HomeMy WebLinkAboutORANGEWOOD CHILDREN'S FOUNDATION (2) - 2010 City of Santa Ana
Clerk of the Council
AGREEMENT TERMINATION FORM
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DATE: JUL 2
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Contract No.
A-2010-123
AGREEMENT UNDER THE WORKFORCE INVESTMENT ACT
, it"i
THIS AGREEMENT, made and entered into this I" of July. 2010 by and between the
City of Santa Ana, a charter city and municipal corporation duly organized and existing under the
Constitution and laws of the State of California ("CITY") and Orangewood Children's Foundation
("CONTRACTOR").
W-I-T-N-E-S-S-E-T-H
Recitals:
A. CITY has been designated a Local Workforce Investment Area (LWIA) under
the Workforce Investment Act of 1998, Public Law 105-220 ("the Act").
B. The State of California has created the LWIA to administer the Act programs
operated by the State of California pursuant to the Act.
C. As a LWIA, CITY is entitled to receive federal funds to establish programs to
prepare economically disadvantaged youths for entry into the labor market and to provide basic skills
development to those individuals who are economically disadvantaged or otherwise face serious
barriers to succeeding in life. One goal of California's Workforce Investment System is to provide
youth with the opportunities to achieve career goals that will allow them to successfully compete in the
labor market and prepare them for higher education.
D. CONTRACTOR is experienced in operating education, occupational
development and employment programs for economically disadvantaged youths for entry into the labor
market ("said program").
E. CONTRACTOR is willing to operate said program pursuant to the Act and
California law.
WHEREFORE, for and in consideration of the respective and mutual covenants and
promises hereinafter contained and made, and subject to all the terms and conditions hereof, the parties
hereto do hereby agree as follows:
Page 1 of 15
I.
CONTRACTOR'S OBLIGATIONS
A. CONTRACTOR agrees to provide the following services pursuant to said
program, as more specifically set forth in CONTRACTOR'S program narrative contained in "Exhibit
A" and in the Statement of Work (Exhibit B), attached hereto and by this reference incorporated
herein:
CONTRACTOR'S failure to provide said services may be grounds for CITY to readjust
the level of payment to CONTRACTOR otherwise provided for hereinafter.
B. CONTRACTOR agrees to provide benefits to individuals who participate in the
activities and services funded by this Agreement ("participants") in accordance with the standards and
requirements set forth in Workforce Investment Act of 1998, Public Law 105-220.
C. CONTRACTOR agrees to perform the services set forth herein in a professional,
timely and diligent manner.
D. CONTRACTOR shall provide wages and benefits to individuals who participate
in the activities and services funded by this Agreement ("participants") in accordance with the
standards and requirements of the Act, including Section 181 of the Act.
E. CONTRACTOR shall adhere to the Labor Standards described in the Act
including Section 181 of the Act.
F. CONTRACTOR agrees to comply with the "Complaint Handling Procedures under
the WIA", attached hereto as "Exhibit C" and incorporated herein as though fully set forth in 20 CFR
§667.200, Subpart F. CONTRACTOR shall advise participants of their rights to file complaints under
the Act and the procedures for resolution of any complaints. CITY's procedures for handling
complaints alleging a violation of the Act, regulations, grants, or other agreements under the Act shall
be followed and any decision of CITY, the State or the federal government relating to the complaint
shall be binding and followed by CONTRACTOR. CONTRACTORS who are employers shall operate
a grievance system that incorporates CITY's procedures for resolution of complaints relating to the
terms and conditions of employment; these procedures shall be approved in writing by CITY.
G. As a condition of this award of financial assistance under the Act to
CONTRACTOR from CITY, CONTRACTOR assures, with respect to operation of all programs or
activities funded with funds provided pursuant to the Act, and all agreements or arrangements to carry
out such programs or activities, that it will comply fully with the nondiscrimination and equal
opportunity provisions of the Act (Section 188) and compliance with Equal Employment Opportunity
provisions in Executive Order (E.O.) 11246, as amended by E.O. 11375 and supplemented by the
requirements of 41 CFR Part 60; the Nontraditional Employment for Women Act of 1991; Title VI of
the Civil Rights Act of 1964, as amended; section 504 of the Rehabilitation Act of 1973, as amended;
the Age Discrimination Act of 1975, as amended; the Americans with Disabilities Act of 1990; and
with all applicable requirements imposed by or pursuant to regulations implementing those laws,
including, but not limited to, 29 CFR Part 33 and 37. The United States, the State of California and
CITY have the right to seek judicial enforcement of this assurance.
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H. CONTRACTOR agrees that no participant(s) shall commence training prior to the
approval of funding pursuant to Section 123 of the Act.
I. CONTRACTOR agrees to maintain such records and submit such reports, data and
information, on the form and containing such information, at such times as CITY may request or
require regarding the performance of CONTRACTOR'S services or activities, costs or other data,
including but not limited to, participants' attendance, payroll records and job duty statements.
CONTRACTOR agrees to forward to the Santa Ana Work Center Administrative
Office, 1000 East Santa Ana Blvd., Suite 200, Santa Ana, California 92701 a completed Workforce
Investment Act Application form (WIA EWIR) and supporting documents within 45 days of
application date; a complete Workforce Investment Act Enrollment/Registration form (WIA EWIE)
within 30 days of determination (reviewer) date; any subsequent updates to EWIE within 10 days of the
begin date of activity or end date of an activity; Workforce Investment Act Youth Test Scores form
(WIA EYTS) within 30 days of application date; Workforce Investment Act Exit form (WIA EWIT)
within 15 days of completion/termination of active enrollment of trainee; and the Workforce
Investment Act Follow-Up Contact Information form (WIA EWIF) within 21 days following 30, 60,
90,180, 270, and 360 days of exit.
CITY, the State of California and the United States government and/or their
representatives shall have access for purposes of monitoring, auditing and examining of
CONTRACTOR'S activities, performance, books, documents, papers, and records of CONTRACTOR
subcontractors, bookkeepers and accountants, and employees and participants related to this
Agreement. Such agencies or representatives shall also schedule on-site monitoring in their discretion.
Monitoring activities may also include, but are not limited to, questioning employees and participants
and entering any premises or onto any site in which any of the services or activities funded hereunder
are conducted or in which any of the records of CONTRACTOR are kept. Nothing herein shall be
construed to require access to any privileged or confidential information as set forth in federal or state
law.
In the event CONTRACTOR does not make the above-referenced documents available
within the City of Santa Ana, California, CONTRACTOR agrees to pay all necessary and reasonable
expenses incurred by CITY in conducting any audit at the location where said records and books of
account are maintained.
All accounting records and evidence pertaining to all costs of CONTRACTOR and all
documents related to this Agreement shall be kept available at the location where CONTRACTOR
conducted the program, as well as in the County of Orange, for the duration of this Agreement and
thereafter for three (3) years after completion of an audit. Records which relate to (a) complaints,
claims, administrative proceedings or litigation arising out of the performance of this Agreement, or (b)
costs and expenses of this Agreement to which CITY, the State of California or the United States
Government take exception, shall be retained beyond the three (3) years until resolution of disposition
of such appeals, litigation, claims, or exceptions.
J. Without prejudice to any other section of this Agreement, CONTRACTOR
shall, where applicable, maintain the confidential nature of information provided to it concerning
participants in accordance with the requirements of federal and state law. Notwithstanding the
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foregoing, CONTRACTOR agrees to submit to CITY, the State of California and/or the United States
Government or their representatives, all records requested for administrative purposes, including
audits, examinations, monitoring and verification of records submitted by CONTRACTOR, costs
incurred and services rendered hereunder.
K. CONTRACTOR agrees to complete in triplicate, a monthly InvoiceNoucher on
CITY's InvoiceNoucher form, showing in detail the amount of money already expended by
CONTRACTOR hereunder, as this is a cash reimbursement contract. Accounting records must be
supported by such source documentation such as cancelled checks, paid bills, payrolls, time and
attendance records, contract and subgrant award documents [29 CFR-Subpart C, Section 97.20 (b)(6)].
CONTRACTOR agrees to submit the above-stated documents to the WIB Administrative Office, 1000
East Santa Ana Blvd., Suite 200, Santa Ana, California, 92701, by the tenth (10th) day of the month
following the month in which CONTRACTOR'S services are performed. Should CONTRACTOR fail
to deliver said documents to CITY, CITY shall have the option to cancel this Agreement by giving
CONTRACTOR ten (10) days written notice thereof. CONTRACTOR shall either return to the CITY
excess revenues over costs or use such excess revenues as program income by utilizing such program
income for additional training activities authorized under the Act.
L. CONTRACTOR agrees to expend all funds in accordance with all applicable
federal, state and local laws and regulations. CONTRACTOR also agrees to provide at
CONTRACTOR'S own expense supplies and other costs of said PROGRAM.
M. CONTRACTOR shall arrange independently for an audit that includes WIA
funds received from CITY, in accordance with the Act, 20 CFR Section 667.200 and OMB Circular A-
133. CONTRACTOR shall submit one original of each required audit report to CITY within (30) days
after the date received by CONTRACTOR. Should CONTRACTOR fail to comply with these
requirements, CITY may at its option withhold payment of funds, or disallow funds or suspend
additional grant funds.
N. CONTRACTOR shall not expend funds pursuant to this Agreement to provide
services to any participant where costs of training are paid for by any other person or entity.
0. CONTRACTOR shall comply with the provisions of Circular A-102 of the U.S.
Office of Management and Budget (OMB) and the related "Common Rule" entitled "Uniform
Administrative Requirements for Grants and Cooperative Agreements to State and Local Government",
Subpart C, paragraphs 37 and 42, Circular A-128, and all other applicable federal statutes and
executive orders and their implementing regulations, including regulations at 29 CFR Part 97.
P. CONTRACTOR shall comply with the requirements of federal regulations
found at 29 CFR 93 which provide that no appropriated funds may be expended by the recipient of a
federal contract, grant, loan or cooperative agreement to pay any person for influencing or attempting
to influence an officer or employee of any agency, member of Congress or an officer or employee of a
member of Congress in connection with awarding of any federal contract, the making of any federal
grant or loan, entering into any cooperative agreement and the extension. renewal, amendment or
modification of any federal contract, grant, loan or cooperative agreement. CONTRACTOR shall sign
a certification to that effect in a form as set forth in "Exhibit D," attached hereto and by this reference
incorporated herein. CONTRACTOR shall submit said signed certification to CITY prior to
performing any of its obligations under this Agreement and prior to any obligation arising on the part
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of CITY to pay any sums to CONTRACTOR under the terms and conditions of this Agreement.
Q. CONTRACTOR agrees to provide a drug-free work place and to execute a
certification as set forth in "Exhibit E" attached hereto and incorporated herein by this reference.
R. CONTRACTOR, in accordance with the Child Support Compliance Act,
recognizes and acknowledges the importance of child and family support obligations and shall fully
comply with all state and federal laws relating to child and family support enforcement, including, but
not limited to: disclosure of information and compliance with earnings assignment orders, as provided
in Chapter 8 (commencing with Section 5200) of Part 5 of Division 9 of the state Family Code; and, to
the best of its knowledge is fully complying with the earnings assignment orders of all employees and
is providing the names of all new employees to the New Employee Registry maintained by the
California Employment Development Department (EDD).
S. CONTRACTOR agrees to comply with all applicable provisions of the ACT and
the federal regulations, including but not limited to the regulations found at 20 CFR part 629.
T. CONTRACTOR agrees to provide priority of services for veterans and eligible
spouses pursuant to 20 CFR part 1010 and the regulations implementing priority of service for veterans
and eligible spouses in Department of Labor job training programs under the Jobs for Veterans Act
published at 73 Fed.Reg. 78132 on December 19, 2008.
II.
CITY'S OBLIGATIONS
A. CITY agrees to pay to CONTRACTOR when, if and to the extent federal funds
are received under the provisions of the Act a sum not to exceed $130,814 for CONTRACTOR'S
performance in accordance with the payment schedule attached hereto as "Exhibit F" during the period
of this Agreement. Said sum shall be paid after CITY receives invoices submitted by CONTRACTOR
as provided hereinabove.
B. CITY agrees to provide for on-site monitoring reviews of said
program operation at least twice annually. In addition, monthly desk-top reviews of pertinent
information will be conducted.
C. CITY has the right to de-obligate the funds hereunder and take such funding
back from CONTRACTOR due to any of the following reasons: (a) lack of performance by
CONTRACTOR; (b) lack of fiscal accountability of CONTRACTOR; or (c) decrease in available
funding.
III.
TIME PERIOD OF AGREEMENT
This Agreement shall commence on July 1, 2010 and all duties arising under this
Agreement shall have been performed by June 30, 2011. The term of this Agreement may be extended
by a writing executed by the Deputy City Manager for Development Services and the City Attorney.
IV.
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INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor shall it be
construed to create an employer-employee relationship, a joint venture relationship, or to allow the City
to exercise discretion or control over the professional manner in which Consultant performs the
services which are the subject matter of this Agreement; however, the services to be provided by
Consultant shall be provided in a manner consistent with all applicable standards and regulations
governing such services. Consultant shall pay all salaries and wages, employer's social security taxes,
unemployment insurance and similar taxes relating to employees and shall be responsible for all
applicable withholding taxes.
V.
WORKER'S COMPENSATION AND EMPLOYER'S RIGHTS
A. CONTRACTOR shall use appropriate funds received from CITY to provide
workers' compensation to all those hired by CONTRACTOR under this Agreement.
B. CONTRACTOR shall have the right to hire, dismiss, or promote its employees
or contract personnel hired under this Agreement so long as its hiring or dismissal policy or standard
does not violate Title VII of the Civil Rights Act of 1964, Fair Labor Standards Act of 1938, or any
other applicable law, and CONTRACTOR maintains itself as an Equal Opportunity employer.
VI.
APPLICABLE GUIDELINES
A. The parties hereto agree that CONTRACTOR shall comply with all applicable
federal and state laws and regulations, including, but not limited to the Performance Standards
(Exhibit B) and general program requirements described in Sections 106 and 141 of the Act (29 USC
Sections 1516 and 1551) and applicable regulations, and the U.S. Department of Labor guidelines and
regulations, including amendments or revisions made during the terms of this Agreement. Said
applicable laws are hereby incorporated by reference and made as part of this Agreement as though
fully set forth herein.
B. CONTRACTOR also assures and certifies that:
1. CONTRACTOR acknowledges and confirms that the U.S. Department
of Labor has established three (3) common measures for youth: (a) Placement in employment or
education; (b) Attainment of degree or certificate; and, (c) Literacy or numeracy gains. With regard to
the Summer Youth Program, the only measure is "Work Readiness". Pending WIA reauthorization
and or U.S. Department of Labor and EDD updates, CONTRACTOR agrees to implement and shall
meet any additional performance measures that may be subsequently required by the Workforce
Investment Act or by any other Federal, State, and local law.
2. CONTRACTOR shall comply with Title VII of the Civil Rights Act of
1964 (P.L. 83-354) and in accordance with Title VII of the Act, no person shall, on the grounds of race,
color, religion, sex, age, handicap or national origin be excluded from participation in, be denied the
benefits of, or be otherwise subjected to discrimination under this Agreement.
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3. CONTRACTOR shall comply with any and all federal laws limiting the
political activity of employees hired under this Agreement.
4. CONTRACTOR shall comply with the requirements that no program
under the Act shall involve political activities.
5. RECORD INSPECTION. CONTRACTOR shall provide the U.S.
Department of Labor and the Controller General, by and through any authorized representative, as well
as the WIB Administrative Office, access to and the right to examine all records, books, papers or
documents relating to the accounting and use of funds under this Agreement for a three-year period
from and after the effective date of this Agreement.
6. No person with responsibilities in the operation of any program under the
Act shall discriminate with respect to any program participant or any application for participation in
such program because of race, creed, color, national origin, sex, political affiliation or beliefs.
7. CONTRACTOR shall maintain appropriate standards for health and
safety in work and training situations.
8. CONTRACTOR shall comply with general provisions, assurances, and
certifications attached hereto as "Exhibit G" and incorporated herein.
9. EQUAL OPPORTUNITY. Any literature distributed by
CONTRACTOR for the purpose of apprising businesses, participants, or the general public of its
programs under this Agreement shall state that its programs are supported by the City of Santa Ana and
the Santa Ana Workforce Investment Board, and shall state that the program is an "equal opportunity
employer/program" and that "auxiliary aids and services are available upon request to individuals with
disabilities."
10. Based on the population eligible to be served, or likely to be
directly affected by the WIA program or activity, the services or information may need to be provided
in a language other than English in order to allow such population to be effectively informed about or
able to participate in the program or activity. Pursuant to 29 CFR 37.35, the Contractor must take
reasonable steps to provide services and information in appropriate languages after considering the
scope of the program or activity, and the size and concentration of the population that needs services or
information in a language other than English.
11. CONTRACTOR certifies that all property, finished or unfinished
documents, data, studies and reports prepared or purchased under this Agreement, will be disposed of
in accordance with the direction of the CITY. In addition, any tools and/or equipment furnished to the
CONTRACTOR by the CITY and/or purchased by the CONTRACTOR with funds pursuant to this
Agreement, will be limited to use within the activities outlined in this agreement and will remain the
property of the United States Government and/or CITY. Upon termination of this Agreement,
CONTRACTOR will immediately return such tools and/or equipment to the CITY or dispose of them
in accordance with the direction of the CITY.
12. CONTRACTOR certifies that this Agreement does not provide for the
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advancement or aid to any religious sect, church or creed, or sectarian purpose nor does it help to
support or sustain any school, college, university, hospital or other institution controlled by any
religious creed, church, or sectarian denomination, as specified by Article XV I, Section 5, of the
Constitution of the State of California, regarding separation of church and state.
13. PATENT, COPYRIGHTS AND RIGHTS IN DATA. The
CONTRACTOR will disclose to the CITY any invention, written product, computer program
developed or data assembled as a result of performance of work under this Agreement within seventy
four (74) days of invention, development or assembly. The CITY, State of California, and U.S.
Department of Labor will have the right to patent any invention and copyright any written product or
computer program or data generated by CONTRACTOR. Upon written request, CONTRACTOR will
transfer all pertinent information, specifications and right, title and interest to the designated agency.
14. INVENTIONS, PATENTS AND COPYRIGHTS.
A. Reporting Procedure. If any project produces patentable items, patent rights,
processes, or inventions in the course of work under a U.S. Department of Labor (DOL) grant or
agreement, the CONTRACTOR shall report the fact promptly and fully to the CITY. The CITY shall
report the fact to the Grant Officer, at the DOL. Unless there is a prior agreement between the CITY
and the DOL and its representative on these matters, the DOL shall determine whether to seek
protection on the invention or discovery. The DOL and its representative shall determine how the
rightsin the invention or discovery, including rights under any patent issued thereon, will be allocated
and administered in order to protect the public interest consistent with the "Governmental Patent
Policy" (President's Memorandum for Heads of Executive Departments and Agencies, August 23,
1971, and Statement of Government Patent Policy as printed in 36 FR 16889).
B. Copyright Policy.
1. Unless otherwise provided in the terms of the grant or agreement, when copyright-
able material is developed in the course of or under a DOL Grant or agreement, the author and the
CITY which developed the work is free to copyright material or to permit others to do so. The
CONTRACTOR and the Workforce Investment Board (WIB) shall have a royalty-free, nonexclusive
and irrevocable license to reproduce, publish, use and to authorize others to use all copyrighted
material.
2. The DOL reserves a royalty-free, nonexclusive, and irrevocable license to
reproduce, publish or otherwise use, and to authorize others to use, for Federal Government purposes:
(a) The copyright in any work developed under any grant, sub-grant, or contract under a grant or
subgrant; (b) Any right of copyright to which a grantee, subgrantee or a CONTRACTOR purchases
ownership with grant support; and (c) CONTRACTOR shall comply with the requirements of 29
CFR Part 97.34.
C. Rights to Data. The DOL and the CITY shall have unlimited rights to any data
first procured or delivered under this Agreement.
15. CLEAN AIR / CLEAN WATER ACT. If the grant hereunder
exceeds S 100,000, CONTRACTOR must comply with Section 306 of the Clean Air Act [(42 USC
1875(h)]; Section 508 of the Clean Water Act (33 USC 1368); Executive Order 11738 and
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Environmental Protection Agency ("EPA") regulations (40 CFR Part 15) as any may now exist or be
hereafter amended. Under these laws and regulations, the CONTRACTOR assures that:
(a) No facility to be utilized in the performance of the proposed grant has been listed
on the EPA List of Violating Facilities;
(b) It will notify CITY prior to award of the receipt of any communication from the
Director, Office of Federal Activities, U.S. EPA, indicating that a facility to be
utilized for the grant is under consideration to be listed on the EPA List of
Violating Facilities;
(c) It will notify the CITY and the EPA about any known violation of the above laws
and regulations.
C. CONTRACTOR agrees to adhere to the following STANDARDS OF CONDUCT:
1. General Assurance. Every reasonable course of action will betaken by CONTRACTOR in
order to maintain the integrity of this expenditure of public funds and to avoid favoritism. This
Agreement will be administered in an impartial manner, free from errors to gain personal, financial
political gain. CONTRACTOR, its officers and employees, in administering this Agreement, will
avoid situations which give rise to a suggestion that any decision was influenced by prejudice, bias,
special interest or desire for personal gain.
2. Employment of Former State or CITY Employees. CONTRACTOR will ensure that any of
its employees who were formerly employed by the State of California or CITY, in a position that could
have enabled such individuals to impact policy regarding or implementation of programs covered by
this Agreement, will not be assigned to any part or phase of the activities conducted pursuant to this
Agreement for a period of not less than two years following the termination of such employment.
3. Conducting Business Involving Relatives. No relative by blood, adoption or
marriage of any executive or employee of CONTRACTOR will receive favorable treatment when
considered for enrollment in programs provided by, or employment with, CONTRACTOR.
4. Conducting Business Involving Close personal Friends and Associates.
Executives and employees of CONTRACTOR will be particularly aware of the varying degrees of
influence that can be exerted by personal friends and associates and, in administering this Agreement,
will exercise due diligence to avoid situations which give rise to an assertion that favorable treatment is
being granted to friends and associates. When it is in the public interest for CONTRACTOR to
conduct business with a friend or associate of an executive or employee of CONTRACTOR, an elected
official in the area or a voting or non-voting member of the Workforce Investment Board (WIB), a
permanent record of the transaction will be retained.
5. Avoidance of Conflict of Economic Interest. No executive or employee of
CONTRACTOR elected official in the area, or voting or non-voting member of a WIB, will solicit or
accept money or any other consideration from a third person, for the performance of an act reimbursed
in whole or part by CONTRACTOR or CITY. Supplies, materials, equipment or services purchased
with Agreement funds will be used solely for purposes asserted or allowed under this Agreement. No
voting member of the WIB will cast a vote on the provision of services or vote on any matter which
would provide direct financial benefit to that member or any business or organization which the
member directly represents.
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6. Salary and Bonus Limitations. All Subrecipients of WIA program funds are required to
comply with federal requirements regarding the limitations on salary and bonus payments in
accordance with Public Law 109-149, Section 7013.
VII.
HOLD HARMLESS
A. CONTRACTOR shall indemnify and save harmless CITY, its officers, agents
and employees, from and against any and all damages to property or injuries to or death of any person
or persons, including property and employees or agents of CITY, and shall defend, indemnify and save
harmless CITY, its officers, agents and employees, from any and all claims, demands, suits, actions or
proceedings of any kind or nature, including, but not by way of limitation, workers' compensation
claims, resulting from or arising out of the negligent acts, errors or omission of CONTRACTOR, its
employees or subcontractors.
B. CONTRACTOR shall indemnify and save harmless CITY, its officers, agents
and employees, from and against any and all damages to property or injuries to or death of any person
or persons, including property and employees or agents of CITY, and shall defend, indemnify and save
harmless CITY, its officers, agents and employees, from and against any and all claims, demands, suits,
actions or proceedings therefore, resulting from or arising out of the intentional or malicious acts of
CONTRACTOR, its employees or subcontractors.
VIII.
INSURANCE
1. Commercial General Liability. CONTRACTOR agrees to obtain and keep in force
during the term of this Agreement a policy of comprehensive commercial public liability insurance
insuring the State of California, CITY, and CONTRACTOR against any liability for accident, injury or
death arising out of or in consequence of this Agreement. Such insurance shall be in an amount not
less than One Million Dollars ($1,000,000.00) for any injury to or death of any person or persons in
any single accident or occurrence. Said policy of comprehensive public liability insurance shall be
endorsed to provide to CITY and to the State of California, Employment Development Department, at
least thirty (30) days written notice prior to cancellation; name CITY, its officers, agents, employees,
and volunteers, and the State of California, its officers, employees, and volunteers as additional
insured; and state that such coverage is primary to any other coverage or self-insurance of the State of
California and CITY. Governmental entities may substitute a certificate of self-insurance.
2. Automobile Liability Coverage. CONTRACTOR shall also obtain and maintain,
during the effective period of this Agreement, broad form automobile liability coverage with a
$1,000,000 limit unless reduced by CITY, which applies to both owned/leased and non-owned
automobiles used by CONTRACTOR employees or participants in performance of this Agreement, or,
in the event that CITY will not utilize such owned/leased automobiles but intends to require
employees, participants or other agents to utilize their own automobiles in the performance of this
Agreement, CONTRACTOR shall secure and maintain on file from all such employees, participants, or
agents as self-certification of automobile insurance coverage. Governmental entities may substitute a
certificate of self-insurance.
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3. Workers' Compensation. If CONTRACTOR is an "employer", as set forth in
California Labor Code Section 3300 et seq., or utilizes participants as "emplovees," as set forth in
California Labor Code Section 3350 et seq., CONTRACTOR shall obtain and keep in force during the
term of this Agreement full Workers' Compensation insurance coverage for injuries suffered by
participants. Said insurance policy shall guarantee CITY at least thirty (30) days written notice of
cancellation or modification. CONTRACTOR shall carry medical and accident insurance for those
participants not qualifying as "employees" for Worker's Compensation Coverage, pursuant to
California Labor Code Section 3350, et seq.
4. Equipment Coverage. CONTRACTOR shall purchase a policy or policies of
insurance covering loss or damage to any and all Equipment provided to or purchased by
CONTRACTOR in accordance with this Agreement. Said insurance shall be in the amount of the full
replacement value thereof, providing protection against the classification of tire, extended coverage,
vandalism, malicious mischief, theft, and special extended perils. Governmental entities may
substitute a certificate of self-insurance.
5. Proof of Insurance. Certificates and endorsements must be submitted and approved by
CITY prior to any work under this Agreement. CONTRACTOR understands that CITY will make no
payments under this Agreement until the required certificates and endorsements have been approved by
CITY.
IX.
CORPORATESTATUS
All corporate CONTRACTORS shall be in good standing, without suspension by the
California Secretary of State, Franchise Tax Board and Internal Revenue Service. Any change in
corporate status or suspension shall be reported immediately to CITY.
X.
ASSIGNABILITY
None of the duties of, or work to be performed by, CONTRACTOR under this Agreement
shall be subcontracted or assigned to any agency, consultant, or person without the prior written
consent of CITY. CONTRACTOR must submit all subcontracts and other agreements that relate to
this Agreement to CITY. No subcontract or assignment shall terminate or alter the legal obligations of
CONTRACTOR pursuant to this Agreement.
XI.
LAWS GOVERNING THIS AGREEMENT
In its performance under this Agreement, CONTRACTOR shall fully comply with the
requirements of the following, whether or not otherwise referred to in this Agreement:
1. The Act and all applicable federal statutes, regulations, policies, procedures and directives,
including but not limited to, 20 C.F.R. Parts 652 and 660 through 671.
All applicable State statutes, regulations, policies, procedures and directives;
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3. All applicable CITY policies, procedures and directives;
4. All applicable local ordinances and requirements, including use permits and licensing;
5. Court orders applicable to its operation; and,
6. The terms and conditions of this Agreement.
If any of the foregoing is enacted, amended, or revised, CONTRACTOR will comply with
such or will notify CITY after enactment or modification that it cannot so comply. CITY may
thereupon terminate this Agreement, if necessary.
XII.
EXCLUSIVITY AND AMENDMENT OF AGREEMENT
This Agreement supersedes any and all other agreements, either oral or in writing,
between the parties hereto with respect to the employment of CONTRACTOR by CITY, and contains
all the covenants and agreements between the parties with respect to such employment. Each party to
this Agreement acknowledges that no representations, inducements, promises or agreements, orally or
otherwise, have been made by any party, or anyone acting on behalf of any party, which are not
embodied herein, and that no other agreement or amendment hereto shall be effective unless executed
in writing and signed by both CITY and CONTRACTOR.
XIII.
FRAUD
CONTRACTOR shall immediately report to CITY all instances and facts concerning
possible fraud, abuse or criminal activity relating to expenditure or receipt of funds under this
Agreement.
XIV.
CONTINGENCY OF FUNDS
CONTRACTOR acknowledges that approval of and funding for this Agreement is
contingent upon State approval, and funds received or obligated from the State of California to CITY.
If such approval of funds is not forthcoming, or is otherwise limited, CITY shall immediately notify
CONTRACTOR. Within twenty (20) days of receipt of such notice, CONTRACTOR shall modify or
cease operations as directed by CITY and negotiate necessary modification to this Agreement and/or
reimbursement of costs incurred hereunder.
XV.
TERMINATION
A. This Agreement may be terminated by either party at its sole discretion, upon thirty (30)
days written notice to the other party. Notice shall be deemed served on the date of mailing. However,
CONTRACTOR may not terminate this Agreement if undue hardship will result to any participant.
B. In the event CONTRACTOR defaults by failing to fulfill all or any of its obligations
hereunder, CITY may declare a default and termination of this Agreement by written notice to
Page 12 of 15
CONTRACTOR, which default and termination shall be effective on a date stated in the notice which is
to be not less than ten (10) days after certified mailing or personal service of such notice, unless such
default is cured before the effective date of termination stated in such notice. If terminated for cause,
CITY shall be relieved of further liability or responsibility under this Agreement, or as a result of the
termination thereof, including the payment of money, except for payment for approved expenses incurred
for services satisfactorily and timely performed prior to the mailing or service of the notice of termination,
and except for reimbursement of (1) any payments made for services not subsequently performed in a
timely and satisfactory manner, and (2) costs incurred by CITY in obtaining substitute performance.
XVI.
DISPUTES
Except as otherwise provided in this Agreement, any dispute concerning any question
arising under this Agreement shall be decided by CITY. In such a case CITY shall reduce its decision
to writing and mail or otherwise furnish a copy thereof to CONTRACTOR. The decision of the City
shall be final and conclusive unless within thirty (30) calendar days from the mailing or delivery of
such copy, CITY receives from CONTRACTOR written request to appeal said decision.
Procedures governing the appeal shall be prescribed by CITY and/or the State of
California in accordance with the Act and all corresponding regulations and OMB circulars. Pending
final disposition of the appeal., CONTRACTOR shall act in accordance with CITY's decision unless
the dispute involves a change order.
XVII.
BREACH - SANCTIONS
If, through any cause, CONTRACTOR violates any of the terms and conditions of this
Agreement, and/or prior agreements whereby grant funds were received by CONTRACTOR pursuant
to this Agreement, or if CONTRACTOR reports inaccurately or if any Audit Report makes
disallowances, CONTRACTOR shall promptly remedy its acts or omissions and/or repay CITY all
amounts due CITY as a result of CONTRACTOR's violation. For any such failures or violations,
CITY shall also have the right at its sole discretion to either: (1) discontinue program support until
such time as CONTRACTOR fulfills its obligations or remedies all violations of this agreement or
prior agreements; and/or (2) collect outstanding amounts as determined by CITY due CITY by
offsetting or debiting from current claims or invoices, if after thirty (30) days' written notice
CONTRACTOR has failed to repay same or a repayment schedule has not been made; and/or (3)
terminate this Agreement by giving written notice to CONTRACTOR of such termination in
accordance the notice provision in Paragraph XVIII herein below.
XVIII.
NOTICES
All notices, reports and correspondence between the parties hereto respecting this
Agreement shall be in writing and deposited in the United States Mail, postage prepaid, addressed as
follows:
CITY: City of Santa Ana
Manager, WIB Administrative Office
Page 13 of 15
P.O. Box 1988 (M-73)
Santa Ana, CA 92702
and,
CLERK: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Telefacsimile (714) 647-6956
CONTRACTOR: Orangewood Children's Foundation
1575 E. 17'h St.
Santa Ana, CA 92705
(714) 619-0208
XIX.
MERGER
This Agreement, together with the attachments hereto, expresses the total understanding
of the parties. There are no oral understandings of the parties or terms and conditions other than as
stated herein.
XX.
VALIDITY
The invalidity in whole or in part of any provision of this Agreement shall not void or
affect the validity of any other provision of this Agreement.
XXI.
MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature hereinbelow has the power,
authority and right to bind their respective parties to each of the terms of this Agreement, and shall
indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to CITY
in the event that such authority or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in
the body of this Agreement.
Page 14 of 15
CITY OF SANTA ANA, a municipal
corporation of the State of California
ATTEST: "CITY"
721 ' " ??'
t • i Gf By: ?g
Maria D. Huizar David N. Ream
Clerk of the Council City Manager
APPROVED AS TO FORM: "CONTRACTOR"
Joseph W. Fletcher
City Attorney 2i6L
BY:a ?
BY: Lisa E. Storck Cal Winslow
Assistant City Attorney Chief Executive Officer
Tax ID #: 95-3616628
Page 15 of 15
May 21, 2010
Ms. Sylvia Vazquez
Santa Ana Workforce Investment Board
1000 E. Santa Ana Blvd., #200
Santa Ana, CA 92701
Dear Ms. Vazquez,
We are pleased to know that we have the confidence of the Santa Ana WIB Youth Council to continue
the Foster Youth Liaison Project for another year. In your letter, you mentioned the possibility of
additional funding for organizations with additional capacity to serve WIA eligible youth. In response,
The Orangewood Children's Foundation is submitting a revised Proposal Narrative and Budget for the
Foster Youth Liaison Project for Program Year 2010/2011. The adjustments in our Narrative and Budget
are outlined below:
• Our Service Population would increase from 18 to 24 foster/emancipated youth (20 Older/Out-
of-School & 4 Older/In-School)
• Our staff (Peer Mentors) would increase from 3 to 4 FYLP.45 FTE positions, which would
increase their salaries from $39,312 to $52,416 (WIA)
• Our FYLP Supervisor FTE would increase from .25 FTE ($11,850) to .50 FTE ($24,300 + 23% for
Benefits) (WIA)
• Our Senior Accountant FTE would increase from .05 FTE ($2,500) to .10 FTE ($5,300 + $23% for
Benefits) (WIA)
• Participant incentives would increase from $7,200 to $9,600 (WIA)
• Supportive Services would increase from $13,800 to $18,390 (WIA)
• We lowered some WIA costs under Operating Expenses and increased some OCF Match/In-Kind
costs to offset increased WIA costs for staffing
The total request of WIA funds will increase from $101,287 to $130,814. For a 29% increase in WIA
costs, we will increase program deliverables by 33%.
Two copies of the Proposal Narrative and Budget with Budget Narrative are enclosed. One copy of each
document includes highlights in yellow to denote our adjustments, and one copy of each document
includes the adjustments without highlights. Please feel free to contact me anytime should you have
questions. My phone number is (714) 619-0208 or you may contact me via email at
btheemline@orangewoodfoundation.ore. Thank you for your consideration.
Sincerely,
Bob Theemling
Chief Program Officer
OW,,'ZCfElUCaC1C? (?&I /W 'y ' ?aUW G 1575 EAST iFTAf REYr 5ATA ANA, CA 92705 714-619-0200 www.orangewoodfoundation.org
Tax ID #9 5-3 61 66 2 8
Proposal Narrative for YSPN Membership
Please answer each question as concisely as possible
1. About the Program
A. Executive Summary
1. Which WIA population will the program recruit and serve?
This project is intended to serve 24 foster/emancipated youth with an emphasis on older,
out-of-school youth; specifically, 20 older, out-of-school foster/emancipated youth and 4
older in-school foster/emancipated youth. Services for in-school youth will be offered
after regular school hours. Foster/emancipated youth are considered a population with
"special consideration" as stated in this Request for Proposal (RFP). The Orangewood
Children's Foundation's goal in a partnership with the Santa Ana WEB/Youth Council is
to extend WIA's reach into the community to positively impact important target
populations, such as foster/emancipated youth.
2. Indicate how many participants to be served.
Through support and partnership with the Santa Ana W113/Youth Council, the
Orangewood Children's Foundation will provide 4 .45 FTE Peer Mentors (case
managers) who will serve 20 older, out-of-school foster/emancipated youth and 4 older,
in-school foster/emancipated youth.
3. Describe how this program fits in with programs currently being offered by your agency.
The Orangewood Children's Foundation is among the leading agencies in Orange County
serving the adolescent and young adult foster youth population. We provide a minimum
of 50 Independent Living Program (ILP) workshops per year for foster/emancipated
youth ages 16-21. Approximately 630 unduplicated youth participate in ILP each year.
Additionally, we annually provide scholarships in support of higher education attainment
for young adults with a foster care history in Orange County. In 2008/09 we provided
approximately $917,000 to 322 youth per year for college tuition and living expenses.
Our transitional housing program provides for approximately 40 emancipated youth per
year and the Orangewood Resource Center (ORC) receives about 580 unduplicated foster
youth visits per year.
We currently employ approximately 28 Peer Mentors who work with our foster youth
clients through the ILP program, the ORC and other key programs. The Peer Mentors
are currently enrolled in college level studies and are all young adults who have
successfully emancipated from the foster care system. Consequently, Peer Mentors are
well known and highly regarded by our foster youth clientele. The Foster Youth Liaison
Project is a tremendous compliment to our current programs.
4. Indicate which of the 10 WIA elements the program will offer.
The goals of the Santa Ana WIB/Youth Council and Orangewood Children's Foundation
are similar as we both want our youth most in need, especially foster/emancipated youth
to succeed in their education/training and employment experiences. Our efforts are
intended to lead young people to a successful transition from adolescence to adulthood.
In that endeavor, our organization will focus on the following YSPN Elements:
• Tutoring, study skills training, and instruction, leading to completion of secondary
school, including dropout prevention strategies
EXHIBIT A
OCF/Foster Youth Liaison Project
• Leadership development opportunities, which may include community service and
peer-centered activities encouraging responsibility and other positive social behaviors
during non-school hours, as appropriate
• Supportive Services (e.g. tools, books, clothing, etc.)
• Adult Mentoring for the period of participation and a subsequent period, for a total of
not less than 12 months
• Follow-up services for minimum of 12 months after the completion of participation as
appropriate
5. Indicate planned outcomes.
The following outcomes will be achieved. Percentages are based on the 2008/2009 Local
WIA Performance Rates:
Population Ages # to be
served Performance Measurements
Older, Out-of-School 17-21 20 Entered Employment/Education Rate (20 eligible clients) 13 65%
Older, In-School 17-21 4 Diploma/Certificate Rate (24 eligible clients) 11 45%
Literacy/Numeracy Gains (20 eligible clients) 3 15%
6. Describe the basic program approach (workshop/classroom/in the community).
The primary goal of the Foster Youth Liaison Project is to create access to WIA services.
Over the course of the project year, we will provide general services through the
Orangewood Resource Center (ORC) to at least 100 non-WIA foster/emancipated youth.
In addition to connecting non-WIA youth to other WIA providers throughout the City of
Santa Ana and County of Orange, the Foster Youth Liaison Project will enroll 24
foster/emancipated youth in the WIA program. Peer Mentors will provide intensive case
management to foster/emancipated youth at a 6:1 participant to case manager (Peer
Mentor) ratio. Each of the 4 Peer Mentors will be available in the ORC 18 hours per
week. Depending on each participant's My Action Plan (MAP), they may utilize our
other services as needed including our independent living skills workshops, community
service activities, leadership opportunities, tutoring, mentoring, etc. The Peer Mentors
will work with FYLP youth on the completion of WIA paperwork, TABE testing, WIA
activities (Educational Achievement Services, Job Search Readiness, Supportive
Services), performance goals, MAP goals, earning incentives, resource referrals, exits,
and follow-ups.
7. Describe how you will conduct outreach and recruitment. Include how 75% of the
enrollment goals will be met by the second quarter of the contract.
Our Peer Mentors will aggressively advertise and recruit for this opportunity in the first
few months of the program year to enroll 24 total participants with at least 18 enrolled by
the end of the second quarter of the contract. Outreach will include mailings to known
foster/emancipated youth residing in Santa Ana. We will also distribute marketing
materials at ILP workshops, the ORC, Orange County Social Services and YSPN sites.
Additionally, we will publish marketing information in the monthly ILP E-Newsletter. In
our experience, the best way to recruit youth for FYLP is by approaching those who visit
the ORC. These youth already have first-hand knowledge about our Resource Center,
feel comfortable visiting, know the Peer Mentors involved in FYLP, and are most likely
to follow through with the requirements of the WIA Program.
EXHIBIT A
OCF/Foster Youth Liaison Project 2
8. Describe collaborations/partnerships that will assist in recruitment.
Foster Youth Liaison Project (FYLP) staff assigned to this project will participate in
Santa Ana Youth Council activities, which include Youth Council meetings, YSPN
meetings, etc. They will utilize these interactions to inform potential participants and
partner agencies about FYLP and distribute marketing materials. Furthermore, the
Orangewood Children's Foundation may utilize its current partnerships with community
and faith based, educational, governmental, judicial, and social services agencies to
achieve the goal of serving foster youth in this project. For example, since we are
targeting young adults who have aged out of the foster care system, we may utilize our
relationships with agencies serving the emancipated foster youth population. Other
agencies we work with who serve emancipated foster youth residing in Santa Ana include
Orange County's THP Plus, YWCA of Orange First Steps Transitional Housing Program,
Providence, Olive Crest Foster Family Agency Alumni Services, OCDE Youth Services
Program, Santa Ana College Guardian Scholar Program, etc. Internally, many
emancipated foster youth residing in Santa Ana attend our Independent Living Skills
workshops, apply for our Rising Tide Transitional Housing Program, apply for or receive
college scholarships through our Children's Trust Fund, participate in our Mentor
Program, and visit the Orangewood Resource Center (ORC). With approximately 500 -
600 youth who visit the ORC each year paired with other internal programs and partner
agencies who serve emancipated foster youth, we are confident we will recruit 24 foster/
emancipated youth.
B. Main Purpose of Program
1. Indicate what will the program accomplish and how it fits in with WIA goals.
The Foster Youth Liaison Project will increase employment/education rates,
diploma/certificate rates, literacy/numeracy rates, offer long-term support to help foster
youth with academics and occupational development and encourage further education
and training. We will serve 24 foster/emancipated youth and accomplish the following
objectives based on the 2008/2009 Local WIA Performance Rates:
Participants
• Literacy/Numeracy Skill Attainment - At least 3 (15%) participants will become
proficient in basic skills (based on 20 eligible, older, out-of-school clients). The 4
older, in-school clients are not eligible for this performance measure
• Attainment of Diploma or Certificate - At least 11 (45%) participants will attain a
diploma or certificate by the end of the third quarter after program exit (based on 24
clients). All 24 clients are eligible for this performance measure
• Entered Employment/Education Rate - At least 13 (65%) participants will secure a
job or participate in post-secondary education and/or advanced training/occupational
skills training in the first quarter after program exit (based on 20 eligible, older, out-
of-school clients). The 4 older, in-school clients are not eligible for this performance
measure
2. What is the length of the program, i.e., how much time will a youth need to be in this
program to get the full benefits of each component offered?
The length of the program is one year with one additional year of follow-up services after
program exit. Although program participants can participate in the program for up to one
year, some participants may not need a full year to accomplish set goals. However, it is
our experience that participants enjoy and benefit from the services offered in this
EXHIBIT A
OCF/Foster Youth Liaison Project 3
program and most will participate for the complete year. The time needed to complete
each component of the program is dependent on the abilities and motivation of each
participant. Youth who are pursuing performance measure goals will be encouraged to
stay involved until those goals are accomplished. Other examples of benefits youth
experience in the Foster Youth Liaison Project begin with the Peer Mentor/client
relationship. Peer Mentors act as stable, adults in the youths' lives. They become
people the youth feel accountable to, which may be the difference for the youth to follow
through with a goal versus just giving up. Peer Mentors have good success with helping
youth get into school to get their high school diploma or begin post-secondary education.
They help youth get jobs, find housing, get medical insurance, find affordable childcare,
get bus passes, etc. FYLP is an integral part of stabilizing many of our youth through an
otherwise turbulent transition to independence.
3. How often will the WIA participant need to attend the program and how often are
specific activities offered (daily/weekly/monthly)?
Activities and services are dependent on participant needs and interests and are not time
based. For example, if a participant needs to find a job, the Peer Mentor may spend time
with them on pre-employment activities. Peer Mentors will be available to meet the
needs of the participants. Each Peer Mentor is available in the ORC at least 18 hours per
week. With a 6:1 ratio, Peer Mentors may be available to each youth for 3 hours per
week. Peer Mentors will attempt to have contact with clients on a weekly basis.
4. What is the frequency of staff interaction with WIA participant? Will other non-WIA
agency staff be providing elements of the program? If so, please describe.
Peer Mentors will meet with participants on a regular basis, but the frequency and
duration of meetings will be individually determined to meet the needs of each
participant. Each Peer Mentor is available in the Orangewood Resource Center 18 hours
per week and available for appointments as needed.
In general, the Peer Mentors will be the primary staff providing services to program
participants. Participants may utilize other internal services such as attending
Independent Living Program (ILP) workshops that may impact their progress in the
Foster Youth Liaison Project. All contract responsibilities will be fulfilled by the staff
positions named in this proposal. Management support will be provided when needed.
5. What services will be offered after youth exits the program and how will program keep in
touch with youth who have exited?
Peer Mentors will remain in contact with FYLP participants for one year after program
exit to fulfill remaining program goals and performance measures, distribute incentives to
participants who meet program objectives, provide supportive services, and provide any
other general support. We will also contact youth for all Follow-Ups (30 Day, 60 Day,
I" Quarter, 2nd Quarter, 3`d Quarter, 4th Quarter) and complete Follow-Up forms. Peer
Mentors will be available in the ORC to provide assistance to participants by
appointment or when they visit the ORC. In our experience, exited youth keep in touch
with our staff frequently, but in the case it is difficult to find a client, we will call them
directly or contact known family members and friends. We may also send letters to their
last known address and/or email them. We will continue our attempts until we are in
contact with clients.
EXHIBIT A
OCF/Foster Youth Liaison Project 4
C. Goals / Obiectives and Performance Levels
1. How will services to be provided aid in meeting the WIA performance goals?
Peer Mentors will maintain case files and work with program participants to increase
placement in employment or education, attain a degree or certificate, become basic skills
proficient, offer long-term support to help participants with academics and occupational
development and encourage further education and training. They will also provide
tutoring, leadership opportunities, supportive services and mentoring and seek feedback
from participants about how we may improve program services. FYLP staff will
participate in YSPN meetings, Youth Council meetings, etc. OCF will provide a youth
friendly environment. The availability of 4 part-time (each available 18 hours per week
in the ORC) Peer Mentors as case managers at a 6:1 ratio, utilization of the Orangewood
Resource Center (ORC), access to internal services and resources and community
partnerships are all key elements in meeting the WIA performance goals.
2. Describe how you will monitor program activity and manage for performance.
Performance measure goals are clearly defined for the Peer Mentors including the
minimum number of youth who need to accomplish goals in each of the 3 performance
measure categories and we provide clear deadline dates for those goals. Peer Mentors
track performance measures, My Action Plan (MAP) goals, WIA activities, and client
contacts/progress via case notes in our FYLP database. Updates are printed from the
database and placed in client case files.
Peer Mentors will meet regularly with each participant and assess progress on program
goals including performance measures. Peer Mentors will provide services based on
individual needs. The Foster Youth Liaison Project Supervisor will meet with Peer
Mentors on a regular basis to discuss participant progress, review case files and ensure
contract compliance. Finally, WIA staff may perform program audits by interviewing
Peer Mentors and reviewing case files and may suggest changes to better meet participant
progress and contract obligations.
3. Describe how program will deliver academic assistance to raise the skill level of youth
who are basic skill deficient.
Peer Mentors will deliver academic assistance using one or all of the following options:
• Peer Mentors may provide tutoring to participants.
o They may utilize a homework binder provided by WIA containing written
resources and assignments for math and reading
• Peer Mentors may refer participants to outside tutoring resources when needed
• Peer Mentors may work with participants utilizing web-based tutoring programs. We
have had good success in helping clients become basic skills proficient using a web-
based tutoring program called "Learning Upgrade".
4. Will the participant receive a certificate of completion or accomplishment for
participation? Will the certificate count for WIA credential attainment rate?
A certificate of completion will be provided for general participation in the Foster Youth
Liaison Project (FYLP), but will not count for WIA credential attainment. The FYLP
certificate of completion will serve as a form of recognition for program completion.
However, at least 45 percent of our participants will receive certificates of completion
that count for WIA credential attainment. Some examples of certificates that may qualify
include a high school diploma, GED, higher education degree or certificate, Forklift
EXHIBIT A
OCF/Foster Youth Liaison Project 5
certification, CPR/First Aid certifications, a completion certificate from ROP, etc. If
there is any question about whether or not a certificate counts for WIA credential
attainment, we will confirm with Santa Ana WIA staff.
5. How will continuous improvement be measured and conducted?
For participants who are determined to be Basic Skills Deficient, we will gage
improvement with the utilization of the Test of Adult Basic Education (TABE). The
TABE will be used as a pre and post test assessment to show literacy/numeracy gains.
The Peer Mentors will also gauge improvement by participant's competency during the
tutoring process. Furthermore, Peer Mentors will continually assess participant's
progress and success with individual and program goals. OCF will seek participant
feedback to assess program strengths and areas for improvement. Finally, Santa Ana
Work Center staff may review case notes, service provision, and data recording
periodically throughout the program year and may provide constructive feedback.
Adjustments will be made accordingly. A couple of examples of how we enhanced our
program are included below.
Last year, we created a FYLP database to improve our documentation and reporting
capabilities. The database allows us to track each client's information electronically
including My Action Plan (MAP), Performance Measures, Test Scores, Incentives,
Supportive Services, Exits, Follow-Ups, etc. From the database, we can print Enrollment
Forms, Case Notes, Incentives Logs, Supportive Services Logs, Performance Measures
Reports, Exit Forms, Follow-Up Forms, Test Scores Forms, MAPs, etc. Ultimately, the
database is a centralized filing system, which gives us easy and immediate access to
client information. It significantly helps with generating reports, tracking client progress,
and communication between the supervisor and case managers.
We also enhanced our Client Files, which are well organized in three-ring binders and
include tabs for easy access to each section (I.e. Eligibility, Pre-Application, Right to
Work Documents, Application/Enrollment Registration, Test Scores, My Action Plan,
Case Notes, Supportive Services, Incentives, Exit, and Follow-Up). Client File
Checklists are included in each section, which show a one page summary of each
section's contents. The supervisor will use these checklists to monitor client files, ensure
all paperwork is accounted for and complete and case managers are keeping up with all
assigned tasks. We hope the binders, tabs, and checklists will also be helpful to City and
State Monitors. The City of Santa Ana WIA staff requested copies of our Client File
Checklists to potentially use in their trainings for other youth program operators.
6. Describe how adequate staffing will be maintained to ensure success of this program.
The Foster Youth Liaison Project (FYLP) will staff 4 part-time (.45 FTE) Peer Mentors.
The Peer Mentors will be currently enrolled in college level studies with a focus on
human services and/or related fields or recent graduates. The Peer Mentors are also
young adults who have emancipated from the foster care system and have successfully
provided peer mentoring services through other Orangewood Children's Foundation
programs. The use of part-time staff is critical to this project.
FYLP will provide a 6:1 participant to case manager (Peer Mentor) ratio as well as
provide the Peer Mentors with valuable work experience and training. The Peer Mentors
will each be available in the ORC 18 hours per week. Regular announced schedules will
make it easy for participants to know when they can visit with their assigned Peer Mentor
EXHIBIT A
OCF/Poster Youth Liaison Project 6
in the ORC. Peer Mentors will also be available for appointments. Our program design
allows for the ability of each of the 4 Peer Mentors to assist any youth involved in FYLP
if the assigned Peer Mentor is not available.
In the event a Peer Mentor resigns their position prior to the program year end, we will
hire another qualified Peer Mentor from our group of 20-30 Peer Mentors and work hard
to ensure a smooth transition. Additionally, the Foster Youth Liaison Project Supervisor
is a strong resource for the Peer Mentors and youth when needed.
D. Program Description
1. Describe the overall services that will be made available to the WIA participant.
4 .45 FTE part time Peer Mentors will be dedicated to this project. The Foster Youth
Liaison Project will provide comprehensive services onsite at the Orangewood Resource
Center. All 24 foster/emancipated youth will be assigned a Peer Mentor at a 6:1 ratio.
Youth will receive case management, internet access to employment and training
information, job leads, pre-employment services, supportive services, incentives for
accomplishments, and referrals to other WIA funded programs and community resources.
The Peer Mentors will assess and develop a My Action Plan (MAP) for each enrolled
participant. For those youth who are assessed to be basic skills deficient, an
individualized tutoring program will be developed. Participants may receive tutoring
services through their assigned Peer Mentor or through another community based or
educational entity. Peer Mentors may use web-based tutoring programs as well. All
participants will be encouraged to reach performance measure goals. Ultimately, Peer
Mentors will work diligently to meet WIA performance measures, properly document
client files, and provide whatever support necessary for clients to reach their employment
and educational goals.
2. Describe how the participant flow will occur. Please see the table below.
Include the following categories:
• Outreach / Recruitment / Eligibility Determination (Note: program operator is
responsible for gathering the documents required by the Service Navigator to
determine eligibility)
• Intake / Assessment
• Case Management
• Program Services (including tutoring services)
• Placement in Jobs or Continuing Education
• Follow-up and Retention (Describe how you will continue to support youth
during the follow up period. Discuss types of sources of support, services and
frequency of contact with youth).
Services Location Delivery Method
And Timeline Responsible
Partner
Outreach & • Orangewood Resource • Presentations & Mailings • Peer Mentors
Recruitment Center (ORC) • Distribution of marketing material • Orangewood
• YSPN sites • One on one orientations at ORC Staff
• Social Service sites Timeline: 7/1/10- 12/31/10 • YSPN Providers
Universal Access Orangewood Resource • Internet Based Service Information Peer Mentors
Center • Job Resources
EXHIBIT A
OCF/Foster Youth Liaison Project 7
• Independent Living Program
Workshops
Timeline: 7/1/10 - 6/30/11
Eligibility Orangewood Resource • Individual orientation of program Peer Mentors with
Determination and Center services and requirements the assistance of One-
Enrollment • Collection of all eligibility Stop
documentation
• Continued development of MAP
Timeline: 7/30/10 - 12/31/10
Intake/Assessment Orangewood Resource • Basic assessment of service need Peer Mentors
Center • TABE testing
• Development of MAP
Timeline: 7/30/10- 12/31/10
Supportive Orangewood Resource • Need determined during MAP Peer Mentors
Services Center • Child Care, Bus Pass, School
Books, Gas Cards, and other
services determined by client's
status and activity
Timeline: 7/1/10 - 6/30/11
Job Placement or • Orangewood Receive instruction and coaching in • Peer Mentors
Continuing Resource Center presentation of materials including, but • EDD
Education (Job • ILP Workshops not limited to: • Orangewood
Search, Career • How to write a resume, how to Volunteers
Preparation, Life interview for ajob, fill outjob
Skills Workshops applications, search for a job and
how to dress for success
• Educational opportunities available
through the One-stop and higher
education
• Career options related to the career
of their interest
• How to manage money by opening
a bank account and the dangers of
mismanaging credit
Timeline: 7/1/10 - 6/30/11
Literacy/Numeracy • Orangewood Resource • Individualized Tutoring • Peer Mentors
Gains Center • Computerized Tutoring • Community
• YSPN sites • Mentoring Based or
Timeline: 7/1/10 - 6/30/11 Educational
Entity
Case Management • Orangewood Resource • Face-to-face, one-on-one intensive Peer Mentors
Center case management
• Employer site • Supportive Services provided
• Training site Timeline: 7/1/10 - 6/30/11
Parent & Employer • Orangewood Resource • Facilitate inclusive sessions with Peer Mentors
Involvement Center parents and/or employers as
• Employer Site necessary to achieve goals
Timeline: 7/1/10 - 6/30/11
Program Exit Orangewood Resource • Prior to exiting, participants will be Peer Mentors
Center reviewed for their Post Assessment
results.
EXHIBIT A
OCF/Foster Youth Liaison Project
• Follow up services will be
established
Timeline: 10/31/10-6/30/11
Follow-up & • Orangewood Resource Follow-up services may include one or Peer Mentors
Retention Service Center more of the following:
• Employer site • Worksite visit, phone conversations,
• Training site employer contact and/or any other
form of contacting the participant to
determine current status and needs
• Supportive Services may be
provided
• Continuous case management
support will be provided (frequency
is dependent on the need of the
client)
• Focus on performance goals
Timeline: 12 months after exit
3. Describe how training and employment services lead to occupations in high growth/high
demand industries.
FYLP will not offer a job training component. However, FYLP staff will offer job,
career, and educational resources (see list under Question #4 below) that may lead our
clients toward occupations in high grown/high demand industries, which may include
STEM (science, technology, engineering, mathematics) and green-collar careers (i.e.
environmental engineer, solar panel installer, science teacher, environmental attorney,
pollution control engineer, green construction worker, energy efficiency consultant, etc.).
Our staff will offer these opportunities to clients during the goal planning process and as
opportunities arise during the program year and follow-up year. For example, if a client
is interested in the medical industry, which is a high growth/high demand industry, we
may refer them to American Career College (ACC). ACC offers educational programs
for those interested in the healthcare field. ACC also works in partnership with the
Orangewood Children's Foundation as a Guardian Scholar school, which provides
scholarships and on-campus support to foster youth. We are also well connected to the
Guardian Scholar Programs at 8 of the 9 Community College campuses in Orange
County as well as the local public and private universities.
Also, if a youth is interested in solar panel installation, we may refer them to the Taller
San Jose/Orange County Conservation Corps. Solar Panel Installation Certificate
Program. During the 2009/2010 program year, we sent 9 former foster youth to the Santa
Ana WEB and Orange County WIB Green Jobs Program Orientation. Out of those youth,
7 were either current or former FYLP clients and of those, five were current 2009/2010
program participants. 4 youth were successfully enrolled (2 2009/2010 FYLP clients) in
subsidized employment through either the Santa Ana WEB or Orange County WEB Green
Jobs Programs. OCF's partnerships with other agencies, educational institutions,
employers, internal programs, other Santa Ana WEB Youth Operators, and our youth are
important for participant success and we will leverage those resources to fulfill this
objective.
EXHIBIT A
OCF/Foster Youth Liaison Project 9
4. Describe how training and services result in career paths that lead youth towards self-
sufficiency. Please provide Labor Market information if training is provided.
The mission of the Orangewood Children's Foundation is to successfully transition foster
youth into independent adults, which is the reason why we highly value our partnership
with the Santa Ana WIB/Youth Council. As mentioned above, FYLP will not offer a
formal job training component. Our efforts with youth and young adults will be focused
on work readiness, attainment of employment, and job retention. However, in addition to
the services in this proposal, we may utilize Labor Market information to help clients find
career paths and support that lead to self-sufficiency. Some resources we may utilize to
assist clients are listed below:
• The Centers of Excellence website provides regional economic and workforce
information. They have information on Energy Efficiency Occupations and Medical
Imaging Careers that are specifically available in Orange County
• OrangeCountyCareers.com is a place for job seekers to post resumes, research
employer postings and find other helpful resources for people in Orange County
• The Cal Jobs website is a good resource for job seekers to post resumes and search
for jobs in the Orange County area
• The Employment Development Department website provides Labor Market
information that applies locally and specifies occupation wages, demand, associated
industries, training programs, duties and responsibilities, necessary skills, etc.
• Career InfoNet is a good resource for career/job exploration, occupation
information, and industry information that applies to Orange County
• The OC Careers website is a good resource for students to connect their major or
occupational certificate with the appropriate industries and career paths
E. Facilities
1. State location where program services will be delivered.
The Orangewood Children's Foundation (OCF) is located in Santa Ana at 1575 E. 17th
Street. This location is easily accessible by bus as there are bus stops (eastbound and
westbound) directly in front of the facility. Additionally, our facility is centrally located
between 22, 55 and 5 freeways. OCF is well known to our adolescent and young adult
population ages 16 - 21 as we conduct approximately 50 ILP workshops at this location
per year. We also have approximately 500-600 unduplicated visits to the ORC per year.
2. How will participant access site if not within City of Santa Ana boundaries?
Our facility is located in Santa Ana, though sometimes our clients may not be able to get
to us. Fortunately, our Foster Youth Liaison Project Peer Mentors are accessible by
telephone, email and they may meet clients in the field when necessary.
3. List hours of operation?
The Orangewood Children's Foundation hours of operation are Monday through Friday
from 8:30 a.m. - 5:00 p.m. The Orangewood Resource Center (ORC) is open Monday
through Thursday 9:00 a.m. - 5:00 p.m. and Friday from 9:00 a.m. - 1:00 p.m. Clients
who make an appointment with ORC staff or peer mentors may meet with them or utilize
the ORC after hours.
4. Is the facility compliant with the Americans with Disability Act (ADA)? Base your
answer on completion of ADA/EEO Survey (see attachment F). Describe corrective
EXHIBIT A
OCF/Foster Youth Liaison Project to
action plan if necessary.
Yes, the Orangewood Children's Foundation facility is compliant with the Americans
with Disability Act (ADA). We have also assessed our facilities using the WIA
Nondiscrimination & Equal Opportunity Self-Evaluation Guide, which supports our
compliance with ADA.
5. Discuss how Internet access will be available to program staff. List computer
programs/applications used by agency staff.
Every member of our program staff including our Peer Mentors involved in the Foster
Youth Liaison Project have a workstation with access to telephone, computer with
internet connection and Microsoft Office software including Excel, Power Point, Word,
Outlook, Publisher and Access. Furthermore, the staff and youth also have access to a
printer, copier, and fax machine. Finally, there are five computers with Microsoft Office
software and internet access located in the Orangewood Resource Center for our foster
youth clientele.
6. Describe what makes your facility youth friendly and suitable for the proposed
activities/services.
The Orangewood Children's Foundation (OCF) provides a walk-in, safe, and youth
friendly environment to allow youth access to a range of supportive services. Our facility
is easily accessible by bus as the eastbound and westbound bus stops are located directly
in front of our buildings. OCF serves hundreds of foster youth each year, many of whom
visit our Orangewood Resource Center (ORC). The ORC is the location within our
facility where FYLP clients are served. The ORC is staffed with Peer Mentors who are
young adults who have successfully aged-out of the foster care system. The Peer
Mentors easily establish credibility and rapport with our clientele because they share a
similar background with them.
The walls are colorfully painted to create a warm and non-sterile environment. The
services offered to young people who visit the ORC include food and a kitchen, lounge
and television area, seating area for completing homework or paperwork, computers and
internet access, washer and dryer, resources, and a warm, knowledgeable, caring staff.
Many of the 580 youth who visited the ORC last year returned multiple times as we
received approximately 4,800 duplicated visits. In Fall 2009, we completed renovations
in the ORC, which provides a more conducive environment to meet client needs. As a
result, we made the following improvements:
• Increased the size of the ORC by approximately 50%
• Improved staff workspace for FYLP case managers. We now have two workstations
specifically for FYLP Peer Mentors. There is a dividing wall between their
workstation and the ORC, which offers a semi-private area for confidential
conversations. There is a locked storage space for FYLP client files directly behind
the FYLP workstations. Conference rooms and enclosed offices are also available for
confidential discussions
• Added two workstations for general ORC staff, which can be used by FYLP staff
when needed
• Established an enclosed office for the Foster Youth Liaison Project Supervisor. This
is helpful for supervision meetings, private discussions with clients, etc.
• Added five computer stations for clients, which include access to the Internet and
Microsoft Office software (i.e. WORD, EXCEL, POWER POINT, PUBLISHER,
EXHIBIT A
OCF/Poster Youth Liaison Project 11
etc.)
• Added a 46 inch flat screen television with connection to our computer network,
internet, and a DVD player. The TV can be used for instructional purposes or as
entertainment for clients and their children. A new couch and chair face the TV.
• Increased our storage space for school supplies, baby supplies, food, educational and
career resources, work clothes, etc.
• There are two large tables available in the ORC for client meetings, doing homework,
etc.
• There is a telephone, fax machine, copier, and printer available to ORC/FYLP clients
• Added a large freezer in our kitchen for frozen goods, which benefit our clients
II. About Your Organization
A. Description of the Proposer
1. Discuss the current number of full time and part time personnel employed, average
annual operating budget and sources of revenue.
The Orangewood Children's Foundation (OCF) has a current annual operating budget of
over 7.5 million dollars. OCF receives funding from multiple funding sources including
government grants, private and corporate donors, joint business ventures, event
fundraisers, etc. We currently employ 42 full-time employees and 31 part-time
employees including 28 part-time peer mentors.
2. How long has your organization been serving Santa Ana youth?
Orangewood Children's Foundation is a private, 501(c)3 nonprofit organization
established in 1981 to raise money to build a replacement emergency shelter for Orange
County's abused, neglected and abandoned children. The result was the Orangewood
Children's Home, which was dedicated in 1985. After completing an expansion to the
Home in 1992, the Foundation turned its attention to serving the on-going needs of these
children and their families. OCF programs assist foster children and former foster
children leaving the dependency system, strengthen at-risk families, and are designed to
prevent and break the generational cycle of abuse. Although our services are not
exclusive to foster youth residing in Santa Ana, many of our clients reside in Santa Ana.
According to the Orange County Social Services Agency, there are 100-150
foster/emancipated youth between the ages of 16 & 21 residing in Santa Ana. These
numbers do not include homeless emancipated youth and foster youth that have been
returned to their biological parents, but remain under the Juvenile Court supervision.
3. What kind of impact has your services made to the youth in the community?
Our Fiscal Year 2008/2009 Outcomes will illustrate the impact of our client services
in a one year period:
Oram iewood Resource Center (ORC)
The ORC is a drop in center providing guidance, assistance and access to resources
needed to become independent, particularly in the areas of education, employment, career
counseling, housing and healthcare.
• Served more than 580 youth seeking assistance in a total of almost 44,800 visits (a
28% increase in visits over the prior year).
OCF/Poster Youth Liaison Project PY 10/11 12
EXHIBIT A
• The most frequent types of services received are: Obtaining food, groceries and
personal hygiene items (30% of youth), using the computer (25%), picking up
mail (5%), using the phone or fax machine (4%), and doing laundry (3%).
Scholarships & Financial Assistance
Our Children's Trust Fund provides financial, educational and emergency assistance to
current and former foster youth, with an emphasis on those who are pursuing higher
education after emancipation (release from the dependency system at age 18).
• Over $917,000 was provided in scholarships to 322 young adults for college or
trade school. These students attended 74 schools in 14 states throughout the U.S.
• Had 52 scholarship students successfully graduate from higher education
programs.
• Awarded another $200,000 in other grants to over 700 children & young adults
seeking assistance including funding for summer camps, school sports & other
extracurricular activities.
Guardian Scholars Program
Guardian Scholars is a nationally recognized program that partners with local educational
institutions to provide comprehensive on-campus support and resources to former foster
youth in their efforts to gain a university, community college or trade school education.
• Partner schools in greater Orange County area now total 17 and include CSUF,
UCI, Orange Coast College, Hope International Univ., Chapman Univ., American
Career College, Fullerton Community College, Concordia Univ., Taller San Jose,
USC, UCLA, Santa Ana College, Cypress College, Santiago Canyon College,
Irvine Valley College, Golden West College and Saddleback College.
Rising Tide Communities/Housing
Rising Tide offers motivated, former foster youth affordable, quality housing in two
apartment complexes and a supportive, goal-directed community for successful transition
into adulthood.
• Provided transitional housing throughout the year to a total of 42 former foster
youth, including 7 mothers (and their 8 children). Length of stay averaged 305
days.
• Among the youth residents, 29 were enrolled in higher education and 3 were
Orangewood Peer Mentors.
• With the program's focus on financial responsibility/literacy, 25 youth increased
their savings,
1 made progress in reducing his debt and 22 paid their rent on time 100% of the
time.
Peer Mentor Program
Peer Mentors are former foster youth who choose to give back to Orangewood and youth
still in the foster care system. They are an active part of our Orangewood Resource
Center and Independent Living Program and hold sessions with the teens at the
Orangewood Children's Home.
• Developed leadership skills for 25 Peer Mentors through training sessions and an
off-site retreat.
OCF/Foster Youth Liaison Project PY 10/11 13
EXHIBIT A
Independent Living Program (ILP)
ILP provides workshops, special events, and support services to foster youth, ages 16 to
21, to help them prepare for emancipation. Services may also include one-on-one
guidance to youth needing extra support pre- and post-emancipation.
• Held 103 ILP workshops and seminars, and 7 special events.
• Over 10,300 hours of instruction were provided to over 630 teens.
• Provided one-on-one case management support to 166 youth.
Mentor Program
Our Mentor Program was developed to provide one-on-one adult interaction for the
increasing number of foster care youth in Orangewood programs. Mentors support and
encourage youth from ages 12-25.
• Have 133 mentors matched with youth. In total, mentors invested 66.300 hours
with their youth.
• Conducted 47 hours of mentor trainings.
California Youth Connection (CYC)
CYC is a statewide organization led by current and former foster youth ages 14-24 who
participate in policy development and legislative change to improve the foster care
system. Orangewood funds Orange County's CYC chapter.
• The chapter's 30 members held 21 chapter meetings and attended 2 statewide
events.
Orangewood Children's Home
The Foundation provides financial support, activities and mentoring for abused and
neglected children placed at Orange County's emergency shelter.
• Provided over $86,000 in support and supplies.
• Held 22 special events and activities for the children through the PALS auxiliary.
Community Programs
Community Programs offers an array of services, in partnership with Orange County
Social Services Agency, the Children & Families Commission of Orange County,
foundations, hospitals & other community-based organizations, for at-risk families and
their children to prevent abuse before it starts.
• Provided support services to more than 10,800 children and their families at 14
Family Resource Centers through Families and Communities Together (FaCT)
funding.
• Provided more than 44,500 young children with health assessments and links to
health insurance, immunizations and primary care medical providers, through the
ProjectConnections.FRC Health Access program.
• Provided over 460 clients with 46 quality trainings and over 370 hours of
individual and agency client assessment and support through CONNECT,
focusing on strengthening organizational practices and individual leadership
skills.
B. Experience
1. Briefly outline all youth programs that your agency has operated during the last 2 years.
Include discussion of past performance as related to WIA performance goals.
Organizations with no experience in providing WIA services should explain unique
OCF/Foster Youth Liaison Project PY 10/11 14
EXHIBIT A
advantages or value associated with their proposal.
Foster Youth Liaison Project: Peer Mentors provide one-on-one case management to
foster youth to assist them with occupational development and preparation for the labor
force. The Foster Youth Liaison Project (FYLP) effectively served 12
foster/emancipated youth in PY 06/07, 19 foster/emancipated youth in PY 07/08, 17
foster/emancipated youth in PY 08/09 and we are currently serving 20 foster/emancipated
youth in PY 09/10. FYLP has proven to be an effective program, helping clients attain
and retain employment, develop employment skills, earn a diploma/certificate, enroll in
school, and improve literacy/numeracy rates. See 2008/2009 performance below:
2008/2009 Local WIA Performance Rates:
Population Ages # to be
served Performance Measurements
Older, Out-of-School 18-21 15 Entered Employment/Education Rate (17 eligible clients) 11 65%
Diploma/Certificate Rate (17 eligible clients) 8 45%
Literacy/Numeracy Gains (17 eligible clients) 3 15%
Goal: Enroll 15 clients
Performance: We over-enrolled by two for a total of 17 clients.
Goal: At least 11 Clients will enter unsubsidized employment or post-secondary
education after exit and by the end of the first quarter after exit.
Performance: 3 clients entered unsubsidized employment, 4 clients enrolled in
post-secondary education, and 4 clients entered unsubsidized employment and
enrolled in post-secondary education for a total of 11 clients.
Goal: At least 8 clients will complete a diploma or certificate by the end of the 3rd
quarter after exit.
Performance: 1 client completed a high school diploma and 4 clients completed
forklift certifications for a total of 5. 5 clients are still pursuing credentials and at
least 3 of them will meet the March 31, 2010 deadline.
Goal: At least 3 clients will improve literacy/numeracy rates by exit.
Performance: 4 clients improved literacy/numeracy rates in both reading and in
math and 2 clients improved numeracy rates in math for a total of 6.
Our Other Programs...
Children's Trust Fund: Provides financial assistance for higher education and special
needs such as summer camp, sports programs and counseling.
Guardian Scholars Program: In collaboration with local educational institutions, this
program provides scholarships and on-campus support including academic advisement,
housing, job assistance, tutoring, financial aid, and mentoring to help former foster youth
navigate the personal and academic challenges of university, community college, or trade
school.
OCF/Foster Youth Liaison Project PY 10/11 15
EXHIBIT A
Rising Tide Communities: This collaborative transitional housing program offers
motivated, former foster youth affordable, quality housing in two apartment complexes
and a supportive, goal-directed community for successful transition into adulthood.
Peer Mentor Program: Peer Mentors are former foster youth who choose to give back
to Orangewood and youth still in the foster care system. They are an active part of our
Orangewood Resource Center and Independent Living Program and hold sessions with
the teens at the Orangewood Children's Home.
Independent Living Program (ILP): ILP provides workshops, special events, and
support services to foster youth, ages 16 to 21, to help them prepare for emancipation.
Services may also include one-on-one guidance to youth needing extra support pre- and
post-emancipation.
Orangewood Resource Center: Drop-in center for current and former Orange County
foster youth offering services they need to become independent adults, including
educational activities and resources for jobs, college, housing, health, etc. Youth also
have access to computers, fax machines, a washer and dryer and food & hygiene items.
Mentor Program: Our Mentor Program was developed to provide one-on-one adult
interaction for the increasing number of foster care youth in Orangewood programs.
Mentors support and encourage youth from ages 12-25.
California Youth Connection: A leadership group made up of current and emancipated
foster youth-acting as Orange County's representative to this statewide organization-
who participate in policy development and legislative change in the area of foster care.
Families and Communities Together (FaCT): A public, private partnership supporting
Family Resource Centers (FRCs) and non-profit organizations with program
development and administration, training, advocacy, and other support that enhances
service delivery. FRCs are located in communities throughout Orange County and
provide an array of comprehensive human services for at-risk families and children.
Services are designed to prevent child abuse and neglect by strengthening each family's
capacity to become self-sufficient.
Children's Health Initiatives: Comprised of ProjectConnections.FRC Health Access
and Bridges for Newborns, and made possible through the support of the Children and
Families Commission of Orange County. PCFRC Health Access is a health education
and in-home support services program for pregnant women and families with children
ages 0-5, delivered through Orange County Family Resource Centers. Bridges for
Newborns works with community-based organizations and Orange County birthing
hospitals to provide health access support and in-home services for families with infants
who are in need of extra support for up to two years to ensure a strong start in life.
CONNECT: Provides Orange County nonprofit organizations with resources and skills
to strategically build their capacity for long-term sustainability and growth.
OCF/Foster Youth Liaison Project PY 10/11 16
EXHIBIT A
2. What kind of experience do you have in incorporating parents, youth and employers into
your programs?
Due to the nature of the population we serve, we generally do not have access to our
client's parents. Foster youth are removed from their parents or custodians due to abuse
or neglect and are under the supervision and care of the Orange County Social Services
Agency. Many of the clients we serve reside in group homes, foster homes or with
relatives.
Orangewood Children's Foundation (OCF) is diligent about engaging potential
employers, our clients and their caregivers, which may include biological parents. We
include them on our ILP newsletter mailing lists, publish program services in the Team
Talk quarterly publication from the County of Orange to foster parents and invite
caregivers to participate with our youth at ILP workshops and special events. OCF also
provides independent living skills assignments on our website, which are available to
clients and caregivers. Caregivers are encouraged to work with youth on these
assignments and some assignments require interaction with employers or potential
employers.
Some examples of our experience engaging youth, parents and employers are as follows:
Through the OCF Community Programs last year we served approximately 10,800
duplicated children and their families at 14 Family Resource Centers in Orange County
per year. The Independent Living Program Specialists provided case management to
approximately 166 youth last year. In their interactions with their clients, they often
engaged foster parents, social workers, relative caregivers, biological parents, group
home staff and employers for client success. Independent Living Specialists also
engaged youth after hours and on weekends. Potential employers are often integrated
through the Independent Living Program (II,P) as we invited them to present at
workshops (workshops take place during the evenings and on weekends to make it easier
for client participation), participate at Independent City, and post job opportunities in the
Orangewood Resource Center (ORC).
OCF staff also participated in many community meetings such as the monthly Orange
County Mentoring Partnership meetings, DOVIA Volunteer Management Organization
meetings, Children's Services Coordination Committee (CSCC), CSCC Emancipation
Subcommittee, Foster Youth Services Task Force, Volunteer Coordinator Roundtable,
Vital Link meetings, social worker and foster parent trainings, Family to Family
meetings, Educational Summit, TAY Conference, Statewide ILP Breakthrough Series
Collaborative, etc.
When needed, the Foster Youth Liaison Project Peer Mentors will engage parents (if
available), foster parents, relative caregivers, group home staff, social workers and
employers to help the participants. Peer Mentors will also engage and empower the
participants by meeting with them regularly, assessing needs and helping them focus on
individual tasks for program success.
3. Describe how staff will receive training and ongoing staff development to increase staff
capacity and expertise in the field of youth development and employment.
In partnership with the Santa Ana WIB, OCF provided services to 12 foster youth in
Program Year 2006/2007, 19 foster youth during Program Year 2007/2008, 17 foster
OCF/Foster Youth Liaison Project PY 10/11 17
EXHIBIT A
youth during Program Year 2008/2009 and currently serving 20 youth in Program Year
2009/2010 through The Foster Youth Lia ison Project. The Peer Mentors involved with
this program receive valuable training on participant enrollment and exit procedures,
client assessment, TABE testing, case recording, case management strategies and
community resources including services at the Santa Ana WORK Center. The Peer
Mentors also participate in four trainings per year which focus on topics such as:
• Program Values • Working with Adolescents
• Effective Listening & • Leadership
Communication Skills • Counter-Transference
• Boundaries • Identifying & Dealing with
• Problem Solving & Conflict Feelings
Resolution • Empathy
• Dealing with Emotions • 8 Commandments of Peer
• Group Facilitation Mentoring
• Team Building • Social & Business Etiquette
• Public Speaking • Understanding Child Abuse
• Resources for Youth & Neglect
• Assertiveness • Scenarios & Role Play
3 FYLP Peer Mentors who participated in the 2009/2010 program year will return for
2010/2011, which means trained, and experienced Peer Mentors will be involved from
the beginning of the new program year.
4. List the positions dedicated to this proposal. Include a description of duties and time
allocation for each responsibility.
4 Peer Mentors @ .450 FTE each (Peer Mentor positions are P/T 18 hours per week)
Job Duties Include:
• Recruit participants and develop My Action Plan (MAP) for each participant
• Intensive case management with a 6:1 peer mentor to participant ratio
• Case recording in on-site client files
• Be available 18 hours per week in the Orangewood Resource Center
• Provide pre-employment services and supportive services
• Develop an individualized tutoring program for those participants who are assessed to
be basic skills deficient
• Provide Post Assessment upon program exit and 12 months of follow-up services
1 Foster Youth Liaison Proiect Supervisor @ .50 FTE
Job Duties Include:
• Participate in Santa Ana Youth Council Activities (i.e. Youth Council meetings,
Youth Service Provider Network (YSPN) meetings, etc.)
• Plan and facilitate a monthly communication meeting with Peer Mentors (invitation
will include staff from the City of Santa Ana Workforce Investment Board)
• Meet with individual Peer Mentors on a regular basis to provide supervision and
support
• Be available to provide support and resources to the FYLP Peer Mentors and program
participants
• Assist City of Santa Ana staff during program audits
• Ensure contract compliance
OCF/Foster Youth Liaison Project PY 10/11 18
EXHIBIT A
1 Staff Accountant @ .10 FTE
Job Duties Include:
• Track expenditures incurred during the invoice period and prepare an invoice based
on the costs incurred as allowed by the contract.
• Assist City of Santa Ana staff during financial audits
• Attend contract meetings as needed
C. Fiscal Capacity
1. Describe the process used to capture and report fiscal data?
The OCF Accounting Department consists of 4 full-time employees, assisted by a full-
time Development Department employee who is responsible to collect, enter and report
on donation records of receipts from donors. All receipts are handled based on the Cash
Procedures document included in the Procurement Policies & Procedures section of this
proposal. All information for accounting is maintained in the Financial Edge Software
from Blackbaud. The Internal Controls document combined with the Check Signing
document, also included in the Procurement Policies & Procedures section of this
proposal, describe the payables and check writing functions. The staff accountant
processes all county and city billing for government contracts based on monthly reports
from the general ledger. At month end, closing entries and accruals are completed by
various accounting staff members and reports are issued to the Board of Directors via the
Finance Committee. An annual budget is prepared and approved by the Board of
Directors for the fiscal year July 1 - June 30.
2. Attach a copy of the procurement policies and procedures.
OCF's Procurement Procedures are included in this proposal.
3. What systems are used to ensure fiscal accountability and appropriate expenditures, and
planned costs?
Budgeting is used to determine planned costs and monthly reporting against budget as
well as to determine how we are doing compared to plan. All expenditures should be
built into the budget process and additionally require supervisory approval prior to
payment. Secondary approval occurs during the check signing process. Also, OCF's
contracts with the County of Orange are audited by the Orange County Social Services
Agency each year and our agency is audited annually by independent, external auditors.
4. Describe invoicing process and list staff assigned to task.
A Staff Accountant will run reports of expenditures incurred during the invoice period
and prepare an invoice based on the costs incurred as allowed by the contract. A draft of
the invoice as prepared, is reviewed by the program staff who are directly responsible for
the contract prior to submission to the particular agency.
5. Describe how agency's financial stability is not dependent on WIA funds.
The Orangewood Children's Foundation's (OCF) financial stability is not dependent on
WIA funds. This organization has been in existence for over 28 years with a current
annual operating budget of over 7.5 million dollars. OCF receives funding from multiple
funding sources including government grants, private and corporate donors, joint
business ventures, event fundraisers, etc. Additionally, we own our facility and lease
available space to tenants to offset the cost of our mortgage and utilities.
OCF/Foster Youth Liaison Project PY 10/11 EXHIBIT A 19
6. Submit most recent/2 years of audited financial statements (see attachment G).
OCF's most recent 2 years of audited financial statements are included in this proposal.
D. Subcontracting
Subcontracting client services/activities is not permissible under this contract. However, if
planning to subcontract non-client services, identify subcontracts role and estimated cost for
services.
The Orangewood Children's Foundation is not planning to subcontract non-client
services.
OCF/Foster Youth Liaison Project PY 10/11 EXHIBIT A 20
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Exhibit C
COMPLAINT HANDLING
UNDER THE
WORKFORCE INVESTMENT ACT
SANTA ANA
WIA
Santa Ana Local Workforce Investment Area
Revised May 7, 2009
Table of Contents
Information Regarding Complaints 3
A. Nondiscrimination and Equal Opportunity Complaints 3
1. Policy Statement 3
2. Civil Rights 4
3. Nondiscrimination laws under WIA 4
4. How to File Your Complai
5
B. Criminal Complaints 6
II. General Procedures for Handling Non-Criminal Violations of the Act 6
III. Procedures for Handling Complaints at the LWIA
IV. Procedures for Handling Complaints at the State
8
12
V. Procedures for Handling Discrimination Complaints by Participants 15
VI. Procedures for Handling Handicap Complaints by Participants 17
GLOSSARY OF WIA TE
2
EXHIBIT C
Information Regarding Complaints
A. Nondiscrimination and Equal Opportunity Complaints
1. Policy Statement
In carrying out the purpose of the Workforce Investment Act (WIA), the City of Santa
Ana Local Workforce Investment Area (LWIA) will establish programs to prepare
youth and unskilled adults for entry into the labor force and to afford job training to
those individuals facing serious barriers to employment. Every effort will be made to
provide services necessary for eligible individuals to obtain productive employment.
In implementing WIA, all contractors in the Santa Ana LWIA will foster equal
opportunity and non-discrimination, as provided in State and Federal equal
opportunity and non-discrimination laws including, but not limited to:
• Title VI of the Civil Rights Act of 1964
• Title VII of the Civil Rights Act of 1964
• The Age Discrimination Act of 1975, as amended
• Section 503 of the Rehabilitation Act of 1973
• Section 504 of the Rehabilitation Act of 1973
• Title IX of the Education Amendments of 1972
• Section 188 of the Workforce Investment Act of 1998
In keeping with our commitment, no individual shall be excluded from participation in,
denied benefits of, subjected to discrimination under, or denied employment, in the
administration or of in connection with any WIA funded program because of race,
color, religion, sex, national origin, age, handicap, or political affiliation or belief.
Participation in programs and activities financially assisted in whole or in part under
WIA shall be open to citizens and nationals of the United States, lawfully admitted
permanent resident aliens, lawfully admitted refugee, parolees, and other individuals
authorized by the Attorney General to work in the United States.
No individual will be intimidated, threatened, coerced, or discriminated against
because of filing a complaint, furnishing information, or assisting or participating in
any manner in an investigation, compliance review, hearing or any other activity
related to the administration of WIA.
EXHIBIT C
Administration responsibility for this Equal Opportunity/Affirmative Action (EO/AA)
Program is delegated to the Equal Employment Opportunity (EEO) Officer for the
Santa Ana local Workforce Investment Area. Equal opportunity and non-
discrimination, however, will only be achieved through leadership and implementation
of a viable Affirmative Action Equal opportunity Program.
2. Civil Rights
No one applying for or enrolled in the Workforce Investment Act (WIA) programs may
be discriminated against because of race, color, creed, handicap, national origin, sex,
age, political affiliation, or beliefs.
This means that - for any of the characteristics listed above:
• You may not be denied the opportunity to enroll in WIA.
• No benefits or services maybe denied you for discriminatory reasons.
• You may not be segregated or treated any differently from other applicants or
participants, while you are being registered, interviewed, counseled or tested; or
while you are working or attending classes as part of the program.
• You must be provided an equal chance to use all facilities available in the
program.
Fair employment practices must be provided to all staff with regard to recruiting,
hiring, transferring, promotions, training, compensation, benefits, layoff, and
termination.
You have the right to make a complaint if you feel you have been denied any of the
above opportunities. You cannot in any way be penalized for filing a complaint. Your
WIA sponsor has established a mechanism for handling complaints and grievances.
Your complaint must be filed within 180 days. All complaints will be handled
confidentially.
3. Nondiscrimination Laws under WIA
Title VI of the Civil Rights Act of 1964
Prohibits discrimination on the basis of race, color, national origin, or religion.
The Age Discrimination Act of 1975
Prohibits arbitrary discrimination against persons age 40-70.
The Rehabilitation Act of 1973
4
EXHIBIT C
Prohibits discrimination based on handicap.
Title IX of the Education Amendments of 1972
Prohibits discrimination in any education or training program or activity receiving
federal financial assistance.
OTHER CIVIL RIGHTS LAWS:
Title VII of the Civil Rights Acts of 1964
Prohibits discrimination in employment based on race, color, religion, sex, or
national origin in all terms and conditions of employment and establishes the
Equal Employment Opportunity Commission as the administrative agency.
White House Executive Order no. 11246 as Amended by Executive Order No
11375
Creates the office of Federal Contract Compliance and prohibits discrimination
based on race, color, sex, religion, or national origin.
Department of Labor Secretary's Order no. 4-73
Prohibits discrimination based on sex.
Equal Pay Act of 1963
Prohibits pay differential solely because of sex.
Emergency Employment Act of 1971
Prohibits discrimination based on race, creed, national origin, political affiliation, or
beliefs.
4. How to File Your Complaint
a. Put your complaint in writing.
b. Have it sworn to before a notary public, if possible.
c. Provides details that tell what happened, where it happened and when it happened.
d. Give the name and addresses of all persons who were present or who had anything
to do with the matter.
...Complaints on the basis of race, color, or national origin, age, sex, religion,
political affiliation or belief, retaliation and citizenship, must be filed within 180
days of the alleged occurrence directlywith:
EXHIBIT C
Director
Civil Rights Center
U.S. Department of Labor, Room N-4123
200 Constitution Ave., NW
Washington, D.C. 20210
Complaints on the basis of handicap must be filed within 180 days of the alleged
occurrence. These complaints must be filed directly with the WIA administrative
entity. The WIA administrative entity shall issue a written decision within 30 days
of the filing of the complaint. If the complaint is still unresolved, an appeal may be
made to the Chief of State Workforce Investment Division Office.
The Department of Labor, the Civil Service Commission, the Equal Employment
opportunity Commission, and many other offices and agencies are committed to
assuring equal employment opportunities for all persons. They will protect you.
A case may be taken to court if the other processes do not yield satisfactory results.
You may hire your own lawyer, or if you cannot afford one, the court may appoint one
for you.
It is unlawful for an employer, union, or employment agency to punish you or any
witness for attempting to present the facts in a case.
YOUR CIVIL RIGHTS UNDER THE
WORKFORCE INVESTMENT ACT
Santa Ana Local Workforce Investment Area
1000 E. Santa Ana Blvd., Ste 200
Santa Ana, CA 92701
(714)565-2600
B. Criminal Complaints
In accordance with the WIA (P.L. 105-200) and the implementing code of Federal section
667.600.... Federal handling of criminal complaints and report fraud, abuse and other
criminal activity. "All information and complaints involving fraud, abuse or other criminal
activity shall be reported directly and immediately to the City of Santa Ana and the
Secretary of Labor."
General Procedures for Handling Non-Criminal Violations of the
Act
The following procedure is promulgated to meet the requirements of Title 20, of the Code of
Federal Regulations, Section 667.600 through 667.640 of the WIA regulations, and Section
_ 181(c) of the Act (Public Law 105.200: 29 U.S. Code Sec. 2931et seq.) at the State and LWIA
EXHIBIT C
level for the receipt, investigation, hearing, and resolution of complaints by WIA participants,
sub recipients, applicants for participation, or financial assistance, labor unions, community
based organizations, or any other persons.
These procedures provide for resolution of non-criminal complaints arising from the operation of
the Santa Ana LWIA.
A complaint is defined here as a written expression by a party alleging a violation of the Act,
regulations promulgated under the Act, recipient grants, sub agreements, or other specific
agreements under the Act, including terms and conditions of employment of such
participants in employment training programs. All complaints, amendments and withdrawals
shall be in writing. These procedures are intended to resolve matters which concern policies,
procedures or action(s) arising in connection with WIA programs operated by each LWIA grant
recipient and sub recipient under the Act.
These procedures shall not be construed as affecting any other available legal remedy outside
of the WIA complaint process (i.e., disputes regarding terms and conditions of employment of
any employee who is not a participant), either separately or simultaneously, that a person may
wish to pursue in the resolution of a non-WIA complaint. Also, these procedures do not restrict
the LWIA grant recipient staff in carrying out informal discussion
Procedures do not restrict the LWIA grant recipient staff in carrying out informal discussion and
resolution of any problems outside of and without resort to the formal complaint procedure.
A. The following principles and rules apply to all complaints at all steps of the complaint
procedures:
All complaints must be made in writing within 180 days of the alleged occurrence,
except complaints alleging fraud or criminal activity.
2. All persons filing a complaint shall be free from restraint, coercion, reprisal, or
discrimination. Good faith efforts shall be made to informally resolve the complaint
prior to the scheduled hearing. Complainants have the right to withdraw their
complaints (in writing) at any time prior to the hearing. A complainant may amend
his/her complaint to correct technical deficiencies but not to add issues.
3. Complainants shall have the right to be represented at their own expense by
person(s) of their choosing at all levels of the complaint process.
4. Upon enrollment into employment or training, participants shall be provided with a
written description of these procedures, including notification of their right to file
complaints and instructions for filing.
An employer of participants, including private-for-profit employers of participants, may
use this or other complaint resolution procedures so long as the participant is
informed of the complaint resolution procedure they are to follow and the time frames
governing review of complaints are met.
EXHIBIT C
A "participant", within the meaning of these procedures, is an individual who receives
employment-training services under a program funded by Santa Ana LWIA. The
Complaint Resolution Procedures contained herein (or the alternative procedures
which an employer may use) shall be available to participants to resolve disputes
regarding items and conditions of employment of such participants in employment
training programs. However, such procedures shall not be used to resolve disputes
regarding terms and conditions of employment of any employee who is not a
participant, as defined herein.
5. If a complaint does not receive a decision at the LWIA grant recipient level within 60
days of filing the complaint or receives an unsatisfactory decision, the complainant
then has a right to request a review of the complaint by the Governor.
Complainants must initially file and exhaust LWIA grant recipient/hearing procedures
prior to appealing to the State except where the State determines that the LWIA grant
recipient's procedures are not in compliance with the State's procedures.
Procedures for Handling Complaints at the LWIA Level
A. Receipt Complaints
Pursuant to the WIA regulations found at 20 CFR, Section 667.600, the LWIA administrative
entities have the responsibility to conduct hearings and resolve complaints made by
individuals about the administration of programs in the LWIA. "LWIA level" encompasses
LWIA administrative entity and employers to which the administrative entity has delegated
the complaint resolution process. The following comprise the guidelines for resolving issues
arising in connection with WIA programs operated by the Santa Ana LWIA including
resolutions of complaints arising from actions, such as audit disallowances or the imposition
of sanctions taken by the Governor with respect to audit findings, investigations or
monitoring reports.
1. Form and Filing of Compliant
Official filing date of the compliant is the date the written complaint is received. The filing
of the complaint with the Santa Ana LWIA Equal Employment Opportunity Officer shall
be considered as a request for hearing and a decision must be issued within 60 days.
The complaint must be in writing and must be signed and dated. The complaint should
also contain the following information:
a. Full name, telephone number, if any, and mailing address of the complainant;
b. Full name, telephone number, and mailing address of the agency involved (respondent);
c. Clear and concise statement of facts including dates constituting alleged violation;
EXHIBIT C
What provisions under the Act, regulations, grant or other agreements under the Act, are
believed to have been violated;
e. Remedy sought by the complainant; and
If the complainant is a private or public entity or corporation, and not a natural person,
the filing of the complaint must be duly authorized by the governing body of such entity
or corporation.
The absence of any of the requested information shall not be a basis for dismissing the
complaint.
A copy of the complaint must be sent to the respondent and both parties notified of the
opportunity for an informal resolution. At each step of the complaint process, the complainant
must be notified in writing of the next procedural step.
2. Informal Conference
Informal conferences will be utilized by the Santa Ana LWIA to resolve complaints;
however, such informal conferences shall not extend the time within which a decision
must be issued after receipt of a complaint. Attempts at informal resolution will
commence with two (2) weeks of the date of filing of the complaint.
a. The EEO Officer will review the case and ascertain facts prior to the conference so that
appropriate resolution can take place at the time of this meeting whenever possible.
Although the complainant should be encouraged to attend this conference, his/her failure
to do so should not preclude his/her right to request a hearing on the matter.
c. If mutually satisfactory resolution results and the Santa Ana LWIA concurs, the EEO
Officer will write a brief report for the file stating the issues and resolution. The matter
shall then be considered closed.
If resolution does not result, the complainant shall be provided the necessary information
and assistance to request a hearing if he/she so desires.
3. Request for Hearing
a. As in the case of the complaint, the request for a hearing should be put in writing and
be filed in person or by mail. A governing board resolution of authorization to appeal
should also be submitted when appropriate. The request should be filled with:
Anita Queen
Sr. Personnel Analyst - EEO Officer
20 Civic Center Drive, M-24
Santa Ana, CA 92701
(714) 647-5157
9
EXHIBIT C
b. A hearing will be scheduled by the EEO Officer within thirty (30) days of the date of
filing of the complaint.
4. Notice of Hearing
Upon receipt of the request for hearing, the complainant and the respondent will be
notified in writing of the hearing ten (10) calendar days prior to the date of the hearing.
The ten-day notice may be shortened with the written consent of the parties. A decision
will be issued by the Santa Ana LWIA within sixty (60) days of the date of filing of the
complaint.
The hearing notice shall be in writing and contain the following information:
The date of notice, name of the complainant, and the name of the party against whom
the complaint is filed.
b. The date, time and place of hearing before an impartial hearing officer.
c. A statement(s) of the alleged violation(s)
d. Advise as to where information or assistance may be obtained, and the name, address,
and telephone number of the Santa Ana LWIA Equal Employment Opportunities (EEO)
Officer who can answer inquiries.
B. Conduct of Hearing
The hearing shall be conducted in an informal manner with strict rules of evidence not
applicable. Unnecessary technicalities should be avoided. It should provide the flexibility to
enable adjustment to the circumstances presented.
The hearing officer shall have complete independence to obtain facts and make
decisions. The hearing officer shall be in a position to render impartial decisions and
thus should not be subordinate to the Santa Ana LWIA or its sub recipients. The hearing
officer will be selected from a list of names on file with the EEO Officer.
2. Full regard must be given to the requirements of due process to insure a fair and
impartial hearing.
3. The hearing office designated by the EEO Officer to function in a quasi-judicial capacity
should begin the hearing by summarizing the record and the issue and should explain
the manner in which the hearing will be conducted, making sure that everyone involved
understands the proceedings. Such explanations should be adapted to the needs of the
specific situation. The hearing officer might take testimony under oath or affirmation to
give some assurance of veracity to the hearing.
is
EXHIBIT C
4. The burden of proof should be reasonable and flexible, dependent upon the
circumstances of the case involved. The hearing officer determines the order of proof.
Generally, the party making the complaint has the obligation of establishing his or her
case and should be examined first.
5. The party involved should have the right to be represented (at their own expense) if
he/she so desires. Other he/she is limited to his/her own abilities and those to the
hearing officer in obtaining testimony in the case.
6. It is important that the hearing officer obtain the fullest information for the record. If the
parties involved, or their representatives, do not know how to ask the right or pertinent
questions in pursuing their right to due process, it shall be necessary for the hearing
officer to step in to have all the materials and relevant facts elicited.
7. The practice in informal hearings is generally not to apply strict rules of evidence in
obtaining facts. However, the quantity of evidence required to support a decision on an
issue should be sufficiently credible that the state (or other appropriate agency), upon
reviewing the decision, would conclude that the decision is supported by substantial
evidence.
8. The hearing officer should attempt to negotiate a resolution of the issue at any time prior
to the conclusion of the hearing.
Within ten (10) days of the conclusion of the hearing, the hearing officer will issue a
recommended decision to the LWIA for final determination. The recommended decision
shall be in writing and may be accepted, rejected or modified by the Santa Ana
Workforce Investment Board.
C. Issuance of Decision
Within sixty (60) calendar days of filing of the complaint, the Santa Ana LWIA shall issue a
written decision to all parties by first class mail. The final decision shall contain the following
information:
1. The name of the parties involved.
2. A statement of the alleged violation and issues related to the alleged violation.
3. A statement of the facts.
4. The decision and the reasons for the decision.
5. A statement of corrective action, if any, to be taken.
6. Notice of the right to request, within ten (10) calendar days of receipt of the decision, a
review of the decision by the State Review Panel.
D. Record of Hearing
11
EXHIBIT C
An administrative file containing support documents on the complaint resolution process
hearing conducted will be retained by the Santa Ana LWIA. The purpose of a record is to
serve as substantiation of the process followed by the Santa Ana LWIA on the resolution of
the issues and the results. This information would then be available for subsequent review
in the event the matter is raised with the State. Such records must be retained for a three-
year period after the grant has been officially closed out.
The Santa Ana LWIA's written decision will be included in the record. Evidence received at
the hearing, notes by the hearing officer, stenographer's notes and tape recordings may
also be used.
E. Establishment of Complaint Procedures
In accordance with Section 667.600, each employing agency including private-for-profit
employers of participants under the Act is required to establish a complaint procedure for
resolving matters relating to the terms and conditions of employment. Employers may
operate their own grievance system or may utilize the Santa Ana LWIA's established
procedures under Section 667.600. At a minimum these procedures must include:
Written notice, upon enrollment into employment training services, of the scope and
availability of such procedures. Employer's grievance procedures shall be set forth in a
written document and must meet the regulation mandate that a complaint will be
resolved with sixty (60) days from the date the complaint was filed. A copy of employer's
grievance procedure shall be provided to each participant upon enrollment in
employment training.
2. Written notice, at the time the grievance is filed, of the procedures under which the
grievance will be processed.
3. Written notification of the disposition of the grievance and a written decision shall be
issued within thirty (30) days of the filing of the grievance unless a present and long
established grievance specifically provides other limits; and
4. Written notification of the participant's right to request a review of the employer's
decision by the Santa Ana LWIA and the State Review Panel in accordance with Section
667.600.
IV. Procedures for Handling Complaints at the State Level
Section 181 (c) of the Act and the WIA regulations at 20 CFR, Section 667.600 (d) requires the
Governor to establish a State Review process of complaints filed at the LWIA grant recipient
level and of complaints initially filed at the State level.
Appeals of decisions issued at the LWIA level including audit disallowances and sanctions shall
be reviewed by the State Review Panel. The State Review Panel shall review the record
established at the LWIA level and shall issue a decision based on the information contained
therein:
12
EXHIBIT C
Complaints which may be initially filed at the State level will be heard by an independent
hearing officer designated by the State Workforce Investment Division (WID). The hearing
officer shall conduct a hearing and issue a recommended decision to the State Panel. The
recommended decision shall be in writing and may be accepted, rejected or modified by the
State Review Panel.
A. Form and Filing of Complaint.
1. Request for State Review of LWIA Level Decisions
On receipt of a complainant's request for review because of an unsatisfactory decision,
the State shall provide for an independent state review.
2. Filing of Requests for State Review
The State Review Panel shall review all LWIA level decisions when a request for review
is filed within 10 days of receipt of the adverse decision. Such requests must be filed in
writing with the Chief of the WID Office. The request for review should contain the
following information:
a. Full name, address, and telephone number of the party requesting the review
b. Full name, address, and telephone number of the other party
c. A copy of the decision
d. Brief statement of reasons for review or the section of the LWIA decision to be
reviewed including regulatory and statutory citations
e. A statement of the relief sought.
3. Complainant Responsibility
It is the responsibility of the complainant to include in the request for review a written
statement setting forth the facts presented at the LWIA hearing which support the
requested relief.
The Chief, WID, shall mail a copy of the request for review to the other party and to the
LWIA. It shall be the responsibility of the LWIA to submit the complete record including
typed record of the hearing to the Chief, WID, within ten (10) days.
B. Conduct of Hearings.
1. Request for Hearing at the State Level
If no decision has been issued at the LWIA level or the State has determined an audit
disallowance or imposed sanctions, the complainant may request a hearing. The
13
EXHIBIT C
hearing officer will then issue a recommended decision to the State's Review Panel for
final determination.
2. Filing for Request for Review
The request for a State hearing shall be filed within ten (10) days after LWIA should
have issued a decision or ten (10) days after the issuance of the audit disallowance or
sanction. The request shall be filed directly with the Chief of the WID in writing and
should include the following:
Full name, address, and telephone number of the LWIA
Name, address, and telephone number of the LWIA
C. Copies of complaints made at LWIA level from which no decisions were
issued or sanctions and imposed.
d. A statement of basis for the request for hearing.
3. Evidentiary Hearing
Upon receipt of the request for a State level hearing, a hearing before a designated
hearing officer will be scheduled.
The hearing will be recorded mechanically or by court reporter.
Both parties concerned will have the opportunity to present oral and written testimony
under oath, to call and question witnesses in support of his/her position, to present oral
and/or written arguments, to examine records and documents relevant to the issue(s),
and to be represented.
The hearing officer shall issue a written decision, which shall be forwarded to the State
Review Panel for final determination.
The State Review Panel may accept, reject or modify this recommendation. The
decision of the State Review Panel is final except for audit disallowances, which must be
approved by the Secretary of Labor
C. State Review Panel
The State Review Panel will consist of a panel of three representatives from the
Employment Development Department: one from the Legal Offices, one from the WID,
and one from the Director's office. The panel will issue a written decision, which will be
sent to the appropriate parties within thirty (30) days of receipt of the request for State
review.
Decisions issued by this panel, under the authority of the Governor, are final.
14
EXHIBIT C
D. Issuance of State Review Decision.
The State review will be limited to violations of the WIA, implementing WIA regulations or
the grant agreement. This review shall be limited to the record established at the LWIA
hearing.
V. Procedures for Handling Discrimination Complaints by
Participants.
A. Complaints on the basis of race, color, or national origin, age, sex, religion, political
affiliation or belief, retaliation, and citizenship, where appropriate, must be filed within 180
days of the alleged occurrence.
1. It is the responsibility of the Santa Ana LWIA's Equal Employment Opportunity (EEO)
Officer to determine jurisdiction and to make the complainant aware of and provide
assistance in filing a complaint in accordance with the Santa Ana LWIA's procedure
under Section II (A).
zs
EXHIBIT C
PROCEDURES FOR HANDLING NON-CRIMINAL COMPLAINTS
No later than
180 days of
alleged
discrimination
Handling of complaints filed at LWIA level arising in connection with WIA
proqrams operated by LWIAs
Informal Resolution Process
Within 10 days of
receipt of
unsatisfactory
decision or 10
days from date
LWIA decision
should have been
issued.
Unsatisfactory Decision or LWIA Decision not issued within 60 days
Request for State Review
Governor's Decision issued by State Review Panel
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If no decision issued by State Review Panel
Appeal to DOL
16
EXHIBIT C
2. In cases where areas of authority overlap, it is the responsibility of the EEO Officer to
advise the complainant of the existence of State, Federal and other proper action
agencies, which may also have a bearing.
Complainants alleging discrimination under this part will be made aware of their right to
file directly with the Office of Civil Rights (OCR), U.S. Department of Labor and
applicable procedures.
4. Complainants must file their complaint directly with:
Anita Queen
Sr. Personnel Analyst - EEO Officer
20 Civic Center Drive, M-24
Santa Ana, CA 92701
(714) 647-5157
VI. Procedures for Handling Handicap Complaints by Participants
Complaints alleging discrimination on the basis of handicap will be filed and processed under
the Department of Labor regulations implementing Section 504 of the Rehabilitation Act of 1973
at 29 Code of Federal Regulations Section 32.
1. Complaints must exhaust the Santa Ana LWIA's informal resolution procedures
before filing their complaint with OCR.
2. Complainants will be made aware of the 180 days requirement in which to file his/her
complaint.
A. Procedures at the LWIA Level
The complainant shall file his/her complaint directly with the Santa Ana LWIA. Upon
receipt of the complaint, the EEO Officer shall investigate and gather information
concerning the complaint.
An informal conference will be held with the parties concerned in an effort to resolve the
issue(s). The complainant has the right to be present and may be represented during
the conference.
3. The Santa Ana LWIA shall issue in writing its decision to the complainant no later than
thirty (30) days after the filing of the complaint.
B. Procedures at the State Level
1. The complainant may appeal to the State if he/she is not satisfied with the decision of the
Santa Ana LWIA.
17
EXHIBIT C
2. The Complainant must file his/her appeal as a request for review directly with the Chief
WID within ten (10) calendar days after the receipt of the Santa Ana LWIA's decision.
3. The Chief-WID, shall issue a decision no later than thirty (30) calendar days after receipt
of the request for review.
4. After the complainant has received a decision or no decision has been received from the
Director of Employment Development Department (on behalf of the Governor), the
complainant has the right to appeal his/her complaint within thirty (30) calendar days to
the Office of Civil Rights (OCR) with the Department of Labor.
is
EXHIBIT C
PROCEDURES FOR HANDLING HANDICAP COMPLAINTS
No later than
180 days of
alleged
discrimination
Filing of complaint on the basis Of Handicap with LWIA
I
Informal Resolution
If no resolution reached
Request for Hearing
Notice of Hearing
Hearing Conducted
LWIA Decision
Unsatisfactory Decision or No Decision
State Review
Governor's Decision
Day 1
Filed within 30
days of
LW IA/State
Decision or 90
days from date of
initial filing of
complaints
Appeal to Assistant Secretary Department of Labor
19
Day 145 Day
60 Days
EXHIBIT C
GLOSSARY OF WIA TERM
AGE DISCRIMINATION ACT - A law passed by Congress in 1975 which prohibits discrimination on
the basis of age by any program or activity receiving Federal Funds.
APPLICANT - An individual who applies to a subrecipient or contract for services provided under
WIA and who has not yet transitioned to the status of participant.
ASSESSMENT - Services designed to determine each participant's employability, aptitudes, abilities
and interests and to develop a plan to achieve the participant's employment and related goals; also to
identify the available employment and traning activities appropriate for the participant. Testing and
counseling may also be used during assessment process.
CHARGING PARTY (CP) COMPLAINANT. GRIEVANT OR AGGRIEVED PERSON - The person
who charges that he/she has been discriminated against under Department of Justice
nondiscrimination and civil rights regulations and/or guidelines.
DISCRIMINATION - In general, a failure to treat all equally, whether intentional or unintentional; the
effect of an action, policy or practice which selects an individual or class of persons to receive
unequal treatment.
ELIGIBLE NON-CITIZEN - Lawfully admitted permanent resident, aliens, lawfully admitted refugees,
and parolees and other individuals authorized by the Attorney General to work in the United States.
EMPLOYER - An employer subject to the provisions of the Civil Rights Act of 1964, as amended,
including state and local governments and any Federal agency subjects to the provisions of Section
717 of the Civil Rights Act, as amended; and any Federal contractor or subcontractor covered by
executive Order 11246, as amended.
GRIEVANCE - An allegation that something imposes an illegal obligation or burden or denies some
equitable or legal right, or causes injustice .
HANDICAPPED INDIVIDUAL - Any individual who has a physical or mental disability that constitutes
or results in a substantial handicap to employment.
INTAKE - Includes screening to determine eligibility; to select from eligible applicants those
individuals who are most in need and can benefit from program services; to complete procedural
requirements necessary to enroll an individual into the program and to refer those not enrolled to
other programs.
JOINT COMPLAINT - A complaint of employment discrimination covered by Title VII or the Equal
P_ay_Act- and- by_T-itle--V-I-or-Title IX.__Individual '"joint complaints-are-normally investigated, byEEOC_ __-
20
EXHIBIT C
unless OCR has a compelling reason to investigate. "Joint complaints" alleging discrimination in
employment and other practices and pattern or practice "joint complaints" are normally investigated
by OCR.
JURISDICTION - Authority to investigate and resolve complaints against an institution subject to a
law or statute which has been assigned to OCR for enforcement, i.e., Title VI, Title IX, etc.
PARTICIPANT - Any applicant who has: (1) Been determined eligible for participation upon intake;
and (2) Who is receiving subsidized employment, training or services (except post-termination
services) funded under the Act, following intake, except for an individual who receives only outreach
and/or intake and assessment services.
zl
EXHIBIT C
CERTIFICATION REGARDING LOBBYING
CERTIFICATION FOR CONTRACTS GRANTS LOANS
and COOPERATIVE AGREEMENTS
The undersigned certifies, to the best of his or her knowledge and belief, that:
1) No Federal appropriated funds have been paid or will be paid, by or on behalf of
the undersigned, to any person for influencing or attempting to influence an
officer or employee of any agency, a Member of Congress in connection with the
awarding of any Federal contract, the making of any Federal grant, the making of
any Federal loan, the entering into of any cooperative agreement, and the
extension, continuation, renewal, amendment, or modification of any Federal
contract, grant, loan, or cooperative agreement.
2) If any funds other than Federal appropriated funds have been paid or will be paid
to any person for influencing or attempting to influence an officer or employee of
any agency, a Member of Congress, an officer or employee of Congress, or an
employee of a member of Congress in connection with this Federal contract,
grant, loan, or cooperative agreement, the undersigned shall complete and
submit Standard Form-LLL, "Disclosure Form to Report Lobbying." in
accordance with its instructions.
3) The undersigned shall require that the language of this certification be included in
the award documents for all subawards at all tiers (including agreements) and
that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed
when this transaction was made or entered into. Submission of this certification is a
prerequisite for making or entering into this transaction imposed by 31 U.S.C. 1352.
Any person who fails to file the required certification shall be subject to a civil penalty of
not less than $10,000 and not more than $100,000 for each such failure occurring on or
before October 23, 1996, and of not less than $11,000 and not more than $110,000 for
each such failure.
Orangewood Childrens Foundation
Grantee/Contractor Organization
ELjs-k?r `{uu bulsm1 fVO?ec
Program Title
Sign GJ`/-
Name of Certifying Official Signature
EXHIBIT D
Certification Regarding Drug-Free Workplace Requirements
The certification set out below is a material representation upon which reliance is placed
by the U.S. Department of Housing and Urban Development in awarding the grant. If it
is later determined that the contractor knowingly rendered a false certification, or
otherwise violates the requirements of the Drug-Free Workplace Act, the U.S.
Department of Housing and Urban Development, in addition to any other remedies
available to the Federal Government, may take action authorized under the Drug-Free
Workplace Act.
CERTIFICATION
A. The contractor certifies that it will provide a drug-free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture,
distribution, dispensing, possession or use of a controlled substance is
prohibited in the contractor's workplace and specifying the actions that will
be taken against employees for violation of such prohibition;
(b) Establishing a drug-free awareness program to inform employees about -
(1) The dangers of drug abuse in the workplace;
(2) The contractor's policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation, and employee
assistance program; and
(4) The penalties that may be imposed upon employees for drug abuse
violations occurring in the workplace;
(c) Making it a requirement that each employee who will be engaged in the
performance of the grant be given a copy of the statement required by
paragraph (a);
(d) Notifying the employee in the statement required by paragraph -(a) that,
as a condition of employment under the contract, the employee will -
(1) Abide by the terms of the statement; and
(2) Notify the employer of any criminal drug statute conviction for a
violation occurring in the workplace no later than five days after
such conviction.
EXHIBIT E
Pg. 2
(e) Notifying the U.S. Department of Housing and Urban Development within
ten days after receiving notice under subparagraph (d)(2) from an
employee or otherwise receiving actual notice of such conviction;
(f) Taking one of the following actions, within 30 days of receiving notice
under subparagraph (d)(2), with respect to any employee who is so
convicted -
( 1) Taking appropriate personnel action against such an employee, up
to and including termination; or
(2) Requiring such employee to participate satisfactorily in a drug
abuse assistance or rehabilitation program approved for such
purposes by a Federal, State, or local health, law enforcement, or
other appropriate agency;
(g) Making a good faith effort to continue to maintain a drug-free workplace
through implementation of paragraphs (a), (b), (c), (d), (e) and (f).
B. The contractor shall insert in the space provided on the attached "Place of
Performance" form the site(s) for the performance of work to be carried out with
the grant funds (including street address, city, county, state, and zip code) .the
contractor further certifies that, if it is subsequently determined that additional
sites will be used for the performance of work under the contract, it shall notify
the U.S. Department of Housing and Urban Development immediately upon the
decision to use such additional sites by submitting a revised "Place of
Performance" form.
Dated: 7 021
Program Operator
EXHIBIT E
DIVISION OF EMPLOYMENT SERVICES
PLACE OF PERFORMANCE
FOR CERTIFICATION REGARDING DRUG-FREE
WORKPLACE REQUIREMENTS
Name: Bob
Name of Contractor: Orangewood Children's Foundation
Contractor Number:
Date:
The Contractor shall insert in the space provided below the site(s) expected to be used
for the performance of work under the contract covered by the certification:
Place of Performance (include street address, city, county, state, zip code for each site):
1575 E. Seventeenth St, Santa Ana, CA 92705
EXHIBIT E
Attachment C
BUDGETFORM
All costs related to the program activities described in the proposal must be included on the Budget Form. A budge
narritive must be attached on a separate sheet of paper for all line items marked with an * astrisk.
Note: Audit Requirements
States, local governments and non-profit institutions who receive $500,000 or more in federal funds in a fiscal year
shall meet the audit requirements of the OMB Circular A-133, "Audits of States, and Local Governments and Non-
Profit Institutions."
EXHIBIT F
*See Budget Form Instructions
Budget Narrative
PERSONNEL
Salaries: List each individual position dedicated to this project. List title, percentage of full time
equivalent (FTE) or the amount of time to be charged to this project.
Benefits: List each individual position dedicated to this project. List title, percentage of full time
equivalent (FTE) or the amount of time to be charged to this project.
Key Staff and staffing level rationale
The Foster Youth Liaison Project will staff 4 part-time Peer Mentors. The Peer Mentors will
be currently enrolled in college level studies with a focus on Human Services and/or related
fields. The Peer Mentors are also young adults who have emancipated from the foster care
system and have successfully provided mentoring services through other Orangewood
Children's Foundation programs. The use of part-time staff is critical to this project. The
Foster Youth Liaison Project will provide a 6:1 participant to case manager (Peer Mentor)
ratio as well as provide the Peer Mentors with valuable work experience and training. This
project will also provide a Foster Youth Liaison Project Supervisor who will provide
oversight on client progress and Peer Mentor performance and the Staff Accountant who will
track program expenditures and provide overall finance support. The following is a
description of the individual positions dedicated to this project:
4 Peer Mentors @ .450 FTE each (Peer Mentor positions are PT 18 hours per week) Peer
Mentor hourly rate is $14.00 per hour. 4 Peer Mentors at .450 FTE equals 1.8 FTE at 2,808
hours is $52,416. We may reallocate funds to the line in case more Peer Mentor hours are
needed to serve program participants and meet program objectives.
1 Foster Youth Liaison Project Supervisor @ .50 FTE/ 23% Benefits ($24,300 + $5,589 =
$29,889)
1 Staff Accountant @ .10 FTE/ 23% Benefits ($5,300 + $1,219 = $6,519)
OPERATING EXPENSES
Rent or User Fee: Provide percent of office space that will be charged to this project. Describe
how percentage was determined. N/A
Equipment Rental Fee (equipment may not be purchased): List items that will be used for this
project. Provide percent of rental fee that will be charged to this project. Describe how
percentage was determined. N/A
Vehicle Lease (vehicles may not be purchased): Provide list of vehicles dedicated for this
project. Describe vehicle use and percentage of use that will be charged to this project. Describe
how percentage was determined. Note: CONTRACTOR shall also obtain and maintain, during
EXHIBIT F
the effective period of this Agreement, broad form automobile liability coverage with a
$1,000,000 minimum limit. N/A
Indirect Cost: Provide indirect cost rate plan. N/A
Participant Wages: Describe costs directly related to individual participants such as paid
training and/or work experience. Include number of youth, hourly wage, benefits and bonuses.
Include length of activity. N/A
Support Services: Attach policies and procedures for supportive services. Policy must include
spending limits.
Supportive services are critical to the success of our participants. This target group enters our
program with multiple barriers that must be addressed before a successful outcome can be
achieved. Our program model will dedicate a significant amount of resources in the
Supportive Services line item of our budget. Although all non-WIA resources will be
explored and utilized prior to the use of WIA funds, we acknowledge that childcare, housing
and counseling services are needed and can be difficult to attain through other means.
Please see the Supportive Services Policy included in this proposal.
Participant Incentives: Indicate the type of payment, rate of payment and describe what youth
must achieve to receive the incentive.
The Foster Youth Liaison Project program model builds in incentives that help our youth
achieve goals. In addition to the performance goals set forth by the grant, our program model
has established additional activities that will assist youth in becoming empowered, self-reliant
and productive adults within one year of their enrollment. Participants will have the
opportunity to complete the following:
Goal Incentive
If Basic Skills Deficient, improve at least One $50 Gift Card
Educational Level in Math and/or Reading b Exit.
Retain or Enter Unsubsidized Employment after Exit $50 Gift Card
and by the end of the 1st Quarter after Exit. $50 Bonus Gift Card will be provided if
the job is identified as Green, High
Demand, and/or STEM
Retain or Enroll in Post-Secondary Education after $50 Gift Card
Exit and b the end of the I" Quarter after Exit.
Complete a Diploma or Certificate after Enrollment $50 Gift Card
and b the end of the 3`d Quarter after Exit.
Stay connected with your Case Manager throughout $50 Gift Card
the Program Year and Follow-Up Year by
completing Exit, and all Follow-Ups.
Complete M Action Plan Goals b Exit $100 Gift Card
EXHIBIT F
Upon successful completion of the above objectives, participants will be given a gift card
valued at their listed amounts above. 24 participants may earn up to $400 dollars in gift cards
each, which totals to a budgeted amount of $9,600. Gift cards will be from a WIA authorized
list to ensure clients may purchase items that may directly benefit their ability to access
employment, education, etc.
Other: This item may include fieldtrips and youth stipends. All items must be listed and
include cost details. N/A
EXHIBIT F
Attachment D
Assurances & Certifications
Selected providers will be required to sign and submit "actual" assurances and certificates as
required by the City of Santa Ana and the Workforce Investment Board on all contracts.
I recognize that I must give assurances for each item below. If I cannot, this proposal will be
automatically rejected. Please initial each box.
?x I am authorized by my Board of Directors, Trustees, other legally qualified officer, or as the owner of this
agency or business to submit this proposal.
O We are not currently on any Federal, State of California, or local Debarment list.
0 We will provide records to show that we are fiscally solvent, if needed.
0 We have, or will have, all of the fiscal control and accounting procedures needed to ensure that WIA funds will
be used as required by law and contract.
O We have additional funding sources and will not be dependent on WIA funds alone.
We do or will meet the applicable Federal, State, and local compliance requirements.
These include, but are not limited to:
? Records accurately reflect actual performance.
O Maintain record confidentiality, as required.
O Reporting financial, participant, and performance data, as required.
O Comply with State and Federal fiscal and program activity audits.
O Complying with Federal and State non-discrimination provisions.
O Meeting requirements of Section 504 of the Rehabilitation Act of 1973.
O Meeting requirements of the American's with Disabilities Act of 1990. (submit attachment F)
• Meeting all applicable labor law, including Child Labor Law standards.
O Agree to provide a drug free workplace.
? Agree to insure the City of Santa Ana through General Liability Insurance and Automobile Liability
Coverage in the amount of $1,000,000.00 policy.
O Agree to provide all participants with Grievance Procedures.
O Agree to insure proposer's employees through Workers Compensation Insurance
(including part-time employees)
0 Procurement policies and procedures are in place and meet federal guidelines.
We will not:
x? Place a youth in a position that will displace a current employee.
O Use WIA money to assist, promote, or deter union organizing.
O Use funds to employ or train of persons in sectarian activities.
O Use funds for youth in the construction, operation, or maintenance of any part of a facility to be used for
sectarian instruction or religious worship.
O Use WIA funds for activities that would interfere with or replace regular academic requirements for eligible
youth who are not dropouts.
O Use WIA funds to carry out programs funded under the School-to-Work Opportunities Act of 1994 unless
the program(s) are only for youth eligible to participate under WIA.
O Use WIA money under this contract to purchase any equipment.
all of the above are true.
Name
Title
0
Date
Z)
EXHIBIT G
Apr 14 2010 10:19AM HP LRSERJET FAX
p.2
CERTIFICATE OF LIABILITY INSURANCE op lo PC DATEIMANDIYY'Yn
ORAII 01128/10
eR THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
C
Chapman ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
License #0522024 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
P
0
Box 5455 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
.
.
Pasadena CA 91117-0455
Phone:626-405-8031 Sax:626-405-0585 INSUR ERB AFFORDING COVERAGE NAIC$
INSURED INSURER A: Neryr.LLLe' InmeAnae Allvenu
INSURER B: D,e.e a...La.., x..u:.... C. 16691
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INSURER E
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD IND GATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANYCONTRACT OR OTHER DOCUMENT WITH RESPECTTO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE 1INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL TIE TERMS, EXCLUSIONS AND C ONDITIONS OF SUCH
POLICIES, AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
LTR NSR TYPEOFWSURANCE POLICYNUMBER A7 M DNY OAT M/DD LIMITS
GENERAL LABILITY EACH OGOURHIII $ SDD0000
A X X COMMERCIAL GEN ERAL LIABILITY 20102277ONEO 02/01/10 02/01/11 PREMISES (Eencumnc. $500000
CLAIMS MADE OCCUR MED EXP IMyonepeuon) s200DO
X Prof Liability PERSONAL A ADV INJURY $ 100DDOO
X Abuse Liability GENEHALAGGREGATE $ 30000DO
GEN'L AGGREGATE LIM IT "PLIES PER: PRODUCTS - COMP/OP AGG E 3000000
I POLICY jEO LOc
AUTOMOBILE LIABILITY COMBINED SINGLE LIMB
S lDDDDDD
A ANY AUTO 201D1277SNPO 02/01/10 02/01/11 (ES soolaenl)
ALLOW NED AUTOS BODILY INJURY
$
SCHEDULED AUTOS aTrt
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X HIRED AUTOS T? Q 0
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WORKERS 10
AND EMPLOYERS' LIARILITY X TORY LIMITS X ER
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EXCLUDE
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6PEGrAL PROVISIONS Wow
E. L. D16EASE-POI,IGY LIMIT
$1000000
OTHER
B' Property Coverage PAC757534604
I 02/01/10 02/01/11 Blkt Cont $666,000
;.C Crime Coverage -- CCP006190605 02/01/10 02/01/11 E I Dish $500,000
DESCRIPTION OF OPERATIONS/ LOCATIONS / VEHICLES I EXCLUSIONSADDED BY ENOORSEMENTI SPECIAL PROVISIONS
The City of Santa-Ana, it's officers, employees, agents, volunteers and
representatives are named as an Additional Insured an respects liability
arising from the operations of the Named Insured per the attached CG 2026
endorsement. Workers compensation coverage excluded, evidence only. 10 days
notice of cancellation for non-payment of premium. XX
SHOULD ANY OF TM ABOVE DESCRIBED POLICIES BE CANCELLED BEFORETHE ed'IRATIC
CITYSAN GATETHEREOF,THEIOWINa IBURERYALL-MAIL Q_OAVSWFUTTEN
NOTICE TOME CERTIFICATE HOLDER NAMED To THE LEFT, BUS
City of Santa Ana
20 Civic Center Plaza
ACORD 29 (2008/01)
The ACORD name and logo are registered marks of ACORD
Apr 14 2010 10:19AM HP LASERJET FAX
p.3
IMPORTANT
II the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement
on this certificate does not confer rights to the certificate holder in lieu of such endorsament(s).
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may
require an endorsement. A statement on this certificate does not confer rights to the certificate
holder in lieu of such endorsement(s).
DISCLAIMER
This Certificate of Insurance does not constitute a contract between the Issuing Insurer(s), authorized
representative or producer, and the certificate holder, nor does It affirmatively or negatively amend,
extend or alter the coverage afforded by the policies listed thereon.
ACORD 25 (2009M)
Rpr 14 2010 10:20RM HP LRSERJET FAX
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to lability, ffor ''boclfly in?tJry" °'prnper damage' or
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APPROVED AS TO "ORM
-4A SPA STORCK
Assistant City Attorney
p.4
00 261607'U., tCtS`O phoWer4 s lmgj2b'04 Page i oil El
Apr 01 10 09:13a OCCTAC
•
ISSUE DATE: 04-14-2010
CITY OF SANTA ANA
20 CIVIC CENTER PLZ M25
SANTA ANA CA 92701-4058
SP
This is to certify that we have issued a valid Workers' Compensation insurance policy In a form approved by the
California Insurance Commissioner. to the employer named below for the policy period indicated.
(M -?-6)
p.2
This policy is not subject to cancellation by the Fund except upon 30 days advance written notice to the employer.
We will also give you 30 days advance notice should this policy be cancelled prior to Its normal expiration.
This certificate of insurance is not an Insurance policy and does not amend, extend or alter the coverage afforded
by the policy listed herein. Notwithstanding any requirement, term or condition of any contract or other document
with respect to which this certificate of Insurance may be issued or to which it may pertain, the insurance
afforded by the policy described herein is subject to all the terms, exxc'lluusllonns, and conditions, of such policy.
tthon,'ed Representalive Z Interim President and CEO
EMPLOYER'S LIABILITY LIMIT INCLUDING DEFENSE COSTS: $1,000,000 PER OCCURRENCE,
ENDORSEMENT #2065 ENTITLED CERTIFICATE HOLDERS' NOTICE EFFECTIVE 04-14-2005 IS
ATTACHED TO AND FORMS A PART OF THIS POLICY.
X .S SO Too
P•4YR?V?D
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mststa /
EMPLOYER
ORANQE COUNTY CHILDREN'S THERAPEUTC ARTS
2218 N BROADWAY
SANTA ANA CA 92708
7145649690
POLICYHOLDER COPY
P.O. BOX 420807, SAN FRANCISCO,CA 94142-0807
CERTIFICATE OF WORKERS' COMPENSATION INSURANCE
GROUP: 000687
POLICY NUMBER: 00007722009
CERTIFICATE ID: 18
CERTIFICATE EXPIRES: 04-14-2011
04-14-2010/04-14-2011
SP
SP
M0409
REV.120101 PRINTED : 03-17-2010