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HomeMy WebLinkAboutItem 22 - Construction Contract for McFadden Avenue Transit Signal Priority ProjectPublic Works Agency www.santa-ana.org/pw Item # 22 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report July 1, 2025 TOPIC: McFadden Avenue Transit Signal Priority Project AGENDA TITLE Construction Contract to Vido Samarzich, Inc. for the McFadden Avenue Transit Signal Priority Pilot Project (No. 25-6031) (Non -General Fund) RECOMMENDED ACTION 1. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,972,000, which includes $1,577,600 for the construction contract, $236,640 for contract administration, inspection, and testing, and a $157,760 project contingency for unanticipated or unforeseen work. 2. Award a construction contract to Vido Samarzich, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $1,577,600, subject to change orders, for construction of the McFadden Avenue Transit Priority Pilot Project (No. 25-6031), for a term beginning July 1, 2025 and authorize the City Manager to execute the contract. 3. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER-2025-42 was filed for Project No. 25-6031. GOVERNMENT CODE 484308 APPLIES: No DISCUSSION The Public Works Agency Engineering Division (PWA) is responsible for the administration and oversight of all Capital Improvement Projects (CIP) in the City. On September 17, 2024, City Council awarded a construction contract for Standard Street and McFadden Avenue Corridor Roadway Improvements project that includes various street improvements on McFadden Avenue from Harbor Boulevard to Grand Avenue, such as new sidewalks and pavement restoration. On October 15, 2024, City Council approved a cooperative agreement with Orange County Transportation Authority (OCTA) recognizing $3,690,000 in grant funding to Construction Contract for the McFadden Avenue Transit Signal Priority Project July 1, 2025 Page 2 construct the McFadden Avenue Transit Signal Priority (TSP) Pilot Project. The grant funds will allow for the City to construct a TSP Pilot Project including the design and construction of improvements at 25 bus stops along the McFadden Avenue Corridor. The McFadden Avenue TSP Pilot Project will be delivered in two phases. On June 3, 2025, City Council awarded a contract for the first phase which is focused on technology elements, programming, and testing field devices. The recommended construction contract is the second phase and will construct physical bus stop improvements including concrete bus pads, bus shelters, and pedestrian level lighting to improve bus travel time and overall ridership experience. The McFadden Avenue TSP Pilot Project will supplement the previously approved street improvements for McFadden Avenue by constructing transit focused improvements that will benefit the Santa Ana residents who utilize OCTA's Route 66, one of the highest ridership bus routes in Orange County. The proposed grant funded improvements will promote transit use and will enhance OC Bus travel time, schedule reliability, and reduce fuel consumption and emissions while also maintaining traffic flow and improving corridor safety along McFadden Avenue. The construction of the bus stop improvements will be coordinated with the ongoing construction of the McFadden Avenue corridor roadway improvements to minimize disruption. A copy of construction plans, contracts, specifications, and all related reference materials (such as The Greenbook) are available for public review at the City's Public Works Agency, Central Files office located in City Hall. Grant Funding The City, in coordination with Orange County Transportation Authority (OCTA), received a grant from Southern California Association of Governments (SCAG) Regional Early Action Planning (REAP 2.0) program in the amount of $3,690,000 for the completion of both phases of this project. The REAP 2.0 program seeks to reduce Vehicle Miles Traveled, increase housing supply at all affordability levels, affirmatively further fair housing, and facilitate the implementation of adopted regional and local plans to achieve these goals. The grant requires that this project be completed by June 30, 2026. Proiect Advertisement and Contractor Procurement To provide an opportunity for local vendors to submit bids, the City notified a total of 46 regional vendors via PlanetBids, many of which are Santa Ana based. Furthermore, staff specifically reached out to Santa Ana vendors to encourage their participation in bids. A total of three bids were received and one bid was received from a Santa Ana contractor. As legally required, a Notice Inviting Bids was advertised in the Orange County Register newspaper on April 10, 2025 and April 17, 2025. The project was also advertised in PlanetBids from April 10, 2025 to April 30, 2025. Bids were received electronically via Construction Contract for the McFadden Avenue Transit Signal Priority Project July 1, 2025 Page 3 PlanetBids on April 30, 2025. No bid protest was submitted by any of the bidders during the bid protest period. Bid Results Summary RANK BIDDER'S NAME LOCATION BASE BID 1 Vido Samarzich, Inc. Santa Ana, CA $1,577,600 2 Excel Paving Co. Long Beach, CA $1,798,800 NR Estate Design and Construction Los Angeles, CA Non -responsive A total of three bids were received and two were deemed responsive. Vido Samarzich, Inc. submitted the lowest responsive base bid in the amount of $1,577,600 (Exhibit 2). As specified in the bid documents, the lowest bid shall be determined on the basis of the Base Bid. Based on the bid analysis and a contractor's reference check, staff recommends awarding the construction contract to Vido Samarzich, Inc. (Exhibit 3). Vido Samarzich, Inc. has previously performed work as a prime contractor in the City of Santa Ana within the past five years, including Glenwood Watermain Improvements, 10th Street and Flower Street Improvements, and are currently working on the Standard and McFadden Bikeway Project. The contractor has performed satisfactorily on these projects and staff recommends awarding the construction contract to Vido Samarzich, Inc. for the construction of the Project. (Exhibit 3) Proiect Delive To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes a budget allocation for construction administration, inspection, and testing. Construction administration and inspection may be performed by either Staff or consultants and includes construction management, inspection of the Contractor's work to ensure contract compliance, workmanship and quality, materials testing, and implementation of the labor requirements. Any of the allocated construction administration funds not spent are considered project savings and are returned to the respective fund balance upon close out of the project. As indicated in the Cost Analysis and as summarized in the table below, the estimated total construction delivery cost of the project is $1,972,000. Project Item Total Construction Contract Bid Amount $1,577,600 Construction Administration $125,420 Inspection $80,457 Testing $30,763 Project Contingencies $157,760 TOTAL ESTIMATED CONSTRUCTION DELIVERY COST $1,972,000 Project Schedule and Contract Time Construction Contract for the McFadden Avenue Transit Signal Priority Project July 1, 2025 Page 4 The project completion date is January 31, 2026, barring unforeseeable conditions such as rain, natural disasters, or other delays beyond the control of the City and of the Contractor. The contract time for this project is 120 working days, as specified in the bid documents. Working days are counted in accordance with the City's Standard Specifications, which exclude weekends, City -observed holidays, and inclement weather days that prevent work. The actual completion date will depend on the contractor's schedule, material procurement timelines, and any unforeseen delays. Based on a typical project timeline, the estimated project completion is provided below; Project Milestones Milestone Estimated Completion Date Notes Administrative Startup July 2, 2025 Contract execution, bonds, insurance Material Procurement July 15, 2025 Procurement will take place concurrently with construction. Contractor Mobilization July 15, 2025 Start of construction activities Project Completion I January 31, 2026 1 Based on 120 workin da s Project Phasing The contractor will be constructing this project in coordination with the McFadden Avenue Street Improvement project in the following phases: 1. Phase I: Concrete bus pad construction 2. Phase II: Bus shelter and lighting installation 3. Phase III: Installation of bus stop amenities and technology devices Public Outreach The project scope overlaps with the existing McFadden Avenue street improvement project and occur concurrently and having benefited from outreach performed associated with the street improvement project. The project will impact nearby businesses and residences. To ensure timely and effective communication, the following notification measures will be implemented prior to the start of construction: • Electronic message signs will be installed two weeks in advance of construction activities to provide early notice of the project's start date, • A project information sign will be posted at the construction site, including contact information for public inquiries, • Residents and businesses within 1,000 feet of the project limits will receive door hanger or mailed notifications at least two weeks before construction begins • A second round of notification will be issued 48 hours prior to the start of construction to residents and business adjacent to the limits of work, and Construction Contract for the McFadden Avenue Transit Signal Priority Project July 1, 2025 Page 5 The City will also disseminate information through its official website and social media platforms to keep the public informed of construction activities, including any lane closures. ENVIRONMENTAL IMPACT Pursuant to the California Environmental Quality Act (CEQA), the recommended actions are exempt from further review pursuant to Section 15301(b) of the CEQA Guidelines for projects consisting of repair/maintenance of existing public facilities. The proposed project continues to meet these parameters of the CEQA Guidelines and Categorical Exemption Environmental Review No. ER-2025-42 was filed for Project 25-6031 (Exhibit 4). FISCAL IMPACT As indicated in the Cost Analysis, the estimated total construction delivery cost of the project is $1,972,000. All funds are available for expenditure in Fiscal Year 2025-26. Any remaining balances not expended at the end of the fiscal year will be presented to City Council for approval to carry forward to Fiscal Year 2026-2027. (Exhibit 5). The proposed contract authorizes staff a maximum of 10% in contingencies for construction contract change orders. Staff will return to City Council for authorization and appropriation of additional contingency if necessary. The following table summarizes the funds budgeted for expenditure to deliver construction of this project. Accounting Fund Accounting Unit, Fiscal Year Unit - Description Account Description Amount Account # 14717613- Regional Early Action 2025-26 66220 Street Safety Planning Grant, $1,972,000 (25-6031) Programs Improvements Other Than Buildings Total: $1,972,000 EXHIBIT(S) 1. Location Map 2. Bid Proposal 3. Construction Contract 4. Environmental Determination 5. Capital Improvement Project Worksheet Submitted By: Nabil Saba, P.E., Executive Director, Public Works Agency Approved By: Alvaro Nunez, City Manager EXHIBIT 1 Exhibit 1 SANTA ANA �N C)RgN�� \ ��0 Project No. 25-6031: Y umi 1 Q McFadden Avenue Transit Signal Priority Project . . PUBLIC WORKS AGENCY CITY OF SANTA ANA PROPOSAL PROJECT NO.: 25-6031 MCFADDEN AVENUE TRANSIT SIGNAL PRIORITY PROTECT BID PROPOSAL TO: CITY COUNCIL OF THE CITY OF SANTA ANA FROM: Vido Samarzich, Inc. REQUIREMENT: The undersigned bidder declares that they have carefully examined the location of the proposed work, that they have examined the Contract Documents in its entirety and hereby proposes to furnish all material and do all the work required to complete the said work in accordance with said plans (if any) and the specifications for the unit price(s) or lump sum(s) set forth in the following schedule: Item Description Qty Unit Unit Price Amount Furnish & Install Transit 1 Advertising Shelter 13 25 EA EA $20,000.00 $ 260,000.00 $ 150,000.00 2 Furnish & Install Solar Power for $ 6,000.00 Transit Shelters a Furnish & Install Transit Non- 12 I z\ $ Advertising Shelter 19,000.00 228,000.00 4 Furnish & Install Steel Bench 25 EA $ $ (Including Secure Nuts) 3,500.00 87,500.00 Furnish & Install 32 Gallon Trash 5 Receptacle (Including Secure 25 f "A 5 3,800.00 $ 95,000.00 Nuts & Master Padlock 6 PCC Sidewalk (T=6")* 6,800 SF $ 17.00 $ 115,600.00 7 Install New Bus Pad* 6,000 SF $ 42.75 $ 256,500.00 Remove & Salvage Existing 1 EA $ 4,000.00 $ 4,000.00 Shelter* 9 Remove & Salvage Existing 25 LA $ 750.00 $ 18,750.00 Bench* 10 Remove & Salvage Existing 25 EA % 300.00 $ 7,500.00 Trash Receptacle* $ 11 Furnish & Install New Water 6 EA Meter Frame and Cover 1,500.00 $ 15,000.00 11 9,000.00 15,000.00 S 275,000.00 12 Signing & Striping; 1 LS 13 Furnish and Install Solar Powered 25 EA Street Light Pole and Foundation ,000.00 P-1 of P-19 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 25-6031 MCFADDEN AVENUE TRANSIT SIGNAL PRIORITY PROJECT Item Description Qty Unit Unit Price Amount 14 Pothole Street Light Pole Location 25 EA $ 1,750.00 $ 43,750.00 15 Construction Permit I LS $ 7,000 $ 7,000 16 Project Advertisement Sign 2 EA $ 2,500.00 $ 5,000.00 BID ALTERNATES Item Description Qty Unit Unit Price Amount Furnish and Del Iver Solar 1 Powered Street Light Pole 5 EA $ 9,500.00 $ 47,500.00 P-2 of P-19 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 25-6031 MCFADDEN AVENUE TRANSIT SIGNAL PRIORITY PROJECT TOTAL BASE BID $ 1,577,600.00 TOTAL ADD ALTERNATE BID $ 1,625,100.00 The lowest responsible bidder shall be selected based on the total base bid. The City reserves the right to award the Base Bid, and any, all, or none of the add -alternate bid items (if any). * The quantity for this bid item is shown for bid comparison only. This bid item shall not be subject to the " 25%" limit as stated in Section 7-3.5 of the Standard Specifications. The actual amount for this item will be dictated by the actual quantity used, and the Agency reserves the right to increase or decrease the quantity of this item accordingly. t This bid item is considered a Specialty Item per Section 3-2 of the Standard Specifications. TIME FOR COMPLETION OF IMPROVEMENTS AND LIQUIDATED DAMAGES The undersigned bidder hereby proposes to complete the Work for the total base bid amount shown above, within One -Hundred Twenty (120) working days after the commencement date stated in the Notice to Proceed. Upon issuance of the Notice to Proceed, Contractor shall immediately place order for long -lead time items (Street Light Poles, Tolar Bus Shelters (Ad & Non -Ad), Solar Powers, Trash Receptacles, and Benches). The liquidated damages amount, in lieu of the amount specified in Subsection 6-9 of the Standard Specifications, shall be $1,650 per calendar day. Name of Firm Vida Samarz Signature of BIDDER Title Vice President Inc. (If an individual, so state. If a firm or co -partnership, state the firm name and give the names of all individual co-partriers composing the firm. If a corporation, state legal name of corporation, and names of President, Secretary, Treasurer and Manager, thereof.) Corporation: Vido Samarzich, Inc. President: Vido Samarzich Vice President: Vido L. Samarzich Secretary; Monika Samarzich P-3 of P-19 EXHIBIT 3 CITY OF SANTA ANA CONSTRUCTION CONTRACT PROJECT 25-6031 MCFADDEN AVENUE TRANSIT SIGNAL PRIORITY PROJECT This CONSTRUCTION CONTRACT is made and entered into this 1" day of July, 2025 by and between the City of Santa Ana, California, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter "CITY"), and Vido Samarzich, Inc. (hereinafter "CONTRACTOR"). WITNESSETH: The CITY and the CONTRACTOR, for the consideration hereinafter named, mutually agree as follows: CONTRACTOR agrees to perform all the work and furnish all the materials at its own cost and expense necessary to construct and complete in a good and workmanlike manner and to the satisfaction of the City Engineer of the CITY, the McFadden Avenue Transit Signal Priority Project (hereinafter referred to as the "WORK OF IMPROVEMENT") identified in and in accordance with the Contract Documents prepared by the City's Public Works Agency and approved by the City Council. 2. The complete Construction Contract consists of the "Contract Documents" as defined by the Standard Specifications for Public Works Construction and which include the following: • Notice Inviting Bids • Information to Bidders • Bid Proposal • Bid Bond • Contract Form • Contract Bonds • General Provisions • Special Provisions • Technical Provisions and Project Plans • Community Workforce Agreement • Appendices In case of conflict between the Contract Documents, the precedence of documents shall be as established in the Standard Specifications for Public Works Construction. 3. CITY agrees to pay and CONTRACTOR agrees to accept in full payment to complete the WORK OF IMPROVEMENT the sum total amount not to exceed One Million Five Hundred Seventy -Seven Thousand Six Hundred Dollars and No Cents ($1,577,600), as set forth and identified in the BID PROPOSAL, which is attached hereto and incorporated herein as Exhibit "A," and in accordance with Section 2-7.1 of the Greenbook: Standard Specifications for Public Works Construction. The BID PROPOSAL contains a schedule of unit price(s) or lump sum(s) based on approximate quantities only, and the City does not expressly or by implication agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of any class or portion of the work or to omit portions of the work as may be deemed necessary or advisable. Page 1 of 3 4. CONTRACTOR agrees to complete the WORK OF IMPROVEMENT within the time specified in the Time for Completion of Improvements section of the BID PROPOSAL (Exhibit "A") including commencing construction within the timeframe therein specified after issuance of a Notice to Proceed. 5. The CONTRACTOR will pay, and will require all subcontractors to pay, all employees on the WORK OF IMPROVEMENT a salary or wage at least equal to the prevailing salary or wage established for such work as set forth in the wage determinations for this work in accordance with applicable State and Federal law. 6. If applicable, the CONTRACTOR shall adhere to the CITY'S Community Workforce Agreement (CWA), a pre -hire collective bargaining agreement, which establishes the labor relations policies and procedures for CONTRACTOR to follow in the crafts persons employed to complete the WORK OF IMPROVEMENT as more fully described in the CWA. The CWA may be found on the City's website at: http://www.santa-ana.ora//pwa/documents/CWA.pdf 7. CONTRACTOR shall, after award of this Contract, furnish two bonds to be approved by the CITY, one in the amount of One Hundred Percent (100%) of the Contract price, to guarantee the faithful performance of the work (Performance Bond), and one in the amount of One Hundred Percent (100%) of the Contract price to guarantee payment of all claims for labor and materials furnished (Payment Bond). This Contract shall not become effective until such bonds are supplied to and approved by the CITY. 8. CONTRACTOR shall, prior to the release of the performance and payment bonds or the retention payment, furnish a warranty performance and payment bond (Warranty Bond). Said Warranty Bond shall also be required as a condition of project acceptance. For projects up to Five Hundred Thousand Dollars ($500,000), the Warranty Bond amount shall be the greater of Ten Thousand Dollars ($10,000) or Twenty Percent (20%) of the final contract price. For projects above Five Hundred Thousand Dollars ($500,000), the Warranty Bond amount shall be the greater of One Hundred Thousand Dollars ($100,000) or Ten Percent (10%) of the final contract price. 9. CONTRACTOR shall, after award of this Contract, furnish Certificates of Liability Insurance and Worker's Compensation Insurance as outlined in the General Provisions, to be approved by the CITY. 10. INDEMNIFICATION. To the fullest extent allowed by law, CONTRACTOR and its Subcontractors hereby agree to defend, indemnify, and hold harmless CITY, its City Council, boards and commissions, officers, agents, employees, representatives and volunteers (hereinafter collectively referred to as "Indemnitees"), through legal counsel acceptable to CITY, from and against any liability, claims, actions, costs, damages or losses, including reasonable costs and attorney's fees, for injury, including death to any person or damage to any property, arising directly or indirectly from, or in any manner relating to, any of the following: (i) Performance or nonperformance of the Work of Improvement by CONTRACTOR or its Subcontractors of any lower tier; (ii) Performance or nonperformance by CONTRACTOR or its Subcontractors of any lower tier, of any of the obligations under the Contract Documents; Page 2 of 3 (iii) The construction activities of CONTRACTOR or its Subcontractors of any lower tier, either on the project site or on other properties; (iv) The payment or nonpayment by CONTRACTOR of any of its Subcontractors of any lower tier, for Work of Improvement performed on or off the project site; and (v) Any personal injury, property damage or economic loss to third persons related to and arising from the performance or nonperformance by CONTRACTOR or its Subcontractors of any lower tier, of the Work of Improvement. (vi) The indemnity obligations of Subcontractors provided by this Section shall be included in all subcontract documents issued by CONTRACTOR. Nothing in the Contract Documents shall be construed to give rise to any implied right of indemnity in favor of CONTRACTOR against CITY or any other Indemnitee. IN WITNESS WHEREOF, the parties hereto have executed this Construction Contract on the day and year first above written. ATTEST: JENNIFER L. HALL City Clerk APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: e Nellesen Assistant City Attorney RECOMMENDED FOR APPROVAL: Digitally signed by Nabil Saba Nahil Saba Da e:2 25.06.16 08:45:35-07'00' NABIL SABA, PE Executive Director Public Works Agency CITY OF SANTA ANA ALVARO NUNEZ City Manager CONTRACTOR: Vido Samarzich, Inc. NAME: Vido L. Samarzich TITLE: Vice President Page 3 of 3 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 25-6031 MCFADDEN AVENUE TRANSIT SIGNAL PRIORITY PROTECT BID PROPOSAL TO: CITY COUNCIL OF THE CITY OF SANTA ANA FROM: Vido Samarzich, Inc. REQUIREMENT: The undersigned bidder declares that they have carefully examined the location of the proposed work, that they have examined the Contract Documents in its entirety and hereby proposes to furnish all material and do all the work required to complete the said work in accordance with said plans (if any) and the specifications for the unit price(s) or lump sum(s) set forth in the following schedule: Item Description Qty Unit Unit Price Amount Furnish & Install Transit 1 Advertising Shelter 13 25 EA EA $20,000.00 $ 260,000.00 $ 150,000.00 2 Furnish & Install Solar Power for $ 6,000.00 Transit Shelters a Furnish & Install Transit Non- 12 I z\ $ Advertising Shelter 19,000.00 228,000.00 4 Furnish & Install Steel Bench 25 EA $ $ (Including Secure Nuts) 3,500.00 87,500.00 Furnish & Install 32 Gallon Trash 5 Receptacle (Including Secure 25 f "A 5 3,800.00 $ 95,000.00 Nuts & Master Padlock 6 PCC Sidewalk (T=6")* 6,800 SF $ 17.00 $ 115,600.00 7 Install New Bus Pad* 6,000 SF $ 42.75 $ 256,500.00 Remove & Salvage Existing 1 EA $ 4,000.00 $ 4,000.00 Shelter* 9 Remove & Salvage Existing 25 LA $ 750.00 $ 18,750.00 Bench* 10 Remove & Salvage Existing 25 EA % 300.00 $ 7,500.00 Trash Receptacle* $ 11 Furnish & Install New Water 6 EA Meter Frame and Cover 1,500.00 $ 15,000.00 11 9,000.00 15,000.00 S 275,000.00 12 Signing & Striping; 1 LS 13 Furnish and Install Solar Powered 25 EA Street Light Pole and Foundation ,000.00 P-1 of P-19 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 25-6031 MCFADDEN AVENUE TRANSIT SIGNAL PRIORITY PROJECT Item Description Qty Unit Unit Price Amount 14 Pothole Street Light Pole Location 25 EA $ 1,750.00 $ 43,750.00 15 Construction Permit I LS $ 7,000 $ 7,000 16 Project Advertisement Sign 2 EA $ 2,500.00 $ 5,000.00 BID ALTERNATES Item Description Qty Unit Unit Price Amount Furnish and Del Iver Solar 1 Powered Street Light Pole 5 EA $ 9,500.00 $ 47,500.00 P-2 of P-19 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 25-6031 MCFADDEN AVENUE TRANSIT SIGNAL PRIORITY PROJECT TOTAL BASE BID $ 1,577,600.00 TOTAL ADD ALTERNATE BID $ 1,625,100.00 The lowest responsible bidder shall be selected based on the total base bid. The City reserves the right to award the Base Bid, and any, all, or none of the add -alternate bid items (if any). * The quantity for this bid item is shown for bid comparison only. This bid item shall not be subject to the " 25%" limit as stated in Section 7-3.5 of the Standard Specifications. The actual amount for this item will be dictated by the actual quantity used, and the Agency reserves the right to increase or decrease the quantity of this item accordingly. t This bid item is considered a Specialty Item per Section 3-2 of the Standard Specifications. TIME FOR COMPLETION OF IMPROVEMENTS AND LIQUIDATED DAMAGES The undersigned bidder hereby proposes to complete the Work for the total base bid amount shown above, within One -Hundred Twenty (120) working days after the commencement date stated in the Notice to Proceed. Upon issuance of the Notice to Proceed, Contractor shall immediately place order for long -lead time items (Street Light Poles, Tolar Bus Shelters (Ad & Non -Ad), Solar Powers, Trash Receptacles, and Benches). The liquidated damages amount, in lieu of the amount specified in Subsection 6-9 of the Standard Specifications, shall be $1,650 per calendar day. Name of Firm Vida Samarz Signature of BIDDER Title Vice President Inc. (If an individual, so state. If a firm or co -partnership, state the firm name and give the names of all individual co-partriers composing the firm. If a corporation, state legal name of corporation, and names of President, Secretary, Treasurer and Manager, thereof.) Corporation: Vido Samarzich, Inc. President: Vido Samarzich Vice President: Vido L. Samarzich Secretary; Monika Samarzich P-3 of P-19 EXHIBIT 4 OF () ORANGE COUNTY CLERK -RECORDER CEQA FILING COVER SHEET 202585000394 FILED April 30, 2025 CLERK - REC'C RT)ER. ley �.- Depuly clerk So- 041So12.o..S-0309 THIS SPACE FOR CLERIC'S USE ONLY Complete and attach this form to each CEQA Notice filed with the County Clerk -Recorder TYPE OR PRINT CLEARLY Project Title 25-6013 MCFADDEN AVENUE TSPP Check Document being Filed: Environmental Impact Report (EIR) Mitigated Negative Declaration (MIND) or Negative Declaration (ND) Notice of Exemption (NOE) ❑ Other (Please fill in type): FILED IN THE OFFICE OF THE ORANGE COUNTY CLERK -RECORDER ON 04/30/2025 Posted 0413012025 Removed Returned to agency on DEPUTY 428 Filing fees are due at the time a Notice of Determination/Exemption Is filed with our office.For more Information on filing fees and No Effect Determinations, please refer to California Code of Regulations, Title 14, section 753.5. MAYOR Valerie Amezcua MAYOR PRO TEM Benjamin Vazquez COUNCILMEMBERS Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Thai Viet Phan PUBLIC WORKS AGENCY 20 Civic Center Plaza (M-36) P.O. BOX 1988 • Santa Ana, California 92702 (714) 647-5690 • Fax (714) 647-5823 www.santa-ana.org NOTICE OF EXEMPTION CITY MANAGER Alvaro Nuiez CITY ATTORNEY Sonia R. Carvalho CLERK OF THE COUNCIL Jennifer L. Hall From the Requirements of the California Environmental Quality Act (CEQA) Fee Exemption per California Government Code Section 6103 To: COUNTY CLERK From: City of Santa Ana County of Orange Public Works Agency P.O. Box 238 20 Civic Center Plaza (M-36) Santa Ana, CA 92702 Santa Ana, CA 92702 Project Title: 25-6013 McFadden Avenue TSPP Project Number(s): 25-6031 Project Location: McFadden Avenue (Harbor Blvd to Grand Ave) City: Santa Ana County: Orange ER Number: ER-2025-42 Date of Approval: 06/17/2025 Project Description: Scope of work includes relocating bus stop locations from near -side to far -side of the signalized intersections, add new bus shelters, add or upgrade lighting at bus stop locations, add new trash cans and benches, install new bus pads and signing and striping. Applicant Name: City of Santa Ana, Public Works Agency Applicant Address: 20 Civic Center Plaza M-36 Santa Ana, CA92702 Name of Public Agency Approving Project: City Council Name of Agency Carrying Out Project: Public Works Agency Exempt Status: ❑ Ministerial (Sec. 15268) ❑ Declared Emergency (Sec. 15269 (a)) ❑ Emergency Project (Sec. 15269 (b through e)) ❑ General Rule (Sec. 15061(b)(3)1(5)) ❑ Statutory Exemption: 0 Categorical Exemption: 15301(b) Reason(s) Why Project is Exempt From CEQA: 15301(b) consists of repair/maintenance of existing public facilities. City Contact: Sam rfth`' Chenelia Title: Assistant Engineer Signature: FILED APR 3 0 2025 HUGH NGUYIEN, CLERK -RECORDER BY: 1A L DEPUTY Telephone: (714) 647-5033 r Date: � 1501 Z 5- State of California - Department of Fish and Wildlife 2025 ENVIRONMENTAL DOCUMENT PILING FEE CASH RECEIPT DFW 753.5a (REV. 01101125) Previously DFG 753.5a - U-7--J P_nnt I Save RECEIPT NUMBER: 30-04130/2025-0309 STATE CLEARINGHOUSE NUMBER (liapplfcable) SEE INSTRUCTIONS ON REVERSE. TYPE OR PRINT CLEARLY. LEADAGENCY LEAD AGENCY EMAIL DATE CITY OF SANTA ANA 04/30/2025 COUNTY/STATE AGENCY OF FILING DOCUMENT NUMBER ORANGE COUNTY 202565000394 PROJECT TITLE 25-6013 MCFADDEN AVENUE TSPP PROJECT APPLICANT NAME PROJECT APPLICANT EMAIL PRONE NUMBER CITY OF SANTA ANA, PUBLIC WORKS AGENCY (714) 647-5033 PROJECT APPLICANTADDRESS CITY STATE ZIP CODE 20 CIVIC CENTER PLAZA M-36 SANTA ANA CA 92702 PROJECT APPLICANT {Check appropriate box) ❑K Local Public Agency ❑ School District ❑ Other Special District ❑ State Agency ❑ Private Entity CHECK APPLICABLE FEES: ❑ Environmental Impact Report (EIR) $ 4,123.50 $ ❑ Mitigated/Negative Declaration (MND)(ND) $ 2,968.75 $ ❑ Certified Regulatory Program (CRP) document - payment. due directly to CDFW $ 1,401.75 $ M Exempt from fee EI Notice of Exemption (attach) ❑ CDFW No Effect Determination (attach) ❑ Fee previously paid (attach previously issued cash receipt copy) ❑ Water Right Application or Petition Fee (State Water Resources Control Board only) $ 850.00 $ ❑ County documentary handling fee $ 50.00 $ ❑ Other $ PAYMENT METHOD: ❑ Cash ❑ Credit ❑ Check ❑ Other TOTAL RECEIVED $ 0.00 SIGNATURE AGENCY OF FILING PRINTED NAME AND TITLE X Melissa Gomez Deputy Clerk ORIGINAL -PROJECT APPLICANT COPY -CDFWIASD COPY - LEAD AGENCY COPY - COUNTYCLrRK DFW753.5ajR9Y.M12025} PROJECT TITLE: McFadden Avenue Transit Signal Priority Pilot PROJECT CATEGORY: Traffic Improvements Traffic Improvements LOCATION MAP N AGENCY: Public Works EXHIBIT 5 CITY OF SANTA ANA FY 24/25CIP PITAL IMPROVEMENT PROJECT WORKSHEET PROJE T DESCRIPTION: Project will provide transit improvements along McFadden Avenue between Harbor Boulevard and Grand Avenue including new concrete bus pads, bus stop relocations, new bus shelters, street lighting, real-time bus arrival information, and Transit Signal Priority. PROJECT NEED: The McFadden Avenue Transit Signal Priority (TSP) Pilot Project will enhance the City's planned improvements for McFadden Avenue by providing innovative transit improvements, including transit signal priority, bus shelters and real-time bus arrival signage. The project will improve transit for populations dependent on buses and similar modes of transportation. PROJECT COSTS FY 24125 FY 25126 FY 26127 FY 27128 FY 28129 FY 29130 FY 30131 Construction 3,414,900 - - - - - - Engineering 275,100 TOTAL 3,690,000 SOURCE OF FUNDS FY 24125 FY 25126 FY 26127 FY 27128 FY 28129 FY 29130 FY 30131 3,690,000 - - - - - DIVISION: Traffic Enaineerina TOTAL 3,690,000 CONTACT: Cesar Rodriguez, Senior Civil Engineer DATE: 17-Sep-2024