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HomeMy WebLinkAboutUNITED STATES POSTAL SERVICE OFFICE OF INSPECTOR GENERAL (USPS-OIG) IMUNANUE NUT REQUIRED WORK MAY PROCEED N-2010-061 CLERK OF COUNC L ORDER / SOLICITATION If OFFER / AWARD ' 1. REQUISITION N0. PAGE OF OFFEROR TO PLETE BLOCKS 13, 14, 16, 22, 23 and 26 lOGD5459 1 2 2. CONTRACTIORDER NO. 3. AWARD/ 4. MASTER/AGENCY CONTRACT NO. 5. SOLICITATION NO. 6. SOLICITATION Z'6HQOTG-I0-B-0097 EFFECTIVE DATE ISSUE DATE t 07/21/2010 S 7. For Solicitation s. NAME b. TELEPHONE NO. c. FAX NO. 8. OFFER DUE DATEITIME Information Call JACQUELINE ROSS (703) 248-2149 (703) 248-7866 9. ISSUED BY CODE 6H OIG 111ACO 11. SOLICITATION 12. DELIVERYFOR FOB 13. DISCOUNT TERMS UNITED STATES POSTAL SERVICE CODE METHOD DESTINATION UNLESS See Schedule \ OFFICE OF INSPECTOR GENERAL 6HQOIG BLOCKISCHECKED 31735 N LYNN ST 10TH FLR ARLINGTON VA 22209-2020 ? SEE SCHEDULE US X RFD RFP EMAIL: ]LOSS@uspsoig.gov ORAL 14 SUPPLIER CODE 000415321 15. BILLING ADDRESS CITY OF SANTA ANA ACCOUNTING DEPARTMENT ATTN NANCY ROBLES USPSOIG CITY HALL 1735 N. LYNN STREET P 0 BOX 1988 ARLINGTON VA 22209-2020 SANTA ANA CA 92702-1988 TEL. 714) 647-3357 FAX. EMAIL: WNavaja@santa-ana.org 16. REMITTANCE ADDRESS CODE 00007 17. DELIVERY ADDRESS CITY OF SANTA ANA USPS-OIG CITY HALL PACIFIC AREA ATTN NANCY ROBLES ATTN: KESHIA FISHER PO BOX 1988 2300 REDONDO AVENUE 2ND FLOOR SANTA ANA CA 92702-1988 LONG BEACH CA 90809-9998 TELEPHONE N0: TEL: FAX: DELIVER BY/END DATE'. EMAIL: ©CHECK EFT 18. < 19. 20. 21. 22. 23. ITEM NO SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT This Purchase Order is issued to acquire Lights and Siren Equipment and Installation needed for Los Angeles, San Diego and Long Beach, CA Vehicles in accordance with the attached Offeror's Quote #0910-1, dated 6/22/10. Term of Contract: July 21, 2010 to September 30, 2010. Point of Contact: Keshia Fisher (562) 343-9850 kfisher@uspsoig.gov Continued 24. TOTAL AWARD AMOUNT (USPS Use Only) $9,157.83 25. ? The supplier is required to sign this document and return 1 26. ? Award of Conlrect Your offer on Solicitation (block 5) copies to the issuing office, The supplier agrees, subject to the terms is accepted as to items and conditions specified herein, to provide and deliver all items identified above and on any additional sheets. 27a. SIGNATURE OF SUPPLIER 2Ba. UNITED STATES POSTAL SERVICE (SIGNATURE OF CONTRACTING OFFICER) See Attached Signature Page 271, . PRINTED NAME AND TITLE OF SUPPLIER 27c. DATE SIGNED 26b, PRINTED NAME OF CONTRACTING OFFICER 28c. DATE SIGNED See Attached Signature Page JACQUELINE ROSS PS Form 8203 (March 2007) REQUISITION N0. PAGE OF CONTINUATION SHEET 10GD5459 2 2 CONTRACT/ORDER NO. AWARD/ MASTER/AGENCY CONTRACT NO. SOLICITATION N0. SOLICITATION 6HQOIG-I0-13-0097 EFFECTIVE DATE ISSUE DATE 07/21/2010 ITEM NO SCHEDULE OF SUPPLIES I SERVICES QUANTITY UNIT UNIT PRICE AMOUNT Sub Rept Req'd: N Payment Terms: NET30 Accounting Info: BFN: 053641 Period of Performance: 0712112010 to 09/30/2010 00001 INSTALLATION of Emergency Lights and sirens 9,157.83 Account Number: 52105 FOB: Destination The total amount of award: $9,157.83. The total amount for this award is shown in box 24. PS Form 8203 (March 200]) Additional services provided in compliance with this Offer may be agreed to by a writing executed by Santa Ana Corporate Yard Facilities, Fleet, and Stores Manager Rick D. Longobart. IN WITNESS WHEREOF, the parties hereto have executed the Offer to Acquire and Install Lights and Siren Equipment for USPS-OIG this day of , 2010. ATTEST: CITY OF SANTA ANA 4ra'~ ~ aww:rm MARIA D. HUI AR DAVID N. REAM Clerk of the Council City Manager APPROVED AS TO FORM: JOSEPH W.FLETCHER City Attorney By..; 14 Laura Sheedy Assistant City Attorney RECOMMENDED FOR APPROVAL: FRANCISCO GUTIERREZ Executive Director, FMSA TABLE OF CONTENTS PART 1 - COVER SHEET AND SCHEDULE .....................................................................................................2 ACKNOWLEDGMENT OF AMENDMENTS .....................................................................................................2 INVOICE STATEMENT .......................................................................................................................................2 NAICS SELF-CERTIFICATION ..........................................................................................................................2 PRIVACY ACT STATEMENT .............................................................................................................................3 PRIVACY ACT STATEMENT .............................................................................................................................3 PART 2 - PROVISIONS ........................................................................................................................................4 PROVISION 4-1 STANDARD SOLICITATION PROVISIONS (NOVEMBER 2007) ......................................4 PART 3 - CONTRACT CLAUSES .......................................................................................................................6 CLAUSE 2-19 OPTION TO EXTEND (SERVICES CONTRACT) (MARCH 2006) .........................................6 CLAUSES INCORPORATED BY REFERENCE ................................................................................................6 CLAUSE B-3 CONTRACT TYPE (MARCH 2006) .............................................................................................6 CLAUSE B-78 RENEWAL (MARCH 2006) ........................................................................................................6 CLAUSE 4-1 GENERAL TERMS AND CONDITIONS (JULY 2007) ...............................................................6 CLAUSE 4-2 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT POLICIES, STATUTES OR EXECUTIVE ORDERS (JULY 2009) .......................................................................................9 CLAUSE 6-1 CONTRACTING OFFICER'S REPRESENTATIVE (MARCH 2006) ........................................10 PART 4 - LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS 1 I LISTING ..............................................................................................................................................................11 Page 1 of 11 PART 1 - COVER SHEET AND SCHEDULE ACKNOWLEDGMENT OF AMENDMENTS The offeror acknowledges receipt of amendments to the solicitation numbered and dated as follows: Amendment Number Date Amendment Number Date REMITTANCE ADDRESS Remittance Address (if different from Block 16, PS Form 8203) INVOICE STATEMENT All invoices MUST reference the Award Number and corresponding line item number listed on this purchase document. Invoices not in compliance may result in delayed payment. All payments for this award and related orders will be transmitted or sent to the Remittance Address on the Award document regardless of any Remittance Address on the invoice. It is the Supplier's responsibility to ensure the Remittance Address is correct on the Award document. If the Remittance Address is not correct on the Award document, the Buyer must issue a modification to correct the address. NAICS SELF-CERTIFICATION For supplier self-certification, NAICS code 811198, ALL OTHER AUTOMOTIVE REPAIR AND MAINTENANCE, is applicable to this solicitation/award (for more information visit www.sba.gov). Page 2 of 1 I PRIVACY ACT STATEMENT PRIVACY ACT STATEMENT To the extent that the information you provide is about an individual, the Privacy Act will apply. Collection of that information is authorized by 39 USC 401. As a routine use, the information may be disclosed to an appropriate government agency, domestic or foreign, for law enforcement purposes; where pertinent, in a legal proceeding to which the USPS is a party or has an interest; to a government agency in order to obtain information relevant to a USPS decision concerning employment, security clearances, contracts, licenses, grants, permits, or other benefits; to a government agency upon its request when relevant to its decision concerning employment, security clearances, security, or suitability investigations, contracts, licenses, grants, or other benefits; to a congressional office at your request; to an expert, consultant, or other person under contract with the USPS to fulfill an agency function; to the Federal Records Center for storage; to the Office of Management and Budget for review of private relief legislation; to an independent certified public accountant during an official audit of USPS finances; to an investigator, administrative judge or complaints examiner appointed by the Equal Employment Opportunity Commission for investigation of a formal EEO complaint under 29 CFR 1614; to the Merit Systems Protection Board or Office of Special Counsel for proceedings or investigations involving personnel practices and other matters within their jurisdiction; to a labor organization as required by the National Labor Relations Act; to a federal, state or local agency, financial institution or other appropriate entity for the purpose of verifying an individual's or entity's eligibility or suitability for engaging in a transaction. In addition, the following disclosures may be made to any person: a solicitation mailing list when a purchase is highly competitive and competitions will not be harmed by release, or to provide an opportunity for potential subcontractors seeking business; a list of lessors of real or personal property to the Postal Service; a list of entities with whom the Postal Service transacts for goods or services, interests in real property, construction, financial instruments, or intellectual property; and the identity of the successful offeror. Completion of this form is voluntary; however, if this information is not provided, we will be unable to process your request. Page 3 of 11 PART 2 - PROVISIONS PROVISION 4-1 STANDARD SOLICITATION PROVISIONS (NOVEMBER 2007) N/A a. Submission of Offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified on this solicitation. Offers may be submitted on PS Form 8203, Order/Solicitation/Offer/Award, letterhead stationary, or as otherwise specified in the solicitation. As a minimum offers must show: (1) Solicitation number; (2) The name, address and telephone number of the offeror; (3) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary; (4) Terms of any expressed warranty; (5) Price and any discount terms; (6) "Remit to" address, if different than mailing address; (7) A completed copy of the representations and certifications; (8) Acknowledgment of Solicitation Amendments; (9) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items, and other references (including contract numbers, point of contact, with telephone numbers, and other relevant information); and (10) If the offer is not submitted on PS Form 8203, include a statement specifying the extent of agreement with all terms and conditions and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation, may be excluded from consideration. b. Business Disagreements. Business disagreements may be lodged with the Supplier Disagreement Resolution Official (SDR Official) if the supplier and the contracting officer have failed to resolve the disagreement as described in 39 CFR Part 601 (available for review at www.gpoaccess.gov/ecfr). The SDR Official will consider the disagreement only if it is lodged in accordance with the time limits and procedures described in 39 CFR Part 601. The SDR Official's decisions are available for review at usps.com. c. Product Samples. When required by the solicitation, product samples must be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in the solicitation, these samples must be submitted at no expense to the Postal Service and returned at the sender's request and expense, unless they are destroyed during preaward testing. d. Multiple Offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately. e. Late Offers. Offers or modifications of offers received at the address specified for the receipt of offers after the exact time specified for receipt of offers will not be considered unless determined to be in the best interests of the Postal Service. f Type of Contract. The Postal Service plans to award a contract contracting officer insert type of contract; see the Select Contract Type topic of the Develop Sourcing Strategy task of Process Step 2: Evaluate Sources, of the Postal Service Supplying Practices) under this solicitation, and all proposals must be submitted on this basis. Alternate proposals based on other contract types will [ ] will not [ ] be considered. g. Contract Award. The Postal Service may evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. Discussions may be conducted if the Postal Service determines they are necessary. The Postal Service may reject any or all offers if such action is in the best interest of the Postal Service; accept other than the lowest offer, and waive informalities and minor irregularities in offers received. Page 4 of 1 I h. Multiple Awards. The Postal Service may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Postal Service reserves the right to make an award on any items for quantity less than the quantities offered, at the unit prices offered, unless the offeror specifies otherwise in the offer. i. Incorporation by Reference. Wherever in this solicitation or contract a standard provision or clause is incorporated by reference, the incorporated term is identified by its title, the provision or clause number assigned to it, and its date. The text of incorporated terms may be found at http://www.usps.com/purchasing/purchasingpubs/pubsmenu.htm If checked, the following provision is incorporated in this solicitation by reference: (contracting officer will check as appropriate.) [ ] Provision 3-1: Notice of Small, Minority, and Woman-owned Business Subcontracting Requirements (March 2006) Page 5 of 11 PART 3 - CONTRACT CLAUSES CLAUSES INCORPORATED BY REFERENCE CLAUSE 2-19 OPTION TO EXTEND (SERVICES CONTRACT) (MARCH 2006) The above clauses are incorporated by reference as if set forth in full text. The text of these clauses may be accessed electronically at this address: http://www.usps.com/cpim/ftp/manuals/spp/spp.pdf or, upon request, will be provided by the contracting officer. CLAUSE B-3 CONTRACT TYPE (MARCH 2006) This is a FIRM FIXED PRICE contract. CLAUSE B-78 RENEWAL (MARCH 2006) This contract may be renewed by mutual agreement of the parties. CLAUSE 4-1 GENERAL TERMS AND CONDITIONS (JULY 2007) a. Inspection and Acceptance. The supplier will only tender for acceptance those items that conform to the requirements of this contract. The Postal Service reserves the right to inspect or test supplies or services that have been tendered for acceptance. The Postal Service may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. The Postal Service must exercise its post acceptance rights (1) within a reasonable period of time after the defect was discovered or should have been discovered and (2) before any substantial change occurs in the condition of the items, unless the change is due to the defect in the item. b. Assignment. If this contract provides for payments aggregating $10,000 or more, claims for monies due or to become due from the Postal Service under it may be assigned to a bank, trust company, or other financing institution, including any federal lending agency, and may thereafter be further assigned and reassigned to any such institution. Any assignment or reassignment must cover all amounts payable and must not be made to more than one party, except that assignment or reassignment may be made to one party as agent or trustee for two or more parties participating in financing this contract. No assignment or reassignment will be recognized as valid and binding upon the Postal Service unless a written notice of the assignment or reassignment, together with a true copy of the instrument of assignment, is filed with: (1) The contracting officer; (2) The surety or sureties upon any bond; and (3) The office, if any, designated to make payment, and the contracting officer has acknowledged the assignment in writing. (4) Assignment of this contract or any interest in this contract other than in accordance with the provisions of this clause will be grounds for termination of the contract for default at the option of the Postal Service. c. Changes (1) The contracting officer may, in writing, without notice to any sureties, order changes within the general scope of this contract in the following: (a) Drawings, designs, or specifications when supplies to be furnished are to be specially manufactured for the Postal Service in accordance with them; (b) Statement of work or description of services; (c) Method of shipment or packing; (d) Places of delivery of supplies or performance of services; (e) Delivery or performance schedule; Page 6 of 11 (f) Postal Service furnished property or facilities. (2) Any other written or oral order (including direction, instruction, interpretation, or determination) from the contracting officer that causes a change will be treated as a change order under this paragraph, provided that the supplier gives the contracting officer written notice stating (a) the date, circumstances, and source of the order and (b) that the supplier regards the order as a change order. (3) If any such change affects the cost of performance or the delivery schedule, the contract will be modified to effect an equitable adjustment. (4) The supplier's claim for equitable adjustment must be asserted within 30 days of receiving a written change order. A later claim may be acted upon - but not after final payment under this contract - if the contracting officer decides that the facts justify such action. (5) Failure to agree to any adjustment is a dispute under Clause B-9, Claims and Disputes, which is incorporated into this contract by reference (see paragraph s). Nothing in that clause excuses the supplier from proceeding with the contract as changed. d. Reserved e. Reserved f Reserved g. Invoices (1) The supplier's invoices must be submitted before payment can be made. The supplier agrees that submission of an invoice to the Postal Service for payment is a certification that: (a) Any services being billed for have been performed in accordance with the contract requirements; and (b) Any supplies for which the Postal Service is being billed have been shipped or delivered in accordance with the instructions issued by the contracting officer and that the supplies are in the quantity and of the quality designated in the contract. (2) To ensure prompt payment, an original invoice (or electronic invoice, if authorized) must be submitted to the address designated in the contract to receive invoices for each destination and shipment. An invoice must contain: (a) The supplier's name, remit to address (including ZIP+4) and phone number; (b) Unique invoice number and invoice date; (c) Any applicable task or delivery order number; (d) A description of the supplies or services and the dates delivered or performed; (e) The point of shipment or delivery; (0 Quantity, unit of measure, unit price(s) and extension(s) of the items delivered; (g) Shipping and payment terms, including GBL number if applicable; and (h) Any additional information required by the contract. h. Patent Indemnity. The supplier will indemnify the Postal Service and its officers, employees and agents against liability, including costs for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark, or copyright, arising out of the performance of this contract, provided the supplier is reasonably notified of such claims and proceedings. i. Payment (1) Payment will be made for items accepted by the Postal Service that have been delivered to the delivery destinations set forth in this contract. The Postal Service will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and 5 CFR 1315. Payments under this contract may be made by the Page 7 of 1 1 Postal Service either by electronic funds transfer (EFT), check, or government credit card at the option of the Postal Service. When the EFT payment method is selected, the Postal Service will provide the supplier with Form 3881, Supplier's Electronic Funds Transfer Enrollment Form, at contract award. The supplier must complete the form and submit it to the designated Postal Accounting Service Center to ensure the proper routing of payments. 2) In conjunction with any discount offered for early payment, time will be computed from the date of the invoice. For purposes of computing the discount earned, payment will be considered to have been made on the date which appears on the payment check or the date on which an electronic funds transfer was made. j. Risk of Loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract will remain with the supplier until, and will pass to the Postal Service upon: 1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin, or; 2) Delivery of the supplies to the Postal Service at the destination specified in the contract, if transportation is f.o.b. destination. k. Taxes. The contract price includes all applicable federal, state, and local taxes and duties. 1. Termination for the Postal Service's Convenience. The Postal Service reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the supplier must immediately stop all work and must immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the supplier will be paid a percentage of the work performed prior to the notice of termination, plus reasonable charges the supplier can demonstrate to the satisfaction of the Postal Service using its standard record keeping system, have resulted from the termination. The supplier will not be paid for any work performed or costs incurred which reasonable could have been avoided. m. Termination for Default. The Postal Service may terminate this contract, or any part hereof, for default by the supplier, or if the supplier fails to provide the Postal Service, upon request, with adequate assurances of future performance. In the event of termination for default, the Postal Service will not be liable to the supplier for any amount for supplies or services not accepted, and the supplier will be liable to the Postal Service for any and all rights and remedies provided by law. The debarment, suspension, or ineligibility of the supplier, its partners, officers, or principal owners under the Postal Service's procedures (see 39 CFR Part 601) may constitute an act of default under this contract, and such act will not be subject to notice and cure pursuant to any termination of default provision of this contract. If it is determined that the Postal Service improperly terminated this contract for default, such termination will be deemed a termination for convenience. n. Title. Unless specified elsewhere in this contract, title to items furnished under this contract will pass to the Postal Service upon acceptance, regardless of when or were the Postal Service takes physical possession. o. Warranty. The supplier warrants and implies that the items delivered under this contract are merchantable and fit for the use for the particular purpose described in this contract. p. Limitation of Liability. Except as otherwise provided by an express or implied warranty, the supplier will not be liable to the Postal Service for consequential damages resulting from any defect or deficiencies in accepted items. q. Other Compliance Requirements. The supplier will comply with all applicable Federal, State, and local laws, executive orders, rules and regulations applicable to its performance under this contract. r. Order of Precedence. Any inconsistencies in this solicitation or contract will be resolved by giving precedence in the following order; (1) the schedule of supplies and services; (2) the Assignment, Disputes, Payments, Invoice, Other Compliances and Compliance with Laws Unique to the Postal Service Contracts paragraphs of this clause; (3) the clause at 4-2 Contract Terms and Conditions Required to Implement Policies, Statutes or Executive Orders; (4) addenda to this solicitation or contract, including any license agreements for computer software; (5) solicitation provisions if this is a solicitation; (6) other paragraphs of this clause; (7) Form 8203; (8) other documents, exhibits, and attachments, and (9) the specifications. Page 8 of I 1 s. Incorporation by Reference. Wherever in this solicitation or contract a standard provision or clause is incorporated by reference, the incorporated term is identified by its title, the provision or clause number assigned to it in the Postal Service Supplying Practices and its date. The text of incorporated terms may be found at www.usps.com/cpim/ftp/manuals/sppihtml/sppl0.htm. The following clauses are incorporated in this contract by reference: 1) B-1, Definitions 2) B-9, Claims and Disputes 3) B-15, Notice of Delay 4) B-16, Suspensions and Delays 5) B-19, Excusable Delays 6) B-30, Permits and Responsibilities t. Shipping. The supplier must deliver goods that meet the prescribed physical limitations of the current U.S. Postal Service Domestic Mail Manual either by its own personnel/equipment or by use of the United States Postal Service, unless the contracting officer grants a waiver of this requirement. The supplier is responsible for ensuring that the packing and packaging are sufficient to protect the goods and ensure usability upon receipt. CLAUSE 4-2 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT POLICIES, STATUTES OR EXECUTIVE ORDERS (JULY 2009) a. Incorporation by Reference (1) Wherever in this solicitation or contract a standard provision or clause is incorporated by reference, the incorporated term is identified by its title, the provision or clause number assigned to it in the Postal Service Supplying Practices. The text of incorporated terms may be found at www.usps.com/cpim/ftp/manuals/spp/htmVspplO.htm. The following clauses are incorporated in this contract by reference: (1) Clause 1-5, Gratuities or Gifts (March 2006) (2) Clause B-9, Claims and Disputes (March 2006) (3) Clause B-25, Advertising of Contract Awards (March 2006) (4) Clause 9-1, Convict Labor (March 2006) (5) Clause 9-5, Contract Work Hours and Safety Standards Act - Safety Standards (March 2006) (2) If checked, the following additional clauses are also incorporated in this contract by reference: (contracting officer will check as appropriate.) (1) [ ] Clause 1-1, Privacy Protection (July 2007) (2) [ ] Clause 1-6, Contingent Fees (March 2006) (3) [ ] Clause 1-9, Preference for Domestic Supplies (March 2006) (4) [ ] Clause 1-10, Preference for Domestic Construction Materials (March 2006) (5) [ ] Clause 3-1, Small, Minority, and Woman-owned Business Subcontracting Requirements (March 2006) (6) [ ] Clause 3-2, Participation of Small, Minority, and Woman-owned Businesses (March 2006) (7) [1 Clause 9-2, Contract Work Hours and Safety Standards Act - Overtime Compensation (March 2006) (8) [1 Clause 9-3, Davis-Bacon Act (March 2006) (9) [1 Clause 9-6, Walsh-Healey Public Contracts Act (March 2006) (10) [ ] Clause 9-7, Equal Opportunity (March 2006) (11) [ ] Clause 9-10, Service Contract Act (March 2006) (12) [ ] Clause 9-11, Service Contract Act - Short Form (March 2006) (13) [ ] Clause 9-12, Fair Labor Standards Acts and Services Contract Act - Price Adjustments (March 2006) (14) [ ] Clause 9-13, Affirmative Action for Handicapped Workers (March 2006) (15) [ ] Clause 9-14, Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era (March 2006) b. Examination of Records. (1) Records. "Records" includes books, documents, accounting procedures and practices, and other data, regardless of type and regardless of whether such items are in written form, in the form of computer data, or in any other form. (2) Examination of Costs. If this is a cost-type contract, the supplier must maintain, and the Postal Service will have the right to examine and audit all records and other evidence sufficient to reflect properly all costs claimed to have been incurred or anticipated to be incurred directly or indirectly in performance of this contract. This Page 9 of 11 right of examination includes inspection at all reasonable times of the supplier's plants, or parts of them, engaged in the performance of this contract. (3) Cost or Pricing Data. If the supplier is required to submit cost or pricing data in connection with any pricing action relating to this contract, the Postal Service, in order to evaluate the accuracy, completeness, and currency of the cost or pricing data, will have the right to examine and audit all of the supplier's records, including computations and projections, related to: (a) The proposal for the contract, subcontract, or modification; (b) The discussions conducted on the proposal(s), including those related to negotiating; (c) Pricing of the contract, subcontract, or modification; or (d) Performance of the contract, subcontract or modification. (3) Reports. If the supplier is required to furnish cost, funding or performance reports, the contracting officer or any authorized representative of the Postal Service will have the right to examine and audit the supporting records and materials, for the purposes of evaluating: (a) The effectiveness of the supplier's policies and procedures to produce data compatible with the objectives of these reports; and (b) The data reported. (4) Availability. The supplier must maintain and make available at its office at all reasonable times the records, materials, and other evidence described in paragraphs (a) through (d) of this clause, for examination, audit, or reproduction, until three years after final payment under this contract or any longer period required by statute or other clauses in this contract. In addition: (a) If this contract is completely or partially terminated, the supplier must make available the records related to the work terminated until three years after any resulting final termination settlement; and (b) The supplier must make available records relating to appeals under the claims and disputes clause or to litigation or the settlement of claims arising under or related to this contract. Such records must be made available until such appeals, litigation or claims are finally resolved. Note: (Note to contracting officers: Any contemplated changes to this paragraph (b.) may not be made before (1) consulting with assigned counsel and the Office of the Inspector General and (2) a deviation has been reviewed and approved by a higher level than the contracting officer who holds deviation approval authority. c. Payment Offsets. As required by 31 U.S.C. 3716, the Postal Service participates in the Treasury Offset Program of the Department of Treasury's Financial Management Service. Payments under this contract are subject to offset in whole or in part for the supplier's delinquent tax and non-tax debts owed to the United States and the states and for delinquent child support payments. Suppliers with questions concerning a payment offset should contact the Treasury Offset Program call center at: 1/800-304-3107. CLAUSE 6-1 CONTRACTING OFFICER'S REPRESENTATIVE (MARCH 2006) The contracting officer will appoint a contracting officer's representative (COR), responsible for the day-to-day administration of the contract, who will serve as the Postal Service's point of contact with the supplier on all routine matters. A copy of the notice of appointment defining the COR's authority will be furnished to the supplier upon award of the contract. Page 10 of I 1 PART 4 - LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS LISTING Attachment No. No of Pages Attachment Title 1 3 Offeror's Quote Page 11 of 11 City of Santa Ana Date 06/22/10 Facility, Fleet & Central Stores Quotation # 0910-1 Customer ID USPS-OIG This QUOTATION is valid until 09/22/10 for: City Contact Joaquin Avalos Fisher, Keshia 215 S Center St Bldg J rmailto*fisher(a)uspsoig govl Santa Ana, CA 92703 USPS-OIG Pacific Area Phone (714) 647-3366 2300 Redondo Avenue 2nd Floor Fax (714) 647-3334 Long Beach, CA 90809-9998 Phone(562)343-9850 Approved by Rick Longobart QTY DESCRIPTION UNIT EXTENDED Sales Tax Total GRAND PRICE PRICE 8.75% TOTAL #1 Fusion 828.31- 1 ETHSS-SP Headlight Flasher 51.99 T 51.99 4.55 156.54 1 ETFBOO-P Tail Light Flasher 54.54 T 54.54 4.77 59.31 '11 1 Universal Speaker Bracket 20.66 T 20.66 1.81 '.22.46- 1 Materials Used 40.00 40.00 40.00 . 10 LABOR 65.00 650.00 650 0Q, #2 Fusion I`. 828.31 1 ETHSS-SP Headlight Flasher 51.99 T 51.99 4.55 56.54 1 ETFBOO-P Tail Light Flasher 54.54 T 54.54 4.77 59.31: 1 Universal Speaker Bracket 20.66 T 20.66 1.81 22.46 1 Materials Used 40.00 40.00 _...40.00. 10 LABOR 65.00 650.00 650,00 #3 Malibu 828.31 1 ETHSS-SP Headlight Flasher 51.99 T 51.99 4.55 56.54 1 ETFB00-P Tail Light Flasher 54.54 T 54.54 4.77 59.31 s 1 Universal Speaker Bracket 20.66 T 20.66 1.81 22.46 1 Materials Used 40.00 40.00 40.00 . 10 LABOR 65.00 650.00 650.00 #4 Malibu 828.31 1 ETHSS-SP Headlight Flasher 51.99 T 51.99 4.55 56.54 1 ETFBOO-P Tail Light Flasher 54.54 T 54.54 4.77 59.31'. 1 Universal Speaker Bracket 20.66 T 20.66 1.81 22.46 1 Materials Used 40.00 40.00 40.00 10 LABOR 65.00 650.00 650.00'.. #5 G6 828.31-- 1 ETHSS-SP Headlight Flasher 51.99 T 51.99 4.55 56.54 1 ETFBOO-P Tail Light Flasher 54.54 T- 54.54 4.77 59.31 1 Universal Speaker Bracket 20.66 T 20.66 1.81 22.46 1 Materials Used 40.00 40.00 40.00. 10 LABOR 65.00 650.00 - 650.00-. Page 1 of 3 City of Santa Ana Date 06/22/10 Facility, Fleet & Central Stores 4) Quotation # 0910-1 Customer ID USPS-OIG This QUOTATION is valid until 09/22/10 for: city Contact Joaquin Avalos Fisher, Keshia 215 S Center St Bldg J rmallto*fishef(a7UsDsoiq.Qoyl Santa Ana, CA 92703 USPS-OIG Pacific Area Phone (714) 647-3366 2300 Redondo Avenue 2nd Floor Fax (714) 647-3334 Long Beach, CA 90809-9998 Phone (562) 343-9850 Approved by Rick Longobart QTY DESCRIPTION UNIT EXTENDED Sales Tax Total GRAND PRICE PRICE 8.75% -.TOTAL #6 G6 828.31- 1 ETHSS-SP Headlight Flasher 51.99 T 51.99 4.55 !56.54. 1 ETFBOO-P Tail Light Flasher 54.54 T 54.54 4.77 59.31 1 Universal Speaker Bracket 20.66 T 20.66 1.81 22.46 . 1 Materials Used 40.00 40.00 40.00 10 LABOR 65.00 650.00 650.00 . #7 G6 828.31: 1 ETHSS-SP Headlight Flasher 51.99 T 51.99 4.55 `56.54 1 ETFBOO-P Tail Light Flasher 54.54 T 54.54 4.77 59.31 1 Universal Speaker Bracket 20.66 T 20.66 1.81 22 46= 1 Materials Used 40.00 40.00 40.00. 10 LABOR 65.00 650.00 650.00 #8G6 828.31 1 ETHSS-SP Headlight Flasher 51.99 T 51.99 455 [5654 1 ETFBOO-P Tail Light Flasher 54.54 T 54.54 4.77 - 59.31 1 Universal Speaker Bracket 20.66 T 20.66 1.81 22.46. 1 Materials Used 40.00 40.00 40.00 10 LABOR 65.00 650.00 650.00 #9'G6 828.31`. 1 ETHSS-SP Headlight Flasher 51.99 T 51.99 4.55 56.54 1 ETFBOO-P Tail Light Flasher 54.54 T 54.54 4.77 59.31 . 1 Universal Speaker Bracket 20.66 T 20.66 1.81 22.46 1 Materials Used 40.00 40.00 40.00 10 LABOR 65.00 650.00 650.00 #10 Caravan 1. 812.85. 1 ETHSS-SP-ISO Caravan Flasher 58.44 T 58.44 5.11 63.55 1 ETFBOO-P Tail Light Flasher 54.54 T 54.54 4 77 59,31 1 Materials Used 40.00 40.00 40.00 10 LABOR 65.00 650.00 650,00 Page 2 of 3 City of Santa Ana Date 06/22/10 Facility, Fleet & Central Stores Quotation # 0910-1 Customer ID USPS-OIG This QUOTATION is valid until 09/22/10 for: City Contact Joaquin Avalos Fisher, Keshia 215 S Center St Bldg J Imailto kfisher(aDusosoio,oovl Santa Ana, CA 92703 USPS-OIG Pacific Area Phone (714) 647-3366 2300 Redondo Avenue 2nd Floor Fax (714) 647-3334 Long Beach, CA 90809-9998 Phone (562) 343-9850 Approved by Rick Longobart QTY DESCRIPTION UNIT EXTENDED Sales Tax Total GRAND PRICE PRICE 8.75% (TOTAL #1,1 Caravan 890.19 1 ETHSS-SP-ISO Caravan Flasher 58.44 T 58.44 5.11 63.55 1 ETFBOO-P Tail Light Flasher 54.54 T 54.54 4.77 59.31 1 UM180K Switch 59.48 T 59.48 5.20 ,..64.68` 1 C063 80K Pigtail 11.64 T 11.64 _ 1.02 12.65!. 1 Materials Used 40.00 40.00 40.00 10 LABOR 65.00 650.00 650.00 TOTAL $ 9,031.66 $ 126.15 $ 9,157.81 $ 9,157.81. 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