERSTANDING OF REQUIREMENTS ....................................................................................................... 1 2.2 TASKS .......................................................................................................................................................2 2.3 DELIVERABLES .........................................................................................................................................5 2.4 ACCEPTANCE CRITERIA ............................................................................................................................7 2.5 TECHNICAL PROJECT ASSUMPTIONS ......................................................... ,,,,,,,,,,,,,,7 .................................. 3 PROJECT PRICING ....................................................................................................................................9 3.1 INVOICING SCHEDULE ...............................................................................................................................9 4 PROJECT MANAGEMENT PLAN .........................................................................................................11 5 PERFORMANCE OF WORK ...................................................................................................................11 5.1 ESTIMATED PERIOD OF PERFORMANCE ................................................................................................... 1 1 5.2 LOCATION OF WORK ............................................................................................................................... 1 1 5.3 HOURS OF WORK .................................................................................................................................... I 1 6 CHANGE CONTROL ................................................................................................................................12 7 GENERAL ASSUMPTIONS ......................................................................................................................12 -1- GTSI Confrdentia! and Proprietary. Use or disclosure of the data contained on this sheet is subject to the restrictions on the title page of this proposal. ~!, r~~`x Santa Ana Police Department '~ Interoperability Communications Consulting one mission. yours. GTSI-09-11453 v4.0 1 GTSI CORP. GTSI is a recognized IT solutions leader, focusing exclusively on Federal Government, state and local governments, and large systems integrators worldwide. For more than 25 years, GTSI has been delivering maximum value to our clients by employing industry leaders, developing solutions to meet client-specific challenges, and by teaming with global IT leaders such as Microsoft, Cisco, Sun Microsystems, Symantec, HP, Veritas, Panasonic, and IBM. We combine our experienced engineers, broad range of products and services, and our extensive contract portfolio to best support our clients. 1.1 The GTSI Team GTSI provides a wide range of professional services in support of enterprise software, enterprise storage, enterprise servers, networking and communications, mobile and wireless and physical security. GTSI engineers provide our clients with the expertise necessary to design, build, and maintain complex network infrastructures in support of today's information dependent applications. Our technical experts assess, design, implement, and manage IT infrastructure solutions that provide consolidated environments that support critical data flows over multiple networks. The GTSI Focused Partner Program is a direct result of our experience in providing IT solutions to the government for more than 25 years. To provide total IT solutions, we have formed partnerships with product vendors and professional services providers that meet exacting criteria in providing the best support to our clients. We engage partners that share the GTSI vision to provide products, services, and complete solutions who not only understand our client's missions, but the regulations, qualifications, clearances, budgets, deadlines, and metrics behind them as well. For this effort, GTSI is teamed with Willdan Homeland Solutions, Anaheim, CA, (herein called "the GTSI Team") to provide the subject matter expertise required for this effort. 2 DESCRIPTION OF WORK 2.1 Understanding of Requirements Our understanding of the California Statewide Interoperability Executive Committee (CaISIEC) Southern Planning Area (SPA) initiative is to bring the planning area into compliance, as appropriate, with the California State Communication Interoperability Plan, National Emergency Communication Plan and related communication Interoperability national best practices and lessons learned. Additionally, to position the planning area for future Homeland Security grant funds. The support for this effort requires provision of administrative, planning and technical support to the twelve operational areas and Urban Area Security Initiatives. The GTSI Team's Communication and Technology approach to public safety interoperable communications includes attention to the three critical issues of: CTSI Confidential and Proprietary. Use or disclosure of the data contained on this sheet is subject to the restrictions on the title page of this proposal. ~~ j ~ Santa Ana Police Department Interoperability Communications Consulting one mission. tours. GTSI-09-11453 v4.0 • Governance: Leadership, Guidance, Support, Policies & Funding • Operations: Usage, Procedures, Training & Exercises • Technology: Requirements, System Design, Deployment & Tools 2.2 Tasks The GTSI Team will provide the following services: Provide Administrative Planning Support to the Southern Planning Area Provide administrative staff support to serve as the Point of Contact (POC) for the CaISIEC Southern Planning Area (SPA). • Provide an onsite administrative support person for the CaISIEC Southern Planning Area to: o Serve as the Point of Contact (POC) for the CaISIEC Southern Planning Area. o Schedule meetings and meeting locations. o Create and distribute meeting agendas. o Collect and distribute meeting minutes. o Handle inquiries from the public and jurisdictions and maintain liaison with CaIEMA. o Provide related administrative support functions; creating and maintaining files and documents. o Provide UASI Tactical Interoperable Communication Plan data collection, collation and distribution, e.g. CASM. Provide Professional Staff Planning Support to the Southern Planning Area The Department of Homeland Security has required that in order to be eligible for future Homeland Security Grant funds all. California UASI (Urban Area Security Initiative) regions must be covered under a Tactical Interoperable Communications Plan (TICP). The contractor is to provide professional staff support to the SPA and its established UASIs to establish SPA governance procedures and to ensure conformance of locally generated TICPs to the California Statewide Communications Interoperability Plan (CaISCIP) and the National Emergency Communications Plan (NECP): • Develop and present for adoption Governance Documents for the Southern Planning Area that comport to the Charter and Governance Documents under development for Ca1SIEC • Develop and present for adoption regional utilization plans for the Interoperability Channels in the VHF-Low (30-50 MHz). VHF-High (150-160 MHz), UHF (450-512 MHz), 700 MHz and 800 MHz bands, including technical inventories of existing Base / Mobile Relay resources within the SPA operating area and Standard Operating Procedures for their use • Assist the established Urban Areas (Anaheim/Santa Ana, Los Angeles/Long Beach. and San Diego) in revising their established and approved 2006 TICPs to comport to the CaISCIP and NECP. -2- GTS/ Conftdential and Proprietary. Use or disclosure of the data contained on this sheet is subject to the restrictions on the title page of this proposal. ~~~ Santa Ana Police Department Interoperability Communications Consulting one Mlssian. yours. GTSI-09-11453 v4.0 Develop and present for adoption various documents for inclusion as regional input to the California Interoperability Field Operations Guide (I-FOG) Develop an inventory of current agencies using CALSIEC-controlled interoperability channels between 30 - 869 MHz within the SPA, including the status of FCC licenses or applications for these agencies. In concert with task (e.) above, assess the readiness of agencies operating on Interoperability channels between 150 - 512 MHz to migrate to narrowband operations, and develop and present for adoption a transition plan for operations on Interoperability frequencies between 150 - 512 MHz to conform to the FCC's mandate for narrowband (12.5 kHZ bandwidth) operations prior to January 1, 2013. Provide Administrative Planning Support to the Los Angeles/Long Beach UASI • Provide at least one full time equivalent position to the Los Angeles/Long Beach UASI to serve as administrative staff and support to the development of the Los Angeles Regional Interoperable Communications System (LA RICS) Project, including the integration of the Los Angeles Regional Tactical Communications System (LARTACS). • Provide an administrative support person for the Los Angeles/Long Beach Urban Area Security Area to: • Serve as the Point of Contact (POC) for the Los Angeles/Long Beach Urban Area Security Area. • Schedule meetings and meeting locations. • Create and distribute meeting agendas. • Collect and distribute meeting minutes. • Handle inquiries from the public and jurisdictions and maintain liaison with California Southern Planning Area. • Provide related administrative support functions; creating and maintaining files and documents. • Provide UASI Tactical Interoperable Communication Plan data collection, collation and distribution, e.g. CASM. Provide Technical Planning Support to the Riverside Urban Area UASI Organization As a newly designated (2008) Urban Area Security Initiative region, the Riverside Urban Area (generally consisting of the "Inland Empire" areas of Riverside and San Bernardino Counties) requires planning and writing assistance in the development of their Interoperability governance and Tactical Interoperability Communications Plan. This plan will identify the Interoperability resources of the two Operational Areas (Riverside and San Bernardino Counties), as well as the eighteen cities and one Indian reservation that are within the Riverside UASI region. The plan will need to be consistent with the TICP plans of the other Operational Areas within the State and identify both equipment and procedural capabilities and deficiencies. -3- GTS/ Confidential and Proprietary. Use or disclosure of the data contained on this sheet is subject to the restrictions on the title page of this proposal. ~' ~~~x Santa Ana Police Department {,,, Interoperability Communications Consulting one Mission. yours. GTSI-09-11453 v4.0 The planning, writing and development of the plan will require the direct coordination and contact between the consultant, the Riverside UASI, agencies within the Riverside UASI, and the two Operational Areas (Riverside and San Bernardino). The consultant will also ensure that the data necessary for entry into the CASM Database will reflect the Riverside UASI, and the two Operational Areas. The Contractor will assist the Riverside UASI as necessary in the development and writing of TICP related governance structures, SOPS and MOUs to complete the regional TICP and ensure that interoperability resources are entered into the CASM Database. Contractor deliverables will include a DHS compliant TICP for the Riverside UASI and the two Operational Areas. Provide Technical Planning Support to the Inyo, Mono, Riverside, San Bernardino, San Luis Obispo, Santa Barbara, and Venture Operational Areas The State of California has required that all California Operational Areas (a County and all of its political subdivisions) be covered under a Tactical Interoperable Communications Plan (TICP), and to enter their interoperability resource inventory information into the CASM Database in order to be eligible for future Homeland Security Grant funds. In 2006, plans were developed and approved under the UASI program to cover the jurisdictions in Los Angeles, Orange, and San Diego Counties (Imperial County is included in the San Diego Urban Area TICP). The Inyo, Mono, Riverside, San Bernardino, San Luis Obispo. Santa Barbara, and Ventura Operational Areas are developing TICPs. The Contractor will be required to assist these Operational Area organizations as required (including the development of TICP related governance structures, SOPS and MOUs) to complete their TICPs and ensure their interoperability resources are entered into the CASM Database. Provide Technical Planning Support to Tribal and Non-Governmental Entities to Facilitate Interoperable Communications with Public Safety Agencies The consultant will assist tribal and nongovernmental entities in identifying interoperable communication pathways and solutions to facilitate communications with public safety agencies. Provide Technical Planning Support to Develop End User Interoperable Communications Training Curriculum • Working with the State of California's staff who will be addressing training gaps at the statewide and regional levels, identify existing interoperable communications training programs for end users (first responder and communications center personnel) within the Planning Area and develop curriculum to address training gaps. • Working with the State of California's staff, develop, administer, and evaluate exercises to validate regional agreements and SOPS. _q' GTSI Conftdentia! and Proprietary. Use or disclosure of the data contained on this sheet is subject to the restrictions on the [itle page of [his proposal. ~~ j Santa Ana Police Department {• {• Interoperability Communications Consulting one neission. yours. GTSI-09-17453 v4.0 2.3 Deliverables Administrative support person for the Los Angeles/Long Beach November 12, 2009 UASI on site.. ~_~~ Develop and facilitate the adoption of governance structures, Apri130, 2010 processes>and procedures for the SPA (Compliant with SAFECOM Governance Recommendations and Ca1SIEC). Final report on SPA Governance submitted. Conduct an inventory of existing base / mobile:gateways within the June 4, 2010 SPA operational areas and existing. standard operational procedures for their use. Final written inventory submitted. Develop an inventory and utilization plan for VHF (high and low), June 11, 2010 UHF, 700 and 800 'MHz bands currently being used as interoperability channels in each of the SPA operational areas. Final report on inventory and utilization plan submitted.. Develop an inventory of current agencies using Ca1SIEC controlled June 18, 2010 interoperablity channels between 30-869 MHz to include the channel. FCC license or application status for each of the agencies. Final report on inventory submitted. Develop an inventory of agencies using nteroperability channels June 25 2010 between 150-512 MHz capable of migrating to narrowband , operations. Final Report on inventory submitted. Develop a transition plan-for each of the identified SPA July 9, 2010 interoperablity channels between 150-512 MHZ -to conform to the FCC narrowband operation by January I, 2013. Final Transition plan submitted. Provide technical planning support to Tribal and Non July, 15, 2010 governmental entities (number of entities not to>exceed (7)) within the SPA to facilitate interoperable communications with public safety agencies by assisting those entities in identifying..... . interoperable communication pathways and potential solutions. Finalreport on identified communication pathways and potential solutions submitted. -5- GTSI Confidential and Proprietary. Use or disclosure of the data contained on this s•hee! is subject to the restrictions on the title page of this proposal. rroJect ivianagement Ytan completed and approved. September 25, 2009 Administrative support person for the Ca1SIEC Southern Planning.. November 12, 2009 Area on site. ~' ~~ j Santa Ana Police Department L Interoperability Communications Consulting oiie Mission. Moues. GTSI-09-77453 v4.0 Develop and present to the SPA for adoption, various documents July 24, 2010 for inclusion as regional. input to the California Interoperability Field Operations: Guide (I-FOG).. Number of individual documents `not to exceed (6L Conduct assessment and gap analysis of each .established Southern July 24, 2010 Planning Area Urban Area Security Initiatives. Tactical Interoperable Communication Plan (TICP) in compliance with Ca1SCIP and NECP. Report of Findings Submitted. Final report on Assessment and Gap Analysis submitted. Assist with the development of the Riverside/San Bernardino July 30, 2010 UASI Tactical Interoperable Communication Plan that is compliant with Department of Homeland Security SAFECOM Guidelines. Final report on UASI TICP compliance submitted. Assist with the development of the Ingo Operational Area UASI July 30, 2010 Tactical Interoperable Communication: Plan that is compliant with Department of Homeland Security SAFECOM Guidelines. Final. report on UASI TICP compliance submitted. Assist with the development of the Mono Operational Area UASI July 30, 2010 Tactical Interoperable Communication Plan that is compliant with Department of Homeland Security SAFECOM Guidelines. Final report on UASI TICP compliance submitted, Assist with-the development of the San Luis Dbispo Operational July 30, 2010 Area UASI Tactical Interoperable Communication Plan that is compliant with Department of Homeland Security SAFECOM Guidelines. Final report on UASI TICP compliance submitted. Assist with the development of the Santa Barbara Operational Area July 30, 2010 UASI Tactical Interoperable Communication Plan that is compliant with Department of Homeland Security SAFECOM Guidelines. Final report on UASI TICP compliance- submitted. Assist with the development of the Ventura Operational Area July 30 2010 UASI Tactical Interoperable Communication Plan that. is.complant , with. Department of Homeland Security SAFECOM Guidelines. Final report on UASI TICP compliance submitted. Conduct an assessment and gap analysis of SPA .interoperable August 6, 2010 communication training programs for:end users-(first responders and communication center personnel) for each Operational Area. Final report on assessment and gap analysis on Training submitted. Develop training curriculum to address identified interoperable August 13, 2010 communication (number of curriculums not to exceed (S)) training gaps. Final Report on Training Curriculum Development submitted. -6- GTSI Confidential and Proprietary. Use or disclosure of the data contained on this sheet is subject to the restrictions on the title page of this proposal. ~; ~~~p Santa Ana Police Department gym! Interoperability Communications Consulting one Mission. Yours. GTSI-09-II453 v4.0 In concert with the State of California develop,. administer and August 13, 2010 evaluate_exercisessto validate regional nteroperable communication standard operation procedures and agreements (number of exercises TBD). Final report on Exercises submitted. 2.4 Acceptance Criteria Completing the project in a timely manner will require a rigorous deliverable and review process. The GTSI Team assumes that the following process shall be employed: • Interim reports, drafts, status reports, memos, collections of data, and other such working documents may be requested of or provided by the GTSI Team, however, only those items listed in the Deliverables List above shall be subject to this process of review and approval. • The GTSI Team Project Manager shall submit the specified deliverables to the SPD for dissemination and review. • Comments on a deliverable will be submitted to the SPD who shall develop one set of coordinated comments for presentation to the GTSI Team Project Manager. • The consolidated comments for each deliverable shall be submitted to the GTSI Team Project Manager within ten business days of receipt of the draft deliverable. • GTSI Team shall have five (5) business days to address the comments on the deliverable and submit the final document unless otherwise identified in the schedule. The SPD will review the revised draft to confirm that all of the comments were properly addressed. This review will be limited to comments made on the initial draft. Additional or new comments made on the revised draft may be subject to change control. • If the SPD has not provided comments on the revised draft within ten business days, the deliverable shall be considered accepted and complete. • An acceptance certificate shall be submitted with each final deliverable for the Southern Planning Project Director's (SPD) signature. • Upon acceptance, an invoice shall be delivered to the GTSI Program Manager or designee, due thirty days from receipt. • Unless otherwise specified, each final deliverable shall consist of one professionally bound hardcopy and one electronic copy delivered to the SPD via email or CD. • Upon delivery and acceptance of all project deliverables to the SPD, the project will be deemed complete. The GTSI Project Manager will supply a form upon completion for the signed acceptance of this project. 2.5 Technical Project Assumptions Completing the project in a timely manner will require a rigorous deliverable and review process. Our statement of work is based on the following key assumptions and project acceptance process: The Ca1SIEC Southern Planning Area shall designate an individual to serve as the Southern Planning Area (SPA) Project Director (SPD) representing the CA Southern Planning Area and participating jurisdictions/agencies. The SPD will be authorized to make decisions on behalf of the CA Southern Planning Area and participating -~- GTS! Confidential and Proprietary. Use or disclosure of the data contained on this sheet is subject to the restrictions on the title page of this proposal. ' ~~ j Santa Ana Police Department Interoperability Communications Consulting one Missiun. yours. GTSI-09-11453 v4.0 jurisdictions/agencies and to provide direction to the GTSI Team Project Manager as needed. This individual will be responsible for making a final determination of needs, capabilities and requirements in the event that members and/or representatives of the CaISIEC Southern Planning Area are unable to reach a consensus. This level of authority is needed to help the project to be completed within the desired time frame. • For pricing purposes, the project start occurs on Monday, August 17, 2009 and ends on Monday, August 16, 2010. • The SPD shall grant the required access and credentials to allow GTSI Team representatives to work on-site at participating jurisdictions and agency locations, when needed. • The SPD shall identify the appropriate individuals to participate in meetings and data- gathering sessions and, to the extent possible, provide the coordination necessary with jurisdictions to facilitate the time-allocations required to allow jurisdictions/agencies participation in these critical roles. • Our team expects significant interactions with the participating members of the CA Southern Planning Area through a variety of meetings. Given the importance of these meetings, and their impact on the anticipated schedule, we have made several key assumptions: o The SPD administrative support staff shall be responsible for communicating meeting schedules and coordinating meeting logistics (i.e. providing meeting rooms, laptop projectors, conference phones). o It is assumed that 100% attendance of jurisdictions and participating agency members at each of the meetings may not be achievable but that those members present shall be vested with the authority to approve any meeting action items or plans. o It is further assumed that multiple meetings on a singular set of topics shall not be required to accommodate various jurisdictions and participating agency member schedules. • Given the importance of this effort, we assume that members of the CA Southern Planning Area and participating jurisdictions and agencies shall provide requested information in a timely manner. The GTSI Team Project Manager shall identify information needs for the group and establish deadlines for submitting this information for GTSI Team's use in the analysis and development of applicable plans and documents. • We assume that each Operational Area has current operational and system documentation available, including detailed information on each agency's radio systems, sites, and related information and access to Tactical Interoperability Communication Plan (TICP) standards and guidelines. • The CaISIEC Southern Planning Area and member jurisdictions and agencies are responsible for all permits, licenses, leases, and any other requirements that enable the use of selected sites, frequencies, and/or equipment for the system design. These fees, if necessary, are not included in this proposal. • The GTSI Team has identified the requirement to access the following materials, resources, and information in order to complete the services and tasks identified above. This list is not meant to be comprehensive of all materials, resources, and information, _g_ GTSI Confidential and Proprietary. Use or disclosure of the data contained on this sheet is subject to the restrictions on the title page of thrs proposal. Santa Ana Police Department "'~ ~~~.. Interoperability Communications Consulting one Mission. tours. CTSI-09-11453 v4.0 but is meant to indicate the nature of the items to which the GTSI Team will require access: o Access and credentials to allow GTSI Team representatives to work on-site at SPA agency locations, when needed. o All available contact information for public safety departments, jurisdictions, and disciplines, as well as any other radio-enabled organizations and vendors within the SPA. This information shall include locations, point of contact, and appropriate contact information, i.e., email address, phone numbers, person names, position, and title, if known. o Authorizations identifying the GTSI Team as an authorized agent of the SPA, all applicable approvals for inquiries and collection of public safety sensitive data, member organization name, and jurisdiction. 3 PROJECT PRICING The total project price is offered on a firm fixed basis for a total of $2,143,028.00 for the work specifically defined herein. A performance bond is included in this pricing. Should any additional services be required for the scope within this proposal or that are outside of the scope of this proposal Santa Ana Police Department shall execute a Change Order according to the process listed in Section (6) below. 3.1 Invoicing Schedule GTSI will invoice Santa Ana Police Department for the professional services outlined within this proposal as each deliverable is received by the California Southern Planning Area (SPA). A list of the milestones/deliverables for the project and the associated fee for each is presented in Table 1 below. An acceptance certificate will be submitted with each final deliverable for the SPA's signature. Each deliverable will be considered complete upon the SPA's signature of its associated acceptance certificate. . Mlestone/Deliyerable : ~ :Planned. Acce tance Date Price Pro•ect Mana ement Plan and Pro'ect Mana er 9/25/2009 $ 95,480.57 Admir-istrative Support on site (Ca1SIEC SPA and Los An eles/Lon Beach 11/12/2009 $ 290,347.22 SPA Governance Structure Developed and a roved b Client 12/2/2009 $ 105,251.57 SPA Governance processes and procedures a roved b client 3/28/2010 $ 105,251.57 Inventory of SPA operational areas gateways and related standard o erational rocedures submitted 6/4/2010 $ 114,018.04 -9- CTS! Confidential and Proprietary. Use or disclosure of the data contained on this sheet is subject to the restrictions on the title page oJ'this proposal. c~tsi~ One (Mission. Youes. Santa Ana Police Department Interoperability Communications Consulting GTSI-09-II453 v4.0 Inventory and utilization plan for VHF (high and low), UHF, 700 and 800 MHz bands currently being used in each of the SPA Operational Areas as 6/11/2010 $ 114,018.04 intern erab' ' channels submitted Inventory of agencies within the SPA using Ca1SIEC controlled interoperability channels between 30-869 MHz with status of FCC licenses 6/18/2010 $ 114,018.04 submitted Inventory of agencies with the SPA using interoperability channels between 150-512 MHz that conform to narrowband migration and 6/25/2010 $ 114,018.04 o eration submitted Transition plan for SPA interoperability channels between 150-512 MHz that conform to FCC 7/9/2010 $ 114,018.04 narrowband re uirements submitted Provide technical planning support to Tribal and nongovernmental agencies within the SPA to identify interoperable communication solutions. 7/15/2010 $ 114,018.04 Report on identified pathways and potential solutions submitted Develop and present to the SPA for adoption, various documents for inclusion as regional input to the California Interoperability Field Operations 7/24/2010 $ 48,158.55 Guide (I-FOG). Number of individual documents not to exceed 6 Assessment and Gap Analysis Report on each established SPA UASI TICP. Report on fmdmgs 7/24/2010 $ 48,158.55 submitted Riverside/San Bernardino UASI TICP compliance re rt submitted 7/30/2010 $ 48,158.55 Inyo Operational Area UASI TICP compliance re ort submitted 7/30/2010 $ 48,158.55 Mono Operational Area UASI TICP compliance re ort submitted 7/30/2010 $ 48,158.55 San Luis Obispo Operational Area UASI TICP com fiance re ort submitted 7/30/2010 $ 48,158.55 Santa Barbara Operational Area UASI TICP com fiance re ort submitted 7/30/2010 $ 48,158.55 Ventura Operational Area UASI TICP compliance re ort submitted 7/30/2010 $ 48,158.55 -10- GTS/ Confidential and Proprietary. Use or disclosure of the data contained on this sheet is subject to the restrictions on [he title page of this proposal. ~c! Y Santa Ana Police Department V ` Interoperability Communications Consulting one Mlssiun. Yu~rs. GTSI-09-11453 v4.0 Assessment and Gap Analysis report of SPA interoperable communication training program for 8/6/2010 $ 92,749.80 end users. Re ort on fmdm s submitted Develop training curriculum to address interoperable communication training gaps. Report 8/13/2010 $ 92,749.80 submitted on curriculum Develop, administer and evaluate exercises with State of CA to validate regional interoperable communication procedures and directives. (number 8/13/2010 $ 92,749.80 of exercises not to exceed (8)). Report on findings submitted Travel 8/13/2010 $ 199,071.05 Total of Milestones $ 2,143,028.00 4 PROJECT MANAGEMENT PLAN GTSI will monitor all aspects of the contract, from initiation of a task to final solution delivery, while maintaining open communication channels between Santa Ana Police Department staff, management, and project personnel. The GTSI Project Manager ("GTSI PM") will work with project leads to ensure that the project is completed on-time with appropriate personnel. Using a work breakdown structure method to prepare and monitor task deliverables, the GTSI PM will execute based on a current, detailed overview of the work requirements of the project's task areas at all times. 5 PERFORMANCE OF WORK 5.1 Estimated Period of Performance Information provided by the Santa Ana Police Department indicates an estimated project start date of September 15, 2009 and the project is scheduled to end on August 16, 2010. The project schedule will be further defined with the Project Manager post-award and upon delivery of the project management plan. Post award, the GTSI Project Manager will work directly with the Santa Ana Police Department POC to establish/confirm delivery dates for the professional services outlined within this proposal. 5.2 Location of Work Work on this effort will be primarily performed at the Santa Ana Police Department designated location. Portions of the work associated with this proposal may need to be completed at a GTSI subcontractor facility. 5.3 Hours of Work Work may be performed at the Santa Ana Police Department site from 8:OOA.M. to S:OOP.M, excluding all observed Federal holidays. Any required weekend or non-business hour work may -11- GTS! Conf:dentia! and Proprietary. Use or disclosure of the data contained on this sheet is subject to the restrictions on the title page of this proposal. '~/ ~~ j F Santa Ana Police Department "°~ L Interoperabiliry Communications Consulting oi,e Mission. Yuurs. GTSI-09-11453 v4.0 require additional funding or may incur higher billable rates and must be coordinated through the GTSI Team with a modification of this proposal prior to execution. 6 CHANGE CONTROL The pricing and project schedule are based on project scope. Any changes to the project scope after contract award are subject to GTSI's Change Control Process as managed by the GTSI PM. All changes will be agreed to in writing and approved by GTSI and Santa Ana Police Department prior to any work force efforts. Should GTSI or Santa Ana Police Department want to change any Task, Deliverable, or Acceptance Criteria, the GTSI PM will follow standard change control procedures. GTSI will complete all work authorized under change control on atime-and-materials or fixed-price basis, dependent upon which contract type is most appropriate. Time and Materials will be charged at GTSI's then current rates. The objectives of change control are to: • Assess the impact of scope changes on project schedules, resources, and pricing. • Provide a formal vehicle for approval to proceed with any changes to the scope of work of this proposal. • Provide a record of all material changes to the original proposal. If GTSI or Santa Ana Police Department requests a change impacting the cost of or time for performance, as determined by GTSI in its sole discretion, GTSI and Santa Ana Police Department will review the request through our change control process set forth in the proposal and subsequent contract award. For each change, GTSI will complete a change request form and provide the completed form to Santa Ana Police Department. Both GTSI and Santa Ana Police Department will approve the change request detailed in the form, including the impact of the request on the schedule, resources, and the price of the project, before GTSI will make then enact the request. When Santa Ana Police Department accepts the Change Form, Santa Ana Police Department will modify its purchase order and such other documents as requested by GTSI, when applicable. If Santa Ana Police Department does not accept the request, including the impact on the schedule, resources, or price, then the Parties will complete their obligations with respect to the project as set forth in this proposal. 7 GENERAL ASSUMPTIONS • The information in this document is based on the most recent information available to the GTSI team. The scope of work and associated costs in this document may be adjusted should new or more detailed information become available regarding the project. The most recent Proposal at the time of contract will govern performance. • The information provided in this document is based on customer specification and requirements provided by the Santa Ana Police Department, and are developed based on and in accordance with the OEM specifications. -12- GTSI Confidential and Proprietary. Use or disclosure of the data contained on this sheet is subject ~o the restrictions on the title page of this proposal. ~; ~~,'~I Santa Ana Police Department ".ter v1. Interoperability Communications Consulting One Mission, yours. GTSI-09-II453 v4.0 • No members of the GTSI team, unless specified elsewhere in this proposal, are required to hold current and active security clearances or citizenships to assist in execution of this project. • Santa Ana Police Department will provide the GTSI team with an onsite contact for the duration of the project. • Santa Ana Police Department will provide the GTSI team with adequate security access to perform the project, including facility access, network access and device access. • Santa Ana Police Department will provide the GTSI team with adequate documentation to perform the project, including facility diagrams, network diagrams and configurations and device diagrams and configurations. • When required, Santa Ana Police Department will provide the GTSI team timely access to appropriate resources within the Santa Ana Police Department facilities, including, but not limited to: related employees, vendors, developers, consultants, work space, training space, staging space, hardware, software, network connections, test data and live data. Any material delay in providing such reasonable accommodations shall be considered a delay on the part of the Santa Ana Police Department. • Santa Ana Police Department will ensure that adequate HVAC is in place to support standard working conditions and the operation of the installed Hardware/Software. • Santa Ana Police Department will provide information as requested by the GTSI team in a timely fashion, including completing and returning all GTSI-provided templates. The GTSI team will not be responsible for any delays caused due to failure by Santa Ana Police Department to supply information requested by the GTSI team for this project. Any down time not the fault of the GTSI team will be billed in addition to the price proposed. • This proposal is valid for a period of thirty (30) days from receipt of proposals. • Santa Ana Police Department authorizes the use of the GTSI Subcontractor named in this proposal • Santa Ana Police Department authorizes the OEM products and solution proposed as per Client requirements. • GTSI assumes that all information contained within the proposal to be true and correct to the best of the knowledge of GTSI and all partners. Based on that assumption, pricing is being provided as per the requirements. If during the performance of this contract any discrepancies are identified, GTSI may choose to accept the additional work or submit a change order proposal to the Government. • All deliverables will be set up with a corresponding schedule or as set forth within the proposal. GTSI will make every effort to deliver within the timeframe as set forth. If, however, there are unexpected changes made by the Government that impede the schedule, GTSI will be forced to request an extension to the period of performance. If delay is more than three (3) days, such delay may result in a request for additional compensation for delay of performance. • All requests for Modifications or Changes Orders shall be submitted in written form and be mutually agreed upon prior to execution. -13- CTS/ Confidential and Proprietary. Use or disclosure oj'the data contained on this sheet is subject to the restrictions on the title page of this proposal. ~' ~~~ Santa Ana Police Department Interoperability Communications Consulting one mission. yours. GTSI-09-]1453 v4.0 • GTSI assumes that reports and/or deliverables (except as noted within our technical proposal) will be submitted in electronic format. Formal, bound reports are not included in the Proposal price. Should requirements arise for the submission of formal, bound reports, GTSI shall propose subsequent pricing as appropriate. • The GTSI proposal is dependent upon deliverables being received and reviewed within ten (10) business days. Delays beyond ten (10) business days, unless agreed to prior to deliverable submission, shall be considered delays on the part of the Government. GTSI may seek compensation for these delays. • Deliverable Acceptance Process. Due to the nature of a firm fixed price contract, written deliverables shall be delivered to the Contracting Officer's Representative (COR) by GTSI in accordance with the time frames set forth in this proposal. Prior agreement regarding written deliverable content and format shall precede performance and shall govern acceptance of the final written deliverable. At the completion of the Government's review (within the time frame specified herein), the COR will promptly provide a single, conclusive, integrated set of consolidated comments to the GTSI Project Manager within 10 days (or as otherwise mutually agreed in advance) after receipt of each deliverable. If any comments identify changes desired by the COR, which do not constitute errors or omissions based on the requirements provided to GTSI by Santa Ana Police Department, COR acknowledges and agrees that any change requested may result in an upward or downward equitable adjustment in the contract price, delivery schedule, timeframe for performance, or other affected terms of the contract. Such changes may not be made unilaterally by the COR, but rather as mutually agreed to by the parties. GTSI shall be entitled to seek an equitable adjustment and COR agrees to modify the contract accordingly. • Each deliverable shall be presumed accepted ten (10) days after receipt by the COR, unless the COR otherwise notifies GTSI of nonconformance. • The GTSI offer is limited to only those areas that are proposed. • Requests by GTSI for resources and/or meetings will be acknowledged by an authorized representative of Santa Ana Police Department to include an estimate of time required to make available the requested resources should resources be required. • All meetings involving GTSI shall be conducted at mutually agreed times and locations between Santa Ana Police Department and GTSI without unreasonable delay. Both Parties will make available appropriate personnel to provide maximum value to the meeting. • Any modifications proposed to the scope within this proposal must be negotiated and approved by both parties in writing prior to work continuing. • All support and deliverables will be provided in United States English. • GTSI assumes that there will be only one Santa Ana Police Department Project Coordinator assigned to lead each task order and who will enjoy full support from Santa Ana Police Deparhnent senior management. Under this arrangement it is assumed the appropriate Santa Ana Police Department personnel will be available on a timely basis to work with GTSI representatives, and that management will provide authority to the Santa -14- GTSI Confidential and Proprietary. Use or disclosure of the data conlarned on this sheet is subject to the restrictions on the title page oJ'this proposal. gtsi. One Ms^sion.. Yours. Santa Ana Police Department Interoperability Communications Consulting GTSI-09-II453 v4.0 Ana Police Department Project Coordinator sufficient to support the full scope of the project. Any enhancements to, or modifications of, any software or hardware utilized in the support of the project not covered in this proposal will be negotiated as a separate price. Should the engagement terminate early for any reason whatsoever prior to completion of the GTSI Services, notwithstanding which party terminates, Santa Ana Police Department agrees to pay GTSI for all GTSI Services performed by the GTSI Team in accordance with the proposal, either invoiced or to be invoiced but to date unpaid (fees, expenses, milestone payments), up to the effective date of termination. Personnel Security Requirements: Upon award, DD254 documentation, if required, should be forwarded to the GTSI Facility Security Office. All other clearance documentation or requests can also be forwarded to the Facility Security Office. Please be advised that only a GTSI Contract Manager has the authority to negotiate changes to price, performance, deliverables, schedules, specifications, or terms outlined in this proposal. Furthermore, the GTSI Contract Manager will finalize all proposals for signature by the Director of Contracts. -15- Email: security.clearance.offce(aiatsi com Address: 2553 Dulles View Drive Suite 100 Herndon, Virginia 20171-5219 Attn: Facility Security Office Telephone: 703-463-5136 GTS/ Confidential and Proprietary. Use or disclosure oj'the data contained on this sheet is subject to the restrictions on the title page of this proposal.