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Home My WebLink About25B - YOUTH SEVICE NAVIGATOR REQUEST FOR :r ~~N COUNCIL ACTION CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY: APRIL 5, 2010 TITLE: APPROVED ? As Recommended YOUTH SERVICE NAVIGATOR ? As Amended ? Ordinance on 15t Reading MEMORANDUM OF UNDERSTANDING ? Ordinance on 2"d Reading AMENDMENT ? Implementing Resolution ? Set Public Hearing For CONTINUED TO ~9,~_ FILE NUMBER CIfY MANAGER RECOMMENDED ACTION Direct the City Attorney to prepare and authorize the City Manager and Clerk of the Council to execute an amendment to the Memorandum of Understanding between the Santa Ana Workforce Investment Board/Youth Council and the Santa Ana WORK Center/Youth Service Provider Navigator. WORKFORCE INVESTMENT BOARD ACTION At its regularly scheduled meeting of March 12, 2010, by a vote of 20:0 (Claudio, Conway, De Leon, Lewis, Maldonado, Metzler, Pina, Ruiz, Saldivar, Solkamans absent) the Workforce Investment Board: 1. Recommended to increase funding by $40,000 for the Youth Service Navigator Program Year 2009 -10 from unobligated youth funds and 2. Recommended that the City Council amend the Memorandum of Understanding between the Santa Ana Workforce Investment Board/Youth Council and the Santa Ana WORK Center/Youth Service Provider Navigator. DISCUSSION On June 1, 2009 the City Council approved an extension of the term of the Memorandum of Understanding (MOU) with the Santa Ana WORK Center/Youth Service Program Navigator through June 30, 2010. The Youth Service Navigator assumes the responsibility of determining Workforce Investment Act (WIA) youth eligibility for WIA funded programs and services, provides technical assistance to youth service providers, shares best practice in case management, placement, exit, and follow-up services. In addition the Youth Service Navigator ensures the completion and accuracy of all required forms and documentation, works cooperatively with all youth service providers from the initial outreach, recruitment, and intake process to the 25B-1 Youth Service Navigator MOU Amendment April 5, 2010 Page 2 successful completion, exiting, and follow-up of all WIA youth enrolled in the Youth Service Provider Network (YSPN). The procurement process for Program Year (PY) 2009-10 resulted in the award $721,915 of funding to six existing youth service providers to serve 104 Santa Ana low-income youth. A second procurement for PY 2009-10 awarded $183,392 to two new youth service providers to serve 36 Santa Ana low-income youth. It also increased the amount of funding by $288,984 for two existing providers to run a green construction program serving 20 Santa Ana low-income youth. This brings the total award amount for PY 2009-10 to $1,194,292 to eight youth service providers to serve approximately 160 youth. The initial Navigator budget was based on the first procurement and did not include the two additional youth service providers and the green construction program. New youth service providers require more training and technical assistance than do youth service providers who have had previous WIA experience. Additionally, the Santa Ana WORK Center was awarded a Green Job Corps grant for $84,410 in collaboration with the Orange County Workforce Investment Board and the Anaheim Workforce Investment Board. This grant will serve 28 Santa Ana low-income youth and has been assigned to the Youth Service Navigator staff. No funding for staff salaries is provided through this grant. This recommendation to authorize an increase in the budget will allow the Youth Service Navigator to cover expanded YSPN activities by allocating additional staff time to provide technical assistance and training to the new service providers and to oversee the Green Job Corps Program. FISCAL IMPACT No fiscal impact associated with this item. Cynthia J. Nelson Deputy City Manager for Development Services Community Development Agency CJN/LS/DS/sv Exhibits 1. MOU Amendment 25B-2 A.MI+;NDMENT TO M)'uMORANDUM OX+' UNDERSTANDING I3T•;TVVRI~aN'1<HL SANTA ANA WORICIi'ORC)G INVI;STMT?;NT BOARD/YOU'1.`H GOIINCIL AND TII1G SANTA ANA W/O/R/I{ CRNTrRI YOUTH SI' RVICI'; PROVIDI:~;It NAVXGATOR This Amendme~tt to the Memorandum of Understanding is entered this •J• day of April 2010, by and between the Santa Ana 'Workforce Investment Board ("WII3"}/Santa Ana Youtli Council attcl the Santa Ana VV/O/R/f~ Center ("Provider"} acting in its capacity as the Xoutl~ Service provider Navigator. R~CXTA&S A. The City.and Provider entered into that certain Memorandum of Understanding dated July i, 2009, hereinafter referred to as "said Agreement", for the Santa Ana W/O/R/K Cc11ter to act as the "Service Navigator" for all WlA youth services, and its eligible participatrts. The Service Navigator's function within the Youth Service Provider Nehvork is to coordinate services iti a manner that elinunates burcaueracy from the participating providers. B. The patties hereto now desire to amend the "Budget" attached as Exhibits C and D to said Agreement. WHEREFORE, in consideration of the muhtal and respective covenants atxl promises hereiuafter contained and made, and subject to all of the terms and conditions of said Ag?~eenient as hereby amended, the parties hereto do hereby agree as follows: 1. Sectiotr 5 of said Agreement regarding Iltulget shall be amended as follows: "l3UDC)1;T: The W/O/R/K Centcr acting fts the "Provider", shall provide all of the services discussed herein as well as those sot Earth in Exhibit A, for the aiottetary amount set forth in its updated and revised Budget aitachecl hereto as Exhibit G-1 and D-1." 2. Except as l~ereinabovc modified, the terms and conditions of said Agreement remain unchanged and in fitll force and effect. Exhibit 1 25B-3 IN WITNESS WHEREOF, the parties hereto leave exeoutcd this Ameixlment to the Memorandmn of Understanding the bate and year first aUove written, ATTEST; CI'T'Y OF SANTA ANA i Maria D. IZl11Zaf Aavid N. Ream Clerk of the Council City Manager APPROVED AS TO FORM; Santa Ana Workforce Investment Board Joseph W. Fletcher, City Attorney By; Lisa Storck Leo McMurtray Assistant City Attorney WIB Chairman RECOMMENDED FOIL APPROVAL: Cynthia J. Nelson, Deputy City Manager For Development Services • i 25B-4 ~li~ibility Flov~ Char ~ r e o e e _ {{f{ '4 1 \ ~ ' 0 ~ r V sF t rf r e ~ • e ~ ~ - ~ ,~t. .t ® ~ ~ i 1 _I « • o 0 ~4 r ` ~ • e / o V ~ t . i ~ I. . k / y ~ w ~ • }f Attachment A) 25B-5 Youth Navigator Budget Fiscal Year 200910 Saiaries $175,790.00 Benefits $52,998.00 Total Personnel Costs: $228,788.00 Operations: Communications $2,670.00 Training & Travel $1,672.00 Office Rent $15,352.00 Office Supplies $1,398.00 Office Operations $10,820.00 Total Operations Costs: $31,912.00 Indirect Costs $10,385.00 Supportive Services $1,000.00 i Total Youth Navigator Budget: $272,085.00 Attachment C 25B-6 YOUTI-I SERVICE NAVIGATOR BUDQET 09»10 NARRA'T'IVE Salaries - Salaries of $175,790 for fiscal year 09-TO ace based on staffing of 2,45 FTE, Due to the fiscal constraints facing the City, the scheduled salary increases may not occur pending the outcome of negotiations with the various unions and the City, The prol}osed salaries include a 4% increase as of July 1, 2009 and a 2,S% increase as of January 1, 2010, The salary figure also includes the 8%PERS employee portion paid by the City of Santa Ana as a retirement benefit, Staff includes: • Workforce Specialist III 1.5 T?TE Workforce Specialist II l.O FTE Sr. Office Assistant 0.1 S FTE - Economic Develop Mgr O,OS FTE B i is IIenefiis of $52,998 are based on the following information: PERS eontribtttion of 8.4% of base salary Medicare contribution of 1.45% of base salary Medical retirement contribution of 1.75% of base salary Workers compensation contribution of 1.04% of base salary Health benefits increased approximately S% from 08»098 fo 098»10 Ql~e~ations: Con#rachial services are office overhead costs, which iiiclu<le but are not limited to telephone costs, office rent, training and conference costs, advertising, and contractual obligations. • Office Sui~~lies Operating materials and supplies ate based on usage for fiscal year 2008-09 and include printing, meeting expanses, mileage, postage, etc. 23 Attachment: D i f 25B-7 Fixed Charges Fixed charges, which include City Equipment Rental, Insurance, IS Strategic Plan and TT Support, are assessed by the City of Santa Ana attd the Contnttutiiy llevelop~ttent Agency. Charges are allocated based on staff costs and usage. Indirect costs ate 5.92% of the full ti~tte salaries and are budgeted at $10,385 for fiscal year2009~I0. Miscella~teous Supportive services are budgeted at $1,000 for the service navigator. Service providers budget supportive services for their participants in their individual budgets. 24 .A.ttachment D 25B-8