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HomeMy WebLinkAboutSMASHVENT, LLC dba OC Fun Events INSURANCE ON FILE WORK MAY PROCEED UNTIL NSURPI-'NCE EXPIRES ry o f - -2025-209 jATE V D 31 2025 0;FR m (11 AGREEMENT WITH SMASHVENT, LLC DBA OC FUN EVENTS TO PROVIDE v iunp,� MuADUi(A(Da) SPECIAL ENTERTAINMENT EQUIPMENT FOR CITY EVENTS THIS AGREEMENT is made and entered into on this 10`" day of July, 2025 by and between SMASHvent, LLC, a California limited liability company dba OC Fun Events ("Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. The City desires to retain a Contractor having special skill and knowledge in the field of: special entertainment for various City events, including the City's Summer Splash Day Camp, Kids Night Out, Afterschool Programs, and other events ("Events") as directed by the City. B. Contractor represents that Contractor is able and willing to provide such services to the City. C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional Consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Contractor shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Scope of Services - Exhibit A, attached hereto and incorporated by reference. 2. COMPENSATION a. City agrees to pay, and Contractor agrees to accept as total payment for its services for City, the rates and charges identified in Contractor's Proposal Exhibit B, attached hereto and incorporated herein. The total amount to be expended during the term of this Agreement, including any extension periods, shall not exceed $25,000.00. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Contractor agree that all payments due and owing under this Agreement shall be made through Automated Clearing House (ACH)transfers. Contractor agrees to execute the City's standard ACH Vendor Payment Authorization and provide required documentation. Upon verification of the data provided, the City will be authorized to deposit payments directly into Contractor's account(s) with financial institutions. Page I of 10 Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above and terminate on June 30, 2026, unless terminated earlier in accordance with Section 15, below. 4. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages,employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNE.RSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor under this Agreement ("Documents & Data"). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 6. INSURANCE Contractor shall procure and maintain for the duration of the agreement,the following insurance coverages: Minimum Scope and Limit of Insurance. Contractor shall maintain limits of insurance coverage in the following minimum amounts and shall be at least as broad as: Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an"occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less Page 2 of 10 than$1,000,000 per occurrence and$2,000,000 aggregate. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 05 09 or 25 04 05 09) or the general aggregate limit shall be twice the required occurrence limit. • Sexual Abuse or Molestation Liability(SAML): If the CGL policy referenced above is not endorsed to include affirmative coverage for sexual abuse or molestation, Contractor shall obtain and maintain a policy covering Sexual Abuse and Molestation with a limit of no less than$1,000,000 per occurrence or claim. • Automobile Liability: Insurance Services Office Form CA 00 01 covering Code 1 (any auto),with combined single limits of$1,000,000. In the event Contractor does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance with existing limits, which can be lower than $1,000,000. • Workers' Compensation: as required by the State of California,with statutory limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident, per employee, per policy for bodily injury or disease. This requirement can be waived if Vendor has no employees. • If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or higher limits maintained by the Contractor. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions: • CGL, SAML and AL policies: City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, equipment, and personnel furnished in connection with such work or operations. • All required insurance policies: Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Contractor for City. • All required insurance policies: For any claims related to this contract, Contractor's insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. • All required insurance policies: A severability of interest provision must apply for all the additional insureds, ensuring that Contractor's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer's limits of liability. • Each insurance policy required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written notice shall be provided to City for policy cancellation or non-renewal due to non-payment. Page 3 of 10 • Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: (Name of Department Staff Responsible for Agreement), Address of Department Responsible for Agreement, M-XX, Santa Ana, CA 92701. The name and the location of event should be included in the Description of Operations section of each certificate. Self-Insured Retentions. Self-insured retentions must be declared to and approved by the City. City may require Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers. Insurance is to be placed with insurers authorized to conduct business in the state of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable-to City. Verification of Coverage. Contractor shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Contractor's obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Claims Made Policies. If any of the required policies provide coverage on a claims- . made basis: • The retroactive date must be shown and must be before the date of the contract or the beginning of work. • Insurance must be maintained and evidence of insurance must be provided for at least. three (3) years after completion of work. • If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, Company must purchase"extended reporting" coverage for a minimum of three (3) years after completion of work. Subcontractors. Contractor shall require and verify that all sub-contractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from sub-contractors. Special Risks or Circumstances. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. Page 4 of 10 7. INDEMNIFICATION Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1)for personal injury, damages,just compensation, restitution,judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section l of this Agreement; and (2) from any claim that personal injury, damages,just compensation,restitution,judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages,just compensation, restitution,judicial or equitable relief suffered,or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution,judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this.Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding.Notwithstanding the foregoing, to the extent Contractor's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. 8. INTELLECTUAL PROPERTY INDEMNIFICATION Contractor shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent,trademark, or copyright infringement, including costs,contained in the work product or documents provided by Contractor to the City pursuant to this Agreement. 9. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement. 10. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such Page 5 of 10 information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance,but in no event less than reasonable care. "Confidential Information"shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that(a)has been disclosed in publicly available sources; (b) is,through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE a. Contractor covenants that it presently has no interests and shall not have interests,direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. b. No immediate family members of either the Mayor, City Council Member, or any appointed City Official, including appointed board and commission members, as defined under the City's Municipal Code, whose position with the City shall award or influence the award of this Agreement, or any competing contract or amendment thereof, shall be employed. in. any capacity by the Contractor or have any other direct or indirect financial benefit or interest in this Agreement. c. The section also prohibits the awarding of any agreement, contract, grant, or any amendment to those.awards, to any former full-time employee for one-year from date of employee separation except for any CalPERS retiree as authorized by City Council resolution d. The Contractor must comply with all conflict of interest laws, ordinances, and regulations now in effect or hereafter to be enacted during the term of this Agreement. The Contractor warrants that it is not now aware of any facts which conflict with the prohibitions defined above. If the Contractor hereafter becomes aware of any facts that might reasonably be expected to create a conflict of interest, it must immediately make full written disclosure of such facts to the City. Full written disclosure must include, but is not limited to, identification of all persons implicated and a complete description of all relevant circumstances. Failure to comply with the provisions of this paragraph will be a material breach of this Agreement. e. Contractor covenants that none of its directors, officers, employees, or agents shall participate in selecting or administrating any subcontract supported(in whole or in part) by City Rinds stemming from the Agreement where the awarding of the subcontract has any direct or indirect financial benefit or interest to any individual, as defined in Page 6of10 subsections (b) and (c) above. 12. NON-DISCRIMINATION Contractor shall not discriminate because of race, color,creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof,shall not bind or obligate Contractor or the City.Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City. 15. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. Page 7 of 10 b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy.No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement.shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California,shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18. PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the fallowing persons: To City: City Clerk City of Santa Ana 20 Civic Center Plaza(M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 Page 8 of 10 With courtesy copies to: Executive Director, Parks, Recreation, and Community Services Agency City of,Santa Ana 20 Civic Center Plaza(M-23) P.O. Box .1988 Santa Ana, California 92702 To Contractor: SMASHvents, LLC, dba OC Fun Events Attn: Shannon Pollachi, owner 17522 Woodfern Lane Huntington Beach, CA 92649 ocftinevents@gmaii.com 949-600-3606 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. [signatures appear on followingpage] Page 9 of 10 SIGNATURE PAGE TO AGREEMENT WITH SMASHVENT, LLC DBA OC FUN EVENTS TO PROVIDE SPECIAL ENTERTAINMENT EQUIPMENT FOR CITY EVENTS IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA ennifer L Hall A varo Nunez City Cl City Manager APPROVED AS TO FORM: SONIA R. CARVALHO CONTRACTOR: City Attorney _-M! S��lla291S: Ho91Y S Poll.aah�i IJuI,��io15:955 on FGi'i Jonathan T. Martinez=' Shannon Pollachi Assistant City Attorney Owner RECOMMENDED FOR APPROVAL: Hawk Scott Executive Director Parks, Recreation, and Community Services Agency Page 10 of 10 EX HIBIT A SCOPE OF SERVICES VENDOR INFORMATION: OC Fun Events EVENT: Summer Splash Day Camp, Kid's Night Out, Afterschool Programs SERVICE DATE(S): OC Fun Events will provide a range of entertainment, games, and activities upon written agreement of games, dates, times, and locations by all parties. COMPENSATION DUE TO THE VENDOR: Contract NTE$25,000. Compensation will be agreed upon in written agreement when the event package, dates, times, and location are established using the Services Proposal provided by OC Fun Events. DESCRIPTION: OC Fun events will provide two to three hours of special entertainment in the form of custom crafts, games, and activities at Summer Splash Day Camp, Kid's Night Out, and Afterschool Programs at the following centers. EI Salvador Community Center Jerome Community Center Salgado Community Center Garfield Community Center Roosevelt Walker Community Center Open Hours—special entertainment will be held at each site with vendor and city seasonal staff for a period of 2 hours with 30 minutes to 1 hour for set-up and take-down. The Vendor will be paid the full amount of compensation, within 45 days of each event. EX HIBIT B CONTRACTOR'S PROPOSAL RJN We are an event production, management, activities, rentals and decorations company. Transform your community park, clubhouse, parking lot, event space, community center, private space into party central! OC Fun Events provides event services for local cities. Expanded to full Event Production services • Large Croup Packages start at 2 hours Easily rotate out guests to accommodate large groups Fits Multiple Spaces; inside or outside • Easily accommodate 20--20,000+ community members, staff, and families • Great for summer camps, product launches, carnivals, after school camps, community events, holiday events and more. Contact Us; 949-600-3606 OCFunEvents@gmail.com 1/20/25 www.00FUNEVENTS.COM Who we are: OC Fun Events provides over 30 years of combined event planning and event production services to make your next event amazing. We are a 100% Female -owned business- the only one like it in Orange County. We focused on fun filled activities for all ages. This can include large private events, community events, summer camps, fundraisers, carnivals, and more. Past Customers: City of Costa Mesa Downtown Anaheim City of San Clemente Numerous churches Laciera Ranch/LARCS Universities City of Santa Ana Many local schools City of Carson PTA organizations Full Event production services for: • Private events • Summer camps • Carnivals • Community events • Fundraisers • Holiday events • Employee Appreciation events • Product Launch events Smashvent LLC/DBA OC Fun Events /QC Laser Tack.We hold S1M of Business Liability insurance, Workers Compensation, and necessary local licenses to complete business in the State of California. Prices are valid for events held by 12/31/25. Act *lv *lty Services Play Dough Making Slime Making Cookie Decoratingkn 4 h x Tie Dye Shirt Making Snow Dough Making ', , Holiday Crafts ` Our Craft Coaches will bring all of the supplies to make the Bracelet Makin chosen activity and help your guests to create their very own ��- craft to take home. For Slime, Kinetic Sand, Snow Dough and Play Dough making- Sand Art your guests will choose from with a variety of colors, scents and glitters to make their own concoction. At the end, each guest will go home with a container of their creation. Both of these are . . recommended for 4 years and older. For Tie Dye, each person will tie dye a shirt. A variety of shirt 11 sizes, colors and patterns will be provided. Each guest will go home with their creation. Recommended for 7 years and older. Cookie Decorating- Each guest will decorate a sugar cookie and take it home to enjoy. Custom Activity- If you have another activity in mind, please reach out and we will create a custom activity for your event. Kinetic Sand EVENT PROPOSAL Take home 0 0 0 Activities All of our crafting activities prices are the same. Typically your guests can rotate in small groups to the making station/table with 6 guests,per table/station. Staff members included in the school discounted pricing below.Guests take home their creation.Our staff will set up all of the equipment and materials. They will run the activity. Depending upon the amount of guests,we can have 1 - 8 stations of the same activity going at a time.Our team can limit one per person, collect tickets or verify wristbands, if needed. Activity Stations: Staff included. Slime, Kinetic Sand, Snow Dough, Sand Art or 2 stations: 3 stations: Play Dough Making activity: up to 40 Hours: 1 station: (pick any 2) (pick any 3) items/guests per hour per station 2 Hours $700 $1400 S2100 Tie Dye Making Activity: up to 24 items/guests 3 Hours $950 $1600 $2300 per hour per station Holiday Craft Activity: up to 40 guests per 4 Hours $1200 $1800 $2500 station per hour 5 Hours $1450 $2000 $2700 Bracelet Making/Swifty Activity: up to 50 6 Hours $1700 $2200 $2900 items/guests per hour per station 7 Hours $1950 $2400 $3100 Key Chain Making Activity: up to 50 items/guests per hour per station 8 Hours $2200 $2600 $3300 Custom Craft: Reach out with theme and we will provide a quote. Reach out for a quote if you need more hours or if you need up to 8 different stations. What is included: Staff members to run the activity and all materials. This includes a talented staff member to run the activity and alt supplies. Each one of these services can be booked individually or all six options can be chosen to provide a variety of options. Our team can collect tickets or limit guests to 1 per person if needed. °- r t , S r f'Y e Balloon Twisting Face Paintfng Crazy Hair Glitter Tattoos Airbrush Tattoos Henna Tattoos Additional cost for materials Balloon Twisting- Staff will bring the supplies and twist balloons Hours: Pricing: (Pick One) into a variety of animals and shapes upon request. Guest will take home their balloon. 2 hours $260 Face Painting- Staff member will provide several options for face 3 hours $390 painting. Can limit to one per guest. 4 hours $520 Crazy Hair- Staff member will provide all supplies including hair spray, colored spray, combs, etc. Limited to one per guest. If this 5 hours $650 2ption is chosen, there will be an additional fee for materials 6 hours $780 Glitter Tattoos- Staff member will adhere the glitter tattoo to the guest. Can limit to one per guest. 7 hours $910 Airbrush Tattoos- Staff member will airbrush on the to the guest. 8 hours $1040 This is great for large events since it takesjust a few minutes per guest. It is also sweat and waterproof. Henna Tattoos- Staff member will paint selected tattoo design on the guest. Limited to one per guest. Reach out for a quote if you need more hours or if you want up Co 6 options. Carnivat Games Choose from a wide variety of our games for your next school carnival or community event. You can use any of these in addition to any of our other activities for a school activity event. For large community events, group the games together by picking 6 or more activities to create a fun-filled event for 100+ guests. These work best in one of our 8 x 8 spaces. Canopy rental extra. nnwirf�e �J r� P � ll Ll C� 4� Ring Toss Frog Flipper Duck Dunk Sailboat Regatta $160 daily rate $160 Daily rate $160 Daily rate $160 Daily rate a Coming Soon Tic Tac Toe Donut TOSS Corning Soon Tin Can Slam $160 Daily rate Speedway $160 Daily rate $160 daily rate $260 Daily rate <• &7 Fishing Game Higher/Lower S160 Daily Rate $160 daily rate Rental r[7tes do not include delivery arid trovet Fees More Carnival ciames Choose from a wide variety of our games for your next school carnival or community event. You can use any of these in addition to any of our other activities for a school activity event. For large community events, group the games together by picking 6 or more activities to create a fun-filled event for 100+ guests. These work best in one of our 8 x 8 spaces. Canopy rental extra. r ."A Basketball Shoot Out coming soon Skeeball Large Dice Game $160 daily rate Fish Bowl Toss $160 daily rate $160 Daily rate $160 Daily rate a IF J Animal Toss Prize Wheel&Ticket Drum Basketball Toss $160 daily rate $100 Daily rate $160 daily rate Delivery fee cony apply Games Lawn Enterta *inment These work best in an open field,grass,parking lot, street, or open area. You can see prices or below or the attached price sheet.The Obstacle Course can be customized for your event including number of guests, theme and location. Staff for daily rentals is not included. "r . i Mini Gotf Blow up Dart Board Cornhole Foarn Canon $160 Daily rental $160 Daily rental S100 Daily rental Contact for Quote (Per hole) Lawn Game course ' Photo Booths $750 Daily rental „t Choose from various Course of b obstacles to include items for balance, themed backdrops for your agility,strength and guests to coordination. Inflatable dart Reach out to for quote. Y board, sack race, hoops crawl,tug-a-war and more. s� f.� For other activities, DJ and Entertainment 1 inflatables, custom kids activities, after Offering a variety of DJ, school activitels, or music/speakers rentals and games, reach out fora entertainment offerings . r; custom quote. Reach out to for quote. Glow in the Dark 000 W Glow in the Dark Party Rentals includes three options: Glow in the Dark Laser Tag Includes: Includes the Glow in the Dark set up listed below with ' Multiple Pop- up bunkers our Laser Taggers. Player should be 8 years and older or • Laser Taggers or Nerf guns 3rd grade or older. • Glow in the Dark Accessories to wear and your guests take home Glow in the Dark Nerf - Black Lights Includes the Glow in the Dark set up listed below with • Music Disco lightsLights portable speaker our Laser Taggers, Player should be 4 years and older or TK or older. s Our team runs the activity for you- to make it easy and fun! ONE Activity for unlimited TWO Acti>vies for unlimited players players This includes one (1) Play Arena This includes two (2) Play Arenas with the chosen activity. with the Nerf and Laser Tag. Price: Price: 2 hours $895 2 hours $ 1620 3 Hours $ 1045 3 Hours $ 1896 4 Hours $ 1195 4 Hours $ 2172 5 Hours $ 1345 5 Hours $ 2448 6 Hours $ t495 6 Hours $ 2724 7 Hours $1645 7 Hours $3000 8 Hours $1795 8 Hours $3276 Laser Tag , Water Ta & Nerf Run Around Activites Laser Tag Games f Water Tag Games _ A Nerf Games Our staff wild set up all of the ALSY. };' equipment, run the games and • o '# clean up the location. Typically the players are rotated in 20 at a time for 10-15 minutes of playtime. Then they will rotate out and the next group, rotates into the play arena. This makes it easy to accommodate many Our staff provides event services for school carnivals, guests as our staff will take care cities, and community events, on a regular basis, so our of this event for you. team "Game Coaches" have experience with 50-500+ players (Teachers, students, campers, parents and staff). For Water Tag, direct access to Our team will bring all of the equipment and set up on water must be provided at site. your campus or city property. We will need approx. a tennis court sized grassy area. Our Game Coaches will ensure that the players have a great time and positive gaming experience Laser Tag , Nerf Water Tag Our Laser Tag,Water Tag,and Nerf Games are priced the same. All packages are for unlimited players.Laser Tag is available for ages 8 years and older.Nerf Games are for ages 4 years and older Water Tag is for 6 years and older. Reach out for a quote if you need more hours.Each Play Arena can process through approximately 80 players per hour. This includes all equipment and staff. Water Tag must have access to water through a hose at the event Location. unlimitedONE Activity for • Activites for unlimited players players This s- one • Arena This includestwo Play Arenas chosenwith the activity. • - activity. Price: Price: 2 hours $795 2 hours $ 1431 3 Hours $870 3 Hours $ 1701 4 Hours $ 1095 4 Hours $ 1971 5 Hours $ 1195 5 Hours $ 21.51 6 Hours $ 1295 6 Hours $2331 7 Hours $1395 7 Hours $2511 8 Hours $ 1495 8 Hours $ 2691 unlimitedAll THREE Activites for players This includes • Arenas chosenwith the activity. Price: 2 hours $ 2027 3 Hours $2409 4 Hours $ 2792 5 Hours $ 3047 6 Hours $ 3429 7 Hours $ 3811 8 Hours $4193 Rentals Staff i no Piny + 'iLll t y ! ly 1 } Red and White striped Table,Chairs & Lighting M Canopies Umbrella Rentals Tents Contact us for pricing $150 daily rate Contact us for pricing Contact us for pricing *Includes tent, 3 side walls, back wall and sand weights ip Security Staging Delivery and travel Event staffing is Contact us for pricing. Contact us for pricing fees: available. Each staff Prices vary depending member is a minimum upon location, delivery, of 2 hours. Contact us and total setup. to schedule staff. Our Goal is to make your event memorable! We strive to provide what you need to Reach out for full event management services or just to place an order for create an amazing event, activities, games and rentals. Contact us at OCFunEvents@gmail.com or schedule an event planning meeting by calling 949-600-3606. . 1/20/26. Smashvent LLC. Pricing is valid for events held by 12/31/2025. Rates may vary for hotidays and late night events and do not includo delivery and travel,fees. EVENT PROPOSAL Event Stat 'ions Your guests can rotate in small groups to the making station/table with What is included: Drop off and pick up of the station with the materials.Staffing and delivery are extra. Guests do NOT take home any of the materials. Daily rental of station: Play Dough Station: $ 350 Guests interact with the play dough, tools with various plastic molds, rolling pins and cutters on a table. Sensory Table Station: $ 350 This includes multiple zones of sand play with tools and shovels, kinetic sand, beads, toys, and more on a table. Sensory Table with Water Station: $ 350 This includes multiple zones in a station that includes water feature, gel beads, and more- Access to water needed for this station. Wand &Water play Station: Bubble wand play station that include multiple $ 350 wands, bubbles, and more. Access to water needed for this station. 5 $ 350 Af D� CERTIFICATE OF LIABILITY INSURANCE DATE 512 02 5YY7 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsernent(s). PRODUCER CONTACT FL Dean Bjorn Rosinus NAME: 12800 UNIVERSITY DR STE 125 HONNo,E.t: (239)990-8161 AAC,Na FORT MYERS,FL 33907-5335 E-MAIL ADDRESS: bj@fdean.com INSURER(S)AFFORDING COVERAGE NAIC q INSURER A: Great American Insurance Company 16691 INSURED SPORTS AND RECREATION PROVMERS ASSOCIATION(PURCHASING GROUP)AND INSURER B: ITS PARTICIPATING MEMBERS. Smashvent,LLC dba OC Laser Tag&OC Fun Events INSURERC: 17522 WOODFERN LN INSURER D: HUNTINGTON BEACH,CA 92649-4839 INSURERE: INSURER.F: COVERAGES CERTIFICATE NUMBER: GAP146525 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSP TYPE OF INSURANCE ADOL SUBR POLICY NUMBER POLICY EFF POLICY EXP LTR INSR WVD MMIDDIYYYY MMIDDIYYYY LIMITS GENERAL LIABILITY EACH OCCURRENCE S 1,000 coo DAMAGE TO RENTED X COMMERCIAL GENERAL LIABILITYPREMISES IEa accnrrenc.I 5300,000 CLAIM.-MADE F OCCUR MED EXP(Any one person) so 02 12:000 A AM 12:01 Nl A X HOST LIQUOR LIABILITY INCLUDED X X PAC 4725038 0712 071271 AM PERSONAL&ADV INJURY 31.coo,0co M X INCLUDES ATHLETIC PARTICIPANTS GENERALAGGREGATE S2,000,000 GENT AGGREGATE LIMIT APPLIES PER, PRODUCTS-COMPIOP AGG 32 000 aaD PRO- X POLICY JECT LOC MBINE AUTOMOBILE LIA 91 L1TY fCO D Ea accidennSINGLE LIMIT ANY AUTO BODILY INJURY(Per person) ALL OWNED SCHEDULED BODILY INJURY(Per AUTOS AUTOS aCLidenC HIREOAUTO NON-0WNED PROPERTY DAMAGE AUTOS fPer accident) UMBRELLA LIAR H OCCUR EACH OCCURRENCE EXCESS LIAB CLAIMS-MADE AGGREGATE OEO RETENTION 5 PAC 4725Q3$ 07/2712025 07/27/2026 EACH OCCURRENCE $1 000,000 A Professional LiabilityX X 12:00 AM 12:01 AM AGGREGATE uMlr 51,000.000 A Inland Marine Coverage GIM102256 07/27/2025 07/27/2026 LIMITS See supplement 12:00 AM 12:01 AM 07/27/2025 07/2612026 AD&D s5,000 A Accident/Medical Coverage BSR-E762813-03 MAXIMUM MEDICAL s25.o00 12:00 AM 11:59 PM DEDUCTIBLE $too DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(Attach ACORD 101,Additional Remarks Schedule,if more space is required) Covered Activities:Mobile Laser Tag,Nerf Tag, Lawn Games.Carnival Games,Water Tag,Arts/Crafts, Face Painting, Balloon Art, Photo Booth Inland Marine Equipment Floater:(1)$250.00 Deductible(2)$25.000.00 Sports Unscheduled City of Santa Ana, its City Council, officers, officials, employees, agents, and volunteers is added as an additional insured but only with respect to liability arising out of the named insured during the policy period.Waiver of Subrogation applies. Scheduled Activities Exclusion Applies-Please Refer to Named Insured Member Certificate of Coverage Digitally signed Tu Trait N9'y"n rAPPROVEDNguyenCERTIFICATE HOLDER CANCELLATION— Tu Tran Nguyen at 4:47 cm.Jul25,2625 City of Santa Ana, Attention: Parks, Recreation, and Community SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED Services Agency BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN 20 Civic Center Plaza, CA 92701, M-23 ACCORDANCE WITH THE POLICY PROVISIONS. Santa Ana, CA 92701 AUTHORIZED REPRESENTATIVE Frra-r�.Gli�y L. Deaw ACORD 25(2016/03) O 1988-2016 ACORD CORPORATION. Ad rights reserved. The ACORD name and logo are registered marks of ACORD COMMERCIAL GENERAL LIABILITY CG 24 04 05 09 WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US This endorsement modifies insurance provided under the following: Policy Number: PAC 4725038/GAP146525 Insured: Smashvent, LLC dba OC Laser Tag & OC Fun Events COMMERCIAL GENERAL LIABILITY COVERAGE PART PROD UCTSICOMPLETED OPERATIONS LIABILITY COVERAGE PART SCHEDULE Name Of Person Or Organization: City of Santa Ana, Attention: Parks, Recreation, and Community Services Agency 20 Civic Center Plaza, CA 92701, M-23 Santa Ana, CA 92701 City of Santa Ana, its City Council, officers, officials, employees, agents, and volunteers Information required to complete this Schedule, if not shown above, will be shown in the Declarations. The following is added to Paragraph 8. Transfer Of Rights Of Recovery Against Others To Us of Section IV-- Conditions: We waive any right of recovery we may have against the person or organization shown in the Schedule above because of payments we make for injury or damage arising out of your ongoing operations or "your work" done under a contract with that person or organization and included in the "products- completed operations hazard". This waiver applies only to the person or organization shown in the Schedule above. CG 24 04 05 09 ©Insurance Services Office, Inc., 2008 Page 1 of 1 COMMERCIAL GENERAL LIABILITY CG 20 26 07 04 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - DESIGNATED PERSON OR ORGANIZATION Policy Number: PAC 4725038/GAP146525 Insured: Smashvent, LLC dba OC Laser Tag & OC Fun Events This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organizations) City of Santa Ana, Attention: Parks, Recreation, and Community Services Agency 20 Civic Center Plaza, CA 92701, M-23 Santa Ana, CA 92701 City of Santa Ana, its City Council, officers, officials, employees, agents, and volunteers Information required to complete this Schedule, if not shown above will be shown in the Declarations. Section II - WHO IS AN INSURED is amended to include as an insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by your acts or omissions of the acts or omissions of those acting on your behalf: A. In the performance of your ongoing operations; or B. In connection with your premises owned by or rented to you. CG 20 26 07 04 © ISO Properties, Inc., 2004 Page 1 of 1 13 Interinsurance Exchange of the Automobile Club Automobile Insurance Policy Coverages and Limits Renewal Declarations We are pleased to offer you a renewal for your automobile insurance policy. To renew your policy, send at least the minimum payment on or before the due date. Insurance is in effect only for the vehicles, coverages,and limits of liability shown on this declarations page and as set forth in the insurance policy and endorsements. These declarations, together with the contract and the endorsements in effect, complete your policy. If any change to your policy or to the information we have on file results in a premium decrease during the policy period, the Interinsurance Exchange reserves the right to apply any refund due to your outstanding balance. n NAMED INSURED(Item 1.) AUTO POLICY NUMBER:CAA 106439778 BUSH, TAMARA POLICY PERIOD(PACIFIC STANDARD TIME) 68 GARRISON LOOP POLICY EFFECTIVE DATE: 06-06-25 12:01 A.M. LADERA RANCH CA 92694-0605 POLICY EXPIRATION DATE: 06-06.26 12:01 A.M. VEHICLES VEH, IDENTIFICATION VEHICLE GARAGE ANNUAL** VERIFIE6 NO, YEAR MAKE MODEL NUMBER USE ZIP CODE MILES MILEAGE SALVAGE 1 2013 GMC ACADIA DENALI 1GKKRTKD7DJ164026 COMMUTE 92694 12,501 -15,000 VERIFIED NO COVERAGES AND LIMITS ANNUAL PREMIUMS Coverage Is not In effect unless a premium or the word"Included"is shown. COVERAGES LIMITS OF LIABILITY Vehicle 1 Vehicle Vehicle Vehicle Vehicle Liability Bodily Injury $50,000 each person/ $100.000 each occurrence $896 ; Property Damage $25,000 each occurrence $506 Medical Medical Payments $5,000 each person $60 Physical Damage (Actua[Cash Value unless otherwise stated,less deductible) Vehicle 1 Vehicle Vehicle. Vehicle Vehicle t Comprehensive ACV l $153 I [ I (Less Deductible) $500 Collision ACV $745 , (Less Deductible) $500 Car Rental Expense (Per Day) $45 I $109 Uninsured Motorist E E Bodily Injury- $50,000 each person/ $100,000 each accident $429 Uninsured&Underinsured Vehicles Uninsured Deductible Waiver Included Uninsured Collision No Coverage; Total Premium $2897 PREMIUM DISCOUNTS "No Coverage" indicates coverage not purchased. Please refer to the enclosed document entitled"Premium Discounts Applied to Your Automobile Policy." Total Annual Premium* (Includes all applicable discounts.) 2$97 * If at any time you choose to pay less than the full balance outstanding, finance charges of up to 1.5% per month of the balance outstanding will apply Less Policyholder Savings Dividend $391 as explained in your billing statements, which are part of these declarations. Net Premium* $2506 ** To see the annual mileage for your expiring policy, please refer to the "Notice of Annual Mileage"page contained in your renewal package. CAA0200A F20210301 PROCESS DATE 04-29-25 PLEASE ATTACH TO YOUR POLICY (SEE REVERSE) 043025 CITY OF SANTR ANA RISK MANAGEMENT a division of HUMAN RESOURCES Managing Risk through Awareness and Action Agreement to Indemnify, Hold Harmless and Defend Title of Event/Activity: Event Date: Description of Event/Activity: Business or Organization Name: '(1 Full Name of Authorized Representative of Business/Organization: mo-'r Title of Authorized Representative: In the event the above named Business or Organization does not maintain Improper Sexual Conduct a/k/a Sexual Molestation and Abuse Liability a/k/a Sexual/Physical Abuse/Molestation, or similar insurance coverage, it nevertheless is obligated to and agrees to indemnify, defend, and hold harmless, at its own expense, the City of Santa Ana, its City Council, officers, officials, agents, volunteers and employees from and against all suits or actions, claims, loss, damage, liability, cost or expense, including reasonable attorney's fees, against allegations of physical, emotional, sexual, and/or financial abuse, which may arise from the negligent or intentional actions of any of its contractors, sub-contractors, agents, employees, volunteers, or other persons acting on their behalf while participating in the above titled Event/Activity. By signing this document, the undersigned represents that he/she/they has full authority to bind said Business or Organization named above. -L_a�a L. busL "7- 2N -2 Authorized Representative Signature of Authorized Representative Date of Business or Organization(Print Name) of Business or Organization