HomeMy WebLinkAbout22H - ASPHALT CONCRETE MATERIALS REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY:
JULY 6, 2010
TITLE: APPROVED
? As Recommended
CONTRACT RENEWAL FOR ? As Amended
? Ordinance on 151 Reading
ASPHALT CONCRETE MATERIALS ? Ordinance on 2"d Reading
(SPEC. N0.09-029) ? Implementing Resolution
? Set Public Hearing For
CONTINUED TO
'Zt,.~--r'> Ct~•r--~~`" FILE NUMBER
C TY MANAGER
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RECOMMENDED ACTION
Renew the contract with Vulcan Materials Co. for the purchase of asphalt concrete materials for a
one-year period in an annual amount not to exceed $45,000.
DISCUSSION
The Public Works Agency performs a variety of maintenance and repairs on the City's water and
sewer systems. Tasks includes mainline leak repairs to the water main system, repairs or
replacement of water services and sewer laterals. As such, trench cuts are required in order to
perform these repairs. The Water Resources Division required temporary asphalt concrete mix to
perform trench repairs in asphalt concrete streets. Permanent asphalt concrete trench resurfacing is
provided under a separate contract administered by the Maintenance Services Division.
On July 6, 2009, the City Council awarded a contract to Vulcan Materials Co., for aone-year period,
with provisions for four one-year renewals. The vendor has performed satisfactorily during the past
contract period and has agreed to renew the contract; however the vendor has requested a 7.1
percent to cover the volatile, and intangible pricing of the petroleum product in their asphalt cold mix.
Staff recommends the first renewal of the contract.
FISCAL IMPACT
Funds are available in the various Public Work Agency departmental accounts (63001). The amount
of the contract is estimated, as the actual expenditures will depend upon the requirements throughout
the annual period.
~ APPROVED AS TO FUNDS AND ACCOUNTS:
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Raul Godinez I Francisco Gutierrez
Executive Dire r Executive Director
Public Works Agency Finance & Management Services Agency
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