HomeMy WebLinkAbout22B - WATERWORKS FITTINGS AND SUPPLIES REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY:
FEBRUARY 1, 2010
TITLE: APPROVED
? As Recommended
CONTRACT AWARD FOR ? As Amended
WATERWORKS FITTINGS AN'D ? Ordinanc:e on 15` Reading
? Ordinance on 2"d Reading
SUPPLIES ? Implementing Resolution
(SPEC . NO . 0 9 - 0 5 9 ) ? Set Public Hearing For
CONTINUED TO
FILE NUMBER
CITY ANAGER
RECOMMENDED ACTION
Award contracts for waterworks fittings and supplies for a one-year
period, with provision for four, one-year renewals in the annual amounts
as follows:
Vendor: Location: Amount:
H.D. Supply Waterworks Santa Ana $35,000
S&J Supply Company, Inc. Santa Fe Springs $30,000
DISCUSSION
Last year, the Public Works Agency (PWA) Water Division delivered 40,438
acre-feet of water to businesses and residents in Santa Ana. To do so,
PWA maintains an extensive distribution system that includes 20 active
wells, seven pumping stations and reservoirs, and seven import water
connections, as well as miles of water pipe. In order to perform
maintenance and repairs on this extensive system, PWA requires an
assortment of materials such as valves, adapters, couplings, and clamps.
The materials are purchased through the Central Stores warehouse for
distribution. The contract for waterworks fittings and supplies is
designed to provide quality products at a significant savings based on
quantity pricing.
The notice inviting bids was advertised on November 24, 2009 and bids were
solicited. A summary of the bid invitations and bids received is as
follows:
13 Invitations For Bid mailed
6 Invitations For Bid mailed to Santa Ana vendors
5 Bids received
3 Bid received from Santa Ana vendors
22B-1
Contract Award for Waterworks Fittings and Supplies
February 1, 2010
Page 2
Bids were received, opened on December 15, 2009, and evaluated (Exhibit
1) The bids were evaluated by individual product categories. The bids
received from H.D. Supply Waterworks, a Santa Ana vendor, and S & J Supply
Company, Inc. are responsive to the specifications in their respective
categories and meet the City's requirements. The annual amounts are based
upon past usage and staff's projection for the next year.
FISCAL IMPACT
Funds are available in the Water Utility Water Systems Maintenance and
Water Quality & Measurement accounts (nos. 06017641-63001 and 06017644-
63001) .
APPROVED AS TO FUNDS AND ACCOUNTS:
~ ~ ~M ~ n T~-~V
Raul Godinez I Francisco Gutierrez
Executive Direc r Executive Director
Public Works Agency Finance & Mgmt. Services Agency
RG/WO/09-059.9:
22B-2
ABSTRACT OF BIDS
CONTRACT AWARD FOR WATERWORKS FITTINGS AND SUPPLIES (Spec. 09-059)
Vendor H.D. Supply S&J Supply Ferguson
Waterworks Company, Inc. Waterworks
Location Santa Ana Santa Fe Springs Santa Ana
Payment Terms Net 30 Net 30 Net 30
CENTRAL STORES STOCK ITEMS
CATEGORIES -FITTINGS
A Repair Clamps 20 057.83 $ 20,981.82 $ 21,862.00
B Service Saddles $ 865.44 $ 726.60 $ 990.60
C Clay Pipe Couplings $ 73.92 NO BID $ 108.00
D Clay Pipe $ 408.00 NO BID $ 396.00
CATEGORIES -SUPPLIES
A Flanges $ 897.60 $ 966.84 $ 1,263.18
B Gaskets $ 290.00 NO BID $ 370.00
C Sleeves $ 3,392.04 $ 3,693.36 $ 4,536.00
D Tees $ 1,126.44 $ 1,232.88 $ 1,548.00
E Gate Valves $ 23,851.98 $ 22,456.40 $ 28,122.00
F Miscellaneous $ 461.00 $ 1,113.00 $ 890.00
Total Cost $ 26,298.83 $ 23,183.00 $ 1,242.00
Estimated Annual
Usage-Stock Items
(Including Sales Tax) $ 35,000.00 $ 30,000.00 $ 396.00
Vendor Wells Supply Masta
Company Distributors
Location Santa Ana Diamond Bar
Payment Terms Net 30 Net 30
CATEGORIES -FITTINGS
A Repair Clamps $ 21,371.55 $ 20,627.10
B Service Saddles $ 799.20 NO BID
C Clay Pipe Couplings $ 90.00 NO BID
D Clay Pipe NO BID NO BID
CATEGORIES -SUPPLIES
A Flanges $ 1,063.80 NO BID
B Gaskets NO BID NO BID
C Sleeves $ 4,048.80 NO BID
D Tees $ 1,344.00 NO BID
E Gate Valves $ 23,970.30 NO BID
F Miscellaneous NO BID NO BID
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22B-4