HomeMy WebLinkAbout25A - ABBEY GROUP AUTOMATED BOOKING SYSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
AUGUST 2, 2010
TITLE:
ANNUAL MAINTENANCE FOR ABBEY
GROUP AUTOMATED BOOKING SYSTEM
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 15f Reading
? Ordinance on 2nd Reading
? Implementing Resolution
? Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Authorize the City Manager and the Clerk of Council to execute the attached agreement with
Abbey Group, Inc. subject to non-substantive changes approved by the City Manager and City
Attorney, for the annual software application maintenance and customer support to the
Automated Booking System in an amount not to exceed $57,492.47.
DISCUSSION
On June 19, 2006, Council approved the agreement with the Abbey Group to purchase a multi-
faceted Automated Booking System (ABS). The system consists of an integrated jail
management system with jail reporting, fingerprinting, and booking modules that can be operated
by non-sworn police personnel. The Automated Booking System is proprietary and can only be
serviced by Abbey Group. The one-year service agreement will provide basic support as
described in the agreement for the Jail Photo Imaging System, Jail Corrections Management
System, and interfaces for an annual maintenance fee of $57,492.47. Staff recommends the
renewal of this agreement as Abbey Group has performed satisfactorily.
FISCAL IMPACT
Funds are available in the Police Department's Computer Services fund (account no. 1114425-
62300).
APPROVED AS TO FUNDS AND ACCOUNTS:
Paul M. Walters
Chief of Police
Police Department
Francisco Gutierrez c 2
Executive Director
Finance & Management Services Agency
25A-1
THIRD AMENDMENT TO
SOFTWARE MAINTENANCE AGREEMENT
THIS THIRD AMENDMENT TO AGREEMENT is entered into on August 2, 2010, by and
between ABBEY GROUP CONSULTANTS, INC., a Nevada corporation (hereinafter
"Consultant"), and the City of Santa Ana, a charter city and municipal corporation
organized and existing under the Constitution and laws of the State of California
(hereinafter "City").
RECITALS:
A. The parties entered into Agreement # A-2008-045, dated March 3, 2008, (hereinafter
"said Agreement") by which Consultant has provided interfacing and support services
relating to the Jail Management computer automated system previously developed
and implemented by Abbey Group.
B. In accordance with the terms and conditions of said Agreement, the parties wish to
extend the term of said Agreement and increase compensation to pay for additional
interfacing services and maintenance services during the extended term.
WHEREFORE, in consideration of the covenants contained in said Agreement, and subject
to all the terms and conditions of said Agreement, except those amended in this Third
Amendment to Agreement, the parties agree as follows:
1. Section 3, "Term", shall be deleted in its entirety and replaced with the following:
"The term of this Agreement shall commence on October 1, 2010 and shall
continue through September 30, 2011. The term of said Agreement may be
extended upon a writing executed by the Chief of Police and the City Attorney, for
City and by Abbey Group."
2. Section 4.1 (a), "Fees and Payment, Annual Support Fees", shall be amended to adjust
the annual support fee set forth in Exhibit 2 by deleting said Exhibit 2 and replacing it with
Exhibit 2-A, which shall read in full as follows:
"Consultant will provide the Basic Support described in Section 2.1 [Basic Support]
of the Agreement for the Jail Photo Imaging System, Jail Corrections Management
System and interfaces for an annual maintenance fee of $57,492.47 for the annual
term commencing October 1, 2010 and running through September 30, 2011.
Consultant will provide interfacing and support services providing an interface of
Consultant's Jail Corrections Management System (JCMS) with the Visiphor, Inc.
`FastBook' system to accommodate field bookings. These services shall include
support of the web services provided by Consultant to receive and to return
acknowledgements to the Visiphor application. This support and maintenance
does not include services to the Visiphor application or the communications
protocols provided by Visiphor, Inc. Consultant will provide such interfacing
support services for a fee of $5,000 during the extended term of said
Agreement."
25A-2
3. Except as hereinabove modified, all terms and conditions of said Agreement shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to
Agreement on the date and year first written above.
ATTEST:
CITY OF SANTA ANA
MARIA D. HUIZAR
Clerk of the Council
DAVID N. REAM
City Manager
APPROVED AS TO FORM:
JOSEPH W. FLETCHER
City Attorney
ABBEY GROUP CONSULTANTS, INC.
By:
RYAN O. HODGE
Deputy City Attorney
(NAME)
(Title)
RECOMMENDED FOR APPROVAL:
PAUL M. WALTERS
Chief of Police
25A-3
25A-4