HomeMy WebLinkAbout22A - HP SERVERS REQUEST FOR m~ vW:,
COUNCIL ACTION ,
CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY:
JULY 6, 2010
TITLE: APPROVED
? As Recommended
CONTRACT AWARD FOR ? As Amended
HP SERVERS & STORAGE ordinance on 2nd Read ng
(SPEC. NO. 10-022) ? Implementing Resolution
? Set Public Hearing For
CONTINUED TO
f ~ ~i~-~°`~"- FILE NUMBER
CITY ANAGER
RECOMMENDED ACTION
1. Award a contract to GST, Inc., for the purchase of servers in an amount not exceed
$37,100.
2. Award a contract to Nth Generation Computing, Inc., for the purchase of storage in an
amount not exceed $40,100.
DISCUSSION
The Santa Ana Police Department Data Center and the City Hall Data Center, currently have 139
physical computer servers in operation. These servers host 84 departmental applications, six
enterprise applications and 34 City wide computer infrastructure services. Five of these servers
in the City Hall Data Center and three of the servers in the SAPD Data Center have reached the
manufacturer's end-of-life. The Information Services' Data Center Support Team recommends
the replacement of these eight servers for reasons of reliability [the servers are more given to
incidents of component failure]; serviceability [new replacement parts are more and more difficult
to obtain after servers reach end-of-life]; energy efficiency [replacement equipment is
significantly more power and cooling efficient, both of which would result in lower operating
costs]; processing power [replacement devices employ the latest technology which provides
dynamically higher performance to cost ratios]. The Data Center Support Team's practice is to
operate computer servers for 5+ years before replacement. The reliability and the performance
of the City's computing environment will be improved and made more reliable with the acquisition
of these requested computer servers.
22A-1 ~
Contract Award for HP Servers
July 6, 2010
Page 2
A project is underway in the City Hall Data Center to convert selected physical computer servers
to virtual computer servers. This technology enables one physical server to act like multiple
servers, so called virtual servers. By using virtual technology, the City will save on future physical
replacement costs and annual maintenance costs. Part of this virtualization project is to use a
shared storage for the virtual servers. An incremental approach to providing the shared storage
is being employed. Rather than one big purchase of shared storage, smaller modular increments
of storage are to be acquired on an as needed basis. To date some 30 plus servers have been
converted to virtual servers. For the next project phase, additional shared storage is required and
is recommended for purchase as part of this RFCA. The shared storage would be sufficient to
support another 40 virtual servers in the City Hall Data Center.
The Santa Ana Ordinance No. NS-2312 authorizes the City to purchase against contracts from
any public agency utilizing a competitive bid process. The Western States Contracting Alliance
(WSCA) establishes California Multi-State Cooperative Agreements for Commodities, IT Goods
and Services, and Telecommunication Goods and Services. WSCA agreements are available to
all State of California governmental entities that expend public funds for the acquisition of both
goods and services. Both Nth Generation Computing, Inc. and GST, Inc. are value added re-
sellers offering WSCA pricing.
FISCAL IMPACT
Funds are available for these purchases in the Technology Plan Miscellaneous Citywide Projects
account (no. 10910146-66400 and 62300).
Francisco Gutierrez
Executive Director
Finance & Mgmt. Services Agency
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