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HomeMy WebLinkAboutSILSBY STRATEGIC ADVISORS, INC. (2) INSUR WORK MAY M � WORK N-2025-138 AY PROCEc�' UNTIL INSURANCE FXPIK0 CITY CLERK DAFL: MAY 2 8 202kGREEMENT WITH SILSBY STRATEGIC ADVISORS, INC. TO PROVIDE STRATEGIC SUPPORT SERVICES RELATED TO BIPARTISAN P LZ) INFRASTRUCTURE LAW FEDERAL FUNDING ANAYLSES THIS AGREEMENT is made and entered into on this 6th day of February, 2025 by and between Silsby Strategic Advisors, Inc., ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. The City desires to retain a Consultant having special skill and knowledge to provide strategic support services to assist the City with elements related to the Bipartisan Infrastructure Law federal funding analyses. B. Consultant represents that it is able and willing to provide such services to the City. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth,the parties agree as follows: 1. SCOPE OF SERVICES Consultant shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Exhibit A,attached hereto and incorporated by reference. 2. COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services for City, the rates and charges identified in Exhibit B. The total amount to be expended during the term of this Agreement shall not exceed $50,000. b. City shall recognize and compensate Consultant for services rendered on behalf of t1le City since October 24, 2024. c. Payment by City shall be made within forty-five (45)days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Consultant agree that all payments due and owing under this Agreement shall be made through Automated Clearing House (ACH) transfers. Consultant agrees to execute the City's standard ACH Vendor Payment Authorization and provide required documentation. Upon verification of the data provided, the City will be authorized to deposit payments directly into Consultant's account(s) with financial institutions. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above for a one (1) year term, with the option for the City to grant up to a one(I)-year renewal,exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 16, below. 4. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent Consultant and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however,the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy,use,modify,reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement, Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents &Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 6. INSURANCE Certificate Holder must be addressed as follows: City of Santa Ana Risk Management Division 20 Civic Center Plaza Santa Ana, CA 92702 Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Consultant, his agents, representatives, employees or subcontractors. MINIMUM SCOPE AND LIMIT OF INSURANCE Coverage shall be at least as broad as: 1. Commercial General Liability(CGL): Insurance Services Office(ISO)Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal&advertising injury with limits no less than$1,000,000 per occurrence. If a general aggregate Iimit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. 2. Automobile Liability: Insurance Services Office Form Number CA 0001 covering any auto (Code 1), or if Consultant has no owned autos,hired(Code 8)and non-owned(Code 9)autos,with limit no less than$1,000,000 per accident for bodily injury and property damage. 3. Workers' Compensation insurance as required by the State of California, with Statutory Limits, and Employers' Liability insurance with a limit of no less than$1,000,000 per accident for bodily injury or disease. 4. Professional Liability and/or Errors &Omissions applicable to the work being performed,with a limit no less than$2,000,000 per claim or occurrence and$2,000,000 aggregate per policy period of one year. If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions: Additional Insured Status The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials,parts, or equipment furnished in connectionwith such work or operations. General liability coverage can be provided in the form of an endorsement to the Consultant's insurance(at least as broad as ISO Form CG 20 10 11 85 or if notavailable,through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 2037 if a later edition is used). Primary Coverage For any claims related to this contract, the Consultant's insurance coverage shall be primary coverage at least as broad as ISO CG 20 0104 13 as respects the City, its officers,officials,employees,and volunteers. Any insurance or self-insurance maintained by the City, its officers,officials, employees, or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. Notice of Cancellation Each insurance policy required above shall provide that coverage shall not be canceled,except with notice to the City. Waiver of Suhrogation Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiverof subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. The City may require theConsultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration,and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City. Claims Made Policies If any of the required policies provide coverage on a claims-made basis: 1. The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work. 2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase "extended reporting" coverage for a minimum of five (5) years after completion of contract work. Verification of Coverage Consultant shall furnish the City with original Certificates of Insurance including all required amendatory endorsements(or copies of the applicable policy language effecting coverage requiredby this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing allpolicy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant's obligation to provide them. The City reserves the right to require complete,certified copies of all required insurance policies,including endorsements required by these specifications, at any time. Subcontractors Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that City is an additional insured on insurance required from subcontractors. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of therisk, prior experience, insurer, coverage, or other special circumstances. 7. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant,its subcontractors,agents,employees,or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages,just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify,hold harmless,and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City,regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages,just compensation,restitution,judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence,recklessness, or willful misconduct of the Consultant. 8. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend and indemnify the City,its officers,agents,representatives,and employees against any and all liability, including costs, for infringement of any United States' letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 9. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three(3)years,or for any longer period required by law,from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 10. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that(a)has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 12. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed,religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law,in the recruitment,selection,teaching,training,utilization,promotion,termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements,oral or written, between the parties, In the event of a conflict between the terms of this Agreement and any attachments hereto,the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to,the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements,promises or agreements,orally or otherwise, have been made by any party,or anyone acting on behalf of any party, which is not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign,transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Consultants retained by City. 15. TERNIINATION This Agreement may be terminated by the City upon thirty(30)days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment,the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law,and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy.No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. JURISDICTION VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation,performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,permits, approvals,waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. NOTICE Any notice,tender, demand,delivery,or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail,postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section,to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza(M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714-647-6956 With courtesy copies to: Executive Director,Public Works Agency City of Santa Ana 20 Civic Center Plaza(M-20) P.O.Box 1988 Santa Ana, California 92702 To Consultant: Silsby Strategic Advisors, Inc. Attn: Shane L. Silsby, CEO and Founder 1515 Dorothy Lane Newport Beach, CA 92660 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified,with postage prepaid, and addressed as set forth above. If sent by fax,communication shall be effective or deemed to have been given twenty-four(24)hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact,held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF,the parties hereto have executed this Agreement the date and year first above written. ATTEST: :� CITY F ANTA A A Jennifer . Ha lvaro Nunez � Cit r City Manager C APPROVED AS TO FORM: SONIA R. CARVALHO CONSULTANT: City Attorney By: Kyle Wiesen Shane L. Silsby Assistant City Attorney CEO and Founder RECOMMENDED FOR APPROVAL: W--z �I, Saba, P.E. Executive Director Public Works Agency EXHIBIT A itegic September 13, 2023 Mr. Rudy Rosas, PE Deputy Public Works Director/City Engineer City of Santa Ana—Public Works 20 Civic Center Plaza Santa Ana, CA 92701 Submitted via email: rrosas@santa-ana.org Subject: Strategic Support Services Proposal for Multiple Initiatives Dear Mr. Rosas: Silsby Strategic Advisors, Inc. is submitting this proposal to provide strategic support services to assist the City of Santa Ana(City)with elements related to the Bipartisan Infrastructure Law federal funding analyses and the Civic Center Modernization Project. A description of the background and anticipated scope of work are summarized in Exhibit"A",the associated proposed compensation is outlined in Exhibit"B", and supporting qualifications and reference projects have been provided in Exhibit"C". I appreciate this opportunity to provide services to the City in support of these important strategic initiatives. If you would like to discuss this proposal or need any additional information for your review, please do not hesitate to contact me at 517-896-9460 or at shane@silsby-sa.com. Respectfully submitted, Silsby Strategic Advisors, Inc. '#' I- VJ Shane L.Silsby CEO and Founder EXHIBIT"A" Strategic Support Services for Multiple Initiatives BACKGROUND The City of Santa Ana (City) is interested in utilizing services to supplement internal resources at a time when the City is tasked with coordinating and facilitating major capital project and operational activities at the same time,while also keeping an eye on future opportunities.The federal and state governments have approved funding for a number of new or enhanced programs and the City desires to better understand funding projections and implementation strategies to maximize the potential for targeting and accessing these funds. Additionally, the City has strategic initiatives that require specialized, time- intensive efforts in concert with coordination between various other external agencies. The following background provides greater detail on the needs and goals of external services, including proposed categories of support. Growing Need for External Advisory,Services The reasons for increased use of third-party owner's representatives (or owner's advisors) are generally driven by a combination of the growing technical complexities and economic risks associated with modern construction projects,the evolution of new and more complex project delivery methods, new and unique funding opportunities, and increased specialization of design professionals who have historically served the role of owner's representative.Additionally,the pandemic has put significant strains on existing public agency staff who are dealing with heavy workloads due to a booming housing market,the inability to fill numerous positions due to a talent war, and the unusually high number of employees leaving the workforce. Thus, both private owners and public-sector awarding authorities are retaining third-party advisors to supplement their internal management and administrative capabilities and address gaps in services rendered by design professionals, land developers,and construction contractors. Broad Range of Skills and Services Given that public agency internal teams have a host of work issues and competing priorities within their areas of responsibility,engaging the services of an owner's representative off-loads significant pressures — especially for highly visible, politically charged projects, and / or fiscally constrained initiatives. The representative filling this role needs to be well versed in key fundamentals of architectural design, engineering, construction and construction field management,economic evaluations, project scheduling, budget development, value engineering, and dispute resolution. Acknowledging the heightened level of community interest and engagement,excellent communication and facilitation skills are also paramount. PROPOSED SCOPE OF WORK Silsby Strategic Advisors, Inc. (or "Silsby Strategic Advisors") will provide "External Support Services" to assist the City with targeting/acquisition strategies for federal funding(as applicable),to produce federal funding projections, and owner advisor services on strategic initiatives - such as the Civic Center Modernization Study - that require specialized, time-intensive efforts in concert with potential coordination between various other agencies. The Scope of Work associated with assisting the City in high-level strategy,summary reports,and follow up strategies for this initiative includes: Page 2of10 Meetings, Research,and Initial Coordination The External Support Services will include meetings with the City to clarify alignment on the primary direction of focus to best position the City for success. These efforts will also include productively identifying and resolving known liabilities and facilitating enhanced coordination with key stakeholders. Stakeholder meetings with the targeted agencies or departments are presumed to be at the level of key decision-maker and / or applicable technical staff to complete and verify research for the proposed funding categories. The External Support Services will also include regular communication with the City to course correct throughout the initiative, as necessary, based upon new direction from the City and/or requested adjustments by key stakeholders. Deliverables for this portion of the scope of work will generally include information/materials for utilization in presentations for the City to use with key stakeholders or follow up actions from meetings with team members and stakeholders. Enhanced External Coordination, Reporting, and Communication As needed, Silsby Strategic Advisors will contact any other supporting consultants) hired by the City to establish professional working terms, as well as providing flow-through information or reports as requested bythe City,As communication is essential on these strategic initiatives,Silsby Strategic Advisors will assist the City in coordinating key stakeholder updates and presentations, as requested, along with the development of basic supporting materials. Primary Initiatives/Associated Tasks Silsby Strategic Advisors proposes to have a primary focus on the following strategic City initiatives: TASK 1—FEDERAL FUNDING ANALYSES a. Development of formulaic federal funding projections for the 5-year Bipartisan Infrastructure Law, including the creation of a resulting report with elements specific to the City and its operations. b. Development of a targeted multi-year strategy (or matrix) to best align City resources with future federally eligible projects or initiatives and recommend timing / submittal of applicable grant packages for discretionary Bipartisan Infrastructure Law federal funding. c. Advocacy--as requested—with regional and state entities to maximize the City's fair share of federal formulaic funding sub-allocations from the Bipartisan Infrastructure Law. d. Coordination with staff supporting the City's key operations and maintenance programs to provide initial recommendations on strategies for the efficient implementation of formulaic federal funding. TASK 2—OWNER ADVISOR SERVICES FOR CIVIC CENTER MODERNIZATION a. Meetings and Coordination. Meet with the City to plan and implement a strategy regarding the initiative to redevelop the Santa Ana Civic Center,with a goat of broad internal consensus. Make best efforts to fully understand the City's goals, parameters, and pathways to success to productively advocate and support recommendations to internal / external stakeholders. The external meetings with the targeted agencies are presumed to be at the level of elected official, key decision-maker,and /or applicable technical staff to complete and verify research and proposed solutions. b. Site Analyses and Summary rindings / Recommendations. Meet with the City to finalize initial strategies and course correct throughout the initiative based upon new direction and/or requested adjustments by key stakeholders. Because of the importance of the intended large-scale redevelopment and its potential impact on existing proximate City / County / State facilities and corresponding operations, several analyses are recommended to inform the process through proactive findings. Site analyses include the overall suitability and context compatibility with various Page 3of10 development concepts to formalize and meet the City's goals, with additional actions and factors to consider such as: ■ Research existing background information (prior studies) and area parcel ownership/ limitations ■ OC Streetcar station layout, pedestrian access, and potential development integration ■ Establishing"connections" between stations and significant points of interest/business ■ Impacts to local businesses, residents,tourists, and commuters ■ Identification of potential impacts to buildings planned to be excluded from modernization plans ■ Review of existing area infrastructure and proposed known other development plans ■ Intra-agency coordination on elements (i.e.,the County,the State Courts, and OCTA) ■ Supporting the City in the review of third-party information received via future redevelopment solicitations (including panel participation as requested) ■ Presentation of political considerations/prior agency commitments and context sensitive design Graphic 1:OC Civic Center Map it s" 401 E 801 s --- CIVICCEMERORIVf� CIVIC ClNItR DUVC CIVIC DLNRR pR1V! O 6 4O0 ® L I �-ANp CDUNfY 10MINISI3AIION __ ..UC...ART NGFIN CAN surnlo3 court L: t f�� -s-�- �— S SAMA AMA G� 4 CfIMfAl1uf110E CFMER C GAIpFM20 D =ll1 CNT Mt 1 • 601 nA CGUMIT Y'OIMG 21e1 62 SANIA AMA WN EOM p �. i M0.1 31N 3SREEf ) L 4M _ 1AMAAMA IIVD. 23 C� ....MD u lAn 515 40.5 _ 3 UAMI<IAX. OC 1. CASE Al AGt"Cl no I� •� F`DxF u� '`J � / ND G m MIT sM foist 40 _ C0'V1Of `R:, c 42 ' 36 IED[ul g 411 � „ ROMYD uAG+w E[DeulSu,aNa 1071 i SJO <rw Su1tDIXG Z g N� SANIAAN KIM. g ANSEIIESI ■ QII fT11EEi uD sTAFE1 3RD smin ]SD sTuff iSO 11110 Graphic 2:OC Streetcar Map Lazwd -:-A_`.Yiz{Sg� r]S�EPIFsa.ID -:;�✓ .`-�Y-'�SS'� tPR M03 C�SYBI]1t9. E1i1Up3 tSFh CAIbt-7 ,{D.AEpfDMnE - _. -. _ _c�t Mao now -- "��E •a;7�7�DtA •E149 Spp 3f1/M Page 4 of 10 EXHIBIT B EXHIBIT"B" Strategic Support Services for Multiple Initiatives PROPOSED COMPENSATION (FEE) Silsby Strategic Advisors, Inc. is pleased to provide the following proposed compensation breakdown. However, since the specific scope of all work is subject to change based upon the positioning of other organizations or staff availability,services provided under this contract are proposed to be a combination of lump sum and time and materials-based compensation structures. For maximum flexibility, a contract totaling a not-to-exceed value of$50,000 is proposed be executed to create a draw down pool for the time and materials efforts associated with the Scope of Work in Exhibit "A"beyond the initial formulaic projection analyses.The proposed services will be performed or overseen (if subconsultants) by Shane Silsby of Silsby Strategic Advisors, and he will be the primary point of contact with the City. The breakdown for the compensation to support this proposal is: TASK 1—FEDERAL FUNDING ANALYSES Formulaic Projection Analyses/Summary Report[Lump Sum] _ $ 4,000 Grant Matrix/Strategic Action Plans/Report[Est.Time: 50 hours at$300/hour] _ $15,000 TASK 2—OWNER ADVISOR SERVICES FOR CIVIC CENTER MODERNIZATION Meetings, coordination, analyses,and findings [Est.Time:85 hours at$300/hour] _ $25,500 REIMB URSABL ES Other direct reimbursable expenses/materials/subconsultants(as approved) = 5,500 Total Proposed Compensation/Fee $50,000 Page 5 of 10 DATE(MMIDDIYYYY) CERTIFICATE OF LIABILITY INSURANCE 02/26/2025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Bannister & Associates Insurance Agency PHONE Kerr Wakel FAX CA License #0L78680 (714) 536-6086 qIC No:(714) 536-4054 305 17th street E-MAIL Huntington Beach CA 92648-4209 ADDRESS: kerry@bai-ins.com INSURERS AFFORDING COVERAGE NAIC# INSURERA:Hartford Underwriters Ins Co 30104 INSURED INSURER B:underwriters at Lloyds Silsby Strategic Advisors, Inc. INSURER C: 1515 Dorothy Lane INSURERD: Newport Beach CA 92660 INSURERE: (517) B96-9460 INSURER F COVERAGES JS CERTIFICATE NUMBER:Cert ID 14600 (22) REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. I NSR TYPE OF INSURANCE INSD WVQ POLICY NUMBER LTR MMIDDffYYYY MMIDDfYYYY LIMITS A X COMMERCIAL GENERAL LIABILITY EACHOCCURRENCE $ 2,000,000 CLAIMS-MADE OCCUR Y Y 72SBMBJIM4S 02/14/202502/14/2026 PREMSES(Ea occurrrence $ 1,000,000 MED EXP(Any one person) $ 10,000 PERSONAL&ADV INJURY $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERALAGGREGATE $ 4,000,000 X POLICY PRO JECT LOC PRODUCTS-COMPIOPAGG $ 4,000,000 OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident $ 2,000,000 A ANYAUTO 72SBMBJIM4S 02/14/2025 02/14/2026 BODILY INJURY(Per person) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY(Per accident) $ HIRED NON-OWNED PROPERTY DAMAGE X AUTOS ONLY X AUTOS ONLY Per accident) ccident $ $ UMBRELLA LIAR OCCUR EACH OCCURRENCE $ EXCESS LIAB Id CLAIMS-MADE AGGREGATE $ DED I I RETENTION$ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY YIN STATUTE ER ANYPROPRIETORIPARTNERIEXECUTIVE ❑ E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N I A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ B Professional Liability PSN0240166423 12/30/2024 12/30/2025Limit: $ 2,000,000 Retention (each S 2,500 claim) : DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) City of Santa Ana, its officers, officials, employees, and volunteers are named as additional insureds with respects general liability policy limits. Primary and non-contributory wording applies with respects general liability policy limits. Waiver of subrogation applies with respects general liability policy limits. oy Tuan llysignee APPROVED Tu Tran nYut Nguyen Nguyen�aQ02o0�e By Tu Tran Nguyen at 3:24 pm, Mar 10, 2025 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Santa Ana ACCORDANCE WITH THE POLICY PROVISIONS. Attention: Public Works Agency 20 Civic Center Plaza, M-43 AUTHORIZED REPRESENTATIVE Santa Ana CA 92702 �W ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD Page 1 of 1