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HomeMy WebLinkAboutItem 23 - Construction Contract for the Local Street Preventative Maintenance FY 24-25Public Works Agency www.santa-ana.org/pw Item # 23 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report July 1, 2025 TOPIC: Local Street Preventative Maintenance FY 24-25 AGENDA TITLE Construction Contract with Onyx Paving Company, Inc. for the Local Street Preventative Maintenance FY 24-25 Project (No. 25-6907) (Non -General Fund) RECOMMENDED ACTION 1. Approve the Project Cost Analysis for a total estimated construction delivery cost of $3,735,000, which includes $2,988,000 for the construction contract, $448,200 for contract administration, inspection, and testing, and a $298,800 project contingency for unanticipated or unforeseen work. 2. Award a construction contract to Onyx Paving Company, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $2,988,000, subject to change orders, for construction of the Local Street Preventative Maintenance FY 24-25 Project (No. 25-6907), for a term beginning July 1, 2025, and authorize the City Manager to execute the contract. 3. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER-2025-13 was filed for Project No. 25-6907. GOVERNMENT CODE §84308 APPLIES: No DISCUSSION The Public Works Agency's Engineering Services Division (PWA) is responsible for the administration and oversight of all Capital Improvement Projects (CIP) in the City. PWA engineering staff utilizes a comprehensive Pavement Management Program which accounts for pavement condition, age, and usage among other factors, in order to prioritize and make informed recommendations for street improvement projects. As part of the fiscal year 2024-25 budget adoption, the City Council approved the CIP which included funding the annual local street preventive maintenance project to preserve the quality of the City's street network. The local street segments recommended for this project have been identified as high priority for slurry seal and preventative maintenance (Exhibit 1). The recommended work consists of localized replacement of asphalt concrete pavement, cold mill, asphalt overlay, slurry seal, crack sealing, striping, Local Street Preventative Maintenance FY 24-25 July 1, 2025 Page 2 signage, and replacement of damaged concrete curbs, gutters, sidewalks, and curb ramps. Once completed, these changes will improve the City's overall pavement condition, enhance the visual appearance of the street, upgrade ride quality, drainage, and support compliance with Americans with Disabilities Act (ADA) standards. A copy of construction plans, contracts, specifications, and all related reference materials (such as The Greenbook) are available for public review at the City's Public Works Agency, Central Files office located in City Hall. Project Advertisement and Contractor Procurement To provide an opportunity for local vendors to submit bids, the City notified a total of 42 regional vendors via PlanetBids, many of which are Santa Ana based. Furthermore, staff specifically reached out to Santa Ana vendors to encourage their participation in bids. A total of seven bids were received and one bid was received from a Santa Ana contractor. As legally required, a Notice Inviting Bids was advertised in the Orange County Register newspaper on April 30, 2025. The project was also advertised in PlanetBids from April 30, 2025 to May 15, 2025. Bids were received electronically via PlanetBids on May 15, 2025. No bid protest was submitted by any of the bidders during the bid protest period. Bid Results Summ RANK BIDDER'S NAME LOCATION BASE BID 1 Onyx Paving Company, Inc. Anaheim, CA $2,988,000 2 All American Asphalt Corona, CA $3,115,115 3 Hardy & Harper, Inc. Lake Forest, CA $3,167,000 4 Vido Samarzich, Inc. Santa Ana, CA $3,222,800 5 Excel Paving Co. Long Beach, CA $3,398,870 6 R.J. Noble Company Orange, CA $3,525,445 7 Pub Construction Inc. Diamond Bar, CA $4,846,600 A total of seven bids were received and seven were deemed responsive. Onyx Paving Company, Inc. submitted the lowest responsive base bid in the amount of $2,988,000 (Exhibit 2). As specified in the bid documents, the lowest bid shall be determined on the basis of the Base Bid. Based on the bid analysis and a contractor's reference check, staff recommends awarding the construction contract to Onyx Paving Company, Inc. (Exhibit 3). Onyx Paving Company, Inc. has previously performed work as a prime contractor in the City of Santa Ana within the past five years, including the Residential Street Repair Program and Fremont Elementary and Villa Fundamental Intermediate Safe Routes to School projects. The contractor satisfactorily completed these projects and staff Local Street Preventative Maintenance FY 24-25 July 1, 2025 Page 3 recommends awarding the construction contract to Onyx Paving Company, Inc. for the construction of this Project. Project Delivery To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes a budget allocation for construction administration, inspection, and testing. Construction administration and inspection may be performed by either staff or consultants and includes construction management, inspection of the Contractor's work to ensure contract compliance, workmanship and quality, materials testing, and implementation of the labor requirements. Any of the allocated construction administration funds not spent are considered project savings and are returned to the respective fund balance upon close out of the project. As indicated in the Cost Analysis and as summarized in the table below, the estimated total construction delivery cost of the project is $3,735,000. Project Item Total Construction Contract Bid Amount $2,988,000 Construction Administration $239,040 Inspection $149,400 Testing $59,760 Project Contingencies $298,800 TOTAL ESTIMATED CONSTRUCTION DELIVERY COST $3,735,000 Project Schedule and Contract Time The project completion date is October 29, 2025, barring unforeseeable conditions such as rain, natural disasters, or other delays beyond the control of the City and of the Contractor. The contract time for this project is 65 working days, as specified in the bid documents. Working days are counted in accordance with the City's Standard Specifications, which exclude weekends, City -observed holidays, and inclement weather days that prevent work. The actual completion date will depend on the contractor's schedule, material procurement timelines, and any unforeseen delays. Based on a typical project timeline, the estimated project milestones are provided below: Protect Milestones Milestone Estimated Notes Completion Date Administrative Startup July 2, 2025 Contract execution, bonds, insurance Local Street Preventative Maintenance FY 24-25 July 1, 2025 Page 4 Milestone Estimated Completion Date Notes Material Procurement July 28, 2025 Procurement may take place concurrently with construction. Contractor Mobilization July 28, 2025 Start of construction activities Project Completion I October 29, 2025 1 Based on 65 working days Project Phasing The contractor will be constructing this project in the following phases: 1. Phase I: Localized asphalt repairs, curb, gutter, sidewalk, and ramp repairs and upgrades. 2. Phase II: Performing grind and asphalt capping and installing slurry seal. 3. Phase III: Installation of roadway markings and signs Public Outreach The project scope spans across multiple neighborhoods with the majority of the work in the Madison Park and Delhi neighborhoods, and will impact nearby businesses and residences. To ensure timely and effective communication, the following notification measures will be implemented prior to the start of construction: • Electronic message signs will be installed two weeks in advance of construction activities to provide early notice of the project's start date, • A project information sign will be posted at the construction site, including contact information for public inquiries, • Residents and businesses within 1,000 feet of the project limits will receive door hanger or mailed notifications at least two weeks before construction begins • A second round of notification will be issued 48 hours prior to the start of construction to residents and business adjacent to the limits of work, and • The City will also disseminate information through its official website and social media platforms to keep the public informed of construction activities, including any lane closures. ENVIRONMENTAL IMPACT Pursuant to the California Environmental Quality Act (CEQA), the recommended actions are exempt from further review pursuant to Section 15301(c) of the CEQA Guidelines for projects consisting of existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities. The proposed project continues to meet these parameters of the CEQA Guidelines and Categorical Exemption Environmental Review No. ER-2025-13 was filed for Project 25-6907 (Exhibit 4). FISCAL IMPACT As indicated in the Cost Analysis, the estimated total construction delivery cost of the project is $3,735,000. The funds were budgeted and available in the following account Local Street Preventative Maintenance FY 24-25 July 1, 2025 Page 5 for Fiscal Year 2024-25 and will be carried forward for use in Fiscal Year 2025-26, subject to City Council approval of the carryover (Exhibit 5). The proposed contract authorizes staff a maximum of 10% in contingencies for construction contract change orders. Staff will return to City Council for authorization and appropriation of additional contingency if necessary. A total of $385,000 in unspent funds from Project 24-6907 Local Street Preventative Maintenance will also be reallocated to this project. The following table summarizes the funds budgeted for expenditure to deliver construction of this project. Accounting Fiscal Unit — Fund Accounting Unit, Amount Year Account No. Description Account Description Project No. Current Budget Measure M — Measure M2 Local 2024-25 03217662-66220 Street Fairshare St, $3,350,000 (25-6907) Construction Improvements Other Than Buildings Reallocation 03217662-66220 Measure M — Measure M2 Local 2024-25 (from 24-6907 to Street Fairshare St, Improvements Other $385,000 25-6907) Construction Than Buildings TOTAL $3,735,000 EXHIBIT(S) 1. Location Map 2. Bid Proposal 3. Construction Contract 4. Environmental Determination 5. Capital Improvement Project Worksheet Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency Approved By: Alvaro Nunez, City Manager EXHIBIT 1 NEIGHBORHOODS LEGEND 5-FRENCH PARK 6-LACY 10-WILSHIRE SQUARE 12-DELHI 25-FRENCH COURT 47-MADISON PARK 99-NON-NEIGHBORHOOD AREA 4TH ..�,. LL 3RD 'ECIFICATIONS APPENDIX K. =CT SPECIFICATIONS APPENDIX L. CRACK SEAL AND SLURRY SEAL. COLD MILL 2" AND PLACE, 2" ASPHALT RUBBER HOT MIX (ARHM). AT CUL-DE-SACS, PLACE 2" AC INSTEAD OF ARHM. NEIGHBORHOOD BOUNDARY 0 NEIGHBORHOOD NUMBER PROJECT NO. 25-6907 Local Street Preventative Maintenance FY24-25 Neighborhood Location Map EXHIBIT 01 OF 06 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 25-6907 LOCAL STREET PREVENTATIVE MAINTENANCE FY 24-25 BID PROPOSAL TO: CITY COUNCIL OF THE CITY OF SANTA ANA FROM: ONYX PAVING COMPANY, INC. REQUIREMENT: The undersigned bidder declares that they have carefully examined the location of the proposed work, that they have examined the Contract Documents in its entirety and hereby proposes to furnish all material and do all the work required to complete the said work in accordance with said plans (if any) and the specifications for the unit price(s) or lump sum(s) set forth in the following schedule: Item Description Qty Unit Unit Price Amount 1 Unclassified Excavation* 1.050 CY $ 14 v $ SS4 CO I 2 Asphalt Concrete (AC)* 1,940 TN $ l 3 Asphalt Rubber Hot Mix (ARHM)* 4,060 TN $ $ 4 Cold Mill (2")* 370,000 SF $ 5 Rubberized Emulsion Aggregate Slurry (PEAS) Type II 900 ELT $ c 6 Crack Seal I LS $ TUD b $ _71 i ODD 7 PCC Sidewalk (T=4")* 15,700 SF $ t $ 8 PCC Driveway Approach (T=6")* 1,000 SF SID $ DOD 9 PCC Alley Apron* 200 SF $ 2 $ [OQZ r 10 PCC Curb Ramp* 300 SF $ I 1 PCC Curb and Gutter (Type A-2-6 and/or Match Existing)* 1,300 LF $ �� $ p 4 +� 12 PCC Curb (SPPWC Type Al-6 and/or Match Existing)* 120 LF $� $ q l 13 PCC Cross -Gutter (Local Street)* 600 SF 135 $ la t oco 14 Root Shave 75 EA 3r7 O 271 -V57D P-1 ofP-19 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 25-6907 LOCAL STREET PREVENTATIVE MAINTENANCE FY 24-25 Item Description Qty Unit Unit Price Amount 15 Protection of Surface Utility Frames & I LS 51 O Covers l6 Furnish and Install New Water Valve Frame and Cover to Finished Grade 60 EA -7% 1 b(!)D 17 Furnish and Install New Water Meter 10 EA Frame and Cover L i� 3 QDb 18 Furnish and Install New Manhole Frame & Cover to Finished Grade 55 EA r 3 C) -7 { S() D 19 Adjust Survey Monument to Finished Grade 6 EA r 2J� I gbQ 20 Furnish and Install Traffic Loops Type F 4 EA (pDO Zt 14 ()b 21 Furnish and Install Traffic Loops Type E 10 E:,\ t�� S- cJ f -� 22 Project Advertisement Sign 2 EA 2(16DO 51 �OCQ 23 Signing & Striping I L5 3�3 c 24 Construction Permit I LS $9,000 $9,000 P-2 of P-19 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 25-6907 LOCAL STREET PREVENTATIVE MAINTENANCE FY 24-25 TOTAL BASE BID $ 7'196� 1 The lowest responsible bidder shall be selected based on the total base bid. The City reserves the right to award the Base Bid, and any, all, or none of the add -alternate bid items (if any). * The quantity for this bid item is shown for bid comparison only. This bid item shall not be subject to the "25%" limit as stated in Section 7-3.5 of the Standard Specifications. The actual amount for this item will be dictated by the actual quantity used, and the Agency reserves the right to increase or decrease the quantity of this item accordingly. TIME FOR COMPLETION OF IMPROVEMENTS AND LIQUIDATED DAMAGES The undersigned bidder hereby proposes to complete the Work for the total base bid amount shown above, within number (65) working days after the commencement date stated in the Notice to Proceed. Slurry seal must be completed by September 30, 2025. All slurry seal work must meet slurry seal weather condition requirements. If slurry seal is not completed by September 30, 2025, liquidated damages will be placed on the contractor. The Iiquidated damages amount, in lieu of the amount specified in Subsection 6-9 of the Standard Specifications, shall be $6,500 per calendar day. Name of Firm ONYX PAVING COMPANY. I Signature of BIDDER Title COREY R. KIRSCHNER - CEO (If an individual, so state. If a firm or co -partnership, state the firm name and give the names of all individual co-partners composing the firm. If a corporation, state legal name of corporation, and names of President, Secretary, Treasurer and Manager, thereof.) P-3 of P-19 EXHIBIT 3 CITY OF SANTA ANA CONSTRUCTION CONTRACT AGREEMENT PROJECT 25-6907 LOCAL STREET PREVENTATIVE MAINTENANCE FY 24-25 This CONSTRUCTION CONTRACT is made and entered into this 1st day of July, 2025 by and between the City of Santa Ana, California, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter "CITY"), and Onyx Paving Company, Inc. (hereinafter "CONTRACTOR"). WITNESSETH: The CITY and the CONTRACTOR, for the consideration hereinafter named, mutually agree as follows: The CONTRACTOR agrees to perform all the work and furnish all the materials at its own cost and expense necessary to construct and complete in a good and workmanlike manner, and to the satisfaction of the City Engineer of the CITY, the Local Street Preventative Maintenance FY 24-25 project (hereinafter referred to as the "WORK OF IMPROVEMENT") as identified in and in accordance with the Contract Documents prepared by the City's Public Works Agency and approved by the City Council. 2. The complete Construction Contract consists of the "Contract Documents" as defined by the Standard Specifications for Public Works Construction and which include the following: • Notice Inviting Bids • Information to Bidders • Bid Proposal • Bid Bond • Contract Form • Contract Bonds • General Provisions • Special Provisions • Technical Provisions and Project Plans • Community Workforce Agreement • Appendices In case of conflict between the Contract Documents, the precedence of documents shall be as established in the Standard Specifications for Public Works Construction. 3. CITY agrees to pay and CONTRACTOR agrees to accept in full payment to complete the WORK OF IMPROVEMENT the sum total amount not to exceed Two Million Nine Hundred Eighty -Eight Thousand and No Cents ($2,988,000.00), as set forth and identified in the BID PROPOSAL, which is attached hereto and incorporated herein as Exhibit "A". The BID PROPOSAL contains a schedule of unit price(s) or lump sum(s) based on approximate quantities only, and the City does not expressly or by implication agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of any class or portion of the work or to omit portions of the work as may be deemed necessary or advisable. Page 1 of 3 4. CONTRACTOR agrees to complete the WORK OF IMPROVEMENT within the time specified in the Time for Completion of Improvements section of the BID PROPOSAL (Exhibit "A") including commencing construction within the timeframe therein specified after issuance of a Notice to Proceed. 5. The CONTRACTOR will pay, and will require all subcontractors to pay, all employees on the WORK OF IMPROVEMENT a salary or wage at least equal to the prevailing salary or wage established for such work as set forth in the wage determinations for this work in accordance with applicable State and Federal law. 6. If applicable, the CONTRACTOR shall adhere to the CITY'S Community Workforce Agreement (CWA), a pre -hire collective bargaining agreement, which establishes the labor relations policies and procedures for CONTRACTOR to follow in the crafts persons employed to complete the WORK OF IMPROVEMENT as more fully described in the CWA. The CWA may be found on the City's website at: CWA City of Santa Ana 12-20-2023 7. CONTRACTOR shall, after award of this Contract, furnish two bonds to be approved by the CITY, one in the amount of One Hundred Percent (100%) of the Contract price, to guarantee the faithful performance of the work (Performance Bond), and one in the amount of One Hundred Percent (100%) of the Contract price to guarantee payment of all claims for labor and materials furnished (Payment Bond). This Contract shall not become effective until such bonds are supplied to and approved by the CITY. CONTRACTOR shall, prior to the release of the performance and payment bonds or the retention payment, furnish a warranty performance and payment bond (Warranty Bond). Said Warranty Bond shall also be required as a condition of project acceptance. For projects up to Five Hundred Thousand Dollars ($500,000), the Warranty Bond amount shall be the greater of Ten Thousand Dollars ($10,000) or Twenty Percent (20%) of the final contract price. For projects above Five Hundred Thousand Dollars ($500,000), the Warranty Bond amount shall be the greater of One Hundred Thousand Dollars ($100,000) or Ten Percent (10%) of the final contract price. 9. CONTRACTOR shall, after award of this Contract, furnish Certificates of Liability Insurance and Worker's Compensation Insurance as outlined in the General Provisions, to be approved by the CITY. 10. INDEMNIFICATION. To the fullest extent allowed by law, CONTRACTOR and its Subcontractors hereby agree to defend, indemnify, and hold harmless CITY, its City Council, boards and commissions, officers, agents, employees, representatives and volunteers (hereinafter collectively referred to as "Indemnitees"), through legal counsel acceptable to CITY, from and against any liability, claims, actions, costs, damages or losses, including reasonable costs and attorney's fees, for injury, including death to any person or damage to any property, arising directly or indirectly from, or in any manner relating to, any of the following: (i) Performance or nonperformance of the Work of Improvement by CONTRACTOR or its Subcontractors of any lower tier; (ii) Performance or nonperformance by CONTRACTOR or its Subcontractors of any lower tier, of any of the obligations under the Contract Documents; Page 2 of 3 (iii) The construction activities of CONTRACTOR or its Subcontractors of any lower tier, either on the project site or on other properties; (iv) The payment or nonpayment by CONTRACTOR of any of its Subcontractors of any lower tier, for Work of Improvement performed on or off the project site; and (v) Any personal injury, property damage or economic loss to third persons related to and arising from the performance or nonperformance by CONTRACTOR or its Subcontractors of any lower tier, of the Work of Improvement. (vi) The indemnity obligations of Subcontractors provided by this Section shall be included in all subcontract documents issued by CONTRACTOR. Nothing in the Contract Documents shall be construed to give rise to any implied right of indemnity in favor of CONTRACTOR against CITY or any other Indemnitee. IN WITNESS WHEREOF, the parties hereto have executed this Construction Contract on the day and year first above written. ATTEST: JENNIFER L. HALL City Clerk APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By; KYLE NELLESEN Assistant City Attorney RECOMMENDED FOR APPROVAL: Digitally signed by Nabil Saba Nabil2 Date: 2025025.06.16 09:46:27-07'00' NABIL SABA, PE Executive Director Public Works Agency CITY OF SANTA ANA ALVARO NUNEZ City Manager CONTRACTOR: Onyx Paving Company, Inc. NA JM TIV kuf� 0M 1 Page 3 of 3 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT CIVIL CODE § 1189 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California ) County of Orange ) On June 12 2025 before me, Leslie Rocha, Notary Public Date Here Insert Name and Title of the Officer personally appeared of who proved to me on the basis of satisfactory evidence to be the person(x) whose name(t) Wage subscribed to the within instrument and acknowledged to me that he/safe/they executed the same in his/hoer/their authorized capacity(iot), and that by his/hor/their signature( on the instrument the person(*, or the entity upon behalf of which the person(x) acted, executed the instrument. certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. °'?tiEs LESLIE ROCHA_ Notary Public • Caiirorma Orange County ` Commission ?# 248494'! Signature My Comm. Expires Mar 19. 2C28 r Signature of Notary Public Place Notary Seal Above OPTIONAL Though this section is optional, completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document. Description of Attached Document Title or Type of Document: Number of Pages: Document Date: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer(s) Signer's Name: ❑ Corporate Officer — Title(s): ❑ Partner — ❑ Limited ❑ General ❑ Individual ❑ Attorney in Fact ❑ Trustee ❑ Guardian or Conservator ❑ Other: Signer Is Representing: Signer's Name: ❑ Corporate Officer — Title(s): ❑ Partner — ❑ Limited ❑ General ❑ Individual ❑ Attorney in Fact ❑ Trustee ❑ Guardian or Conservator ❑ Other: Signer Is Representing: 02014 National Notary Association • www.NationalNotary.org • 1-800-US NOTARY (1-800-876-6827) Item #5907 Exhibit A CITY OF SANTA ANA PROPOSAL PROJECT NO.: 25-6907 LOCAL STREET PREVENTATIVE MAINTENANCE FY 24-25 BID PROPOSAL TO: CITY COUNCIL OF THE CITY OF SANTA ANA FROM: ONYX PAVING COMPANY INC. REQUIREMENT: The undersigned bidder declares that they have carefully examined the location of the proposed work, that they have examined the Contract Documents in its entirety and hereby proposes to furnish all material and do all the work required to complete the said work in accordance with said plans (if any) and the specifications for the unit price(s) or lump sum(s) set forth in the following schedule: Item Description Qty Unit Unit Price Amount 1 Unclassified Excavation* 1,050 CY $ 1 U6 $ 1 SSl Lk Op 2 Asphalt Concrete (AC)* 1,940 j TN $ i,% 1 $ 35 t i-1 qD 3 Asphalt Rubber Hot Mix (ARHM)* 4,060 TN $ (S61 $ &qSI ND 4 Cold Mill (2")* 370,000 SF $ p A 71 $ IS y�LOO 5 Rubberized Emulsion Aggregate Slurry (REAS) Type II 900 ELT $ Col-4Jp $ Z q1 t W0 6 Crack Seal 1 LS $ '7*Zt �p(+� $-11 t COD 7 PCC Sidewalk (T=4")* 15,700 SF $ l t $ Ll 10 ©O 8 PCC Driveway Approach (T=6")* 1,000 SF $ eto $ 1b,000 —KC—Ala Apron* 200 SF $ ,3 3 10 PCC Curb Ramp* 300 SF $ $ qO® t 11 PCC Curb and Gutter (Type A-2-6 and/or Match Existing) 1,300 LF $ 661 l 12 PCC Curb (SPPWC Type AI-6 and/or Match Existing)* 120 LF $ �6 $ q ,� , 13 PCC Cross -Gutter (Local Street)* 600 SF $ 3 5 $ (a t $uo 14 Root Shave 75 EA 1 3-7 C) 27, `7,5D P-1 of P-19 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 25-6907 LOCAL STREET PREVENTATIVE MAINTENANCE FY 24-25 Item Description Qty Unit Unit Price Amount 15 Protection of Surface Utility Frames & Covers I LS 5 I 51 16 Furnish and Install New Water Valve Frame and Cover to Finished Grade 60 EA 1300 17 Furnish and Install New Water Meter 10 EA Frame and Cover I �)DD "� 00b 18 Furnish and Install New Manhole Frame & Cover to Finished Grade 55 EA t Sbc) —] 1 I G-OD 19 Adjust Survey Monument to Finished Grade 6 EA i E TOD 20 Furnish and Install Traffic Loops Type F 4 EA Ll bb 21 Furnish and Install Traffic Loops Type E 10 EA �-1 5 , 5V 22 Project Advertisement Sign 2 EA 5, (PCD 23 Signing & Striping I LS �7 J 32.-: t ec�o 24 Construction Permit I LS $9.000 $9.000 P-2 of P-19 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 25-6907 LOCAL STREET PREVENTATIVE MAINTENANCE FY 24-25 TOTAL BASE BID 1$7,19�1CM The lowest responsible bidder shall be selected based on the total base bid. The City reserves the right to award the Base Bid, and any, all, or none of the add -alternate bid items (if any). * The quantity for this bid item is shown for bid comparison only. This bid item shall not be subject to the "25%" limit as stated in Section 7-3.5 of the Standard Specifications. The actual amount for this item will be dictated by the actual quantity used, and the Agency reserves the right to increase or decrease the quantity of this item accordingly. TIME FOR COMPLETION OF IMPROVEMENTS AND LIQUIDATED DAMAGES The undersigned bidder hereby proposes to complete the Work for the total base bid amount shown above, within number (65) working days after the commencement date stated in the Notice to Proceed. Slurry seal must be completed by September 30, 2025. All slurry seal work must meet slurry seal weather condition requirements. If slurry seal is not completed by September 30, 2025, liquidated damages will be placed on the contractor. The liquidated damages amount, in lieu of the amount specified in Subsection 6-9 of the Standard Specifications, shall be $6,500 per calendar day. Name of Firm Signature of BIl Title COREY R. KIRSCHNER - CEO (If an individual, so state. If a fern or co -partnership, state the firm name and give the names of all individual co-partners composing the firm. If a corporation, state legal name of corporation, and names of President, Secretary, Treasurer and Manager, thereof.) P-3 of P-19 EXHIBIT 4 State of California - Department of Fish and Wiidilfe 2025 ENVIRONMENTAL DOCUMENT FILING FEE CASH RECEIPT DFW753.5a (REV. 01/01125) Previously DFG 753.5a LEAD AGENCY CITY OF SANTAANA OF FILING ORANGE COUNTY PROJECT TITLE OR PRINT CLEARLY. LEAD AGENCY EMAIL RECEIPT NUMBER: 30-02/2012025-0092 STATE CLEARINGHOUSE NUMBER (if applicable) 02120/2026 DOCUMENT NUMBER 202586000116 LOCAL STREET PREVENTATIVE MAINTENANCE FY 24-25 PROJECT APPLICANT EMAIL PHONE NUMBER PROJECT APPLICANT NAME CITY OF SANTA ANA, PUBLIC WORKS AGENCY PROJECT APPLICANT ADDRESS CITY STATE ZIP CODE 20 CIVIC CENTER PLAZA M-36 SANTA ANA CA 92702 PROJECT APPLICANT (Check appropriate box) © Local Public Agency ❑ School District ❑ Other Special District ❑State Agency ❑Private Entry CHECK APPLICABLE FEES: ❑ 2 Environmental Impact Report (EIR) $ ,128.$ ❑ Mitigated/Negative Declaration (MND)(ND) $ ,96$.75 ❑ Certified Regulatory Program (CRP) document -payment. due directly to CDFW $ 1,401.75 $ p Exempt from fee 0 Notice of Exemption (attach) ❑ CDFW No Effect Determination (attach) ❑ Fee previously paid (attach previously issued cash receipt copy) ❑ Water Right Application or Petition Fee (State Water Resources Control Board only) $ 850.00 $ ❑ County documentary handling fee $ 50.00 $ © Other $ PAYMENT METHOD: ❑ Cash ❑ Credit [I Check ❑ Other TOTAL RECEIVED $ OAO SIGNATURE X 1GENCY OF FILING PRINTED NAME AN I I I LIz Jacqueline Chaboya Deputy Clerk ORIGINAL -PROJECT APPLICANT COPY-CDFMASB COPY - LEAD AGENCY COPY-COUNTYCLERK INW753.5aIRtv.01012025) OF 0 Q r �l �I��11t ORANGE COUNTY CLERK -RECORDER CEQA FILING COVER SHEET 202585000t16 FILED F ebritairy 20, 2025 HUGH KW YEN CLERK - RECORDER sy .�- Denufy xIelk 30 11 110 ZO 2,S - cx)'l Z FOR CLERK'S USE ONLY Complete and attach this form to each CEQA Notice flied with the County Clerk -Recorder TYPE OR PRINT CLEARLY Pro9ect Title LOCAL STREET PREVENTATIVE MAINTENANCE FY 24-25 Check Document being Filed: Environmental Impact Report (EIR) Mitigated Negative Declaration (MND) or Negative Declaration (ND) Notice of Exemption (NOE), Other (Please fill In type): FILED IN THE OFFICE OF THE ORANGE COUNTY CLERK-REC�QR��� [>N 02J2012025 Posted 02/20/2025 Removed Returned to agency on DEPUTY 475 Flung fees are due at the time a Notice at Determination/Exemption Is filed with our office.For more Information on filing fees and No gffect Determinations, please rater to california Code of Regulations, Tile 14, section 753.5. MAYOR Valerie Amezeua MAYOR PRO TEM Benjamin Vazquez COUNCILMEMBERS Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Thal Vint Phan PUBLIC WORKS AGENCY 20 Civla Center Plaza (M-36) P.O. BOX 19a8+Santa Ana, Callfomla 92702 (714) 647-5680 - Fax (714) 847-5823 www.santa-une.org CITY MANAGER Atvaro Nunez CITY ATTORNEY Sonia R. Carvalho CLERK OF THE COUNCIL Jennifer L. Hall NOTICE OF EXEMPTION From the Requirements of the California Environmental Quality Act (CEQA) Fee Exemption per California Government Code Section 6103 To: COUNTY CLERK From: LAty of Santa Ana County of Orange Public Works Agency P.O. Box 238 20 Civic Center Plaza (M-36) Santa Ana, CA 92702 Santa Ana, CA 92702 Project Title: Local Street Preventative Maintenance FY 24-26 Project Number(s): 25-6007 Project Location: CityWide (Partial) City: Santa Ana County: Orange ER Dumber: ER-2025-13 Cate of Approval: 02/0312026 Project Description. Proposed AC improvements Include crack seal & slurry seal, cold mill & overlay, and localized repairs throughout the City. PCC Improvements include sidewalk, curb & gutter, cross gutter, and driveway repairs as well as modifying curb ramps to current ADA requirements. Signing & striping Is also Included. Applicant Name: City of Santa Ana, Public Works Agency Applicant Address: 20 Civic Canter Plaza M-36 Santa Ana, CA 92702 Name of Public Agency Approving Project: City Council Name of Agency Carrying Out Project: Public Works Agency Exempt Status: C ❑ Ministerial (Sec. 15268) r ❑ Declared Emergency (See.15269 (a)) FEB 2 0 2025 ❑ Emergency Project (Sec. 15269 (b through e)) ❑ General Rule (Sec. 15061(b)(3)1(5)) RUGH NGUYEN, CL RK RECORIXii ❑ Statutory Exemption: BY: 0 Categorical Exemption: 15301(c)1TY Reason(s) Why Project Is Exempt From CECIA: 16301(a) consists of existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities. �P City Contact: Alexandra B ngean Title: Senior Civil Engineer Signature: Telephone: (714) 647-5665 Elate: 2 EXHIBIT 5 PROJECT TITLE: Local Street Preventative Maintenance PROJECT CATEGORY: Street Improvements Local Street Resurfacing AGENCY: Public Works CITY OF SANTA ANA FY 24/25CIP CAPITAL IMPROVEMENT PROJECT WORKSHEET PROJECT DESCRIPTION: This project provides for the application of crack seal and slurry seal to various streets citywide with minor coldmill and removal and replacement of asphalt concrete pavement. PROJECT NEED: The City's Pavement Management Program has been developed to identify the preventative maintenance requirements for the City's street network. The application of a surface seal to streets with improvements constructed in the last 10 years will ensure a high level of service for years to come. PROJECT COSTS FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 FY 30/31 Construction 3,350,000 3,350,000 3,350,000 3,350,000 3,350,000 3,350,000 3,350,000 Engineering 150,000 150,000 150,000 150,000 150,000 150,000 150,000 TOTAL 3,500,000 3,500,000 3,500,000 3,500,000 3,500,000 3,500,000 3,500,000 SOURCE OF FUNDS FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 FY 30/31 M2 LOCAL FAIRSHARE 3,500,000 3,500,000 3,500,000 3,500,000 3,500,000 3,500,000 3,500,000 TOTAL 3,500,000 3,500,000 3,500,000 3,500,000 3,500,000 3,500,000 3,500,000 DIVISION: C/P Engineering CONTACT: Alex Bangean, Senior Civil Engineer 25