HomeMy WebLinkAboutREDLANDS SOFTWARE INC. (2) - 2009INSURANCE ON FILE
WORK MAY PROCEED A-2009-116
UNTIL INSURANCE EPIR
CLERKOFCOUNC CONSULTANT AGREEMENT
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THIS AGREEMENT, made and entered into this 3rd day of August, 2009 by and between
Redlands Software Inc., a California Corporation (hereinafter "Consultant"), and the City of
Santa Ana, a charter city and municipal corporation organized and existing under the
Constitution and laws of the State of California (hereinafter "City").
RECITALS
,J A. The City desires to retain a consultant having special skill and knowledge in the field of
l - Geographic Information System programming and technical services.
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= B. Consultant represents that Consultant is able and willing to provide such services to the
a city.
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gy ?- C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall perform those services as set forth in Exhibit A to this Agreement.
Consultant shall work at the direction of GIS Administrator and/or Administrative Services
Manager of City of Santa Ana Public Works Agency.
2. DELIVERY OF WORK PRODUCT
Consultant shall deliver to City any work product which results from the services
provided. Said work product shall be submitted in hard copy and produced in a form compatible
with City's computer system, as agreed between the Project Manager and Consultant.
In regard to all copyrightable material produced as a deliverable under this Agreement,
including but not limited to books, reports, plans, photographs, drawings, films, recordings,
videotapes, and computer programs, Consultant agrees, for itself and its affected officers,
employees, agents, contractors, and volunteer workers, that (a) other such material may not be
copyrighted without prior review from the City, and (b) the authors of all such material, whether
copyrighted or not, award to the City, and to its officers, agents and employees acting within the
scope of their official duties, as a condition of payment to the Consultant, a royalty-free,
nonexclusive, irrevocable license throughout the world for governmental purposes to disclose,
publish, translate, reproduce, and use such materials.
3. COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its services,
the rates and charges identified in Exhibit A. The sum to be expended under this Agreement
shall not exceed $94,000.00 during the term of this Agreement.
b. Payment by City shall be made within thirty (30) days following receipt of proper
invoice evidencing work performed, subject to City accounting procedures. Payment need not
be made for work which fails to meet the standards of performance set forth in the Recitals
which may reasonably be expected by City.
4. TERM
This Agreement shall commence on the date first written above and terminate on
expenditure of allocated funds, unless terminated earlier in accordance with Section 13, below.
5. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor
shall it be construed to create an employer-employee relationship, a joint venture relationship, or
to allow the City to exercise discretion or control over the professional manner in which
Consultant performs the services which are the subject matter of this Agreement; however, the
services to be provided by Consultant shall be provided in a manner consistent with all
applicable standards and regulations governing such services. Consultant shall pay all salaries and
wages, employer's social security taxes, unemployment insurance and similar taxes relating to
employees and shall be responsible for all applicable withholding taxes.
6. INSURANCE
Prior to undertaking performance of work under this Agreement, Consultant shall
maintain and shall require its subcontractors, if any, to obtain and maintain insurance as
described below:
a. Commercial General Liability Insurance. Consultant shall maintain commercial
general liability insurance which shall include, but not be limited to protection against claims
arising from bodily and personal injury, including death resulting therefrom and damage to
property, resulting from any act or occurrence arising out of Consultant's operations in the
performance of this Agreement, including, without limitation, acts involving vehicles. The
amounts of insurance shall be not less than the following: single limit coverage applying to
bodily and personal injury, including death resulting therefrom, and property damage, in the total
amount of $1,000,000 per occurrence. Such insurance shall (a) name the City, its officers,
employees, agents, volunteers and representatives as additional insured(s); (b) be primary with
respect to insurance or self-insurance programs maintained by the City; and (c) contain standard
separation of insureds provisions.
b. Business automobile liability insurance, or equivalent form, with a combined single
limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for
owned, hired and non-owned automobiles.
c. Worker's Compensation Insurance. In accordance with the provisions of Section 3300
of the Labor Code, Consultant, if Consultant has any employees, is required to be insured against
liability for worker's compensation or to undertake self-insurance. Prior to commencing the
performance of the work under this Agreement, Consultant agrees to obtain and maintain any
employer's liability insurance with limits not less than $1,000,000 per accident.
d. Professional liability (errors and omissions) insurance, with a combined single limit of
not less than $1,000,000 per claim.
e. The following requirements apply to the insurance to be provided by Consultant
pursuant to this section:
(i) Consultant shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
(ii) Certificates of insurance shall be furnished to the City upon execution of
this Agreement and shall be approved in form by the City Attorney.
(iii) Certificates and policies shall state that the policies shall not be canceled
or reduced in coverage or changed in any other material aspect without
thirty (30) days prior written notice to the City.
f If Consultant fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to furnish the City with required proof that insurance has been procured
and is in force and paid for, the City shall have the right, at the City's election, to forthwith
terminate this Agreement. Such termination shall not effect Consultant's right to be paid for its
time and materials expended prior to notification of termination. Consultant waives the right to
receive compensation and agrees to indemnify the City for any work performed prior to approval
of insurance by the City.
7. INDEMNIFICATION
Consultant agrees to and shall indemnify and hold harmless the City, its officers, agents,
employees, consultants, special counsel, and representatives from liability: (1) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims
for personal injury, including health, and claims for property damage, which may arise from the
direct or indirect operations of the Consultant or its contractors, subcontractors, agents,
employees, or other persons acting on their behalf which relates to the services described in
section I of this Agreement; and (2) from any claim that personal injury, damages, just
compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects
arising from this Agreement. This indemnity and hold harmless agreement applies to all claims
for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to
have been suffered, by reason of the events referred to in this Section or by reason of the terms
of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold
harmless, and pay all costs for the defense of the City, including fees and costs for special
counsel to be selected by the City, regarding any action by a third party challenging the validity
of this Agreement, or asserting that personal injury, damages, just compensation, restitution,
judicial or equitable relief due to personal or property rights arises by reason of the terms of, or
effects arising from this Agreement. City may make all reasonable decisions with respect to its
representation in any legal proceeding.
8. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Consultant agrees
that it shall not use or disclose such information except in the performance of this Agreement,
and further agrees to exercise the same degree of care it uses to protect its own information of
like importance, but in no event less than reasonable care. "Confidential Information" shall
include all nonpublic information. Confidential information includes not only written
information, but also information transferred orally, visually, electronically, or by other means.
Confidential information disclosed to either party by any subsidiary and/or agent of the other
party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure
shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is,
through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful
possession of the Consultant without an obligation of confidentiality; (d) is required to be
disclosed by operation of law; or (e) is independently developed by the Consultant without
reference to information disclosed by the City.
9. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services specified under
this Agreement.
10. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this
Agreement shall be in writing and shall be deemed to be properly given if delivered in person or
mailed by first class or certified mail, postage prepaid, or sent by telefacsimile or other
telegraphic communication in the manner provided in this Section, to the following persons:
To City: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
telefacsimile (714) 647-6956
With courtesy copies to:
Executive Director of Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-21)
P.O. Box 1988
Santa Ana, California 92702
telefacsimile (714) 647-5654
and
City Attorney
City of Santa Ana
20 Civic Center Plaza (M-29)
P.O. Box 1988
Santa Ana, California 92702
telefacsimile (714) 647-6515
To Consultant: Redlands Software Inc.
2656 Redlands Drive
Costa Mesa, CA 92627
Attn: Richard McFarland
A party may change its address by giving notice in writing to the other party. Thereafter,
communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by telefacsimile, communication shall be effective or
deemed to have been given twenty-four (24) hours after the time set forth on the transmission
report issued by the transmitting facsimile machine, addressed as set forth above. For purposes
of calculating these time frames, weekends, federal, state, County or City holidays shall be
excluded.
11. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant, and supersedes any and all other agreements, oral or written, between the parties. In
the event of a conflict between the terms of this Agreement and any attachments hereto, the
terms of this Agreement shall prevail. This Agreement may not be modified except by written
instrument signed by the City and by an authorized representative of Consultant. The parties
agree that any terms or conditions of any purchase order or other instrument that are inconsistent
with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant nor
the City. Each party to this Agreement acknowledges that no representations, inducements,
promises or agreements, orally or otherwise, have been made by any party, or anyone acting on
behalf of any party, which are not embodied herein.
12. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement
shall be construed to limit the City's ability to have any of the services which are the subject to
this Agreement performed by City personnel or by other consultants retained by City.
13. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant
compensation for all services performed by Consultant prior to receipt of such notice of termination,
subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to deliver
to the City all work product completed as of such date, and in such case such work product shall be
the property of the City unless prohibited by law, and Consultant consents to the City's use thereof
for such purposes as the City deems appropriate.
b. Payment need not be made for work which fails to meet the standard of performance
specified in the Recitals of this Agreement.
14. DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital
status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited
by applicable law, in the recruitment, selection, training, utilization, promotion, termination or
other employment related activities. Consultant affirms that it is an equal opportunity employer
and shall comply with all applicable federal, state and local laws and regulations.
15. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the
validity, interpretation, performance, and enforcement of any of the clauses of this Agreement
shall be determined and governed by the laws of the State of California. Both parties further
agree that Orange County, California, shall be the venue for any action or proceeding that may
be brought or arise out of, in connection with or by reason of this Agreement.
16. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services
hereunder and required by the laws and regulations of the United States, the State of California,
the City of Santa Ana and all other governmental agencies. Consultant shall notify the City
immediately and in writing of her inability to obtain or maintain such permits, licenses,
approvals, waivers, and exemptions. Said inability shall be cause for termination of this
Agreement.
17. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature hereinbelow has the power,
authority and right to bind their respective parties to each of the terms of this Agreement, and shall
indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to
City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set
forth in the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year
first above written.
ATTEST:
Y MARIA D. HUIZAR
Clerk of the Council
CITY OF SANTA ANA
DAVID N. REAM
City Manager
APPROVED AS TO FORM:
JOSEPH W.FLETCHER
City Attorney
By:
Laufa Sheedy
Assistant City Attorney
REDLANDS SOFTWARE, INC.
&4;1 y ,In C 4'"
RICHARD M FARLA
President
Tax 1D# 33-0676216
EXHIBIT A
SCOPE OF SERVICES
SAGIS Viewer Development
The SAGIS Viewer web application is a vital element of the City's Geographic Information
System that currently serves map and property information to all city employees with access to a
computer and network connection. The SAGIS Viewer is now operating using GeoMedia
WebMap version 6.1 and the Scalable Vector Graphic (SVG) map display technology. Recent
and future changes in SVG and the Windows Operating System make it necessary and desirable
to upgrade the SAGIS Viewer and the administrative software that manages it. The next version
of the SAGIS Viewer will utilize the Silverlight plug-in to provide a simpler, richer, and more
powerful viewing experience. The new SAGIS Viewer Manager application will enhance the
management of the SAGIS Viewer.
Oracle Database Support
Redlands Software will provide support for our existing Oracle GIS database to ensure
compatibility with current and future releases of the Intergraph GeoMedia software suite. This
includes developing tools to import new data as delivered by Digital Map Products, any database
schema, user or views related development and full documentation of all tools, scripts,
procedures and schemas.
GIS Strategic Plan Implementation
The Public Works Agency is currently implementing recommendations contained in the updated
Geographic Information System Strategic Plan. Redlands Software will provide application
development services and general technical assistance to implement the recommendations
specified in the updated Strategic Plan.
Geographic Information System Support
In addition to the specific projects mentioned previously, Redlands Software will provide general
technical assistance and programming support for all aspects of the Public Works Agency GIS.
This includes supporting the existing agency GIS applications that were originally created by
Redlands Software and creating new applications as required.
FEESCHEDULE
CONSULTANT HOURLY RATE
GIS Consultant $100.00
Principal GIS Analyst $100.00
GIS Analyst 2 $85.00
GIS Analyst 1 $65.00
GIS Technician $45.00
Clerical $35.00
Direct Charges NA
Indirect Charges or Overhead NA
Materials or Supplies NA
Other NA
9
ACORDa CERTIFICATE OF LIABILITY INSURANCE
1 05/1212009 '
PRODUCER
BBST Insurance Services
of Orange County THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
660 Langsdorf Drive Suite 100
Fullerton, CA 92831
INSURERS AFFORDING COVERAGE
NAIC #
INSURED INSURER A: Colony Insurance Company 39993
Redlands Software, Inc. INSURER a: Travelers Property Casualty Co 25674
2656 Redlands Dr. INSURER C:
Costa Mesa, CA 92627 INSURER D:
INSURER E:
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
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CLAIMS MADE a OCCUR MED EXP M one person S1,000
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GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS -COMPIOP AGO $
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The City of Santa Ana, its officere,employees, agents,volunteers and
(See Attached Descriptions)
CANCELLATION 10 Days for Non-Payment
CERTIFICATE HOLDER
SHOULD ANY OF THE ABOVE DESCRIBED POUCIES BE CANCELLEO BEFORE THE EXPIRATION
City of Santa Ana, Its DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL In DAYS WRITTEN
officers, employees, agents NOTICE TO THE CERTIFICATE HOLLER NAMED TO THE LEFT, BUT FAILURE TO 00 SO SHALL
volunteers & representatives IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR
20 Civic Center Plaza REPRESENTATIVES.
Santa Ana„ CA 92701 AUTHORIZED REPRESEN AATIVE
ACORD 25(2001108) 1 of 3 #S3572307IM3572299 VASCO W ACORV CORPORAr;ON
IMPORTANT
If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement
on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may
require an endorsement. A statement on this certificate does not confer rights to the certificate
holder in lieu of such endorsement(s).
DISCLAIMER
The Certificate of Insurance on the reverse side of this form does not constitute a contract between
the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it
affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon.
ACORD 25S (2007108) 2 of 3 #S35723071M3572299
DESCRIPTIONS (Continued from Page 1)
representatives are named Additional Insureds with regard to Liability and
defense of suits arising from the operations and uses performed by orlon
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representatives are named Addltlonal Insufedswittl regard to.LiabElity Jmnd
defense of suiir; arising from the operations areJi. uses performed by orfon
{.See !lltaohrsd DastripUOns}
,..,..s+-'w, ••+? . v L+I1 n Jar non-ra men!c
SIfO4JLJ[I ANY Oi TN&ABOVE bEJICA76E11 Y'OtJC1tX eE GANCfllrse BEFYMETI? lYPIRAT101Y
City of Sar7ta Ana.. Its Dart n.EJJeoF.rNL+ISSIlINC asuwER wuLRNJSEwvoa TO JaAIL ?i2_ raAYb Y.1tlTTSJY
o1fiG@rs,Cmploy^@e51 aflent5 'NGTGC Td TNC CERTIFpr:pTE JIDLPER. NAJMED Te THE LEt'r,6UT FNLUItE TeCP gO JFJJaL1
YOI unt@ers ?. f@pfp5entali.Y@9 JNP63£ VO [)NLI[;AT14JJ Ow LLWIY.ITY JSF ANY KING U?.SFN TJE IN'SfJREF1 rrs aJ}JSSrrs pR
20CiV IG CJ3: JCef PI.12i2 RF]`REAErYTAT1Y".E$.
Santa.Ana„ CA 92:709 w? ?? L?Jc?'.!?
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ACgRU 25 (30091073 4 of 3. JYS50574231M 5057478 W 1888-2009 AC ORD CORPORATION,. All rig hts rasrrxeei.
TtLd, ACORD namJJ and logo era registarJxi markJ:of ACORD v.?iSGV
lMRORTANT
If this certiTicate haldor is an fADDFT}C7f?RL INSUFi t=C3. ?e policy(ieslmust be cndorsrxl.. A51Grtearrenl
dn: this CerYifiCate does naE coiifcr rightsto the cortificatct holder {rxlicu of sucn nnr,1C7.ra4ornynR{5)?
If SUB12t7G?'I'ION !3, WRIVEf7, suk?e?Gt to 1no terms and condctorrs ui t}rewlur;y, ?Cxarlaon. polucses may
rE?r,?viro art ersdorsement. n staierrlent on this Ct3rtifi?Ca.Re does nc7t?cartfer r5ghtg'to flae cer 3ficata
Mc3lder in lieu ofi surh ondorsement(s2..
13ISCLAIMER
Tnc Certificlcte oflrr_suranca?sdnas nUl aorlStitut9 a contract l:etw?xeit Une..;SSeringxnsurer(b), i+u1F'?car'ized
rciprasc: ntative. or prnducer, and t}se GHrti?Caf¢. holder, nor dose 11 afftrmat3velyer nr3?lyrsli++e}y amend:
exl?rrd or aster the covpragQ: afforded by ilyef.pl7C3es listed thar?eon,
AC4RI7 2b 120?'3J!Oy..} 2 of 3 lR35057423JM5057d1$
DESCR,PT?Of?S (Continued from. Page 1)
balsalf of t3.s natured #nscsred. 30 day noticeof cancellation except for 10
clays for non-payment of prrmivm