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Home My WebLink AboutCALIFORNIA STATE CONTROLLER (4) IRS13WCE NOT REQUIRED WORK MAY PROCEED Return FULLY EXECUTED N-2025-194 UTY CLERK Copy to City Clerk, M-30 DATE: JUL 11 2025 sHE~ 9 Q- QF CAL1E� MALIA M. COHEN CALIFORNIA STATE CONTROLLER June 17, 2025 Alexander Trinidad Acting Executive Director of Finance& Management Services City of Santa Ana 20 Civic Center Plaza Santa Ana, CA 92701 Dear Mr. Trinidad: The State Controller's Office, Division of Audits, is available to assist in preparing your fiscal year 2024-25 Annual Street Report on a cost-recovery basis. The estimated cost for our assistance should not exceed $4,600. This preparation fee may be charged to your Special Gas Tax Street Fund. If you would like our office to provide this service, please complete and return: • The Contract for Services to Prepare the Annual Street Report, and • The Contract Information Sheet for scheduling assistance. Please return the above documents by July 18, 2025 to the State Controller's Office,Division of Audits, Local Government Audits Bureau, by email at AUDStreetsRoadsAsco.ca.gov, Scheduling priority will be given to those who respond promptly. If you have any questions, please email us or contact Lisa Tam at(916) 323-5932. Sincerely, Original signed by JORDAN INABNIT, CPA, Audit Manager Local Government Audits Bureau Division of Audits LGA-2025-206 Enclosures MAILING ADDRESS P.O.Box 942850,Sacramento.CA 94250 SACRAMENTO 3301 C Street,suite 700,Sacramento,CA 95816 i 916.324.8907 LOS ANGELES 901 Corporate Center Drive,Suite 200,Monterey Park,CA 91754 1 323.981.6802 T E CQk t C � t �r. P MALIA M. COHEN CALIFORNIA STATE CONTROLLER CONTRACT FOR SERVICES TO PREPARE THE ANNUAL STREET REPORT This contract is executed between the State Controller's Office(SCO), Division of Audits and the City of Santa Ana. Whereas Section 2 151 of the California Streets and Highways Code requires cities to file with the SCO on or before December I of each year, an Annual Street Report; and Whereas the SCO is able to furnish and the city wishes to receive the services of the SCO to prepare its report; now therefore, in consideration of the following promises and conditions, the parties hereby agree that: I. For the fiscal year ended June 30, 2025,the SCO shall assist in the preparation of the city's report, a non-audit service. 1I. The report shall be in the form prescribed by the SCO. III. The report shall include a statement of all revenues and expenditures concerning city streets, and shall be prepared from the city's records made available to the SCO. IV. The report will be prepared from the city's unaudited records, and no determination shall be made at time of preparation regarding the accuracy of the records or the legality of the expenditures reported herein, V. The city understands that the report is subject to subsequent review by the SCO and exceptions may be taken at the time regarding the legality of expenditures contained in the report,the accuracy of the records from which the report was prepared, or the accuracy of the report. Vt. The SCO will furnish sufficient personnel to complete the report on or before the report's filing due date of December 1, 2025, except that the SCO is excused from such date if the city's accounting records and personnel are not ready for the preparation of the report at the time scheduled by the SCO and the city, or if circumstances beyond the control of the parties prevent completion. VII. The city understands that this contract does not extend the filing due date of the report, and does not exempt the city from SCO's withholding of highway users tax fiend allocations if the city is delinquent in filing the report, in accordance to Section 2155 ofthe California Streets and Highways Code. VIII. The city will designate a management-level individual to be responsible and accountable for overseeing the non-audit service. IX. The city will establish and monitor the performance of the non-audit service to ensure that it meets management's objectives. X. The city will make any decision that involves management functions related to the non-audit service and accept full responsibility for such decisions. XI. The city will evaluate the adequacy of the services performed and review the completed report for accuracy. X1I. The SCO will furnish one copy of the completed report to the city. XIII. This contract is subject to the SCO's charges for services rendered, and such charges shall be computed in accordance with Sections 9210 and 9211 of the State Administrative Manual.Charges shall include both direct and indirect costs,and shall be expressed in dollars per unit time whenever possible. XIV. Except as provided in paragraph XV, the aggregate cost of services provided under this agreement shall not exceed$4,600. XV. If unforeseen circumstances develop during the course of the SCO's preparation of the report and additional time is needed to complete preparation,the parties will confer;and if it is agreed that the preparation of the report is to continue, the SCO is to be compensated for any additional time required. In any case,the SCO shall be compensated for services rendered prior to the development of such unforeseen circumstances, XVI.- The city will pay the SCO for services rendered in a timely manner (including additional time pursuant to paragraph XV)and hereby warrants that funds are available from which payment may be made. XVII. Either party may terminate this contract by giving seven days written notice. Notice is effective upon receipt. SCO will give notice to the city's contracting officer or authorized representative. Notice to SCO may be served by e-mail at AUDStreetsRoadsgsco.ca.gov. During the seven-day period,the SCO may continue with the preparation of the report then in progress. City of Santa Ana MALIA M. COHEN California State Controller Signat e: Date: Signature: Date: rinted Name: KIMBERL.Y TARVIN, CPA Alvaro Nunez Chief, Division of Audits Title: APPROVED AS TO FORM SONIA R.CARVALHO City Manager City Attorney 7 /� Address: y:q It f,(/�ZA4 C Andrea Garcia-Miller 20 Civic Center Plaza, 8th f L Assistant City Attorney Santa Ana, CA 92701 Aie nde Tn.dad(A.17,207515.51 P°n Alexander Trinidad ATTEST: Executive Director Finance&Management Services nnlfer Nall W erk - 'THE'.co 0f +rF oo- nF cA�a MALIA M. COHEN CALIFORNIA STATE CONTROLLER ANNUAL STREET REPORT CONTRACT INFORMATION SHEET CITY NAME: City of Santa Ana CITY FISCAL OFFICER: Name: (Mr. or Ms.) Title: Alexander Trinidad Executive Director of Finance and Management Services E-Mail Address: Telephone Number: ATrinidad@santa-ana.org (714) 647-5295 PUBLIC WORKS DIRECTOR: Name: (Mr. or Ms.) Title: Nabil Saba Executive Director Public Works E-Mail Address: Telephone Number: NSaba@santa-ana.org 714-647-5654 ANNUAL STREET REPORT CONTACT PERSON: Name: (Mr. or Ms.) Title: Jasmine Yu Senior Accountant E-Mail Address: Telephone Number: jyu@santa-ana.org 714-647-6514 Mailing Address: Billing Address(If different from mailing address): 20 Civic Center Plaza PO Box 1988 M-17 Santa Ana, CA 92701 THE ANNUAL STREET REPORT IS DUE ON DECEMBER 1. AN SCO AUDITOR WILL CONTACT THE CITY TO SCHEDULE THE REPORT PREPARATION UPON RECEIPT OF THE SIGNED CONTRACT. Santa Ana FY 2024-25 ASR Contract Letter - CAO signed 7-7-25(2073903. 1 ) Final Audit Report 2025-07-07 Created: 2025-07-07 By: Kristin Andrade(kandrade@santa-ana.org) Status: Signed Transaction ID: CBJCHBCAABAAkTQj9MgdFBgjwlzm5m_-yTDbPul6om33 "Santa Ana_FY 2024-25_ASR Contract Letter - CAO signed 7-7- 25(2073993.1 )" History 5 Document created by Kristin Andrade (kandrade@santa-ana.org) 2025-07-07-10:36:57 PM GMT Document emailed to Alexander Trinidad (atrinidad@santa-ana.org) for signature 2025-07-07-10:37:12 PM GMT Email viewed by Alexander Trinidad (atrinidad@santa-ana.org) 2025-07-07-10 37 22 PM GMT 60 Document e-signed by Alexander Trinidad (atrinidad@santa-ana.org) Signature Date:2025-07-07-10:51:50 PM GMT-Time Source:server Agreement completed. 2025-07-07- 10:51:50 PM GMT Adobe Acrobat Sign