HomeMy WebLinkAbout25A - AUTOMATED PARKING CITATION SYSTEM REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY:
DECEMBER 21, 2009
TITLE: APPROVED
? As Recommended
? As Amended
AGREEMENT WITH THE PHOENIX ? Ordinance on 15t Reading
GROUP TO PROVIDE AUTOMATED ? Ordinance on 2"d Reading
PARKING CITATION SYSTEM ? impiementing Resolution
? Set Public Hearing For
CONTINUED TO
~ L~l-~.-`~.- FILE NUMBER
C TY MANAGER
RECOMMENDED ACTION
Direct the City Attorney to prepare and authorize the City Manager and
Clerk of the Council to execute the attached agreement with the Phoenix
Group Information Systems to provide an Automated Parking Citation System
in the amount not to exceed $275,000 for a one-year term, subject to non-
substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Police Department exclusively utilizes a "hard copy" system for issuing
and processing parking citations, and for the past year the Phoenix Group
Information Systems has provided services for processing those citations.
They streamline and expedite the issuance and processing of parking
citations, and they handle all refunds related to parking penalties. We are
requesting and additional one-year agreement with the Phoenix Group for
those services.
Staff`s evaluation has determined that the Phoenix Group has performed
satisfactorily and recommends renewing the agreement for another one-year
term, in an amount not to exceed $275,000. The new agreement extending
through the end of the 2010 calendar year will guarantee stability within
the processing, hearing, and collection procedures for the City's parking
citations.
25A-1
Agreement for City's Automated
Parking Citation System
December 21, 2009
Page 2
FISCAL IMPACT
Funds are available in the Police Department Traffic Division Other
Contractual Services Account (account #01114405 62300), Public Works
Roadway Cleaning Other Contractual Services Account (account #06817641
62300), and CDA - Parking Meter Fund Other Account (account #02718860).
APPROVED AS TO FUNDS AND ACCOUNTS:
`
Paul M. Walters Francisco Gutierrez
Chief of Police Executive Director
Police Department Finance & Mgmt. Services Agency
25A-2
FIRST AMENDMENT TO CONSULTANT AGREEMENT
THIS FIRST AMENDMENT TO AGREEMENT, is entered into this 21 S` day of
December, 2009, by and between Phoenix Group Information Systems, a California corporation
(hereinafter "Consultant"), and the City of Santa Ana, a charter city and municipal corporation
organized and existing under the Constitution and laws of the State of California (hereinafter
Crty
RECITALS:
A. City and Consultant entered into Agreement #A-2008-333, dated December 1, 2008, for
the processing of parking citations and collection of parking penalties (hereinafter "said
Agreement").
B. In accordance with the terms and conditions of said Agreement, the Parties desire to
extend the term of said Agreement for an additional one-year period for the same amount
of compensation.
NOW, THEREFORE, in consideration of the mutual and respective promises, and subject to all
the terms and conditions of said Agreement, except as herein modified, the parties agree as
follows:
1. Section 2, COMPENSATION the relevant
portion of subsection (a) shall be amended
to provide that the total sum to be expended under this Agreement shall not exceed
$275,000.00 during the extended term of this Agreement.
3. Section 3, TERM, shall be amended to extend the term of said Agreement for an
additional one-year period through December 31, 2010.
4. Except as hereinabove modified, all terms and conditions of said Agreement shall remain
in full force and effect.
25A-3
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to
Agreement the day and year first above written,
ATTEST: CITY OF SANTA ANA
MARIA D. HUIZAR DAVID N. REAM
Clerk of the Council City Manager
APPROVED AS TO FORM:
JOSEPH W. FLETCHER
City Attorney
By:
Ryan O. Hodge
Deputy City Attorney
RECOMMENDED FOR APPROVAL: PHOENIX GROUP INFORMATION
SYSTEMS
PAUL M. WALTERS BOB MURPHY
Chief of Police President
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