HomeMy WebLinkAbout25B - LIBRARY AUTOMATION SYSTEM REQUEST FOR F:
COUNCIL ACTION
CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY:
JUNE 21, 2010
TITLE: APPROVED
? As Recommended
AGREEMENT AMENDMENT FOR ? As Amended
? Ordinance on 15f Reading
LIBRARY AUTOMATION SYSTEM ? Ordinance on 2"d Reading
SERVICE AND SUPPORT ? Implementing Resolution
? Set Public Hearing For
CONTINUED TO
FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Authorize the City Manager and the Clerk of the Council to execute the attached agreement
amendment with The Library Corporation, Inc. to provide database subscription service and
maintenance in an amount not to exceed $31,307, subject to non-substantive changes approved by
the City Manager and City Attorney.
DISCUSSION
On June 16, 2003, the City Council approved an agreement between the City of Santa Ana and The
Library Corporation, Inc. (TLC) to provide a library automation system. TLC provides the Library with
a web based client server that manages our library cards and maintains an inventory of books in
stock and checked out. The system offers integrated library automation, which provides increased
functionality for staff and ease of use for patrons.
The database subscription service and maintenance will continue to provide uninterrupted service to
the Library and its patrons. This service includes telephone support, licensed software updates and
enhancements, staff training, online access to cataloging resources, and enhanced content
databases. These services enable staff to better serve the public and perform their jobs efficiently.
The agreement is for the period of July 2010 through June 2011 in the amount not to exceed
$31,307.
FISCAL IMPACT
Funds are available in the Library's Technology & Information Services account (01111190 62300).
APPROVED AS TO FUNDS AND ACCOUNT:
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Gerardo Mouet, Francisco Gutierrez,
Executive Director Executive Director
Parks, Recreation and Community Finance and Management Services Agency
Services Agency
25B-1
25B-2
SEVENTH AMENDMENT TO AGREEMENT
THIS SEVENTH AMENDMENT TO AGREEMENT ("Amendment") made and
entered into this day of June, 2010, by and between The Library Corporation, Inc., a
corporation organized under the laws of the State of Maryland, ("TLC") and the City of
Santa Ana, a charter city and municipal corporation organized and existing under the
Constitution and the laws of the State of California ("City").
RECITALS:
A. On December 3, 2001, the parties entered into Agreement # A-2001-238,
by which TLC has provided a library automation system for City. The Agreement was
extended and amended by Agreement Nos. A-2001-238, A-2003-111, A-2004-191,
A2005-269, A-2007-229, A-2008-267, N-2009-107.
B. In order to provide continuous uninterrupted service, the Parties now
desire to extend and amend the Agreement to increase the compensation to pay for an
additional one-year database subscription service and maintenance in an amount not to
exceed $31,307.00.
WHEREFORE, in consideration of their mutual and respective promises, and
subject to the terms and conditions of the Agreement as hereby amended, the parties
hereby agree as follows:
1. The compensation for the Agreement shall be increased by an additional
$31,307.00 to pay for database subscription services and maintenance for the term
through June 30, 2011.
2. Except as hereinabove modified, the terms and conditions of the
Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Seventh
Amendment to Agreement the date and year first above written
ATTEST: CITY OF SANTA ANA:
MARIA D. HUIZAR DAVID N. REAM
Clerk of the Council City Manager
[Signatures Continued on Next Page]
25B-3
APPROVED AS TO FORM:
JOSEPH W.FLETCHER
City Attorney
The Library Corporation, Inc.,
By:
(Name):
(Title):
25B-4