HomeMy WebLinkAbout23C - CABRILLO TENNIS CENTER ~.o~
REQUEST FOR "~~~~s
COUNCIL ACTION ~ . ~
CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY:
DECEMBER 7, 2009
TITLE: APPROVED
CONTRACT AWARD FOR CABRILLO ? As Recommended
TENNI S CENTER CLAY COURT ? As Amended
? Ordinance on 15t Reading
(PROJECT NO . 10 2 6 0 2 ) ? Ordinance on 2nd Reading
? Implementing Resolution
? Set Public Hearing For
CONTINUED TO
/ ,
l ~ FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
1. Award a contract to Saviano Company, Inc., the lowest responsible
bidder, in accordance with unit bid prices for the base bid plus add-
on alternate three in the estimated amount of $133,605 for
construction of Cabrillo Tennis Center Clay Court.
2. Approve a Funding Analysis with a total estimated construction cost
of $170,000.
DISCUSSION
On December 16, 2008, the Orange County Board of Supervisors approved an
agreement with the City for the addition of a tennis court at the
Cabrillo Tennis Center in the amount of $170,000.
The project includes construction of a single red clay tennis court at
the Cabrillo Tennis Center at Cabrillo Park (Exhibit 1). Improvements
also include lighting, fencing and a subsurface irrigation system. Once
completed, the project will enhance recreational opportunities for
children and adults in the adjacent neighborhoods.
The Notice Inviting Bids was advertised on October 9 and 12, 2009, and
bids were opened on October 29, 2009. A summary of the bid invitations
mailed, the bids received, and the bid results follows.
Santa Ana Contractors receiving notices: 19
Contractors requesting bidding documents: 11
Bids received: 4
Bids received from Santa Ana Contractors: 0
23C-1
Contract Award For Cabrillo Tennis Center
Clay Court
December 7, 2009
Page 2
BID AMOUNT
NAME OF RESPONSIVE BIDDER PLUS ADD-ON
CITY ALT III
1. Saviano Company, Inc. Mountain View $133,605
2. Y&M Construction, Inc. Gardena $138,910
Westlake $182,350
3. Malibu Pacific Tennis Courts, Inc. Village
4. Court Concepts, Inc. Santee
$251,513
Four bids were received and all were responsive. The lowest bid was
submitted by Saviano Company, Inc. for $133,605 which is below the
Engineer's estimate of $292,350.
After the bid opening, Malibu Pacific Tennis Courts, Inc. sent a letter
protesting Saviano's bid. They stated that Saviano's bid was not
responsive because Addendum No. 2 had been submitted by fax and not in a
sealed envelope as required by the bidding instructions. After reviewing
all relevant documents and upon consultation with the City Attorney's
Office, Public Works has determined that Saviano's original bid was
submitted in a sealed envelope and that faxing addendum No. 2 to the
City was a minor irregularity. Further, it did not change the amount of
the bid nor did it give Saviano an advantage or benefit not allowed
other bidders. Accordingly, Public Works staff recommends the contract
be awarded to Saviano.
ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act, the
recommended action is exempt from further review. Categorical Exemption
ER No. 2009-165 was filed for this project.
FISCAL IMPACT
The funding analysis shows a total estimated construction cost of
$170,000 for the project (Exhibit 2). Funds are available in the Public
Works account for the Cabrillo Tennis Center Clay Court Project
(accounting unit 16117266-66220).
APPROVED AS TO FUNDS AND ACCOUNTS:
Raul Godinez II Francisco Gutierrez
Executive Dire for Executive Director
Public Works Agency ~ ~ C ~l~nance & Mgmt. Services Agency
Contract Award For Cabrillo Tennis Center
Clay Court
December 7, 2009
Page 3
u
Gerardo Mouet '
Executive Director
Parks, Recreation, and
Community Services Agency
K:\Construction\RFCA-draft\12-07-09 Cabrillo Tennis Saviano 100WD ET.docx
23C-3
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EXHIBIT 1 ~°J ~s~
SANTA ANA ~ ~
crrY couNa~ CABRILLO TENNIS CENTER
P W A DE MBERD7A2009 CLAY COURT PROJECT
(PROJECT NO. 102602)
PUBLIC MURKS AGENCY
FUNDING ANALYSIS
PROJECT NO. 102602
CABRILLO TENNIS CENTER CLAY COURT
Construction Contract $133,605
Contingencies $36,395
TOTAL ESTIMATED CONSTRUCTION COSTS $170,000
Exhibit 2
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