HomeMy WebLinkAbout25I - DIGITAL WATER MAPPING SYSTEM
REQUEST FOR
COUNCIL ACTION ~ a
~a
CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY:
JUNE 21, 2010
TITLE: APPROVED
? As Recommended
AMENDMENT TO AGREEMENT ? As Amended
WITH (WATER, INC. ? Ordinance on 2"d Read ng
? Implementing Resolution
? Set Public Hearing For
CONTINUED TO
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~~-2~zN-t`` (~~t/'~-{~.--t.---~~ FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Authorize the City Manager and Clerk of the Council to execute the attached amendment to
agreement with iWater, Inc. for an amount not to exceed $189,000.
DISCUSSION
The Water Engineering section continues to work and to upgrade the digital water mapping
system. This digital mapping system enables City maintenance crews and water engineering staff
to respond quickly to emergencies, collect, store, and retrieve data as well as facilitate routine
maintenance on water infrastructure assets. Also, all Public Works users will have access to this
water information via the City's Geographical Information System (GIS).
In May of 2007 the City solicited proposals for digital water mapping services from qualified firms.
(Water Inc. was selected based on qualifications, experience and capacity to accomplish the
required work and an agreement was awarded.
This amendment to the agreement expands the scope of work to include water production and
water quality digital data acquisition and processing, Global Positioning System (GPS) data
collection and processing, professional on-call services and system service support.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
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Amendment to Agreement With iWater, Inc.
June 21, 2010
Page 2
FISCAL IMPACT
Funds are available in the Water Administration and Engineering Fund (Accounting Unit:
06017645-62300).
APPROVED AS TO FUNDS AND ACCOUNTS:
_
Raul Godinez I Francisco Gutierrez
Executive Director Executive Director
Public Works Agency Finance & Management Services Agency
RA/RB
Exhibit 1: Amendment
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FIRST AMENDMENT TO AGREEMENT
THIS FIRST AMENDMENT TO AGREEMENT is entered into on June 21, 2010, by
and between iWater, Inc., a California corporation ("Consultant") and the City of Santa Ana, a
charter city and municipal corporation organized and existing under the Constitution and laws of
the State of California ("City").
RECITALS:
A. The parties entered into that certain Agreement A-2009-069, dated June 1, 2010, (hereinafter
"said Agreement") by which Consultant has provided GIS mapping services.
B. In accordance with the terms and conditions of said Agreement, the parties wish to amend the
Scope of Services to provide additional mapping, increase compensation to pay for additional
services and another year of support and maintenance and extend the term of said Agreement
for an additional one-year term.
WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all
the terms and conditions of said Agreement, except those amended in this First Amendment to
Agreement, the parties agree as follows:
1. Section 1, SCOPE OF SERVICES, shall be deleted in its entirety and replaced with the
following:
"a. Consultant shall provide iWater's infraMAP site license for unlimited users,
including download and configuration of the infraMAP application on all field laptop
computers and a dedicated server for the City's Water Engineering Department, as well
as software and hardware service and support, as set forth in Exhibit A, attached to said
Agreement.
b. Consultant shall provide mapping services related to the water delivery system,
develop comprehensive water production development and a water quality development
modules, as set forth in Exhibit A-1, attached hereto and incorporated by reference.
c. Consultant shall provide unlimited service, support and training of infraMAP
software. All configuration files, MXD documents, batch files and document
management strategies will be provided on an unlimited basis. On-site support and
training is included throughout the term of said Agreement.
Consultant may be asked to provide additional services which shall be authorized by a
writing executed by the Executive Director of the Public Works Agency.
2. Section 2, COMPENSATION, shall be amended to increase compensation by $189,000.00 to
pay for the additional mapping and development services and software support during FY
2010-11, as set forth in Exhibit A-1, attached hereto and incorporated by this reference.
3. Section 4, TERM, shall be amended to extend the termination date through June 30, 2011.
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4. Except as hereinabove amended, all terms and conditions of said Agreement shall remain in
full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to Agreement
on the date and year first written above.
ATTEST: CITY OF SANTA ANA
MARIA D. HUIZAR DAVID N. REAM
Clerk of the Council City Manager
APPROVED AS TO FORM:
iWATER, INC.
JOSEPH W.FLETCHER
City Attorney
By:
Laura Sheedy DONALD W. RHODES
Assistant City Attorney President
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EXHIBIT A-1
SCOPE OF SERVICES AND COMPENSATION FOR
FISCAL YEAR JULY 1, 2010 THROUGH JUNE 30, 2011
Asset GPS Data Collection:
Include GPS data collection. All GPS data will be collected using the data stored in XC2.
Sub-meter GPS will be performed on backflows designated for Meter Protection, Fire
Lines, Irrigation Meter Protection to include above and underground vaults in addition to
and not limited to other assets.
Water Production Development:
Develop a comprehensive water production module based on the ESRI data model.
System will support inspections and maintenance of Wells, Booster Pumps, Reservoirs,
and SCADA Sensors. iWater staff will work closely with the City to identify optimal
workflows and data collection standards.
Water Quality Development:
In addition to Backflow Device GPS, iWater will develop a backflow device inspection
and testing form per city standard operating procedures. This will include support for
devices such as Atmospheric Vacuum Breakers, Pressurized Vacuum Breakers, Double
Checks, and Reduced Pressure Principle Backflow Prevention Devices.
iWater will also create a module for water quality Sample Sites based on the ESRI data
model. Users will be able to collect sample data and keep a lifecycle of Water Quality
Inquiries. System will support routing and optimization of sample sites to improve the
efficiency of data collection.
infraMAP Service and Support:
Includes 12 months of unlimited service, support and training of infraMAP software. All
configuration files, MXD documents, batch files, and document management strategies
will be provided on an unlimited basis. On-site support and training is also included
throughout the term of the agreement.
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Additional Professional Services:
Additional professional services on "as needed" basis by the City of Santa Ana. These
include but not limited to: Redline cleanup and updates, and GIS linework construction.
iWater will assist the implementation of the selected CMMS system. The implemented
systems will be integrated for infraMAP users.
Professional Services and Hourly Rates
Task Unit Cost # of Units Total Cost
- GPS Point -Sample Site, Backflow, 7.00 11,000 77,000.00
Production Site, Manhole, or other
- Water Production Development 20,000.00 1 20,000.00
- Water Quality Development 20,000.00 1 20,000.00
- infraMAP Service and Support 1,000.00 12 12,000.00
-Additional Professional Services (As 1 1 60,000.00
Needed) Basis
Total: Not to Exceed $189,000
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