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Home My WebLink AboutDMS FACILITY SERVICES 1City of Santa Ana OREM Clerk of the Cout, A AGREEMENT TERMINATION FORM ----------- --- - - - ----- - I-- ............. I .... .... .. .... ........... .. .................... COTC Office Use Only ------------------------- - - ------ - ---------------------- - Please complete this form when the attached agreement and all amendments (if any) are no longer in effect. jN C Return form to the Clerk of the Council Office (M-30). L The agreement with 1::kAs vm X ` Ltu a'A Colt No. wascompleted on j I and final payment has been made. V'S (List all amendments. Use space below if needed.) C) Department: Phone/Ext.: Signature: QAi(k -'Q -I&Odan Date: 114 Revised 0412-10 INSURANCE ON FILO WORK MAY PROCEED (IMTtL INSURANCE EXPIRES CLERK OF COUNCIL DATE: -l-- 9— /d LANDSCAPE AND MAINTENANCE AGREEMENT A-2010-027 THIS AGREEMENT, made and entered into this 16'h day of February, 2010 by DMS Facility Services, a California corporation (hereinafter "Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter "City"). RECITALS A. The City desires to retain a Contractor having special skill and knowledge in the field of high- level park landscape maintenance comparable with standard industry practice. o � B. Contractor represents that Contractor is able and willing to provide such services to the City. QL C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Contractor shall perform landscape maintenance services for Santa Ana Parks, District 1, as set forth in City's Request for Proposal 09-006, dated February 27, 2009, incorporated by reference to this Agreement, the Specification for Routine Maintenance, attached hereto as Exhibit A, and Contractor's Proposal dated April 6, 2009, attached hereto as Exhibit B. Said maintenance includes the baseball/softball diamond maintenance, which Contractor has subcontracted to Professional Sport Field Maintenance to maintain baseball fields during the season. DMS will maintain baseball fields during the off-season. 2. CITY INSPECTION The Executive Director of the Santa Ana Parks, Recreation and Community Services Agency, or his designee, shall regularly inspect the parks, playgrounds, fields and other City property subject to this Agreement. If said inspection results in discovery of work that is not performed in the agreed manner, and to the professional degree set forth in the Specifications, Contractor agrees that the City shall deduct from Contractor's next monthly payment, the City's actual or estimated costs of performing the work to bring the property into conformance with the Specifications. Additionally, City shall impose liquidated damages of up to $300.00 per inspection, per Park not meeting the Specifications during any such inspection. 3. COMPENSATION a. City agrees to pay, and Contractor agrees to accept as total payment for its services, the rates and charges identified in Exhibit B. The total sum to be expended under this Agreement shall not exceed $261,120.00, plus a five percent (5%) contingency for a total amount not to exceed $274,176.00 annually, during the term of this Agreement. b. Payment by City shall be made within thirty (30) days following receipt of proper invoice evidencing work performed during the prior month, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 4. TERM This Agreement shall commence on April 1, 2010 and terminate on March 31, 2011 unless terminated earlier in accordance with Section 13, below. Additionally, the City may terminate this Agreement if the Santa Ana City Council fails to approve funding for the Agreement for any fiscal year covered herein. The term may be extended up to four additional one-year terms at the sole discretion of the City. 5. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. INSURANCE Prior to undertaking performance of work under this Agreement, Contractor shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance which shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Consultant's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence. Such insurance shall (a) name the City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary with respect to insurance or self-insurance programs maintained by the City; and (c) contain standard separation of insureds provisions. K b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. c. Worker's Compensation Insurance. In accordance with the provisions of Section 3300 of the Labor Code, Contractor, if Contractor has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Contractor agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. The following requirements apply to the insurance to be provided by Contractor pursuant to this section: (i) Contractor shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved in form by the City Attorney. (iii) Certificates and policies shall state that the policies shall not be canceled or reduced in coverage or changed in any other material aspect without thirty (30) days prior written notice to the City. e. If Contractor fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not effect Contractor's right to be paid for its time and materials expended prior to notification of termination. Contractor waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. 7. INDEMNIFICATION Contractor agrees to and shall indemnify, defend and hold harmless the City, its officers, agents, employees and volunteers, (the "City Indemnitees") for personal injury, damages, just compensation, restitution, or other relief which may arise directly or indirectly from operations of the Contractor or its contractors, subcontractors, agents, employees, or other persons acting on their behalf which relates to the services provided by Contractor under this Agreement. This obligation shall not extend to allegations of gross negligence or intentional conduct on the part of any City Indemnitees. 8. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City. 9. CONFLICT OF INTEREST CLAUSE Contractor covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 10. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by telefacsimile or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 telefacsimile (714) 647-6956 With courtesy copies to: and Executive Director of Parks, Recreation and Community Services City of Santa Ana 26 Civic Center Plaza (M-75) P.O. Box 1988 Santa Ana, California 92702 City Attorney City of Santa Ana 20 Civic Center Plaza (M-29) P.O. Box 1988 Santa Ana, California 92702 telefacsimile (714) 647-6515 To Contractor: DMS Facility Services 2320 South Pullman Street Santa Ana, California 92705 Telefacsimile (949) 260-1737 4 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by telefacsimile, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. I . EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, that terms and conditions hereof, shall not bind or obligate Contractor nor the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. In the event of a conflict between the terms of this Agreement and any Exhibits or Attachments hereto, the terms of this Agreement shall prevail, followed by the provisions of Exhibit A. 12. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City. 13. TERMINATION AND DAMAGES This Agreement may be terminated by either party upon ninety (90) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. b. Material Breach: If the Director determines the Contractor has failed in the performance of its duties and/or schedule as provided, the Director may consider the Contractor in material breach. City may exercise all remedies in law or equity including but not limited to: 1) withholding all or a 5 portion of payment owed relative to any such failure to perform or for any delay in performance, and 2) directing the work be accomplished by either City employees or another contractor at Contractor's expense, as determined by the Director. Contractor shall be responsible for all costs resulting from breach, including incidental and consequential damages. In the event of a material breach, which remains uncured after five (5) days notice to Contractor, City may terminate this Agreement upon thirty (30) days written notice of termination. 14. DISCRIMINATION Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 15. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 16. PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of her inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 17. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. [Signatures provided on next page] 0 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: << 4-V MARIA D. HUIZAR CITY OF SANTA ANA DAVID REAM City Manager DMS FACILITY SERVICES (�"Q AJ --- RED G((NX4ES Vice President Tax ID# q5- Z{7()Z23 7 EXHIBIT A SPECIFICATION FOR ROUTINE MAINTENANCE I. GENERAL CONDITIONS A. FUNCTIONS AND RESPONSIBILITIES 1. City - Director's Authority The Director is the only person authorized to direct changes in any of the requirements under the Agreement and, not withstanding any provisions contained elsewhere in the Agreement, and said authority remains solely in the Director. In the event that the Contractor effects any such changes at the direction of any person other than the Director, the changes will be considered to have been made without authority and solely at the risk of the Contractor. In addition, the Director shall have the authority to accept/reject materials, workmanship and to make changes in work or schedule, not involving extra cost. When the performance of the work or completion per schedule is determined to be sub- standard, he may (1) recommend that all or a portion of payment be withheld, and/or (2) direct the work be accomplished by either City forces or separate contractor, in order to complete the necessary work as close to schedule as possible, and withhold the resulting costs. Payment to be withheld shall be deducted from the next monthly payment due, or if the amount is insufficient to cover payment, the Contractor shall be liable for said deficiency and will be billed accordingly. The Director, or his authorized representative shall decide all questions, which may arise as to the manner of performance and completion per schedule, acceptable fulfillment of the Agreement by the Contractor, interpretation of the specifications, and compensation, including completion of work by alternate sources. 2. Contractor a) Local Office The Contractor shall maintain a physical office within the 714 area code (local office). The local office shall be open Monday through Friday 8:00 a.m. to 5:00 p.m. with a company representative present at all times. Answering services or mobile telephones will not be considered a local office. b) Submittals Prior to performing, Contractor shall submit to the Director for approval: 1) a detailed annual, monthly and weekly work schedule; 2) time sheets of employees assigned to the contract areas; 3) names and titles of all persons working on the project and their qualifications; 4) and equipment, materials 1 and/or chemicals to be used on the project. The information contained in the above referenced documents shall be updated with any new information as available. The Director shall be immediately notified of any changes to the above information. c) Uniforms and Vehicle Identification The Contractor shall provide to all field personnel a standard uniform including but not limited to uniform company hats, collared work shirts, pants, jackets, vests and ANSI approved safety shoes. All uniforms will be marked with some. form of company logo or other form of identification. All vehicles and equipment on the project site shall be in operable and working condition, clean appearance without visible damage, dirt graffiti etc. In addition, all vehicles shall have the company's name clearly identified on the right and left side doors. B. SAFETY REQUIREMENTS All work performed under this contract shall be completed with maximum safety as the priority above all other requirements. In the event unsafe work is observed by City staff or otherwise reported, the Director may at his discretion order Contractor to stop performing and pay all costs and or damages resulting from the delay. C. SAFETY NOTIFICATION If Contractor identifies a potential safety issue, Contractor shall: 1. Notify the public that potentially unsafe conditions exist by installing yellow "Caution Tape" and "A" frame barricades or equal substitute around the condition. 2. Notify the Director of the condition first by phone and then in writing (e-mail is acceptable) including digital photographs of the potential safety concern if possible. Once the Contractor has notified the City and the public of the condition, as specified above, Contractor shall have no further responsibility regarding the condition. D. UNDERGROUND ALERT SYSTEMS Underground Alert Systems (telephone number 1-800-422-4133) must be notified 48 -hours in advance prior to any excavation work. . E. PROPERTY DAMAGE Any damage to private property caused by Contractor shall be immediately reported to the property owner. Contractors shall pay for any damage caused to private property in performing this agreement. F. ACCESS TO PRIVATE PROPERTY 2 Prior to any work involving private property, the Contractor shall notify the City of the proposed work and obtain all necessary permits and/or consent required from City and/or property owner. G. PROTECTION AND RESTORATION OF EXISTING IMPROVEMENTS The Contractor shall protect City and/or private property adjacent to work areas including sprinkler systems, drain pipes, lawns, brick work, plantings, masonry work, fences, walls, sidewalks, street paving, etc., located on either public or private property. Contractor shall, at its expense, replace any property that is removed or damaged, other than property pre - approved for removal. TRAFFIC CONTROL The Contractor will not interrupt traffic flow on City streets. In situations where it is necessary to restrict traffic flow, the Contractor will contact the appropriate City department and obtain all necessary permits and/or consent from the responsible public agency. H. MONTHLY REPORTS Prior to the first day of each month the Contractor shall submit the following reports: 1) employees daily work schedule by location and crew/task(s); 2) pesticide use report that was forwarded to the Agricultural Commissioner's Office; 3) irrigation report; and, 4) "green waste" recycling report. I. WATER COST City will pay for water used by Contractor pursuant to this agreement up to a specified amount detailed in a monthly Estimated Applied Water (EAW) report (see Attachment 5). Should the amount of water applied exceed the monthly EAW then the Contractor shall pay the cost of the excess water. Il. GROUNDS/LANDSCAPE MAINTENANCE SPECIFICATIONS A. DEFINITIONS 1. "Director" shall mean the Executive Director of Parks, Recreation and Community Services or designated representative. 2. "Pruning" shall mean the practice of removing lateral shrub or tree branches and may also be referred to as "trimming." 3. "Weed" shall mean any undesirable or misplaced plant. 3 B. SCOPE OF WORK It is the intent of this agreement to continually improve the quality of the facilities. The Contractor shall provide all labor, training, materials, tools, equipment, transportation, hauling, dumping, fertilizers, pesticides, chemicals and other items needed to perform high quality grounds/landscape maintenance pursuant to the terms defined herein. The Contractor shall provide all grounds/landscape maintenance at work sites listed herein, including, but not limited to pruning/trimming, shaping and training of trees, shrubs, and ground cover plants, removing and controlling weeds, controlling plant diseases and pests; mowing turf, edging turf and ground cover; irrigating plant material; maintaining and repairing irrigation systems; removing trash and debris; ball diamond maintenance; picnic area maintenance; tot -lot maintenance; and, other services required to maintain the work sites in a safe, attractive and useable condition. The Contractor shall maintain all plant material in a healthy and beautiful condition using the best industry/ horticultural accepted standards for growth, color, and appearance as determined by the Director. 1. Scheduling of Work — Contract Start-up The Contractor shall, within three (3) months after commencement of services, bring all sites subject to this Agreement to the level set forth in the specifications as follows: a) Turf —Aerate and fertilize all turf using Nitra King 19-4-4 at one (1) pound of actual nitrogen at one pound per 1,000 square feet. All weeds shall be treated using selective post emergent herbicides until weeds are eradicated. Dallas Grass shall be eradicated using broad spectrum post emergent herbicide. b) Shrubs — Fertilize using Nitrl King 19-4-4 at one (1) pound of actual nitrogen at one pound per 1,000 square feet. Diagnose and treat all diseased or unhealthy plants. Prune shrubs. Provide report of diagnosed/treated plants. c) Groundcover — Plant new groundcover every 12" triangular spaced to fill in bare areas. Fertilize using Nitra King 19-4-4 at one (1) pound of actual nitrogen at one pound per 1,000 square feet. d) Trees — Prune all trees to specification. Establish tree rings. e) Irrigation — Perform start-up irrigation system check and repair all heads, swing joints and lateral lines, raising and adjusting heads/nozzles as necessary. Provide proposals to perform extra work for valve, main line, field wire, backflow prevention devices, etc. repairs. f) Mulch — Install Aguinaga Black Forest mulch size 0" to 1-1/2" or approved equal '/2" thick in all planters, designated tree rings and other designated areas. 0 g) Pavement Cleaning — Perform hardscape pressure washing per Section B.2.9.c of routine maintenance specification. h) Contractor understands that it is assuming maintenance responsibility of the parks/locations "as is" and is responsible for improving all aspects of the parks, irrigation system, hardscape, turf, ground cover, plants and all other areas to the quality described in these specifications, at no additional cost to the City, during the three (3) month start-up period. i) Rebuild pitcher's mounds and batters boxes using Hilltopper by Stabilizer Solutions for ball diamonds with sport turf infields. Use Ballyard by Stabilizer Solutions on ball diamonds with skinned infields (with no turf). Batters boxers shall be 3" thick. Pitchers mounds shall be a 3" thick cap of material over a compacted the standard infield mix. 2. Scheduling of Work — Routine Maintenance a) The Contractor shall provide landscape maintenance between the hours of 6:00 a.m. and 6:00 p.m., Monday through Sunday. The schedule may be modified only with the Director's consent. Landscape maintenance that generates excess noise cannot begin before 8:00 a.m. b) The Contractor shall establish schedules of "routine work" to be followed in the performance of this contract. Schedules listing the name and size of specific crews performing daily, weekly, monthly, annual and periodic maintenance shall submitted to the Director each month. A copy of these schedules shall be provided to the Director prior the performance, and any changes in scheduling shall be reported in writing and subject to the approval of the Director. The schedule shall include days of the week and what person/crew will be performing specific work in accordance with the specification. Each person/crew will be identified and list the number of employees by job classification. Once the initial schedule of "routine work" is completed the Contractor shall notify the Director in writing before any changes are made. c) The Contractor shall establish a schedule of renovations, pruning/trimming and other infrequent operations. A copy of this schedule shall be provided to the Director prior to performance, and any changes in scheduling shall be reported in writing and subject to the approval of the Director. Once the initial schedule is completed the Contractor shall notify the Director in writing before any changes are made. 3. Work Force a) Contractor's supervisory personnel (Supervisors) shall have a combination of five years experience or education in Ornamental Horticulture, Landscape Architecture, Irrigation Technology or related science. Supervisors shall also possess landscape/grounds management skills required to implement modern 5 methods and newly developed horticultural and arboriculture procedures and/or practices. Supervisors shall accompany the Director on weekly inspection tours of the contract sites. During the tour the Supervisor shall indicate the work completed the previous week, any changes that were made or are being contemplated and the work scheduled for the upcoming week and month. b) The Contractor shall provide a Certified Irrigation Specialist in each district who possesses, at minimum, a Certificate in "Ornamental Horticulture Certificate of Proficiency Specialization in Landscape Irrigation" or holds a current California Landscape Contractors Association "Certified Landscape Technician" certificate to manage each sites irrigation systems controller programming, performance and maintenance including, but not limited to, performing all irrigation checks/report writing and to perform repairs and/or, modifications to the irrigation system. You proposal will be evaluated on the qualifications of this individual and the amount of FTE's you assign to each district. c) The Contractor shall insure that all staff has a minimum of two years of landscape maintenance experience or education. d) The Director may request that the Contractor perform additional work or services to meet the performance standards required by this Agreement. e) Director may require Contractor to remove any employee from work sites at his or her discretion. 4. Materials a) The Contractor shall submit to the Director a list of all materials and/or chemicals that may be used pursuant to the terms of this Agreement. The list shall include Material Safety Data Sheets and chemical analysis where applicable, recommended usage and any other manufacturers data that may be pertinent. The list must be submitted before any materials/chemicals are used pursuant to this Agreement. b) The materials and chemicals utilized in furtherance of this Agreement shall comply with the following standards: (1) All fertilizers shall be complete, furnishing the required percentage of nitrogen, phosphoric acid and potash to keep lawns, trees, shrubs and other plants in a healthy and vigorous growing condition. (2) Pesticides including but not limited to: Insecticides, fungicides, herbicides, algaecides, aviacides, and rodenticides shall be of the best quality obtainable and available on the market, properly labeled with guaranteed analysis, and brought to the job site in the manufacturer's original container. (3) Tree stakes, tree ties and guy wires shall be of materials matching those existing at the work site or as specified by the Director. 5. Recycling All organic waste (including leaves, grass clippings, brush, branches, and tree parts) resulting from work performed under this contract shall be disposed of pursuant to the requirements of the Santa Ana Municipal Code (SAMC) Chapter 16. Organic waste cannot be taken to a landfill. Every month, the Contractor shall submit receipts from licensed compositors/green waste recycling facilities, to the Director listing the tons of organic waste recycled and the names and addresses of the composting or processing companies. C. ROUTINE MAINTENANCE Routine maintenance shall include but not be limited to the following services performed at the Work Sites listed in Exhibit E. 1. Turf Care Turf care shall be differentiated by the two types of turf - "Casual Turf' and "Sport/Priority Turf (see site maps in Attachment 2 that identify the areas for each type of turf). Note that the ball diamond infield sub -contractor shall perform all maintenance of turf inside the infield arc line. This includes the infield turf and the foul territory turf. a) Mowing All "casual" turf (non-sport/priority turf) shall be mowed: 1) weekly May 1 through October 31 and, 2) every other week November 1 through April 30. The Contractor shall use a tractor powered reverse flail mower for the larger open turf areas, a 52" mower and a small walk behind mower for areas between trees and other park amenities. The Director shall determine height of cut. String trimmers are not allowed for mowing turf. Any visible clippings shall be collected and disposed of pursuant to SAMC Chapter 16. (1) All "sport/priority" turf as described in Attachment No. 2 shall be mowed once a week all year. Any visible clippings shall be collected and disposed of pursuant to SAMC Chapter 16. The Contractor shall mow the sport/priority turf areas at 3/4" to 1" using a power driven fairway reel mower and a walk behind reel mower along skinned infield brickdust areas, turf infields, turf infield foul areas, soccer/football fields, soccer/football out of bound areas. The Director's Representative shall direct the Contractor to mow the sport/priority turf lower than 3/4" to 1" if necessary. Note that the ball diamond infield maintenance sub - 7 contractor shall be responsible for mowing turf infields and other designated ball diamond turf areas. (see Attachment 1). (2) The Contractor shall maintain mowers that provide a smooth, even cut without ridges or depressions and without tearing of the leaf blades (caused by unsharpened mower blades). Mowing shall be performed at the speed the mowers manufacturer specifies to maximize quality of cut. Mowing shall be performed with straight and flowing patterns approved by the Director's Representative. The emphasis will be on quality mowing vs. speed and unprofessional patterns. From time to time the Director will direct the Contractor to change mowing pattern to minimize rutting and compaction. The Contractor shall mow grasses and broadleaf plants once per month in the Santiago Park Day Camp (Nature Reserve) meadow area. b) Edging and Detailing All edging shall be performed with the use of a McClain's edger or approved substitute. Stick edgers are not allowed. Contractor shall edge all turf adjacent to all improved hard surfaces such as concrete, decomposed granite, asphalted concrete paved areas. Edging/detailing shall be performed at the same time mowing occurs. Chemical detailing of turf may occur with the Director's approval. If chemical detailing is performed, the Contractor shall use the string trimmer to remove the treated turf within one (1) week after symptoms of phytotoxicity become recognizable. (1) The Contractor shall use the McClain's edger to edge straight lines along fences, walls, or long flowing arcs. The Director's Representative may require the Contractor to use string lines to edge straight lines if the Contractor's staff fails to achieve this quality without this method. (2) The Contractor shall detail around trees, along walls/fences and other park amenities first using a sharpened shovel cut to establish a concentric round circle around trees, poles, etc. Once the initial detailed circle is established a string trimmer may be used to maintain the circle. Should the circle begin to deform the Director shall direct the Contractor to repeat the detail process. (3) The Contractor shall detail turf not greater than 10" away from walls or fences. Detail lines shall be made straight and shall be maintained straight. The Contractor shall, at his own cost, supply top soil and an approved turf seed to reduce any existing bare soil areas along walls/fences that are greater than 10". c) Soil Testing Amending/Top Dressing 8 Contractor shall test the priority turf soil once per year in January by a soil - testing laboratory approved by the Director. One soil sample shall be taken at each ball diamond or soccer/football field and one every 5 acres of additional turf area. The Contractor shall take the samples to a soil and plant lab approved of by the Director. The test will be comprehensive and provide a written report on the condition of the soil as well as recommendations of how to improve the soil, soil fertility, and overall health of the turf. After review of the soil reports, the Contractor shall within 60 days, and at no extra cost to the City, perform the work recommended by the soil and plant lab to improve soil health and fertility. Contractor shall mix all soil amendments, at the rates recommended by the soil - testing laboratory, with the Aguinaga "Santa Ana Top Dressing Mix" and apply. the amendments and top dress mix. The Director shall verify and approve all soil amendment type, manufacturer, quantities prior to being applied. The cap for amendments and materials shall be $50,000 per year per district, excluding labor and equipment. This cap applies to any turf, causal or priority that the City asks to be amended. d) Fertilization (1) Casual Turf - Contractor shall apply fertilizer four (4) times per year at a rate specified in the City's Agronomic Plan (see Attachment 3) with Nitra King 19-4-4 during fall -winter and Lesco 39-0-0 during spring - summer months. (2) Sport Turf/Priority - Contractor shall apply fertilizer seven (7) times per year per the City's Agronomic Plan" (see Attachment 3) using a complete or approved fertilizer. The rate of application shall be at a rate specified in the City's Agronomic Plan. The Director may request proof of fertilizer application in the form of empty fertilizer bags. e) Irrigation -all turf (1) Contractor shall ensure irrigation schedules are constantly monitored to provide adequate moisture in the soil for healthy turf, and avoid excess wet conditions. (2) Contractor shall not schedule irrigation of sports fields at least 24 hours prior to the mowing process. During cooler periods of the year avoid irrigating 48 hours prior to the mow procedures to ensure a quality cut of the turf. (3) Under normal conditions the contractor shall not schedule irrigation on Friday and Saturday nights to avoid wet conditions during weekend usage. Prior approval will be required to irrigate during weekends to coordinate with reservations. E (4) Turf areas shall be watered as required by weather conditions to provide adequate moisture for optimum growth. At no time shall turf areas show a lack of green color or a loss of resilience due to lack of water. If Contractor estimates additional water above and beyond the monthly Estimated Applied Water (EAW) may be needed, he/she shall request approval from the Park Service's Utility Coordinator prior to exceeding the monthly irrigation budget as detailed in the Monthly Water Conservation Report Estimated Applied Water (EAW) requirements (see Attachment 5). Failure to get approval from the Park Service's Utility Coordinator prior to exceeding the monthly irrigation budget will result in the Contractor to pay for the excess water. (5) When an irrigation system does not adequately provide water to the turf area in which it is installed, due to any reason including but not limited to controller failure, valve failure, broken heads, poor system design, etc., the Contractor shall provide supplemental irrigation at no extra cost to the City. The Contractor may use any reasonable means necessary to uniformly irrigate turf areas. (6) Should the Contractor not respond to signs of turf stress immediately, the Director, in his sole discretion, may dispatch his own staff to remedy the stress and deduct the cost form the monthly invoice submitted by Contractor. (7) Automatic irrigation shall be conducted between the hours of 10:00 p.m. and 4:00 a.m. and shall be programmed not to exceed the EAW. In the event that Contractors water consumption exceeds the EAW City may deduct said overages from the Contractor's monthly invoice. (8) Contractor shall ensure that all staff working on irrigation possess one of the following certifications: a.- California Landscape Contractor's Certified Landscape Technician Program b. Fullerton College Certificate of Proficiency in Landscape Irrigation c. UC Riverside Certificate in Landscape Irrigation f) Weed Control -all turf The Contractor shall keep all turf, casual and sport/priority turf, free of all turf type weeds, especially Dallis Grass, Goose Grass, Poa Annua, Neddle Grass and broadleaf weeds at all times. The Contractor shall, along with the monthly, Pesticide Use report, submit a written schedule for weed abatement in turf specifying the method, day and location where weed abatement will be performed. The Director's Representative will review and approve written schedule taking into consideration the park's use. 10 (1) Contractor shall apply approved pre -emergent herbicides to all turf areas in order to control the germination of noxious weeds i.e. Dallis Grass, Goose Grass, Crab Grass, Nutsedge, Plantain, Oxalis, etc. (2) Should turf type or broadleaf weeds germinate, the Contractor shall control the weeds immediately upon recognition by way of selective and/or broad-spectrum post emergent herbicides approved by the Director. g) Replanting -all turf (1) Should turf begin to stress for any reason, Contractor shall begin applying supplemental water and shall overseed these turf areas using La Prim XD (spring/summer) or Stover Seed Grand Slam perennial rye (fall/winter) seed at the manufacturer's recommended rate and process. (2) Should turf die back to the point where soil is visible, Contractor shall sod these turf areas using Greg Norman 1 hybrid Bermuda. (3) The Contractor understands and accepts that at the beginning of the agreement there may be existing turf areas that are thin or bare. The Contractor, by entering into the agreement, shall routinely and at no extra cost to the City, repair thin or bare turf areas by overseeding or sodding with approved seed or sod until a thick healthy stand of turf is established. (4) Contractor also understands and accepts that Santa Ana is a very heavily used park system, including increased foot traffic, athletic play, and other uses. h) Aeration The Contractor shall aerate all turf areas, casual and sport/priority turf four (4) times per year in March, June, September, and December. An aerator that will remove soil plugs and deposit the cores on the surface of the turf shall perform aeration. Cores shall be pulled to a depth of 6". i) Sport/Priority Turf Renovation (1) Once (1) per year during the spring/summer or the fall1winter (as determined by the Director) the Contractor shall renovate sport/priority turf using: (a) spring/summer - LaPrima XD seed at six (6) pounds per 1,000 square feet in bare areas and four (4) pounds per 1,000 square feet where turf exists; (b) fall/winter — Stover Seed Company Grand Slam see at eight (8) pounds per 1,000 square feet 11 This shall be accomplished by mowing the existing turf down to 1/4" followed by verticutting (straight blades) to remove thatch. Prior to seeding the contractor shall have the irrigation system functioning properly and have a plan to provide supplemental irrigation as necessary to germinate the seed to 100%. The field shall be top dressed prior to seeding to provide a 100% flat playing surface. (2) Once per month after the initial seeding process is completed the Contractor shall overseed with at a rate of one (1) pound per 1,000 square feet by mowing the existing turf down to 3/4" followed by verticutting (straight blades) to remove thatch. (3) The Contractor shall guarantee uniform germination/100% coverage free of non -germinated areas within three (3) months from the time the first application of seed or will sod any thin or bare areas with Pacific Sod Greg Norman 1 Hybrid Bermuda sod or Pacific Sod Greg Norman 1 Hybrid Bermuda Sod that has been "cropped over" with perennial rye grass. Director shall determine sod based on availability/season. 2. Ground Cover Care a) Edging and Detailing (1) Ground cover beds shall be maintained within their intended bounds and edged and/or detailed the first week of every month to keep the beds looking manicured at all times. (2) Ground cover shall not encroach into lawns, shrubs, adjacent desirable bare areas, curbs, wall fixtures, furniture, beneath and/or into other plants, etc. All sites shall be cleaned following each edging/detailing, including streets. b) Mulching of Bare Areas In all groundcover areas where bare soil is visible or where the groundcover is thin so the soil is visible, the Contractor shall apply Aguinaga Black Forest Floor Mulch or approved equal, size 0" to 1 1/z", 1/2" thick minimum every other month starting in January during the third week as necessary to maintain uniform and complete coverage. Mulch is to be maintained within its boundaries. c) Fertilization The Contractor shall fertilize all groundcover areas four (4) times per year in March, June, September, and December at two (2) pounds ofactual nitrogen per 1,000 square feet using a slow release fertilizer using JTM Nutrients Complete 12 8-2-4 soil conditioner plus NPK slow release fertilizer at a rate of eight (8) pounds of actual nitrogen per 1,000 per square feet. d) Replanting — Premium Plant Material The Contractor shall plant each year, in any area determined by the Director, 2" plugs of premium plant species at appropriate spacing so as to achieve complete coverage once the plant is 2/3rds mature. The Contractor shall be responsible for the complete removal and replacement of plants lost due to normal attrition or due to Contractor's failure to perform under the terms of this Agreement. City is responsible for cost of replacing plants lost to vandalism; however, Contractor must prove that it was vandalism that killed the plant. See Attachment 6 for plant cap. e) Replanting — Standard Plant Material The Contractor shall plant each year, in any area determined by the Director, 64 count flats of standard plant species at a appropriate spacing so as to achieve complete coverage once the plant is 2/3rds mature. The Contractor shall also be responsible for the complete removal and replacement of plants lost due to normal attrition or due to Contractor's failure to perform under the terms of this Agreement. City is responsible for cost of replacing plants lost to vandalism; however, Contractor must prove that it was vandalism that killed the plant. See Attachment 6 for plant cap. 3. Shrub Care a) Pruning/trimming All shrubs growing in the work areas shall be pruned such that the plants remain in a healthy growing condition. Plant growth shall be maintained to prevent overgrowth into passageways, walks, streets, view of signs or in any manner deemed objectionable by the Director. Dead or damaged limbs shall be removed so that no projections or stubs remain. Pruning/trimming shall be done by hand shears or loppers in a manner to permit plants to grow naturally in accordance with their normal growth characteristics. "Box hedging" may be required on some shrubs, as set designated by the Director. Shear hedging or severe pruning/trimming of plants, unless authorized by the Director, is not permitted. Topping of plants whose natural growth stems from the base of the plant is not permitted. Should the Contractor top, shear hedge or severely prune plants and disfigure or damage the plants, the Contractor shall be responsible for replacing those plants with like kind and size as and subject to approval by the Director. The Contractor may be requested from time to time to raise the bottom of the shrubs for security reasons. 13 b) Replanting The Contractor shall plant each year, in any area determined by the Director, 1 gallon standard shrubs at an appropriate spacing so as to achieve complete coverage once the plant is 2/3rds mature. The Contractor shall also be responsible for the complete removal and replacement of plants lost due to normal attrition or due to Contractor's failure to perform under the terms of this Agreement. City is responsible for cost of replacing plants lost to vandalism; however, Contractor must prove that it was vandalism that killed the plant. See Attachment 6 for plant cap. c) Mulching of Bare Areas In all shrub areas where bare soil is visible or where the shrub is thin so the soil is visible, the Contractor shall apply Aguinaga Black Forest Floor Mulch or approved equal size 0" to 1 %", 1/z" thick minimum every other month starting in January during the third week as necessary to maintain uniform and complete coverage. Mulch is to be maintained within its boundaries. d) Fertilization The Contractor shall fertilize all shrub areas four (4) times per year in March, June, September, and December using JTM Nutrients Complete 8-2-4 soil conditioner plus NPK slow release fertilizer at a rate of eight (8) pounds of actual nitrogen per 1,000 square feet. 4. Tree Care a) Height/Quality of Pruning In July and August of each year the Contractor shall routinely Class 1 prune all trees up to a height of fifteen (15) feet. All trees within the scope of work shall be maintained to keep the natural integrity and shapes of the trees. Pruning shall be accomplished in a manner that will ensure that each individual tree is Class I pruned as set forth in the City of Santa Ana Tree Pruning/trimming and Stump Removal Specifications (see Attachment 8). In addition, the Director may require the Contractor to remove or prevent encroachment of trees into the public right of way where the tree blocks vision or is considered undesirable. Low branches overhanging sidewalks shall be trimmed to a height of nine (9) feet above finish grade. Young trees needing pruning/trimming, training, and shaping to develop caliper and a strong structural framework may have low branching laterals and or appropriate sucker growth. b) Staking, Tying and Guying 14 All trees requiring staking shall be securely staked at all times with stakes and rubber cinch ties approved by the Director. Rubber hoses and wire are not permitted ties. All stakes shall be set perpendicular to prevailing winds unless designated otherwise by the Director. Tree stakes shall also be set a consistent distance away from the trunk of the tree (minimum six (6) inches) to reduce abrasion and cell elongation. The tops of all tree stakes shall be removed approximately three (3) inches above the highest tie to reduce abrasion of main or lateral branches of the tree. c) Mulching of Bare Areas In designated tree ring areas where bare soil is visible the Contractor shall apply Aguinaga Black Forest Floor Mulch or approved equal size 0" to 1 1/2", 1/2" thick minimum every other month starting in January during the third week as necessary to maintain uniform and complete coverage. Mulch is to be maintained within its boundaries. d) Fertilization (1) Cycad and Palms shall be fertilized two (2) times per year in March and September with Nutricote 13-5-11 total 3 -stage controlled release palm fertilizer at the manufacturer's recommended rate. e) Hazardous Tree Reporting In the event the Contractor detects any tree displaying roots heaving or girdling (either by roots or a foreign material), leaning, broken or hanging limbs, or if Contractor determines that potential safety hazard may exist Contractor shall notify the Director by phone within twenty-four (24) hours. f) Loss of Trees The Contractor shall be responsible for the complete removal and replacement of any and all trees lost due to the Contractor's failure to perform under this agreement. Failure to perform includes but is not limited to, girdling trees with string trimmers or tree ties, improper planting of new trees, improper pruning/trimming techniques which disfigure or destroy the trees natural integrity and shape, or failure to detect and prevent treatable diseases and insect infestations. All trees that exhibit the signs of disease or any other signs of distress shall be inspected by a Certified Arborist approved by the Director. Should the Certified Arborist determine that the tree had a terminal disease that the Contractor could not have treated or prevented, the Contractor shall not be responsible to replace the tree. However, should the Certified Arborist determine that the tree's 15 unhealthy condition or death could have been prevented had the Contractor treated the tree then Contractor shall be responsible for the cost of treatment to restore the tree to a healthy condition or replace the tree. The latest American Shade Tree Conference guidelines for value determination will determine the value of the trees lost. By entering into agreement with the City the Contractor acknowledges that they accept the condition of each tree and should a tree go into decline or expire the Contractor agrees to replace the tree with like species and size or agree that the City shall withhold payment equal to the value of the tree. 5. Perennial/Annual Color All perennial/annual color beds shall be maintained and planted/rotated four (4) times per year as detailed in Attachment 4. Annual color is part of the base bid and not part of the plant cap. For every rotation 150 flats are planted in annual planting areas. 6. Vine Planting, Establishment and Maintenance a) Plantin Contractor shall continuously plant throughout the year at its own expense 1 gallon Parthenocissus tricuspidata (Boston Ivy) vines at 15' on center along property walls, building walls, and any other park owned walls until the vines mature and cover the walls. Note that the Contractor shall irrigate the vines and fertilize as necessary to promote healthy and vigorous growth. The Contractor will immediately replace any vine at the Contractor's expense that is lost for any reason including but not limited to lack of water, vandalism, accidental post emergent spraying, etc. See Attachment 6 for plant cap. b) Contractor shall trim the vine once it reaches the top of the wall or at a specific height on the wall, as determined by the Director. The Contractor shall keep vines off telephone poles or other non wall surfaces at all times 7. Weeds, Disease and Pest Control a) Weed Control All hardscape areas shall be kept free of weeds at all times. Weeds shall be removed by hand and/or approved mechanical or chemical methods. Director may dispatch City staff to remove weeds that reach two (2) inches or greater and are not removed immediately. In such instance, the cost will be deducted from the Contractor's monthly invoice. b) Disease and Pest Control (1) The Contractor shall inspect on a daily continuous basis all landscaped areas (turf, trees, shrubs, ground cover, and annual color) for presence of disease, insect, rodent infestation or any other pests. If any pests, such as but not limited to, disease, insect, algae, birds, animals, such as rabbits, squirrels, or rodent infestation (rodents including rats, gophers, moles, voles, etc.) is discovered, it shall immediately be controlled by the Contractor at his/her expense using the safest and most expedient method. (2) The Contractor is responsible for inspecting all plant material on a continuous basis and, as necessary, treating plant material to maintain optimum health of the plants. If any plant material (turf, groundcover, shrubs, trees) dies without the Contractor diagnosing the plant and implementing efforts to restore the plant to a healthy and attractive appearance, the City will assume the Contractor caused the plant death. Contractor will be required to replace the plant with like species and size at no extra cost to the City. City is responsible for cost of replacing plants lost to vandalism; however, Contractor must prove that it was vandalism that killed the plant. In the case where turf is lost due to pest damage, the Contractors shall replace the area of turf lost with Pacific Sod Greg Norman 1 Hybrid Bermuda (during spring/summer) and Pacific Sod Greg Norman 1 Hybrid Bermuda that has been cropped over with Perennial Rye grass (during fall/winter). 8. Irrigationystem Maintenance a) General Responsibilities (1) Contractor's Certified Irrigation Specialist shall use automatic or mechanical irrigation systems to irrigate all landscape areas detailed in this Agreement. In the event the existing irrigation system fails to provide full and proper coverage, the Contractor shall provide alternate irrigation with full and proper coverage to all areas in the work site at no extra cost to the City. (2) Newly planted trees, shrubs, ground cover and turf shall receive adequate water to promote normal healthy growth. Proper berms or basins shall be maintained during plant establishment period. b) Operation of Automatic Irrigation Controllers Where the operation of automatic irrigation controllers is required, the Contractor shall: (1) Not duplicate any coded City key furnished by the Parks, Recreation & Community Services Agency for access and operation of the controller. 17 (2) Surrender all keys furnished by the Parks, Recreation & Community Services Agency at the end of the contract period or at any time deemed necessary by the Director to prevent serious loss to the City of Santa Ana. (3) Protect the security of City property by keeping controller cabinet and building doors locked at all times. (4) Refrain from using locked premises for storage of materials, supplies or tools, except as approved by the Director. (5) Program normal irrigation between the hours of 10:00 p.m. and 4:00 a.m. c) Water Conservation (1) The Contractors Certified Irrigation Specialist shall meet once a month with the Utility Coordinator to review the City's Monthly Water Conservation Report (see Attachment 5) to discuss water conservation strategies. These discussions may include, but not be limited to, the Contractor turning off irrigation systems during periods of rainfall and times when suspension of irrigation is desirable to conserve water while remaining within the guidelines of the EAW. (2) When the Utility Coordinator determines that plant material (turf, groundcover, shrubs, and trees) must be irrigated, all controllers shall be activated within twenty-four (24) hours. In the event the controllers are not activated within 24 hours the City may charge Contractor all staff cost incurred by City to activate controllers. d) Inspection and Reporting (1) The Contractor shall physically inspect the operation of all irrigation systems once a month and prepare a written report specifying park name, controller location/name, start times, run times, program name, station number, and repairs needed. The Contractor shall maintain all sprinkler systems using City standard irrigation products and details. All repairs shall be to City specifications and details. Repairs to irrigation heads shall be with matching precipitation nozzles. Contractor shall ensure that excessive over spray/runoff into street right-of-ways or other areas not intended to receive irrigation is controlled. The Contractor shall repair at his own expense any irrigation head and lateral line rendered inoperable or malfunctioning due to attrition vandalism, etc. (2) Contractor shall perform a visual inspection of all irrigated areas once per week. All areas receiving marginal coverage shall receive supplemental irrigation by being irrigated by a portable irrigation method. The contractor shall furnish all portable hoses, nozzles, sprinklers, etc., necessary to accomplish this additional irrigation. Care shall be exercised 18 to prevent a waste of water, erosion, and/or detrimental seepage into existing underground improvements or structures. e) Repairs The Contractor shall be responsible for repairs to all irrigation heads, swing joints and lateral lines as a part of this agreement. The Director will be responsible for repairs to the irrigation system from the valve to the water meter. 9. Hardscape Maintenance a) All paved areas, including but not limited to paved parking lots, curb gutters, pool decks, stamped or other enriched hard surface areas, shall be thoroughly cleaned once a week between Monday and Friday. Vacuums, blowers, sweepers or other approved equipment may be used to clean hardscape areas. Debris shall not be blown or swept onto adjacent streets or property. All debris must be picked up by the Contractor and removed from the site. Debris and litter that shall be cleaned includes, but is not limited to, leaves, twigs, branches, trash, sand gravel, and worn asphalt. The City shall approve any equipment that is to be used for cleaning hardscape. b) Picnic facilities and park benches, including but not limited to picnic tables, barbecues, benches, concrete pads and shelters shall be continuously maintained in a safe and clean condition. c) Pavement cleaning — Contractor shall perform pressure washing monthly to remove dirt, stains, gum, tar, etc. from all paved pedestrian surfaces including sport courts, sidewalks, picnic pads, paved areas around buildings, pedestrian crosswalks in streets that are concrete or pavers, etc. d) Site amenity cleaning — Contractor shall perform pressure washing of site amenities, such as but not limited to, picnic tables, park benches, skate park, walls, planters, raised curbing, railing, exterior of buildings, overhead shelters, etc. (1) All picnic amenities (picnic tables, b.b.q.s, picnic shelters, concrete picnic pads, etc.) and park benches shall be cleaned every day Monday through Sunday to assure that all trash, stains, spills, debris, glass, staples, nails, tape, wire, etc. is removed. (2) All picnic concrete paved areas and b.b.q.'s, park bench areas, patio areas, and areas adjacent building entrances shall be cleaned once a month using high pressure cleaning equipment. (3) All barbecues shall have ashes, charcoal or any other materials removed once a week. Following cleaning the Contractor shall paint the exterior of the b.b.q.'s and the post with heat and rust resistant flat black paint. 19 e) All parks with flagpoles shall have an American flag displayed at all times. The Contractor shall visually inspect the flag every day to assure it is in good condition. Should, in the opinion of the Director, the flag not be in good condition (faded, discolored, torn and/or having holes) Contractor shall immediately request from the Director a new flag. Contractor shall raise the new flag immediately upon receipt from the Director. f) Drinking fountains shall be clean, sanitized and unplugged every day Monday through Sunday. The Contractor shall use approved germicidal cleaner and products to assure that drinking fountains are clean and polished. The Contractor shall remove any mineral build up, algae, stains, etc. so the drinking fountain is 100% clean and polished. The Contractor shall achieve this level of quality using a combination of cleansers, metal polish product, hand and/or power tools. Should the drinking fountain be so plugged that dismantling the fountain is required the Contractor shall notify the Director immediately so City staff can make the repair. 10. Playground/Tot-Lot Areas a) The Contractor shall provide maintenance of all playground/tot-lot sand and rubberized areas once a week. Maintenance shall include, but not limited to, loosening of compacted areas, re -grading sand areas to level condition (eliminating ruts, depressions, build up areas, etc.), sifting of sand to assure that debris and any other foreign objects are removed, removal of weeds, removing sand on sidewalks surrounding the playground/tot-lot, eliminating berms (including pre-existing) in the turf surrounding the playground/tot-lots (high pressure water blasting or sod cutting, leveling and re -sodding are approved methods), and trash and other undesirable material. Rubberized fall areas shall be cleaned of sand and debris daily. Any sand that accumulates on the rubberized surface shall be reused. Sand and debris on the playground equipment shall be removed. b) The City shall be responsible for all playground equipment and tot -lot area safety inspections. 11. Ball Diamond Maintenance The Contractor shall retain a sub -contractor to provide ball diamond infield maintenance as set forth in Attachment 1. IT IS THE INTENT OF THIS AGREEMENT THAT THESE FACILITIES BE MAINTAINED SO THAT PLAYER SAFETY AND THE QUALITY OF PLAY ARE CONTINUOUSLY ENHANCED. a) Baseball Perimeter Maintenance 20 Ball diamond perimeter maintenance shall be performed daily. Ball diamond perimeter maintenance shall be defined as all areas outside the field of play and sideline/dugout areas where coaches, players and others associated with the game gather. Ball diamond perimeter maintenance areas shall include but is not limited to grandstands, areas around concession stands, fence lines, warm-up areas, etc. The work that shall be performed on a daily basis shall include picking up trash and debris, blowing off areas/hosing down areas using a high pressure nozzle to remove brick dust, stains and/or any other foreign material, such as sunflower seeds or peanut shells, so that all areas, including pavement and landscape areas, are 100% free and clean. b) Daily Outfield Maintenance (1) Irrigation checks and repairs to assure that irrigation heads are at the proper grade to avoid injury to players who may fall on them and that no "slippery" areas exist. (2) Fill in of divots and depressions and all uneven areas with #20 white silica sand, organic compost mixed with LaPrima XD Bermuda grass seed during the spring/summer and Stover Grand Slam perennial rye grass seed during the fall winter to re-establish the areas. (3) Level fence line areas using a rock or leveling rake. (4) Level and drag warning track areas using nail drag followed by finishing drag mats. Contractor shall apply new brick dust to fence lines and warning tracks as necessary to maintain consistent '/2" layer of brick dust in these areas. c) Weekly Maintenance (1) Contractor will then edge the fence lines and warning track to achieve crisp straight lines and a smooth crisp arc where the brickdust warning track meets the sport turf. d) Annual Maintenance (1) Top dress outfield turf using Aguanaga Santa Ana mix or approved product. Apply with an approved top dressing machine that will achieve a level playing surface. e) Non-recurring maintenance: During inclement weather the Contractor shall work to reopen baseball fields as soon as possible. The Contractor shall use Diamond Dry or an approved equal to warning tracts and fence lines. In addition, the Contractor shall use hand pumps or any other reasonable method necessary to drain water off the field. 21 12. Soccer /Football Field Maintenance a) All soccer/football fields shall be inspected every day, Monday through Friday. Contractor shall look for divots, depressions, debris, and other turf marring conditions. If discovered, the Contractor shall fill in divots and depressions with #20 white silica sand mixed with LaPrima XD Bermuda grass seed during the spring/summer and Stovers Grand Slam perennial rye grass seed during the fall winter to re-establish the areas. b) Areas of the field where turf has been worn away due to play shall be raked, dragged and leveled each day to provide a level -playing surface free of divots, depressions and uneven surfaces. The Contractor shall add approved topsoil to these areas as necessary to keep the areas level and safe. c) Annually, the Contractor shall top dress outfield turf using Aguanaga Santa Ana mix or approved product. Apply with an approved top dressing machine that will achieve a level playing surface. 13. Sport Court Maintenance a) All sport courts shall be blown off daily. Courts and fence lines shall be completely free of dirt, debris, etc. b) All sport Courts shall be washed down every other week to remove dust, gum and stains. The courts shall have water removed immediately following the washing down. c) Contractor shall replace tennis and basketball nets when they become worn. The City shall furnish nets. 14. General Maintenance and Clean -un For All Parks and Contracted Sites a) All trash and debris on the ground or in trash receptacles shall be removed from all worksites each day Monday through Sunday before 12:00 p.m. This includes all landscape areas, paved areas, street curb gutters, flood control channels, etc. b) The contractor shall rake, hand remove, or vacuum leaves that are not absorbed by planting. This shall be done as often as required to maintain a neat appearance. c) After heavy windstorms or other inclement weather that impacts sites under this agreement, the Contractor shall bring in extra staff to clean all parks areas within two (2) days at no cost to the City. Debris, such as but not limited to, litter, fallen branches, trash, limbs, branches, soil erosion, etc., shall be removed from the worksites. 22 d) The Contractor shall keep sidewalks and all other paved areas swept and free of any debris, dirt, glass, weeds, leaves, etc. at all times. e) Drain inlets shall be checked and if necessary cleaned once per day to avoid flooding of areas during inclement weather. 15. Other Requirements a) Work Not Scheduled The Director may delete a portion of or the entire work site from contractual maintenance during a construction period or any period where the Director determines that work cannot be scheduled. The deletion of this portion of work will be reflected as a reduction in the monthly payment to the Contractor. The amount of reduction will be based on the percentage of area involved and agreed upon by the City and the Contractor in writing. 16. Cily Inspection a) The Director or his designated representative shall regularly inspect the parks, playgrounds, fields and all other City property subject to this Agreement. If said inspection results in discovery of work that is not performed in the manner, and to the professional degree set forth in the Specifications, Contractor agrees that the City shall deduct from Contractor's next monthly payment, the City's actual or estimated cost of performing the work to bring the property into conformance with the specifications. Additionally, City shall impose liquidated damages of up to $300.00 per inspection, per park not meeting the specifications during any such inspection. III. EXTRA WORK It is the City's intent to keep parks and other public recreational sites in a beautiful and exceptionally well maintained condition. It is also the City's intend to continuously improve parks and public recreational sites until they are the best in the county. It is with these intents in mind that the Director may consider authorizing extra work. A. Damage or malfunction to plant material or irrigation system equipment (from valve to water meter), with the exception of irrigation heads and lateral lines, by any of the following may be considered outside the scope of this Agreement: (1) Acts of God (2) Civil Disorder (3) Vehicle Collision (excluding Contractor and its employees and subs) (4) Excavation or re -surfacing of the street (5) Power failures (6) Underground wiring damage 23 Contractor will not be considered responsible for replacement. Contractor must demonstrate to the satisfaction of Director that one of the above occurred in order to be excused from performing under the Agreement. B. Requests for Extra Work — The Director may request that the Contractor submit proposals for extra work in order to improve the grounds -landscape in the contract sites. The Contractor shall submit proposals using the City's Proposal for Extra Work Spreadsheet (see Attachment 7). The Contractor shall complete the spreadsheet in its entirety using his/her proposed extra work pricing (that is a part of this agreement) in order for the proposal to be considered. City reserves the right to requests materials/equipment receipts with invoices. All labor shall be quoted on a "not to exceed" basis and City will only pay for labor actually incurred. 24 ATTACHMENT NO. 1 SUB -CONTRACTOR BALL DIAMOND IN -FIELD MAINTENANCE 1.0 Scope of Work 1.1 State of California Licensed C-27 Contractor specializing in Ball Diamond In -Field Maintenance shall provide in -field brickdust maintenance for nine (9) Baseball/Softball Diamonds per the specifications and conditions listed below: 2.0 Ball Diamond Locations and Quantities/Types of Diamonds at Each Site 2.1 Riverview Park 2.1.1 One (1) 60' base path Major Little League diamond with skinned brickdust infield. 2.1.2 One (1) 60' base path Major Little League diamond with sport turf and brickdust infields. 2.1.3 One (1) Minor Little League diamond with sport turf and brickdust infield. 2.1.4 One (1) T -Ball Little League diamond with sport turf and brickdust infield 2.2 Rosita Park One (1) 60' base path Major Little League diamond with skinned brickdust infield. 2.3 El Salvador Park 2.3.1 Two (2) 60' base patch Little League diamond with skinned brick dust infields. 2.3.2 Three (3) base patch T -Ball diamonds with skinned brick dust infields. 10 Total diamonds at 3 park sites. 3.0 Schedule of Work to be Completed 3.1 Riverview Park 5 Days per wk, Feb 1" to July 15th Minimum 1 Day per wk (DMS in-house crews) July 16th to Jan 31St Rosita Park 5 Days per wk, Feb 1 st to July 15th Minimum 1 Day per wk (in-house crews) July 16th to Jan 31St El Salvador Park 5 Days per wk, Feb 1" to July 15th Minimum 1 Day per wk (in-house crews) July 16th to Jan 31St 4.0 Field Composition Mix (Brickdust) To Be Used When Maintaining In -fields. 4.1 Field In General 4.1.1 When adding field composition mix (brickdust) to any City of Santa Ana ball field, the specific type of material to be used is: Pro Gold Infield Mix with stabilizer from Gail Materials (951) 279-1095. 4.2 Pitchers Mound/Home Plate/Basepath Areas 4.2.1 When adding a mix with a higher clay composition material to any pitcher's mound/home plate/base-path area, where a sport turf infield exists, the specific type of material to be used is: Hill Topper Home Plate and Mound Mix by Stabilizer Solutions. 4.2.2 When adding a mix with a higher clay composition material to any pitcher's mound/home plate/base-path area, where a skinned infield exists, the specific type of material to be used is: Ballyard with Stabilizer by Stabilizer Solutions. 5.0 Equipment The contractor shall provide and have "on hand" at all times during the brickdust maintenance operation the following equipment. 5.1 Utility Vehicle Small tight turn radios (13') vehicle designed especially for this type of work. This vehicle shall have the capability to make circle and figure eight patterns completely within the skinned brickdust infield area and not trespass onto adjacent turf areas. Vehicles manufactured by John Deere, Ryan, Toro and Daihatsu may be acceptable. 5.2 Drags 5.2.1 Scarifying Drag: Used to scratch up or loosen up the skinned area. The drag shall be made of heavy-duty steel capable of carrying additional weight (`s). Digging teeth shall be hardened and pointed and be 1/z" in diameter. Pull chain shall be included. 5.2.2 Cutting and Leveling Drag: Used to level and backfill low spots in the skinned area. The leveling drag and cutting blades shall be made of galvanized steel. This drag shall feature cutting blades that are adjustable and capable of cutting down dirt build-up (high spots) and depositing dirt into holes (low spots) creating a smooth and level playing surface. Pull chain shall be included. 11 5.2.3 Grooming or Finish Drag: Used to complete dragging procedure on a daily basis and lighter/gentle movement of brickdust. This drag shall be galvanized metal "door -mat" link. Pull chain shall be included. Drag shall be 6' in length by 6' in width. 5.3 Other Equipment 5.3.1 Hand Tamp: 20 lb. variety with 48" min. handle. Used to compact worn areas around bases, home plate and pitching mound. 5.3.2 Plastic Sheeting and Duct Tape: Used to wrap hand tamp head and help prevent wet clay from sticking. 5.3.3 Grade or Grooming Rake: Used to rake and fine level areas. Shall be made of aluminum, 36" wide and a 6' handle. 5.3.4 Heavy Duty Shovels: Used to move material. Round/Square Point and Scoop shovels. 5.3.5 Heavy Duty Hose: Used to water down skinned area. Shall be 3/4" to 1" top quality construction with 225 -psi working pressure. Leaks of any kind are not permitted. Contractor shall have a minimum of 175' of hose on hand at all times. 5.3.6 High Pressure Nozzle: Attached to hose. Use to spray down brickdust and push excess brickdust off turf edges. 5.3.7 Industrial Push Broom: Used to remove excess brickdust from turf edges. Shall be 24" min. wide with heavy-duty dual weight bristles. 5.4 Wet Conditions Equipment" (Add to equipment above) During periods of inclement weather or when the areas are wet the contractor shall have "on -hand" during all brickdust maintenance operations the following items: 5.4.1 Squeegee: Used to push/squeeze water off wet areas or into dry areas or drains. Shall be 24" to 36" wide with neoprene blade and magnesium/aluminum head. 5.4.2 "Super Sopper": Used to collect standing water in brickdust areas. Shall be drum type with exterior sponge and arm holding drum. 5.4.3 Diamond or Beckson Pump: Used to remove standing water in brickdust areas. Shall be plastic with flexible piston and value. iii 5.4.4 Infield Sopper with Wringer and Bucket: Used to collect standing water in brickdust areas. Sopper shall be geotextile-covered sponge typical for absorbing chemical spills. 6.0 Meetings 6.1 Contractor shall provide City of Santa Ana staff with a contact person and a phone number to reach the contact person from the hours of 6:30am — 5:00pm, Monday — Saturday. 6.2 Contractor shall appoint and identify to City of Santa Ana staff a "site supervisor". This site supervisor shall meet with staff one (1) time per week at a time and place agreed upon by both parties for as long as the contract is in effect to discuss any problems/concerns that may arise and any goals for the day/week. 6.3 In November of each year for as long as the contract is in effect, Contractor shall personally meet with staff, along with the designated site supervisor, to discuss and outline schedules for "Annual Renovations" (listed in Section 10.0). 7.0 Daily Infield Maintenance 7.1 General 7.1.1 Contractor shall remove all litter, broken glass and hazardous debris from infield and dugout areas. 7.1.2 Contractor shall keep brickdust and dugout areas in a weed free condition. 7.1.3 Contractor shall hose and/or sweep and hose out all dugouts so they are 100% free of brickdust or any other debris. 7.2 Maintenance Procedure 7.2.1 Retain smooth and level playing surface, using the following daily procedure. The contractor shall remove all bases before beginning any work on in -field and re -install after all work on in -field is completed. 7.2.2 After removing all bases, the contractor shall scrape/wire brush all base post anchors and base inserts. This will help facilitate the base removal and installation. 7.2.3 The Contractor shall rake/shovel loose material from high spots back into low spots/worn areas on running paths, sliding zones, and any other low spots/worn areas appearing on the field before any watering or dragging shall take place WA, 7.3 Home Plate Area/Batters Box Area Holes 7.3.1 Sweep/Rake away all loose brickdust. 7.3.2 Wet area until moist. 7.3.3 Scarify area (`s) [batters box hole(`s)] with shovel. This will help the mix bind better. 7.3.4 In a 5 gallon bucket mix "mound mix" with water to desired consistency. Do not use infield mix for this purpose. 7.3.5 Backfill "mound -mix" material into hole(`s). 7.3.6 Tamp the area firmly with steel tamp. Note: The tamp will be most effective if you cover the bottom with plastic. Tape the plastic to the tamp handle. The plastic keeps the clay from sticking to the tamp's bottom. 7.3.7 After tamping and compacting the "mound mix" covers areas with infield brick dust. 7.4 Pitcher's Mound 7.4.1 Follow same procedure for repair of home plate/batters box area utilizing dry "mound mix" for this purpose. Do not cover with infield mix. 7.4.2 Add to the above the following: Rake all loose material from bottom to top and cover with "Mound Mix". 7.5 General Brickdust Skinned Infield Areas 7.5.1 After raking/shoveling loose material from high spots back into low spots/worn areas on running paths, sliding zones, and any other low spots/worn areas appearing on the field, the Contractor shall fill all remaining low spots with new Gail Materials "Pro Gold with Stabilizer" brickdust from stock and make level. 7.5.2 The contractor shall clean all excess brickdust beneath or next to the backstop, dugout chain link fencing and/or infield chain link fence lines so that the infield brickdust is level with the dugout pavement and pavement outside the infield. 7.5.3 Lightly water entire infield before dragging. v Note: Watering shall penetrate brickdust to a minimum depth of 1/8" deep min. This process is crucial to keeping brickdust in place and not going air borne. 7.5.4 Drag infield utilizing small utility vehicle as specified with "grooming or finishing drag". Circular or figure eight drag patterns shall be used (see details 1-A & 1-B). Alternate drag patterns or reverse direction of drag patterns daily to avoid ruts and high/low areas. Speed of drag procedure shall not exceed 7 mph. 7.5.5 When dragging the skinned infield, the contractor shall stay away from all turf edges a minimum of 18". This will help in avoiding lips at brickdust/turf edges. This 18' gap shall also apply to all backstops and chain link fence areas. 7.5.6 Contractor shall hand rake all base paths on combination turf/brickdust infields. 7.5.7 When the dragging process is complete, the contractor shall stop the drag in a different location daily. This will stop the accumulation of brickdust in focused areas. At this time roll -up the drag, place it on the vehicle and remove all debris accumulated in the drag at this spot and rake out material emptied from drag. 7.5.8 After dragging, hand rake the 18" edges using the "grade or grooming rake". The rake shall be held at an angle as to not push brickdust onto/into turf areas. 7.5.9 After raking the 18" edges, the contractor shall clean all excess brickdust on the turf edges utilizing a high pressure water one (1) time per week. NO brickdust shall be permitted on the turf edges at any time. If in the determination of City staff, an unsafe lip situation exists (an unsafe lip is 1/2" or greater) in any turf/brickdust border area infield to brickdust, base - paths or brickdust to outfield), contractor will be required to remove or level the soil build-up with a sod cutter and re-establish the in -field boundaries with a string line or suitable method and re -sod up to the border to remedy the situation at contractors expense. Pre-existing conditions shall be corrected during contract start-up. 7.6 Final Watering 7.6.1 This is the most time consuming and a very important element of the procedure. 7.6.2 The contractor shall final water the skinned brickdust to a depth of 1/4" minimum. vi 8.0 Rainy Weather/Wet Field Procedure 8.1 On the next scheduled working day after a rainfall, the following procedure, in the order listed, shall be adhered to: 8.1.1 Remove all standing water from low spots either by skimming off excess water and spreading it out to dry areas or using a pump/sopper system. 8.1.2 Rake out (scarify) wet areas. 8.1.3 Apply Dry Gail Materials "Pro Gold with Stabilizer" Brickdust Materials from stock to all Wet Areas and Rake Out. 9.0 Work to be Completed `BI -MONTHLY" 9.1 To maintain levelness of all fields, contractor shall, once every two months, scarify drag built up amounts of materials at high spots and cut and level drag the scarified material to low spots. The Contractor shall fill any remaining low spots with new Gail Materials "Pro Gold with Stabilizer" brickdust from stock and make level. Note: Staff shall identify areas to scarify/cut and level drag to the contractor at weekly meetings with contractors appointed site supervisor (as per section 6.2 of contract). 9.2 Heavy water scarified and cut and leveled areas to a '/2" min. depth and allow settling in before play on field. Note: Due to heavy watering and its need to settle before play, staff shall provide a schedule of bi-monthly scarify/cut and level drag dates to contractor. 10.0 Work to be Completed "ANNUALLY" 10.1 Each year, the following renovation is to be done on all fields in conjunction with the City's Annual Sports Turf Renovation Schedule. Fields renovated may change from year to year. 10.1.1 Contractor shall laser grade each ball diamond. Contractor shall scarify drag built up amounts of materials at high spots and cut and level drag the scarified material to low spots. The Contractor shall fill any remaining low spots with new Gail Materials "Pro Gold with Stabilizer" brickdust from stock and make level. Note: Staff shall identify areas to scarify/cut and level drag at the November meeting with contractor's owner (as per section 6.3 of contract). vii 10.1.2 Contractor shall verify all base distances, pitching rubber distances and pitching mound heights per the Little League, Pony/Colt League specifications for each specific field. Contractor shall repair any specifications not being met on any field. 10.1.3 In addition, contractor shall install 1/2" new Gail Materials "Pro -gold with Stabilizer" (brickdust) to in -fields at all diamonds (minimum 26 tons per Girls Softball/Major Little League Field and minimum 40 tons per Junior/Senior Little League Field). Also, the contractor shall install a minimum of 1 ton of Turface calcite clay per Girls Softball/Major Little League Field and 2 tons of Turface calcite clay to Junior/Senior Little League Fields Responsibility for and purchase of necessary materials shall be at contractor's expense. Note: The City has the right to move brickdust and Turface materials to other infields under this agreement should they decide that an infield or infields do not require additional materials a particular year. 11.0 Work To Be Completed "AS DIRECTED" 11.1 Replace Base ANCHORS as directed. (This will be considered extra work.) Note: City of Santa Ana use's the Hollywood base anchoring system. Contractor shall install base anchors into the ground per manufacturer's standards. Top of stake shall be approximately 2" below the surface grade so that the base sits level and flush against the surface on all sides. 11.2 Replace Bases as directed. (This will be considered extra work.) Note: City of Santa Ana shall be responsible for supplying all necessary base anchors and/or bases to the contractor as needed. 11.3 Replace or Remove/Level/Re-Install home plates as directed. 11.4 Replace or Remove/Level/Re-Install pitching rubbers as directed. Note: City of Santa Ana shall be responsible for supplying all necessary home plates and/or pitching rubbers to the contractor as needed. 11.5 When given direction to complete "as directed" work, contractor shall complete the directed work on the next working day. viii 12.0 Infield Turf Maintenance 12.1 Infield turf shall mean all sport turf in the infield, the foul territory of the infield and 36" beyond the infield brickdust skin line/arc. Infield turf shall be mowed three (3) times per week February — August and one (1) time per week September — January. 12.1.1 Contractor shall use a "greens" reel mower to provide "putting green" quality finish cut. 12.1.2 Infield turf shall be cut between 1/2" and 3/4" per staff's direction. 12.1.3 All turf clippings shall be collected and disposed of. 12.2 Infield turf shall be irrigated to maximize healthy growth of the turf while conserving water. Over watering will not be acceptable. 12.2.1 Contractor shall check and program the automatic irrigation controller minimum one time per week. 12.2.2 Contractor shall provide any areas of the turf supplemental watering using a garden hose on an as needed basis to assure a high quality turf infield. 12.2.3 Infield turf shall be fertilized one (1) time per month February apply Nitro King 22-4-4 and March, April, May, June, July, August, September apply Turf Supreme 16-6-8 at a rate of one (1) pound of actual nitrogen per 1,000 square feet of turf. 12.2.4 Contractor shall distribute the fertilizer evenly using a mechanical broadcaster. No hand distribution will be allowed. 12.2.5 Immediately following fertilization the Contractor shall water in the fertilizer to avoid chemically "burning" the turf. 12.3 Infield turf shall be aerated using a walk behind piston type aerator two (2) times per year, in January and July. All, cores shall be removed. Dragging of cores is not permitted. 12.4 Infield turf shall be kept weed free at all times. 12.4.1 Any grasses other than the original hybrid Bermuda installed in the infield shall be eradicated immediately upon notice. The Contractor may choose the method of eradication, however, may not damage the turf. lx 12.4.2 Any broadleaf weeds shall be eradicated immediately upon notice. The Contractor may choose the method of eradication, however, may not damage the turf. 12.5 Infield turf shall be kept free of disease and rodents at all times. 12.5.1 The Contractor shall be responsible for identifying and treating any diseases or rodents immediately upon notice. 12.6 Infield turf annual renovation 12.7 Each year the infield turf shall be renovated: 1) verticut using the greens reel mowers straight blade reels; 2) mowed to 1/4" high immediately following verticutting; 3) overseeded during spring/summer with LaPrima XD Bermuda Seed at a rate of 8 pounds of seed per 1,000 square feet and fall/winter — Stover Seed Company Grand Slam seed at eight (8) pounds per 1,000 square feet; and, 4) top dressed immediately following seeding by Aguinaga Materials using "Santa Ana Top Dress Mix." 12.8 All infield turf edges including the arc skin line, base paths, pitchers mounds, etc., shall be edged one (1) time per week. The edged lines shall be straight and, where curved lines are required, the arcs will be a true radius. 13.0 General Contract Provisions 13.1 Contractor shall provide and is responsible for all equipment necessary to carry out the work outlined in the contract. There will be no available storage for equipment. Contractor will be responsible for bringing in and then removing all equipment necessary to carry out the work outlined in the contract. X ATTACHMENT 2 �n5ray dow C ESINO PARK CONTRACT AREA SPORTIPRIORITY TURF AREA 0 �..:� f - 1_" - s low I i �_ �� - i I( - � r t 1- � � - � �_ � [ i i - � � 37 J i � � � � �_ � � � � )S � � z -� - I ' � � �. �� 1 � $ - � I ; � q° I I �.___ � � Ol 77 j � � � - � -� l �� : i _ i i .� Ci I q i . . � ,. rs, i � '� F �� x�`� � � � j a,,, t I ,_ � � �� :a '� �� i e � y �. z � ; � .�• � � �'. i I � � � � �v � z �� .� ' � � � D '-� � ... � � i -C 'D ,� T A � j � -. m � .D I � �' i �'�; I I Fa n .)I 6. U) 0 0 C x T D m D X 0 i X A 1 0 0 z D n D m D Q c w I+ c e c No ATTACHMENT 3 City of Santa Ana, Park Maintenance Agromonic Plan 2009 PTurf Application dates Type Maintenance Description (unit of measure) Material Uoits/1000 SF 1 January G Winter FertBization 16 19.4.4 Nitra long 5 2 Feb 15 -March 15 G Late Winter Fertkation b N 19.4-4 Nitra King 5 3 April G S rin FertilizationSCU (IbIN) 39.0-0 Lesco 2.5 4 June Fertilization SCU N 39.0-0 Lesco 2.5 5 August Fertilization SCU (IbIN) 39.0.0 I,=3 6 October Fall Fertilization Fall b LT 39.0.0 Lesco 3 7 Late Nov Fart Dec Late Fall Fertilization (lb/N) 19-4.4 Nitra Ki 5 Turf licatioa dates Maintenance Desai tioa unit of measure Material Units 100D SF 1 January G Winter Fertilization M 19.4.4 Nitra King 5 2 Apr! G Spring Fertilization b N 39.0.0 Lesco2 5 3 J41Y G SummerFerplizationSCU b 39.0.0 Lego 25 4 October IG Late Summer fertilization SCU (lb/N) 39.0.0 Lesco 2.5 GCS Application dates T e Maintenance Description unit of measure MaterW Units 1000 SF 1 March G Fertilization (lb/N) 8.2.4 FM soil conditioner +NPK 8 2 une G Fertilization Ib 8-2.4 7M soil conditioner +NPK 8 3 September G Fertilization (Hb/N) 8.2.4 Msoilconditioner+NPK 8 4 December G Fertilization N 8.2.4 RMsoilconditioner+NPK 8 IPM andMiscApplications A January L Preeme ence Cra rass Control 1st app. oz Barricade 65WDG 038 B January G Fertilization with preernergent (IbN option Best 1608.080.2%dimension 52 C All year L Backpack Systemic BL Weed Control as needed 0 oz Sed Zone Southern 21 D Apr & Oct L General BL Weed Control as Needed fl az Trimec 992 1.1 E Mid A ril L Preemergence Crab ss Control 2nd app, oz Barricaed 65WDG 07 F Mid A ril L Optional Pre and ly Post Crab Control oz in 5 oz pouches Dimension Ultra 40WP+MSMA 0.23+1 G Mid April G Optional Pre and early Post Crab Control b UAP 22.00.22 (100%SCO KCI 375%Bar 5.2 B Mid April G 0 tional Pre and early post Crab Coltrol b Best Dimension 270G 4.2 1 Aril • May L Sedge Coltrol as needed oz Mana a Sed ehammer 0,031 l June -August L Sedge Supression as needed oz Mana a Sed ehammer 0.031 K May -June G Grub prevention Ib Merit 0.5 G 1.4 L May • October IL Spurgeandblackmedic reventative corlta eme ence fl o Quicksilver +Turflon 0.03+18 M May June 1 Grub reactive Arena 0.25G 1.8 N All year L Coltrol Of Oxalis as needed 0 of Turfton Ester 0.18 0 Aug- Oct L Kiku u rass 2 to 3 apps 4 weeks apart Turkon Ester 0.55 P July - Oct L Postemer ence Crabgrass Control fl oz MSMA 1 Aug -Sept L Preernergence Poa annua Control oz Barricade 65WDG 0.5 R Au • Se t GGranular Option Pre oa annua control Ib UAP 22.0-22 (100%Sq KCI 375%Bar 5.2 S Au -Se t G Granular tion Pre poa annua control lb Best Dimension 270G 4.2 T Nov • Dec. L Posteme ence Poa Control fl oz Pro ass Poa Constrictor 15 i/park services/park operation/poadm/ezcell/irvine agromonic plan 2009 , ii ORNAMENTAL PROGRAM Tit Applicatim dates Type Maintenance Desai tion unit of measure Material Units 1000 SF 1 Atcolorchan e G Fertilization of seasonal color 75 oz/S 19.6.12 Osmocote 800 3 Ian L Pre emergence bed weed control -broadleaf az Gall DF 0.5 4 Sept L Preemergence bed weed control -broadleaf az Gallery OF 0.5 5 Ian L Preemergence bed weed control az Barricade 65WDG 0.5 6 Sept LPreemergence bed weed control oz Barricade 65WDG 0.5 7 Ian and Sept, G Ornamental bed, broadleft and grassy weed control (option) Snapshot 2,SG lb 3.5 IPTandMisc. A Ucations 1 MarJune L Post eme ence grass control as needed fl oz Fusillade ll 0,75 2 May& July L Pre emer ence sedge control as needed fl oz Pennant EC 1.1 3 As needed G Snail and slug control oz DeadhnePellets 0.4 4Ian-Dec L Post emergence non-selective systemic weed control oz Round 0 Pro Dry 1.5 5Nov -March L Post emergence non-selective contact weed control (fl.oz) Reward 0,15 A an • April L A hic, Whitelly othersucldn insects oz 100 1 Merit Soil injection 17.6 B Jan - March L Olive Fruit control fl,oz 100 .at color change MaintainCF125 floz 100 32 C As needed L Insect control general fl oz 100 al Telstar 66 FL 10 D As needed L Insect control eneral 1100 I Horticultural oil 1 E As needed L Mite control 0 oz 100 al Avid O.1S EC 4 F A riI- August L White fly control on Hibiscus X losma fl oz 100 al Mavrik follar knockdown 6 G Asneeded L Powdery mildew control as needed fl oz 100 Eagle 20 EW 6 H Allyear L Phytpphthora root rot and overall chlorotic plants fl oz/1 00 I Phosguard IH Biotech 256 PLANT GROWTH CONTROL <48 hrs after shear IL General plant material as needed C oz 100 al Atrinnec 150 K 1<10daftershear IL Ivy, jmine, honeysuckle fl oz 100 al Embark 66 i/park services/park operation/poadm/ezcell/irvine agromonic plan 2009 , ii ATTACHMENT 4 ANNUAL COLOR PLANTING AND MAINTENANCE SPECIFICATION Before each annual planting the area should be tilled 8 to 16 inches deep. Organic matter in the form of nitrified redwood must be incorporated to a depth of 8" of the top soil. The contract administrator may adjust this if adequate organic matter is already present in the soil but the successful bidder must be prepared to incorporate this organic matter at every color rotation. Organic matter must comprise 25% of the soil volume where the roots will be. This requires 2" of nitrified redwood tilled to an 8" depth. Apply 1.5 pounds of nitrogen per 1000 sq. ft. as a complete low nitrogen material with a ratio of 1:2:1, 1:1:1, 1:2:2 or similar. Do not use a higher rate of nitrogen as this may result in excessive vegetative growth and a suppression of flowering. After establishment, fertilize as necessary to maintain a robust appearance and maximum flowering. After incorporating organic material and other supplements, the beds must be raked smooth and slightly mounded. Sticks clods and other material must be removed from the bed. During planting gently crush the root mass with the fingers to stimulate root growth in the surrounding soil. Begin planting in the center of the bed and keep traffic in the worked soil to a minimum. Make the hole slightly larger than the root ball and set the plant at the same depth or slightly higher than it was growing in the container. Smooth out the soil around the plants after planting, including footprints. Water plants to a depth of 5 inches immediately after planting for 4" plant material (deeper for larger pots). Plants are to be rotated four times a year and are to be kept disease free and healthy on a consistent basis. There must be no dead or missing plants at any time and the beds must be kept in a weed free condition. Plants will be in 4" pots and will be planted in an 8" triangular spacing pattern. Rows must be in a straight alignment at the time of planting. Plant species that may be planted at different times of the year may include but not be limited to the following annual bedding plants: • Spring/Summer — April through October 1 Alyssum, Lobelia, Salvia, Marigold, Gloriosa daisy, Penstemon, Cosmos, Dahlia, Impatiens, Begonias, Double Impatiens, Petunia, Verbena, Vinca rosea (periwinkle) Zinnias • Fall/Winter Iceland poppies, Pansies, Viola, Stock, Snapdragons, Primroses, Ranunculus Vandn1icm Contractor shall check annual color beds daily (Monday through Friday). If plants are missing or vandalized, the Contractor shall provide the City's representative with a proposal to replace missing/damaged plants. After the City's Representative signs the proposal, the Contractor shall then replant/replace missing/damaged plants within 48 hours. 1 The City's contract administrator shall be the sole judge of whether the above specifications are met. The contract administrator shall also approve the types and combinations of color bedding plants prior to installation. ii MEMORANDUM hHssroe: To bnwvve Me qusOfy of rhir of Mose who vfsrf packs, bikeways, and ^W- reernaWNW faeffi"s by P-VM&V quality &wsfomer sefrvrae by an abnosphere of cwWaaaris bnpivvenwnt and shwg en►p/oyee devebpmenG Attachment #5 $Adcitlon 7a� Park Services Division Parks, Recreation, and Community Services Agency To: Mike Lopez Date: January 09, 2008 From: Loren Rossignol Subject: Monthly Water Management Report For December 2008 Purpose: To improve our water management praciroes through education and technology, and to insure the efficient and responsible use of our water resources. IV • Page 9 Data recording and methods of collection Data is recorded by 57 Calsense model ET -1, ET2000, and 2100 controllers that have flow meters. The data is collected by a central computer or is manually downloaded to a laptop computer. All other sites are recorded by City water meters and manually read. The data contained in Section If of this report was derived from 12 Calsense 2100 irrigation controllers that utilize moisture sensors. Savings due to moisture sensing DecemberSAVINGS: Gallons: 703 Dollars: $ 215 Usage in gallons for Calsense sites PARKS, BIKEWAYS, & PUBLIC FAC.'S 1,358,911 $4,144.68 MANUAL / TEST & NON CONTROLLER 167,700 $ 511.49 THORNTON PARK IRRIGATION & LAKE 664,672 $2,027.25 COMBINED USAGE FOR ALL SITES December 2008 2,191,283 $6,683.42 COMBINED USAGE FOR ALL SITES November 2008 4,977,853 $13,873.27 Usage in gallons for non-Calsense sites PARKS 1213,266 $3,700.43 CENTENNIAL PARK & LAKE 492,932 $1,503.44 CIVIC CENTER NA NA BIKEWAYS NA NA V. December 2008 & 2007 calendar month CalSense combined usage comparison. YEAR USAGE MANUAL/TEST/NON ETO PPT. 2008 2,191,283 or $6,683.42 167,700 or $511.49 1.67" 3.14" 2007 3,469,520 or $8,677.27 396,468 or $991.57 2.17" 0.64" MAWA: (Maximum Applied Water Allowance) The calculated "not to exceed" limit of annual applied water for a mature landscaped area. MAWA does not consider rainfall. EAW: (Estimated Applied Water) A projection of the amount of water that should be supplied to a landscape by the irrigation system, as measured by a water meter. In any month when Effective Rainfall is received, it may substitute for applied water. Jerry Barela Richard Ortiz Kevin Clark District IINERCHANTS Juan Garcia District IV/MASTERS Paul Johnson VISTA DEL VERDE File 0 Page 2 ii y 8• i.. 111212009 December 2008 CALSENSE CONTROLLER USAGE (Gallons) COMPARISON IMlijaLITY BOMO KORAL "A" MAWrM 444 NON TO , TAL �4-44 $ C09r 0.86 PROM D 2,800 APPLIED HCP 4 BOMO KORAL "B" 488 488 $ 0.95 18,647 25 29 CITY YARD "A" 0 $ NA NA #VALUE! CITY YARD "IT' 17,078 0 $ 33.15 32,568 32,568 66 *VALUEI DELHI PARK 65 0 65 $ 0.13 70,872 70,872 95 DELHI CENTERW 5,859 A $ 11.37 36,097 36,111,097 56 DELHI CENTER'S' 4,916 $ 9.541 20,819 20,819 34 90 HERITAGE PARK 16,688 153 $ 32.69 111,626 111,626 172 LAWN BOWLING 0 22,800 $ 44.25 16.902 16,902 53 LILLIE KING 8.466 0 8,466 $ 16.43 88,532 88,532 130 MADISON PARK 7,775 1 $ 15.09 27,541 27,541 47 ROSITA PARK "A" 16,974 0 $ 32.95 114,819 114,819 176 ROSITA PARK "B" of 72 72 $ 0.14 47,853 47,853, 64 240 SANDPOINTE PARK 2,8401 50 2,8901 $ 5.61 53.598 53,5981 76 SANTA ANITA PARK BIRCHPA B BIRCH PARK 708 q $ - 4.39 INA NA 21,889 l#VALUE1 21,889 32 MEMORY LN. 0 1 1 0.00 10,043 10,043 13 P T PORTOLA PARK FK ;ADAMS PARK 2,510 991 A). 6.80 - NA 23,021 - NA 23,021 35 #VALUE! CENTENNIAL "E" D 3,643.1-. 7.07 17.248 17,248 28 C T L F" ENTENNIAL' 57 5,339w;,,,!.-5:'? 10A7 0 0 7 DAN YOUNG "A" YOU G 745 2.827141;,I� 1-2I!;..�.0.19- I $ 6.93 23,168 23,168 36 DAN YOUNG "B" 0 2,976 - 5.78 0 0 4 DAN YOUNG "C" 110 245 355 $ 0.69 5,516 5,516 8 48 JEROME PARK E. 34 1.360 1.394 $ 2.71 57,0281 57,0281 78 JEROME PARK W. 110 3,635 3,745 $ 7.27 140,537 193 MEMORIAL PARK "A" 9 9 $ 0.02 16,551 22 MEMORIAL PARK "B" 19 19 $ 0.04 32,339 43 MEMORIAL PARK "C" 670 3,779 4,449 $ 8.64 180,904 248 313 S.W. SENIOR CNTR. BUILDING "12" 47 205 252 $ 0 $ 0.49 - NA 26,625 NA 26,625 36 SVALUEI CITY HALL PKG. BLDG. 208 0 208 $ 0.40 3,826 3,826 5 CORONER'S FAC. 0 10 10 $ 0.02 6,883 6,883 9 COURT HOUSE SO. 0 $ - NA NA #VALUEI ROSS ANNEX 0 $ - NA NA AL EI LIBRARY 403 538 941 $ 1.83 12.583 18 OLD COURTHOUSE 2,391 0, 2,391 $ 4.64 27,243 27,2431 40 SASSCER PARK 0 24,596?!.' "!:-, 24,59.6 $ 47.74 00 STEAM PLANT 0 MY 2 HIMM DELHI BIKE TRAIL 0 0 0$ 0 - 0 I 0 01 0 0 ELDRIDGE PARK 0 0 0$ 0 0 0 FLOWER ST. BIKE 0 0 0 $ 5,126 5,126 7 GREENVILLE BIKE 693 191 884 $ 1.72 59,13ft 80 PRENTICE, AMAZON 0 $ - NA NA #VALUE] PRENTICE, AVIARY 0 $ NA NA #VALUE! RAITT ST. BIKE 0 $ NA #VALUE] RTC PARKING a 2,312 2.3121$ 4.49 2,636 2,636 7 SADDLEBACK VIEW 114 0 1141$ 0.22 44.638 44.638 601 SANTIAGO BIKE - NA NA #VALUE! TOTALS I 90,4211 77,279 167,7001$ 360.51 11,369,05 1.358,911 2,0411 Exceeds 10% of Applied Controllers wl moisture sensors L.B.C.H. Is exempt 14 g.3 iii WATER BUDGET MAWA - EAW APPLIED COMPARISON CALENDAR YEAR 2008 SITE MAwA JAN 448 FEB 550 MAR I 754 APR 917 MAY 937 JUN 1100 JUL 1263 AUG 1243 SEP 958 OCT 754 Nov 509 DEC 408 FAW 1 0 50 502 963 1238 1297 1551 1526 950 694 163 23 HYDROCAP-0 HCF JAPPLIED?i' ��';" -: -;`:. 320 484 661 667 833 886 732 E , 'a��27." Y 0 396 0 543 263 661 549 675 723 793 752 910 903 895 888 690 541 543 393 367< 67 294 0 VAWA323 '..f8 NA NA NA NA NA NA NA NA NA NA NA NA 307 0 377 60 517 276 628 827 642 868 754 961 866 1176 852 1067 656 658 517 554 349 132 279 21 HYDROCAP-0 HCF JAPPLJED . .TF � 272 366 391 426 534 679 397 "- ''"••_ -- -'' MAWA EAW 92 0 113 8 155 83 159 156 193 201 227 208 260 250 - 256 246 197 152 155 109 105 26 84L. 4 HYDROCAP-5111CF APPLIED MAWA EAW NA 110 0 ':-y BY "% 134 11 . --..= 184 118 140 224 221 .. 'i 229 269 285 295 - '" '9•B' N 309 355 - ... 304 234 349 215 �; -moi 184 155 ` . ; 124 37 ;; r - �,: 100 5 HYDROCAP-S,HCF APPLIED MAwA 0 366 =:�i. 4E��!" 449 60 615 223 748 260 765 273 898 305 1031 324 1014 187 782 'fit -"::-r7 615 '.175396 416 333 EAW 4 23 342 711 919 983 1169 1150 725 542 110 15 XYDROCAP-iS,NCF APPLIED v-,14 w` 133 73 549 652 666 402 449 463 MAWA 73 89 123 149 152 179 205 202 156 123 83 66 EAw 1 11 26 98 171 208 219 262 255 162 119 40 17 HYDR0CAP-0HCF APPLIED I1". .- O MAWA 648 795 1090 1325 1355 1590 1826 1796 1384 1090 736 589 EAW 0 56 591 1107 1426 1477 1773 1745 1075 775 187 27 XYOROCAP-0 HCF APPLIED %`;<'BrF'-s�::+f= ' >M 341 636 991 NA NA NA NA NA NA MAWA 194 1 239 327 398 406 477 548 539 415 327 221 177 EAW 0 23 156 342 406 433 523 499 310 238 59 10 HYDROCAP-1D,HCF APPLIED _'e±.76'i%. 24 82 132 204 263 299 232 223 237 -:�"gZ-14 MAWA 252 309 424 516 527 619 710 699 538 424 286 229 EAW 0 30 243 650 774 832 1008 954 583 458 76 12 HYDROCAP.2 HCF APPLIED 94 i_"'.13b:r..-:: F'il : 5',i- 'k•�:'906:`:- 386 NA NA NA 349 s... 1342 MAWA EAW 376 0 461 25 632 327 769 676 786 850 923 892 1060 1073 1043 1043 803 642 632 476 427e 105 7 HYDRDCAP-10,HCF APPLIED ''' 67 :! 4 .: 3 ...�.'� NA NA 846 860 840 '.16'74: 2,."I .4tr3 75T Mawa 298 366 5011 609 623 731 840 826 636 501 339 271 EAW 0 26 273 512 659 683 820 807 497 358 1 86 13 HYDROCAP-0 XCF APPLIED F'.°+22 -:37:-' 126 372 164 517 609 644 i MAWA 244 299 410 498 509 598 687 676 521 410 277 222 EAW 62 74 142 165 183 186 223 219 147 101 74 56 HYDROCAP-0HCF APPLIED -NA NA NA NA NA NA NA NA NA NA NA NA Total EAW 77 412 3414 7050 8740 9218 9090 7830 4852 4096 901 154_ Total Applied 722 909; 3328 4263 5306 5483 5837 5550 4477 5145<' 2331:; ;;1486: 484 1v WATER BUDGET MAWA - EAW APPLIED COMPARISON CALENDAR YEAR 2008 917E JAN FEB MAR APR MAY JVN JUL AUG SEP OCT NOV DEC MAWA EAW HYDROCAP-0 HOF APPLIED 30 65 96 168 175 73 NA NA NA NA NA NA MAWA EAW HYDROCAP-0 HOF APPLIED 26 23 60 V$.... 88 89 94 81 67 55 62 9 MAWA EAW NYDROCAP-0HCF APPLIED NA NA NA NA NA NA NA NA NA NA NA NA MAWA EAW HYDROOAP-0 HOF APPLIED NA NA NA NA NA NA NA NA NA NA NA NA MAWA 45 56 76 93 95 112 128 126 97 76 52 41 EAW 0 6 33 103 113 128 155 143 91 76 1 15 2 HYDROCAP-0 HOF APPLIED 29 VY -0- - 88 x;. 4. •.'r'i?_ f MAWA EAW HYDROCAP4 HOF APPLIED 19 14 64 158 171 178 221 196 130 108 43 40 MAWA Bfi 106 145 176 180 212 243 239 184 145 98 78 EAW 0 4 27 81 91 104 124 117 75 63 12 1 HYDROCAP-0 HOF JAPPLIED Y = , �i .. x.. i.4 3- _ ,' !{ _ - , 9sp 100 39 104 MAWA 38 46 64 77 79 93 107 105 81 64 43 34 EAW 0 5 24 72 76 84 103 93 57 48 12 2 HYDROCAP-0 HOF APPLIED ?'-'`r:: 5 '--'..c.t.1 72 74 97 A NA NA MAWA EAW HYDROCAP-0 HOF APPLIED NA NA NA NA NA NA NA NA NA NA NA NA Total EAW 0 15 84 256 260 316 382 353 223 139 27 5 Total Applied 332!' 95 1&� WATER BUDGET MAWA - EAW APPLIED COMPARISON CALENDAR YEAR 2008 SRE J!W FEB MAR APR MAY .A1N JUL ALIO SEP OCT HOV OEC MAwA 79 98 134 163 166 195 224 220 170 134 90 72 EAW 0 0 42 103 139 145 175 172 103 76 6 0 HYDROCAP40 HCF APPLIED t 61t:'s 0 MAWA 123 151 207 251 257 302 346 341 262 207 140 112 EAW 0 12 106 225 287 313 370 364 234 178 38 4 HYDROCAP-0NCF APPLIED ,'2-35 1 gill 223 :W 292 216 277 MAWA 1 346 427 585 711 727 854 980 964 743 585 395 316 EAW 0 38 332 673 837 880 1058 1028 635 472 112 18 HYDROCAP-16 HCF APPLIED#.,.- 7" 6 ;., -: .. .: 1004 r, .�.,, ._.' ... .. _- - :' 0 MAwA 93 115 157 191 195 229 263 259 200 157 106 85 EAW 0 4 56 130 168 185 218 214 138 107 18 2 HYDROCAP-6.14CF APPLIED � 4 6 103 149 34 106 141 a 12 6 y'; .5 MAWA 353 434 594 723 739 867 996 980 755 594 402 321 EAW 0 22 293 662 808 858 1035 994 612 465 97 11 HYDROCAP-i6 CF 1APPum 2 2°�.: a 901 884 ': - A ... r-. MAWA 77 95 130 158 182 190 218.215 185 130 88 70 EAW 0 4 43 106 140 153 181 179 113 87 13.5 2 NYOROCAP-6,NCF APPu® � E 2 M -.,... u.. '__. -. .. '. 107 -..,,'�.`�`;y_ ±` MAWA 275 337 462 562 575 674 774 762 587 462 312 250 EAW 0 0 218 504 672 708 847 833 509 376 47 0 HrDRocaPaHCF 3 MAWA 78 95 130 159 162 190 219 215 166 130 88 71 EAW 0 8 47 139 157 180 214 201 131 110 22 3 HYDROCAP-0HCF APPLIED < L1 2 .:S7dz, F 182 162 < - M : 1, ,: ;r�±;; ; %; 3``-.;. MAWA 242 298 408 496 507 595 683 672 518 408 276 220 FAW 0 0 182 383 501 528 631 621 383 282 51 0 HYDROCAP-6,HCF APPLI® 106 -' ^423 MAWA 466 571 783 952 974 1143 1312 1291 995 783 529 EAW 0 15 247 669 853 905 1091 1052 634 483 48 5 xroaocAP 6,HCF aPPUEo 1 ; 3 141 606 8 (= 1: 1034 811 MAWA FAW HYOROCAP-O,HCF APPUED NA NA NA NA NA NA NA NA NA NA NA NA MAWA 236 289 397 482 493 579 664 654 504 397 268 214 EAW 0 21 228 433 558 582 697 686 425 309 73 10 HYDROCAP-0,HCF APPLIED 21 Z `�. ? 632 =�6.6)S�'� 611 611 1 407 "1; - K '.14h, Total EAW 0. 124 1796 4027 5120 5437 5517 6.3.44-..3P171..1..291.5_... 5,25. 55 Total Applied 7d8' 55 S: 141i: 49$i : 5979''" 67i4: 6339. fi736R; 4903,: ;!396 i>fi8 6fi WATER BUDGET MAWA - EAW APPLIED COMPARISON CALENDAR YEAR 2008 SREI JAN FEB MAR APR MAY JUN JUL AUG SEP OCT' N01 DEC MAWA 290 356 488 593 606 712 817 804 619 488 329 264 FAW 0 14 190 484 608 644 778 749 453 344 45 6 HYDROCAP-0HCF APPUED i:; 39z. 0 161 238 NA NA NA NA NA NA NA NA MAWA EAW HYDROCAP-0 CF APPUED 1098 806 52 NA 743 5512 6920 6799 4027 2973 1904 669 YAWA 423 579 711 865 884 1638 1192 1173 903 711 481 384 eAW 609 770 1094 1353 1385 1644 1903 1871 1418 1094 670 544 HYDROCAP-0 HCF APPLIED 202 9 NA 684 NA 777 1686 1527 1231 ; � 487 48 MAWA 380 467 639 778 795 933 1071 1054 812 639 432 346 EAW 0 9 58 416 586 627 756 731 419 325 19 3 HYDROCAP-1DHCF ]APPLIED 0 - 435 456 tic = 678 L't- . MAWA 213 .262 358 436 446 523 601 591 358 242 194 EAW 0 22 228 426 549 569 682 671 298 72 11 HYDROCAP-16 HCF APPLIED 0 164 420 � _� ,. 293 ? MAWA 626 769 1053 1281 1309 1537 1765 1736 t1338 1053 712 569 EAW 0 43 380 1055 1262 1357 1643 1556 743 110 15 HYDROCAP-26,HCF APPLIED a 0 ,; 855 966 725 1389 NA648iry _. .. _:MAWA 70 86 117 143 146 171 197 194 117 79 63 EAW 0 20 79 224 234 259 317 287 149 39 8 HYDROCAP-0 HCF -- .,. .. _. 139 OMMEMEMMERMAIWA_ EAW HYDROCAP-0 XCF APPLIED YAWA 466 513 746 955 1142 1235 1072 12821025 816 559 396 EAW 0 0 199 842 968 1062 1297 1195 711 590 60 0 HYDROCAP•16 HCF APPLIED .`� ,3 61- =: 803 880 1312 ;' ,, c'�';999tz b65 ••_ 1?. 24 Total EAW 0 108 1134 3447 4207 4518 5473 4755 2668 2105 300 37 Total Applied 5T6: 51 ';.1. 1 2916 3206 3729 5163.'4 U$;, 3 13..2150- . 68 812' VIZ WATER BUDGET MAWA - EAW APPLIED COMPARISON CALENDAR YEAR 2006 SJ{EI JAN FEB MAR APR WAY JUN JUL AUG SEP OCT NOV DEC MAWA 36 40 5B 75 89 96 84 100 80 64 44 31 EAW 39 43 67 100 114 119 106 122 91 73 48 32 HYDROCAP-o,HCF APPLIED 25 19 36 36 38 45 53 52 45 42 29 7 MAWA 97 119 164 199 2D3 239 274 270 208 164 111 88 EAW 0 23 89 252 261 287 353 319 196 165 44 9 HYDROCAP-0HCF APPLIED '.sJ :"�: 198 179 192 177 178 MAWA EAW HYDROCAP4,14CP APPLIED 4 0 0 53 61 67 55 5D 46 51 21 7 MAWA EAW HYDROCAP-16 CF APPLIED 13 0 0 35 24 26 32 18 10 29 8 13 MAWA 10 12 17 20 21 24 28 27 21 1 17 11 9 EAW 0 1 8 17 21 23 27 27 17 13 3 0 HYDRDCAP-16,HCF APPLIED 18 12 11 19 18 =e' MAWA 59 72 99,^ 120 123 144 165 163 125 99 67 53 EAW 22 48 115 280 289 323 393 357 226 188 63 29 WMROCAP-0,NCF APPLIED ;"H72; � -.i iSD"ai 99 200 .:...... x• 7 `: 200 129 86 4 16 MAWA EAW HYDROCAP-BHCF APPLIED 80 0 147 73 138 135 167 145 148 115 111 91 ��MAWA 1 65 79 109 132 135 158 182 179 138 109 73 59 EAW 93 118 167 206 211 251 290 286 216 167 102 83 HYDROCAP-0,HCF APPLIED _' ...S' 4 d5 -:s .�i&,: =:_ 3A08 =' �-�.'i8 . i'�:3 > $== '��'g.'_ 60 MAWA EAW HYDROCAP-OHCF JAPPLIED NA NA NA NA NA NA NA NA NA NA NA NA MAwA 88 97 141 180 215 233 202 242 193 154 105 75 EAW 86 97 169 300 327 325 302 332 227 185 116 71 HYDROCAP-0HCF APPLIED'fA4:r-, :#9!:. -: 208? 234 "'932,f :i�iJ5Q .. -. Q,i. 353'1 =:;1 - h.....-. -+�`%" ` 9 MAM EAW HYDROCAP-0,11CF APPLIED 70 80 131 133 119 20 NA NA NA 38 108 7 MAWA EAW HYDROCAP-0,HCF APPLIED 0 0 0 0 0 0 0 0 0 0 0 0 DMINUMMMAWA EAW HYDROCAP-0,HCFAPPLIED NA NA NA NA NA NA NA NA NA NA NA NA MAWA EAw HYDROCAP-II64" APPLIED 11 10 32 35 69 6/ NA NA NA NA NA NA TDtal EAW 147 212 448 949 1012 1077 1181 1443 759 624 274 141 Total Applied 350 419 521: 686 832 798 908 1071 747 �7.24 ' '07.1 117 40. G Estimated Applied Water (EAW)Compared to Applied Water December 2008 % of BUDGET urc MAI I nuc eG of rummPT encTm AVINr]c City Forces APPLIED 1486 1,111,528 $3,042.15 Park Maintenance BUDGETED 154 City Forces APPLIED 18 13,464 '.>' -'; ,4 ;ll°Ja. -$29.69 Civic Center BUDGETED 5 District II - Merchants APPLIED 661 494,428; ` , ;, -$1,384.04 Park Maintenance BUDGETED 55 District IV- Masters APPLIED 812 607,376 <;tk2rlSfo' -$1,770.02 Park Maintenance BUDGETED 37 Vista del Verde APPLIED 117 87,516 $54.81 Park Maintenance BUDGETED 141 4ffa 1X Daily Report C Imil sualturn;s ;rt igatiur] n Systetnl Daily Report Rendered in English Units. December 1, 2008 - December 31, 2008 Printed on January 5, 2009 Irvine - South Coast Valleys - Station 75 12/01r200B 0.07 0.00 297 14.3 74.8 46.5 57.1 100 64 90 54.2 2.5 59.7 59.0 12/02/2008 0.03 0.01 168 14.0 61.7 52.0 55.3 100 79 94 53.6 2.7 64.3 59.6 12/0312008 0.05 0.00 246 13.5 66.0 52.5 57.3 95 65 84 52.6 2.8 67.4 60.5 12/04/2008 0.05 0.00 217 13.4 64.4 51.0 57.5 94 68 83 52.4 2.5 61.3 60.3 12!05/2008 0.07 0.00 284 11.3 73.6 47.0 57.6 98 41 70 47.5 2.6 63.4 59.3 12/08/2008 0.08 0.00 257 9.0 74.2 47.4 61.2 77 25 49 41.8 2.5 59.3 58.7 12/0711008 0.03 0.00 120 13.8 64.0 52.7 59.2 93 63 81 53.2 2.6 62.1 58.9 12/08/2008 D.04 0 -DO 160 12.4 62.1 48.3 54.8 96 69 85 50.3 3.6 87.7 58.7 12/09/2008 0.11 0.00 300 5.4 69.3 45.6 59.2 92 12 31 28.B 5.4 130.2 57.3 12/10/2008 0.09 0.00 295 5.3 72.0 45.0 56.7 63 14 34 28.3 3.0 71.3 56.0 12/11/2008 0.08 0.00 264 7.9 72.5 47.9 57.5 80 29 49 38.4 2.6 63.3 55.8 12/12/2008 0.04 0.00 180 12.0 66.7 47.6 55.5 93 53 80 49.3 3.7 88.2 55.4 12/13/2008 0.04 0.00 127 10.9 60.8 43.5 54.4 87 61 76 46.9 4.8 116.7 55.9 12/14/1008 0.05 0.00 243 6.6 55.3 36.6 46.9 84 41 60 33.7 3.0 71.8 54.5 12/15/2008 O.D1 1.78 R 62 11.4 54.1 47.5 5Q.4 98 67 92 48.1 5.7 138.7 52.3 12/16/2008 O.D5 0.13 242 9.8 57.4 43.0 50.1 g6 54 79 43.9 2.5 61.1 52.4 12/17/2008 0.01 0.68 R 33 8.7 51.7 Y 41.3 46.5 92 68 81 40.9 7.3 Y 175.6 Y 51.7 12/18/2008 0.06 0.18 272 8.5 56.4 39.3 46.9 96 56 78 40.4 3.6 84.7 49.7 12/19/2008 0. Do 0.00 274 8.3 56.6 39.5 47.3 89 55 75 39.8 3.1 74.0 49.9 12/20/2008 0.06 0.00 269 9.2 60.2 39.2 48.3 94 58 BO 42.4 2.9 70.3 49.6 12/21/2008 0.07 0.00 284 8.8 53.5 40.4 50.8 90 49 69 41.2 2.9 59.0 49.9 12/22/2008 0.01 0.18 Bo 11.5 55.5 44.7 51.9 97 78 88 48.3 5.0 121.6 50.2 12/23/2008 0.06 0.00 262 9-5 56.4 40.7 49.5 93 57 7B 43.1 3.5 84.7 50.8 12/24/2008 0.02 0.00 Be 9.5 54.7 45.4 51.1 89 63 74 43.3 3.5 84.6 51.0 12/25/2008 0.01 0.18 98 11.7 57.6 40.0 51.6 96 72 90 48.7 5.9 142.1 50.6 12/26/2008 0.07 0.00 291 6.1 55.5 34.1 44.5 91 35 61 31.9 3.7 89.7 50.4 12/27/2008 0.08 D.00 290 4.5 59.8 37.0 47.6 73 22 40 24.5 3.3 78.6 48.9 12/28/2008 0.07 0.00 289 6.5 70.3 38.0 49.6 79 30 54 33.5 2.5 60.6 48.7 12/29/2008 0.07 0.00 290 9.1 72.4 43.5 55.2 85 35 61 42.1 2.8 67.0 49.4 12/30/2008 0.07 0.00 289 9.6 70.7 45.5 55.1 87 39 65 43.5 2.6 62.0 50.3 12/31/2008 0.06 0.00 283 9.6 65.6 39.4 49.2 98 52 82 44.0 2.1 50.1 49.8 littp://wwwcirnis.water.ca.gov/eimis/daityReport.do[1/52009 3:41:32 PM] q6. (V X Flag Legend A - Historical Average I - Ignore R - Far out of normal range C or N - Not Collected M - Missing Data S - Not in service H - Hourly Missing or Flagged Data a - Related Sensor Missing Y - Moderately out of range Conversion Factors littp://wwwcirnis.water.ca.gov/eimis/daityReport.do[1/52009 3:41:32 PM] q6. (V X ATTACHMENT 6 Plant Cap Site 2" Plugs Shrubs, 1 Gal Ground Cover 64 Ct Flt Vines, 1 Gal 1 Cesar Chavez/Campesino 100 50 0 200 2 Riverview Park 200 100 25 200 3 Rosita Park 1,000 200 0 200 4 Edna Park 1,000 50 0 200 5 EI Salvador Park 200 200 0 100 Subtotal District 1 2,500 600 25 900 Note: This plant cap is an annual plant cap for each district. Plants that die as a result of Contractor's negligence are not applied to this plant cap. Where Contractor can show that vandalism was the cause of the plants death, City will assume cost of replacing (excludes vines). City can elect to install plants in existing bare areas, or new construction areas. Standard Plant Costs 64 Ct. 5 gal $8.84 Flat $9.95 1 gal $2.95 Plugs $0.40 Plants costing more than standard plants shall be considered premium. City will pay only the incremental difference between a standard plant and the premium plant. X1 ATTACHMENT 7 Santa Ana Parks, Recreation and Community Services Agency Attachment 7 Landscape Propsoal Work Sheet Contractor Name: Master Lanscape and Maintenance AEW #: Park/Location: Centennial, DYSC #3 Project Description: Prepared by: Labor Classification Hrly. Rate Hours Class Subtotal 1 Landscape Lead Worker 21.00 16.00 336.00 2 Landscape Maintenance Worker 18.00 0.00 3 Lead Tree Trimmer 30.00 0.00 4 Tree Trimmer 25.00 0.00 5 Irrigation Specialist (as specified) 35.00 0.00 61 Irrigation Assistant 20.001 1 0.00 7 QAC Pesticide Operator 40.001 0.00 8 Pesticide Assistant Operator 25.00 0.00 9 Labor Subtotal 336.00 Materials Description Qty. Unit Unit Cost 15%Mark-Up Item Sub -Total 1 Black forest mulch, Aguanaga 10.00 Yams 26.00 39.00 299.00 2 0.00 0.00 3 0.00 0.00 4 0.00 0.00 5 0.00 0.00 6 0.00 0.00 7 0.00 0.00 8 0.00 0.00 9 0.00 0.00 10 0.00 0.00 Materials Subtotal 299.00 Equipment Description Hours Hrly. Rate 15% Mark-Up Item Sub -Total 1 Roto Tiller, Zephyr Turf Care 4.00 26.00 15.60 119.60 2 0.00 3 0.00 4 0.00 Equipment Subtotal 119.60 Project Total 754.60 ATTACHMENT 8 TREE PR UNING SPECIFICATIONS 1.0 INTRODUCTION Trees and other woody plants respond in specific and predictable ways to pruning and other maintenance practices. Careful study of these responses, has led to pruning practices, which best preserve and enhance the beauty, structural integrity, and functional values of trees. In an effort to promote practices, which encourage the preservation of tree structure and health, the following policies have been established. These specifications are presented as working guidelines, recognizing that trees are individually unique in form and structure, and that their pruning needs may not always fit strict rules. 1.01 OVERVIEW OF SPECIFICATIONS Any tree work performed in the City of Santa Ana Park and Recreation Facilities (SAPRF) must be done according to the SAPRF specifications. There are different criteria for pruning depending on the purpose for the pruning. a. Complete Prune Specifications are used when circumstances deem the entire tree needs to be fully pruned. b. Safety Prune Specifications require less pruning and are used when specific, possibly hazardous (dead/dying) limbs need removal to eliminate all safety concerns. Safety pruning may be recommended in some circumstances instead of a complete prune. Safety pruning specifications are used for "as needed" pruning as outlined above and address only safety concerns. Safety pruning includes only the basic requirements and does not include the fine pruning detail work outlined in a complete prune. c. Power Line Clearance Prune (PLC) Specifications are used for private tree power line clearance work and for street tree (PLC) pruning when the tree is pruned between its periodic complete pruning cycles. d.. Palm Pruning Specifications are used when pruning any type of palm. All specifications are based on International Society of Arboriculture, National Arborist Association and American National Standards Institute criteria. This guarantees that SAPRF trees receive the best possible care. 1.02 GENERAL REQUIREMENTS The following requirements shall be used during any pruning work to be performed on SAPRF trees: a. Proper disposal of all tree debris generated. b. Assuring good traffic control and minimize disruption of the public. c. Assuring adequate safety of employees and the public. Prior to starting any tree work on an SAPRF tree, the Contractor must contact an authorized SAPRF representative. Contact Mike Lopez, Park Services Superintendent at 714/571-4212 Office or 714/231-6112 cell phone. 1.03 CERTIFIED ARBORIST The Contractor shall employee a full-time, permanently certified arborist, as accredited by the International Society of Arboriculture. This person is responsible for ensuring that the Contractor's crews are performing work according to SAPRF specifications. 1.04 SPECIFIC TREE PRUNING SPECIFICATIONS a. All persons performing tree work on SAPRF trees must be trained according to tree care standards accepted by the International Society of Arboriculture. b. All persons performing tree work on SAPRF trees in or around primary electrical lines must be trained to do so according to the "Electrical Safety Orders" of the State of California, including all amendments and revisions. c. When tree pruning cuts are made to a side limb, such remaining limb must possess a basal thickness of at least one third (1/3) of the diameter of the wound so affected. Such cuts shall be considered proper only when such remaining limb is vigorous enough to maintain adequate foliage to produce wood growth capable of callusing the pruning cut so affected within a reasonable amount of time. d. All final tree pruning cuts shall be made in such a manner so as to favor the earliest possible covering of the wound by natural callus growth. Flush cuts, which produce large wounds or weaken the tree at the cut, shall not be made. The branch collar shall not be removed. e. Tree limbs shall be removed and controlled in such a manner as to cause no damage to other parts of the tree, or to other plants or property. f. All tools used on a tree known to contain an infectious tree disease shall be properly disinfected immediately before and after completing work on such tree. All major diseases and/or pest problems shall be promptly reported to an authorized SAPRF representative. g. All cutting tools and saws used in tree pruning shall be kept sharpened to result in final cuts with smooth wood surface and secure bark remaining intact. All trees six (6) inches in diameter or less shall be pruned with hand tools only. Chain saws will not be permitted on any trees six (6) inches in diameter or less. This is to prevent any unnecessary abrasions to cambial tissue that may predispose a tree to insect and/or disease problems. h. Whenever pruning cuts are to be made, while removing limbs too large to hold securely in one hand during the cutting operation, the limbs shall be cut off first, one (1) to two (2) 2 feet beyond the intended final cut. Then the final cut shall be made in a manner to prevent unnecessary tearing back of the bark and wood. Such cutting back shall not include the removal of any live, healthy limbs in excess of six (6) inches in diameter without prior approval from an authorized SAPRF representative. i. No more than twenty five (25) percent of the live wood may be removed from the crown of any tree, without approval of an authorized SAPRF representative, excepting live oaks, which are limited to no more than ten (10) percent. Resulting in keeping as much of the crown of the tree as possible. Any extraneous metal, wire, rubber or other material (i.e. stakes, ties) interfering with tree growth shall be removed immediately. k. Any defective or weakened trees shall be reported to an authorized SAPRF representative. Specifically, any structural weakness of a tree, decayed trunk or branches, shall be reported in writing, noting the location of the tree by street address and a description of the hazard found in the tree. The use of climbing spurs or spike shoes in the act of pruning trees is prohibited, except palms that are more than sixty-five (65) feet in height. in. Beneficial animal, bird nests, nesting cavities or other wildlife habitat shall be preserved and protected whenever feasible, unless doing so would create a hazard. 1.05 COMPLETE TREE PRUNING SPECIFICATIONS Complete tree pruning shall consist of the total removal of dead or living branches that may threaten the future health, strength and attractiveness of trees. Specifically, trees shall be pruned in such a manner as to: a. Prevent branch and foliage interference with requirements of safe public passage. Over street clearance shall be kept to a minimum of sixteen (16) feet above the paved surface of the street, fifteen (15) feet above the curb and eight (8) feet above the surface of a public sidewalk or pedestrian way. Exceptions are allowed for young trees, which would be irreparably damaged by such pruning action. b. Remove all dead and dying branches and branch stubs that are one half (1/2) inch diameter or larger. c. Remove all broken or loose branches. d. Remove any live branches, which interfere with the tree's structural strength, and healthful development, which will include the following: 1) Branches, which rub and abrade a more important branch. 2) Branches of weak structure, which are not important to the framework of the tree. 3 3) Branches, which if allowed to grow, would wedge apart the junction of more important branches. 4) Branches forming multiple leaders in a single leader type tree. 5) Branches near the end of a limb, which will produce more weight or offer more resistance to wind than the limbs are likely to support. 6) Selective removal of undesirable sucker and sprout growth paying specific attention not to nick or damage the sprout "burl". 7) Selective removal of one or more developing leaders where multiple branch growth exists near the end of broken or stubbed limbs. 8) Selective removal of limbs obstructing buildings or other structures or traffic signs. Generally, limbs closer than five (5) feet to a building or other structure should be removed unless doing so would severely damage a tree. 9) Removal of branches, which project too far outward beyond an otherwise symmetrical form. e. Cut back ends of branches and reduce weight where excessive overburden appears likely to result in breakage of supporting limbs. f. Clear trees of sprout or sucker growth to a minimum height of eight (8) feet above ground level. Exceptions are allowed for young trees, which would be irreparably damaged by such pruning action. g. Obtain a balanced appearance when viewed from the opposite side of the street immediately opposite the tree, unless authorized by an SAPRF representative to do otherwise. h. Remove all vines entwined in trees and on tree trunks. Vine tendrils shall be removed without injury to said trees. Clear all branches and foliage within ten (10) feet of primary electrical lines and three (3) to five (5) feet of secondary electrical lines. j. Clear all branches that interfere with telephone, cable and other utility lines within one (1) foot of lines, wherever feasible. 1.06 SAFETY TREE PRUNING SPECIFICATIONS Safety tree pruning shall consist of the total removal of dead or living branches that may menace the future health, strength and attractiveness of trees. Specifically, trees shall be pruned in such a manner to: C! a. Prevent branch and foliage interference with requirements of safe public passage. Over street clearance shall be kept to a minimum of sixteen (16) feet above the paved surface of the street, fifteen (15) feet above the curb and eight (8) feet above the surface of a public sidewalk or pedestrian way. Exceptions are allowed for young trees, which would be irreparably damaged by such pruning action. b. Remove dead and dying branches and branch stubs that are two (2) inches in diameter or more. c. Remove all broken or loose branches. d. Removing any live branches, which interfere with the tree's structural strength and healthful development, will include the following: - Limbs of weak structure or otherwise hazardous. - Selective removal of limbs obstructing buildings or other structures or traffic signs. Generally, limbs closer than five (5) feet to a building or other structure should be removed unless doing so would severely damage a tree. - Clear trees of sprout or sucker growth to a minimum height of eight (8) feet above ground level. Exceptions are allowed for young trees, which would be irreparably damaged by such pruning action. 1.07 POWER LINE CLEARANCE (PLC) PRUNING SPECIFICATIONS When trees are in the proximity of overhead energized lines and equipment, reliability of service, safety, and governmental standards require a reasonable amount of tree pruning to avoid conductor contacts and grounding of circuits through the trees. Power line clearance pruning, therefore, shall consist of the removal of tree branches for proper electric line clearance in order to minimize the likelihood of power outages and improve safety. Specifically, trees shall be pruned in such a manner as to: a. Clear all branches and foliage within ten (10) feet of primary electrical lines. b. Clear all branches that interfere with secondary electric lines within three (3) to five (5) feet. c. Protect current tree health, condition and symmetry using Dr. Alex Shigo's book, Pruning Trees Near Electric Utility Lines as a guide. During the tree pruning process, all safe minimum working distances for energized conductors shall be observed. These clearances, are defined under ANSI Z133.1-1994. Current ANSI specifications will supersede these requirements when they take effect. Any contact with energized lines shall be promptly reported to an authorized SAPRF representative. E Access to backyards must be closely coordinated with the property owner, whenever feasible. Spikes may be used for PLC pruning on palms or other trees only when needed for proper safety reasons. 1.08 PALM PRUNING SPECIFICATIONS Palm pruning shall consist of the pruning of the following palms (Syagrus romanzoffianum (queen palm), Archontophoenix cunninghamiana (king palm), Phoenix Canariensis (Canary Island date palm), Phoenix Dactylifera (date palm), Washingtonia filifera (California fan palm); and Washingtonia Robusta (Mexican fan palm) per these specifications. a. The removal of all dead fronds and other dead plant parts from the trunk. All loose frond sheaths shall be removed along the entire length of the palm trunk. b. The removal of all flowers and fruit parts whether dead or alive. c. The use of climbing spurs or spike shoes in the act of pruning trees is prohibited, excepting palms that are more than sixty-five (65) feet in height. d. Canary Island date palm (Phoenix Canariensis) trunks shall be cleaned of any weed species. The immediate area below the green fronds shall be trimmed to a symmetrical (pineapple) appearance. The shape shall not exceed a minimum of forty-eight (48) inches or a maximum of sixty- (60) inches length below the green fronds. The trunk when pruning operations are complete shall be left in a clean, unscathed appearance throughout the entire length of the palm trunk. Canary Island date palms shall be pruned using a sterilized handsaw. The handsaw must be cleaned and sterilized before and after pruning each tree. e. All volunteer palm seedlings must be removed that are growing within the streets, . parkways, or setback dedicated areas. 1.09 UNACCEPTABLE PRUNING The following procedures, or others that will result in tree decline, are not allowed (storm damage and other extenuating circumstances exempted): a. Severe cutting back of all growing tips usually referred to as topping, pollarding, or hat racking. b. Flush cutting where a cut is made even with the surface of the trunk or limb, removing the branch collar and branch bark ridge. c. Stub cutting where branch removal results in the base of branch removed protruding more than approximately one fourth (1/4) inch beyond the zone of branch collar and branch bark ridge. d. Removal of a healthy main leader, for reasons other than power line clearance. e. Excessive cutting or lifting that exceeds the International Society of Arboriculture or SAPRF standards. G 1.10 DAMAGE TO PUBLIC OR PRIVATE PROPERTY Should any structure or property be damaged during the tree pruning operations, the persons conducting the work shall immediately notify the proper owners and an authorized SAPRF representative. Repairs to property damaged by the responsible party shall be made within forty-eight (48) hours, except utility lines, which shall be repaired the same working day. Repairs on private property shall be made in accordance with the appropriate building code under permits issued by the City of Santa Ana. Any damage caused by the Contractors employees shall be repaired or restored by them at their expense to a condition similar or equal to that existing before such damage or injury, or they shall repair such damage in a manner acceptable to the City of Santa Ana and/or SAPRF. Special attention is drawn to sprinkler systems in City landscapes and the need to avoid damage. All damage to irrigation systems shall be repaired as soon as possible at Contractors expense. 1.11 WORK PERFORMED ON PRIVATE PROPERTY No SAPRF contracted tree worker shall perform work upon private property without the written consent of the property owner and an authorized SAPRF representative. 1.12 PUBLIC SAFETY AND COOPERATION All tree work shall be conducted in a manner as to cause the least possible interference with, or annoyance to others. Pedestrian and vehicular traffic shall be allowed to pass through the work areas only under conditions of safety and with as little inconvenience and delay as possible. Unless the work area is totally barricaded or otherwise kept safe, at least one worker shall serve to coordinate safe operations on the ground at all times when work operations are in progress. a. Whenever larger tree sections are being cut in a treetop, which may endanger persons or property, such sections shall be secured by ropes and lowered safely to the ground in a controlled manner. b. All fire hydrants, meter vaults, water and gas shut off valves, backflow devices, irrigation field controllers and similar facilities must remain accessible during the course of work. c. Noise levels, resulting from tree work operations, must be kept to a minimum at all times. All tree work operations are subject to compliance with all local Noise Restrictions. Operation of tree work equipment shall not take place between the hours of 9:00 p.m. and 7:00 a.m. weekdays, or between 9:00 pm and 8:00 am on weekends (Saturday and Sunday). Emergencies are exempt from any time restrictions. d. All tree work done to SAPRF trees must comply with all tree related safety requirements as stated in the safety standards ANSI Z133.1-1994 of the American National Standards Institute, Inc. 1430 Broadway, New York, NY 10018. 1.13 SITE CLEANUP Cleanup of any debris resulting from any tree pruning operations shall be promptly and properly accomplished. The work area shall be kept safe at all times until all operations are completed. Under no circumstances shall the accumulation of debris be allowed in such a 7 manner as to result in a hazard to the public. All debris from tree operations shall be cleaned up each day before the work crew leaves the site, unless permission is given by an authorized SAPRF representative to do otherwise. All lawn areas, parkways, streets and sidewalks shall be raked and/or blown clean, and all brush, branches, or other debris shall be removed from the site. Areas are to be left in a condition equal to or better than that which existed prior to the commencement of tree pruning operations. All cuttings, branches, wood chips and other debris shall be cleared from the site and disposed of by the Contractor. The Contractor shall obtain permits required for this purpose. Disposal expenses will be the Contractor's responsibility. Debris, such as wood chips, shall be left on property only at the direct and specific request of the owner and an authorized SAPRF. representative. Firewood four (4) inches diameter or larger will be left at the work location in a safe manner, unless the wood is not usable as firewood. All firewood to be removed (wood four (4) inches of diameter or larger) must be authorized by an SAPRF representative. 1.14 TIME FOR COMPLETION If awarded this project, the Contractor agrees to complete the work within the time parameters jointly agreed upon by the City, SAPRF, and the Contractor prior to work commencement, unless specific time deadlines are specified elsewhere in these specifications. Once the work has commenced, the Contractor shall diligently prosecute the same to completion. 1.15 PAYMENTS WITHHELD/PENALTIES Should the Contractor fail to finish the work as agreed upon in these specifications the Contractor shall be charged by SAPRF penalties in the amount of five hundred dollars ($500.00) for each calendar day that the work remains incomplete beyond the dates specified. Any amount so charged shall be deducted by the SAPRF from any monies which otherwise are or become payable to the Contractor. In case all the work called for is not completed in all parts and requirements within the time specified, the SAPRF shall have the right to grant or deny an extension of time for completion, as may be seen best to serve the interests of the SAPRF. The Contractor shall not be assessed with penalties during the delay in the completion of the work caused be acts of God or of the Public Enemy, acts of the State, floods, epidemics, quarantine, restrictions, strikes, or unusually severe weather. The SAPRF representative will ascertain the facts and the extent of the delay, and their findings thereon shall be final and conclusive. 1.16 SUBCONTRACTORS Subcontractors used in the performance of this project shall be listed in the Contractors Bid Proposal. Subcontractors shall be properly licensed by the State of California as a contractor to perform work of this specialty and hold a valid business permit and certificate of insurance with the City of Santa Ana. Should any subcontractor fail to perform the work undertaken by him to the satisfaction of the SAPRF, said subcontractor shall be removed immediately from the project upon the request of the SAPRF and shall not again be employed on the project. The Contractor shall be held liable for the correction of any deficient work. 1.17 ADDITIONS AND/OR DELETIONS OF WORK 8 The SAPRF representative reserves the right to add and/or delete tree work on this project as deemed necessary and in the best interest of the SAPRF. Additions and/or deletions shall be made at the unit price accepted by SAPRF upon award of contract. 1.18 INSPECTIONS An authorized SAPRF representative will inspect the work performed by the contractor to insure completion of the pruning in accordance with SAPRF Pruning specifications. Should more than two (2) inspections be required on trees needing additional work, the contractor will be billed for SAPRF staff time. 1.19 BILLING Contractor shall submit a fully itemized bill listing each tree noting: a. Address (each tree). b. Type of tree. c. Date completed. d. Person completing the job. e. Location of tree (front, side right, side left, rear) This information is vital to maintain the city's computerized tree inventory and management system. 2.00 CONTRACTOR QUALIFICATIONS All contractors are required to have a valid appropriate state contractor's license, current City of Santa Ana business license, City Attorney approved certificate of insurance and be knowledgeable in tree pruning and tree care prior to the commencement of any and all work. 2.01 STANDARD SPECIFICATIONS FOR PUBLIC WORKS CONSTRUCTION The current edition of the "Green Book", Standard Specifications for Public Works Construction and it's updates, supplements and local addendums, shall be included as part of these specifications, unless otherwise directed in these specifications. 2.02 SPECIFICATIONS INTERPRETATION The intent of these specifications is known by the City of Santa Ana and SAPRF. Any questions relating to the interpretation of these specifications must be addressed, in writing, prior to the start of work. The Contractor agrees that interpretations of this contract after the start of work are at the SAPRF sole discretion, and the Contractor shall abide by all such interpretations. 2.03 EXTRA WORK In the event the Contractor is required by the City to perform extra work, the following procedure shall govern such work: a. When required, by the SAPRF representative, an itemized estimate of cost will be submitted for approval prior to work being performed. The Contractor shall maintain 0J records sufficient to distinguish the difference between direct cost and extra work. He shall furnish reports of extra work on forms, agreed upon and approved by the SAPRF representative, itemizing all costs for labor, materials and equipment rental. The report shall include hours worked and be in accordance with the following conditions: 1. Work will be executed under the direction of the SAPRF on a time and material basis or an agreed lump sum price depending on the nature of the work. 2. The SAPRF representative will issue a work request for such extra work to be performed. 3. Extra work will not be initiated without written authorization, except in emergency call -out situations. The SAPRF representative will solely define specific emergency situations. 4. Extra work may include, but is not limited to, the following: a). Repairs to landscaping, sprinkler systems, and/or facilities, unless damaged by Contractor. 2.04 PROTECTION OF EXISTING FACILITIES AND STRUCTURES The Contractor shall exercise due care in protecting from damage all existing facilities, structures, and utilities, both above surface and underground on the City's property. Any damage to City, SAPRF, or private property caused by the Contractor's neglect shall be corrected and paid for by the Contractor at no cost to the City of Santa Ana or SAPRF. The City of Santa Ana and/or SAPRF shall make the determination of fault. The SAPRF representative reserves the right to issue a Stop Work Notice if the Contractor does not promptly repair any damage, within twenty-four (24) hours of the damage incurred. If the SAPRF representative requests or directs the Contractor to perform work in a given area, it will be the Contractor's responsibility to verify and locate any underground systems (i.e. utility lines) and take responsibility for taking reasonable precaution when working in these areas. Contractor shall call Underground Alert (800) 422-4133) at least two working days prior to digging for line locations. Any damage or problems shall be reported immediately to the SAPRF representative and the City of Santa Ana. If the Contractor discovers something unexpected or a unique problem occurs, he should stop work and immediately contact an authorized SAPRF representative for a timely resolution of the problem. 2.05 CONTRACTOR'S STAFF The Contractor shall provide sufficient personnel to perform all work in accordance with the specifications set forth herein. A qualified, English speaking supervisor in the employ of the Contractor shall supervise all of the Contractor's personnel. The supervisor shall be available at all times to the SAPRF representative during work operations. The responsibility for all work performed will remain with the full-time certified arborist. 10 The Contractor shall furnish the necessary competent and key personnel to properly supervise and direct the work of fully equipped, competent and experienced crews as well as all safety equipment, including but not limited to, all equipment and work procedures required by ANSI Z133.1-1994. The Contractor shall secure all timekeeping, bookkeeping and other necessary clerical and office work required in the performance of the contract. The Contractor shall be responsible for the supervision of all of his crews. He shall check all of his crews regularly for proper quantity and quality of work, proper maintenance of tools and equipment, and safety. 2.06 SUBSTITUTIONS Whenever a specific type of material is specified, no substitutions shall be allowed without written consent of the SAPRF representative. 2.07 CERTIFICATION OF MATERIALS All materials shall be delivered on the site in original containers. Materials shall be subject to inspection by the ARMD representative. The SAPRF representative will not approve materials not meeting the SAPRF standards, and Contractor shall return any such non -satisfactory items at his/her cost. 2.08 CONTRACTOR NEGLECT Any damage to the City of Santa Ana, SAPRF, or private property, which has been determined to be due to the Contractor's neglect, shall be corrected at no additional cost to the City of Santa Ana or the SAPRF. 2.09 HOURS OF OPERATION The Contractor shall perform all work between the hours of 7:00 a.m. and 4:00 p.m., Monday through Friday. No work shall be performed on weekends or on City recognized holidays without written SAPRF approval. 2. 10 _ SPECIFICATIONS AND PLANS The work performed shall be done in accordance with the Standard Specifications for Public Works Construction, latest edition, hereinafter referred to as Standard Specifications. In case of conflict between the Standard Specifications and this Specification, this Specification shall take precedence over and be used in lieu of such conflicting portions. Where the plans or specifications describe portions of work in general terms, but not complete detail, it is understood that workmanship of the finest quality is to be used. Unless otherwise specified, the Contractor shall furnish all labor, materials, tools, equipment and incidentals and do all the work involved in executing the contract. 2.11 CONSTRUCTION EQUIPMENT The Contractor shall take all necessary precautions for safe operation of his equipment and the protection of the public from injury and damage from such equipment. 2.12 SOUND CONTROL REQUIREMENTS 11 The Contractor shall comply with all local sound control and noise level rules, regulations and ordinances that apply to any work performed pursuant to the Contract. Each internal combustion engine used for any purpose on the job or related to the job shall be equipped with a muffler of a type recommended by the manufacturer of such equipment. No internal combustion engine shall be operated on the project without said muffler. Full compensation for conforming to the requirements of this section shall be considered as included in the prices paid for the various contract items of work involved and no additional compensation will be allowed therefore. Sounds, such as loud music, that are not related to the project, shall be kept at levels so as to not disturb the general public. 2.13 TRAFFIC CONTROL The Contractor shall notify the SAPRF representative of intent to begin the contract work at least five (5) days before work is begun. The Contractor shall cooperate with local authorities relative to handling traffic through the areas and shall make arrangements relative to keeping the working area safe and clear of vehicles. When entering or leaving roadways carrying public traffic, the Contractor's equipment, whether empty or loaded, shall in all cases yield to public traffic. All traffic delineation and work area protection shall conform to the Work Area Traffic Control Handbook (W.A.T.C.H.) 2000 Edition. The Contractor shall make every effort to keep commercial driveways open during working hours. Should this not be possible, Contractor shall coordinate with the property owners affected to insure that designated times of ingress and egress is available. After working hours, all driveways shall,be accessible with smooth and safe crossings through any construction area (State of California Traffic Manual). 2.14 INQUIRIES AND COMPLAINTS The Contractor shall maintain an office at some fixed place and shall maintain a telephone thereat, listed in the telephone directory in his own name or in the firm name by which he is most commonly known. Furthermore, the Contractor shall, at all times, have some responsible person(s), employed by the Contractor, to take the necessary action regarding all inquiries and complaints that may be received from the City of Santa Ana, SAPRF, and/or private citizens during normal working hours. Whenever immediate action is required to prevent impending injury, death or property damage to the facilities being maintained, the SAPRF representative may, after reasonable attempt to notify the Contractor cause such action to be taken by the SAPRF work force. All costs of any such action shall be charged against the Contractor, or the SAPRF may deduct such cost from any amount due to Contractor from SAPRF. All complaints shall be abated as soon as possible after notification, to the satisfaction of the City of Santa Ana and/or SAPRF. If any complaint is not abated within a reasonable time, the SAPRF representative shall be notified immediately of the reason for not abating the complaint followed by a written report to the SAPRF representative within five (5) days. If the complaints are not abated within the time specified or to the satisfaction of the SAPRF 12 representative , the SAPRF representative may correct the specific complaint and the total cost incurred by the SAPRF will be deducted and forfeit from the payments owing to the Contractor from the SAPRF. Such cost shall include all SAPRF staff time required to resolve the problem and appropriate overhead charges. 2.15 NOTIFICATION OF LOCATIONS OF WORK The Contractor shall notify the SAPRF representative when the contractor's crews will be working within the SAPRF. Said notifications will be made on a daily basis by telephone, cell phone, fax, or by weekly written schedules which specify the entire weeks work locations. 13 Rte® CERTIFICATE OF LIABILITY INSURANCE OP ID KU DMSFA-1 DATE(MM/DD/YYYY) 03/01/11 PRODUCER Andreini & Company -South Coast THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE License 0208825 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR One MacArthur Place, Suite 100 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. South Coast Metro CA 92707 DATE MM/DDM Phone : 714-327-1400 Fax: 714-327-y�'19F R^ _ Pty I RERS AFFORDING COVERAGE NAIC # INSURED INSURER A. Travelers Property Casualty 36161 INSURER B: Zurich American Insurance co. 19429 DMS Landscaping T DMS Facility Services, L�rj(; 417 E. Huntin ton Drive Monrovia CA 9 O� _-1 JN06AERC: - ` 'IN! D016 INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR ; MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. - LTR NSR TYPE OF INSURANCE POLICY NUMBER DATE MM/DDS DATE MM/DDM LIMITS` GENERAL LIABILITY EACH OCCURRENCE:- 1 , 000 , OOO A4C_71M MERCIALGENERALLIABILITY CLAIMS MADE K OCCUR P-630-950OB978-TIL-1103/01/11 03/01/12 ES(Eaurence) $ 300,000 PREMISocc MED EXP (Any one person) $5,000 PERSONAL& ADV INJURY $1,000,000 GENERAL AGGREGATE $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG s2,000,000 POLICY X PRO- JECT LOC A AUTOMOBILE X LIABILITY ANY AUTO P-810-950OB98A-TIL-1103/01/11 03/01/12 COMBINED SINGLE LIMIT $1,000,000 (Ea accident) ALL OWNED AUTOS SCHEDULED AUTOS BODILY INJURY (Per person) $ X X HIRED AUTOS NON -OWNED AUTOS BODILY INJURY $ (Per accident) APPRQ' 1%jj A6 .1 PROPERTY DAMAGE $ (Per accident) — GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ ANY AUTO 1 lira Stitt fll:c •-- `r OTHER THAN EA ACC $ AUTO ONLY: AGG $ EXCESS / UMBRELLA LIABILITY OCCUR CLAIMS MADE EACH OCCURRENCE $ AGGREGATE $ $ DEDUCTIBLE $ RETENTION $ $ B WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVF1 OFFICER/MEMBER EXCLUDED? L—.1 (Mandatory in NH) If yes, describe under SPECIAL PROVISIONS below 69862656 (CA) 69862658(TX)/69862 03/01/11 57 03/01/12 VGT X TORY LIMITS ER E.L. EACH ACCIDENT $ 1,000,000 E.LDISEASE -EAEMPLOYEE$1,000,000 E.L. DISEASE -POLICY LIMIT $1,000,000 OTHER DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS Certificate holder is included as an additional insured as respects General Liability only per the attached "Additional Insured Endorsement for Commercial General Liability Policy" form which is part of the insurance policy shown above. Primary/Non-Contributory wording is included pursuant to the attached CG DO 37 04 05 form (SEE ATTACHED HOLDER NOTES) GtK I II-IGA I t HULUtK CANCELLATION City of Santa Ana Attn: Robert Carroll 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana CA 92701 ACORD 25 (2009/01) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION SANSANl DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. The ACORD name and logo are registered marks of ACORD N. All rights reserved. IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER This Certificate of Insurance does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. ACORD 25 (2009/01) which is part of the insurance policy shown above. The CANCELLATION notice herein is amended to read 10 Days as respects any cancellation due to nonpay of premium. POLICY NO. P630-950OB978-TIL-11 INSURED: DMS FACILITY SERVICES, LLC, ETAL COMMERCIAL GENERAL LIABILITY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY f o— T— BLANKET ADDITIONAL INSURED (CONTRACTORS) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART 1. WHO IS AN INSURED - (Section II) is amended to include any person or organization that you agree in a "written contract requiring insurance" to include as an additional insured on this Cover- age Part, but: a) Only with respect to liability for "bodily injury", "property damage" or "personal injury'; and b) If, and only to the extent that, the injury or damage is caused by acts or omissions of you or your subcontractor in the performance of "your work" to which the "written contract requiring insurance" applies. The person or organization does not qualify as an additional insured with respect to the independent acts or omissions of such person or organization. 2. The insurance provided to the additional insured by this endorsement is limited as follows: a) In the event that the Limits of Insurance of this Coverage Part shown in the Declarations exceed the limits of liability required by the "written contract requiring insurance", the in- surance provided to the additional insured shall be limited to the limits of liability re- quired by that "written contract requiring in- surance". This endorsement shall not in- crease the limits of insurance described in Section III - Limits Of Insurance. b) The insurance provided to the additional in- sured does not apply to "bodily injury", "prop- erty damage" or "personal injury" arising out of the rendering of, or failure to render, any professional architectural, engineering or sur- veying services, including: i. The preparing, approving, or failing to prepare or approve, maps, shop draw- ings, opinions, reports, surveys, field or- ders or change orders, or the preparing, approving, or failing to prepare or ap- prove, drawings and specifications; and ii. Supervisory, inspection, architectural or engineering activities_ c) The insurance provided to the additional in- sured does not apply to "bodily injury" or "property damage" caused by "your work" and included in the "products -completed op- erations hazard" unless the "written contract requiring insurance" specifically requires you to provide such coverage for that additional insured, and then the insurance provided to the additional insured applies only to such "bodily injury" or "property damage" that oc- curs before the end of the period of time for which the "written contract requiring insur- ance" requires you to provide such coverage or the end of the policy period, whichever is earlier. 3. The insurance provided to the additional insured by this endorsement is excess over any valid and collectible "other insurance", whether primary, excess, contingent or on any other basis, that is available to the additional insured for a loss we cover under this endorsement. However, if the "written contract requiring insurance" specifically requires that this insurance apply on a primary basis or a primary and non-contributory basis, this insurance is primary to 'other insurance" available to the additional insured which covers that person or organization as a named insured for such loss-; -and -we -will not -share with that .'other insurance". But the insurance provided to the additional insured by this endorsement still is excess over any valid and collectible "other in- surance", whether primary, excess, contingent or on any other basis, that is available to the addi- tional insured when that person or organization is an additional .insured under such 'other insur- ance". 4. As a condition of coverage provided to the additional insured by this endorsement: a) The additional insured must give us written notice as soon as practicable of an "occur- rence" or an offense which may result in a claim. To the extent possible, such notice should include: CG D2 46 08 05 © 2005 The St. Paul Travelers Companies, Inc. 006286 - - Page 1 of 2 COMMERCIAL GENERAL LIABILITY i. How, when and where the 'occurrence" or offense took place; ii. The names and addresses of any injured persons and witnesses; and iii. The nature and location of any injury or damage arising out of the 'occurrence" or offense. b) If a claim is made or "suit" is brought against the additional insured, the additional insured must: L Immediately record the specifics of the claim or "suit" and the date received: and ii. Notify us as soon as practicable. The additional insured must see to it that we receive written notice of the claim or "suit" as soon as practicable. c) The additional insured must immediately send us copies of all legal papers received in connection with the claim or "suit', cooperate with us in the investigation or settlement of the claim or defense against the "suit', and otherwise comply with all policy conditions. d) The additional insured must tender the de- fense and indemnity of any claim or "suit" to any provider of 'other insurance" which would cover the additional insured for a loss we cover under this endorsement. However, this condition does not affect whether the insur- ance provided to the additional insured by this endorsement is primary to "other insur- ance" available to the additional insured which covers that person or organization as a named insured as described in paragraph 3. above. 5. The following definition is added to SECTION V. — DEFINITIONS: "Written contract requiring insurance" means that part of any written contract or agreement under which you are required to include a person or organization as an additional in- sured on this Coverage Part, provided that the "bodily injury" and "property damage" oc- curs and the 'personal injury" is caused by an offense committed: a. After the signing and execution of the contract or agreement by you; b. While that part of the contract or agreement is in effect; and c. Before the end of the policy period. Page 2 of 2 0 2005 The St. Paul Travelers Companies, Inc_ CG D2 46 08 05 CERTIFICATE OF LIABILITY INSURANCE OP ID LA DATE (MM/DD/YYYY) DMSFA-103 ZVER. 03 11 PR Andreini & Company -South Coast THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE License 0208825 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR One MacArthur Place, Suite 100 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. LIMITS South Coast Metro CA 92707 Phone: 714-327-1400 Fax: 714-327-1499 INSURERS AFFORDING COVERAGE NAIC # INSURED INSURER A: Travelers Property Casualty 36161 INSURER B: DMS Landscaping DMS Facility Services, LLC INSURER C: INSURER D: 417 E. Huntington Drive Monrovia CA 91016 ` INSURER E: l (>, COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR NSR TYPE OF INSURANCE POLICY NUMBER EFFECTIVE DATECMM DD/YYYY PLICY EXPIRATION DATE MM/DD/YYYY LIMITS GENERAL LIABILITY EACH OCCURRENCE $1,000,000 A X COMMERCIAL GENERAL LIABILITY P-630-950OB978-TIL-1103/01/11 03/01/12 PREMISES(Eaoccurence) $ 300,000 CLAIMS MADE Fx_1 OCCUR MED EXP (Any one person) $ 5,000 PERSONAL & ADV INJURY $ 1,000,000 GENERAL AGGREGATE $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG s2,000,000 POLICY X PRO- RO LOC 1JECT A AUTOMOBILE X LIABILITY ANY AUTO P-810-9500B98A-TIL-1103/01/11 03/01/12 COMBINED SINGLE LIMIT (Ea accident) $1,000,000 BODILY INJURY $ (Per person) ALL OWNED AUTOS SCHEDULED AUTOS BODILY INJURY $ (Per accident) X X HIRED AUTOS NON -OWNED AUTOS PROPERTY DAMAGE $ (Per accident) GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ OTHER THAN EA ACC $ ANY AUTO AUTO ONLY: AGG $ EXCESS / UMBRELLA LIABILITY EACH OCCURRENCE $ OCCUR CLAIMS MADE AGGREGATE $ $ DEDUCTIBLE $ RETENTION $ WORKERS COMPENSATIONLI AND EMPLOYERS' LIABILITY Y / N ANY PROPRIETOR/PARTNER/EXECUTIVE[:j OFFICER/MEMBER EXCLUDED? - TORY MITS ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ (Mandatory In NH) If yes, describe under SPECIAL PROVISIONS below E.L. DISEASE -POLICY LIMIT $ OTHER PPRO V Ei-) AS TO FORM DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS Certificate holder is included as an additional insured as respects—Genezal. �iLLt/iSoe,,.;d Liability only per the attached "Additional Insured Endorsement for :.aura , Commercial General Liability Policy" form which is part of the insurance,, s tan t City Alloi'Ttey policy shown above. Primary/Non-Contributory wording is included pursuant to the attached CG DO 37 04 05 form (SEE ATTACHED HOLDER NOTES) CERTIFICATE HOLDER CANCELLATION City of Santa Ana Attn: Robert Carroll 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana CA 92701 ACORD 25 (2009101) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATIOI' SANSANJ DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE ACORD CORPORAT)ON. All rights reserved. The ACORD name and logo are registered marks of ACORD IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER This Certificate of Insurance does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. ACORD 25 (2009101) which is part of the insurance policy shown above. IThe CANCELLATION notice herein is amended to read 10 Days as respects any cancellation due to nonpay of premium. This certificate supersedes the one issued on 3/1/11. ADDITIONAL INSURED ENDORSEMENT Insurance Company Travelers Property Casualty Company This endorsement modifies such insurance as is afforded by the provisions of Policy # P630950OB978TIL11 relating to the following: 1. The City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701; it officers, employees, agents and representative are named as additional insureds ("additional insureds") with regard to liability and defense of suits arising from the operations and uses performed by or on behalf of the named insured. 2. With respect to claims arising out of the operations and uses performed by or on behalf of the named insured, such insurance as is afforded by this policy is primary and is not additional to or contributing with any other insurance carried by or for the benefit of the additional insureds. 3. This insurance applies separately to each insured against whom claim is made or suit is brought except with respect to the company's limits of liability. The inclusion of any person or organization as an insured shall not affect any right which such person or organization would have as a claimant if not so included. 4. With respect the additional insureds, this insurance shall not be cancelled, or materially reduced in coverage or limits except after thirty (30) days written notice has been given to the City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701. (Completion of the following, including countersignature, is required to make this endorsement effective.) Effective March 1, 2011 , this endorsement form as part of Policy # P630950OB978TIL11 Issued to DMS Landscaping/DMS Facility Name Insured Countersigned by POLICY NO. P -6309500B978 -TIL -11 INSURED: DMS FACILITY SERVICES, LLC, ETAL COMMERCIAL GENERAL LIABILITY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. OTHER INSURANCE - ADDITIONAL INSUREDS This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART PROVISIONS COMMERCIAL GENERAL LIABILITY CONDITIONS (Section IV), Paragraph 4. (Other Insurance), is amended as follows: 1. The following is added to Paragraph a. Primary Insurance: However, if you specifically agree in a written con- tract or written agreement that the insurance pro- vided to an additional insured under this Coverage Part must apply on a primary basis, or a primary and non-contributory basis, this insur- ance is primary to other insurance that is avail- able to such additional insured which covers such additional insured as a named insured, and we will not share with that other insurance, provided that: a. The "bodily injury" or "property damage" for which coverage is sought occurs; and b. The "personal injury" or "advertising injury" for which coverage is sought arises out of an of- fense committed subsequent to the signing and execution of that contract or agreement by you. 2. The first Subparagraph (2) of Paragraph b. Ex- cess Insurance regarding any other primary in- surance available to you is deleted. 3. The following is added to Paragraph b. Excess Insurance, as an additional subparagraph under Subparagraph (1): That is available to the insured when the insured is added as an additional insured under any other policy, including any umbrella or excess policy. CG DO 37 04 05 Copyright 2005 The St. Paul Travelers Companies, Inc. All rights reserved. Page 1 of 1