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HomeMy WebLinkAboutCAMBODIAN FAMILY (4)-2010 A-201O-051 INSURANCE ON FILE WOf\K MAY PROCEED UNTIL I SURA CE EXPIRES AMENDMENT TO AGREEEMNT BETWEEN CLER OFC UNCI~/ 0 h// THE SANTA ANA EMPOWERMENT CORPORATION DATE: 1/2-'f3/1 p/'v ' AND THE CAMBODIAN FAMILY FOR USE ~ OF EMPOWERMENT ZONE FUNDS ~~ \J &:I ~ c ~ THIS AMENDMENT, made and entered into this 15th day of March, 2010, by and between The ~~~Cambodian Family, a California non-profit public benefit corporation ("Subrecipient') and the City of _ ~ ~Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and .~ laws of the State of California ("City"). ~. ~ ~ R;EC!IA1.s A. The City and Subrecipient entered into that certain Agreement for use of Empowerment Zone Funds dated on or about April 22, 2009, hereinafter referred to as "said Agreement". B. The parties hereto now desire to amend certain terms of said Agreement WHEREFORE, in consideration of the mutual and respective covenants and promises hereinafter contained and made, and subject to all of the terms and conditions of said Agreement as hereby amended, the parties hereto do hereby agree as follows: 1. Section I. A. "Subrecipient's Obligations" Exhibit A to said Agreement regarding the Program shall be amended as set forth in the "Proposal Additional FEZ Services" attached hereto and incorporated herein by this reference as Exhibit A-I. 2. Section I. B. "Subrecipient's Obligations" shall be amended to include the services set forth in the "FEZ Community Empowerment Program Scope ofW ork" attached hereto and incorporated herein by this reference as Exhibit A-2. 3. Section II. "SAEC's Obligations" shall be amended and increased to add additional funds of $150,000.00, with funding to Subrecipient pursuant to said Agreement and this Amendment in a total amount not to exceed $306,319.00. 4. Subrecipient's Budget shall be amended to reflect the additional funds and services t6 be provided as set forth in Exhibit B-1. 5. Subrecipient shall meet the attached "Goals, Activities, Timelines and Measurable Outcomes for Additional Funds" as set forth in Exhibit C. 6. Except as hereinabove modified, the terms and conditions of said Agreement remain unchanged and in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Amendment to said Agreement the date and year first above written. ATTEST: City of Santa Ana, a municipal corporation of the State of California ~ /VvlA- /..) ./-Iul-yr Maria D. Huizar Clerk of the Council !4J};fZ- David N. Ream City Manager APPROVED AS TO FORM: JOSEPH W. FLETCHER City Attorney ~A~~. By: Lisa Storck Assistant City Attorney Subrecipient: ~ The Cambodian Family Sundaram Rama Executive Director Federal Tax ill: 1'5-3CJSCff3'S) ~ The Cambodian Family Proposal Additional FEZ Services The Cambodian Family proposes an addendum to our current Community Empowerment Program (CEP) that will provide Economic Development services in Santa Ana's Federal Empowerment Zone (FEZ). Although The Cambodian Family currently has a contract with the City of Santa Ana to provide employment and supportive services in FEZ neighborhoods until June 2010, the goals of this program have been met and nearly all the funds have been spent. Yet our community is still greatly in need of further services. Santa Ana's unemployment rate for December 2009 reached 14.4%. Many families are struggling. We lack the resources to meet a very great need. We are thereby requesting an additional $150,000 from the City of Santa Ana to provide employment and other community services to FEZ residents between now and June 30,2010. Through our augmented CEP program, The Cambodian Family will continue its responsibility as lead agency, working with our long-time partner and current subcontractor, Templo Calvario Community Development Corporation (TCCDC). We are proposing services that are consistent with our present and past contracts with the City and with the Santa Ana Empowerment Corporation's strategic objectives. The additional services we propose fall under four areas. (1) Employment Services. Our employment services will continue our established policies and procedures for working with FEZ clients. The two partner agencies propose to serve an additional 80 clients (40 each) and achieve a 30% rate of placement plus 30 days retention. This will bring the total number of FEZ residents receiving employment services in our CEP program to 200 (80 + 120) for the year. The number placed in jobs will increase to 60 (24 + 36). We intend to continue our placement efforts full speed through the end of June. For those placed in June, we will not be able to report our normal 30-calendar day retention until July, after the program and its funding have ended. However, we will report the retention status of our June placements at the end of that month and verify that they are still working. We will also verify the employment status of these clients after the 30-day time period ends in July and maintain these records in client files, to be available for future monitors and auditors. All 80 new participants will receive pre-employment education. These services, to be provided as needed, will include: · Workforce Development Workshops; · Career Counseling; . Career Exploration; · Job Development; . Job Referrals; · Labor Market Information; . Resume Assistance; . Skill Assessment; EXHIBIT A-I Page I In addition, all 80 of those enrolled will receive some additional service, such as food donations, gas cards, bus passes, or some other service of economic benefit to the family. Our efforts address the Santa Ana Empowerment Corporation (SAEC) goal "to upgrade the skill level of Zone residents consistent with local workforce needs, while promoting hiring linkages between Zone job seekers and the local business community. " All clients receiving employment services will submit documentation verifying their eligibility to work and their residency in the FEZ zone. Copies of these documents will be maintained in client files. (2) Basic Education. Another SAEC goal is: "To have an inclusive, educated population providing strong role models for future generations." Under this goal, SAEC set objectives that include: "Provide education opportunities for adults disadvantaged by language barriers." The Cambodian Family has for over 25 years provided Vocational ESL classes to limited-English speaking residents who now live within FEZ boundaries. These classes have been offered in partnership with Santa Ana College, which pays the salaries of the instructors. However, state funding cutbacks have shortened the school year for our adult students. The Cambodian Family must find new resources to continue instruction during the month of June, spring break, and some other occasions. We propose to provide English language training to at least 25 FEZ residents during these time periods. We are requesting that the City of Santa Ana provide FEZ funds to support these activities. The 25 FEZ residents served under basic education will all be limited-English speaking adults. They will include parents of young children and others who are not currently seeking work but who nonetheless have family responsibilities and are likely to seek employment in the future. They need English language skills to function effectively in our society. Copies of school registration forms will be maintained for these FEZ residents. (3) Child care. The SAEC established the goal "To increase the amount of available child care to Empowerment Zone residents." The Cambodian Family currently partners with the Santa Ana Unified School District to provide Pre-Kinder classes at our site, as well as childcare for parents who attend ESL classes. Our Early Childhood programs are important for economic development in that they allow parents to go to work without having to place their young children in unsafe or otherwise inadequate childcare programs. Our programs have been supported by "Proposition 10" funds from the Children and Families Commission of Orange County. Unfortunately, those funds are now being eliminated because of the state budget crisis. We are requesting that the City of Santa Ana use FEZ funds to support 50% of one childcare worker, who will care for a minimum of 15 children of the FEZ zone while parents are in class. The Cambodian Family, and its partner TCCDC, have a long-term commitment to the residents of our Santa Ana neighborhood. Our proposed efforts will greatly contribute to the stability of many families in the FEZ zones of Santa Ana. We will comply with all documentation and reporting requirement of the City. We especially look forward to continuing our relationship with the City of Santa Ana. EXHIBIT A-I Page 2 (4) Computer Lab. The Cambodian Family will be moving into its new facility in early March. The building will include a computer lab that will be available to the community, adults as well as youths after school. We are requesting FEZ funds to purchase 10 computers and 2 network printers. We also request funds for educational software that will help our clients improve their English. A minimum of 25 FEZ residents will use the lab before the end of the grant period. After our FEZ funding ends, this computer lab, along with the facility that houses it (purchased last year and remodeled largely through FEZ funds), will remain as a lasting legacy of the Federal Empowerment Zone program in Santa Ana and the efforts of the many community organizations that contributed to it. In the future, we will identify new resources to keep this lab functioning and up-to-date, along with our other agency programs, and thereby provide ongoing services to the residents of our community. Use of FEZfunds. Attached to this proposal is a 4-month budget for our Enhanced Empowerment Program for The Cambodian Family and a 4-month budget for our subcontractor, Templo Calvario CDC. The principal items of this budget include: · Funding to hire a Job Developer at each agency to identify companies that need workers and place 80 FEZ residents; · Funding to hire staff at each agency to recruit, case manage, and prepare 80 clients for work; · Funding to establish a new computer lab at The Cambodian Family's new facility that will serve 25 residents; We are attaching a chart entitled "Goals, Activities, Timelines, and Measurable Outcomes" that lists the estimated costs for each of the program components described above, based on a 4- month program. We are also attaching a Scope of Work that will describe our activities in more detail. ~ undaram Rama Executive Director L?dRd Date EXHffiIT A-I Page 3 The Cambodian Family FEZ Community Empowerment Program Scope of Work I. TERM March 1, 2010 through June 30, 2010 II. PURPOSE The FEZ Community Empowerment Program will continue to provide vocationaI/occupational training, employment strategies, education, and supportive services to individuals who reside in the Federal Empowerment Zone. III. POPULATION TO BE SERVED The population to be served are Federal Empowerment Zone residents 18 years and older. Eligibility will be determined by age, address, and by Right to Work documentation. IV. SERVICES WILL BE PROVIDED AT: The Cambodian Family 1111 E. Wakeham Ave., Suite E Santa Ana, CA 92705 (after March 12:) 1626 E. 4th St. Santa Ana, CA 92701 Templo Calvario Community Development Corporation 2617 W. 5th St. Santa Ana, CA 92703 V. THE CAMBODIAN FAMILY ADMINISTRATIVE RESPONSffilLITIES 1. Develop contracts for partners 2. Provide orientation and training on eligibility, referral process, assessment, joint policies and procedures, fiscal billing, documentation, etc. 3. Develop joint forms such as application, screening/intake tool, ISP, referral form, 4. Perform Program Reporting 5. Provide partners with on-going technical assistance 6. Facilitate collaborative meetings VI. PROGRAM DESIGN, ELEMENTS, AND ADDITIONAL OUTCOMES FOR THE FEZ- COMMUNITY EMPOWERMENT PROGRAM - EMPLOYMENT SERVICES A. Program Design: a. Provide an intake assessment (for screening) of each FEZ resident that includes a review of academic and occupational skills levels as well as service needs; b. Develop an Individual Service Plan including notifying achievement objectives. B. Program Elements: EXHIBIT A-2 Page 1 a. The following program elements will be made available to eligible residents expected to enroll in the FEZ Daisy Wheel Network Program for participation in activities aimed at providing a comprehensive strategy that addresses employment and training needs: i. employment strategies/job preparation ii. education (English Language and basic skills) 111. supportive services C. Performance Outcomes - Employment Services a. 80 will be served b. Of the 80 FEZ residents served, 80 (100%) will receive pre-employment services, including workforce preparation workshops, career counseling, job development, job referrals, and labor market information; c. Of the 80 FEZ residents served, 24 (30%) will be placed in unsubsidized employment; d. Of the 80 FEZ residents served, 80 (100%) will be provided additional services as needed, including vocational ESL classes; e. Planned enrollments by month: I M;~Cb I April 20 May 20 I J~~e. I VII. THE CAMBODIAN F AMIL Y/TCCDC PROGRAMMA TIC RESPONSIBILITIES _ EMPLOYMENT SERVICES 1. The two partner agencies will provide eligible FEZ residents with services designed to meet the FEZ Board requirements. A participant will be provided with one or more of the following services to assist them in obtaining unsubsidized employment and self-sufficiency: · Case management · Comprehensive support services · Job development · Placement and retention services . Job training / education · Workforce preparation workshops 2. Evaluate participants for eligibility and assign those eligible for program services. 3. Perform client assessments, including assessment of English language ability. 4. Maintain records of clients activities and job placement. S. Attend partner meetings. 6. Provide quarterly progress reports. 7. Provide necessary information for conducting informal. and formal monitoring of program progress. 8. Meet performance measures. 9. Submit Monthly Statistics Report documentation to The Cambodian Family staff by the Sth of every month. Report should include new enrollments and a continuous Activity Enrollment Form. 10. Maintain a current and complete file (electronic as well as a hard copy) for each FEZ participant: eligibility documentation; registration form; enrollment form; assessment; Individual Service Plan (ISP); EEO/Grievance; case notes; supportive services documentation; attendance records; training documentation; etc. 11. Comply with allowable expenses. To be allowable, costs must: a) be reasonable for the performance of the program; b) conform to any limitations or exclusions set forth in the EXHIBIT A-2 Page 2 program as to types or amount of cost items; c) be consistent with policies and procedures that apply uniformly to both federally-financed and other activities of the organization; d) be determined in accordance with generally accepted accounting principles (GAAP); e) not be included as a cost or used to meet cost sharing or matching requirements of any other federally-financed program in either the current or a prior period; and, f) be adequately documented. 12. Submit in triplicate, a monthly Invoice on City of Santa Ana, Federal Empowerment Zone Program Subrecipient Request for Reimbursement, showing in detail the amount of money already expended. Accounting records must be supported by source documentation such as cancelled checks, paid bills, payrolls, and attendance records. VII. PROGRAM DESIGN, ELEMENTS, AND ADDITIONAL OUTCOMES FOR THE FEZ- COMMUNITY EMPOWERMENT PROGRAM -'New Community Services A. Program Design: a. Provide Basic Education (beginning ESL classes) to FEZ residents during periods when Santa Ana College - School of Continuing Education (CEC) is on vacation; b. Provide developmentally-appropriate childcare to FEZ residents while attending ESL class; c. Provide computer lab access and assistance to FEZ residents; d. All services will be provided at The Cambodian Family sites listed above. e. FEZ residency documentation will be maintained on file for all FEZ residents served under this component. B. Performance Outcomes - New Community Services a. 25 FEZ residents will attend ESL classes when CEC is on vacation; The unduplicated number of new clients added each month will be: I Ma;ch I Ar~1 I M;Y I J~~e.1 b. 15 children of FEZ residents will receive child care; The unduplicated number of new clients added each month will be: I M;rCh I A~ril I ~ay I Ju:e. I f. 25 FEZ residents will utilize The Cambodian Family's new computer lab; The unduplicated number of new clients added each month will be: I M~rch I A~ril I M;Y I Ju;e. I ~ Sundaram Rama Executive Director 3~/2J Date EXHIBIT A-2 Page 3 THE CAMBODIAN FAMILY FEZ - Community Empowerment Program Budget Detail Sheet - Program Services Program Services Grant Period: March 1, 2010 - June 30, 2010 Personnel Hourly # Months Rate Worked FTE Funded by FEZ Annual Salary FEZ Admin FEZ Program Total Amount FEZ Costs Executive Director $76,504 $36.64 4 14% $3,593 $3,593 Secretary $34,452 $16.50 4 15% $1,742 $1,742 Finance Manager $60,030 $28.75 4 15% $3,036 $3,036 Bookkepper $33,408 $16.00 4 15% $1,690 $1,690 Computer Specialist $43,848 $21.00 4 10% $1,478 $1,478 Program CoordinatorlESL Instructor $59,508 $28.50 4 75% $15,048 $15,048 Employment Specialists $35,496 $17.00 4 100% $11,968 $11,968 Quality Control Specialist $41,760 $20.00 4 5% $704 $704 Family Coaches $36,018 $17.25 4 125% $15,180 $15,180 Childcare Attendant $26,100 $12.50 4 47.5% $4,180 $4,180 Total Salaries $11,539 $47,080 $58,619 Benefits @ 30% of total salaries $3,461 $14,124 $17,585 Personnel Subtotal $15,000 $61,204 $76,204 Operating Expenses Rent -1500 sq. ft. x $1.25/sq. ft. x 4 months Utilities - $250/mo x 4 months PhoneIFax/lntemet Fees - $150/mo x 4 months Janitorial Maintenance/Supplies - $300/mo x 4 months Equipment RentallMaintenance -$225/mo x 4 months copy machine, fax, drinking water system, phone system and company van maintenance services. Office Supplies - $110/mo x 4 months general supplies for the program staff $ 440 - Computer SystemslPrinters $1000/system x 12 $ 12,000 (computer lab for client use) TravellMileage - 350 miles/mo x $.41/mi x 4 months Liability Insurance - $100/mo x 4 months Professional Services - $400/mo x 4 months Audit (program portion) $150,000 x 1% Supportive Services Partner FEZ Program Services T emplo Calvario CDC Other Tranining/Educational Supplies Operating Expenses Subtotal Program Services Subtotal ~ Sundaram Rama Executive Director wtfo Date EXHIBIT B-1 $7,500 $7,500 $1,000 $1,000 $600 $600 $1,200 $1,200 $900 $900 $ 12,440 $12,440 $574 $574 $400 $400 $1,600 $1,600 $1,500 $1,500 $3,000 $3,000 $42,000 $42,000 $1,082 $1,082 $0 $73,796 $73,796 $15,000 $135,000 $150,000 10% 90% 100% 12. Goals, Activities, Timelines, and Measurable Outcomes Progra~ Services 1. Program A. Notification of funding approval 3/1/10 2/1/10 startup B. Partnership meeting to coordinate 3/2/10 2/2/10 $0 $1,000 activities 3/3/10 2/3/10 $1,000 C. Outreach materials prepared! 3/5/10 2/5/10 $0 $1,000 distributed 2. Enrollment D. Enroll and assess 80 FEZ clients 3/1/10 6/25/10 $39,000 $22,000 and skill analysis: language/math assessment - work history employment barriers - case mana ement 3. Workforce E. Provide Workplace Education 3/1/10 6/30/1 0 $37,000 $11 ,200 Education! (including vocational ESL, Training workshops, resume assistance) for 80 artici ants 4. Supportive F. Provide 80 clients with supportive 3/1/10 6/30/1 0 $20,000 $25,000 Services services, including gas cards, bus passes, food donations, transportation, education, health accessm 5. Job G. Place and retain employment at 3/1/1 0 5/25/10 $38,000 $24,000 Placement least 30 days for 24 clients 6. Computer H. Provide computer lab access/ 4/1/10 6/30/10 $5,500 $2,500 Lab assistance to 25 FEZ residents 6. Community I. Provide English Language Training 3/12/10 6/30/1 0 $7,000 $2,000 ESL to 25 beginning level FEZ residents during College vacation periods 7. Childcare J. Provide childcare to 15 children of 3/1/10 6/30/1 0 $5,500 $1,000 FEZ residents while their parent(s) attend ESL classes on site; 8. FinaV K. Complete and submit final report 6/25/10 6/25/10 $0 $2,000 Evaluation for collaborative Total program cost: $242,700 Total FEZ program funds: $150,000 Total FEZ administrative costs: $15,000 (10%) Total FEZ direct services costs: $135,000 (90%) In-Kind! Other program funds: $92,700 , EXHIBIT C Page 1 Proe:ramOlltouts . Total .. A. Enroll clients in program 80 B. Clients receive education/training 80 C. Place clients and retain jobs at least 30 days 24 E. Clients receive additional services 80 F. Residents receive ESL classes 25 G. Residents utilize computer lab and receive 25 assistance H. Children receive developmentally 15 appropriate childcare ~ Sundaram Rama Executive Director 24{0 Date EXHIBIT C Page 2