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HomeMy WebLinkAbout23B - RESIDENTIAL STREET REPAIR REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY: FEBRUARY 1, 2010 TITLE: APPROVED CONTRACT AWARD FOR RESIDENTIAL ? As Recommended STREET REPAIR - PHASE 12 ? As Amended ? Ordinance on 1 sc Reading (PROJECT NO . 10 - 6718 ) ? Ordinance on 2"d Reading ? Implementing Resolution ? Set Public Hearing For CONTINUED TO "'C~~,f ~ - - - FILE NUMBER CITY MANAGER RECOMMENDED ACTION 1. Award a contract to All American Asphalt, the lowest responsible bidder, in accordance with unit bid prices for the base bid plus add- on alternate one in the estimated amount of $2,929,195 for construction of Residential Street Repair - Phase 12. 2. Approve a Funding Analysis with a total estimated construction cost of $3,515,000. ~ 3. Approve an Appropriation Adjustment recognizing unanticipated revenues and reimbursements from tenants at the Santa Ana Regional Transportation Center in the amount of $76,950 in various revenue accounts and appropriating $76,950 to pay for parking lot surface repairs (accounting unit 06718870-62320). DISCUSSION This project is part of the City's ongoing commitment to rebuild neighborhood streets throughout the City. Segments of local streets located in neighborhoods north of McFadden Avenue and east of Flower Street have been identified as a high priority for rehabilitation in the City's pavement management system (Exhibit 1) The pavement is deteriorating due to weather, age, and heavy usage. Additionally, some of the adjacent curbs, gutters, sidewalks, cross gutters, and curb ramps are in various states of disrepair and require replacement. This neighborhood project provides for recycling of existing asphalt pavement with the cement treated base reconstruction process, and replacement of damaged concrete curbs, gutters, sidewalks, cross gutters, and curb ramps. Bid alternate one provides for re-establishing the survey monuments. Once completed, these improvements will enhance the ride quality, surface drainage, and visual appearance of the neighborhoods. 23B-1 Contract Award For Residential Street Repair - Phase 12 February 1, 2010 Page 2 Included in the project is parking lot pavement repair at the Santa Ana Regional Transportation Center (Exhibit 2~. To obtain the lowest possible price, this repair was included in the scope of this project at a cost of $76,950. To allocate funds for this repair, an Appropriation Adjustment (AA) is needed. The AA recognizes $73,450 from unanticipated rent revenues at the Transportation Center and $3,500 in reimbursement from A White and Yellow Cab Company for their portion of the repair costs. The Transportation Center pavement is deteriorating due to weather, age, and heavy usage of taxi and buses. This portion of the project provides for construction of new asphalt pavement at two entrances/exits. The Notice Inviting Bids was advertised on November 23 and 25, 2009, and bids were opened on December 17, 2009. A summary of the bid invitations mailed, the bids received, and the bid results follows. Santa Ana Contractors receiving notices: 14 Contractors requesting bidding documents: 15 Bids received: 6 Bids received from Santa Ana Contractors: 1 NAME OF RESPONSIVE BIDDER CITY TOTAL BASE BID PLUS ADD ON ALTERNATE ONE 1. All American Asphalt Corona $2,929,195.00 2. Hardy & Harper, Inc. Santa Ana $2,967,375.00 3. R. J. Noble Company Orange $3,097,880.50 4. Elite Bobcat Service, Inc. Corona $3,106,957.00 5. Imperial Paving Co., Inc. Santa Fe Springs $3,171,670.00 6. Excel Paving Company Long Beach $3,339,395.00 A total of six bids were received and all were responsive. The lowest base bid plus add-on alternate one was submitted by All American Asphalt, for $2,929,195, which is below the Engineer's estimate of $3,142,240. ENVIRONMENTAL IMPACT In accordance with the California Environmental Quality Act, the proposed project is exempt from future review. Categorical Exemption Environmental Review No. 2009-181 will be filed for the project. i 23B-2 Contract Award For Residential Street Repair - Phase 12 February 1, 2010 Page 3 FISCAL IMPACT The appropriation adjustment will enhance The Depot's Operations revenue accounts (accounting units 06718002-53802, 06718002-53809, 06718002- 53820, 06718002-53819, and 06718002-57990) by $76,950 and increase the appropriation account for M & R Building and Grounds (accounting unit 06718870-62320) to pay for the Transportation Center repair. The funding analysis shows a total estimated construction cost of $3,515,000 for the project (Exhibit 3). The remaining funds are available in the Public Works Account for Project Restore (accounting unit 05817661-66220), and the Proposition 42 Fund (accounting unit 02817660-66220). APPROVED AS TO FUNDS AND ACCOUNTS: Raul Godinez I Francisco Gutierrez Executive Director Executive Director Public Works Agency Finance & Management Services Agency K:\construction\RFCA-draft\10-6718 100WD 23B-3 23B-4 i _ ~ 1 (!1 ~ m I 9v N p ~ Z M. 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E ®e o a ~ ~9T ~ mmnnmmrr~r~~~~®~~ y£~ PEST ` ] MII T E G E N D ] YIIWEN ET - PROPOSED IMPROVEMENTS ln® NNNTER "Y ® SANTA ANA REGIONAL TRANSPORTATION CENTER INTS) JGptlO/y EXHIBIT 1 SANTA ANA I ~ CITY COUNCIL CONTRACT AWARD FOR ; P~ AGENDA DATE RES~ENTIAL STREET REPAIR VVVVu FEBRUARY 1, 2010 RECONSTRUCTION PHASE 12 ft~l~ ~5 P~N~T (PROJECT NO. 106718) ~ ~i T ~I~O~ T., ~'4 ~ k ri `~,a 1, f NTS) l i . _ ~.G j ~ ~ f M ^ 1 SANTA AN~k . TRANSP~R'TATK~V ~ ~ . }~i, y 9 - kL a LEGEND - PROPOSED IMPROVEMEIJT'S JG pt i o N a~9 EXHIBIT 2 ~~1: SANTA ANA I CffY COUNCIL CONTRACT AWARD FOR I P W ~ AGENDA DATE RESIDENTIAL STREET REPAIR FEBRUARY 1, 2010 RECONSTRUCTION PHASE 12 ,~S ~K. (PROJECT NO. 106718) FUNDING ANALYSIS PROJECT NO. 10-6718 RESIDENTIAL STREET REPAIR - PHASE 12 Construction Contract $2,829,195 Contract Administration $52,885 Inspection and Testing 5150,000 Survey Staking 590,000 Contingencies $292,920 TOTAL ESTIMATED CONSTRUCTION COSTS X3,515,000 Exhibit 3 23B-7 23B-8