Laserfiche WebLink
INSURANCE NO I_ UN FILF. A-2025-080 <br /> WORK MAY NOT PROCEED <br /> CITY CLERK <br /> DATE: <br /> JUN 12 2025 AGREEMENT BETWEEN ADVANCED TECHNOLOGY INFORMATION <br /> MANAGEMENT SYSTEMS AND THE CITY OF SANTA ANA <br /> TO PROVIDE JAIL MANAGEMENT SOFTWARE SERVICES <br /> THIS AGREEMENT is made and entered into on this P day of June, 2025, by and between Act <br /> I Group, Inc., doing business as Advanced Technology Information Management Systems <br /> (ATIMS) ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation <br /> organized and existing under the Constitution and laws of the State of California ("City" or <br /> "Customer"). <br /> RECITALS <br /> A. The City desires to retain a Consultant having special skill and knowledge in the field of <br /> jail management system maintenance. <br /> B. Consultant represents that Consultant is able and willing to provide such services to the <br /> City. In undertaking the performance of this Agreement, Consultant represents that it is <br /> knowledgeable in its field and that any services performed by Consultant under this <br /> Agreement will be performed in compliance with such standards as may reasonably be <br /> expected from a professional consulting firm in the field. <br /> NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the <br /> terms and conditions hereinafter set forth, the parties agree as follows: <br /> 1. SCOPE OF SERVICES <br /> Consultant shall perform during the term of this Agreement, the tasks and obligations <br /> including all labor, materials, tools, equipment, and incidental customary work required to fully <br /> and adequately complete the services described and set forth in Scope of Services - Exhibit A, <br /> attached hereto and incorporated by reference. <br /> 2. COMPENSATION <br /> a. City agrees to pay, and Consultant agrees to accept as total payment for its services for <br /> City,the rates and charges identified in Service and Maintenance Quote-Exhibit B. <br /> The cost for services for the initial three (3) years is $265,232, and the cost for years <br /> four(4) and five (5) is $190,347. The total amount to be expended during the term of <br /> this Agreement shall not exceed $523,915, which includes a contingency fee of <br /> $68,336. <br /> b. City agrees to pay for outstanding services since December 19, 2024. This amount is <br /> included in the not to exceed amount. <br /> c. Payment by City shall be made within forty-five(45) days following receipt of proper <br /> invoice evidencing work performed, subject to City accounting procedures. City and <br /> Consultant agree that all payments due and owing under this Agreement shall be made <br /> through Automated Clearing House(ACH)transfers. Consultant agrees to execute the <br /> City's standard ACH Vendor Payment Authorization and provide required <br />