HomeMy WebLinkAbout25J - LANDSCAPE MAINTENANCE REQUEST FOR _
COUNCIL ACTION ~
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CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY:
MARCH 1, 2010
TITLE: APPROVED
? As Recommended
AGREEMENT AMENDMENT WITH ? As Amended
? Ordinance on 15t Reading
VISTA DEL VERDE LANDSCAPE FOR ? Ordinance on 2~d Reading
LANDSCAPE MAINTENANCE ? Implementing Resolution
SERVICES AT VARIOUS CITY ? Set Public Hearing For
FACILITIES
CONTINUED TO
e FILE NUMBER ~
CIT. MANAGER
RECOMMENDED ACTION
Authorize the City Manager and Clerk of the Council to execute the attached agreement
amendment with Vista Del Verde Landscape, Inc. for the provision of landscape maintenance
services at various public facilities in the amount of $216,557 for aone-year term, subject to non-
substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Parks, Recreation and Community Services Agency is responsible for landscape
maintenance at various public areas throughout the City. The sites maintained by Vista Del
Verde under this agreement include bike trails, parks, the Santa Ana Police Athletic Activities
League building, the Newhope Library and the Regional Transportation Center. On January 4,
2006, the City Council approved atwo-year agreement with Vista Del Verde, with provision for
three one-year renewals. The recommended action represents the final option year. A
subsequent agreement amendment adding Saddleback View Park, McFadden Triangle, and the
Flower Street Bike Trail Extension, was approved on March 15, 2007. The two-year base
agreement expired February 28, 2008.
The Parks, Recreation and Community Services Agency is satisfied with the quality of services
being provided by Vista Del Verde and recommends approval of this final year which will expire
on February 28, 2011. The current contract includes a base amount of $162,565. This
amendment increases the base by $12,828 for the Macarthur Bike Trail Entrance, $13,572 for the
Flower Bike Trail Extension, $2,592 for the Santiago Creek Bike Trail Extension, and $25,000
contingency, for a total contract amount not to exceed $216,557.
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Agreement Amendment with Vista Del Verde
March 1, 2010
Page 2
FISCAL IMPACT
Funds for the first four months of the agreement are available in the 09/10 fiscal year Park Services
and Community Development Agency contractual accounts (nos. 01113250 62300 and 06718870
62320). Funds for the duration of the agreement will be included in the proposed FY 10/11 budget.
f' APPROVED AS TO FUNDS & ACCOUNTS:
i%~
S~S1S`ct ~r . ~ ,~'~oe,
Gerardo Mouet Francisco Gutierrez
Executive Director Executive Director
Parks, Rec. and Comm. Svcs. Agency Finance and Mgmt. Services Agency
Raul Godinez II
Executive Director
Public Works Agency
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FOURTH AMENDMENT TO
LANDSCAPE MAINTENANCE AGREEMENT
THIS FOURTH AMENDMENT TO AGREEMENT is entered into this 1St day of March
2010, by and between Vista Del Verde Landscape dba Bevill Landscape Management
("Contractor") and the City of Santa Ana, a charter city and municipal corporation of the
State of California ("City").
RECITALS:
A. The parties entered into Agreement #A-2006-020, dated February 6, 2006,
(hereinafter "said Agreement") by which Contractor has provided landscape
maintenance for certain City parks.
B. The Parties agreed to amend said Agreement three times to include additional sites
which are maintained by Contractor, to extend the term and to increase compensation
to pay for services during the extended terms.
C. In accordance with the terms and conditions of said Agreement, the parties desire to
again amend said Agreement, to extend the term for an additional one-year period and
increase compensation to pay for services during the extended term for additional
facilities to be maintained.
WHEREFORE, in consideration of the covenants contained in said Agreement, as
previously amended, and subject to all the terms and conditions of said Agreement,
except those amended in this Fourth Amendment to Agreement, the parties agree as
follows:
1. Sections 1, SCOPE OF SERVICES shall be amended to add the Macarthur Bike
Trail Entrance, the Flower Bike Trail Extension, and the Santiago Creek Bike Trail
Extension to the facilities to be maintained.
2. Sections 2.a., COMPENSATION, respectively, shall be amended to increase the base
compensation by $12,828 for the Macarthur Bike Trail Entrance, $13,572 for the
Flower Bike Trail Extension, $2,592 for the Santiago Creek Bike Trail Extension, and
$25,000 contingency, for a total contract amount not to exceed $216,557.
3. Section 3, TERM, shall be extended for an additional one-year period, through
February 28, 2011.
4. Except as hereinabove amended, all terms and conditions of said Agreement shall
remain in full force and effect.
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IN WITNESS WHEREOF, the parties hereto have executed this Fourth Amendment to
Agreement on the date and year first written above.
CITY OF SANTA ANA
ATTEST:
MARIA D. HUIZAR DAVID N. REAM
Clerk of the Council City Manager
APPROVED AS TO FORM:
JOSEPH W.FLETCHER
City Attorney
VISTA DEL VERDE
LANDSCAPE.
(NAME)
(Title)
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