HomeMy WebLinkAbout22E - COMMVAULT SOFTWARE
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY:
January 4, 2010
TITLE: APPROVED
? As Recommended
CONTRACT AWARD FOR ? As Amended
? Ordinance on 1S` Reading
COMMVAULT PREMIER ? Ordinance on 2"d Reading
MAINTENANCE RENEWAL ? Implementing Resolution
(SPEC . NO . 0 9 - 0 61) ? Set Public Hearing For
CONTINUED TO
FILE NUMBER
luz
CITY MANAGER
RECOMMENDED ACTION
Award a contract to En Pointe Technologies for the purchase of CommVault
Maintenance Renewal, for a one year period, with provision for two, one-
year renewals in an annual amount not to exceed $30,000.
DISCUSSION
The Information Services Division provides all computerized support for
the City Hall and the Santa Ana Police Department Data Centers. In 2007
the volume of data began exceeding the capabilities of the then current
data backup and recovery software system. As a result the elapsed time
required to backup data in these two data centers exceeded the time
spanbetween the end of one City business day and the start of the next
business day. Additional methods and procedures were needed to ensure the
integrity of the data transferred and stored from these data centers. An
assessment of commercially available backup and recovery software was
conducted. After extensive technical analysis, onsite testing of products
and reference checking, the software application from CommVault, Inc. was
deemed to be the best match for the needs of the City. CommVault data
backup and recovery software was installed and has performed
satisfactorily as well as the maintenance/customer support provided with
the product has been excellent.
The initial term of maintenance and support is expiring and staff
recommends that it be renewed. This will provide updates, upgrades and
technical support to keep this critical software operating at peak
efficiency.
22E-1
Contract Award for CommVault Premier
Maintenance Renewal
January 4, 2010
Page 2
The notice inviting bids was advertised on December 9, 2009 and bids were
solicited. A summary of the bid invitations and bids received is as
follows:
4 Invitations For Bid mailed
2 Bids received
Bids were received and opened December 17, 2009 (Exhibit 1) . The bid from
En Pointe Technologies is responsive to the specifications and meets the
City's requirements.
FISCAL IMPACT
Funds are available in the Finance Information Systems Strategic Plan
Maintenance and Support account (no. 10910147-62300).
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Mgt. Services Agency
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ABSTRACT OF BIDS
CONTRACT AWARD FOR COMMVAULT PREMIER MAINTENANCE RENEWAL (09-061)
Vendor En Pointe Nth Generation
Technologies Computing, Inc
Location Gardena San Diego
Total $ 26,168.30 $ 27,265.00
Exhibit 1
I
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