HomeMy WebLinkAbout25C - FIRE ALARM SYS MAINT AND TIME CLOCK SUPPLIES
REQUEST FOR
~T~
COUNCIL ACTION
CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY:
JULY 6, 2010
TITLE: APPROVED
? As Recommended
AGREEMENT FOR FIRE ALARM ? As Amended
? Ordinance on 1S` Reading
SYSTEMS MAINTENANCE AND TIME ? Ordinance on 2~d Reading
CLOCK SUPPLIES WITH SIMPLEX ? Implementing Resolution
? Set Public Hearing For
GRINNELL
CONTINUED TO
FILE N U M B E R
CITY MANAGER
RECOMMENDED ACTION
Authorize the City Manager and Clerk of the Council to execute the attached amendment to
agreement with Simplex Grinnell for fire alarm systems maintenance and time clock supplies in an
annual amount not to exceed $65,000, subject to non-substantive changes approved by the City
Manager and City Attorney.
DISCUSSION
City facilities are equipped with fire alarm systems for the protection of people and property. The
alarm systems require inspection, preventive maintenance and repair services to ensure continued
operation. Additionally, the alarm systems are tested regularly in accordance with the State of
California Fire Marshall regulation and National Fire Protection Association rules.
On July 4, 2009, the City Council approved an agreement with Simplex Grinnell for cone-year
period, with provision for four one-year renewals. The vendor has performed satisfactorily during the
past contract period and staff recommends approval of the first renewal of the agreement. The
agreement will provide $40,000 for annual testing and inspection of the City's fire alarm detection
systems, $20,000 in case of repair services and parts are needed, and $5,000 for supplies and time
clock purchases.
FISCAL IMPACT
Funds are available in the various departmental Maintenance and Repair and Operating Materials
and Supplies accounts (nos. 62322 and 63001).
Francisco Gutierrez
Executive Director
Finance and Management Services Agency
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FIRST AMENDMENT TO
AGREEMENT
THIS FIRST AMENDMENT TO AGREEMENT is entered into this 5th day of
July 2010, by and between Simplex/Grinnell LP ("Consultant") and the City of Santa
Ana, ("City").
Recitals:
A. The parties entered into Agreement A-2009-105, dated July 6, 2009, (hereinafter
"said Agreement") by which Consultant has provided fire alarm maintenance,
inspection and testing, and purchase of time clocks.
B. In accordance with the terms and conditions of said Agreement, the parties wish to
amend said Agreement to extend the term for an additional one year period and to
increase compensation to pay for services provided during the extended term and for
additional repairs and replacements, as needed.
Wherefore, in consideration of the covenants contained in said Agreement, and subject
to all the terms and conditions of said Agreement, except those amended in this First
Amendment to Agreement, the parties agree as follows:
1. Section 2.a., COMPENSATION, shall be amended to increase compensation as
follows:
• $40,000.00 to pay for required testing and inspection services during the
2010-2011 fiscal year;
• $20,000.00 contingency shall be available to pay for unanticipated additional
services required to keep the fire alarm system functional;
• $5,000.00 for the purchase of Simplex time clocks, services and supplies
purchased by various City departments.
Total compensation shall not exceed $65,000.00 during the extended term of said
Agreement.
2. Section 3, TERM, shall be amended to extend the term through June 30, 2011.
3. Except as herein amended, all terms and conditions of said Agreement shall remain in
full force and effect.
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IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to
Agreement on the date and year first written above.
CITY OF SANTA ANA
ATTEST:
MARIA D. HUIZAR DAVID N. REAM
Clerk of the Council City Manager
APPROVED AS TO FORM:
JOSEPH W. FLETCHER
City Attorney
By:
Laura Sheedy
Assistant City Attorney
SIMPLEX GRINNELL, LP
(NAME)
(title)
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