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Home My WebLink About25C - SR 55/MACARTHUR BLVD WIDENING ~R!#~~w y REQUEST FOR COUNCIL ACTION Y CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY: JANUARY 4, 2010 TITLE: APPROVED AMENDMENT TO AGREEMENT WITH ? As Recommended PBS&J FOR DESIGN ENGINEERING ? As Amended SERVICES FOR THE SR-55 / ? Ordinance on 1S` Reading ? Ordinance on 2"d Reading MACARTHUR BLVD. ON-RAMPS ? Implementing Resolution WIDENING (PROJECT NO. 072503 ) ? Set Public Hearing For CONTINUED TO ~'~%`-1-~-`~..-~-.. FILE NUMBER CITY MANAGER RECOMMENDED ACTION Authorize the City Manager and Clerk of the Council to execute the attached second amendment to the agreement with PBS&J, subject to non- substantive changes approved by the City Manager and City Attorney, to provide design engineering services for widening of MacArthur Blvd and the on-ramps from MacArthur Blvd to SR-55, in the amount not to exceed $45,000 for a total contract amount of $391,000. DISCUSSION On August 6, 2007, the City Council awarded a contract to PBS&J to prepare environmental documents, plans, specifications and estimates for the widening of the on-ramps and from eastbound MacArthur Blvd to SR-55 (Exhibit 1). The City has been working cooperatively with Caltrans to complete the environmental documents for this project. The traffic analysis prepared for the environmental documents requires widening of eastbound MacArthur Blvd. between the two on-ramps. As a result, additional design work and plan sheets beyond the scope of work in the consultant's agreement will be required. Staff has negotiated the additional fee of $45,000 to provide the design services including survey along MacArthur Blvd. 25C-1 Second Amendment To Agreement With PBS&J January 4, 2009 Page 2 ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Funds are available in the Measure M Street Construction fund (account no. 03217660-66220, project 072503), and Transportation System Improvement Area E (account no. 03417660-66220, project 072503) APPROVED AS TO FUNDS AND ACCOUNTS: Raul Godinez II Francisco Gutierrez Executive Director Executive Director Public Works Agency Finance & Mgmt. Services Agency 25C-2 MACARTFIUR BOIA_EVAFID sanreaiw ~ooP o~wvYr P~ ~Q `9 ~Y PROJECT LIMITS ~+N °R"^?a~. ~o - Op EXHIBIT 1 Qr . ~ _ SANTA ANA TRL.E~ qTY AMENDMENT TO AGREEMENT WITH PBS 8~J AGENDA DAT~~ FOR DESIGN ENGINEERING SERVICES FOR JAN. 4, 2010 THE SR-55 / MACARTHUR BVLD. ON-RAMPS ~5 "E"`" WIDENING (PROJECT NO. 072503) SECOND AMENDMENT TO AGREEMENT THIS SECOND AMENDMENT TO AGREEMENT is entered into on January 4, 2010, by and between PBS&J, a California corporation ("Consultant") and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS: A. The parties entered into that certain Agreement A-2007-185, dated August 6, 2007, (hereinafter "said Agreement") by which Consultant has provided engineering services in relation to the SR-55/MacArthur Boulevard Interchange ramp widening project B. By Amendment dated September 24, 2008, the parties authorized additional Traffic Study services and increased compensation to pay for the additional services. C. In accordance with the terms and conditions of said Agreement, the parties wish to again amend said Agreement to provide additional survey and plans, specifications and estimates for required roadway widening. WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all the terms and conditions of said Agreement, except those amended in this Second Amendment to Agreement, the parties agree as follows: 1. Section 1, SCOPE OF SERVICES, shall be amended to include additional survey services provided by subconsultant Towill, and additional plans, specifications and estimates provided by Consultant, all as set forth in Exhibit A-2, attached hereto and incorporated by this reference. Said additional work is required to allow for the widening of MacArthur Boulevard, based on preliminary engineering services. 2. Section 2, COMPENSATION, shall be amended to increase compensation by $45,000, to pay for the additional services. City agrees to pay and Consultant agrees to accept as total compensation for all services set forth in said Agreement and this Amendment, an amount not to exceed Three hundred sixty-one thousand dollars ($361,000.00). 3. Except as hereinabove amended, all terms and conditions of said Agreement shall remain in full force and effect. 25C-4 IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to Agreement on the date and year first written above. ATTEST: CITY OF SANTA ANA MARIA D. HUIZAR DAVID N. REAM Clerk of the Council City Manager APPROVED AS TO FORM: PBS&J JOSEPH W. FLETCHER City Attorney By: Laura Sheedy KEYVAN PIRBAZARI Assistant City Attorney Vice President RECOMMENDED FOR APPROVAL: RAUL GODINEZ Executive Director -Public Works Agency 25C-5 EXHIBIT A-2 SCOPE OF SERVICES RELATED TO MACARTHUR BOULEVARD INTERCHANGE RAMP WIDENING PROJECT December 9, 2009 25C-6 • An employee-owned company December 9, 2009 Mr. Kenny Nguyen, PE Senior Civil Engineer City of Santa Ana 20 Civic Center Plaza, M-36 Santa Ana, California 92702 Subject: SR-55/MacArthur Boulevard Interchange Ramp Widening Project Contract Amendment #2 (revised) Dear Mr. Nguyen: PBS&J appreciates the opportunity to submit this revised proposal agreement to the City of Santa Ana for approval of additional work necessary to update the SR-55/MacArthur Boulevard Interchange Ramp Widening Project (EA 0H2900). The purpose of the additional work effort is to include widening required on MacArthur Boulevard to adequately address the existing traffic operational issues. The original scope of work included widening the eastbound on-ramps with only restriping MacArthur Boulevard per attachment "A" per the City's RFP in 2007. The original scope of services only included restriping of MacArthur Boulevard; however, our detailed technical analysis determined that the existing width of MacArthur Boulevard is not wide enough to accommodate four general purpose traffic lanes with both left and right shoulders as required by Caltrans. This will require PBS&J to include additional plan sheets and details in the construction documents that were not originally included in the scope of work. Due to the previous work efforts put forth for this project the current budget is not sufficient to complete the project with the additional work required to add the roadway widening on MacArthur Boulevard to the plans, specifications and cost estimate. Therefore, PBS&J is requesting a contract amendment in the amount of $45,000, $35,000 for PBS&J's effort and $10,000 for additional survey on MacArthur Boulevard by Towill. Per our ongoing discussions our request for additional fee is based on the following assumptions: ¦ A full hydraulic/hydrology report is not necessary for this project. Basic calculations with new tributary areas and a memo indicating that water is not backing up to Caltrans right-of--way is sufficient. ¦ The drainage and contour grading plan sheets will be combined. ¦ Utilities will be shown on the layout sheets to eliminate separate utility sheets. ¦ The signing and pavement delineation sheets will be combined. ¦ Water pollution control plan sheets will not be required. However, the water pollution control items of work must be in the Caltrans Special Provisions, in the Summary of Quantities plan sheets and in the project cost estimate. The Caltrans Standard Plans will provide the plan sheet information. 625 The City Drive South • Suite 200. Orange, California 92868 • Telephone: 114.750.7215 • Fax: 714.750.2501 • www.pbsj.com 25C-7 December 9, 2009 Mr. Kenny Nguyen, PE Page 2 ¦ Cross sections are not required as part of the plan sheet package. Caltrans typically provides cross sections to the contractor separate from the plan sheet package. Since this is a City administered project the cross sections are not required. If any of these assumptions change during the course of preparing the final plans, specifications and cost estimate and obtaining approval from Caltrans, PBS&J may respectfully request further compensation to address the change is the scope of work. As the City is aware PBS&J has provided services beyond what was originally scoped to complete environmental documents to obtain a Categorical Exemption (CE), including preparing a complete technical environmental report. Please note that this request does not include any earlier work efforts in support of the environmental document. We sincerely look forward to completing this project with the City. Should you have any questions or concerns please don't hesitate to call me. Sincerely, Keyvan Pirbazari, P.E. Vice President cc: Sherry Nour. P.E. file l'~y~® 25C-8 f , 1 # , ~ r~ 1 ,~1 % / II 1, ~ t ~i ~ 1 1 , \ ~ ~ ~ \ 1 J it ~ z Ll ~ ~ ~ ~ ~ _ ~/./.fix;.\~\1, ~ ` r r`°\\\~~ e~- ! i ~ ~ ~ , ~ o 'ti ~ \ 1\ \ 'ti, ~ !i ~ 25C-9 City of Santa Ana Preliminary and Final Design for Ramp Widening of MacArthur Blvd. at SR-55 Interchange Extra request 12-9-09 Labor Category Person Hour Rate/Hour Total Labor Project Principal 0 $ 216.00 $ - Project Manager 20 $ 184.32 $ 3,686.40 Project Engineer 35 $ 157.85 $ 5,524.75 Civil Engineer 75 $ 86.40 $ 6,480.00 Environmental Manager 0 $ 165.60 $ - Environmental Planner 0 $ 100.80 $ - Structural Engineer 0 $ 155.52 $ - Cadd 150 $ 128.16 Admin $ 19,224.00 0 $ 57.60 $ - TOTAL 280 $ 34,9].5.15 ODC (PBS&J) Unit Unit Rate Amount Mileage 100 $ 0.55 $ 55.00 Reports /Printing LS $ 1.00 $ 29.85 Phone LS $ 1.00 $ - Postage/FedEx LS $ 1.00 $ - TOTAL ODC $ 84.85 Sub-Consultants Amount Leighton - Geotechnical $ _ Uran Cross Road -Traffic $ _ Towill -Survey, utility $ 10,000.00 TOTAL SUB-CONSULTANTS $ 10,000.00 GRAND TOTAL $ 45,000.00 25C-10