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HomeMy WebLinkAbout25E - GEOFILE DATASET MAINTENANCE REQUEST FOR COUNCIL ACTION ~~I CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY: JUNE 21, 2010 TITLE: APPROVED AMENDMENT TO AN AGREEMENT FOR ? As Recommended GEOFILE DATASET MAINTENANCE ? As Amended ? Ordinance on 1St Reading ? Ordinance on 2"d Reading ? Implementing Resolution ? Set Public Hearing For ? ~ CONTINUED TO /~i L/~2~-c FILE NUMBER CIT MANAGER RECOMMENDED ACTION Direct the City Attorney to prepare and authorize the City Manager and the Clerk of the Council to execute an amendment to the agreement with GIS Data Resources, Inc. for the updating, enhancing and maintenance of the Santa Ana Fire Department geofile datasets, in an aggregate amount not to exceed $52,500. DISCUSSION On February 20, 2007 the City Council approved entering into an agreement (A-2007-044) with GIS Data Resources, Inc. (GDR). GDR has ahigh-quality geofile which is used in the Santa Ana Fire Department's computer aided dispatch (CAD) system. Amending this agreement ensures the Fire Department's CAD system has the most accurate information, and that our CAD system continues to run seamlessly. Agreement A-2007-044 for $115,000 is being amended to extend the agreement for FY 2010/11 at a cost of $52,500. FISCAL IMPACT Funds for FY 2010/11 are available in the Fire Department's Information Technology, Other Contract Services -Professional account (account no. 01 1 1 534062300). APPROVED AS TO FUNDS AND ACCOUNTS: , o ~ David Thomas Francisco Gutierrez Acting Fire Chief Executive Director Fire Department Finance & Management Services Agency 25E-1 25E-2 F~L~~~rx ~~.ti'il~~r~~~l~r T~ ~GUE~~~:l~..~T "1`lii5 11:~1.RTI-[ r'~~~1"~1~:'1t1;1~"i" "1't~ ~1~itE~i~1E~`T is ~:ntered rota an June; 30, 2{)1{), ~ a~~d bet~~~e:an C:iIS Bata Resaurces, a C;alifaz~~ia carpc~ratic~n (4.GI31~.") and the +City cif Santa:~na, a charter cif}' and municipal. carpc~r~~tic~n aftl~e Mate af=Calitarnia "C: ity''~. l~lw:Cl"[`:~L~: 'I"he parties entered rota :~~reerrtent ==~~-21}07-~, dated Januar~:~ 26, 2007, (hereinafter `'said .'~~reearzt"~ by ~~~hic UDR. has pra~•id,d r~ai~~tenancc: and support t~fth~; till data tracking; saltware catai~~in~ the public s~l;t~ geafile. `T`here hay-e been three sttbse:ciuent ~mendmer~ts to said ~~reement e~:ta~~din~ the tann thcrcaf= and tl~e campasatian paid and addin{~ additional sarx-iccs to be pra~•ided by GI~R. 13. isa accordance ~~-ith thy; terms anti caditias of said .1~recment, the parties wish try ~:etend the term af'said a~re;e~na~~t at an agreed upon eapansatian to provide maintenance and ~uppart during the extended tern. 1~ lll:Rll~1JRl. in consideration vf=te cap-rsnants contained in said !'~~.reen~ent =:1-:201}7- 0~~ as previously amended, anti subject to all the terms anti canditians ofsaid r~{~reeme.nt as amended, except thaw amended in this l~ocu•th amendment to ~~c•e:ament, the parties agree. as ft~ila~~s: l . ~ectic~n 1, "17elintions", seibsectioi~t (a}, '`Statement of ~~'ark'` ar "SC3~~%„ shall tie amended to add the: fallau~in~: ".l~ar the term af` this contract axtansian= i.a., Jule l , 2010 thrauh June 3t)=Z01 = the: ~iC)t~' shall consist afthose scr~,~icas as set earth iii tl~e `:l'roposalll~°'ark Order' ~c~. 2l l2Q dated 3:'18>%i{) as attached herein as 1~xhbit `l~' and it~carporated herein by reference, as ~~-ell as any other an~oin~ services under the ari~,~.inal .~~reeme"nt -=~~-21}f)7-CJ=i as wall as any ~~mendznents thereto.=, Sectial~ ? (a) shall ba amended to state that the compensation far maintenance and. support oFthe Ulf ds~ta tracking saft~are as set forth in the SU1~r shall net exceed S52S00= as sat earth in exhibit "1°'= hereto. if the City Council fails to aliacate funds ft~r the sc~ftuare ~naintenanca and support in the annual. Santa Ana Dire I~~partant bud~at, said ~.lree~n~;nt shall terminate a the canclusian ol'te farm and shall z~at autanlaticaliv ranee- for anathar c>n~-year term. Section 3, ~l i;;R.'~1. shall bL ame:nde:d to extend the term of the t°~~reament tc~ be Jul~• 1, I f) tc~ une :~1~. 201 i ,subject to the C`ouncil's appra~~al of funding far the I 0-201 i fiscal year. as set. forth in Section 2{a), above. 25E-3 4. Except as hereinahove amended, all terms and conditions of said Agreement shall remain in full. force and effect. IN WI"I"NhSS WHEREOF, the parties hereto have executed this Second Amendment to Agreement on the date and year first written above. CITY OF SANTA ANA ATTEST: Maria D. Huizar DAVID N. REAM Clerk of the Council City Manager APPROVED AS TO FORM: GIS DATE RESOURCES, INC. JOSEPH W. FLE"I'CHER City Attorney ~ f j~ ~ y l HY~ HO~~~?YAN HELEN DUAN Joseph Straka President Assistant City Attorney 25E-4 o + ~ ,.rs. x G15 Data Resources, Inc. Proposal 1 Work Author'r~stian 2912Q GDR C?#fics: Date: 3l18t10 X ss iig;;al '~;we, 5ie 2~, Rlov~t~, CA ~4~49 -Ts[ (415; 884A437 FAQ {+745) 884-407 2«~ East Geddes Place. ^.eni2r;ria1. CO. 8(#422 • ':eI t303;'7o-ta41 F~7S 3t33i 77fl-9~A1 Job Name: Santa Ana Fire GDR Rsp: Tony Alsx, Executive Vice President Customer: Santa Ana Fire Address: Santa Ana Contact: C}avs Tamer (7141 395-957 Phone: E-Is~iait: DTums;. -sarfa-ara,cr~ Project Description: One year of 4 quarterly maintenance updates and lease of the previous build of the public safety geofils for the City of Santa Ana, GA Fire Bepartment. File to he Tritech GAD and AVt. oomptiant. Slate Plans Gr~~ Spatial Extents: A one mile Duffer around the Clay of Santa Ana Projection: 3TBD Project tlaundary GiS file: Zone: 'TBt~ Units: TBC? Delivery Schedule Dates: Initial: TBO t3atum: TBD Finat: T8C3 Spheroid: THC} Data Source Data Set Type GounEylCity CAC3 Vendor CTthsr GDR Deliverable GosL Streets Lines j 1 RailroadsLines Police Boundaries Polygons ~ ~{ydrology P'©Iypons i tatty Boundarl~es (Polygons ! i 5 mile Duffer Lines ~ Fire Boundaries Polygons I i Parcels Polygons Addr2sapninis Points Imagery Tiff ' I Routing AtfriPaufes Attributes Building Footprints Polygons ] Tov~ng Boundaries iPOyygons SIP Cods Polygons ~ ~ Hyde nt Points , R11~U 3Po+nts ! ~ 1 , Consumer & Business iData Common Place iGeacode i ' Ahiscsllansrrus j ~ I tvlaintenance: `t year maintenance ~ ~ S34,(l~iLp{l Annual Lease t7iscounied ~1 year only as per Mark Albrectst) $18:5£lt}.QB i i Total Cost 1 year ri4aintsnancs (Four quarterly maintenance cycles In 3 month intervals} $52,5otl.Og Terms of License: flee GDR's End-user License Agreement amntenanse: See above Payment Sehedule: L}ue upon rer.,eipt Price Valid Until:: payment Terms: Due upon receipt Note: Delinquent accounts will tls subject to a late fee of 2% per month. C,IS t7aia Resources, inc. Jur£adlstfan: Name; Ttsn~Aiex Name;. Title: Ex. Vice Presidastt T"Rle: By: Ely: LSate: 3ft8120i0 I}a~g, Pricy valid for SO days 25E-5 i 25E-6