HomeMy WebLinkAbout25H - LANDSACPING MIDORI REQUEST FOR
COUNCIL ACTION
TR
CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY:
JUNE 21, 2010
TITLE: APPROVED
? As Recommended
AMENDMENT TO AGREEMENT WITH ? As Amended
? Ordinance on 15i Reading
MIDORI GARDENS INC. ? ordinance on 2"d Reading
? Implementing Resolution
? Set Public Hearing For
CONTINUED TO
'
~ FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Authorize the City Manager and Clerk of the Council to execute the attached amendment to the
agreement with Midori Gardens Inc. extending the current agreement through the 2010-2011 fiscal
year, for a total annual contract amount not to exceed $850,000 subject to nonsubstantive
changes approved by the City Manager and City Attorney.
DISCUSSION
Midori Gardens Inc. has been providing landscaping services for the City's medians, on arterials,
and at water reservoir sites. This agreement was competitively bid in 2006.
This extension reflects an increase of approximately $200,000 more than fiscal year 09/10 due to
the addition of landscaping maintenance costs for Phase 1 of the Bristol Street widening project,
for the SR22 at the La Veta offramp, and at four added water reservoir locations.
The term of the original agreement extends through June 30, 2010 and contains a provision for a
one-year extension. Midori has established a good working relationship with the City and has
performed well. Staff recommends cone-year extension to the agreement.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
25H-1
Amendment to Agreement with
Midori Gardens Inc.
June 21, 2010
Page 2
FISCAL IMPACT
Funds are budgeted and available in the Public Works Median Landscaping activity (account no.
02917635-62320), the Water Production and Supply activity (account no. 06017640-62320) and
the Environmental Sanitation activity (account no. 06817640-62300).
i
APPROVED AS TO FUNDS AND ACCOUNTS:
t ~ _ t
~(V V ~'C`~~ ~ Syr
Raul Godinez I Francisco Gutierrez
Executive Dire r Executive Director
Public Works Agency Finance & Management Services Agency
Exhibit 1: Amendment to Agreement
25H-2
FOURTH AMENDMENT TO
LANDSCAPE MAINTENANCE AGREEMENT
THIS FOURTH AMENDMENT TO AGREEMENT is entered into on June 21, 2010, by
and between Midori Gardens ("Contractor") and the City of Santa Ana, a charter city and
municipal corporation of the State of California ("City").
RECITALS:
A. The parties entered into Agreement #A-2006-195, dated August 7, 2006, (hereinafter "said
Agreement") by which Contractor has provided landscape maintenance in street medians and
City owned property.
B. By amendments dated October 10, 2008, November 6, 2008 and July 20, 2009, the parties
agreed to adjust rates to compensate for increases in labor and material costs, extend the term
of said Agreement and add compensation to pay for services during the extended term.
C. In accordance with the terms and conditions of said Agreement, the parties wish to amend the
Scope of Services to provide landscape services for additional properties within the City,
extend the term and add compensation to pay for services during the additional one-year
term.
WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all
the terms and conditions of said Agreement, except those amended in this Fourth Amendment to
Agreement, the parties agree as follows:
1. Section 1, SCOPE OF SERVICES, shall be amended to include additional sites agreed
between Contractor and City since the commencement of said Agreement. Additional
maintenance sites maybe included in the monthly maintenance schedules as agreed by the
Executive Director of Public Works, or his designee, and Contractor.
2. Section 2.a., COMPENSATION, shall be deleted in its entirety and replaced with the
following:
"a. City agrees to pay, and Contractor agrees to accept as total payment for its
services, the rates and charges identified in Exhibit D-l, attached hereto and
incorporated by reference. The total sum to be expended under this Agreement
shall not exceed $850,000 for the term from July 1, 2010 through June 30, 201 l."
3. Section 3, TERM, shall be deleted in its entirety and replaced with the following:
"This Agreement shall commence on August 1, 2006 and continue through June
30, 2011, unless terminated earlier in accordance with Section 12, below."
4. Except as hereinabove amended, all terms and conditions of said Agreement shall remain in
full force and effect.
25H-3
IN WITNESS WHEREOF, the parties hereto have executed this Fourth Amendment to
Agreement on the date and year first written above.
CITY OF SANTA ANA
ATTEST:
MARIA D. HUIZAR DAVID N. REAM
Clerk of the Council City Manager
APPROVED AS TO FORM:
JOSEPH W.FLETCHER
City Attorney
MIDORI GARDENS
By:
Laura Sheedy
Assistant City Attorney
NAGA HAMAMOTO
President
25H-4
EXHIBIT D-1
CONTRACT PRICING
(effective 7/1/10)
Contractor will provide all labor, equipment and materials necessary for city-wide
landscaping maintenance service of street medians and various public facilities in
accordance with the specifications and special provisions herein.
L ROUTINE MAINTENANCE Cost/Month Cost/Year
A. Medians & Service Road Dividers $ 35,231.62 /mo. $422,779.44/yr.
B. Other Areas $ 3,844.83 /mo. $ 46,137.96/yr.
C. Parking Lots $ 478.13 /mo. $ 5,737.56/yr.
D. Neighborhood Monument/Entry Areas$ 5,233.33 /mo. $ 62,799.96/yr.
E. Water Reservoir Facilities $ 4,055.94/mo. $ 48,67128/yr.
F. Arterial Sidewalks Maintenance $ 1,475.17/mo. $ 17,702.04/yr.
G. Annual Color $ 571.03/mo. $ 6,852.36/yr.
II NEW MAINTENANCE Cost/Square Foot/Month
A. Turf Area $ .06
B. Shrub/Ground Cover Area $ .OS
C. Hardscape Area $ .04
D. Arterial Sidewalk $ .03
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III EXTRAORDINARY MAINTENACE
A. Materials -Contractor's cost from supplier plus 15%
B. Labor -Contractor's rates (including all fringe benefits, markup, overhead, etc.)
for the following job classifications:
Straight Time Overtime
1. Landscape Maintenance Laborer $ 20.90 $ _31.35
2. Irrigation Technician $ 27.50 $ _41.25
3. Supervisor $ 38.50 $ _57.75
IV EXTRAORDINARY PLANTING
1. 36" box tree; standard trunk $ 605.00
2. 36" box tree; multi trunk $ 660.00
3. 24" box Tree; standard trunk $ 275.00
4. 24" box tree; multi trunk $ 330.00
5. 15 gal plant $ 71.50
6. 5 gal plant $ 17.60
7. 1 gal plant $ 6.60
8. 4" flat of annual color $ 24.20
9. Flat of ground cover $ 17.60
25H-6