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HomeMy WebLinkAbout25H - DEVELOP COMM PLANS AND TRAINING AND EXERCISE PLAN FOR SOUTHERN PLANNING AREA REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY: JULY 6, 2010 TITLE: APPROVED ? As Recommended AGREEMENT WITH GTSI CORPORATION ? As Amended ? Ordinance on 15t Reading TO DEVELOP COMMUNICATIONS PLANS ? Ordinance on 2"d Reading AND TRAINING AND EXERCISE PLAN FOR ? Implementing Resolut+on SOUTHERN PLANNING AREA ? Set Public Hearing For CONTINUED TO FILE NUMBER CITY MANAGER RECOMMENDED ACTION Authorize the City Manager and the Clerk of Council to execute the attached agreement with GTSI Corporation to provide administrative and technical planning support to the Southern Planning Area and develop emergency communications plans and protocols for the region in an amount not to exceed $2,134,762, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION The United States Department of Homeland Security has developed the Interoperable Emergency Communications Grant Program (IECGP). The IECGP provides funds to emergency first responders to improve Interoperable emergency communications, including communications in collective response to natural disasters, acts of terrorism, and other man-made disasters. The grant specifically provides funding for the creation of plans, protocols and procedures and to conduct training and exercises. The only eligible sub-grantees for the FY09 IECGP local awards are the recognized Urban Area Security Initiative's (UASI) within each of the four planning areas that are determined by the California Statewide Interoperabillty Executive Committee (CaISIEC). The City of Santa Ana continues to be designated as an Urban Area Core City and will handle grant administrative responsibilities In representing the CaIS{EC's Southern Planning Area. Santa Ana will work in collaboration with cities and counties in the Southern Planning Area that include Imperial, Inyo, Los Angeles, Mono, Orange, Riverside, San Bernardino, San Diego, San Luis Obispo, Santa Barbara, and Ventura counties to implement complimentary plans, protocols and procedures for effective Interoperable communications. Santa Ana Ordinance No. NS-2312 authorizes the City to purchase against contracts from any public agency utilizing a competitive bid process. The U.S. Communities Technology Services & Solutions Contract establishes Multi Interagency Cooperative Purchasing Agreements for Commodities, IT Goods & Services and Telecommunication Goods and Services. US Communities agreements are available to all governmental entities that expend public funds for 25H-1 Agreement with GTSI Corporation For Planning, Training, & Exercises the acquisition of both goods & services. GTSI is a provider of technology products, services, and solutions under the US Communities Contract. It is anticipated that the current scope of services developed by the consultant will differ or expand as the consultant coordinates planning meetings that seek stakeholder input from the jurisdictions in the Southern Planning Area. The final determination of these consulting services may be adjusted in writing, and executed by the City Manager and Chief of Police, and by GTSI Corporation. FISCAL IMPACT Funds are available in the FY2009 IECGP Grant account 12514488-62300-10428101182. The Santa Ana UASI Office will manage funds by way of cash advance through the California Emergency Management Agency (Cal-EMA). The Santa Ana UASI Office will also receive 3% of the total award in the amount of $66,024 for grant management and administration. APPROVED AS TO FUNDS AND ACCOUNTS: Paul M. Walters Francisco Gutierrez ~i,~J Chief of Police Executive Director Police Department Finance & Management Services Agency Exhibits: 1. Agreement 25H-2 CONSULTANT AGREEMENT THIS AGREEMENT, made and entered into this 5`h day of July, 2010, by and between GTSI Corporation, a Virginia corporation (hereinafter "Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter "City"). RECITALS A. City, acting through the Santa Ana Police Department in its capacity as a Core City and lead agency for the Anaheim /Santa Ana Urban Area under the FY07 Urban Az•eas Security Initiative ("UASI"), has applied for, received and accepted a grant fiom the United States Department of Homeland Security, which developed the Interoperable Emergency Communications Grant Program (IECGP) to provide funds to emergency fizst responders to improve interoperable emergency communications, including communications in collective response to natural disasters, acts of terrorism, and other man-made disasters, by specif tally providing funds for the creation of plans, protocols and procedures, hereinafter referred to as "the Grant". B. The City desires to contract with an expert in the field of bringing the California Statewide Interoperability Executive Committee (Ca1SIEC) Southern Planning Area (SPA) initiative into compliance, as appropriate, with the California State Communication Interoperabiiity Plan, National Emergency Communication Plan and z•elated communication interoperability national best practices and lessons learned. C. Consultant represents that they have the necessary skills and experience to provide assistance in developing such public safety interoperable communications. D. Consultant has submitted a Proposal which identifies the scope, tasks and general time lines for providing the services and the costs thereof. E. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services perfozmed by Consultant under this Agreement will be perfozmed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, inconsideration of the mutual and respective promises, and subject to the teams and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Consultant shall provide Administrative Planning Support, Professional Staff Planning Support, and Technical Planning Support as required to the Southern Planning Area in accordance with Consultant's Proposal, attached hereto as Exhibit A, and incorporated by reference. All services required hereunder shall confozm in all respects to standards for such public safety interoperable communications development issued by the U.S. Department of Homeland Security. Page 1 of 8 25H-3 The parties anticipate that additional planning meetings, training and exercises will be planned and executed during the term of this Agreement. The City Manager and Chief of Police for the City of Santa Ana are hereby authorized to approve such additional meetings, training and exercises, in writing, as they detezmine will fulfill the objectives of the Grant. 2. COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services, the rates and charges identified in Exhibit A. The total sum to be expended under this Agreement shall not exceed $2,134,762.00 during the term of this Agreement. b. Payngent by City shall be made within thirty (30) days following receipt of proper invoice evidencing the completion of milestones as set forth in Exhibit A, subject to City accounting procedures. Payment need not be made for work that fails to meet the standards of performance set forth in the Recitals that may reasonably be expected by City. 3. USE AND OWNERSHIP OI<' DOCUMENTS It is understood by and agreed to between the parties that all documents, outlines, materials distributed during classes, and any other r~vritten papers or• materials prepared for the presentations hereunder, paid for with Grant funds, or composed utilizing information provided by Santa Ana, shall be the property of Santa Ana and shall be delivered to Santa Ana upon completion of the services hereunder. Santa Ana shall grant Consultant a license to utilize such property for its own business purposes so long as such use is not contrary to the interests of Santa Ana. 4. TERM This Agreement shall commence on the date first written above and terminate on satisfactory completion of all training and exercises and submission of required evaluation and After Action Reports to the City, which the parties agree should be substantially complete on or before May 31, 2011. 5. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salazies and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. Page 2 of 8 25H-4 6. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a• Commercial General Liability Insurance, Consultant shall maintain commercial general liability insurance naming the City, its officers, agents, volunteers, and employees as additional insureds) and shall include, but not be limited to protection against claims arising from bodily and personal injzuy, including death resulting there from and damage to property, resulting from any covered act or occurrence arising out of Consultant's operations in the performance of this Agreement. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting there from, and property damage, in the total amount of $1,000,000 per occurrence. Consultant shall supply City with a fully executed additional insured endorsement to be approved in form by the City Attonney. b. Worker's Compensation Insurance. In accordance with the provisions of Section 3300 of the Labar Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance. Prior to commencing the . performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. c. Professional Liability Insurance. Consultant shall pz•ovide professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim and not less than $2,000,000 annual aggregate. d. The following requirements apply to the insurance to be provided by Consultant pursuant to this section: (i) Consultant shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved in form by the City Attorney. (iii} Certificates and policies shall state that the policies shall not be canceled without thirty (30} days prior written notice to the City. Ten (10) days notice if cancellation is due to non-payment of premium. e. If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Page 3 of 8 25H-5 7. INDEMNIFICATION Consultant agrees to and shall indemnify and hold harmless the City, its officers, agents, employees, and special counsel froze liability for personal injury, or just compensation, arising out of claims for personal injury, including heal#h, and claims for property damage, to the extent they arise from the negligent or willful misconduct in the performance of operations or ez~•ors or omissions of the Consultant or its contractors, subcontractors, agents, employees, or other persons acting on their behalf which relates to the services desczibed in section 1 of this Agreement, Inasmuch as measures to prevent or mitigate the effect of any act or terrorism are unique to the act, and the actions that maybe taken in controlling, preventing or suppressing acts of terrorism are unique to the act, Consultant is not responsible to City for designing or advising on or otherwise taking measures to prevent oz• mitigate the effect of any act of terrorism or any action which may be taken in controlling, preventing, suppressing or in any way relating to an ' act of terrorism. 8. CONFIDENTIALITY If Consultant receives from the City infozxnation which due to the nature of such informa#ion is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less #han reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreemen#. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a} has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c} is in rightfizl possession of the Consultan# without an obligation of confidentiality (d) is zequir•ed to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 9. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 1 Q. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by telefacsimile or other telegraphic communication in the manner provided in this Section, to the following persons; Page4of8 25H-6 To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 198$ Santa Ana, CA 92702-19$8 Telefacsimile (714) 647-6956 With courtesy copies to: Santa Ana Police Department UASI /Homeland Security Division 60 Civic Center Plaza P.O. Box 1981 (M-97) Santa Ana, California 92702 Telefacsimile (714) 245-8745 Attn: Enrique Esparta and City Attorney City of Santa Ana 20 Civic Center Plaza (VI-29} P.O. Box 1988 Santa Ana, California 92702 Telefacsimile {714) 647-6515 To Consultant: Michael Hargrave GTSI Corporation 2553 Dulles View Drive, Suite 100 Herndon, Virginia 20171 Telephone {951) 693-1810 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by telefacsimile, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. i 11. EXCLUSIVITY AND AMENDMENT i i i This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the teiTns of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any teems or conditions of any purchase order or other instrument that are inconsistent Page 5 of 8 25H-7 with, oz• in addition to, that terms and conditions hereof, shall not bind or obligate Consultant nor the City. Each patty to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 12. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be corisidered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City. 13. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for ail services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by Iaw, and Consultant consents to the City's use thereof for such puzposes as the City deems appropriate. i b. Payment need not be made for work that fails to meet the standard of pez~ormance speci#ied in the Recitals of this Agreement. 14. DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the reczuitment, selection, training, utilization, promotion, termination or other employment related activities. Consultant affnms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. IS. NRISDICTION -VENUE This Agreement has been executed and delivered in the State of California and the validity, intez•pretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties fiirther agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. Page 6 of 8 25H-8 IG. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the prevision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ma and all other governmental agencies. Consultant shall notify the City inunediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 17. CONSULTANT CERTIFICATIONS a. Audit Records -With respect to all matters covered by this agreement all records shall be made available for audit and inspection by the City, the grant agency and/or their duly authorized representatives for a period of three (3) years from the termination of this Agreement. For a period of three years after final delivery hereunder or until all claims related to this Agreement are finally settled, whichever is later, Consultant shall preserve and maintain all documents, papers and records relevant to the services provided in accordance with this Agreement, including the Attachments hereto. For the same time period, Consultant shall make said documents, papers and records available to City and the agency from which City received grant funds or their duly authorized representative(s), for examination, copying, or mechanical reproduction on or off the premises of Consultant, upon request during usual working hours. b. Consultant shall provide to City all records and information requested by City for inclusion in quarterly reports and such other reports or records as City may be required to provide to the agency from which City received grant funds or other persons or agencies. c. Section 504 of the Rehabilitation Act of 1973 (Handicapped} - A11 recipients of federal funds must comply with Section 504 of the Rehabilitation Act of 1973 (The Act). Therefore, the federal funds recipient pursuant to the requirements of The Act hereby gives assurance that no otherwise qualified handicapped person shall, solely by reason of handicap be excluded from the participation in, be denied the benefits of or be subject to discrimination, including discrimination in employment, in any program or activity that receives or benefits from federal financial assistance. The Consultant agrees it will ensure that requirements of The Act shall be included in the agreements with and be binding on all of its contractors, subcontractors, assignees or successors. d. Americans with Disabilities Act of 1990 - (ADA} Consultant must comply with all requirements of the Americans with Disabilities Act of 1990 (ADA}, as applicable. e. Political Activity -None of the funds, materials, property, or services provided directly or indirectly under this agreement shall be used for any partisan political activity, or to fiuther the election or defeat of any candidate for public office, or otherwise in violation of the provisions of the "Hatch Act". f.. Civil Rights Compliance and Notification of Findin.~s -Consultant will comply, and all its contractors (or subrecipients) will comply, with the nondiscrimination requirements of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, 42 USC 3789 (d), or Page 7 of 8 25H-9 Victims of Crime Act (as appropriate); Title VI of the Civil Rights At of 1964, as amended; Section S44 of the Rehabilitation Act of 1964, as amended; Subtitle A, Title II of the Americans with Disabilities Act (ADA) (1990}; Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975; Department of Justice Non-Discrimination Regulations, 28 CFR Part 42, Subparts C, D, E, and G; and Department of Justice regulations an disability discrimination, 28 CFR Part 3S and 39. In the event a Federal or State court, Federal oz• State administrative agency, or the Consultant makes a finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or disability against a recipient of fiends, the Consultant will forward a copy of the findings to the City which will, in twin, submit the findings to the Office of Civil Rights, Office of Justice Programs, U.S. Department of Justice. 18. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attozney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incozpozated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year ftrst above written. CITY OF SANTA ANA, a municipal Corporation of the State of California ATTEST: Maria D. Huizar DAVID N. REAM Clerk of the Council City Manager APPROVED AS TO FORM: GTSI CORPORATION JOSEPH W. FLETCHER City Attoz~zey By: Ryan O. Hodge MICHAEL HARGROVE Deputy City Attorney Tax ID# Page 8 of 8 25H-10 I EXn~a~tA 25H-11 Santa Ana Police Department Proposal for Inte~ope~ability Communications Consulting, Phase II Customer Contact: Sgt. Henry Esparta (714) 245-8729 eespaiza@santa-ana.org GTSI Contact: Michael Hargrove (951)b93-1810 michael.hargrove@gtsi.com • m Date: May 13, 2010 GTSI Corp. Gnu M(ssivn. Yours, 2553 Dulles View Drive Suite 100 ' Herndon, VA 20171-5219 800-999-GTSI www. tsi.com This proposal includes data that shall not be disclosed outside Santa Ana police Deparduent and shall not be drrpltcated, used, or disclosed--in whole or in part fa• any purpose ocher than to etia/uate tlNs proposal. If, lwtvever, a contract is awarded to this o,~'eror as a :esuU of--or in connection wish-the suburissfon oj'thts data, Satrta Ana police Deparhnent shall hme the right to duplicate, rrse, or disclose the data to the extent provided in the resulting cartract. This restriction does not limit the Santa Ana Police DeparUnent right to use injonnation contained in this data if it is obtained fran another source without restriction The data ,nrbject to this restriction are contained in the sheets marked with the following legeiul: "Use or disclosure of the data coutai~red oar this sheet is subject to the reshictions o~J the title page of this proposal. " 25H-12 .SnntnAnnPoliceDepnrituent Ltteroperabilit3r Cannnuticntions Cottsnlting, P/tnse II one AiisSioq, yours, GTSI-IO-]Z549 vI.O Table of Contents 1 GTSI CORP .......1 1.1 THE GTSI TEA1r1 2 DESCRIPTION OF ~VORK .........................................................................................................................1 .....,.1 2.1 PROJECT MANAGEMENT PLAN ..........................................................................1 2.2 CO~'IIvIUAIICATIGNS INTEROPERABILITY STRATEGIC PLAN DEVELOPb~1~IT 2.3 GOVERNANCE ...................2 .......,.....~1 CFIARTER 2.5 GOVERNANCE STRUCTURE ......................""""""""""••'•'•••••5 j 2.G GRANTALLOCA'ITONVIETHODOL ....................................................6 OGY 2.7 CALSIEC SUPPOIiT .............................................................7 ..................8 .S DEVELOP l~1ULTI-YEAR TRAINING AND BYERCISE PLAN ...........................................................................9 2.9 DEVELOP SPA COMMUNICATIONS IN'1'EROPHRABILITYTRAINING 1tEQUIREh1ENTS 2. l ODEVELOP STANDARDIZED COIvIMUNICATIONS iNTEROPERr1BILITY USER COURSE MODULES .................10 2.11 DEVELOP STt1NDARDILED CURRICULUi4i DESIGN DGCUIviENT WITH FOCUS ON CG&GIdUNICATIGNS INTEROPERABILITY CERTIFICATIGN . ...12 2.12DELIVERABLES 2.13 ACCEPTANCE CRITERIA •-....13 3 PROJECT PRICING ..................................................................................................................................13 3.1 GFS - GTSI FINANCIAL, SERVICES . ......................................................................................................14 3.2 INVOICING SCHEDULE 14 4 PROJECT MANAGEMENT PLAN ....15 5 PERFORA~IANCE OF WORK 5.1 ESTIMATED PERIOD OF PERFOR,IIANCE, ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,15 ..15 $.2 LGCt1TIGN F V o ` oRx .......1 G 5.3 HOURS OF WORK 6 CHANGE CONTROL ................................................................................................................................lb ..,................16 7 GENERAL ASSUMPTIONS,,,,,,,,,,,,,,,,,,,,,, ................................................................................................17 -i- GTSt Confdentiat and Proprietary. Use or disclosure of the data contained on this sheet is subject to the resirictlars on the true page of This propasol. 25H-13 f Snnla pitta Police Depprinrent ~ " Ltieroperabllli3~ Comnunrlcatlmts Consrtltiag, Pkasell One bliss~ort. Yours. GTSI-10--12549 v1.0 1 GTSI CORP. GTSI is a recognized IT solutions leader, focusing exclusively on Federal Government, state and local governments, and large systems integrators worldwide, For more than25 years, GTSI has been delivering maximum value to our clients by employing industry leaders, developing solutions to meet client-specific challenges, and by teaming with global IT leaders such as Microsoft, Cisco, Sun Microsystems, Symantec, HP, Panasonic, and IBM. We combine our experienced engineers, broad range of products and services, and our extensive contract portfolio to best support our clients. 1.1 The GTSI Team GTSI provides a wide range of professional services in support of enterprise software, enterprise storage, enterprise servers, networking and communications, mobile and wireless and physical security. GTSI engineers provide our clients with the expertise necessary to design, build, and maintain complex network infrastructures in support of today's information dependent applications. Our technical experts assess, design, implement, and manage IT infrastructure solutions that provide consolidated environments that support critical data flows over multiple networks • The GTSI Focused Partner Program is a direct result of our experience in providing IT solutions to the government for more than 25 years. To provide total IT solutions, we have formed partnerships with product vendors and professional services providers that meet exacting criteria in providing the best support to our clients. We engage partners that share the GTSI vision to provide products, services, and complete solutions who not only understand our client's missions, but the regulations, qualifications, clearances, budgets, deadlines, and metrics behind them as tivetl• For this effort, GTSI is teamed with Willdan Homeland Solutions, Anaheim, CA, {herein called "the GTSI Team") to provide the subject matter expertise required for this effort. 2 DESCRIPTION OF WORK 2.1 Project Management Plan The GTSI Team will create and confirm with the Southern Planning Area's {SPA) Project Team a Project 1vlanagement Plan {PIP} that includes a Project Charter, Scope, Governance Nlodel, Deliverable Schedule, Risk Management Plan, Change Management Plan, Communications Plan and Project and Financial Reporting Plan. The completion of the PMP is cri#ical to creating a well developed schedule and ensuring mutual understanding, communications and acceptance. The PMP will be developed in claw coordination between the GTSI Project Manager (PNI) and the SPA Primary Point of Contact {POC) upon successful completion of a fully executed contract and the issuance of anotice-to-proceed. The PMP will be presented and discussed at a Kick-Off Meeting with the SPA Project Team within twenty {20) work days after contract signing: The Kick-Off meeting will address: -1- GTSI Cor fdenttcrl and Proprietary. Use or disclosure of the data contained on this sheet is subject io the restrictions on the title pnge of this proposal. 25H-14 s Smtttr Arta Police DeparUaettt Lrteroperability Cotttnrnuicatiotts Cousrtlli»g, Plisse II One Mission, Yours. GTSI--IO-12599 v1.0 • The SPA's overall vision of the project • The validation of proposed schedules, tasks, milestones and deliverables as outlined in the draft Project Management Plan • The process for scheduling stakeholder meetings, as needed or required • The pre-scheduling of Bi-Weekly Status Meetings • The process for the collection of all relevant master plans, studies, needs assessments, prior reports, memos, letters, surveys, FCC documents/ licenses, presentation materials and other information as may be required or deemed relevant • The PMP and approvall acceptance • The GTSI Team will document, publish and maintain the minutes for all project team meetings and make them available as electronic copies to meeting participants. Upon conclusion of the Project Management Plan and for the duration of the project, project status meetings will be conducted on a bi-monthly (twice per month) or on an as needed and agreed upon basis on the calendar days agreed to at the Project Kick-Off meeting. These status meetings will occur with the SPA Primacy POC and will include discussion of the project's overall status, the project schedule, any known or anticipated schedule issues, project risks, financial status and action items. Project Status Reports will document these meetings and can be distributed to the SPA's Project Team to ensure they remain informed of the progress of the project, 2.2 Communications Interoperability Strategic Pian Developmenf The development of a five (5) year Communications Interoperability Strategic Plan (Sh•ategic Plan) will consist of several different Tasks, as outlined below, and would include high-level solutions/recommendations and a phased approach to implementation which would include near, mid and long term goals and objectives. The GTSI Team will conduct several different forms of outreach, to include meetings, personal interviews and electronic data gathering (surveys) with key people within the respective Urban/ Operational Areas within the SPA, in order to determine and establish the operational requirements and needs for the SPA and inform the Urban/ Operational Area representatives of the details of the project. As part of the Strategic Pian development we will gather and analyze documentation such as current plans, lYIOU's, Mutual Aid Agreements and SOP's to help understand and establish key relationships as they relate to the SPA and we will also examine the requirements laid out in the National Response Framework, CaISCIP, NECP and the NFPA in order to ensure compliance. The SPA Strategic Plan will specifically support the Ca1SCIP. We suggest that the SPA Primacy POC identified in . the Project Management Plan actively support this activity so that project communication with the Urban/ Operational Areas can be recognized as coming from the SPA. The outreach effort will provide a basis on which to develop recommendations and options to be approved by the SPA and incorporated into the Strategic Plan. Strategic Plan In coordination with the SPA, the GTSI Team will develop a Strategic Plan, which will serve as a roadmap for a logical, phased approach for: -2- GTSI Confrdenttal and Proprietary. Use ar discloscrre of the data contained on this sheet is subject to the reshictions on the title page of this proposal. 25H-15 . ~'l, Sattla Aua Police Deparlttrenl Liferoperabilily Comnuuticalio~ts Cottsttlliag, P/case 1/ one i~uss;cxr. roars. GTSI--IO-12549 vI.O • Developing a Cha?ter with By-laws • Developing a governance structure that mirrors the Ca1SIEC and meets the requirements outlined in the Cal SLIP, NECP and SAFECOM best practices • Developing appropriate MOU's, Joint Powers Agreements as required • Establishment of a Ca1SIEC SPA Liaison responsible for: o The coordination and implementation of all CaISIEC requirements o Attending CaISIEC and State level meetings o Grant oversight o Assisting with the development of policy and procedures within the SPA Governance As part of the Strategic Plan development, the GTSI Team will develop recommendations for the implementation of a SPA governance structure, along with best practice recommendations for processes and procedures for discussion/ decision among the SPA leadership. This initiative will support and be in compliance with the Ca1SCIP, the NECP, and SAFECOlbI best practice governance models• We will make use of the information provided in Deliverables 3 and ~4 of the current SPA contract in order speed up the development of the governance options and recommendations. Based on the findings and recommendations developed during the outreach process and decisions by SPA senior leadership, the GTSI Team will incorporate the governance development process into the Strategic Plan. The GTSI Team will ensure that requirements for i' annual updates are incorporated into the Strategic Plan so that goals and objectives and grant budgets and fiscal requirements can be updated. Near, Middle and Long Term Goals and Objectives The GTSI Team will develop a recommendation for a phased five (5) year implementation plan ~ which reflects near, middle and long term goals and objectives. This will enable the SPA to develop budget and grant request tivhich support the Strategic Plan. The programmatic approach will enable the SPA to perform a cost analysis of the five (5) year strategic plan, identify costs that would be grant eligible, provide budgetary estimates and to identify those areas where they might develop grant applications on a Regional basis far submission to CaISIEC/ CaIEMA. The development of the goals and objectives will enable rough order of magnitude cost for the five year period covered by the Strategic Plan to be developed and as the SPA moves forward in the execution of the Plan, more definitive budget estimates can be developed in support of grant request. CaISI1t;C Liaison Support The GTSI Team will develop the requirements and justification for a permanent CaISIEC Liaison position for the SPA to provide administrative support and to coordinate the activities of the governing body and manage day-to-day issues within the SPA. The CaISIEC Liaison tivould be responsible for the daily operations of the SPA interoperability efforts, including coordinating and managing the use of the interoperability spectrum, and implementation oversight for the initiatives outlined in the CaISCIP and the SPA Strategic Plan. These duties would fill the role of an Interoperability Coordination Office (ICO). This includes developing and delivering reports and briefings, coordinating various governmental initiatives related to public safety -3- GTSI Co~dential and Proprietary. Use or disclosure of the data contained on this sheet is subject !o the restrictions on the tide page of this proposal. 25H-16 Smtta Atra Police Department hrleroperablllty Comnuutlcatlotts Cotrsulting, Plrase II OnoMissfan.Yau~a GTSI--10-12549 v1.0 interoperability communications, attending CaISIEC and State level meetings and assisting subcommittees and Working Gtoups• The Ca1SIEC Liaison would be responsible for maintaining and tracking the status of the SPA's compliance with the SPA Strategic Plan. Narrow-Banding The GTSI Team wi11 establish the requirement for compliance of the SPA Urban/ Operational Areas with the FCC mandated narrotiv-banding requirements for all frequencies under 700 MHz, develop the current status of narrow-banding for all agencies affected by the FCC mandate and incorporate recommendations for compliance with the mandate into the Strategic Plan. The GTSI Team will incorporate that relevant information concerning nac7ow-banding, to include the ~ process for tracking and validation and confirmation of Urban/ Operational Area narrow-banding status, which was developed during the. current contract, into the Plan. These recommendations twill be reflected as the goals and objectives for narrow-banding in the Strategic Plan. ~ Multiyear Training and Exercise Plan The GTSI Team tivill develop a Multiyear Training Plan, for inclusion in the Strategic Plan, which will provide for accomplishment of a standardized communications interoperability first responder training curriculum and courses of instruction based on NIMSI ICS protocols and procedures. The Multiyear Training and Exercise Plan will be a companion document to the Strategic Plan. SPA Communications interoperability Training Requirements The GTSI Team will define the communications interoperability training requirements for each operational and urban area, consolidate those requirements and develop the standardized training requirements for the SPA. Standardized SPA Curricu}um Design Document with Focus an Commun}cations interoperability Certification The GTSI Team tivill develop for the SPA a NIMS/ ICS compliant standardized core curriculum for initiating/ implementing communications interoperability for Law enforcement, Fire EMS and Non-Public Safety field users and communications center/ dispatch personnel which will enable them to understand and implement interoperable communications when required Standardized Communicatiais Interoperabi}ity User Courses The GTSI Team will develop NIMS/ ICS compliant standardized communications interoperability user courses for field and communications/ dispatch center users in the following areas: Law Enforcement, Fire/EMS, Non-public safety agencies such as Public Works. 2.3 Governance The GTSI Team will develop recommendations for the implementation of a SPA governance structure, along tivith best practice recommendations for processes and procedures for discussion/ decision among the SPA leadership. This initiative will support and be in compliance with the California Statewide Communications interoperability Plan (CaISCIP), the National Emergency Communications Plan (NECP), Federal Communications Commission {FCC) Directives and -4- GTSI Confidenllal and Praprietrny. Use o+• disclosure of the data contained at thrs sheet is subject to the restrictioiu on the title page of tGis proposal. 25H-17 SaalaAsaPoliceDeparlntettt Ittle~operablllty Cotwuttttlcations Cotrsrtltlitg, PJ~ase II one Mustoo. yours. GTSI--10-12549 v1.0 SAFECOi1t1 best practice governance models. Having worked throughout the SPA during the current contract, the GTSI Team will be able to utilize established relationships with the SPA membership and the Urban/ Operational Areas, a working knowledge and understanding of the SPA governance needs and challenges and make use of the information provided in Deliverables 3 and 4 of the current SPA contract, in order to speed up the development of the governance options and recommendations. The authority of the SPA governance structure should be narrow in scope and related only to defined operability/ interoperabiliry communication activities, such as equipment standards, training and evaluation, directives controlling compliance with NItI~IS/ICS standards and allocation of funds received for the region (for example the allocation of grant funds}• The by- laws will outline specific requirements for grant administration/ management, the development, submission and prioritization of investment justifications, the development of grant request, tracking and allocation/distribution of grant fiords. Additionally, the GTSI Team tivill conduct several different forms of outreach, to include meetings, personal intet•views and electronic data gathering (surveys) with key people within the respective Urban/ Operational Areas within the SPA, in order to determine and establish the operational requirements and needs far the SPA, and inform the Urban/ Operational Area representatives of the details of the project. We feel that an active outreach program at this point in the development of governance will aid in establishing awareness, promoting buy-in of the project in its earliest stages, improve participation and increase the amount and accuracy of the information gathered. 2.4 Charter The NECP Objective 1 and CaISCIP Goal 1 specifically require the establishment of formal decision making structures and clearly defined leadership roles to coordinate emergency communications capabilities and interoperable communications planning. Successful governance structures require the establishment of a chatter which clearly identifies and authorizes the governing body and establishes a cleat vision, mission and goals and ob}ectives. Associated with the chartet• is a clear set of by-laws which establishes the membership, voting requirements and the responsibilities of the individual members, makes provision for funding responsibilities! procedures and provisions for change to the Charter, if required. Recognizing that one of the primary functions of the SPA governing body will be to develop, justify and allocate the distribution of grant funds in support of communications interoperability, the GTSI Team will develop and recommend to the SPA for incorporation into the Charter By- laws amethod for measuring ail proposed projects competing for grant funding based on grant governance requirements, ability to meet interoperabiliry criteria at local, Regional, State and Federal levels and that project's ability to meet SPA goals. Based on that measurement, representatives will vote in accordance with the Charter By-Laws for the projects to be awarded funding at a regular or special meeting of the SPA Governing Body. -5- GT.Sf Confiderrtia! acrd Proprietary. Use or discJosrn•e of the data contained on this sheet is subject to the restrictions on the title page of this proposal. 25H-18 Santa Aua Police Departnretrt lnteroPeiability Conrrrurnieatlons Consrriting, PJrase II One Mission. Yours. GTSI-10-12599 vl. D The GTSI Team will provide to the SPA a draft Charter with By-Laws for their approval which will enable the SPA to establish a charter and By-Laws tivhich: • Identifes vision, mission, goals and objectives • Identifies the roles and responsibilities of members • Establishes by-laws, voting and membership requirements • Establishes Committee Membership and meeting requirements • Ensures compliance with local ordinances and laws • Establishes and publishes timelines, pz•eliminary funding and the criteria for the prioritization and distribution of grant funds • Establishes a method for measuring and prioritizing all proposed projects competing for handing based on grant governance requirements ,and ability to meet interoperability criteria at the local, regional, state and federal level • Provides a process that supports and is in accordance with CaIEMA/ CaISIEC and Federal grant procedures and which ensures SPA compliance with grant zequirements and timelines • Establishes a repositozy for format agreements (1bi0U's, MOA's, JPA's, Mutual Aid Agreements between and within the SPA • Coordination and liaison with Ca1SIEC and attending CaISIEC and Ca1SIEC State Meetings and providing reports back to the SPA members. 2.5 Governance Structure As indicated in Section 2.4 above, the NECP Objective I and Ca1SCIP Goal 1 specifically require the establishment of formal decision making structures and clearly defined leadership roles to coordinate emergency communications capabilities and interoperable communications planning. An integral part of governance which is established and institutionalized in the Charter is the actual governance structure, which reflects the governing body and supporting committees that make up the decision and approval authority for the SPA. The GTSI Team will develop a recommended governance structure supported by a Charter and By-Laws, which meets the requirements established by the NECP, Ca1SCIP and SAFECOM guidance, based on a working group framework, which includes a centralized decision making authority for the SPA and which will decentralize the local decision making ,authority for Urban Areas and Operational Areas. The authority of the regional governance structure should be narrow in scope and related only to defined operability/ interoperability communication activities, such as equipment standards, training and evaluation, directives controlling compliance with NIlYiS/ICS standards, coordination of exercise requirements and managing/ administering the allocation and distribution of grant funds. Typically the governance structure is made up of an executive committee, which is generally considered to be the governing body, and the several committees, usually operational and technical committees, which provide the subject matter expertise and monitor the current state as well as provide recommendations on needed improvement and projects, and ad hoc committees which are designated for specific requirements or needs. The recommended SPA governance structure will consider any unique political, operational or technical issues, be framed in -G- GTSI Coy fdential and Proprietary. Use or disclosure of the data contained on this sheet is subject to the restrictions on the title page of This proposal. 25H-19 ~ • Snx1n Arrn Polree Departrueut , L Ixleroperability Commrw/cntiars Carsrr/titrg, P/tnse lI one Mi~la~. Yours. GTSI-10-12549 Y7.0 accordance with the Charter and By-laws and will satisfy the requirements established by the NECP, Ca1SCIP and SAFECOM guidance. The proposed structure will be designed in such a way that all Urban and Operational Areas will be represented as part of the governing body. It will address and support the requirements for grant management/ administration, grant request and prioritization for the allocation and distribution of grant funds received for the SPA region. 2.6 Grant Allocation Methodology The SPA has been designated through the CaiEMA/ Ca1SIEC to serve as Governing Body and Subject Matter Experts for communications interoperabiliry needs/ requirements and coordination within the SPA and to develop SPA funding requirements in support of those needs. Associated with that responsibility is the requirement for the SPA to develop budget/ grant requirements and budget/ grant justification in support of those requirements, a methodology for allocating and distributing those funds once received and the tracking/ verification of fund expenditures to ensure compliance with grant guidance, financial management guidelines and overall SPA objectives. When there is competition for those funds received, the SPA would be responsible for the prioritization and allocation of those funds and the associated oversight on how those funds were expended. • The GTSI Team will develop and recommend to the SPA a specific methodology for measuring and priot•itizing all communications interoperability proposed projects competing for funding within the SPA. The methodology will be based on grant governance requirements and the projects ability to meet communications interoperability criteria required to be in compliance with the NECP, DHS/ SAFECOM Best Practices, CaIEMA/ CaISCIP requirements and that project's ability to meet SPA interoperability goals, The methodology will address the development and submission of Investment Justifications to CaISIEC/ Cal EMA• Based on that measurement, representa#ives will vote for approval/ acceptance of the projects to be awarded funding at a regular or special meeting of the SPA, as spelled out in the governance/ by-laws. A methodology will be developed and incorporated into the governance by-laws for the allocation/distribution of funds based on funds made available to support those projects. In the event grant funds are provided to the SPA as a whole, the SPA will serve as the authority to determine the distribution of grant fiends for projects meeting the goals of the region. A methodology for measuring and reporting the execution of those funds will be provided to the SPA, The methods used to award, distribute and track funds will be described in the governance by-laws. The methodology wil! include: • Process for establishing requirements based on communications operational/ interoperability needs within the SPA • Process for developing/ determining the funding requirements/ needs to meet NECP, CaISCIP, SPA established goals and objectives and communications interoperability within the SPA • Process for the development of the Investment Justifications • Process for the prioritization of the Investment Justifications • SPA voting requirements • Process for the SPA acceptance of grant funds -7- GTSI Col fdenrial and Proprietary. Use or disclosure of the data contained on thrs sheet rs subject to the restrictions on the rifle page of this proposal. 25H-20 StrtunAtrrt Police Deparhnettt Ltterope>•nbilily Conuuuuications Constdling, Plurse X! ane Missloo, vows. GTSI-l0-12549 vl.D • Establishment of fiduciary/contracting agency • Process for the allocation/ distribution of gtant funds • Fund expenditure tracking • CaISIEC Reporting Requirements 2.7 Ca1S~EC Support The Ca1SIEC has imposed requirements on the SPA which require support and coordination to ensure that all requirements are met and tracked and that SPA responsiveness is current. The requirements become even more demanding with the requirement to create, submit and administer/account for grant funding. The GTSI Team will develop the requirements and justification for a permanent Ca1SIEC SPA Liaison position for the Ca1SIEC SPA to provide administrative support to the SPA and to coordinate the activities of the governing body and manage day-to-day issues within the SPA. The position could be either a full time fitnded position for the SPA or be provided by contract services. The Ca1SIEC SPA Liaison duties would include: • Support of SPA daily interoperability efforts/ operations and management of priorities • Coordinating communications interoperability initiatives and funding efforts to include grant administration /management. • Maintaining a data base of MOU's, MOA's, JPA's, Mutual Aid Agreements and other agreements • Developing meeting schedules/ agendas and providing minutes back to the Executive Committee • Coordinate activities with CaIEMA/ Ca1SIEC, Urban/ Operational Areas • Ensuring compliance with the National Response Framework, CaISCIP, NECP and National Fire Protection Association (NPPA) • Acting as a conduit for information flow between the Ca1SIEC/ Cal Eiv1A and the SPA and the respective Working Groups, Executive Committee, and Urban/ Operational Area members as appropriate. • Monitoring progress, challenges, and accomplishments made on achieving the goals and initiatives outlined in the Cal SIEC SPA Strategic Plan • Bitiefing the status of the initiatives and tasks to the SPA Chairperson, the Executive Committee, and Working Group meetings as appropriate, • Coordinating and managing the use of the interoperability spectrum • Developing and delivering reports and briefings • Coordinating various govetnrnental initiatives related to public safety interoperability communications • TICP/ CASM Updates • Exercise/ Training- Planning, Coordination, Support • Ilriaintaining Inventory of Voice and Data Systems • Creating, maintaining and updating a SPA Website for use of SPA members -8- GTSI Confidential and Proprietary. Use or disclosure ojthe data contained on this sheet is sirbjeet to the restrictions on the title page ojthis proposal. 25H-21 SantnAnn,l'oliceDepnrtrrteat ~ ` Lrteropeinbilit}' Can»xuticntians Cousrrltitrg, Pknse 7I Ore Atissfon, Yaurs. GTSI-70-]2549 vL0 2.8 Develop Multi-year Training and Exercise Plan The Strategic Plan should address all of the areas which impact the impravement to communications intecoperability within the SPA. As outlined in the DHS/SAI;ECOM Interoperability Continuum, interaperable communications training and exercises is imperative in accomplishing the highest levels of communications intecoperability. The successful implementation of communications intecoperability requires not only technology and operational protocols and procedures but it also requires that all first responder personnel, be thoroughly knowledgeable, trained and exercised in the use of the equipment and the procedures that must be utilized to effect communications intecoperability. The most effective method to begin development of a training and exercise program is through the conduct of a Training and Exercise Planning Workshop (TEPW). The TEPW is a forum for ultimately developing the SPA Multiyear Training and Exercise Plan. This plan ~vili allow SPA stakeholders as a whole to translate communications goals and priorities into specific objectives and exercises, as well as collaborate and coordinate current and future training and exercise activities. Our project team will work closet wi y th the SPA and Urban/ O erational Ar stakeholders and tivill conduct multiple regional TEPWs in ozder pto determine ?•egional/operational area 1) training and exercise priorities; 2) training and exercise program goals and objectives, and 3) develop a multiryear schedule of training and exercise events that is HSEEP compliant. The analysis of the information from the regional/operational area TEPWs will be synthesized into one overarching SPA Multiyear Training and Exercise Plan. This plan will detail a multiyear training and exercise schedule that is coordinated across the Southern Planning Area, to include each Urban/ Operational Area and the State of California. Additionally, the GTSI Team Gvil] ensure 1) the communications-focused exercise schedule is coordinated with regional emergency management exercise initiatives to allow for opportunities to sync exercises; 2) ample time to implement a corrective actions program; and 3) structure the exercise schedule around a comprehensive building block approach. Development of the SPA Multiyear Training and Exercise Plan will be the first in the series of steps utilizing HSEEP methodology and the building block approach. Although each exercise type (i.e., workshop, tabletop, and full-scale) can be executed as a single activity, the greatest benefit can be achieved through abuilding-block approach to exercises that exposes exercise participants to gradually increasing levels of complexity. An effective exercise program uses a combination of exercise types to effectively accomplish exercise specific objectives and program goals. It does not always proceed from least complex to most complex, but builds upon lessons learned from previous exercises. • Coordinate and facilitate one (1) planning meeting in advance of the TEPW • Provide meeting minutes from the planning meeting • Develop a TEPW invitation letter, if needed • Develop TEPW Read-Ahead Materials to be sent out prior to conduct, approximately two (2) weeks • Send out invitation to all invitees via email, track as needed -9_ GTSI ConJideluial and Proprietary. Use or disclosrve of the data contained oar thls sheer is subject to the restrictions on the title page of this proposal. 25H-22 j~ .Santa Axa Police Deprrrlnrettt ~L= Irrteroperability Cautntt?ticatioas Cottstrltittg, Pltase II one Mips?on. vows. G7•SI--10-12549 v7.0 • Produce exercise participant badges, ta61e tents, signage • Develop and reproduce copies of TEPW Materials in sufficient numbers far all attendees • Provide a lead facilitator and one (1) exercise support personnel during TEPW conduct • Produce a PowerPoint presentation for the TEPW • Produce a 1~Iulti-Year Training and Exercise Plan within 30 days of the TEPW completion • Provide five (5) hard copies and one {1) CD-ROM copy of the Multi-Year Plan and submit to the SPA stakeholders • Prepare all documents in accordance with HSEEP standards 2.9 Develop SPA Communications Interoperability Training Requirements As a follow-on to the training gap analysis conducted by the GTSI Team on The previous contract, which identified that there are no established standardized basic interoperable communications training courses offered at the National or State level that address basic knowledge and practical skills in interoperable communications between municipalities, between regions, and with mutual aid agencies from outside the regions, the GTSI Team will define the communications interoperability training requirements for each operational and urban area, consolidate those requirements and develop the standardized training requirements for the SPA• At the core of this process are the questions of what skills and knowledge are present and what skills and knowledge are needed or desired. The GTSI Team will conduct an outreach process through surveys and personal visits which will identify those specific requirements. We will then utilize National best practices, National and State policies, desired training topics and knowledge, skills and abilities based modules to develop these requirements. for use in the development of a training curriculum to address the identified interoperable communication training gaps. Based on the comments in this document, WHS will develop a logical set of standard interoperable communications training topics and knowledge, skills and abilities necessazy to effectively use and or provide interoperable communications capabilities across the SPA. This will be multi-agency, multi-disciplinary and include the communications infrastructure, as well as communication protocols and incident management processes. This will ensure that communications interoperability protocols, procedures and processes are standardized across the SPA. 2.10 Develop Standardized Communications Interoperability User Course Modules The GTSI Team will develop standardized communications interoperability user course modules for field and communications/ dispatch center users in the following areas: • Law Enforcement • Fire/EMS • Non-public safety agencies such as Public Works -10- GIST Confrdenrial rnrd Proprietary. Use or dlscTosrrre of the data contained on thts street is subject to the reslrictions an the title page of this proposal. 25H-23 ~~x SnntaAuaPoliceDepnrhtteel Ltleropernbility~ Comttnuticnliotts Cottsrdlittg, Plrnse77 One Mission, Yovrs GTSI-IO--72549 vI.0 The GTSI Team will analyze the SPA's needs and identify training goals. The SPA will need a standardized training course that is generally accepted across the SPA and meets the requirements defined by the Urban /Operational Areas within the SPA. The training goals should equip the learner's with the knowledge and skills necessary to meet the SPA and individual organization's needs. The goals should also identify who should attend the training and a time frame to conduct the training. The training will be submitted for approval to the Department of Homeland Secur it H y (D S) because federal grant fiords are being used to fund the project. The course will also be submitted to a state sponsor, e.g. P.O.S.T., for approval. Once the course is developed it will be presented to training oversight agencies, such as Peace Officers Standards and Training or various Fire Chief's Associations, to be included as pact of academy curriculum for newly hired public safety personnel. This would reduce the need for additional training once the selected learner's were taught the initial course. The training course could also serve as a state and national model for interoperable communications training once the curriculum tivas established, approved and certified by DHS. Based on information gathered during the requirements definition process, the GTSI Team 4vi11 be prepared to provide an additional two user courses in addition to those identified below. The following deliverables would be completed far communications interoperability user courses for field and a communications/ dispatch center users: • Law Enforcement -The GTSI Team will develop for the SPA a SEMS~IIVIS/ ICS compliant standardized course for initiating/ implementing communications in#eroperability for Law enforcement Public Safety dispatch and field users which will enable them to understand and implement interoperable communications tivhen required. The curriculum will provide basic knowledge and practical skills in mutual aid communications, intra and inter agency, between conventional and trunked systems; and conventional mutual aid communications from outside the operational area and SPA. Additionally mutual aid communication curriculum will utilize existing mutual aid agreements and applicable communication standard operating procedures and standards, to create a baseline of core communication capabilities. WHS will approach this task by developing a logical set of standard interoperable communications training topics and knowledge, skills and abilities necessary to effectively use and or provide interoperable communications capabilities. At the core of this process are the questions of what standard operation procedures, skills and knowledge are present and what standard operation procedures, skills and knowledge are needed or desired. WH5 will ensure that National best practices are incorporated into each course. • Fire/EMS -The GTSI Team will develop for the SPA a SEMS/NIrVfS/ ICS and NFP 1221 compliant standardized course for• initiating/ implementing communications interopecability for Fire and/or' EMS dispatch and field users which will enable them to understand and implement interoperable communications when required. The curriculum will provide basic knowledge and practical skills in mutual aid communications, intra and inter agency, between conventional and trunked systems; and conventional mutual aid communications from outside the operational area and SPA. Additionally mutual aid communication curriculum will utilize existing mutual aid agreements and applicable communication standard operating procedures and standards, to create a baseline of core -Il- GTSI Confrdential m:d Proprtetmy. Use a• disclosrn-e of the data corrtarned on this sheet is subject to the reslrtcttons on the title page of this proposal. 25H-24 ~ Snutrr Ana Police Departtxenl ~ Interoperability~ Comttuuticatiotts Catsrrltitrg, Pltase II one btisst6o. yours. GTSI-lO--!2549 vI.O communication capabilities. WHS will approach this task by developing a logical set of standard interoperable communications training topics and knowledge, skills and abilities necessary to effectively use and or provide interoperable communications capabilities. At the core of this process are the questions of what standard operation procedures, skills and knowledge are present and what standard operation procedures, skills and knowledge are needed or desired. WHS will ensure that national best practices are incorporated into each course. • Non-public safety agencies such as Public Works -The GTSI Team will develop for the SPA a SEMS/I~lIMS/ ICS compliant standardized course for initiating/ implementing communications interoperability for non governmental agencies {NGO) and Public Works dispatch and field users which tiviil enable them to understand and implement interoperable communications when required. The curriculum will provide basic knowledge and practical skills in mutual aid communications, intro and inter agency, between conventional and #runked systems; and conventional mutual aid communications from ou#side the operational area and SPA. Additionally mutual aid communication curriculum will utilize existing mutual aid agreements and applicable communication standard operating procedures and standards, to create a baseline of care communication capabilities. WHS will approach this task by developing a Logical set of standard interoperable communications training topics and knowledge, skills and abilities necessary to effectively use and or provide interoperable communications capabilities. At the core of this process are the questions of what standard operation procedures, skills and knowledge are present and what standard operation procedures, skills and knowledge are needed or desired. WHS will ensure that national best practices are incorporated into each course. 2.11 Develop Standardized Curriculum Design Document with focus on Communications Interoperability Certification The GTSI Team tiviil develop far the SPA a SEMS/ NIiVIS/ ICS compliant standardized Curriculum Design Document for initiating/ implementing communications interoperability for Law enforcement, Fire EMS and Non-Public Safety field users and communications center/ dispatch personnel which will enable them to understand and implement interoperable communications when required. The curriculum will provide a basic knativIedge and practical skills in mutual aid communications between municipalities, bet?veen regions, and with mutual aid agencies from outside the SPA. WHS will approach this task by developing a logical set of standard interoperable communications training topics and knotivledge, skills and abilities necessary to effectively use and or provide interoperable communications capabilities. At the cote of this process are the questions of what skills and knowledge are present and what skills and knowledge are needed ot• desired. WHS will ensure that National best practices ate incorporated into each course. If the training is going to be implemented using grant funds, such as IECGP funding, it would be necessary to have the course approved by the Department of Homeland Security (DHS). Federal course approval requites a state sponsor, e.g. P.O.S.T., and has specific conditions fot• course approval, which typically include State approval of the course prior to being presented to DHS for certification. The GTSI Team will facilitate the certification/ approval process on behalf of the SPA. - 12- GTSI Corrfrdential and Proprietary. Use or disclosure of the data corrtaiaed on This sheet Is subject to the reshictior>s oK the title page of this proposal. 25H-25 f ~+~y SatatrrAttaPoliceDeparlrttettt v IuleroPerabililJ~ Comnuuticmliwts Cousrtltrng, Pkrrse II onr Miss~om roues. GTSI->D-12549 vL0 The curriculum will provide the following for each cotuse module developed: • Pu3•pose • Attendance Requirements • Course Objectives • Training Content and Time Plan * Instructor Qualifications • Instructor to Student Ratio • Method of evaktation • Course materials • Course equipment 2.12 Deliverables • The completion and acceptance of the Project Management Plan will complete Deliverable 1. • The completion and acceptance of the Ca1SIEC SPA Strategic Plan will complete Deliverable 2. ~ The delivery and acceptance of a SPA Charter will complete Deliverable 3. • The delivery and acceptance of a SPA Governance Structure will complete Deliverable ~F. • The delivery and acceptance of a SPA Grant Administration Process will complete Deliverable S. • The delivery and acceptance of a recommended description for a CalS1EC SPA Liaison will complete Deliverable 6. • The delivery and acceptance of a Multiyear Training and Exercise Plan will complete deliverable 7. • The delivery and acceptance of the SPA Communications Interoperability Training Requirements Document will complete deliverable 8. • The delivery and acceptance of the law enforcement communications interoperability user courses for field and communications/dispatch center users will complete deliverables 9 through 10. • The delivery and acceptance of Fire/EMS communications interoperability user courses for field and a commrmications/ dispatch center users will complete deliverables 11 and l2. • The delivery and acceptance of aNon-public safety communications interoperability user courses for field and acommunications/ dispatch center users will complete deliverable 13• • The delivery and acceptance of a Standardized Currieuh?m Design Document will complete Deliverable 14: 2.13 Acceptance Criteria Upon completion of the deliverables detailed in Section 2.12, the GTSI Project Manager will supply a form for the signed acceptance of this project. -13- GTSI Confidential and Proprietary: Use or disclosro-e of the data contained on this sheet is subject to fire restrtettons on the title page of this proposal. 25H-26 SarrlaArraPoliceDeparbnetil Ltleroperabilit~~ Coltrsrtuticntiotis Cotrsrr/llrtg, Prase ll one b1~551on. Yours. GTSI-YO-12549 v1.0 3 PROJECT PRICING The official GTSI quotation (Quote, QUT5073288) can be found as an attachment to this proposal containing all products and professional services required to accomplish the tasks outlined in this proposal. The total project puce is offered on a fum fixed basis for a total of I $1,714,682.00 for the work specifically defined herein. Should any additional services be required for the scope within this proposal or that are outside of the scope of this proposal Santa Ana Police Department shall execute a Change Order according to the process listed in Section (6) below. 3.1 GFS GTSI •~+`inancial Services GTSI Financial Services will provide you with a range of turnkey payment options that allow you to quickly deploy state-of--the-art IT infrastruchrres tivhile preserving capital funds or mission-critical initiatives. Payment Options: Rates shown are provided for the purpose of customer discussion only, and are contingent upon completion of Contracts, Credit and Management approvals. All payment options are subject and include Non-Appropriation of Funds O tionsr _ Yeats: i Total Cost ' Payments: 1,714,682 , Annual $857,341 0.90% . 3 1,714,582 ' Annual ; $576,682 . 2.90% 5 1,714,682 Annual $362,827 This purchase may also be available for customers structuz•ed options as well. .Examples: • Deferred cash options up to lyr at 0% • Customer down payment, then next payment in nest fiscal year • Deferred payments up to b months • 3 ar 5 annual, semi-annual or quarterly payment in advance • X payments at $0, then semi-annual payments for 3-5 yeaz•s • $2IVI transaction, with annual payment in arrears at $2M • $2.4M at 0%, 5 years, with payments in September, January and June . • Funding all IT with one single invoice keeping payments fixed over years using interesting bearing escrow accounts. 3.2 Invoicing Schedule GTSI will invoice Santa Ana Police Department for the professional services outlined within this proposal as each deliverable is received by the California Southern Planning Area (SPA). A list of the milestones/deliverables for the project and the associated fee for each is presented below. -14- GTSI Confidential ai:d Proprietary. Use or disclosure of the data cantairred on this street is subject to the restrictions on the tale page of this proposal. 25H-27 ~Sl~ Santa A,ta Police DepRrtuteut Interoperab!!!ty Co»ttuanticalions Co~rstrlting, Pllase7i one Atiss!ort, vows. CTSI--IO-12549 v1.0 An acceptance certificate will be submitted with each final deliverable for the SPA's signature. Each deliverable will be considered complete upon the SPA's signature of its associated acceptance certificate. Table t: In~•oicing ~lilestanes T.~skfDeaivetabte Price Project Mana ment $ 425,378.00 CaiSIEC Southern Plannin Area Stz•ate •c Plan $ 414,720.00 Ca1SIEC SPA Charter $ 34,560.00 Ca1SIEC SPA Governance Structure $ 34,560.00 Grant Administration/ Mana eznent Process $ b9,120.00 Ca1SIEC SPA Liaison $ 34,560.00 Multi-Year Trainin and Exercise Plan $ 15,120.00 SPA Communications Intero rabili Trainin Re uiz•ements $ 165,888.00 Standardized SPA Curt•iculum Desi Document $ 17,280.00 Law Enforcement Communica#ions Intero rabilit Users Course $ 71,928.00 Law Enforcement Communications/ Dis a#cli Center Users Cow•se $ 71,928.00 Fire/EMS Communications Intero rabifi Users Course $ 71,928.00 Fn•e/EMS Communications/ Dispatch Center Users Couuse $ 71,928 00 Non- Public Safe Communications Intero crab' ' Users Cotuse $ 71,928.00 Communications Intero rabiiity User Courses (2 included) $ 143,856.04 Total $1.,714,682.fl0 Santa Ana Police Department shall pay GTSI within Net 30 days upon receipt of an invoice. 4 PROJECT MANAGEMENT PLAN GTSI tivill monitor all aspects of the contract, from initiation of a task to final solution delivery, while maintaining open communication channels between Santa Ana Police Department staff, managemen#, and project personnel. The GTSI Project Manager ("GTSI P11tI"} tivill work with project leads to ensure that the project is completed on-time with appropriate personnel. Using a work breakdown structure method to prepare and monitor task deliverables, the GTSI PM will execute based on a current, detailed overview of the work requirements of the project's task areas at all times. 5 PERFORMANCE OF V~ORK 5.1 Estimated Period of Performance GTSI estimates the project will begin in June 2010 and be completed by January 2011, barring any delays outside the control of GTSI. The CTSI PM and the designated Santa Ana Police Department POC will develop a mutually agreeable project start date post award. Post award the -15- GTSI Car~identiat arut Proprietmy. Use w• disclasrae of the data contained on this sheet is subject to the restrictions on the Title page of this proposal. 25H-28 ~ SattlnAttrtPolrceDeparUtteitl y~ m Itrleropernbilily Catttnuttticaliotts Cottsttltittg, Pltase II One Mfsslaa Yours, GTSI--10-12549 v1.0 GTSI Project Manager will work directly with the Santa Ana Police Department POC to establish delivery dates for the professional services outlined within this proposal. 5.2 Location of Work Work on this effort will be primarily performed at the Willdan offices or SPA member facilities. 5.3 Hours of V~ork Work may be performed at the Santa Ana Police Department site from 8:OOA.M. to S:OOP.M, excluding all observed Federal holidays. Any required weekend or non-business hour tivork may require additional funding or may incur higher billable rates and must be coordinated through the GTSI Team with a modification of this proposal prior to execution. 6 CHANGE CONTROL The pricing and project schedule are based on project scope. Any changes to the project scope after contract award are subject to GTSI's Change Control Process as managed by the GTSI PM. All changes will be agreed to in writing and approved by GTSI and Santa Ana Police Department prior to any work force efforts. Should GTSI or Santa Ana Police Department want to change any Task, Deliverable, or Acceptance Criteria, the GTSI PM will follow standard change control procedures. GTSI will complete all work authorized under change control on atime-and-materials or fixed-price basis, dependent upon which contract type is most appropriate. Time and Materials will be charged at GTSI's then current rates. The objectives of change control are to: • Assess the impact of scope changes on project schedules, resources, and pricing. • Provide a formal vehicle for approval to proceed with any changes to the scope of work of this proposal. • Provide a record of all material changes to the original proposal. If GTSI oi• Santa Ana Police Department requests a change impacting the cost of or time for performance, as determined by GTSI in its sole discretion, GTSI and Santa Ana Police Department will review the request through our change control process set forth in the proposal and subsequent contract award. For each change, GTSI will complete a change request foam and provide the completed form to Santa Ana Police Department. Both GTSI and Santa Ana Police Department will approve the change request detailed in the form, including the impact of the request on the schedule, resources, and the price of the project, before GTSI will make then enact the request. When Santa Ana Police Department accepts the Change Form, Santa Ana Police Department will modify its purchase order and such other documents as requested by GTSI, when applicable. If Santa Ana Police Department does not accept the request, including the impact on the schedule, resources, or price, than the Parties will complete their obligations with respect to the project as set forth in this proposal. - lb - GTSI Cor~dential and Proprietary. Use or disclosure of 8:e data contained on this sheet is seabject to the restrictions on the tide page of this proposal. 25H-29 Strn/n Arta Police Deparfnrettt Interopern6ilily~ Corrrnrrurieatioas Consrrltirrg, Prase II floe Mission. Yours. GTSI-10--12549 v1.0 7 GENERAL ASSUMPTIONS • The information in this document is based on the most recent information available to the GTSI team. The scope of work and associated costs in this document may be adjusted should new oz• more detailed information become available regarding the project. The most recent Proposal at the time of contract will govern performance. • The information provided in this document is based on customet• specification and requirements provided by the Santa Ana Police Department, and are developed based on and in accordance with the OEM specifications. • No members of the GTSI team, unless specifted elsewhere in this proposal, are required to hold current and active security clearances or citizenships to assist in execution of this project. • Santa Ana Police Department will provide the GTSI team tivith an onsite contact for the duration of the project. • • • Santa Ana Police Department will provide the GTSI team with adequate security access to perform the project, including facility access, network access and device access. • Santa Ana Police Department will provide the GTSI team with adequate documentation to perform the project, including facility diagrams, nehvork diagrams and configurations and device diagrams and configurations. • When required, Santa Ana Police Department will provide the GTSI team timely access to appropriate resources within the Santa Ana Police Department facilities, including, but not limited to: related employees, vendors, developers, consultants, work space, training space, staging space, hardware, software, nehvork connections, test data and live data. Any material delay in providing such reasonable accommodations shall be considered a delay on the pat•t of the Santa Ana Police Department. • Santa Ana Police Department will ensure that adequate HVAC is in place to support standard working conditions and the operation of the installed Hardware/Software. • Santa Ana Police Department will provide information as requested by the GTSI team in a timely fashion, including completing and returning all GTSI-provided templates. The GTSI team will not be responsible for any delays caused due to failure by Santa Ana Police Department to supply information requested by the GTSI team for this project. Any down time not the fault of the GTSI team will be billed in addition to the price proposed. • This proposal is valid for a period of thirty {30) days from receipt of proposals. • Santa Ana Police Department authorizes the use of the GTSI Subcontractor named in this proposal • Santa Ana Police Department authorizes the OEM products and sohrti4n proposed as per Client requirements. • GTSI assumes that all information contained within the proposal to be true and correct to the best of the knowledge of GTSI and all partners. Based on that assumption, pricing is being provided as per the requirements. If during the performance of this contract any discrepancies are identified, GTSI may choose to accept the additional work or submit a change order proposal to the Government. 17- GTS! Cw fdentiat and Proprietary. Use or disclosure of the data contained on this sheet is subject to the restrictions on the title page of'thrs proposal. 25H-30 % ~ Smrtn Aria Police Depart?rrerrt ~ " Irtirroprrnbility Corrr?rxruicatioirs Corrsrrltirlg, Plrnse IC Ono fiAissloa Yours. GTSI--10-72549 Y]• 0 • All deliverables will be set up with a corresponding schedule or as set forth within the proposal GTSI will make every effort to deliver within the timeframe as set forth. If, howevet•, there are unexpected changes made by the Government that impede the schedule, GTSI will be forced to request an extension to the period of performance. If delay is more than three {3) days, such delay may result in a request for additional compensation for delay of performance. • All requests for l~iodificatians or Changes Orders shall be submitted in written form and be mutually agreed upon prior to execution. • GTSI assumes that reports and/or deliverables (except as noted within our technical proposal) will be submitted in electronic format. Formal, bound reports are not included in the Proposal price. Should requirements arise for the submission of formal, bound reports, GTSI shall propose subsequent pricing as appropriate. • The GTSI proposal is dependent upon deliverables being received and reviewed within ten (10) business days. Delays beyond ten (10} business days, unless agreed to prior to deliverable submission, shall be considered delays on the part of the Government. GTSI may seek compensation for these delays. • Deliverable Acceptance Process. Due to the nature of a firm fixed price contract, written deliverables shall be delivered to the Contracting Officer's Representative (COR) by GTSI in accordance with the time frames set forth in this proposal. Prior agreement regarding written deliverable content and format shall precede performance and shall govern acceptance of the final written deliverable. At the completion of the Government's review {within the time frame specified herein), the COR will promptly provide a single, conclusive, in#egcated set of consolidated comments to the GTSI Project )Vianager wi#hin 10 days (or as otherwise mutually agreed in advance) after receipt of each deliverable. If any comments identify changes desired by the COR, which do not constitute errors or omissions based on the requirements provided to GTSI by Santa Ana Police Department, COR acknowledges and agrees that any change requested may result in an upward or downward equitable adjustment in the contract price, delivery schedule, timeframe far performance, or other affected terms of the contract. Such changes may not be made unilaterally by the COR, but rather as mutually agreed to by the parties. GTSI shall be entitled to seek an equitable adjustment and COR agrees to modify the contract accordingly, • Each deliverable shall 6e presumed accepted ten (10) days after receipt by the COR, unless the COR otherwise notif es GTSI of nonconfozmance. • The GTSI offer is limited to only those areas that are proposed. • Requests by GTSI for resources and/or meetings will be acknowledged by an authorized representative of Santa Ana Police Department to include an estimate of time required to make available the requested resources should resources be required. • All meetings involving GTSI shall be conducted at mutually agreed times and locations between Santa Ana Police Department and GTSI without unreasonable delay. Bath Parties will make available appropriate personnel to provide maximum value to the meeting. -18- G7S! Confrde~rtlal aiut proprietary. Use ar disclosure of the data contained on this sheet is subject to the restrictions on the title page ojthfs proposal. 25H-31 Srttttrr.4ua I'ollce Departurenl Lileroperabiliiy Connrrrrrrlcntlons Cottsaltleg, Pli~rse II one M;~ton. tours. GTSI-10-I2S49 v1.0 • Any modifications proposed to the scope within this proposal must be negotiated and approved by both parties in writing prior to work continuing. • All support and deliverables will be provided in United States English. • GTSI assumes that there will be only one Santa Ana Police Department Project Coordinator assigned to lead each task order and who will enjoy full support from Santa Ana Police Department senior management. Under this arrangement it is assumed the appropriate Santa Ana Police Department personnel will be available on a timely basis to work with GTSI representatives, and that management will provide authority to the Santa Ana Police Department Project Coordinator sufficient to support the fill scope of the project. • Any enhancements to, or modifications of, any software or hardware utilized in the support of the project not covered in this proposal will be negotiated as a separate price, • Should the engagement terminate early for any reason whatsoever prior to completion of the GTSI Services, nottivithstanding which pa~•ty terminates, Santa Ana Police Department agrees to pay GTSI for all GTSI Services performed by the GTSI Team in accordance with the proposal, either invoiced ar to be. invoiced but to date unpaid (fees, expenses, milestone payments), up to the effective date of termination. • Personnel Security Requirements: Upon award, DD2S4 documentation, if required, should be forwarded to the GTSI Facility Security Office. All other clearance documentation oi• requests can also be forwarded to the Facility Security Office. Email: security.clearance office ctgtsi com Address: 2553 Dulles View Drive Suite 100 Herndon, Virginia 20171-S2I9 Attn: Facility Security Office Telephone: 703-463 -5136 • Please be advised that only a GTSI Contract Manager has the authority to negotiate changes to price, performance, deliverables, schedules, specifcations, or terms outlined in this proposal. Furthermore, the GTSI Contract Manager will finalize all proposals for signature by the Director of Contracts. -19- GTSI Cot~denlial and Proprietary. Use or disclosure of the data cantalned orr this sheet is srrbJect to the resrrlctrons on the title page of this proposal. 25H-32 7~J V f 2553 Dulles View Dr, Suite 900 ' GTSI Corp. 1-800-g99•GTSIf7f customerorders(c~gtst.com ales Quotation vnvw.gtsi.com To: Henry Esparza Reference No: Quotation QUT5073288 CA - CETY OF SANTA ANA Proposal No: 10-12549 Date: 12-MAY-2010 P) 714-245-8729 Govt. Contract # : RQ09-997736-42D E Ship Via: GROUND Sales Rep.: ROWENA HELGESEN eesparza@santa-ana,org Phone: 703/502-2601 CUSTOMER 20067802 FAX: 703/463-5894 USA LINf# GTSI PIN Manufacturer Item Description Unit Price Quantity Extended Price CLIN Mfg PIN Contract Vehicle t}t)i 699733 GTSI NETWORK SERVICES 1NTEROPERABIUTY COMMUNICATIONS CONSULTING $1,714,682.00 1 $9,714,682.00 41030 R009-997736-42D SUBTOTALS : $1,714,682.00 T'~ ~ $0.00 TOTAL : $1,714,b82.00 FINANCING OPTIONS AVAILABLE: This purchase may also be available for lease or fnancing. Rates shown are provided Financing Option: for the purpose of customer discussion only, and are contingent upon completion of 3 Annual Payments: $642,659.38 Contracts, Credit Approval and Management Approval. Payment Plans are subject to OR FAR Part 32.703.3(6), Availability of Funds. 36 Mon#hly Payments: $57,774.50 For more information please call the GTSI Flnanc9al Services group at 1-88 8-39519 8 74, a-mail financtal.servlces@gtsl.com or check our website at www.GTSLcom/services/service/financist.aspx ATTENTION CONTRACTING Untass otherwise specified within th(s quote or agreed to by the Salter in writing, full payment for order Is due withtn 30 days of receipt of equ€pment or services. • The prices in this quote are valid for 30 calendar days following the Quotation date. ' Thls quote is on9y valid in its entirety and POs placed for pariiai items in a quote may be rejected. 'All orders are subject to availability. ' Any quotes containing items with Part 1Jumbers SKU TBD or 000-000 are considered budgetary quotes with estimated prices, which are not binding. please contact your Sates Reprasantative for an updated and final quote before ptacfng an order. ' Unless otherwise stated, pricing shown formalntenance/support requires payment in fuN withtn 30 days of the Invoice date. ' All orders are subject to Return Policy: http;/hvww,gtsl.comiservicesl~eturnpa]9cy.aspx ' Electronic and information technology (EIT) listed on this quotation shall be capable, at the t9me of Its del[very, when used In accordance with the contractor's associated documents, and other written information provided to the government, of providing comparable access to individuals with tlisabilitias consistent with the terms and conditions applicable to this contract at the time of award, provided that any asststive technologies used with the listed EIT property tnteroperates with it and other asslsttve technologies. Quote Number : QUT5073288 This quolatton is submitted In confidence and contains trade secrets or conOdenrial commercial and financiaF lntormatbn exempt from disclosure by exemption 3aand 4 of the Freedom of Information Act (FOIA) and the Trade Secrets AcL S U.S.C.A. Section 552(b}(3) and (4), f8 U.S.C.A.Section f9p5. Do not copy or distribute any portion of ihls quotatbn to athars.wlthout noitfication to the Salter pursuant to executive order (2600. 25H-33 tiy. , 7~ 2553 Dulles View Dr, Svite 100 GTSI COCA. ,"8no 9ss.~TSl17i Sales Quotation customerorders@gis€.com www.gtsi.oom ACH or Electronic Funds Transfer (EFT} Payment 5y Check For questions related to ACH Wells Fargo Bank, N.A. enrollment or EFT, please San Francisco , CA GTSI Corp. contact Nicole Bell ABA/ROUTtNG # 121000248 P.O. Box 823435 By FAX 703!463-5094 Philadelphia , PA- 79182-3435 By Email niwfe.bell@gtsi.com ACCOUNT # ri121915268 TO ENABLE FASTER DELIVERY,PLEASE INCLUDE THE FOLLOWING STATEMENT ON YOUR AURCHASE ORDER: "PARTIAL SHIPMENT AND PAYMENT AUTHORIZED". THIS ALLOWS US TO DROP SHIP ITEMS DIRECTLY TO THE SHIP TO LOCATION, AS WELL AS DELIVER THE ITEMS WE NAVE (N 3TOCK, AS SOON AS POSSIBLE. Please referanco the following on your purchase order: Quote # QUT50732t38 Contract # R009-997736-42D Payment Terms :Due In 30 Da s Y Duns 10793-9357 (Pending Credit Approval] Tax tD 54-1248422 CAGE Code: 8Y261 Quote Number : QUT5073288 Page 2 of 2 This quotation Gs submitted in confidence and contains trade secrets or conftdential commercial and Unancial informatbn exempt from disclosure by exemption 3 and 4 of the Freedom of Information Act (FO?A) and the Trade Secrets Act. 5 U.S.C.A. Seaton 552{b)(3) and (4), 18 U.S.C.A.Section 1905, Do not copy or distribute any portion of this quotation to others vrilhout notification to the Seller pursuant to executive order 12&00. 25H-34