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HomeMy WebLinkAboutPACIFIC COAST CABLING - 2009 INSUlU~I^O "" ~ILe .,:~c>.", ,,;i:EC , , ,;,CE EXPIRES 1-0[-2.010 CI FR.\{ ~r: rn\ !~,'C:~ 'E'16"~"13 -{)q A-2009-148 AGREEMENT TO PROVIDE CABLING SERVICES t-:"\ THIS AGREEMENT made and entered into this 8th day of September, 2009 by and between PCC Network Solutions, a Pacific Coast Cabling, Inc. company (hereinafter "Contractor"), and the City of Santa Ana, a charter city and municipal corporation, organized and existing under the Constitution and laws of the State of California (hereinafter "City"). RECITALS A. The City desires to retain a contractor having special skill and knowledge in the field of installation cabling services. B. Contractor represents that Contractor is able and willing to provide such services to the City. C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Contractor shall perform those services as set forth in "City's Request for Proposal: Cabling Services for the City of Santa Ana"" dated June 16, 2009, incorporated by reference, and Contractor's RFP Response, dated July 16,2009, attached hereto as Exhibit A. City may request the immediate removal of any Contractor employee not properly conducting himself/herself or performing unsatisfactory work.. 2. COMPENSATION a. City agrees to pay, and Contractor agrees to accept as total payment for its services, the rates and charges identified in Exhibit A. The total sum which may be expended under this Agreement shall not exceed $95,000.00, per fiscal year, during the term of this Agreement. THE CITY MAKES NO GUARANTEE AS TO THE NUMBER OF TIMES CONTRACTOR'S SERVICES WILL BE REQUESTED OR THE TOTAL AMOUNT WHICH WILL BE EXPENDED FOR SUCH SERVICES. b. City will validate parking in the lot directly south of the City Hall building (20 Civic Center Plaza). Parking fees at any other location shall be the responsibility of Contractor. c. Contractor shall submit monthly invoices with a detailed statement of services performed and the quantity of products/materials provided during the period for which payment is requested. Each invoice shall include 1) the City of Santa Ana Telecommunications Service Request (TSR) number and 2) this Agreement number. d. Payment by City shall be made within thirty (30) days following receipt of proper invoice, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. e. Invoices shall be mailed to: City of Santa Ana Attn: Carl Marek Telecommunications Services (M-77) P.O. Box 1988 Santa Ana, CA 92702-1988 3. TERM This Agreement shall commence on the date first written above and terminate on August 31,2011, unless terminated earlier in accordance with Section 12, below. The Agreement may be renewed for up to two additional one-year periods, on the mutual agreement of the parties. 4. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries, wages, bonuses, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. INSURANCE Prior to undertaking performance of work under this Agreement, Contractor shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Contractor shall maintain commercial general liability insurance which shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Contractor's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1 ,000,000 per occurrence, $2,000,000 in the aggregate. Such insurance shall (a) 2 name the City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary with respect to insurance or self-insurance programs maintained by the City; and (c) contain standard separation of insureds provisions. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 combined single limit. Such insurance shall include coverage for owned, hired and non-owned automobiles. c. Worker's Compensation Insurance. In accordance with the provisions of Section 3300 of the Labor Code, Contractor, if Contractor has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Contractor agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. The following requirements apply to the insurance to be provided by Contractor pursuant to this section: (i) Contractor shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved in form by the City Attorney. (iii) Certificates and policies shall state that the policies shall not be canceled or reduced in coverage or changed in any other material aspect without thirty (30) days prior written notice to the City. e. If Contractor fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not effect Contractor's right to be paid for its time and materials expended prior to notification of termination. Contractor waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. 6. INDEMNIFICATION Contractor shall defend, indemnify and save harmless the City of Santa Ana, its officers, agents and employees from liability for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including health, and claims for property damage, which may arise from the negligent operations of the Contractor or its contractors, subcontractors, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises from services provided pursuant to this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. 3 7. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City. 8. CONFLICT OF INTEREST CLAUSE Contractor covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 9. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by telefacsimile or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 telefacsimile (714) 647-6956 With courtesy copies to: Finance and Management Services Agency Telecommunications Coordinator City of Santa Ana 20 Civic Center Plaza (M-77) P.O. Box 1988 Santa Ana, California 92702 tele[acsimile (714) 647-6722 4 and City Attorney City of Santa Ana 20 Civic Center Plaza (M-29) P.O. Box 1988 Santa Ana, California 92702 telefacsimile (714) 647-6515 To Contractor: PCC Network Solutions 2031 E. Cerritos Avenue, Suite C Anaheim, Calfornia 92806 Telefacsimile 714/563-8080 Attn: Armando Lopez A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by telefacsimile, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 10. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor nor the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 11. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other contractors retained by City. 5 12. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 13. DISCRIMINATION Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 14. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 15. COMPLIANCE WITH GOVERNMENTAL REQUIREMENTS Contractor shall carry out all services pursuant to this Agreement in substantial conformity with all applicable laws, ordinances, statutes, codes, rules, regulations, orders, and decrees of the United States, the State of California, the County of Orange, the City of Santa Ana, and of any other political subdivision, agency, or instrumentality exercising jurisdiction over the City, including all applicable federal, state, and local occupation, safety and health laws, rules, regulations and standards, applicable state and labor standards, prevailing wage requirements, the City zoning and development standards, City permits and approvals, building, plumbing, mechanical and electrical codes, as they map apply, and all other provisions of the City and its Municipal Code (as they may apply), and all applicable disabled and handicapped access requirements. 6 16. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. CITY OF SANTA ANA ATTEST: ~~ DAVID N. REAM City Manager APPROVED AS TO FORM: JOSEPH W. FLETCHER City Attorney By 0i ',,^"'-~:7 Laura Sheedy Assistant City Attorney Tax ID# 7 EXHIBIT A CONTRACTOR'S FEE PROPOSAL 8 c,. " ',_.,,'..;; pee Network Solutions Design. Build. Deliver. July 16, 2009 City of Santa Ana Information Services Division 20 Civic Center Plaza Room 822 Santa Ana CA 92701 Re: RFP Response for Cabling Services for City of Santa Ana To Whom It May Concern: Thank you for allowing pce Network Solutions (a Pacific Coast Cabling, Inc. company) the opportunity to respond to your request to provide and install the communications cabling services for the City of Santa Ana, CA. PCC Network Solutions has read the RFP titled "Cabling Services for City of Santa Ana, CA" in its entirety and will comply to all the specifications. Any exceptions will be located in the Assumptions & Caveats section, where applicable. We recognize the need for a dynamic communications infrastructure that will allow future growth. This letter details some unique qualifications of PCC Network Solutions that would make us an ideal candidate for your project. I feel strongly that there is no other company that has the same resourceS and capabilities needed to become a strong partner to City of Santa Ana. PCC Network Solutions is a California, Arizona, and Texas state licensed, bonded, and additionally insured communications contractor providing network communications solutions for local and wide area network applications since 1985. PCC Network Solutions' corporate office is located in Chatsworth, CA, with additional offices in Anaheim, CA; Tempe, AZ; and Carrollton, TX. We are ideally located to respond quickly to on-site issues and meetings. Our success is due to our high quality of work, attention to detail, customer service and our performance reputation for completing projects on time. PCC Network Solutions provides a strategic and consultative approach to meeting an organization's communications challenges. With services that span the needs of the entire enterprise - from engineering to maintenance, from planning an RFP to instailing an optimum solution - we aim to be your partner for the future. our core solutions 010 infrastructure technologies 010 structured cabling systems 010 technology management solutions 010 networking 010 maintenance and repair 010 com ponents 010 education PCC Network Solutions offers the following services either directly or in partnership with trusted associates. When partnering, a dedicated PCC Network Solutions project manager will be assigned. 010 design and engineering consultation 010 network integration 010 phone and intercom systems 010 systems integration 010 voice and data network relocations 010 electrical services, generators and ups 010 duct banks and substructures 010 outside plant cable construction 010 security, surveillance and access control systems 010 sound and public address systems 010 video conferencing systems 010 data centers and equipment rooms 010 tenant improvement, modular furniture and access flooring rX~..B'1 ,-",11 .! Pi 2031 East Cerritos Avenue. #78, Anaheim, CA 92806 I Toll Free 800.313.1911 I Phone 714.563.8070 I Fax 818.563.8080 I www.pccinc.com . We are proud to bring our clients certified, best-of-breed products from our partners: ADC, CommScope Systimax/Uniprise, Belden, Berk-Tek, Cisco, Corning Cabie Systems, Ortronics, and Panduit. Our clients include Children's Hospital, County of Riverside, Glendale Adventist, Genzyme, Northrop Grumman, Boeing, 20th Century Fox, Warner Brothers, Disney and Sempra Energy to name just a few. organization And although PCC Network Solutions boasts an impressive list of household name clients, from Fortune 50 to start-ups we never grow lackadaisical in our approach to client service. All of our clients _ regardless of size - receive the same quality service that has made our clients successful for over 23 years. We have a large group of BICSI trained and registered technicians and RCDDs to assign to your project. We always assign only the highest skilled systems engineers, project managers, foreman, and technicians to each project. How can we do that? We only hire the best. With over 100 full-time technicians in the field daily, we have a large group of certified technicians to choose from. We are not a siow-moving behemoth: we are quick to respond, flexible and responsive - at all times, for all clients. the service triangle A project manager and a foreman will be assigned to City of Santa Ana for the duration of the project. This "service triangle," composed of the client, the project manager and the foreman, allows PCC Network Soiutions to provide an optimum level of communication for project success. The project manager is the liaison between the client and our corporate staff. Our project manager will attend construction meetings, work with the general contractor and overall project coordination. The project manager will interface constantiy with the foreman to guarantee proper material and deliveries and manpower requirements. Our project manager is on-site 100% of the time, directing all on-site activities. Both of these team members are available via pagers and cell phones at all times. It is this level of management that makes pee Network Solutions the most favorable choice for this project. vendor certifications As a certified Systimax installer we have trained and certified technicians availabie to complete this project. We have included current certification documentation. services beyond the project/ maintenance Once your communication system is complete, pce Network Solutions wouid like to manage another challenge for you: maintenance of the new system. pee Network Soiutions offers extended maintenance services, including moves-adds-changes, repairs, even testing and measurement of your network. By using pee Network Solutions on a daily basis to provide these services, your key personnel can focus on what they do best and you can rest assured that your organization is compiying with warranties, specifications and standards. Once again, thank you for the opportunity to respond to your RFP. If you have any questions please do not hesitate to contact me at (714) 563.8077 or via e-mail toalopeztCiloccinc.com. Z2;incer , - :? rmando 'Eii?e'i Sales Executive . . I , , I I \ I i \, I ! t , I I APPENDIX A - Proposal Response Form (Fill in this form or submit a separate response which addresses each item.) Proposal for Qualified Vendors to Provide Cabling Services to the City of Santa Ana Name of Proposing Firm: PCC Network Solutions a Pacific Coast Cabling, Inc. Company Vendor's Principal Location: 9340 Eton Avenue Chatsworth CA 91311 Anaheim, CA Vendor's Location that will service the City: Contact Name for Proposal: Armando Lopez Phone Number: 714.563.8077 office 714.412.8077 cell 714.563.8080 Fax Number: em ail address alopez@pccinc.com Please submit answers to the following questions (Note: Proposer may attach additional pages as needed to complete responses.) 1. Short summary description of organization, ownership, and services provided by your firm. PCC Network Solutions is a California Corporation. privatelv owned and operated for 24 years. Business to Business telecommunications infrastructure. Desian. Proiect Manaaement. Installation and Maintenance for voice. data. video. copper. fiber optic and wireless. 2. Are you currently registered with any Avaya as a value-added reseller (VAR)? o No i:8J Yes If 50, how long your company has been registered as such? [ref: section 2.1.1.1] 10 years 3. Is your company currently registered as a certified installer of Ayaya Systimax cabling systems? o No i:8J Yes If so, how long has your company been certified? [ref: section 2.1.1.2] 10 years Page 15 of 36 APPENDIX A (Continued) Proposal Response Form 8. What permits, licenses and professional credentials does your company possess to supply the products and perform the services as specified in this RFP? [ret. section 2.1.1.5] CA C7 contractors license - 534115. 5 BICSI RCDD's. 1 BICSI aSP. 1 BICSllnstructDr. 25 BICSI Technicians. 5 BICSllnstallers,15 Svstimax Installers 9. How do you ensure that your personnel conduct themselves in a professional manner when on a customer's job site? [ref: section 2.1.1.6] Traininq and oversite of company code of conduct and best practices. PCC on-site staff receives a Field Services Handbook includinq all required operational and safetv procedures. On-site meetinqs are conducted reqularlv with the assiqned PM and PCC VP of Operations. Documents are available upon request. 10. Does your company have certified Avaya Systimax installers on staff? [re!: section 2.1.1.7] o No ~ Yes If so, how many? 15 Are they readily available to perform the services outlined in this RFP for the City? o No ~ Yes Do they have the knowledge, including ANSI/EIAlTIA standards and guidelines, and skills to perform the services outlined in this RFP? 0 No [gI Yes 11. Will any non-Avaya Systimax certified installers always work under the direct supervision of an Avaya Systimax certified lead installer and always be thoroughly qualified in general Avaya Systimax installation practices? [ref: section 2.1.1.6] 0 No ~ Yes 12. What training or certification programs do you require for your cable installers? BICSI Technician. Installer I. Installer II: Svstimax Installer: Company Best Practices. Professional Code of Conduct: Safety: CPR: First Air: Confined Space Entrv: Lock-outfTaq-out: Aerial Lift-Fall Protection: Power Activated Tools: Fire stoppinq 13. Is your company a BICSI member? Yes 14. Does your company have a Registered Communications Distribution Designer (RCDD) available upon request to assist the City in design and engineering of the City's cabling infrastructure? [ref: section 2.1.1.9] 0 No ~ Yes If so, how many? 5 Are they company employee/s? 0 No ~ Yes Are they Contractors or other non-empioyee relationship? [gI No 0 Yes Are they readily available to perform the services outlined in this RFP? Yes 15. Will you provide the City with a single contact person? 0 No ~ Yes If so, is this contact person a Registered Communications Distribution Designer (RCDD)? o No ~ Yes Page 18 of 36 J j. Will the single contact person also be the person who will provide the City with Cabling Services Proposals? CJ No [8:1. Yes . Page 19 of 36 APPENDIX A (Continued) Proposal Response Fonn 16. Will there be a backup contact person to provide Cabling Services Proposals to the City? o No 0 Yes If so, will the backup person be a Registered Communications Distribution Designer (RCDD)? 0 No 0 Yes 17. How long wil.l it take to provide the City with a Cabling Services Proposal after a request has been made by the Telecommunications Coordinator or his/her delegated representative? DeDendina upon the ur"enc.. size and com lexit a res onse could be immediate. a response is 48 hours 19. What is your response time if called for service by the City for cable repair calls? For emergency cabling repair calls? Standard as shown. but will accommodate the Cit 's hours. Non-emer enc 0-48 hours Emeraencv 0 - 2 hours. 20. Has your finm had a contract tenminated for cause within the last 3 years? If so, please explain the circumstances. No. 21. Has either a customer or a supplier sued your firm in the last 3 years? If so, please explain the circumstances. No. 22. Do you have comprehensive liability insurance as specified in Section 11 of Appendix C - Draft Agreement? o No 0 Yes 23. Do you have worker's compensation insurance as specified in Section 11 of Appendix C - Draft Agreement? o No 0 Yes 24. What are your hourly labor rates for Time and Material work? See #25. Page 20 of 36 APPENDIX A (Continued) Proposal RElSponse Form 25. Do you charge different hourly rates for labor depending on qualifications needed for cabling services? If so, please list all rates by employee title. Yes. Foreman Lead Technician - Technician $59.66 $48.19 $36.72 26. Does your company have a minimum charge on a job? No. 27. Does your company charge for travel time? No. 28. What is your mark-up percentage on materials? 10% 29. Please list what your company would charge for the sample materials listed below: Lucent 4 pair Non-plenum Category 5e UTP cable (price per foot) Lucent 4 pair Plenum Category 5e UTP cable (price per foot) Lucent 1100CAT5 24 Port Patch Panel (Category 5e) Lucent 11 OPA2300FT 110-type panel system Lucent M14A Modular Faceplate Chatsworth standard equipment rack model #55053-503 $ .14 $ .27 $ 142.67 $ 68.89 $ 1.47 $ 130.31 30. In order to obtain a general guideline of pricing for products and services rendered, below are two sample jobs that need to be quoted. Any details not provided shall be clarified using the standards and practices outlined in the RFP document above, or by contacting Carl Marek, Telecommunications Coordinator, at the number listed in the RFP. Please provide a quote for the following sample jobs: Page 21 of 36 APPENDIX A (Continued) Proposal Response Form Sample Job #1: Scope of Work: Provide and install (4) Category 5e cables, at 200 feet each, to the same location in an air return ceiling area. Two cables will be terminated into a contractor- provided 24-port patch panel on one-side and 8P8C-type Category 5e modules on the station side; the other two cables will be terminated into a contractor-provided 300FT 110- block assembly and again 8P8C-type Category 5e modules on the station side. Assume a clear path in the ceiling to the patch panel and the station side, utilizing Erico J-hooks in the ceiling for cable pathway support. On the station side, assume there is flex conduit running from a single gang outlet box to the top of the wall, in a stub-out fashion. 1) Provide a breakdown of hours to be billed. Place Cable 3.92 Terminate station 1.14 Terminate closet .33 Test .40 Total Hours 5.80 2) Provide a breakdown of cost of materials. See attached oricina sheet. 3) Provide details and amounts of any and all other charges that would be billed to the City. See attached oricina sheet. 4) Provide approximation of elapsed time to complete work, beginning from authorization to final acceptance. 72 hours Page 22 of 36 -'J I ,I i I L APPENDIX A (Concluded) Proposal Response Fonn Sample Job #2: Scope of Work: Contractor shall provide and install one (12/6)-multi-mode I single mode, fiber optic cable running from the basement Equipment Room ERB.2 to the 8th floor Telecommunications Closet TC8.1. Fiber optic cable will terminate in ERB.2 onto an appropriately configured Lucent LGX Fiber Optic Distribution System, using an LST1 U- 072/7 shelf with ST-type connectors. In TC8.1, fiber optic cable should terminate onto an appropriately configured Lucent Sliding Combination Shelf, using a 600B2 One-Unit High type shelf with ST-type connectors. Rack space required exists at both termination points. One, empty 4-inch conduit exists between ERB.2 and TCB.1 (the Basement Telecommunications Closet that is vertically stacked with the rest of the floors including our destination closet, TC8.1). Contractor shall provide and install (4) one inch, non- plenum, corrugated innerduct from ERB.2 to TCB.1 via existing 4-inch conduit noted above which is 150 ft in length. At exit point of conduit, transition (1) of (4) installed innerduct to (1) one inch, riser-rated, corrugated innerduct, which will traverse from the basement, stacked Telecommunications Closet, TCB.1, up to TC8.1. Contractor shall provide (1) 4-inch core hole between TCB.1 and TC1.1. Building Facilities Management has determined that floor is clear of obstruction for 4-inch core. Core hole shall be sleeved, and fire stopped per local, state, and industry standard codes. 1) Provide a breakdown of hours to be billed. Place Cable 16.89 Terminate station 3.90 Terminate closet 3.90 Test 1.80 Total Hours 26.49 2) Provide a breakdown of cost of materials. See attached Dricino sheet. 3) Provide details and amounts of any and all other charges that would be billed to the City. See attached oricino sheet. 4) Provide approximation of elapsed time to complete work, beginning from authorization to final acceptance. Five (5) to Ten (10) davs Page 23 of 36 ~ G.GC;;'<\1l"'.;. r f .-.,~ ~..j;"""""~ pee Network Solutions Des;gn. 6uild. Deliver. To: City of Santa Ana 20 Civic Center Plaza Santa Ana, CA 92702 E071009JCP-0600 Cabling Services 09 Sample 1 7/15/2009 '';:: rom: 9340 Eton Avenue, Chatsworth, CA 91311 Toll free 800.313.1911 Phone 818.407.1911 Fax 818.407.1913 www.occinc.com Duration: 30 Days Terms: OAC FOB: Chatsworth CA , I Sample #1 ~ Qty I'('('I'IN uescnptlon I Material lotal I I Unlt 400.00 2061-BL SYS Cat5e 4/24 2061 BLUE box Plenum DATA $0.25 $98.30 I 400.00 2061-WH SYS Cat5e 4/24 2061 WHITE box Plenum VOICE $0.25 $98.30 2.00 MPS100E-318 SYS 110 8W C5E T568NB Jack Blue 108232778 $5.05 $10.10 II 2.00 MPS100E-262 SYS 110 8W C5E T568AIB Jack White 10823274 $5.05 $10.10 L 1.00 M14L-262 SYS 4-port faceplate white w~abels 108168543 $1.32 $1.32 1.00 1100CA T5E-24 SYS CAT5E 24-port patch panel 108208919 $128.40 $128.40 1.00 110PA2300FT SYS 110-300pair Patch Panel Terminal Block 107 $147.00 $147.00 16.00 TAG5L-l05 Adhesive Cable Labels $0.04 $0.64 8.00 TC-20 Black Letters-White Tape-12mm (2 inch Label) $0.07 $0.56 4.00 Labor Only Level III Cate90ry 5E or Cat6 Test (Per Circuit) $0.00 $0.00 10.00 283367 Hilti 6' 12 AWG Ceiling Wire w/Pin, Washer, and I $0.42 $4.18 10.00 HEA STFCOC Tomarco 3-112" CLIP ON CRADLE $2.11 $21.10 10.00 POW 50630 Tomarco .27 Ca. Short Shot, heavy pwr Red (Ead $0.10 $0.98 Misc. Items $0.00 $0.00 0.00 600GYBRTAPE Dottie 3/4" Black Electrical Tape $0.78 $0.00 0.00 650C Pull String-Exxon Poly 210 lb. (6500' bx) $29.20 $0.00 0.00 174060 Velcro 5/8" OneWrap Plenum (25 Yards) $16.48 $0.00 Material Tax Labor Expenses $520.98 $45.59 $336.56 Total Job Cost $903.13 By: Julio Pelleeer ~*~::". . 4~in: , .. '. . i~' ;'0 " ~PCC Network Solutions , ,.,," Design. Build. Deliver. "~ fii." --' ~ ~'-'To:' .", City of Santa Ana 20 Civic Center Plaza Santa Ana, CA 92702 E071 D09JCP-OBOO Cabling Services 09 Sample 2 Orange County Office 7/1512009 2031 East Cerritos Avenue Suite #7B, Anaheim, CA 92806 Toll free 800.313.1911 Phone 714.563.8070 Fax 714.563.80BO www.Dccinc.com 9340 Eton Avenue, Chatsworth, CA 91311 Toll free 800.313.1911 Phone 818.407.1911 Fax 818.407.1913 www.Dccinc.com City of Santa Ana Sample #2 Duration: 30 Days Terms: OAC FOB: Chatsworth CA ~,,~I Qty 150.00 600.00 1.00 1.00 6.00 1.00 12.00 18.00 1.00 1.00 6.00 1.00 12.00 18.00 18.00 1.00 0.15 0.50 6.00 18.00 2.00 1.00 1.00 2.00 2.00 2.00 2.00 1.00 1.00 I'LL PIN LGCC-D6/12D-S/LRX Carlon DF4X1 C 1DDOG2-4U-IP-FX 1 DDO-12ST-SPLX-SM 700011067 1000-12ST-SPLX-MM 760070656 D-182720-ea 600G2-1 U-IP-FX 1000-12ST-SPLX-SM 700011067 1000-12ST-SPLX-MM 760070656 D-182720-ea Labor Only 600GYBRTAPE 650C 174060 VFOM-175Y TC-20 TAG5L-105 T5010C2 Labor Only 4-EMT 306644 8350 EMT 400 30993B 314721 Uescnptlon Systimax Hybrid 6SM/12MM 62.5um Riser Fiber 107876336 INNERDUCT RISER 1 "Dmtr CORRUGATED WITH PULL TAPE ORANGE Sys G2 4U Fixed panel shelf accepts 12 adaoters 760050872 SYS G2 12X SM Simplex ST Adapters 760027722 SYS EZ-ST SM connector P3020A-Z-125 SYS G2 12X MM Simplex ST Adapters 760021832 SYS Qwik ST~BTW MM connector OptiSPEED EACH SYS SC/ST EZ consumables(Each) for SM Conn Systimax G2 1 U Fixed panel shelf accepts 3 panels SYS G2 12X SM Simplex ST Adapters 760027722 SYS EZ-ST SM connector P3020A-Z-125 SYS G2 12X MM Simplex ST Adapters 760021832 SYS Qwik ST-BTW MM connector OptiSPEED EACH SYS SC/ST EZ consumables(Each) for SM Conn LSPM (One Way/Dual Wavelengths per Strand) Dottie 3/4" Black Electrical Tape Pull String-Exxon Poly 210 lb. (6500' bx) Velcro 5/8" OneWrap Plenum (25 Yards) PCC FO Warning Labels Yellow (each) Black Letters-White Tape-12mm (2 inch Label) Adhesive Cable Labels Tyton 11" Tie Wrap Black (Pk100) Core (1) 4" Core hole between TCB.1 and TC1.1 Conduit-10'x4" EMT ($41.29 A STICK of 10'FT) Conduit-4" EMT Strap/Split for Unistrut,Hilti Conduit-4" Two Hole Pipe Strap, Regal Arlington 4" Edge Protector Hilti Unistrut Brace l' x 1 5/8 x 1 5/8 Deep w/Holes Hilti-CP618 Firestop Putty Stick Material Tax Labor Expenses Total Job Cost Mate~al lotal um $1.77 $265.50 $0.63 $378.00 $271.50 $271.50 $110.45 $110.45 $5.99 $35.94 $52.86 $52.86 $10.71 $128.52 $2.16 $38.88 $97.22 $97.22 $110.45 $110.45 $5.99 $35.94 $52.86 $52.86 $10.71 $128.52 $2.16 $38.88 $0.00 $0.00 $0.78 $0.78 $29.20 $4.38 $16.48 $8.24 $0.65 $3.92 $0.07 $1.26 $0.04 $0.08 $4.00 $4.00 $0.00 $0.00 $4.13 $8.26 $1.70 $3.40 $2.10 $4.19 $3.27 $6.54 $1.02 $1.02 $19.18 $19.18 $1,810.77 $158.44 $1,808.13 $3,777.34 By Julio Pellecer Request for Proposal Cabling Services for City Of Santa Ana California issued: June 16, 2009 deadline: 4 p.m. July 16, 2009 Key Request For Proposal Dates issue date: June 16, 2009 Proposal Due Date: ~ UIy ~ 6, 2009 by 4 p.m. Selection Notification: August, 2009 Submission to City Council September, 2009 Page 2 of 34 Table of Contents 1. GENERAL BACKGROUND AND SCOPE OF SERVICES ............................................ ...............4 1.1 DEFINITIONS .................................................................................................................. ..............4 1.2 OVERVIEW OF EXISTING INFRASTRUCTURE ........................................................... ..............4 1.3 OBJECTIVE ..................................................................................................................... ..............5 1.4 SERVICES BEING SOUGHT .......................................................................................... ..............5 2. QUALIFICATIONS .................................................................................................... ............5 2.1 MINIMUM VENDOR QUALIFICATIONS ......................................................................... ..............5 2.2 SUBMITTALS .................................................................................................................. ..............6 3. SERVICE-RELATED TERMS AND CONDITIONS .................................................... ............6 3.1 WORK DOCUMENTATION ............................................................................................ ..............6 3.2 QUALITY ASSURANCE .................................................................................................. ..............7 3.3 PRICE ESCALATION ! DE-ESCALATION ...................................................................... ..............8 3.4 UPGRADED AND NEW TECHNOLOGIESlTECHNOLOGY ADVANCEMENTS ........... ..............9 4. GENERAL TERMS AND CONDITIONS .................................................................... ............9 4.1 AGREEMENT .................................................................................................................. ..............9 4.2 INSURANCE REQUIREMENTS ..................................................................................... ..............9 4.4 PROOF OF AUTHORITY ................................................................................................ ..............9 4.5 TAXES ............................................................................................................................. ..............9 4.6 WITHDRAWAL OF PROPOSAL ..................................................................................... ..............9 4.7 ERRORS AND OMMISIONS ........................................................................................... ..............9 4.8 RESERVED RIGHT ......................................................................................................... ............10 5. CONTENTS OF AND INSTRUCTIONS TO PROPOSERS ....................................... ..........10 6. EVALUATION PROCEDURE .................................................................................... ..........11 6.1 REVIEW OF REQUESTED SUBMISSION ITEMS ......................................................... ............11 6.2 EVALUATION .................................................................................................................. ............12 6.3 INTERVIEW .................................................................................................................... ............12 6.4 RECOMMENDATION FOR AGREEMENT ..................................................................... ............12 7. AWARD OF AGREEMENT ....................................................................................... ..........13 8. ORDER PROCEDURES ........................................................................................... ..........13 APPENDICES APPENDIX A Proposal Response Form .................................................................................. ...........16 APPENDIX B Cabling Services Proposal Form ....................................................................... ...........23 APPENDIXC Draft Agreement ................................................................................................ ...........25 APPENDIX D Sample Insurance Forms .................................................................................. ...........32 APPENDIX E Technical Standards and Operating Procedures For Cabling Services ............ ...........35 Page 3 of 34 1. GENERAL BACKGROUND AND SCOPE OF SERVICES 1.1 DEFINITIONS The following words as used in this Request for Proposal (RFP) shall be understood to refer respectively to: Word in RFP Definition "Acceptance" Acceptance is the event in which the City Telecommunications Coordinator accepts and approves the Contractor's services and products as being complete and operating according to engineering and design plans and manufacturer's specifications with labeling and clean-up completed and signed building permits and test records submitted to the City's Telecommunications Coordinator or his/her delegated re resentative. "Cit " The Cit of Santa Ana, California. "Contractor" Means the same and is used interchan eabl with the term "Vendor." "De artment" The several de artments and a encies therein. Telecom The City Telecom Coordinator responsible for the installation and Coordinator maintenance of the Avaya Systimax Structured Cabling System media and athwa s. "Vendor" The agreement is made by said City with the agent or legal representative who may be appointed to represent such person, firm or corporation in the si nin and erformance of said a reement. "Pro oser" The erson, firm or cor oration res ondin to this RFP. 1.2 OVERVIEW OF EXISTING INFRASTRUCTURE The City's existing cabling infrastructure consists of the following: • Numerous optical fiber links (multimode, singlemode, and LazrSPEED) within City Hall and between City Hall and the Central Library. • Category 5e (powersum) and category 6 (gigaspeed) copper cables in horizontal and backbone applications. • The City owns and supports the cable plant at 31 service locations citywide consisting of approximately 8,000 cable drops. • Telephone equipment at the 31 service locations consists of a combination of NEC PBX and key systems. • Atypical voice/data information outlet consists of (1 ), one-gang, Avaya (4) port faceplate (white), two Avaya Category 5e Systimax Certified data cables (blue) and two Avaya Category 5e Systimax Certified voice cables (white) for the support of voice/data applications. • Principal buildings in the City's network include: eight floor City Hall with Walker Duct System; 457 bed Santa Ana Jail; four floor Police Headquarters complex consisting of over 550,000 sq.ft. • Ethernet (10Mbps/100Mbps) backbone in City Hall connecting City Hall LANs and computer operating in the Central Computer Center. • Numerous remote connections (infrared lasers, point to point leased lines, and dial-up) to multiple locations throughout the City ranging in bandwidth from T-1 to 56Kbps. Page 4 of 34 The City's cable infrastructure is approximately 90%Avaya Systimax and is covered by the Avaya Systimax 20-year guarantee. The City has adopted the ANSI/EIA/TIA, and NEC standards, as well as BICSI design and installation methods for all materials, installation, testing, configuration and documentation of the City Telecommunications Infrastructure. These guidelines are based upon widely used industry standards such as, but not limited to, EIA/TIA 568, 569, 570, 606A, 607, including all TSB's, and the NEC codes related to Telecommunications Infrastructures. This would include any new or updated standards adopted by the ANSI/EIA/TIA, and new or updated NEC code, as well as any updated or new BICSI design and installation practices. 1.3 OBJECTIVE The City of Santa Ana is seeking a qualified vendor to provide the City with cabling services in support of internal telephone and data services. Maintaining the existing standard for cabling and preserving the City's investment in cabling infrastructure is essential. 1.4 SERVICES BEING SOUGHT 1.4.1 A summary of the expected services required is as follows: • Services to be provided by a Avaya Value Added Reseller (VAR) • Providing all required hardware and build out of telecommunications spaces and outlet termination facilities. • Provision and placement, termination, labeling and testing of all low voltage cable media. • Providing optical fiber cabling and associated components. • Providing telecommunications connectivity for all miscellaneous services (elevator telephones, coaxial cabling, TDD equipment, etc.). • Providing blue line and electronic media as-built documentation of cable plant facilities. • Providing backbone connectivity. Work may include pathway surveys, cable tray installations, coring, backboards, and conduits. • Providing printed cable plant media test result documentation. • Provision and installation of all fire-stopping material as required to maintain fire rating of penetrated construction material or conduit pathways. • Cleaning, patching, repairing, and touch-up painting as required. • BICSI CERTIFIED APPRENTICES, INSTALLERS, AND TECHNICIANS ARE PREFERRED. Proposers are encouraged in their proposals to describe the availability of such work staff to perform services for the City. 2. QUALIFICATIONS 2.1 MINIMUM VENDOR QUALIFICATIONS 2.1.1 To qualify to be the selected Vendor and to be retained as the Vendor for cabling services to the City: 2.1.1.1 The Vendor must be and retain active status as an Avaya Value Added Reseller (VAR). Page 5 of 34 2.1.1.2 The Vendor must be certified to install SYSTIMAX telecommunications cable and to provide warranty-service response. 2.1.1.3 The Vendor must have at least one current customer of similar size and complexity and with similar equipment as that of the City. (Refer to Section 1.2) 2.1.1.4 The Vendor must have five years of experience, within the last five years, in providing telecommunications cable services as sought by the City. (Refer to Section 1.4) 2.1.1.5 The Vendor must possess all permits, licenses and professional credentials necessary to supply the products and perform services as specified in this RFP. 2.1.1.6 Vendor's personnel must conduct themselves in a professional manner when on City premises. This includes adhering to no-smoking ordinances, the drug-free work place policy, not using alcoholic beverages and treating City customers, employees and others courteously. 2.1.1.7 A lead specialist installer, with a thorough understanding of the ANSI/EIA/TIA standards and guidelines, must carry out the voice and data system installation work outlined in this RFP. This installer also must be currently certified in the Avaya Systimax product line. 2.1.1.8 Non-Avaya Systimax certified installers may only work on City projects under the direct supervision of an Avaya Systimax certified lead installer (as noted in section 2.1.1.7) and only so long as they are thoroughly qualified in general Avaya Systimax installation practices. 2.1.1.9 The Vendor will be required to have a BICSI Registered Communications Distribution Designer (RCDD) available upon request to assist the City in design and engineering of the City's cabling infrastructure. 2.2 SUBMITTALS Prior to finalizing an agreement with the selected Proposer, they must submit proof of active status as an Avaya Value Added Reseller (VAR) and that they are certified to install cabling systems per all Avaya SYSTIMAX warranty program requirements. 3. SERVICE-RELATED TERMS AND CONDITIONS 3.1 WORK DOCUMENTATION 3.1.1 Upon request by the Telecommunications Coordinator, the Vendor must be prepared to submit, following completion of a project, in electronic and paper form the following items: Page 6 of 34 3.1.1.1 General floor plans, including pathway routing of horizontal cabling, locations of Information Outlets and their labels, locations of pull boxes and their label designations. 3.1.1.2 Backbone diagrams, including point of origin and destination, details regarding backbone cable types, and their label designations. 3.1.1.3 Telecommunications Closet, computer room, and telephone room floor plans, including cabling routing within a particular room, and termination points. 3.1.1.4 An elevation detail of cable termination layouts for backboards, racks, or frames, including equipment types, block/panel types, and their label designations. 3.2 QUALITY ASSURANCE 3.2.1 The Vendor will be required to comply with and apply whichever is most stringent, the currently applicable sections of national, state, and local codes, laws, ordinances, rules, and regulations of authorities having jurisdiction, including but not limited to: 3.2.1.1 American Disability Act (ADA). 3.2.1.2 City, County, and State Electrical Codes, and applicable portions of City, State, and local Building Codes. 3.2.1.3 Federal Communications Commission (FCC). 3.2.1.4 National Electric Code (NEC). 3.2.1.5 National Fire Protection Association (NFPA). 3.2.1.6 Occupational Safety and Health Administration (OSHA). 3.2.1.7 Serving utility company. 3.2.1.8 South Coast Air Quality Management District (SCAQMD). 3.2.1.9 State of California Code of Regulations (CCR). 3.2.1.10 Orange County and the local Fire Department. 3.2.1.11 City of Santa Ana Telecommunications Standards (set forth by the Telecommunications Coordinator). 3.2.2 The Vendor will be required to comply with current editions of applicable standards including those published by, but not limited to, the following standards organizations: Page 7 of 34 3.2.2.1 American National Standards Institute (ANSI). 3.2.2.2 American Society for Testing and Materials (ASTM). 3.2.2.3 EIA/TIA, and all associated TSB's. 3.2.2.4 International Organization for Standardization (ISO). 3.2.2.5 International Telegraph and Telephone Consultative Committee (CCITT). 3.2.2.6 Institute of Electrical and Electronics Engineers (IEEE). 3.2.2.7 Insulated Cable Engineers Association (ICEA). 3.2.2.8 National Bureau of Standards (NBS). 3.2.2.9 National Electrical Manufacturers Association (NEMA). 3.2.2.10 Underwriters' Laboratories, Inc. (UL), or an approved equivalent Nationally Recognized Testing Laboratory (NRTL). 3.2.2.11 Avaya Systimax (SCS) Certified Installer and Installation Specification requirements. 3.2.2 The Vendor must possess the ability to validate the Avaya Systimax Warranty. 3.2.3 All cabling work must be performed in accordance with the City's standards as determined by the Telecommunications Coordinator and Appendix E "Technical Standards and Operating Procedures for Cabling Services". 3.2.4 All cabling work must be installed in accordance with the Avaya Systimax Structured Cabling System Performance Specifications Document, which supports a 20-year Link Performance Warranty. 3.2.5 The Vendor performing work under this RFP will certify that each installation is standards compliant. 3.3 PRICE ESCALATION / DE-ESCALATION 3.3.1 The Vendor may request an increase/decrease in their hourly rates prior to any renewal period. The price increase/decrease shall be the same price increase/decrease as that contained in the latest Consumer Price Index for Urban Wage Earners and Clerical Workers (CPI-W). Any increase/decrease will be subject to City approval. 3.3.2 Prices may be renegotiated to adjust for manufacturer's changes in materials costs. Page 8 of 34 3.4 UPGRADED AND NEW TECHNOLOGIES !TECHNOLOGY ADVANCEMENTS The City recognizes the rapid evolution in hardware technology. It is the intent of the City to change or upgrade its cabling standard as the Systimax standards change. It is expected that the Vendor will propose and provide enhanced cable and products with associated price changes as the new technologies are adopted. Upon mutual agreement of both parties the new cable products shall be incorporated into the agreement when the City adopts updated Systimax standards and as new products and technologies become available. 4. GENERAL TERMS AND CONDITIONS 4.1 AGREEMENT Prior to the performance by the Vendor of any work hereunder, the City and the Vendor shall enter into a written agreement, a draft of which is attached as Appendix C. Ih~lll~]dIG1-1~1 Proposers responding to the RFP are strongly advised to review all the terms and conditions contained in the draft agreement. 4.2 INSURANCE REQUIREMENTS Proof of insurance is not required to be submitted with the proposal, but will be required prior to the City's award of the agreement. Ill~tla~]:aI_1-1u Proposers should carefully consider the City insurance requirements and the related documentation included in the Draft Agreement [see Appendix C]. ~ ' ' Proposals should be based on full and complete compliance with all parts and directions relating to these insurance requirements. 4.3 PROOF OF AUTHORITY If the Proposer is a corporation, formal proof of the authority of the officer signing the Proposer's proposal to bind the corporation must be submitted and will be required prior to the City's award of the agreement. A copy of the corporate resolution or minutes can be adequate proof. A simple letter is not sufficient. 4.4 TAXES Prices proposed shall include all applicable federal, state, local and other taxes -all items separately. 4.5 WITHDRAWAL OF PROPOSAL Any requests to withdraw a proposal must be submitted in writing. 4.6 ERRORS AND OMMISIONS Proposer shall not be allowed to take advantage of any errors in or omissions in the Request Page 9 of 34 for Proposal. Full instructions will be given if such error or omission is discovered and timely called to the attention of the City. 4.7 RESERVED RIGHT The City reserves the right to reject any and all proposals and any item or items therein, and to waive any non-conformity of proposals with the RFP, whether of a technical or substantive nature, as the interest of the City may require. 5. CONTENTS OF AND INSTRUCTIONS TO PROPOSERS 5.1 To assess qualifications in providing cable services, as specified in Sections 1, 2, and 3 above, and to determine the strength and stability of the firm, every Proposer is required to complete and submit the Proposal Response Form (Appendix A) or a separate submission with a response to each item included in the "Proposal Response Form." 5.2 Proposals shall be prepared and submitted in accordance with the requirements set forth in the RFP. 5.3 The Proposer is to submit their proposal in a sealed package bearing the firm's name and address and clearly marked as follows: Proposal for Qualified Vendors to Provide Cabling Services to the City of Santa Ana 5.a ' • ' ~ Proposals must be submitted and time-stamped received by the Information Services Division on or before: July 16, 2009 at 4:00 p.m. walked City of Santa Ana Information Services Division (If mailed) City of Santa Ana Information Services Division M-12 20 Civic Center Plaza 20 Civic Center Plaza Room B22 jin the basement of Crty Hall] P.O. Box 1988 Santa Ana, CA 92701 Santa Ana, CA 92702 5.5 IhUll~]:i~_1-~~ Facsimile transmission (FAX) or electronic mail (EMAIL) copies are rlOt acceptable. 5.6 Requests for information or questions regarding this RFP or the process may be directed to: Carl Marek Page 10 of 34 Telecommunications Coordinator Information Services Division 714.647.6957 voice 714.647.6722 fax cmarek@santa-ana. org 5.7 Questions regarding this Request for Proposal should be directed only to the person designated above. 5.8 Do not contact any other city employee or official regarding this RFP. 5.9 Mailing address for questions: City of Santa Ana Telecommunications Coordinator 20 Civic Center Plaza, M-77 P.O. Box 1988 Santa Ana, CA 92702-1988 6. EVALUATION PROCEDURE The City's evaluation of proposals will consist of two-phases: 1) a review of requested submission items; and 2) a review of the substantive content of proposals. 6.1 REVIEW OF REQUESTED SUBMISSION ITEMS Proposals will be reviewed for completeness. Proposals with missing items may not be considered. Proposer's submission: 6.1.1. Must contain a completed "Proposal Response Form" (Appendix A) or a separate submission with a response to each item included in the "Proposal Response Form." 6.1.2. Should include (where applicable) Proof of authority to bind the corporation as defined in section 4.3. 6.1.3. Include the required proposal with all submission requirements in a sealed package (section 5.3). 6.1.4. Must have been delivered to the correct place prior to the specified closing date and time (section 5.4) 6.2 EVALUATION Selection shall be based upon a competitive selection process and not limited to price alone. Proposers must satisfy the City of their ability to perform the services required. In the judgment of the City, any proposal that does not provide adequate evidence that the Proposer has the capabilities to perform the services sought by the City (see Section 1.4) or does not show that it meets the minimum Vendor qualifications (see Section 2.1) will not be further considered. Page 11 of 34 It is not the City's intention to exclude very high bids or to automatically award an agreement to the Proposer of the lowest price for services. The City seeks to get the best balance of service value and price. Based on the information provided in their RFP response, each of the Proposers will be evaluated by a City selection team and will be assigned a point score for each of five evaluation criteria. While evaluation is subjective by its nature, the City selection team will judge each proposal on its merit in only the evaluation criteria areas. The weighted evaluation criteria include: Criteria Max Points Qualifications that exceed the minimum 20 References basis is ualit 20 Abilit to rovide service re uired 20 Quality Control Methods and Practices 20 Cost 20 Total 100 6.3 INTERVIEW An interview may be required for clarification purposes if so determined by the evaluation team. However, only top rated Proposers will be asked to participate in the interview process. 6.4 RECOMMENDATION FOR AGREEMENT The selection recommendation will be based on the accumulated point score for all criteria and any clarifying interviews. Based on the evaluation of the City selection team, a recommendation will be made to the City Council to authorize an agreement between the City and the selected Proposer. 7. AWARD OF AGREEMENT Based on the selection team's recommendation and upon the authorization of the City Council, the City will offer the selected Vendor with an agreement to provide the service described in this RFP. A sample of the draft agreement can be found in Appendix C. 8. ORDERING PROCEDURES 8.1 When a need for cabling services arises, the City will contact the Vendor and provide the preliminary details of the work to be performed. 8.2 Services requiring a job walk Page 12 of 34 8.2.1 A job walk will be arranged to allow the Vendor a first hand view of the prospective work site and to provide the opportunity to clarify cabling details. 8.2.2 A job walk will only be held for work that the City's Telecommunications Coordinator or his/her delegated representative has determined will require a substantial amount of design/planning. 8.2.3 When the job walk is completed, the Vendor will provide a cost estimate with time schedule to perform the requested cabling service utilizing the City's Cabling Services Proposal Form. A sample form is located in Appendix B. 8.2.4 Work may proceed only after the City's Telecommunications Coordinator or his/her delegated representative has signed the completed Cabling Services Proposal Form (thereby authorizing the work) and has returned it (via fax, mail, by hand, etc.) back to the Vendor. 8.2.5 If the City considers a Cabling Services Proposal to be out of line with existing industry cost or practices, the City reserves the right to reject the proposal and to have the work performed either by another vendor or by the City itself. 8.3 Services NOT requiring a job walk 8.3.1 When the scope of work calls for the simple addition of several cable drops, a job walk is not necessary and billing can usually be handled on a Time and Material basis - as determined by the City's Telecommunications Coordinator or his/her delegated representative. However, a Cabling Services Proposal Form still needs to be completed by the Vendor and approved by the City's Telecommunications Coordinator orhis/her delegated representative. 8.4 Change of Work to be performed 8.4.1 If during the performance of approved cabling services it is determined by the Vendor that there will be a substantial increase to the scope of work (and subsequent increase in cost and time schedule) as described in the Cabling Services Proposal Form, work is to immediately stop and is not to continue without the approval of the City's Telecommunications Coordinator or his/her delegated representative in the form of a signed Vendor-provided Change Order Form. 8.5 Taxes All applicable taxes shall be included under the Pricing Plan portion of any the Cabling Services Proposal Form (see Appendix B). 8.6 Payment Schedule The City will pay invoices based on the following schedule: 8.5.1 Material: Upon Acceptance by the City's Telecommunications Coordinator or his/her delegated representative of the completed project as specified in 2.11 of Appendix E "Technical Standards and Operating Procedures for Cabling Services" Page 13 of 34 8.5.2 Labor: Upon acceptance by the City's Telecommunications Coordinator or his/her delegated representative of the completed project as specified in 2.11 of Appendix E "Technical Standards and Operating Procedures for Cabling Services". 8.5.3 Other charges: Upon approval of the City's Telecommunications Coordinator or his/her delegated representative. 8.7 Testing /Documentation For Testing and Documentation requirements, refer to Sections 2.10 (Testing and Certification) and 2.11 (Completion) in Appendix E -Technical Standards and Operating Procedures for Cabling Services. 8.8 Rework /Problem Resolution Refer to Section 2.3 (Responsibilities of Vendor) in Appendix E -Technical Standards and Operating Procedures for Cabling Services. 8.9 Emergency Service Requests Vendor will make every effort to timely respond to requests for service for situations determined (by the City's Telecommunications Coordinator or his/her delegated representative) to be "an emergency'. 8.10 Warranty work Vendor will respond to warranty-service requests made by the City's Telecommunications Coordinator orhis/her delegated representative as provided and authorized by AVAYA in the 20-year Link Performance Warranty offered for its Systimax Structured Cabling System. Refer to Section 2.1.1.2 of this RFP. 8.11 In the event that, after being given the opportunity to quote on and to perform a specific cabling requirement in a reasonable time period the Vendor has not done so, the City reserves the right to seek another certified Avaya Systimax vendor to perform the task or to perform the work itself under the Avaya Self-Maintainer program. Page 14 of 34 APPENDIX A -Proposal Response Form Proposal for Qualified Vendors to Provide Cabling Services to the Cit of Santa Ana (Fill in this form or submit a separate response which addresses each item.) Name of Proposing Firm: Vendor's Principal Location: Vendor's Location that will service the City: Contact Name for Proposal: Phone Number Fax Number: email address Please submit answers to the following questions (Note: Proposer may attach additional pages as needed to complete responses.) 1. Short summary description of organization, ownership, and services provided by your firm. 2. Are you currently registered with any Avaya as a value-added reseller (VAR)? ^ No ^ Yes If so, how long your company has been registered as such? Iret: eection 2.1.1.1) 3. Is your company currently registered as a certified installer of Avaya Systimax cabling systems? ^ No ^ Yes If so, how long has your company been certified? Iret: section 2.1.127 Page 15 of 34 APPENDIX A Proposal Response Form (Continued) 4. Describe the most relevant experience in providing cabling services. Iref: section z.t.t.sl 5. Include references for a MAXIMUM of three similar successfully undertaken and completed Avaya Systimax projects as outlined in this RFP. Iref: section z.t.t.31 Reference One: Name of Client Location where work was erformed Knowled eable contact Contact's hone number Brief description of type of Avaya Systimax related work completed (indicate type of systems installed, general quantities and confi uration of outlets, etc. Was the ro ect com leted on time? ^ No ^ Yes Was the ro ect com leted within bud et? ^ No ^ Yes Reference Two: Name of Client Location where work was erformed Knowled eable contact Contact's hone number Brief description of type of Avaya Systimax related work completed (indicate type of systems installed, general quantities and confi uration of outlets, etc. Was the ro ect com leted on time? ^ No ^ Yes Was the project com leted within bud et? ^ No ^ Yes Reference Three: Name of Client Location where work was erformed Knowled eable contact Contact's hone number Brief description of type of Avaya Systimax related work completed (indicate type of systems installed, general quantities and confi uration of outlets, etc. Was the ro ect com leted on time? ^ No ^ Yes Was the ro ect com leted within bud et? ^ No ^ Yes 6. Number of years your firm has been in cabling business. Iref: section z.t.t.a( Of the last five years, how many years was your firm in business of providing telecommunications cable services as sought by the City? Irer: aection z.t.t.a~ _ Page 16 of 34 APPENDIX A Proposal Response Form (Continued) 8. What permits, licenses and professional credentials does your company possess to supply the products and perform the services as specified in this RFP? [ref: section 2.1.1.5] 9. How do you ensure that your personnel conduct themselves in a professional manner when on a customer's job site? [ref: section 2.1.1.6] 10. Does your company have certified Avaya Systimax installers on staff? [ref: section 2.1.1.7] ^ No ^ Yes If so, how many? Are they readily available to perform the services outlined in this RFP for the City? ^ No ^ Yes Do they have the knowledge, including ANSI/EIAITIA standards and guidelines, and skills to perform the services outlined in this RFP? ^ No ^ Yes 11. Will any non-Avaya Systimax certified installers always work under the direct supervision of an Avaya Systimax certified lead installer and always be thoroughly qualified in general Avaya Systimax installation practices ? [ref: section 2.1.1.8] ^ No ^ Yes 12. What training or certification programs do you require for your cable installers? 13. Is your company a BICSI member? 14. Does your company have a Registered Communications Distribution Designer (RCDD) available upon request to assist the City in design and engineering of the City's cabling infrastructure? [ref: section 2.1.1.9] ^ No ^ Yes If so, how many? Are they company employee/s? ^ No ^ Yes Are they Contractors or other non-employee relationship? ^ No ^ Yes Are they readily available to perform the services outlined in this RFP? 15. Will you provide the City with a single contact person? ^ No ^ Yes If so, is this contact person a Registered Communications Distribution Designer (RCDD)? ^ No ^ Yes Will the single contact person also be the person who will provide the City with Cabling Services Proposals? ^ No ^ Yes Page 17 of 34 APPENDIX A Proposal Response Form (Continued) 16. Will there be a backup contact person to provide Cabling Services Proposals to the City? ^ No ^ Yes If so, will the backup person be a Registered Communications Distribution Designer (RCDD)? ^ No ^ Yes 17. How long will it take to provide the City with a Cabling Services Proposal after a request has been made by the Telecommunications Coordinator or his/her delegated representative? 18. Briefly outline your standard procedures for quality control of work performed. 19. What is your response time if called for service by the City for cable repair calls? For emergency cabling repair calls? 20. Has your firm had a contract terminated for cause within the last 3 years? If so, please explain the circumstances. 21. Has either a customer or a supplier sued your firm in the last 3 years? If so, please explain the circumstances. 22. Do you have comprehensive liability insurance as specified in Section 11 of Appendix C - Draft Agreement? ^ No ^ Yes 23. Do you have worker's compensation insurance as specified in Section 11 of Appendix C - Draft Agreement? ^ No ^ Yes 24. What are your hourly labor rates for Time and Material work? Page 18 of 34 APPENDIX A Proposal Response Form (Continued) 25. Do you charge different hourly rates for labor depending on qualifications needed for cabling services? If so, please list all rates by employee title. 26. Does your company have a minimum charge on a job? 27. Does your company charge for travel time? 28. What is your mark-up percentage on materials? 29. Please list what your company would charge for the sample materials listed below: Lucent 4 pair Non-plenum Category 5e UTP cable (price per foot) $ Lucent 4 pair Plenum Category 5e UTP cable (price per foot) $ Lucent 11000AT5 24 Port Patch Panel (Category 5e) $ Lucent 110PA2300FT 110-type panel system $ Lucent M14A Modular Faceplate $ Chatsworth standard equipment rack model #55053-503 $ 30. In order to obtain a general guideline of pricing for products and services rendered, below are two sample jobs that need to be quoted. Any details not provided shall be clarified using the standards and practices outlined in the RFP document above, or by contacting Carl Marek, Telecommunications Coordinator, at the number listed in the RFP. Please provide a quote for the following sample jobs: Page 19 of 34 APPENDIX A Proposal Response Form (Continued) Sample Job #1: Scope of Work: Provide and install (4) Category 5e cables, at 200 feet each, to the same location in an air return ceiling area. Two cables will be terminated into acontractor- provided 24-port patch panel on one-side and 8PSC-type Category 5e modules on the station side; the other two cables will be terminated into acontractor-provided 300FT 110- block assembly and again 8P8C-type Category 5e modules on the station side. Assume a clear path in the ceiling to the patch panel and the station side, utilizing Erico J-hooks in the ceiling for cable pathway support. On the station side, assume there is flex conduit running from a single gang outlet box to the top of the wall, in a stub-out fashion. 1) Provide a breakdown of hours to be billed. 2) Provide a breakdown of cost of materials. 3) Provide details and amounts of any and all other charges that would be billed to the City. 4) Provide approximation of elapsed time to complete work, beginning from authorization to final acceptance. Page 20 of 34 APPENDIX A Proposal Response Form (Concluded) Sample Job #2: Scope of Work: Contractor shall provide and install one (12/6)-multi-mode /single mode, fiber optic cable running from the basement Equipment Room ER6.2 to the 8`" floor Telecommunications Closet TC8.1. Fiber optic cable will terminate in ER6.2 onto an appropriately configured Lucent LGX Fiber Optic Distribution System, using an LST1 U- 072/7 shelf with ST-type connectors. In TC8.1, fiber optic cable should terminate onto an appropriately configured Lucent Sliding Combination Shelf, using a 60082 One-Unit High type shelf with ST-type connectors. Rack space required exists at both termination points. One, empty 4-inch conduit exists between ERB.2 and TCB.1 (the Basement Telecommunications Closet that is vertically stacked with the rest of the floors including our destination closet, TC8.1). Contractor shall provide and install (4) one inch, non- plenum, corrugated innerduct from ER6.2 to TCB.1 via existing 4-inch conduit noted above which is 150 ft in length. At exit point of conduit, transition (1) of (4) installed innerduct to (1) one inch, riser-rated, corrugated innerduct, which will traverse from the basement, stacked Telecommunications Closet, TC6.1, up to TC8.1. Contractor shall provide (1) 4-inch core hole between TCB.1 and TC1.1. Building Facilities Management has determined that floor is clear of obstruction for 4-inch core. Core hole shall be sleeved, and fire stopped per local, state, and industry standard codes. 1) Provide a breakdown of hours to be billed. 2) Provide a breakdown of cost of materials. 3) Provide details and amounts of any and all other charges that would be billed to the City. 4) Provide approximation of elapsed time to complete work, beginning from authorization to final acceptance. Page 21 of 34 APPENDIX B Cabling Services Proposal Form Telecommunication Services ~, ; City of Santa Ana 20 Civic Center Plaza, M-77 ~a Santa Ana, CA 92701 Services to be performed: (1) Under Agreement Number between City of Santa Ana (the City) and (the Contractor). (2) In accordance with Cily of Santa Ana "Technical Standards And Operating Procedures For Cabling Services" Statement of Work I S ecifications Tasking City TSR # City Change Notice # Other ^ Written Request (via letter, fax or email) Any increase [o the scope of work described herein must have ^ Verbal Request (via in person or telecom) the prior approval of the City's Telecommunications Coordinator or tlelegated representative in the form of a signetl Vendor- Cify COntaCt: provided Change Order Form. Date received: Locations Cabling Services are to be performed al the following locations: Building Address Job Walk Was a Job Walk conducted? ^ No Contractor's Staff Attending ^ Yes If so: Telecom Staff Attending Summary of work: Pro osed Work Plan Work to be performed Page 22 of 34 APPENDIX B Cabling Services Proposal Form(COncluded) Resources required Schedule Actions/support required by the City or other 3rd parties Pricin Plan City of Santa Ana Acceptance Signature Tile Panted Name Oete Page 23 of 34 Assum tions and Caveats APPENDIX C -Draft Agreement AGREEMENT BETWEEN THE CITY OF SANTA ANA AND THIS AGREEMENT, is made and entered into this of , 2009, by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the State of California ("City") and ("Contractor'). RECITALS A. The City desires to retain a contractor having special skill and knowledge in the field of installation cabling services. B. Contractor represents that Contractor is able and willing to provide such services to the City. C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES a. Contractor shall perform those services as set forth in Exhibit A "Request for Proposal: Cabling Services for City of Santa Ana", dated June 16, 2009 and Exhibit B Contractor's RFP Response with "Proposal Response Form", dated Yo this Agreement. b. The City reserves the right to perform outside the terms and conditions of this contract regarding the installation and/or maintenance of Avaya cabling systems under the Avaya Self-Maintainer program. c. The City may remove any Contractor employees not properly conducting himself/herself or performing quality work at the discretion of the Information Services Manager. 2. COMPENSATION a. City agrees to pay, and Contractor agrees to accept as total payment for its services, the rates and charges identified in Exhibit A Proposal. THERE IS NO GUARANTEE AS TO THE NUMBER OF TIMES THE CONTRACTOR WILL BE USED OR THE DOLLAR AMOUNT THAT WILL BE EXPENDED WITH THE CONTRACTOR. In no event will the total sum to be expended under this Agreement, exceed $150,000 per year or exceed a sum of $450,000 during the term of this Agreement. Page 24 of 34 b. The City will validate parking in the parking lot directly south of the City Hall building (20 Civic Center Plaza) for access and necessary visits in order to perform the Scope of Services. Parking fees at any other location of work are the sole responsibility of the Contractor. c. Payment by City shall be made within thirty (30) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. d. Invoices, submitted in duplicate, shall be mailed to: City of Santa Ana Attn: Carl Marek Telecommunications Services, M-77 P.O. Box 1988 Santa Ana, CA 92702-1988 e. All invoices must show the breakdown of work performed and products/materials provided and in what quantity. All invoices must include: (1) The City of Santa Ana TSR (Telecommunications Service Request) number. (2) The City of Santa Ana agreement number. 3. TERM This Agreement shall commence on the date first written above and terminate on 20 ,unless terminated earlier in accordance with Section 12, below. The term of this agreement shall be for a period of two years, with options to renew for an additional two (2) one-year periods, based upon mutual agreement. 4. DISCRIMINATION Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 5. EXCLUSIVITY AND AMENDMENT OF AGREEMENT This Agreement, along with any and all related exhibits and attachments, supersedes all other agreements, either oral or written, between the parties hereto with respect to the retention of Contractor by the City, and contains all the covenants between the parties with respect to such Page 25 of 34 employment. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party which are not embodied herein, and that no other agreement or amendment hereto shall be effective unless executed in writing and signed by both the City and Contractor. 7. INDEMNIFICATION Contractor shall defend, indemnify and save harmless the City of Santa Ana, and its officers, agents, and employees, from any and all claims, demands, suits, actions or proceedings of any kind or nature (including workers' compensation claims and unemployment insurance claims) for damages to property and/or physical injury or death of any person in any way resulting from or arising out of the operations and acts of Contractor, its agents, employees or subcontractors, in the performance of this Agreement. 8. INDEPENDENT CONTRACTOR Contractor is an independent contractor and not an employee of the City. Contractor shall be responsible for the payment of all salaries, wages, bonuses, Social Security Workers Compensation, taxes, Federal and State Unemployment Insurance and any and all taxes relating to the personnel furnished pursuant to this Agreement. Contractor is responsible for withholding State and Federal Income Taxes and FICA taxes and shall provide Workers Compensation for its personnel. The Contractor shall also comply with all laws relating to employees, such as wage and hour laws, safety and health requirements, and collective bargaining laws. 9. INSURANCE Prior to undertaking performance of work under this Agreement, Contractor shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Contractor shall maintain commercial general liability insurance naming the City, its officers, employees, agents, volunteers and representatives as additional insureds) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Contractor's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence. Contractor shall supply City with a fully executed additional insured endorsement in substantially the form attached hereto as Exhibit C upon execution of this Agreement and shall be approved in form by the City Attorney. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non-owned automobiles. Page 26 of 34 c. Worker's Compensation Insurance. In accordance with the provisions of Section 3300 of the Labor Code, Contractor, if Contractor has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Contractor agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. If Contractor is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim. e. The following requirements apply to the insurance to be provided by Contractor pursuant to this section: (i) Contractor shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved in form by the City Attorney. (iii) Certificates and policies shall state that the policies shall not be canceled or reduced in coverage or changed in any other material aspect without thirty (30) days prior written notice to the City. f If Contractor fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not affect Contractor's right to be paid for its time and materials expended prior to notification of termination. Contractor waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. 10. JURISDICTION -VENUE This Agreement and all questions relating to its validity, interpretation, performance, and enforcement shall be governed and construed in accordance with the laws of the State of California. This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. ll. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by telefacsimile or other telegraphic communication in the manner provided in this Section 14., to the following persons: Page 27 of 34 To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 telefacsimile (714) 647-6956 With courtesy copies to: Telecommunications Coordinator City of Santa Ana 20 Civic Center Plaza (M-77) P.O. Box 1988 Santa Ana, California 92702-1988 telefacsimile (714) 647-6722 and. City Attorney City of Santa Ana 20 Civic Center Plaza (M-29) P.O. Box 1988 Santa Ana, California 92702-] 988 telefacsimile (714) 647-6515 To Contractor: Attn: ,CA9 telefacsimile A party may change its address by giving notice in writing to the other party. Thereafter, any notice, tender, demand, delivery, or other communication shall be addressed and transmitted to the new address. If sent by mail, any notice, tender, demand, delivery, or other communication shall be effective or deemed to have been given three (3) days after it has been deposited. in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by telefacsimile, any notice, tender, demand, delivery, or other communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, Contractor, County and City holidays shall be excluded. Page 28 of 34 12. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 13. PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of her inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City. 15. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. Page 29 of 34 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: PATRICIA E. HEALY Clerk of the Council CITY OF SANTA ANA DAVID N. REAM City Manager APPROVED AS TO FORM: JOSEPH W.FLETCHER City Attorney By: Laura Sheedy Assistant City Attorney RECOMMENDED FOR APPROVAL Francisco Gutierrez Executive Director Finance & Management Services Contractor's name: Page 30 of 34 CONTRACTOR [signature] Name: Title: Tax ID# APPENDIX D -Sample Insurance Forms Addltlonal InSUretl Entl01'Sement Form ADDITIONAL INSURED ENDORSEMENT Insurance Company This endorsement modifies such insurance as is afforded by the provisions of Policy # relating to the following: 1. The City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701; its officers, employees, agents and volunteers are named as additional insureds ("additional insureds") with regard to liability and defense of suits arising from the operations and uses performed by or on behalf of the named insured. 2. With respect to claims arising out of the operations and uses performed by or on behalf of the named insured, such insurance as is afforded by this policy is primary and is not additional to or contributing with any other insurance carried by or for the benefit of the additional insureds. 3. This insurance applies separately to each insured against whom claim is made or suit is brought except with respect to the company's limits of liability. The inclusion of any person or organization as an insured shall not affect any right which such person or organization would have as a claimant if not so included. 4. With respect to the additional insureds, this insurance shall not be canceled, or materially reduced in coverage or limits except after thirty (30) days written notice has been given to the City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701. (Completion of the following, including countersignature, is required to make this endorsement effective.) Effective ,this endorsement form as a part of Policy # Issued to Named Insured Countersigned by Authorized Representative Page 31 of 34 APPENDIX D Sample Insurance Forms (Continued) Sample Certificate of Liability Form aco.~o CERTIFICATE OF LIABI LITY INSURANC~R~' °ATE,MMIO°~, RCO-1 11/12/97 PaocuceR THIS CERTIFICATE IS ISSUED A6 A MATTER OF INFORMATION ONLY AND CONFERS ND RIGHTS UPON THE CERTIFICATE Insurance Services Greup, Inc. HOLDER. THIS CERTIFICATE DOES NOT AMEND. EXTEND OR 204 Cedar Stree! ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, Cambridge PID 21613 COMPANIES AFFORDING COVERAGE G. Philip Feldman coMPANr PnenA N•. 410-2 S-fi464 Fu xo. A Federal Insurance Comgaany INSURm ppMPAM• B APR CON9VLTING, INC. wMPAN1 Hr. Darryl Stone C _ 22632 Golden Bpzinga Dr., .11330 _ Diamond Har CA 91765 ~ OGMPANY p COVERAGES THIS IS TO CERTFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN 63UED TO THE NJSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWRHSTANDING ANY REW IREMENT. TERM OR LONDmON OF ANV CONTRACT OR OTHER DOCUMENT WITH RESPECT TO W HIGH THIS CERTIFICATE IMY BE ISSUED OR MAY PERTNN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN 13 SUBJECT TO ALL THE TERMS, E%CLUSIONS AND CONDITIONS OF BUCH POLICIES. OMITS SXOWN MAY IUVE BEEN REDUCED BY PND GUMS. CO LTR TYPE OG INSVRµIC¢ PoLICY NUMaFJI POLICY EFFECTNE OATS IMMTWYTI PIXICY E%PIPATION OATS IMMIOONI'I LIMITS GE NERAL 4nBILITY GENERµ AGGREWTE f2, 0DD D00 A X cGMMERCML GENERAL UABILm 3532-61-16 CCG 04/01/97 04/01/93 PRODUCTS-wNPNPAw s2 000 000 CLAIMS AU°E OOCNR PERSONALS AOV INIJRY f 1 a0o,oo0 °WI.ER96 CONRiALTORB PROT EALN wCURRENCE f 1, DDD,DDO A X Coalputer 9oftrFara 3532-61-16 04/01/97 04/01/98 FIRE DAMAGE P.nY^^•Rr•I sIRCluded L Svcs E60 #,009,009 a.ATfe MAO9 MEO EN pnr a•P•~•••1 s 10 000 AVT GYOdLE LIABILItt COMSINE0911.'OLE LRA? f 1,DDD, DDO ANY AUTO ALL O'NNEp AUIw BCIX.r WJURY SOIEOVLEO AIrt05 IPN P•~•••1 S A X HIRm AUros 3532-61-16 CCG 04/01/97 O9/Ol/9B $wrtr wJU3r f X NONGWNm AUTOS PN •ck•nR MiOPERN DAMAGE f GARAGE LPOILRY AUTO ONLr ~EA ACCDENT f µIYAVTO OTXfRiW.N AIROONLY. EAGI ACCIDENT f AGGREGATE f E1CES9 q/HILITY EACH OCCURRENCE f VMBREIU FORM AGGREGATE f OTTER TV.H UM&iELLAFORM 9 N'ORNERS COMPENSATION AHO ' I WC ATl OTH TORY LIMBS ER EMPLOYERS LMMLRY EL EACH ACCHIENT f THE PRCPRIETgU PARINERSECECUTNE INCL EL g3EA5E~G\YnY UMR f CiFICERB ARE'. ENCL EL gBEASE~FA EMMOYFE f OTHER OESCRIPT°N OF OPEMTION9M1wATON9NEHICLESISPECIAL ITEMS CERTIFICATE.HOLOER` _ CANCELLATION _ SHOULD NIY°F THE ABOVI OESCRIBEOPttIdES BE CAMCELLE°BEFORE THE CITY OF SANTA ANA ITS OFFICERS. AGENTS AND ERnIUnGH OATe TH¢RmF, THE USwaa COMPANY wlucw•e1wIFw MAIL EMPLOYEES 3U DAYS NTmIX HOTK.E iD THE CETTIFICATE HOLDER XAMED IDTHE LEFT, P.O. BOX 1)88 SANTA ANA CA')2702 AUTNORREO REPRESENL1iIVE G. Philip Pe1~Lan / / ACORD 29S (1794( ` ` OACORD CORPORATIONY938 Page 32 of 34 APPENDIX D Sample Insurance Forms (Concluded) somata worKers~ coma rorm STATE PO ROX 420807, SAN FRANCISCO, CA 941420807 COMPENSATION INSURANCE FUND CERTIFICATE OF WORKERS' COMPENSATION INSURANCE NOVEMBER Sr 626-97 UNIT 0000116 1997 POUCV NUMBER: 1 2- 31 - 9 8 CERTIFICATE E%PIRES: r CITY OP SANTA ANA INFORMATION SERVICES M-12 ATTN LYNDA KELLY P 0 80% 1988 SANTA ANA CA 92702 JOB: VERIPICATION OF INSURANCE L This is to certify [hat we have issued a valid Workers' Compensation insurance policy in a form approvetl by the California Insurance Commissioner to the employer nametl below for the policy periotl intlicatetl. This policy is not subject to cancellation by the Fund except upon [en days' aWance written notice to the employer. We will alsc give you TEN days' advance notice should this policy be cancelled prior to its normal expiration. This certificate of insurance is not an insurance policy and tlces not amend, extend or after [he coverage afforded by the polices fated herein. Notwithstanding any requirement, term, or condition of any contract or other document with respect to which this certificate of insurance may be issuetl or may pertain, [he insurance afforded by the policies describetl herein is subject [o all the farms, exclusions antl contli[ions o(such policies. gUTHORIZED REPR ESENTP.TIVE PRESIDENT EMPLOYER'S LIABILITY LIMIT INCLUDING DEFENSE COSTS: ~1r 000, 000 PER OCCURRENCE EMPLOYER r APR CONSULTING INC 22632 GOLDEN SPRINGS STE 380 DIAMOND BAR CA 91765 ,~.. Page 33 of 34 APPENDIX E -Technical Standards and Operating Procedures For Cabling Services Provided as separate document. Page 34 of 34 Technical Standards and Operating Procedures for Cabling Services Telecommunications Services City of Santa Ana June 2009 Appendix E Table of Contents TECHNICAL DOCUMENTATION 1. Products .................................................................................................................3 1.1 General Description of System ..................................................... .....................3 1.2 Horizontal Work Area Cable .......................................................... .....................4 1.3 Backbone Cable ............................................................................ .....................4 1.4 Connectors .................................................................................... .....................4 1.5 Work Area Information Outlet Mounting Assemblies .................... .....................5 1.6 Patch Panels, Backboards, Punch Blocks .................................... .....................5 1.7 Equipment Racks .......................................................................... .....................7 1.8 Cable Pathway and Support Hardware ......................................... .....................7 1.9 Voice and Data System Labels .................................................... ......................8 1.10 Grounding and Bonding ............................................................... ......................9 1.11 Fire Stopping ................................................................................ ......................9 1.12 Miscellaneous .............................................................................. ......................9 1.13 Manufacturers .............................................................................. ....................10 2. Execution .............................................................................................................10 2.1 Site Conditions ...................................................................... ...........................10 2.2 Locations ............................................................................... ...........................10 2.3 Responsibilities of Vendor ..................................................... ...........................11 2.4 Seismic Bracing Requirements ............................................. ...........................12 2.5 Ladder Rack .......................................................................... ...........................12 2.6 Equipment Racks .................................................................. ...........................12 2.7 Patch Panels, Backboards, Punch Blocks ............................ ...........................13 2.8 Placement of Communications Cable .................................. ............................13 2.9 Termination of Communications Cable ................................ ............................16 2.10 Testing and Certification ...................................................... ............................17 2.11 Completion ........................................................................... ............................18 APPENDIX A.1 Optical Fiber Patch Panel Label Example .........................................................20 A.2 `Behind-the-faceplate' Horizontal Label Example ............................................21 A.3 Patch Panel Label Example ................................................................................22 A.4 110 Backbone and 110 Horizontal Label Example ...........................................23 A.5 Patch Panel to 110 Feed Cable Label Example .................................................24 Page 2 of 24 PRODUCTS AND EXECUTION 1. PRODUCTS 1.1. GENERAL DESCRIPTION OF SYSTEM 1.1.1. Cable plant will be an Avaya certified cabling system supporting a 20-year Link Performance Warranty. All optical fiber and copper cabling installed will comply with the Avaya Systimax Structured Cabling System Performance Specifications document. 1.1.2. UTP backbone cable plant will consist of both Category 3 and Category 5e twisted pair cable, terminating onto 110-type blocks. Pair counts will depend upon scope of work for any particular job. Cable will be installed on an as-needed basis and will conform to specific requirements as set out in a case-by-case basis. 1.1.3. Optical fiber backbone cable plant will consist of multi-mode and single- mode fiber optic cable with various strand counts depending upon scope of work for any particular job. Cable will be installed on an as-needed basis and will conform to specific requirements as set out in a case-by-case basis. 1.1.4. Horizontal (work area) cable plant: 1.1.4.1.A typical voice/data information outlet will consist of (1), one-gang, Avaya (4) port faceplate (white), two Avaya Category 5e Systimax Certified data cables (blue) and two Avaya Category 5e Systimax Certified voice cables (white) for the support of voice/data applications. Exceptions may be made for specifically identified areas. 1.1.4.2.Each cable shall terminate into an 8 position, 8 conductor-type modular jack, configured to EIA/TIA 5688. Data (blue) in the two upper positions of the faceplate, and Voice (white) in the two lower positions of the faceplate. White blank inserts will be installed in unused faceplate ports. 1.1.4.3.Voice cables will be terminated into either existing or newly installed sets of 110 blocks. Termination should be configured for EIA/TIA 5686. The 110 blocks used will be of the 300FT or 900FT variety, dependant upon the scope of a particular project. Where needed, additional wire management troughs, rings, mushrooms, etc. should be installed. 1.1.4.4.Data cables will be terminated into either existing or newly installed proportionately sized Avaya patch panels. Terminations should be configured for EIA/TIA 5686. Chatsworth horizontal and vertical cable Page 3 of 24 management panels may also need to be installed in conjunction with patch panels. 1.1.5. Provide only new and recently manufactured materials for City projects. 1.1.6. Any defective material or workmanship, as well as damage to existing facilities resulting from the same shall be replaced or repaired at no additional cost to the City. 1.2. HORIZONTAL WORK AREA CABLE 1.2.1. 100-Ohm UTP cable: 1.2.1.1.Provide all required Avaya 1061 or 2061 (depending upon scope of work), Category 5e, 4 pair, UTP cable. 1.2.1.1.1. Color: 1.2.1.1.1.I.Voice cable: White 1.2.1.1.1.2.Data cable: Blue 1.3. BACKBONE CABLE 1.3.1. Provide Avaya multi-pair, UTP, riser rated, plenum rated cable as needed. 1.3.2. Provide Avaya non-conductive, riser rated, plenum rated, 900 µm tight buffered, multi-mode or single mode cable as needed. 1.4. CONNECTORS 1.4.1. UTP Work Area Connectors: 1.4.1.1.Data -Provide all required Avaya 8 position, 8 conductor Information Outlets to terminate work area end of each Category 5e Blue UTP cable installed. 1.4.1.1.1. Information Outlets provided shall support pin/pair assignment Standard 5686. 1.4.1.1.2. Color: Blue 1.4.1.2.Voice -Provide all required Avaya 8 position, 8 conductor Information Outlets to terminate work area end of each Category 5e White UTP Page 4 of 24 cable installed. 1.4.1.2.1. Information Outlets provided shall support pin/pair assignment Standard 5688. 1.4.1.2.2. Color: White 1.5. WORK AREA INFORMATION OUTLET MOUNTING ASSEMBLIES 1.5.1. Work Area Outlets: 1.5.1.1.Provide Avaya flush-mount Modular Faceplate to house data and voice outlets, capable of housing a minimum of four outlets. The faceplate shall fit over a standard NEMA electrical outlet fitted with a single-gang, plaster ring cover and shall be white in color. 1.5.1.2.Provide Avaya Dust Cover/Blanks to be installed in faceplate outlet positions that are not populated with data and voice outlets. Provide them in sufficient quantities to cover all unused openings in every faceplate installed. 1.6. PATCH PANELS, BACKBOARDS, PUNCH BLOCKS 1.6.1. Provide Avaya Category 5e certified, 19" rack mount patch panels. Comply with the following: 1.6.1.l.Pin/pair assignment standard for patch panel port/connectors shall be 5686. 1.6.1.2.Maximum port/connector count for any single patch panel supplied shall be 48 ports. 1.6.1.3.Provide cable support assemblies to manage and provide strain relief to termination of work area cable to patch panel ports. 1.6.1.4.Sufficientspoce for labeling of each individual connector 1.6.2. Provide all required Avaya optical fiber patch panels with all sub- assemblies and components, including splice trays. Comply with the following: 1.6.2.l.Each patch panel and any associated enclosure hardware shall be wall mountable or 19" rack mountable as required by scope of work. ].6.2.2.Patch panel adapters shall be ST-type. Page 5 of 24 1.6.2.3.Total fiber port capacity will vary depending upon scope of work. 1.6.2.4.Each patch panel shall support ample room for slack storage. 1.6.2.S.Each patch panel shall support both single mode and multi mode fiber terminations. 1.6.2.6.Each patch panel shall be capable of supporting common connector types. 1.6.2.7.Each patch panel shall support different termination methodologies including those that require splicing but be flexible enough to provide only necessary components for the method employed. 1.6.2.8.Each patch panel shall have sub-assemblies or have associated but separate housings that support splice trays and dark fiber storage. 1.6.3. Provide all required Avaya 110-type termination systems and backboards. Comply with the following: 1.6.3.1.Provide all required components of the 110-type termination system to build an industry-typical cross-connect system. Comply with the following: 1.6.3.1.1. Provide all required 5-pair connecting blocks. 1.6.3.1.2. Provide all required 4-pair connecting blocks. 1.6.3.1.3. Provide white label strips for workstation wiring blocks marked every 4 pairs. 1.6.3.1.4. Provide white label strips for backbone wiring blocks marked every 5 pairs. 1.6.3.1.5. Provide transparent label holders. 1.6.3.1.6. Provide 88A2 Retainer clips. 1.6.4. Provide Chatsworth cable management panels for the data system equipment racks. Comply with the following: 1.6.4.1.Vertical panels: CPI MCS Master Cabling Sections -Black in color. 1.6.4.1.1. Install sufficient quantities to cover entire side of installed data equipment rack. Page 6 of 24 1.6.4.2.Horizontal panels: CPI Universal Horizontal Cable Manager - Black in color. 1.6.4.2.1. Double Rack Space: CPI Part # 30130-719 1.6.4.2.2. Triple Rack Space: CPI Part # 30131-719 1.6.4.2.3. Seven (7) foot open frame relay rack: 1.6.4.2.3.l.lnstall double-space panels at the top of each installed seven (7) foot data equipment rack and triple-space panels in other locations. 1.6.4.2.4. Twenty-four (24), thirty-six (36), or fourty-eight (48) inch open frame rack: 1.6.4.2.4.l.lnstall double-space panels only. 1.7. EQUIPMENT RACKS 1.7.1. Provide required 7 ft. high, 19" finished aluminum, equipment rack(s) and rack hardware assemblies. Comply with the following: 1.7.1.1.For each rack, provide (2) panel mounted, UL listed, 15 AMP, 110/120 VAC power strips, with circuit breaker, a minimum of six outlets and an 8 ft. power cord with NEMA 5-15P plug. 1.7.1.2.For each rack, provide rack mounted ground bar. 1.7.1.3.Provide required horizontal and vertical cable management panels. 1.7.1.4.Provide all required earthquake bracing hardware. 1.8. CABLE PATHWAY AND SUPPORT HARDWARE 1.8.1. Provide all riser-rated innerduct for fiber backbone cable installation. 1.8.2. Provide all required trade size 12" and 18" cable rack (ladder rack) to allow for proper routing of horizontal, or backbone cabling. Build out of ladder racks subject to individual project requirements and scope of work. Comply with the following: 1.8.2.l.Finish: Telco Gray 1.8.2.2.Provide manufacturer's standard lengths. Page 7 of 24 1.8.2.3.Provide all manufacturers' fittings and assemblies required for proper installation of ladder rack system. 1.8.3. Provide all required open-top (J-support) cable placement hardware or other easy access hardware, including tie rods and other fittings to properly support work area horizontal cabling for ceiling distribution. Comply with the following: 1.8.3.1.Hardware shall be galvanized steel or other rust resistant material. 1.8.3.2.Supports must be capable of holding project-specific cable amounts, plus 100% growth factor. 1.8.4. Provide all required cable management system components and hardware in order to satisfy an industry-standard installation. 1.8.5. Traditional cable ties/tie wraps will not be accepted in conjunction with any City project. Only Velcro-type fasteners may be used, unless specifically approved /accepted by the Telecommunications Coordinator. 1.9. VOICE AND DATA SYSTEM LABELS 1.9.1. Provide self-adhesive labels for distribution cable, feeder cables, patch panels, termination frames, faceplates, and patch cords. Consult with the Telecommunications Coordinator for numbering scheme. 1.9.2. The City has implemented a standard relative orientation, based on EIA/TIA 606A guidelines. If numbering scheme is not specified in scope of work, consult with the Telecommunications Coordinator. 1.9.3. ALL labeling strips shall be black text on white background. This applies to all areas, including but not limited to faceplates, patch panels, and 110 blocks. All labels shall be machine-produced. Hand written labels will not be acceptable. All labels will be in strict accordance with the City's established numbering scheme. 1.9.4. Refer to included pictures of Information Outlet Faceplates, Patch Panels, and 110 blocks, etc. for acceptable labeling methods. 1.10. GROUNDING AND BONDING 1.10.1. All installed equipment must be grounded and/or bonded in compliance with existing codes related to the grounding and bonding of telecommunications equipment/devices, as outlined in NEC, ANSI, EIA/TIA 607 standards, and BICSI guidelines. Page 8 of 24 1.10.2. Green #6 AWG copper grounding cable must be used in all grounding and bonding applications. All related hardware should be provided for a safe, proper, and well ordered installation. 1.11. FIRE STOPPING 1.11.1. Provide all fire stop caulking compound and packing material for all installations requiring such as outlined in the aforementioned industry standards. This includes, but is not limited to, communications conduit and/or conduit or sleeve assembly penetrations of fire rated walls and partitions, Telecommunications Closet penetrations and inter-floor backbone cable transfers. Comply with the following: 1.11.1.1. Fire stopping compound characteristics: 1.11.1.1.1. Putty-like; workable with hands down to 35°F. 1.11.1.1.2. Firm up to 300°F. 1.11.1.1.3. Remain pliable when exposed to air. 1.11.1.1.4. Adhere to metal, plastic, concrete, and masonry; harmless to hands. 1.11.1.1.5. Seal without causing deterioration of material sealed. 1.11.1.2. Must be UL, or NRTL approved and acceptable to the Project Manager for its intended use. 1.12. MISCELLANEOUS 1.12.1. Provide all required screws, nuts and bolts, inserts, tape, tie wraps (Velcro), labels, other cable management hardware, cable strain relief hardware, rack, frame and equipment mounting hardware, and seismic bracing hardware as necessary to provide a safe, proper, and well ordered installation. 1.13. MANUFACTURERS 1.13.1. Avaya cable and connectivity products supporting 20-year Warranty/Application. 1.13.2. Equipment racks, cable rack runway (ladder rack): manufacturer /supplier of choice. Page 9 of 24 1.13.3. Equipment rack cable management systems: CPI (Chatsworth Products, Inc.). 1.13.4. Open-top, ceiling-distribution, cable-support hardware: manufacturer / supplier of choice. 1.13.5. Cable tray: manufacturer /supplier of choice. 1.13.6. Fire stop caulking compound: 3M, Tremco, Manville, or equal. 2. EXECUTION 2.1. SITE CONDITIONS 2.1.1. Examine any available drawings and specifications, survey the existing conditions, and include all necessary allowances in the bid proposal. 2.1.2. Resolve all conflicts with code requirements and site conditions. 2.1.3. Verify the locations of all existing utilities prior to installation and protect them from damage. 2.1.4. Pay all costs incurred due to damage of existing utilities or other facilities. 2.2. LOCATIONS 2.2.1. Verify all drawings and other informational document information against field conditions. 2.2.2. When changes in indicated locations or arrangements are necessary due to existing conditions, make such changes at no cost to the City. Provided that change is ordered before installation, that the length of cable runs are not revised by more than ten percent, and change does not require additional cable runs, cable termination hardware, cable management hardware, or racking hardware. 2.2.3. Bring discrepancies between different drawings, between drawings and actual field conditions, or between drawings and specifications, promptly to the attention of the Telecommunications Coordinator for decision, and stop pertinent work subject to resolution of the conflict. 2.3. RESPONSIBILITIES OF VENDOR 2.3.1. Include all labor, material, associated tools, test equipment and Page 10 of 24 transportation required for the work to performed safely and satisfactorily. 2.3.2. Provide all work necessary to complete the project safely and satisfactorily, whether or not it is specifically spelled out in the scope of work. 2.3.3. Coordinate your installation work with other trades: 2.3.3.1.Assume responsibility for any cooperative work that must be altered due to lack of proper supervision of failure to make proper provision in time. 2.3.3.2.Perform alterations, based upon parameters specified herein, or based upon industry standards, whichever is to the satisfaction of the Telecommunications Coordinator, and pay all costs. 2.3.4. Resolve code conflicts prior to installation. Remove and replace all work conflicting with codes or, in the Telecommunications Coordinator's opinion, not meeting specified requirements, and pay all costs. 2.3.5. Permits: Obtain permits and inspections, and pay all fees. Deliver all certificates of inspection to the Telecommunications Coordinator. 2.3.6. Guarding: 2.3.6.1.Provide protection for hazardous conditions. 2.3.6.2.Provide industrial accident and warning signs per ANSI and OSHA. 2.3.6.3.Erect and maintain suitable barriers, protective devices, lights, and warning signs for the protection of the public and employees from the work being undertaken. 2.3.6.4.Conform to applicable safety regulations, including those of the Telecommunications Coordinator. 2.3.7. Erection and installation techniques, including structural adequacy and bracing suitable for stability and/or seismic Zone Four conditions. 2.3.8. No changes or additions shall be made to the scope of work of any given project except by written, fully documented, and cost approved change order. If the vendor without an approved change order performs changes or additions, the vendor assumes full responsibility for any consequences of changes or additions so made and must bear all costs associated with said changes or additions. Page 11 of 24 2.4. SEISMIC BRACING REQUIREMENTS 2.4.1. Scope: Brace all communications racking, frames, and systems to withstand lateral and vertical forces that result from earthquake. 2.4.2. Bracing shall meet requirements for area designated by the Uniform Building Code as having a seismic risk Zone Four rating. 2.5. LADDER RACK 2.5.1. Install per scope of work and manufacturer's instructions and specifications. 2.5.2. When "L" brackets are used to support ladder rack clamp ladder rack to "L" brackets. 2.5.3. Support ladder rack at 5-ft. intervals and within 18 inches of all adjoining sections and end points. 2.5.4. Cut ladder rack square and free of burrs. 2.5.5. Bond together all ladder rack segments and bond entire assembly to approved telecommunications ground using manufacturer's bonding kit and #6 AWG Green copper conductor. 2.6. EQUIPMENT RACKS 2.6.1. Install equipment racks as indicated in the scope of work 2.6.2. Mount racks to floor using the manufacturer instructions and specifications. 2.6.3. Install power outlet strips as specified in the scope of work. 2.6.4. Bond all equipment racks together using manufacturer approved assemblies and bond to an approved telecommunications ground using manufacturer's bonding kit and #6 AWG Green copper conductor. 2.7. PATCH PANELS, BACKBOARDS, PUNCH BLOCKS 2.7.1. Install patch panels, backboards and punch blocks as indicated in the scope of work. 2.7.2. For Category 5e patch panels, install horizontal patch cord management panels and work area cable strain relief support and management Page 12 of 24 assemblies per the scope of work and this section of the specification. Comply with the following: 2.7.2.1.1n seven (7) foot open frame relay racks: 2.7.2.1.1. Install triple space horizontal management panels at the top and bottom of a single 48-port patch panel configuration, unless the patch panel is installed as the first patch panel at the top of the equipment data rack. In this latter case, a double space horizontal panel shall be installed above the patch panel, and a triple space management panel below the patch panel. 2.7.2.2.Twenty-four (24), thirty-six (36), or forty-eight (48) inch open frame rack: 2.7.2.2.1. Install double space panels only. 2.7.2.3.Multiple 48 port patch panel configurations require a top and bottom double or triple space manager with (1) double or triple space manager panel between successive patch panels (whether double or triple panels are used depends on the rack installed into; see note above). 2.8. PLACEMENT OF COMMUNICATIONS CABLE 2.8.1. The installation, termination, and testing methods and practices of all cable media to be installed under the scope of work shall be in strict compliance with ANSI/EIA/TIA 568A and all current TSB's associated with these and other relevant Telecommunications Standards. 2.8.2. Splicing: Splicing or half-tapping of any low voltage copper UTP and/or optical fiber cable media is not permitted. 2.8.3. Install the required cable media to each location as specified in the scope of work. 2.8.4. Follow manufacturer's instructions and specifications on bend radius, pulling tension, pair untwist limits, and tie wrapping. Where there is a conflict between ANSI/EIA/TIA 568A and manufacturer's instructions and specifications, resolve conflict with the Telecommunications Coordinator before proceeding. 2.8.5. For all vertical cable placement, comply with the following: 2.8.S.1.Secure cable when the maximum vertical rise, as specified by the cable manufacturer, is reached or at least every 30 inches. Page 13 of 24 2.8.5.2.Secure cable at the top of every vertical run. 2.8.5.3.Secure cable using a split mesh grip, which must bear the weight of the cable. 2.8.5.4.Cable may be secured to other structure members but not to other cabling. 2.8.6. If a winch is used to pull cable during cable placement, monitor tension of the cable. Hand pulls do not require monitoring. 2.8.7. Make circuitous pulls by back feeding or center pulling. 2.8.8. Cable media routing. Comply with the following: 2.8.8.1.A11 communications cable or cable distribution bundles, when not confined to existing conduit or other structured pathways such as cable tray, shall be supported from the structural ceiling using open J- supports or similar technology installed in the ceiling plenum above suspended ceiling. 2.8.8.2.Ceiling cable placement topology shall be, to the degree possible, down main halls and corridors then spurred to the work area outlets. 2.8.8.3.A11 cable shall be supported within 12-18 inches on any conduit, cable tray, or ladder rack entrance/exit point and support assemblies shall be placed 48-60 inches apart alternating measured center to center in order to avoid the potential for harmonics. 2.8.8.4.Support assemblies shall maintain cable at a minimum of 6 inches above the suspended ceiling. At no time is cable to rest on suspended ceiling "T" bar supports or tile. 2.8.8.S.Communications cable support assembly system shall remain independent of all other equipment, cable, conduit, or suspended ceiling the support systems. 2.8.8.6.Confirm clearances of at least 4 ft. from large motors or transformers, 1 ft. from conduits and cables used for high voltage (above 240 VAC single-phase) electrical power distribution and 5 inches from fluorescent lighting. 2.8.8.7.If cables must cross a fluorescent light fixture, crossing shall take place at a right angle to the fixtures longitudinal axis, and clear longitudinal edge of fixture by a minimum of 12 inches before running parallel to fixture's longitudinal axis. Page 14 of 24 2.8.8.8.Cables egressing from columns, walls, or floor monuments to service the modular furniture raceway systems or other cable housings shall be bundled and placed in split duct from point of egress to modular furniture cable raceway or other housing entrance point. 2.8.8.9.Route cable neatly through raceways, ceilings, telephone rooms, equipment rooms, and control rooms. Provide cable management and strain relief hardware as required to provide a neat and secure cable installation. 2.8.8.10. Service loops: For all backbone copper cable segments, provide 10 ft. (3 meters) of cable slack to both termination end points. For all horizontal copper cable segments, provide 1 ft. (.3 meters) of cable slack at the work area outlet and 10 ft. (3 meters) of cable slack at the Telecommunications Closet. 2.8.9. Optical fiber backbone cable: Optical fiber backbone cable shall be installed in innerduct for full length of all ladder rack, cable tray or conduit segment runs from start of run at equipment rack, cabinet or pull box to end of run segment at pull box or patch panel. When required for strain relief, cable support, or service loops, gaps in innerduct run are allowed to permit optical cable tie off and management. 2.8.9.1.Do not place cable in innerduct through/in pull boxes. Place minimum (2) "Caution: Fiber Optics" labels on exposed cable in pull boxes or gaps used for cable tie off. 2.8.9.2.Service loops: For all optical fiber backbone cable segments, provide 10 ft. (3 meters) of cable slack to both termination end points. 2.8.10. Cable shield bonding and continuity: 2.8.10.1. Bond cable shielding following the manufacturer's guidelines with #6 AWG Green solid copper wire to the nearest approved telecommunications ground at each end of the cable run. 2.8.10.2. Maintain continuity of cable shielding through splices and for entire length of cable run. 2.8.11. Fire stopping: Firestop all communications penetrations of fire barriers. 2.8.12. Seal all communication entrance conduits with sealing compound approved for its intended use. 2.8.13. Label cables according to the specifications noted herein and/or as per Page 15 of 24 the instructions given by the Telecommunications Coordinator. Comply with the following: 2.8.13.1. Use non-erasable labels. 2.8.13.2. Labels must be typed or printed. Hand-written labels are not acceptable. 2.8.13.3. Label material shall meet EIA/TIA 606A Standards. 2.9. TERMINATION OF COMMUNICATIONS CABLE 2.9.1. Terminate UTP backbone cable on 110-type punch blocks per drawings. Punch block termination is industry standard punch down by pair, color code, and pin/pair assignment. 2.9.2. Work area UTP terminations shall comply with ANI/EIA/TIA 568A. Comply with the following: 2.9.2.1.Terminate Category 5e data cables on 8 position, 8 conductor Information Outlet connectors at work area outlet and Telecommunications Closet patch panel ports. Category 5e cable terminations shall comply with the 5686 Standard. 2.9.2.2.Terminate Category 5e voice cables on 8 position, 8 conductor Information Outlet connectors at work area outlet. Category 5e cable terminations shall comply with the 5688 Standard. Terminate Telecommunications Closet end of Category 5e cable on 110-type punch blocks. Punch block termination is Industry Standard punch down by pair, color code, and pin/pair assignment. 2.9.3. Label backboards, punch blocks, punch block ports, patch panels, patch panel ports, and Information Outlets according to the specifications noted herein, or as per instructions from the Telecommunications Coordinator. The numbering shall be in accordance to the numbering scheme currently used by the City and comply with the following: 2.9.3.1.Use non-erasable labels. 2.9.3.2.Labels must be typed or printed. Hand-written labels are not acceptable. 2.9.3.3.Label material shall meet EIA/TIA 606A Standards. 2.10. TESTING AND CERTIFICATION Page 16 of 24 2.10.1. Testing personnel shall be competent in and qualified by experience or training for detailed design, installation and testing of telephone, data, and fiber cabling systems. 2.10.2. Provide all required testing instruments and pay all costs for testing and for any resulting repair or replacement. 2.10.3. Fiber pre-installation testing: 2.10.3.1. Confirm fiber cable media supplied is as specified and has no dysfunctional fibers by performing, on reel, OTDR testing before installation of fiber. Prepare a type written report of test results for inclusion in project records. 2.10.4. Provide test record documentation as specified herein. 2.10.5. Upon completion of the project, and as a condition for acceptance, vendor shall do the following: 2.10.5.1. Copper media cables: 2.10.5.1.1. Test all backbone copper pair media cables for opens, shorts, polarity, reversals of pair wires, and correct pin/pair assignment. Provide electronic and/or hard copy of the test results. 2.10.5.1.2. Use a hand held, UTP cable plant tester, such as those manufactured by Microtest Inc., Fluke Inc. or equivalent, which is capable of producing a hard copy, and an electronic copy (via vendor/supplier supplied free viewing software) of test result documentation to test the horizontal work area cable plant. Comply with the following: 2.10.5.1.2.1. The test certification equipment used must at a minimum perform the following tests consistent with parameters defined by TSB-67: 2.10.5.1.2.1.1. Wire Map 2.10.5.1.2.1.2. Length 2.10.5.1.2.1.3. Attenuation 2.10.5.1.2.1.4. Near-end Crosstalk (NEXT) 2.10.5.1.3. Adjust, repair, and/or replace defective material and equipment. Page 17 of 24 2.10.5.2. Optical fiber media: 2.10.5.2.1. Perform one direction patch panel port to patch panel port light source/power meter attenuation testing on all terminated fibers at both 850nm and 1300nm windows. Test in accordance with ANSI/EIA/TIA-526-14. 2.10.5.2.2. Adjust, repair, and/or replace defective material and equipment. 2.10.6. Walk each installation with the Telecommunications Coordinator, and: 2.10.6.1. Correct any noted defects in installation practices or labeling. 2.10.6.2. Adjust, repair, and/or replace defective material and equipment. 2.10.7. Failures detected during the testing shall be duly noted on the schedule, rectified and tested. On the fault being rectified this shall also be noted. These notes shall not be deleted or obliterated. Rectification of all damaged cables shall include replacing damaged cables with new cables in complete runs. In-line cable joints, splices or distribution points will not be acceptable. All damaged cables shall be removed from the site. 2.10.8. Tabulate all test data. Prepare an electronic report covering all testing performed and test results. Provide electronic report and all final test results documentation to the Telecommunications Coordinator and obtain receipt. 2.11. COMPLETION 2.11.1. The work hereunder will not be reviewed for final acceptance until all required labeling, maintenance data, identification, warning signs, as built and test result documentation, and warranty certification documents have been reviewed and approved and final cleaning has been completed. 2.11.2. The cable plant installation will be deemed acceptable when the vendor delivers to the Telecommunications Coordinator the following: 2.11.2.1. Fully installed and properly terminated and labeled UTP copper cable plant that is 99.9999% free of defective copper pairs. 2.11.2.2. Fully installed and properly terminated and labeled fiber optic cable plant which are 99.9999% free of defective fiber links, where a defective link is defined as a link whose tested attenuation exceeds its expected value where expected value is determined by that link's link attenuation equation calculation. The link attenuation equation formula is described in EIA/TIA-568-A. Page 18 of 24 2.11.2.3. One electronic set of cable media final test result documentation. 2.11.2.4. One set (if requested in scope of work) of reviewed and corrected installation drawings/prints. Drawings/prints must be submitted electronically in a format that is compatible with AutoCAD file formats. Page 19 of 24 APPENDIX A.1 -Technical Identification Samples Optical Fiber Patch Panel Label Example Page 20 of 24 APPENDIX A.2 -Technical Identification Samples `Behind-the-faceplate' Horizontal Label Example Page 21 of 24 APPENDIX A.3 -Technical Identification Samples Patch Panel Label Example Page 22 of 24 APPENDIX A.4 -Technical Identification Samples 110 Backbone and 110 Horizontal Label Example Page 23 of 24 APPENDIX A.5 -Technical Identification Samples Patch Panel to 110 Feed Cable Label Example Page 24 of 24 ACORD„ CERTIFICATE OF LIABILITY INSURANCE DATE (MxmOmrr) 01/08/09 Llc #oa6776e 1-949-297-5962 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION PRODUCER ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE IOA Insurance Servicee HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 165 it v ti S ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. u e an e, 130 Aliso Viejo, G 92656-2703 INSURERS AFFORDING COVERAGE NAIC A` Xanneth C. Salazar - - INSURED INSURERA: Hartford Casualty _ _ Pacific Coast Cabling, Inc. i INSURER B: Hartford Fire Insurance Co. _ ons dba PCC Network Solut 9340 Bton Avenue INSURERC: Hartford Casualty Insurance Co. INSURER D: Hartford linderwriteie, Ise. Co. _ Chatsworth, CA 91311 INSURER E: I:VVCIWIiCJ POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING THE TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR ANY REQUIREMENT , MAV PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IB SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. -_ wSR OD' POLICY EFFECTIVE POLICY EXPIRATION UNITS POLICY NUMBER DATE 72IIDNL7Q7399 O1/Dl/09 O1/Ol/10 EACH OCCURRENCE - $1,000,000 A GEN ERAL LIABILITY gMty~`Eq 76RENTE~ 000 300 X ILITY PREMISES Ea occurence , $ COMMERCIAL GENERAL LIAB ~' OCCUR MED E%P (An one pemon) $10,000 X CLAIMS MADE Add'1 Iced/Primary PERSONALBAOV INJURY $ 1,000,000_ X ation r Of Subro W i GENERALAGGREGATE _ Ea, DOD, oOD g ve a ER ' PRODUCTS-COMP/OPAGG 82, 000, 000 : LAGGREGATE LIMIT APPLIES P GEN POLICY X j PR4 LOC H ADTOMOBILE UABILRY 72IIDN007399 01/01/09 Ol/Ol/10 COMBINED SINGLE LIMIT $1,000,000 X (Ea acoiEenO - - ---'--""- ANYAUTO I ALLOWNED AUTOS BODILY INJURY E L (Per parson) ISCHEDULEDAUTOS ' HIRED AlJTOS BODaYINJURY $ ORM (PwacrJtlenQ NON-OWNED AUTOS gPPROV D AS TO F PROPERTY DAMAGE E -- (Par accitlen0 ~ CCIpENT AUTOONLY-EA A $ GAMGE LIABILITY _ ~ ~~' La ld IL: L( Bed ER THAN EAACC OT E ~ ANY AUTO ' AS5J9L .l: L.lt Atto ne H AUTOONLY: AGG E ~' 72RHOII97263 01/01/09 O1/Ol/10 '~ EACH OCCURRENCE T9, 000, 000 C EXCES$NMBRELLA LIABILRY ~ X _ AGGREGATE b 9.000,000 CLAIMS MADE OCCUR $ -_ $ DEDUCTIBLE --- X RETENTION $10,000 X WCSTAN- OTH- $ D 72NSNZ5814 01/01/09 O1/Ol/10 I WORKERSCOMPENSATION AND EMPLOYERS'LIA8ILITY E.L. EACH ACCIDENT g1, 000, 000 ANV PROPRIETORJPARTNERIEXECUTIVE OFFICERIMEMBER ESCLUDE07 Y E.L. DISEASE-EA EMPLOYEE $1,000.000 Ify tlmcnbauntlw E.L. DISEASE-POLICY LIMIT $1,000,000 SPECIAL PROVISIONS below H OTHER i t C OOTP0249104-OB 03/10/08 03/10/09 ployee Theft 1,000,000 r me 3rd Par y eductible 10,000 DESCRIPTION OF OPERATION81 LOCATIONSI VEHICLES/ EXCLUSN)NSADDED BY ENDORSEMENT/SPECIAL PROVISION3 General Liability Blanket Additional Insured applies ae requizad by written contract per attached endorsement form# General Liability includes Blanket Waiver of Subrogation and Pzimary a Non-Contributory per form# CG20301185 . All California Operations of the Named Insured The City of Santa Ana, its off icere, employees, agents, volunteers R e: and representatives are named ae Cert Holders/Add'1 Insureds ae required by written contract per attached form. CERTIFICATE HOLDER "^""~~"" "" --°' - -- --'- - - 8NOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THEE%PIRATION DATE THEREOF. THE ISSUING INSURER WILL ENDEAVOR TO MAIL 3D ~ DAYS WRRTEN City of Santa Aaa NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUi FAILURE TO DO SO SHALL Attn: Insurance 5BrviCae Division N-12 IMPOSE NO OBLIGATION OR LIABILRY OF ANY KIND UPON THE INSURER, R8 AGENTS OR a0 Civic Center Plaza REPREBENTATNE3. Santa Ana, G 92701 DSA AUTHOR12E0 REPRESENTATVE ~p(~ C~~--' "~ n eCnRn CORPORATION 1988 ACORD 25 (2001100) michellea 10857673 IMPORTANT If the certifcate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affrmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. ACORD area era in axaeas. of the opptfbable dried of inauranea- An agreed settlement means a 5etttement and relQa's±t 01 datiEity signed py us, Ute insured and the clairrtanf or the cirdmant's legal repTesentalive. 4. otherlnsurantx If other valid and cdtectible insur~ce is avatlab~ to the hsured for a Toss we cover under Caverepes A Or B of this Covare9a Pert. our,~li~§in~ are dmiled as fofbws: a. Primary Irtsurareea. This insurance is Primary except when tr: 6dow applies. Ifouter insurance is abo primary, we wii share with all that otfier insurance. by the method described in c. 9ebw. o. ExCasa Insurance This insurance i5 .excess over any Ot the other inatxance, wbtiViar primary, excess.:contingent;ar on any otlrer ti~sts [i) Yourt+VOrk Tttat:is Fire, Extended Covaralae,$uikter's-Risk, ktstadatim FGSk or stmtlar coverage for `ywr waK; t'1j Premises Rented To You That is tire, lightning. or axptasrorr insurance for pramixs rented tayou a tc+mnor-.rriM oar:upied by you with Permission of theowrter t3) Tenant LiabilHy That is 'visrirance murchased b1' yw b ix?var your Itatslity as a tenant far 'Property damage" to premises rented b you or temporarily occupied by y«, with Permission ottha owner, (4) Aaoraft, Aura Or Watercraft tl the lass artses out of the maintentvtce or use ota'ucraR., "autos' or waterGaR tO the exterttpot subysd to Exclusan g; of Section t - Coverage A - Bodrlyirrjury And ProPenY 17amage LlaitilitY. (s) Property Uamsgs to8orrowed E.quiprttenta Us~:Of Elevators ff the TOSS apses ovl of 'properly damegG' to twrtowei3 egt.ipmant a the use.. of elevators.b the extent not sr~jeU to Exduitron j.Ot Secdoit 1 . Coverage. A - 8odiiy Injury Attd ProPert3! Damage LYabidry; t8) When You Ate Added Aa An Addidonal Insured To OMler Insurance Any uV+er inauranca avaalabAa to ytw covering kability far damages arising out of ine yrernises w operations, ar prodtats and completed operallons, fa which you haveheert added as an addkbnal insured by-that. i~suranw; or Page 1dof 1A t71 When You Ark! Others As An Addittonel InsuredTo This fneurant>H Any otiter fnswarece av8tlat7ie tto an additional ~: However, theta9owing proviefansuPply rO Other inserance avaifabk to any parson a organization wtlo is an additional insured under Uils:COVerage Part. (a) Pyimery trauranee When Recprtred By Contrgat TnB insurance rs pnmsry i[ you hrwe agreetl to a written Conhacl or written agreom0m that: this insurance be primary. ~ other insurance is afro Primary, we willshnre vrhh ~au that oher intturanc2 tly [tom. method easaiDBd kt a. t~urow. {b) Primary And Nowt-4ontritwtory To t}titer insttrsnce When Required 8y Cprttract it .you hew: agreed in a wNien CWltrad: written agraemtink, or Permit that tills insurance is prknary and npn-contr~ukiry vdln ih+e adtfdtonai insureds-awn insuuance, Otis in5uranca is. primary and we wilt nol Beek rmrttritvrh'on from that other ~isurance. Paragraphs (a) and (b) uo not apply to other insurance to which the additonal Krtirerf has been added as an sdditonal maurad. tNhen ttiisinstrrance s.:axcess, we wdi. have no duty under Coverages A Or 8 to defend the insured wgainsi any "smY if Arty: other tnsurar has a -duty fo datend tlta. insured against that "t;rHl'; If no Other insurerdefend5, we will undertake [o do 50, but we wlf be srt6lled to the ~sured'S righb against .all thoaaother inGUrYn:. When this insurance is excess over oher nsurarwe,. vn3 wrT pay only our share Of tlee amount ottne bss, if any, that exceeds the sum:of: (ij The toisl amount that alt such other insurance would pay for tiro bss rn the absence of ttus insurance;-:and t2) The total d ol. deduchbfe and satf insured amarnts under alt fttat other ir>SUranGe. Wa wii share the remaining bss,'if any: with airy dther Ittsurenee ihatis not describedn ihisFxcess fnSUranr~: provisbn and was not nougnt specifically to appfyin excess etti,e Lirruts oFtnsurance shown `in the Declarations OF tlrs.Covarage,Parl. 6. LlethOd OtShifln@. IF a9 d the When irtt;tsarrce permits contntxnion by equal efiares; we will fonow this method also. Under this approach each- insurer Conttitwtes equal ernOUrttS anal ~ ha5 paid iV apl~oabte Nmit or insurance w none of the bas remains, whichever comes Rrst. HG.aQOi lt6 a5 If any of tna other lnsuronco dose rwt parrnit contribtxtort by equal shares, wa wiY contnbute Ely fimds. Under ails mettx)d, each )nsurels share Is based on the ratio of its appNCatile 4ms' d insurance to me tutxrt-app6cabfe emits or ir~ranea d aN r>,surars. 5. Premium Audit a. Wa wa cm+pite alI premq.unv fqn tlii9 C.ovgr0ge Part in sccordaras~ vdth our tutee and rates: b. Prer„ium stawn in ills Coverage Partaa advance premium is-a deposit premtum only. Ai the Close of each autlit Petiud we. w8t canpule thn eamed premium for ttutt period and sand notice to the first Named Insured. The. due dale for audit and retrospecwa premiums is the date shown as'the due date an d1e bill. H the sum of eta advance arw audit premiums. paid for the pdicy period I5 greater than tfn,eamad pnBmium, we wr1 return drn excess to the first Named Insured. a The Cyst Named insured. must keep records of the information we need for Ixernium oomputalicn, and nerd us copies et such times aswe maY request. b_ &eprasentations a. When You.ACCeptThlaPolicy 8y acxopting this policy„ydu agree: (1.}. The statam®rtty in @ta Dedaretlwrsartr. aCCUrate - .and Complete: {2) ilwsa statements era teased upon. reprassntations yonmade to us. end (3) We havQ Issued this pdiq in reliance upon y4fa' representations. b. t?>ilnfentbnaf.FallureToOiscbse:Hazards If unintantioruilly you should fa8 to rA6sJOae a8 hazards relating to. the cortdoct. of your twairiess tl'taS exist at Ifle incepfion date of this Coverage Part, we shall not deny coverage under Uris Coverage Part trecause of such faNure. 7. SsparationOttnsurads Except with. respect to the Limits of Insurance, and argr rights or duties-spncifica8y asagrred in this Cweraga Pan to the flrst.Named Insured; ih's fns~rancs appias a. A5 if eaCa Named ir~ured were-lfie only Nartred Insured; and 6. Sep9rately to each ihsured against:.-whom claim ~ made Or'suit' is brought.. b. 7nnsfer ~ Rights Of Recovery Age(nst OtFtera To 115 a. Transfer of Rfghb tN Raeovary - - Iiiheinsvred.Fina rights T4-feCf.Ner alt. W Aett-Of TcrY .payment, ctdudktg Suppkvnentary Payrnems, w+t. haw made under this Coverage Para.-fltose rights are Irarrsferred to vs. Tin rcrsuretlmusYdo rroiivng attar loss to impair them. At vurrequest, the HG Ip0 Oi Ofi 85 insurrrdwi[bring suit'~.orfrartsferUtoserightstous and help trs enforcethem:. 'b Waiver tM Rights Of Recovery (Waiver tk :Subrogation). _ ff fire ineur8d hoe welled any nghW of cecowary against arty person or or~Nzation for a8 tx Part of any Payment. indtxfvtg Supplementary PaYmervs, vre have made under this Gaverege Pert. we atSo wanre that right, provklsa the instead waiwu uw- rights of recovery against such person m organization io a conMact, agreement u pemod diet was eXesartad prior to life ki)wY or darntspe. 9: When We [)o Not Renew :U we dactde. rwt W renew-Use Goveraga Fart, wewill mail. or deliver to Ufa [Get Named Insured shtnvn in the Denlarations wntte~n-natlce a1 tMr nunrenewel not less than 3o days-before fire expiraGOn date. N notka is mailed, prodf ai maRing wIM be sufficient proor'nf,rtotfce: SECTION Y-- DF:FINI'ItONS 1. 'Adverti.senrent` rrreans the WidespreaC putilie dissernirru6on W ktfomiation or images 8th. has the pugwse of inCucing the sale of goads. products or services through: a. (t) Ratite; (2) Te~vitiort:. (3) t38tDoard:. (4} Megazinai t5) Newspaper, ur b. Arty cater publication that fs given widespread. publictSSDfbuBpn. 1-lawevar, 'edvoresemsrd'..does trot Ir~du6o: a. The design. Ixinted material, inttxmatiunMOr ~ges contained in, On ar upon 1}is packaging g of any gnods:or products; ar b.. M interactive comersaGm tietweerr or arrtwrg parsotls Ittrough a Computer network. 2. 'Advertising idea' m6ans arty idea far an 'advertiscarnnY. ~. "Asbestos: hazard' means an exposure or ttxeat of exposure to the &:uiai or a8eyed properties of asbesioa and' includes the mere presence of asbestos In enylofcn" 4. "Auto'meanaaiamf motor-venida, Iraifsr aaexrrfkader tiasigned for fravei on public roads, including arty sttachod rnaehinery or oqufprrrant. But'auto" dons rtol inelld@'mfibileiaWipment . '3, "f3odYYin)ury'rneens physkal: a: In)urv; p. Sickness. or -C: Diseas4 sustainedby a person and. rf ailing out of the above. mental anguish-or deathat anytime. Page 15 of 18 e~~eoa>aceal~a,l~~.new Pc;cr~xsauu«~5 POUCT tp~8gt72U VNUQ7399 ~µERpAL GEt+ERAt ~n~es e~o~lewr TME ~'0~'• tease ~-a ~x u-'~• ADDtTiQ1~A1-1NSUREQ ~- Q1Md€R31, C.ESSEES DR COI~lTRA~TORS - (FARM Bj n~c e~daaemeK irodiee xcrsw+cs P~.a udK mof~lna CAMidEft~Gl+i. G$+ERJ4L.t1AP1Al1Y Cf)VET~A~ P#tT sl'LRfii F Nr~s 0~.~~ OI'Olq/~ gpQ~IfgD g1~ WR{T'iLN WNTRACT. pt narr>dy apprars eb ~pp6cspem Qwa~dw Wh10 IS MI INSL6iED Js, put ady vrilA.iaspe in the Stird- c~1o ~o ~t ab C,gMlys~ hsia~a~cs se+~~s Oltm, Mw, ~~* Pipe i a 1 ~ X00 9 - 1 Y~ ACORO,a CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYY,7 12/31/09 PRODUCER Lic #oE6776e 1-949-297-5962 ioA Insurance Services 130 vantia, Suite 165 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. A11so Viejo, CA 92656-2703 Kenneth c. Salazar INSURERS AFFORDING COVERAGE NAIC # INSURED INSURERA-Travelera Property Casualty CO. Pacific Coast Cabling, Inc. dba PCC Ne trork Solutions INSURER B: Travelers Indemnity 9340 Eton Avenue INSURER G:Travelera Casualty 6 Surety CA 91311 Chatarorth INSURER D: , INSURER E: THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BV THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR DD' POLJCY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS A GENERAL LIABILITY 630-3558P4B9 Ol/Ol/10 O1/O1/11 EACH OCCURRENCE $1,000,000 X COMMERCIAL GENERAL LIABILITY PREMISES Ea occurence $ 300,000 CLAIMS MADE ~ OCCUR MED EXP (Any one person) $10,000 X Add'1 Inad/Primary PERSONALBADV INJURY $1,000,000 X Waiver of Subrogation GENERAL AGGREGATE $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $2,000,000 POLICY PRO- LOC H AUT OMOBILE LIABILITY SA3559P57B O1/O1/10 O1/O1/11 COMBINED SINGLE LIMIT $ 1 , 000 , 000 X ANY AUTO (Ea accident) ALLOWNED AUTOS .\i'z iZO VED r AS 1 Q~ P' ISM BODILY INJURY SCHEDULED AUTOS . (Per person) $ HIRED AUTOS - / ~ BODILY INJURY $ NON-OWNED AUTOS „ (Per eccitlen[) Laura ti i.,. _.:.cedy PROPERTY DAMAGE Assis(a~.~' i(y Attorney (Perersitlent) $ GARAGE LIABILITY AUTO ONLY-EA ACCIDENT $ ANV AUTO OTHER THAN EA ACC $ AUTO ONLY: AGG $ A EXCESSNMBRELLA LIABILITY CVP355 BP4 B9 O1/O1/10 Ol/O1/11 EACH OCCVRRENCE $9,000,000 X OCCUR ~ CLAIMS MADE AGGREGATE $9,000,000 DEDUCTIBLE $ X RETENTION $ 10,000 $ C WORKERS COMPENSATION AND HACR-UH-3985P64-7-10 Ol /O1/10 O1/O1/11 WCSTATU- OTH- X EMPLOYERS' LIABILITY E.L. EACH ACCIDENT $1,000,000 ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED'! X E.L. DISEASE-EA EMPLOYEE $1,000,000 If yes. tlescribe untler SPECIAL PROVISIONS below E.L. DISEASE-POLICY LIMIT $1,000,000 OTHER DESCRIPTION OF OPERATIONS / LOCATONS /VEHICLES /EXCLUSIONS ADDED BY ENDORSEMENT /SPECIAL PROVISIONS General Liability Blanket Additional Inaurad includes Primary cording par form #CGD2460805. General Liability Blanket Waiver of Subrogation par form #CGP4170708. Workers Compensation Waiver of Subrogation Ae: A11 California Operations of the Named Inaurad The City o£ Santa Ana, its officers, amployeea, agents, volunteers and representatives era nomad as Cart Holders/Add'1 Inaureda as required by rritten contract par attached form. CFRTIFIC ATE HOLDER CANCELLATION rtExcent 10 days for non-pal/ment of premium. SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION City of SaT1t8 Ana DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30~ DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL Attn: InaurallCe Servi Ca9 Divi Bi On M-12 IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR 20 Civic Cantor Plaza REPRESENTATIVES. Banta Ana, CA 927D1 AUTHORIZED REPRESENTATIVE ACORD 25 (200'1/08) kima ©ACORD CORPORATION '1988 14086220 r-~ J f ~ COMMERCIAL GENERAL LIABILITY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY BLANKET ADDITIONAL INSURED (CONTRACTORS) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIAB1LfTY COVERAGE PART ~. WHO IS AIV INSURED - (Section 11) is amended to indude any person or organization that you agree in a "written contrail requiring insurance' to inducts as an additional insured on this Cover- age Pa R, but: a) Only with rasped to liability for "bodily injury^, "property damage" or "personal injury"; and b) If, and ony to the extant that, the injury or damage is caused by ads or omissions of you or your subcontractor in the performance of "your work' to which the 'Written contrail requiring insurance" applies. The person or organization does not qualify as an additional insured with reaped to the independent ads or omissions of such person or organization. 2. The insurance provided to the additional insured by this endorsement is limited as follows: a) In the event that fhe Limits of Insurance of this Coverage Part shown in the Declarations exceed the limits of liability required by the 'Written crontrad requiring insurance", the tn- surance provided to the additional insured shall be limited to the limits of liability re- quired by that 'Written contrail requiring in- surance". This endorsement shall not in- crease the limits of insurance described in Section 111 -Limits Of Insurance. b) The insurance provided to the additional in- sured does not apply to "bodily injury", "prop- erty damage" or "personal injury" arising out of the rendering of, or failure to render, any professional architectural, engineertng or sur- veying services, including: 1. The preparing, approving, or failing to prepare or approve, maps, shop draw- ings, opinions, reports, surveys, field or- ders or change orders, or the preparing, approving, or failing to prepare or ap- prove, drawings and specifications; and ti. Supervisory, inspection, architectural or engineering activities. c) The insurance provided to the additional in- sured does not apply to "bodily injury" or "property damage" caused by "your work" and inducted in the "products-completed op- erations hazard" unless the "written contrail requiring insurance' specifically requires you to provide such coverage for that additional insured, and then the insurance provided to the additional insured applies only to such "bodily injury" or "property tlamaga^ that co- curs before the end of the period of time for which the "written contract requiring insur- ance" requires you to provide such coverage or the end of the policy period, whichever is earlier. 9. The insurance provided to the additional insured by this endorsement is excess over any valid and collectible "other insurance", whether primary, excess, contingent or on; any other basis, that is available to the additional insured for a loss we cover under this endorsement However, if the "written contrail requiring insurance' specifically requires that this insurance apply on a primary basis or a primary and non-contributory basis, this insurance is primary to "other insurance" available to the additional insured which covers that person or organization as a named insured for such loss, and we will not share with that "other insurance'. But the insurance provided to the additional insured by this endorsement still is excess over any valid and collectible "other in- surance", whether primary, excess, contingent or on any other basis, that is available to the addi- tional insured when that person or organizateon is an additional insured under such "other insur- ance'. 4. As a condition of coverage provided to the additions! insured by this endorsement a) The additional insured must give us written notice as soon as practicable of an "occur- rence" or an offense which may result in a claim. To the extent possible, such notice should include: C<3 D2 46 08 OS ®2005 The St. Paul Travelers Companies, Inc. Page 1 of 2 COMMERCIAL GENERAL LIABILITY I. How, when and where the "occurrence" or offense took place; li. The names and addresses of any injured persons and witnesses; and Ili. The nature and location of any injury or damage arising out of the "occurrence" or offense. b) If a claim is made or "suit is brought against the additional insured, the addRional insured must: 1. Immediately record the spedfics of the claim or "suit" and the data received; and il. Notify us as soon as predicable. The additional insured must see to it that we receive written notlce of the claim or "suit" as soon as predicable. c) The additional insured must immediately send us copies of all legal papers received in connection with the claim or "sufY', cooperate with us in the investigation or settlement of the claim or defense against the "suit', and otherwise comply with all policy conditions- d) The additional insured must tender the de- fense and indemnity of any claim or "suit" to any provider of "other insurance^ which would cover the additional insured for a loss we cover under this endorsement- However, this condition does not affect whether the insur- ance provided to the additional insured by this endorsement is primary to "other insur- ance" available to the additional insured which covers that person or organization as a named insured as described in paragraph 3. above. iS. The following definition is added to SECTION V. - DEFINITIONS: "Written contract requiring insurance" means that part of any written contract or agreement under which you are required to include a person or organlzation as an additional in- sured on this Coverage Part, provided that the "bodily injury^ and ^property damage" co- curs and the "personal injury" is caused by an offense committed: a_ After the signing and execution of the contrail or agreement by you; b_ While that part of the contract: or agreement Is in affect; and c. Before the end of the pdicy period Page 2 of 2 ®2005 The St. Paul Travelers Companies, Inc. CG D2 46 08 06 5:6