HomeMy WebLinkAbout22A - TRAFFIC SIGNAL
REQUEST FOR
COUNCIL ACTION
r
CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY:
JUNE 21, 2010
TITLE: APPROVED
? As Recommended
CONTRACT AWARD FOR TRAFFIC ? As Amended
? Ordinance on 1St Reading
SIGNAL SYSTEMS UPGRADE ? Ordinance on 2"d Reading
EQUIPMENT (SPEC. NO. 10-019) ? implementing Resolution
? Set Public Hearing For
~ CONTINUED TO
~~~~,%~G~'~----~.-- FILE NUMBER
CITY MANAGER
RECOMMENDED ACTfON
1. Award a contract to Safetran Traffic Systems, Inc. for traffic signal cabinet assemblies in an
amount not to exceed $192,500.
2. Award a contract to Econolite Control Products, Inc. for controllers and software in an amount
not to exceed $463,000.
3. Award a contract to GDI Communications LLC for internal and rack mount modems in an
amount not to exceed $98,000.
DISCUSSION
The City's traffic signal system consists of 283 traffic signals with 245 of the traffic signals monitored
and controlled by an outdated and no longer supported central traffic signal system, Multisonics VMS
330. The remaining 38 traffic signals are monitored and controlled by a recently installed
Management Information System for Traffic (MIST). The City is converting all traffic signals to the
MIST system and due to the size and complexity of the project, the implementation is divided into
eight phases based on geographical areas.
To expedite the traffic signal system upgrade project in a cost efficient and timely manner, two
procurement processes are required for purchase of the equipment directed to sole source suppliers
established in the initial MIST phase installed in the Downtown area in 2008 as well as a formal bid
award for standard traffic signal cabinets.
A notice inviting bids was advertised on April 28, 2010, and bids were solicited for traffic signal
cabinets. A summary of the bid invitations and bids received is as follows:
10 Invitations For Bid mailed
5 Bids received
Contract Award for Traffic Signal Systems U~~aae Equipment
Contract Award for Traffic Signal Systems Upgrade Equipment
June 21, 2010
Page two '
Bids were solicited and opened on May 21, 2010, and evaluated. The bid received from Safetran
Traffic Systems, Inc. is responsive to the specifications and meets the City's requirements. To allow
for unanticipated order modification, an additional five percent contingency has been included in the
award amount.
Secondly, according to the City's purchasing code, sole source criteria has been met for awards to
GDI Communications LLC for internal dual modems and internal mount modems that provide the
required speed and are fully compatible with the City's MIST central traffic signal system
communication requirements. In addition, the Public Works Agency Adaptive Downtown Traffic Signal
Project in 2008 formally standardized controllers from Econolite Control Products, Inc. as the
manufacture of the City's traffic signal controllers. Staff recommends two sole source awards with
five percent contingencies included in each award amount.
FISCAL IMPACT
Funds are available in the Measure M Fund (no. 03217660-66220).
APPROVED AS TO FUNDS AND ACCOUNTS:
~
Raul Godinez II Francisco Gutierrez
Executive Directo Executive Director
Public Works Agency Finance & Management Services Agency
KM
22A-2
ABSTRACT OF BIDS 10-019
CONTRACT AWARD FOR Type 332 Traffic Signal Controller Cabinet Assembly
VENDOR Safetran Traffic Intelight PSI Phoenix Republic
Systems Inc. Acquisition Highway Intelligent
Products Transportation
LOCATION Anaheim CA Tucson AZ Salem OR Phoenix AZ Anaheim CA
Materials $ 168,531.00 197,175.00 213.147.00 303,072.00 449,625.00
Sales tax on
Material @ $8.75% $ 14,746.46 17,252.81 18,650.37 26,518.80 39,342.19
Shipping/Delivery $ INCL 2,230.00 3,000.00 INCL 200.00
TOTAL COST $ 183,277.46 216,657.81 234,797.37 329,590.80 489,167.19
5% Contingency $ 9,163.88
TOTAL $ 192,441.34
Rounded off TTL $ 192,500
AWARD TO: Safetran Traffic Systems, tnc.
$192,500
Exhibit 1
22A-3
22A-4