HomeMy WebLinkAboutItem 14 - HA Item 03 -Agreement between the City of Santa Ana and Housing Authority of the City of Santa Ana for Transitional Age Services
Community Development Agency
www.santa-ana.org/cd
Item # 14
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
August 19, 2025
TOPIC: Agreement between the City of Santa Ana, the Housing Authority of the City of
Santa Ana, and Orangewood Foundation for Services Coordination for Transitional Age
Youth and Former Foster Youth
AGENDA TITLE
Agreement between the City of Santa Ana, the Housing Authority of the City of Santa
Ana, and Orangewood Foundation for Services Coordination for Transitional Age Youth
and Former Foster Youth (Specification No. 25-057A)
RECOMMENDED ACTION
Approve and authorize the execution of an agreement between the City of Santa Ana,
the Housing Authority of the City of Santa Ana, and Orangewood Foundation to provide
services coordination for transitional age youth and former foster youth, aged 18
through 24, who are experiencing homelessness or at risk of homelessness and who
have been matched with a Foster Youth to Independence voucher, in an amount not to
exceed $632,839, for a three-year term beginning August 19, 2025, and expiring August
18, 2028, with the option for a one-year extension. (Agreement No. A-2025-XXX)
(related to Housing Authority Agenda Item No. 3)
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
On April 2, 2025, staff issued a Request for Proposals (RFP # 25-057A) soliciting
applications from qualified organizations to provide services coordination for transitional
age youth (TAY) and former foster youth, aged 18 through 24, who are experiencing
homelessness or at risk of homelessness and who have been matched with a Foster
Youth to Independence (FYI) voucher. Specifically, the selected provider will deliver
two core services: 1) housing navigation and landlord incentive services to assist the
FYI voucher holder to lease a rental unit in the private market; and 2) independent living
skill training and life skills support services to maintain stable housing and not return to
homelessness (Exhibit 1). The RFP required that priority be given to qualifying TAY at
the Santa Ana Navigation Center (‘Carnegie Homeless Shelter’). The RFP was posted
on the City’s online bid management and publication system, 305 vendors were notified,
and letters announcing the RFP were e-mailed to four (4) individual organizations.
Responses to the RFP were accepted from April 2, 2025 until April 30, 2025.
Agreement with Orangewood Foundation for Services Coordination for Transitional Age
Youth and Former Foster Youth
August 19, 2025
Page 2
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The City received two (2) proposals prior to the RFP deadline. A Proposal Review
Committee consisting of staff from the Housing Authority and Community Development
Agency reviewed and ranked each proposal based on the following criteria as stated in
the RFP: Responsiveness to RFP (25 points); Experience of Firm and Personnel (50
points); and Cost of Proposal (25 points). Below are the average scores for the
proposals received from two (2) organizations based in Santa Ana:
Organization Average Score
Orangewood Foundation 93
Olive Crest 72
Based on the evaluation criteria, staff recommends that the City Council approve an
agreement with the highest-ranked firm, Orangewood Foundation, to provide services
coordination for transitional age youth and former foster youth beginning August 19,
2025 through August 18, 2028 (Exhibit 2). With more than four decades of experience
serving TAY and former foster youth in Santa Ana, the Orangewood Foundation
(Orangewood) has extensive organizational capacity, a highly trained and trauma-
informed team, and a deep understanding of youth-specific barriers to housing
retention. Olive Crest was not selected primarily because they did not have any
experience working with FYI housing vouchers from our Housing Authority.
Furthermore, if the City and Housing Authority were to contract with both organizations,
it would limit the overall impact of these funds to meet the specific needs of the City and
Housing Authority.
The total cost of the agreement with Orangewood over a three-year period is not to
exceed $632,839. The funding is comprised of $587,839 in Homeless Housing,
Assistance, and Prevention Program (HHAP) funds from the State of California and
$45,000 in FYI administrative fees from the Department of Housing and Urban
Development (HUD). The following two sections provide more details on the agreement
with the Orangewood Foundation and the two sources of funds used to pay for this
agreement.
Background on Agreement with the Orangewood Foundation
Under the agreement, Orangewood will provide housing-focused support services to
assist TAY and former foster youth, aged 18 through 24, who are experiencing or at risk
of homelessness. These youth will have an FYI housing voucher from the Santa Ana
Housing Authority and require individualized assistance to successfully lease and retain
rental housing in the private market. Orangewood has an established relationship with
the Santa Ana Housing Authority and has already assisted many FYI voucher holders in
leasing up and retaining their housing over the last five years.
Orangewood will deliver two primary services: (1) housing navigation and landlord
engagement, and (2) independent living skills and case management support. Housing
navigation includes short-term housing placements (hotel accommodations), assisting
youth with locating available units, submitting rental applications, and working with
Agreement with Orangewood Foundation for Services Coordination for Transitional Age
Youth and Former Foster Youth
August 19, 2025
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landlords to reduce barriers to lease-up. To do this, Orangewood will subcontract with
WelcomeHome OC, a housing navigation and landlord incentive program operated by
United to End Homelessness and Orange County United Way, which recruits landlords
and provides housing navigation services across Orange County. Under the
Agreement, annually, Orangewood is anticipated to serve a minimum of six (6) TAY
households per year with short-term housing placements and 25 TAY households with
FYI vouchers per year with housing navigation and landlord engagement.
Once FYI voucher holders are successfully housed, Orangewood will deliver ongoing
independent living skills and wraparound case management to help youth attain and
maintain stable housing. These services include household furnishings, rent payments,
car repairs, other emergency expenses, budgeting, employment readiness,
transportation planning, conflict resolution, and connection to physical and behavioral
health services. Orangewood is anticipated to serve a minimum of 28 TAY households
per year with independent living skills and case management support. The agreement
prioritizes youth residing at the Santa Ana Navigation Center and ensures a
coordinated, responsive system of support in collaboration with the City and the
Housing Authority.
Background on Funding Sources
The total cost of the three-year agreement with Orangewood is not to exceed $632,839.
This amount will be fully funded through non-City sources: $587,839 from the State of
California’s HHAP Round 5 program and $45,000 from HUD under the FYI program’s
Special Fee Set-Aside funds. The City is responsible for administering the $587,839 in
HHAP Round 5 funds, and the Housing Authority is responsible for administering the
$45,000 in FYI program Special Fee Set-Aside funds, ensuring that both funding
sources are used in accordance with applicable state and federal requirements. Staff
are combining and braiding these two funding sources together under this Agreement to
maximize their impact for TAY with FYI vouchers from the Housing Authority. In this
arrangement, the $587,839 in HHAP Round 5 funds leverages the Housing Authority’s
FYI vouchers, while the $45,000 in FYI Special Fee Set-Aside funds supplements and
enhances the HHAP-funded services restricted for TAY. Additional details on each
funding source is provided below.
The HHAP Round 5 (HHAP-5) funds are flexible block grant dollars administered by the
California Interagency Council on Homelessness to support cities, counties, and
Continuums of Care to reduce and end homelessness. HHAP-5 grantees must set
aside at least 10% of the grant allocation for services for homeless youth. Homeless
youth is defined as unaccompanied youth between ages 12- and 24-years old
experiencing homelessness, including pregnant and parenting youth (the FYI voucher
program can only serve youth ages 18 to 24). On March 18, 2025, the City Council
recognized the City’s HHAP-5 agreement with the State (Agreement No. 24-HHAP-
10007) that authorized $5.87 million in funding. The City intends to spend $3.8 million
for shelter services for homeless, $979,066 for outreach and engagement, and the City
is allocating 10% for this youth set-aside requirement ($587,839) from the $687,839
allocated for services coordination. The agreement with Orangewood is consistent with
Agreement with Orangewood Foundation for Services Coordination for Transitional Age
Youth and Former Foster Youth
August 19, 2025
Page 4
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the City’s HHAP-5 funding plan and supports allowable uses including housing
navigation, landlord engagement, and services for homeless youth populations.
The FYI program’s Special Fee Set-Aside funds are a one-time award made available
by HUD in 2022 to support additional administrative costs associated with full FYI
voucher utilization. These funds are intended to ensure that Public Housing Authorities
can provide adequate support for youth served under the FYI program and achieve full
(100%) FYI voucher utilization. By braiding these two state and federal funding sources
together, the City is able to maximize program flexibility and service delivery for TAY
and former foster youth in Santa Ana without incurring any General Fund costs.
FISCAL IMPACT
Funds in the amount of $587,839 were available in the FY 2024-25 budget under the
HHAP-5 Payment to Subagent account (no. 12218719-69135). A proposed carryover of
unspent funds will be presented for City Council consideration to FY 2025-26 and future
fiscal years.
The table below provides an estimate; however, actual costs may vary depending on
the number of vouchers awarded to youth clients and the level of services provided. The
remaining balance of $45,000 is funded through the Housing Authority’s Special Fee
Set-Aside funds from the FYI program for a total not-to-exceed amount of $632,839.
This agreement requires approval from both the City and the Housing Authority;
therefore, it appears separately on the August 19, 2025 regular City Council and
Housing Authority agendas for formal approval.
Fiscal Year Accounting
Unit-Account
Fund
Description
Accounting Unit,
Account Description Amount
FY 2025-26 12218719-
69135
Emergency and
Health Grants
HHAP 5 – Payment to
Subagent $249,759
FY 2026-27 12218719-
69135
Emergency and
Health Grants
HHAP 5 – Payment to
Subagent $249,759
FY 2027-28 12218719-
69135
Emergency and
Health Grants
HHAP 5 – Payment to
Subagent $88,321
Total $587,839
EXHIBITS
1. RFP for Services Coordination for Transitional Age Youth and Former Foster
Youth
2. Agreement with Orangewood Foundation and the Housing Authority of the City of
Santa Ana
Submitted By: Michael L. Garcia, Executive Director of Community Development
Approved By: Alvaro Nuñez, City Manager
REQUEST FOR PROPOSALS NO. 25-057A
FOR
SERVICES COORDINATION FOR TRANSITIONAL AGE
YOUTH AND FORMER FOSTER YOUTH
CITY OF SANTA ANA
BID CONTACT:
Jacques Lam
JLam@santa-ana.org
KEY RFP DATES: The schedule below is tentative and subject to change at the
discretion of City, with appropriate notice to prospective Proposers.
Issue Date: Wednesday, April 2, 2025
Deadline for Questions: Tuesday, April 15, 2025, 4:00 P.M.
Proposal Due Date: Wednesday, April 30, 2025, 4:00 P.M.
EXHIBIT 1
TABLE OF CONTENTS
I. CITY BACKGROUND .................................................................................................................. 3
II. OVERVIEW OF PROJECT .......................................................................................................... 3
IV. TERM OF AGREEMENT ............................................................................................................. 4
V. MINIMUM QUALIFICATIONS ...................................................................................................... 4
VI. RESPONSE TO RFP .................................................................................................................. 4
VII. CERTIFICATIONS (ATTACHMENTS) ......................................................................................... 8
VIII. REFERENCES ............................................................................................................................ 8
IX. MINIMUM SCOPE AND LIMIT OF INSURANCE ......................................................................... 9
X. SELECTION PROCEDURES & CRITERIA ................................................................................. 9
XI. WITHDRAWALS........................................................................................................................ 10
XII. GENERAL TERMS AND CONDITIONS .................................................................................... 10
XIV. AWARD OF AGREEMENT ........................................................................................................ 15
XV. IMPLEMENTATION ................................................................................................................... 15
EXHIBITS
Exhibits provided herein for Proposers’ reference only.
EXHIBIT I – SCOPE OF SERVICES
EXHIBIT II – SAMPLE AGREEMENT
EXHIBIT III – FEDERAL REGULATIONS
ATTACHMENTS
A PROPOSER’S CERTIFICATION, PROPOSAL ITEM PRICING
B REFERENCES
C PROPOSER’S STATEMENT
D NON-COLLUSION AFFIDAVIT
E NON-LOBBYING CERTIFICATION
F NON-DISCRIMINATION CERTIFICATION
G SAM.GOV UEI VERIFICATION
H CERTIFICATE REGARDING DEBARMENT, SUSPENSION,
INEGIBILITY AND VOLUNTARY EXCLUSION
EXHIBIT 1
I. BACKGROUND
The Housing Authority of the City of Santa Ana (SAHA) is a medium-sized Public Housing
Authority located in Santa Ana, California and is funded by the U.S. Department of Housing and
Urban Development (HUD). SAHA has 19 full-time employees and manages over 3,142 Housing
Choice Vouchers (Section 8), including 100 Foster Youth to Independence Vouchers. SAHA
provides rental assistance in the form of Housing Choice Vouchers (HCV) Project Based
Vouchers, Mainstream Vouchers, Foster Youth to Independence Vouchers, and Veterans Affairs
Supportive Housing vouchers. These vouchers enable Housing Authority participants to rent
from property owners in the private market. The Authority’s funding is fully dependent on HUD.
HUD’s funding is dependent on annual appropriations from Congress.
For more information, please visit https://www.santa-ana.org/departments/housing-authority/
II. OVERVIEW OF PROJECT
The Housing Authority of the City of Santa Ana (SAHA) is seeking proposals from qualified
organizations (Proposers) to provide services coordination for transitional-aged youth (TAY) and
former foster youth, aged 18-24, who are experiencing homelessness or at risk of homelessness
and who have been matched with a Foster Youth to Independence (FYI) voucher. Only FYI
voucher holders are eligible for assistance. Priority shall be given to qualifying TAY youth at the
Santa Ana Navigation Center (“Carnegie Homeless Shelter”). This agreement will leverage
Homeless Housing, Assistance, and Prevention Program (HHAP) Round 5 funding and FYI
voucher funding to assist FYI voucher holders to lease a rental unit in the private market, and
equip participants with the skills necessary to achieve self-sufficiency, maintain stable housing,
and prevent future episodes of homelessness.
Specifically, the selected provider will deliver two core services: 1) housing navigation and
landlord incentive services to assist the FYI voucher holder to lease a rental unit in the private
market; and 2) independent living skills training and life skills supportive services to maintain
stable housing and not return to homelessness. The housing navigation and landlord incentive
services will include but not be limited to housing search assistance, security deposit/utility
deposit/rental application/holding fees assistance, landlord recruitment and outreach, landlord
incentive and/or retention payments, moving expenses (including move-in fees and deposits),
tenant-readiness services, essential household items, and renter’s insurance. The independent
living skills training and life skills supportive services will include but not be limited to case
management, financial literacy, educational attainment, workforce development, and housing
stability strategies. These services will be designed to meet the unique needs of TAY and former
foster youth who have been matched with a FYI voucher while fostering long-term stability and
self-reliance.
See EXHIBIT I for complete Scope of Services.
The term “Vendor”, “Proposer”, “Consultant”, “Firm”, and “Contractor” shall refer to any legal
entity or entities submitting a proposal in response to this Request for Proposals (RFP).
EXHIBIT 1
III. TERM OF AGREEMENT
The anticipated term of the agreement is for an initial period of three (3) years or until the funding
is depleted. The Housing Authority / City of Santa Ana (the “City”) may, at its discretion, extend
the agreement with the same or more limited scope of required services for one (1) additional
year, upon mutual agreement contingent upon City Council approval, or City Manager or City
Attorney authorization, as appropriate. The total term of the awarded agreement shall not exceed
four (4) years.
Usage is not guaranteed. Execution of an agreement between the City and successful firm(s)
and/or individual(s) does not guarantee work throughout the duration of the contract period.
Numerous factors will be evaluated by the City in its delivery of project and assignments,
including technical expertise required.
IV. MINIMUM QUALIFICATIONS
1) Proposer must have a contract for services with the Orange County Social Services Agency
(OCSSA) or have an agreement in place with an organization that has a contract with the
OCSSA.
2) Contractor must have been in business continuously for the most recent five (5) years prior
to the date of this RFP.
Minimum three (3) most recent years of experience performing similar services as those
detailed in the Scope of Services section of this RFP.
V. RESPONSE TO RFP
A. SUBMITTAL INSTRUCTIONS
It is the responsibility of the Proposer to ensure that any proposals submitted have been
uploaded to PlanetBids prior to the RFP due date and time. Proposals, including all required
sections and forms, shall be submitted electronically via the City’s Bid Management System,
PlanetBids. No other form of submittal will be accepted.
PlanetBids will not accept late proposals and no exceptions shall be made. Proposers will
receive an e-bid confirmation number with a time stamp from PlanetBids indicating that their
proposal was submitted successfully. The City will only receive and consider those proposals
that were transmitted successfully. Submit proposal online at:
https://vendors.planetbids.com/portal/20137/portal-home.
Proposer shall be solely responsible for informing itself with respect to the proper utilization
of the bid management system, for ensuring the capability of their computer system to upload
the required documents, and for the stability of their internet service. Failure of the Proposer
to successfully submit an electronic proposal shall be at the Proposer’s sole risk and no relief
will be given for late and/or improperly submitted proposals. Proposers experiencing any
technical difficulties with the bid submission process may contact PlanetBids at (818) 992-
1771. Questions of an operational nature may be directed to the City’s assigned Buyer.
Neither the City, nor PlanetBids, makes any guarantee as to the timely availability of
assistance, or assurance that any given problem will be resolved by the bid submission
deadline.
Proposals shall NOT be sent via telegraphic, electronic, or facsimile means.
EXHIBIT 1
All notifications, updates and addenda will be posted online on PlanetBids at
https://vendors.planetbids.com/portal/20137/portal-home. Proposers shall be responsible for
monitoring the site to obtain information regarding this solicitation. Failure to respond to
required updates may result in a determination of a nonresponsive proposal.
B. COMMUNICATION / CONTACT WITH CITY STAFF
Unless otherwise authorized herein, Proposers who are considering submitting a proposal in
response to this RFP, or who submit a proposal in response to this RFP, are only to
communicate with the assigned Purchasing Contact(s), and no other City staff about this
RFP from the date this RFP is issued until a contract is awarded. The City will provide all
official communication concerning this RFP in writing via the City’s Bid Management System,
PlanetBids.
The City will not be responsible for or bound by any oral communication or any other
information or contact that occurs outside the official communication process specified
herein, unless confirmed in writing by the designated Purchasing Contact(s).
C. REQUEST FOR INFORMATION OR CLARIFICATION / QUESTIONS
Questions regarding this RFP shall be submitted via PlanetBids. Responses to all questions
will be posted on PlanetBids.All prospective Proposers are advised to visit PlanetBids on a
regular basis as responses may be posted earlier than the date above (if applicable). No
verbal requests or responses will be accepted. Significant interpretations or clarifications will
be addressed via addenda to this RFP.
Significant interpretations or clarifications and responses to questions received by the
deadline will be addressed via addenda to this RFP, which will be released and posted on
PlanetBids under the “Addenda/Emails” tab.
General process questions may be directed to the following:
Jacques Lam
Buyer
Email: Jlam@santa-ana.org
D. EXCEPTIONS
Requests submitted for City’s consideration of proposed terms and conditions, including
modifications to the City’s RFP and/or Agreement terms and conditions must be submitted
by the deadline for questions. Such requests should include an attachment in Word or PDF
format on formal company letterhead that shows the requested modifications. Should the
Proposer be considered for award recommendation and progress into the negotiations
phase, the requests for exceptions or modifications to the City’s terms and conditions will be
discussed at that time. The City will not accept any requests after the deadline for questions
and reserves the right to reject or strike any requests for exceptions or additional terms and
conditions related to Agreement, RFP, and insurance and indemnification terms and
conditions.
E. ADDENDA
Any changes in RFP from the date of release to date of submittal will result in an addendum
or amendment. Notification of such addendum or amendment shall be posted on City’s
PlanetBids system, https://vendors.planetbids.com/portal/20137/portal-home. Proposers
shall be responsible for monitoring the site to obtain information regarding this solicitation.
EXHIBIT 1
F. UNDERSTANDING PROPOSAL
It is the responsibility of each Proposer to inquire about any criteria, condition, term, provision,
or requirement of the RFP that the Proposer does not understand. Responses to inquiries,
if they significantly change or clarify the RFP requirements or any aspect of the procurement
process, will be forwarded by addenda to all Proposers. The City will not be bound by any
oral responses to inquiries. By submitting proposals, Proposers assert that they have fully
read the RFP and any addenda issued by the City, the proposed Agreement and any other
Agreement Documents, and affirm that the terms and conditions stated therein are fully
understood and are acceptable to the Proposer. Each Proposer accepts the terms and
conditions of the Agreement Documents and indicates their ability and willingness to perform
the requested services under such terms and conditions. Any exceptions to the terms and
conditions set forth in the Agreement Document shall be submitted to the City by the deadline
to submit requests for information or clarification/questions set forth herein.
G. PROPOSAL CONTENTS
Proposals are to be prepared in such a way as to provide a straightforward, concise
delineation of capabilities to satisfy the requirements of this RFP. Colored displays,
promotional materials, photographs etc., are not necessary or desired. Emphasis should be
concentrated on conformance to RFP instructions, responsiveness to the RFP requirements,
and on completeness and clarity of content. Digital dividers and clear organization of content
and material are encouraged.
1. Statement of Qualifications (SOQ)
SOQ must include a Table of Contents and be limited to a maximum of 20 pages
(excluding City’s required Certifications listed in Section VI below; Proposal Cover Letter,
section dividers, table of contents, front/back cover pages). The page limitation includes
all appendices, attachments, and supplemental information. Additionally, SOQ must
include the following:
a. Cover Letter
Proposals shall include a letter signed by a principal or authorized representative who
can make legally binding commitments for the entity. Include type of business entity.
Cover Letter shall not exceed one page.
Cover letter must be addressed to the following City Project Manager:
Nikesha Hazel, Housing Authority Analyst
Housing Authority of the City of Santa Ana
20 Civic Center Plaza, M-27
Santa Ana, CA 92701
b. Services Provided
A description of proposed services to be provided and how they meet the needs of the
City as described in Exhibit I – Scope of Services.
c. Agreement Statement
Proposal shall include a statement outlining your concurrence or reference to concerns
previously submitted with any and all provisions as contained in EXHIBIT II – Sample
Agreement of this RFP (if any).
d. Firm and Team Experience
Proposal shall include a profile of the firm’s experience including the following:
EXHIBIT 1
i. A general description of the firm, including size and number of employees
working directly with the City on this agreement. Include information about
the organization, along with characteristics, experience, capacity of the
organization to effectively fulfill the service coordination needs for the
Housing Authority of the City of Santa Ana / Santa Ana Housing Authority
(“SAHA”, “Housing Authority”, the “City of Santa Ana” or the “City”).
ii. Distinguishing characteristics, skills, and areas of strength.
iii. Firm’s nearest address serving the City of Santa Ana and headquarters
address.
iv. Name and contact information of the supervising Project Manager/Principal
Agent, to be assigned to the agreement. The Project Manager/Principal
Agent shall be the primary contact person to represent your firm and will be
the person to conduct the presentation, if invited to an interview.
v. Resumes for all key staff proposed describing relevant experience.
e. Proposed Work Plan
Proposal shall include a statement demonstrating the firm’s understanding of the
Scope of Services.
Additionally, proposed work plan shall include Proposers’:
i. Anticipated approach to performing services as specified herein;
ii. Suggestions or special concerns the evaluation committee should take into
consideration (if any);
iii. Description of deliverables and implementation plan. Proposer shall submit a
general description of the deliverables (e.g. outputs and outcomes),
implementation plan, and timeline.
f. References: Attachment B – References shall be submitted for similar projects
performed for state and/or similar government clients.
2. Cost Proposal
All Proposers are required to submit a fixed rate fee and budget with their Cost Proposal.
Pricing instructions should be clearly defined to ensure fees proposed can be compared
and evaluated. Cost Proposal must include a payment schedule if applicable. City
reserves the right to negotiate compensation and/or payment schedule prior to award of
any resulting agreement.
If providing hourly rate sheets, Proposer shall not include rate ranges or averages.
The City shall not provide reimbursement for travel-related expenses, mileage, parking,
lodging, meals, incidental fees, insurance, freight/shipping and handling/delivery, and any
other business expenses, supplies and materials related to providing services as
specified herein. Additional costs will not be considered and will not be reimbursed by the
City, therefore, such costs must be absorbed in Proposer’s cost proposal fee structure.
Any language related to travel reimbursement shall be stricken from the document by the
City and if not stricken, shall be deemed invalid.
EXHIBIT 1
Proposals shall be valid for a minimum of one hundred eighty (180) days following
Proposal deadline. The cost for developing the Proposal is the sole responsibility of the
Proposer. All Proposals submitted become property of the City.
Pricing shall remain firm for the entire initial Agreement term. Thereafter, any proposed
pricing adjustment for follow-on renewal periods shall be submitted to the City
Representative in writing at least ninety (90) days prior to the new Agreement term. The
City reserves the right to accept, reject, or negotiate any proposed pricing adjustment not
to exceed the Bureau of Labor Statistics Consumer Price Index (CPI) data as follows:
Los Angeles-Long Beach-Anaheim, CA; All Urban Consumers; Not Seasonally Adjusted;
annualized change comparing the most recent month’s reported data to the same month
of the prior year. (This information may be found on the U.S. Department of Labor’s
website at www.bls.gov.)
VI. CERTIFICATIONS (ATTACHMENTS)
In addition to the SOQ and Cost Proposal, the following forms, included in this RFP, shall be
signed and included as part of the proposal submittal package:
• Attachment A: Proposer’s Certification and Proposal Item Pricing
• Attachment B: References
• Attachment C: Proposer’s Statement
• Attachment D: Non-Collusion Affidavit
• Attachment E: Non-Lobbying Certification
• Attachment F: Non-Discrimination Certification
• Attachment G: Sam.gov UEI Verification
• Attachment H: Certification Regarding Debarment,
Suspension, Inegibility and Voluntary Exclusion
The proposal must be completely responsive to the RFP. Incomplete proposals will be deemed
as nonresponsive and will be rejected. The City reserves the right to reject any or all proposals
submitted and no representation is made hereby that any commitment will be awarded pursuant
to this RFP or otherwise.
PLEASE NOTE:
• All forms above must be signed by a representative of the Firm that is legally
authorized to contractually bind the Proposer.
• City will not waive notarization requirement when applicable on any of the
required attachments.
VII. REFERENCES
Contractor shall provide three (3) references from other similar public agencies for which services
similar to those specified in this RFP have been performed, including contact names and
telephone numbers. Use ATTACHMENT B – References. The respondent grants permission
for the City to contact any individuals listed as references.
City may disqualify a Proposer if:
• References fail to substantiate Proposer’s description of services and
deliverables provided; or
EXHIBIT 1
• References fail to support that Proposer has a continuing pattern of providing
capable, productive, and skilled personnel, or
• City is unable to reach the point of contact with reasonable effort. It is the
Proposer’s responsibility to inform the point of contact(s) of normal City
working hours.
VIII. MINIMUM SCOPE AND LIMIT OF INSURANCE
See Exhibit II – Sample Agreement
IX. SELECTION PROCEDURES & CRITERIA
A. The City will establish a proposal review committee. The review committee will evaluate
proposals based on the response to the RFP, which includes adherence to outlined directions
and format, and the City evaluation criteria set forth below.
B. Proposers will be ranked by the review committee based on the following criteria:
C. Rankings: A final score will be calculated for each submitted proposal and used to rank
Proposers. Based upon the foregoing criteria, all proposals shall be ranked by score. Only
those proposals receiving a score above 70 will be considered for award. The City reserves
the right to award the Agreement to any proposer(s) with a score above 70. The review
committee will evaluate proposers based on their response to the RFP and the City
evaluation criteria set forth above.
CATEGORY POINTS
Responsiveness to RFP
• Proposal’s compliance with the requirements of this RFP.
• Scope of Services offered including ability to provide optional services.
• The value to any new and/or innovative product or service suggestions
or other new ideas and enhancements.
25
Experience of Firm and Personnel
• The experience, resources, and qualifications of the firm and individuals
assigned to this account, including manager, supervisor and assigned
staff.
50
Cost of Proposal
• Price of proposed services 25
References
• References that are similar in size and project scope to the City. Pass/Fail
TOTAL POSSIBLE SCORE
(Before interviews – if held) 100
Interviews
• The City reserves the right to conduct interviews with the highest-rated
firm(s). In the event the City does perform an interview process, the
following is the maximum number of additive points that may be applied
to the proposal score.
20
EXHIBIT 1
D. Interviews: The review committee may invite the Proposers to interview. If invited to interview,
Proposers must be prepared to include key personnel in the interview and/or presentation.
The City reserves the right to seek additional information from any or all Proposers invited to
present proposals. A final score will be calculated for each submitted proposal and used to
rank Proposers. City reserves the right to begin negotiations and enter into an Agreement
without holding interviews, or further discussions.
E. Selection: The City is under no obligation to accept any proposal and reserves the right to
negotiate with respondents as to fees and terms. The City may reject proposals at its sole
discretion. If proposal fails to satisfy any requirements outlined in this RFP, it may be
considered non-responsive and may be rejected.
The City shall not be obligated to accept the lowest priced proposals, but will make awards
in the best interests of the City after all factors have been evaluated. The review committee
will recommend the qualified Proposers to the City Council or City Manager for award of
Agreement, as appropriate.
X. WITHDRAWALS
Proposers are responsible for verifying all prices and information before submitting a proposal.
Prior to the proposal due date, the Proposer or Proposer’s representative may withdraw the
proposal by providing written notice of the proposal withdrawal to the City Contact/Project
Manager. Verbal or telephonic withdrawals are not permissible.
XI. GENERAL TERMS AND CONDITIONS
A. AMERICANS WITH DISABILITIES ACT
The awarded Contractor hereby certifies that it will comply, as applicable, with the Americans
with Disabilities Act of 1990 (“ADA”), 42 USC §§ 12101 et seq., and its implementing
regulations, including Subtitle A, Title II of the ADA. Contractor will not discriminate against
persons with disabilities nor against persons due to their relationship to or association with a
person with a disability. Any Agreement entered into by the awarded Contractor (or any
subcontract thereof), relating to this RFP, shall be subject to the provisions of this paragraph.
B. CITY BUSINESS LICENSE
The selected Proposer must obtain a City of Santa Ana Business License prior to the
execution of an Agreement and must provide a copy to the Buyer assigned to this RFP. The
awarded party shall maintain a current business license throughout the term of the resulting
Agreement. The procedure to obtain a City of Santa Ana Business License is available by
contacting the Finance and Management Services Agency, Business Tax Office at (714) 647-
5447 or on the City’s website: www.santa-ana.org
C. CITY RIGHT TO REJECT
The City reserves the right to reject any or all proposals submitted and no representation is
made hereby that any agreement will be awarded pursuant to this RFP or otherwise. The
City reserves the right to accept or reject the combined or separate components of this
proposal in part or in its entirety or to waive any minor inconsistency, informality or technical
defect in the proposal.
D. CONFLICT OF INTEREST
Contractor shall exercise reasonable care and diligence to prevent any actions or conditions
that could result in a conflict with the best interests of the City. This obligation shall apply to
EXHIBIT 1
the Contractor; the Contractor’s employees, agents, and Subcontractors associated with
accomplishing work and services hereunder. The Contractor’s efforts shall include, but not
be limited to, establishing precautions to prevent its employees, agents, and Subcontractors
from providing or offering gifts, entertainment, payments, loans or other considerations which
could be deemed to influence or appear to influence City staff or elected officers from acting
in the best interests of the City.
Each Proposer must disclose any existing or potential conflict of interest relative to the
performance of the contractual services resulting from this RFP. Any such relationship that
might be perceived or represented as a conflict should be disclosed. The City reserves the
right to disqualify any Proposer on the grounds of actual or apparent conflict of interest.
No person, firm, or subsidiary thereof who has been awarded this Agreement may be
awarded an Agreement for the provision of services, the delivery of supplies, or the provision
of any other related action which is required, suggested, or otherwise deemed appropriate
as an end product of this Agreement. Therefore, Contractor is precluded from contracting for
any work recommended as a result of this Agreement.
E. CONTRACTOR’S EXPENSE
Pre-Contractual Expenses: The City is not liable for any costs incurred by Proposers prior to
entering into a formal Agreement. Costs of developing a response to this RFP, are entirely
the responsibility of the Proposer, and shall not be reimbursed in any manner by the City.
Pre-contractual expenses are not to be included in the cost proposal. Pre-contractual
expenses include, but are not limited to, preparation of the proposal, submission of the
proposal and additional information, attendance at pre-proposal conference, negotiating any
matter related to this RFP with City, and/or any other expenses incurred by the Proposer
prior to the date of award and execution, if any, of the Agreement.
Other Expenses: The Contractor will be responsible for all costs related to photo copying,
telephone communications, fax communications, overhead, travel, and parking while on City
sites during the performance of work and services under this Agreement.
F. CONTRACTOR’S PROJECT MANAGER/KEY PERSONNEL
Except as formally approved by the City, the key personnel identified in Contractor’s proposal
shall be the individuals who will actually complete the work. Changes in staffing must be
reported in writing and approved by the City. The City shall have the right to require the
removal and replacement of the Contractor’s Project Manager and key personnel under the
awarded Agreement. The City shall notify the Contractor in writing of such action. The City
is not required to provide any reason, rationale, or additional factual information if it elects to
request any specific key personnel be removed from performing services under the awarded
Agreement. The City shall review and approve the appointment of the replacement for the
Contractor’s personnel. Said approval shall not be unreasonably withheld.
Standards of Conduct: Contractor’s personnel shall be courteous and maintain good working
relationships with all stakeholders, state or outside agencies, community members, other
team members and staff within the City.
G. COST PROPOSAL
The awarded Contractor agrees to provide the purchased services at the costs, rates, and
fees as set forth in their Cost Proposal in response to this RFP. No other costs, rates or fees
shall be payable to the awarded Subcontractor for implementation of their proposal.
EXHIBIT 1
H. DATA RETENTION
Contractor shall be responsible for retaining data, records, and documentation for the
preparation of required items. These materials shall be made available to and as requested
by City.
All materials, documents, data or information obtained from the City Data files or any City
medium furnished to Contractor in the performance of an awarded Agreement will at all times
remain the property of the City. Such data or information may not be used or copied for direct
or indirect use by Contractor after completion or termination of this Agreement without the
express written consent of the City. All materials, documents, data or information, including
copies, must be returned to the City at the end of the Agreement.
All data, documents and other products used, developed, or produced during response
preparation of the RFP will become property of the City. All responses to the RFP shall
become property of the City. Proposer information identified as proprietary shall be
maintained confidential, to the extent allowed under the California Public Records Act.
I. DRUG-FREE WORKPLACE
The awarded Contractor certifies compliance with Government Code Section 8355 in matters
relating to providing a drug-free workplace. Failure to comply with these requirements may
result in suspension of payments under the Agreement or termination of the Agreement or
both, and the Contractor may be ineligible for award of any future City Agreements.
J. EXAMINATION
Proposer represents that it has thoroughly examined and become familiar with the services
and responsibilities required by this RFP and that it is capable of effectively and efficiently
performing quality work to achieve the City’s objectives. Any attachments referenced herein
or any interpretations, clarifications or amendments subsequently posted in relation to this
RFP are fully incorporated.
Any irregularities or lack of clarity in the RFP should be brought to the designated City
Contact/Project Manager’s attention as soon as possible so that corrective addenda may be
furnished to prospective Proposers.
Proposals which appear unrealistic in the terms of technical commitments, lack of technical
competence, or are indicative of failure to comprehend the complexity and risk of this
Agreement, may be rejected.
K. EXECUTION OF AGREEMENT
Upon successful negotiations, the City and the selected Proposer will enter into an
Agreement similar to that as shown in EXHIBIT II – Sample Agreement of this RFP. If a
Proposer is unwilling or unable to execute an Agreement within thirty (30) days after being
notified of selection under this RFP or approval by City Council, whichever comes later, the
City reserves the right to disqualify them without any further obligation
L. FEDERAL GRANT CONTRACT PROVISIONS
Proposer must agree to the federal contract provisions outlined in the Uniform
Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
at 2 CFR Part 200.326. These provisions will become part of the agreement resulting from
this bid.
EXHIBIT 1
M. FISCAL NONFUNDING CLAUSE
In the event sufficient budgeted funds are not available for a new fiscal period, the City shall
retain the right to notify the provider of such occurrence in writing at least thirty (30) days
before the end of the current fiscal period and terminate the Agreement on the last day of the
current fiscal period without penalty or expense to the City. The City’s fiscal period is July 1st
through June 30th.
N. INDEPENDENT CONTRACTOR
Contractor is considered an independent Contractor and neither Contractor, its employees,
nor anyone working under Contractor will be considered an agent or an employee of City.
Neither Contractor, its employees, nor anyone working under Contractor, will qualify for
workers’ compensation or other fringe benefits of any kind through City.
O. JOINT OFFERS/SUBCONSULTANTS
Where two or more Proposers desire to submit a single proposal in response to this RFP,
they should do so on a prime sub-consultant basis. The City intends to contract with a single
firm, also known as the prime, and not with multiple firms doing business as a joint venture.
Should the use of sub-consultants be offered, the Proposer shall provide the same
assurances of competence for the sub-consultant plus the demonstrated ability to manage
and supervise the subcontracted work. Sub-consultants shall not be allowed to further
subcontract with others for work under the Agreement. The provisions of the Agreement shall
apply to all sub-consultants in the same manner as the Proposer. The proposer is responsible
for all the actions taken by their sub-contractor.
The City reserves the right to reject, replace and approve any and all Subcontractors. All
Subcontractor(s) shall be identified in the response to the RFP and the City reserves the right
to reject any proposed Subcontractor(s). Subcontractors shall be the responsibility of the
prime Contractor and the City shall assume no liability of such Subcontractors.
P. LITIGATION STATUS
Each Proposer must include in its proposal a complete disclosure of any alleged significant
prior or ongoing contract failures, any civil or criminal litigation or investigation pending which
involves the Proposer or in which the Proposer has been judged guilty or liable. Failure to
comply with the terms of this provision will disqualify any proposal. The City reserves the
right to reject any proposal based upon the Proposer’s prior history with the City or with any
other party, which documents, without limitation, unsatisfactory performance, adversarial or
contentious demeanor, significant failure(s) to meet contract milestones or other contractual
failures.
Q. NEGOTIATIONS
The City reserves the right to negotiate final Agreement terms with any Proposer selected.
The Agreement between the parties will consist of the RFP together with any modifications
thereto, and the awarded Contractor’s proposal, together with any modifications and
clarifications thereto that are submitted at the request of the City during the evaluation and
negotiation process. In the event of any conflict or contradiction between or among these
documents, the documents shall control in the following order of precedence: the final
executed Agreement, the RFP, any modifications and clarifications to the awarded
Contractor’s proposal, and the awarded Contractor’s proposal. Specific exceptions to this
general rule may be noted in the final executed Agreement.
Negotiations shall be confidential and not subject to disclosure to competing Contractors
unless and until an agreement is reached. If contract negotiations cannot be concluded
EXHIBIT 1
successfully, the City reserves the right to negotiate a contract with another Contractor or
withdraw the RFP.
R. NON-PAYMENTS
Note that payments will NOT be made for any unsatisfactory work until corrected. In the event
of nonpayment of undisputed sums by the City, Contractor shall give the City thirty (30)
working days to cure the alleged breach.
S. OWNERSHIP OF DOCUMENTS
The City has permanent ownership of all directly connected and derivative materials produced
under this Agreement by the Contractor. All documents, reports and other incidental or
derivative work or materials furnished hereunder shall become and remains the sole property
of the City and may be used by the City as it may require without additional cost to the City.
Contractor shall provide the City copies of documents upon its request at any time. None of the
documents, reports and other incidental or derivative work or furnished materials shall be used
by the Contractor without the express written consent of the City.
T. PARKING
The City will not provide free parking and/or reimbursement for the cost of parking while
providing services and conducting business with the City.
U. PROFESSIONAL STANDARDS
Contractor staff shall be courteous to the public and City staff utilizing facilities where
Contractor is performing work, but shall be responsive only to the requests of the City’s
Project Manager or designee. Contractor staff shall direct all inquiries to Project Manager or
designee.
Contractor acknowledges that City locations consist of public-use facilities and recognizes
the obligation to ensure Contractor personnel and agents maintain the highest level of
professional standards in attire, decorum, and interaction with the public and City personnel.
V. PROJECT MANAGER
The selected Proposer will assume responsibility for all services in its proposal. The selected
Proposer shall identify a sole point of contact, Project Manager, with the greatest
knowledge in regard to the required service operations and contractual matters, including
payment of any and all charges resulting from the Agreement.
W. PROPOSAL VALIDITY
Services, pricing, and warranties indicated in a Proposer’s Proposal must be valid for a period
of 180 days at minimum after the submission of the Proposal.
X. PUBLIC AGENCIES
Other public agencies, as defined by California Government Code Section 6500, may choose
to use the terms of this Agreement, subject to Contractor’s acceptance. The City is not liable
or responsible for any obligations related to a subsequent Agreement between Contractor
and another public agency.
Y. PUBLIC RECORDS
Proposals will become public record after the award of an Agreement unless the proposal or
specific parts of the proposal can be shown to be exempt by law. Each Proposer may clearly
label all or part of a proposal as "CONFIDENTIAL" provided that the Proposer thereby agrees
to indemnify and defend the City for honoring such a designation. The failure to so label any
EXHIBIT 1
information that is released by the City shall constitute a complete waiver of any and all claims
for damages caused by any release of the information. Proposer information identified as
proprietary shall be maintained confidential, to the extent allowed under the California Public
Records Act.
Z. SUBCONTRACTORS
Proposals in response to this RFP must identify any Subcontractors, and outline the
contractual relationship between the Awarded Subcontractor and each Subcontractor. An
official of each proposed Subcontractor must sign, and include as part of the proposal
submitted by the Prime Contractor, a statement to the effect that the Subcontractor has read
and will agree to abide by the awarded Contractor’s obligations. Any Subcontractor proposed
after award of Agreement must be approved by the City before commencement of work.
The City will look solely to the awarded Contractor for the performance of all contractual
obligations which may result from an award based on this RFP, and the awarded Contractor
shall not be relieved for the non-performance of any or all Subcontractors.
XII. AWARD OF AGREEMENT
Selected Contractor(s) will be notified in writing. Any award is contingent upon the successful
negotiation of final Agreement terms.
A. EXECUTION OF AGREEMENT
A sample, standard agreement is included as EXHIBIT II Sample Agreement of this RFP.
“Proposer” will hereinafter be referred to as “Consultant” or “Contractor” in standard
agreement. The term of the agreement will begin after the agreement is fully executed, and
all required bonds, insurance documents and contents of the payment information packet
have been received and approved.
XIII. IMPLEMENTATION
A. KICK-OFF MEETINGS
The successful proposer will be required to meet with City staff prior to commencement of
services or at any time as required by the City, to discuss and agree on operational issues
including transition of services and scheduling.
EXHIBIT 1
Services Coordination for Transitional Age Youth and Former Foster Youth
An organization who is awarded a contract from responding to this RFP will have a scope of work that
is reflective of what is described here and in their RFP proposal, agreed upon and finalized with the
Housing Authority of the City of Santa Ana.
A. Key Objectives
1. Provide housing navigation and landlord incentive services to assist the Foster Youth to
Independence (FYI) voucher holder to lease a rental unit in the private market.
2. After the FYI voucher holder leases a rental unit, provide independent living skills training and
life skills supportive services to maintain stable housing and not return to homelessness
including:
a. Empower youth with practical skills for independent living in their rental unit.
b. Foster personal growth, self-advocacy, and community engagement.
c. Support participants in achieving educational and employment goals.
B. Housing Navigation and Landlord Incentive Services Required
The selected provider will be responsible for delivering the following services, including but not
limited to:
1. Housing Search Assistance:
a. Housing search assistance is a broad term which may include many activities such as
but not limited to:
i. Helping a family identify and visit potentially available units during their housing
search,
ii. Helping to find a unit that meets the household’s disability-related needs, P
iii. Providing transportation and directions,
iv. Assisting with the completion of rental applications and PHA forms, and
v. Helping to expedite the FYI leasing process for the family.
2. Security Deposit/Utility Deposit/Rental Application/Holding Fees:
a. Application fees/non-refundable administrative or processing fees/refundable
application deposit assistance: The selected provider may choose to assist the family
with some or all these expenses.
b. Holding fees: It is not uncommon for an owner to request a holding fee that is rolled into
the security deposit after an application is accepted but before a lease is signed.
i. The selected provider may cover part or all of the holding fee for units where
the fee is required by the owner after a tenant’s application has been accepted
but before the lease signing.
ii. The provider and owner must agree how the holding fee gets rolled into the
deposit, and under what conditions the fee will be returned.
iii. In general, owners need to accept responsibility for making needed repairs to a
unit required by the initial housing quality standards (HQS) inspections and can
only keep the holding fee if the client is at fault for not entering into a lease.
c. Security deposit assistance: The selected provider may provide security deposit
assistance for the family.
i. The amount of the security deposit assistance may not exceed the lesser of
two months’ rent to owner, the maximum security deposit allowed under
EXHIBIT I
SCOPE OF SERVICES
EXHIBIT 1
applicable state and/or local law, or the actual security deposit required by the
owner.
ii. The provider may place conditions on the security deposit assistance, such as
requiring the owner or family to return the security deposit assistance to the
provider at the end of the family’s tenancy (less any amounts retained by the
owner in accordance with the lease).
iii. Security deposit assistance returned to provider must be used for the same or
other eligible uses.
d. Utility deposit assistance/utility arrears: The selected provider may provide utility
deposit assistance for some or all of the family’s utility deposit expenses.
i. Assistance can be provided for deposits (including connection fees) required
for the utilities to be supplied by the tenant under the lease. In addition, some
families may have large balances with gas, electric, water, sewer, or trash
companies that will make it difficult if not impossible to establish services for
tenant-supplied utilities.
ii. The selected provider may also provide the family with assistance to help
address these utility arrears to facilitate leasing.
iii. Utility deposit assistance that is returned to the provider must be used for the
same or other eligible uses.
3. Landlord Incentive Services:
a. Owner recruitment and outreach: The selected provider may conduct owner
recruitment and outreach.
i. In addition to traditional owner recruitment and outreach, activities may include
providing enhanced customer service, and offering owner incentive and/or
retention payments
b. Owner incentive and/or retention payments: The selected provider may make
incentive or retention payments to owners that agree to initially lease their unit to an FYI
voucher holder.
i. The selected provider may design the owner incentive payment to meet its
specific needs (such as, for example, limiting the incentive payments to new
owners or owners in high opportunity neighborhoods, or structuring all or part
of the payment as a damages or unpaid rent mitigation fund, where the owner
receives the mitigation payment only if the security deposit is insufficient to
cover damages and other amounts owed under the lease).
ii. The selected provider may condition the offer of the owner incentive payment
on the owner’s agreement to abide by certain terms and conditions. For
example, the selected provider could require the owner to agree to contact and
work with the family’s case manager or other intervention services should lease
violations or other tenant-related issues arise during the assisted tenancy
before taking action to evict the tenant.
4. Other Activities:
a. Moving expenses (including move-in fees and deposits): The selected provider may
provide assistance for some or all of the family’s reasonable moving expenses when
they initially lease a unit with their FYI voucher.
b. Tenant-readiness services: The selected provider may help create customized plans
to address or mitigate barriers that individual families may face in renting a unit with an
FYI voucher, such as negative credit, lack of credit, negative rental or utility history, or to
connect the family to other community resources that can assist with rental arrears.
EXHIBIT 1
c. Essential household items: The selected provider may assist the family with some or
all of the costs of acquiring essential household items (e.g., tableware, bedding, etc.).
d. Renter’s insurance if required by the lease: The selected provider may assist the
family with some or all of the cost of renter’s insurance, but only in cases where the
purchase of renter’s insurance is a condition of the lease.
C. Independent Living Skills Training and Life Skills Supportive Services Required
The selected provider will be responsible for delivering the following services, including but not
limited to:
1. Independent Living Skills Training:
a. Household Management: Training on meal planning, cooking, cleaning, laundry, and
home safety.
b. Financial Literacy: Budgeting, banking, bill payment, credit management, and savings
strategies.
c. Personal Care and Health Management: Hygiene, grooming, dressing skills, and
health maintenance.
d. Time Management and Organization
e. Transportation Skills: Guidance on using public transportation, route planning, and
obtaining driver’s licenses when applicable.
2. Life Skills Development:
a. Employment Preparation: Career exploration, resume writing, job search strategies,
interview preparation, and workplace etiquette.
b. Educational Support: Assistance with GED preparation, college applications, financial
aid navigation, and vocational training opportunities.
c. Self-Advocacy: Decision-making skills, problem solving techniques, and accessing
community resources.
d. Social Skills: Training to build healthy relationships and community connections.
e. Workshops: Organize and conduct regular workshops on various life skills topics such
as communication skills, conflict resolution, stress management, and healthy
relationships.
3. Comprehensive Case Management Services:
a. Conduct initial assessments to identify individual needs and goals.
b. Develop personalized service plans.
c. Provide ongoing support and regular check-ins to ensure goal achievement.
d. Coordination with local agencies for additional support services as needed.
e. Work with participants to create comprehensive self-sufficiency plans.
f. Assist in setting and achieving goals related to housing, education, and career.
D. Reports
1. Contractor shall submit a Quarterly Homeless Housing, Assistance, and Prevention Program
(HHAP) Funds Report to the Housing Authority Coordinator thirty (30) days following the end of
each quarter as listed below:
Quarter Due Dates
Quarter 1: July 1, 2025 – September 30, 2025 October 31, 2025
Quarter 2: October 1, 2025 – December 31, 2025 January 31, 2026
Quarter 3: January 1, 2026 – March 30, 2026 April 30, 2026
Quarter 4: April 1, 2026 – June 30, 2026 July 31, 2026
Quarter 1: July 1, 2026 – September 30, 2026 October 31, 2026
EXHIBIT 1
Quarter 2: October 1, 2026 – December 31, 2026 January 31, 2027
Quarter 3: January 1, 2027 – March 30, 2027 April 30, 2027
Quarter 4: April 1, 2027 – June 30, 2027 July 31, 2027
Quarter 1: July 1, 2027 – September 30, 2027 October 31, 2027
Quarter 2: October 1, 2027 – December 31, 2027 January 31, 2028
Quarter 3: January 1, 2028 – March 30, 2028 April 30, 20278
Quarter 4: April 1, 2028 – June 30, 2028 July 31, 2028
2.Contractor shall provide a Quarterly HHAP Funds Report to mhodson@santa-ana.org that
includes the following information:
a.Specific uses and expenditures of any HHAP funds broken out by eligible uses listed;
b.The number of homeless individuals served;
c.The type of housing assistance provided, broken out by the number of individuals; and
d.Outcome data for individual served including the type of housing that an individual exited
to, the percent of successful housing exits, and exit types for unsuccessful housing exits.
E.Additional Reporting Requirements
1.All service outcome data shall be entered and tracked in the Homeless Management
Information System (HMIS)
2.Monthly financial reports detailing funds obligated and expended
3.Annual comprehensive report on program achievements, challenges, and financial summary
F.Timeline
The program is expected to run for 3 years, from July 1, 2025 to June 30, 2028 or until funds are
depleted, with the option for a one-year extension. The selected provider will be expected to start
services within 6 weeks of contract award and approval by City Council, whichever comes later.
Regular updates will be required as per the reporting schedule outlined in the contract.
G.Compensation
Contractor shall be compensated for the services provided under this Agreement on a cost
reimbursement basis as follows:
•The maximum amount for this Agreement for the period of July 1, 2025, through June 30, 2028
shall not exceed $632,839.
EXHIBIT 1
CONSULTANT AGREEMENT
CITY OF SANTA ANA
THIS AGREEMENT is made and entered into on this day of , 20__ by and between
___________________________________________________________, (“Consultant”), and the City of Santa
Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State
of California (“City”).
RECITALS
A.The City desires to retain a Consultant having special skill and knowledge in the field of:
B.Consultant represents that Consultant is able and willing to provide such services to the City.
C.In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field
and that any services performed by Consultant under this Agreement will be performed in compliance with
such standards as may reasonably be expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and
conditions hereinafter set forth, the parties agree as follows:
1.SCOPE OF SERVICES
Consultant shall perform during the term of this Agreement, the tasks and obligations including all labor,
materials, tools, equipment, and incidental customary work required to fully and adequately complete the services
described and set forth in Scope of Services - Exhibit A, attached hereto and incorporated by reference.
2.COMPENSATION
a.City agrees to pay, and Consultant agrees to accept as total payment for its services for City, the rates
and charges identified in Compensation - Exhibit B. The total amount to be expended during the
term of this Agreement shall not exceed $632,839.
b.Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing
work performed, subject to City accounting procedures. Payment need not be made for work which
fails to meet the standards of performance set forth in the Recitals which may reasonably be expected
by City.
3.TERM
This Agreement shall commence on [enter a Start Date or “the date first written above”] for a three (3) year
term with the option for the City to grant up to a one (1)-year renewal, exercisable by a writing by the City Manager
and the City Attorney, unless terminated earlier in accordance with Section 15, below.
4.INDEPENDENT CONTRACTOR
EXHIBIT II
SAMPLE AGREEMENT
EXHIBIT 1
Consultant shall, during the entire term of this Agreement, be construed to be an independent Consultant
and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-
employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the
professional manner in which Consultant performs the services which are the subject matter of this Agreement;
however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable
standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social
security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all
applicable withholding taxes.
5. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or
sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies,
drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression,
including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes,
which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”).
Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual
license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and
warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such
representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City
shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not
within the purposes intended by this Agreement shall be at City’s sole risk.
6. INSURANCE
Contractor shall procure and maintain for the duration of the agreement, the following insurance coverages:
MINIMUM SCOPE OF INSURANCE
Contractor shall maintain limits of insurance coverage in the following minimum amounts and shall be at
least as broad as:
• 1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an
“occurrence” basis, including products and completed operations, property damage, bodily injury and
personal & advertising injury with limits no less than $1,000,000 per occurrence and $2,000,000 aggregate.
• 2. Automobile Liability (AL): Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with
combined single limits of $1,000,000. In the event Contractor does not maintain commercial automobile
liability insurance, City will accept evidence of personal automobile insurance with existing limits, which can
be lower than $1,000,000.
3. Workers’ Compensation (W/C): as required by the State of California, with statutory limits, and
Employer’s Liability Insurance with limit of no less than $1,000,000 per accident, per employee, per policy
for bodily injury or disease. This requirement can be waived if Contractor has no employees.
If Contractor maintains broader coverage and/or higher limits than the minimums shown above, City requires and
shall be entitled to the broader coverage and/or the higher limits maintained by Contractor. Any available insurance
proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
1. CGL and AL policies: City of Santa Ana, its City Council, its officers, officials, employees, agents,
and volunteers are to be covered as additional insureds with respect to liability arising out of work or
operations performed by or on behalf of the Contractor including materials, parts, equipment, and
personnel furnished in connection with such work or operations.
EXHIBIT 1
2. All required insurance policies: Insurance company(ies) agrees to waive all rights of subrogation
against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid
under the terms of any policy which arise from work performed by Contractor for City.
3. All required insurance policies: For any claims related to this contract, Contractor’s insurance
coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials,
employees, agents, or volunteers shall not contribute with it.
4. All required insurance policies: A severability of interest provision must apply for all the additional
insureds, ensuring that Contractor’s insurance shall apply separately to each insured against whom a
claim is made or suit is brought, except with respect to the insurer’s limits of liability.
5. Each insurance policy required herein shall provide that coverage shall not be canceled, suspended,
voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except
after thirty (30) days prior written notice has been given to City. Ten (10) days prior written notice
shall be provided to City for policy cancellation or non-renewal due to non-payment.
6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention:
(Name of Department Staff Responsible for Agreement), Address of Department Responsible for
Agreement, M-XX, Santa Ana, CA 92701. The name and location of the event should be included in
the Description of Operations section of each certificate.
Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City. City may require Contractor to
purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations,
claim administration, and defense expenses within the retention.
Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state of California with a current
A.M. Best rating of no less than A:VII, unless otherwise acceptable to City.
Verification of Coverage
Contractor shall furnish City with original Certificates of Insurance including all required amendatory
endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a
copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity
before work begins. However, failure to obtain the required documents prior to the work beginning shall not
waive Contractor’s obligation to provide them. City reserves the right to require complete, certified copies of
all required insurance policies, including endorsements required by these specifications, at any time.
Claims Made Policies
If any of the required policies provide coverage on a claims-made basis:
1. The retroactive date must be shown and must be before the date of the contract or the beginning of work.
2. Insurance must be maintained and evidence of insurance must be provided for at least three (3) years after
completion of work.
3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a
retroactive date prior to the contract effective date, Company must purchase “extended reporting” coverage
for a minimum of three (3) years after completion of work.
Subcontractors
Contractor shall require and verify that all sub-contractors maintain insurance meeting all the
requirements stated herein, and Contractor shall ensure that City is an additional insured on
insurance required from sub-contractors.
Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior
experience, insurer, coverage, or other special circumstances.
7. INDEMNIFICATION
EXHIBIT 1
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents,
employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just
compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and
claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors,
agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this
Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable
relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless
agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or
alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or
effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs
for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any
action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just
compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms
of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation
in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor’s services are subject to Civil Code
Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims
that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor.
8. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against
any and all liability, including costs, for infringement of any United States’ letters patent, trademark, or copyright
infringement, including costs, contained in the work product or documents provided by Consultant to the City
pursuant to this Agreement.
9. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed under this
Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this
Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three
(3) years, or for any longer period required by law, from the date of final payment to Consultant under this
Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of
the City to examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data,
documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of
final payment to Consultant under this Agreement.
10. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such information is reasonably
understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information
except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to
protect its own information of like importance, but in no event less than reasonable care. “Confidential Information”
shall include all nonpublic information. Confidential information includes not only written information, but also
information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either
party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of
non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available
sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession
of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is
independently developed by the Consultant without reference to information disclosed by the City.
11. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which
would conflict in any manner with performance of services specified under this Agreement.
EXHIBIT 1
12. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual
orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and
veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the
recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities
or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall
comply with all applicable federal, state and local laws and regulations.
13. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and Contractor, and
supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between
the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement
may not be modified except by written instrument signed by the City and by an authorized representative of
Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are
inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City.
Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally
or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein.
14. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Consultant may
not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and
any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered
null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services
which are the subject to this Agreement performed by City personnel or by other Contractors retained by City.
15. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such
event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services
performed by Consultant prior to receipt of such notice of termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to deliver to the
City all work product(s) completed as of such date, and in such case such work product shall be
the property of the City unless prohibited by law, and Consultant consents to the City's use thereof
for such purposes as the City deems appropriate.
b. Payment need not be made for work which fails to meet the standard of performance specified in
the Recitals of this Agreement.
16. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions
of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right
or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach,
failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing
so specifies.
17. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity, interpretation,
performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the
laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any
action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement.
EXHIBIT 1
18. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits,
approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws
and regulations of the United States, the State of California, the City of Santa Ana and all other governmental
agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits,
licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement.
19. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing
and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage
prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following
persons:
To City:
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
With courtesy copies to:
Executive Director, ------- Agency
City of Santa Ana
20 Civic Center Plaza (M-xx)
P.O. Box 1988
Santa Ana, California 92702
Fax:
To Contractor:
A party may change its address by giving notice in writing to the other party. Thereafter, any communication
shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed
to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified,
with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed
to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames,
weekends, federal, state, County or City holidays shall be excluded.
20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the power, authority
and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify
City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the
event that such authority or power is not, in fact, held by the signatory or is withdrawn.
First & Last Name
Title
Consultant Firm Name
Address
City, State, Zip
Fax:
EXHIBIT 1
b. The Agreement is the final and complete agreement and any prior or contemporaneous
agreements for similar services between the parties is superseded by this Agreement. This shall
not apply where the Parties are currently engaged and Consultant is providing services not
contemplated by this Agreement.
c. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the
body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written.
ATTEST: CITY OF SANTA ANA
Jennifer L. Hall Alvaro Nuñez
City Clerk City Manager
APPROVED AS TO FORM:
SONIA R. CARVALHO CONSULTANT:
City Attorney
By:
Assistant City Attorney
Tax ID#
RECOMMENDED FOR APPROVAL:
Executive Director
[INSERT] Agency
SAMPLE ONLY
(name)
(title)
EXHIBIT 1
Federal Regulations – Recipient must comply with the government cost principles, uniform administrative
requirements and audit requirements for federal grant program housed within Title 2, Part 200 of the
Code of Federal Regulations.
b. Debarment and Suspension – As required by Executive Orders 12549 and 12689, and 2
CFR §200.212 and codified in 2 CFR Part 200, Recipient must provide protection against waste, fraud,
and abuse by debarring or suspending those persons deemed irresponsible in their dealings with the
Federal government.
c. Audit Records - W ith respect to all matters covered by this agreement all records shall be
made available for audit and inspection by CITY, the grant agency and/or their duly authorized
representatives for a period of three (3) years from the date of submission of the final expenditure report
by the City of Santa Ana. For a period of three years after final delivery hereunder or until all claims
related to this Agreement are finally settled, whichever is later, Recipient shall preserve and maintain all
documents, papers and records relevant to the services provided in accordance with this Agreement,
including the Attachments hereto. For the same time period, Recipient shall make said documents,
papers and records available to City and the agency from which City received grant funds or their duly
authorized representative(s), for examination, copying, or mechanical reproduction on or off the premises
of Recipient, upon request during usual working hours.
d. Reports - Recipient shall provide to City all records and information requested by City for
inclusion in quarterly reports and such other reports or records as City may be required to provide to the
agency from which City received grant funds or other persons or agencies.
e. Section 504 of the Rehabilitation Act of 1973 (Handicapped) - All recipients of federal
funds must comply with Section 504 of the Rehabilitation Act of 1973 (The Act). Therefore, the federal
funds recipient pursuant to the requirements of The Act hereby gives assurance that no otherwise
qualified handicapped person shall, solely by reason of handicap be excluded from the participation in,
be denied the benefits of or be subject to discrimination, including discrimination in employment, in any
program or activity that receives or benefits from federal financial assistance. The Recipient agrees it will
ensure that requirements of The Act shall be included in the agreements with and be binding on all of its
contractors, subcontractors, assignees or successors.
f. Americans with Disabilities Act of 1990 - (ADA) Recipient must comply with all
requirements of the Americans with Disabilities Act of 1990 (ADA), as applicable.
g. Political Activity - None of the funds, materials, property, or services provided directly or
indirectly under this agreement shall be used for any partisan political activity, or to further the election
or defeat of any candidate for public office, or otherwise in violation of the provisions of the "Hatch Act".
h. No Lobbying - Recipient will comply with all applicable lobbying prohibitions and laws,
including those found in the Byrd Anti-Lobbying Amendment (31 U.S.C. 1352, et seq.), and agrees that
none of the funds provided under this award may be expended by the Recipient to pay any person to
influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer
EXHIBIT III
FEDERAL REGULATIONS
EXHIBIT 1
or employee of Congress, or an employee of a Member of Congress in connection with any federal action
concerning the award or renewal of any federal contract, grant, loan, or cooperative agreement.
i. Non-Discrimination and Equal Opportunity - Recipient will comply, and all its contractors
(or subrecipients) will comply, with Title VI of the Civil Rights Act of 1964, as amended; Section 504 of
the Rehabilitation Act of 1964, as amended; Subtitle A, Title II of the Americans with Disabilities Act (ADA)
(1990); Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975, as amended;
Drug Abuse Office and Treatment Act of 1972, as amended; Comprehensive Alcohol Abuse and
Alcoholism Prevention, Treatment and Rehabilitation Act of 1970, as amended; Section 523 and 527 of
the Public Health Service Act of 1912, as amended; Title VIII of the Civil Rights Act of 1968, as amended;
Department of Justice Non-Discrimination Regulations, 28 CFR Part 42, Subparts C, D, E, and G; and
Department of Justice regulations on disability discrimination, 28 CFR Part 35 and 39. In the event a
Federal or State court, Federal or State administrative agency, or the Recipient makes a finding of
discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or
disability against a recipient of funds, the Recipient will forward a copy of the findings to CITY which will,
in turn, submit the findings to the Office of Civil Rights, Office of Justice Programs, U.S. Department of
Justice. If applicable, recipient will comply with the equal opportunity clause in 41 C.F.R. 60-1.4(b) in
accordance with Executive Order 11246 as amended by Executive Order No. 11375.
j. Equal Employment Opportunity - Recipient will comply, and all its contractors (or
subrecipients) will comply, with all requirements of the Executive Order 11246 of September 24, 1965,
entitled “Equal Employment Opportunity,” as amended by Executive Order 11375 of October 13, 1967,
and as supplemented in Department of Labor regulations (41 CFR chapter 60), as applicable.
k. Public Contracts Code - Recipient will comply, and all its contractors (or subrecipients) will
comply, with all requirements of the California Public Contract Code Section 10295.3, as applicable.
l. Copeland Anti-Kickback Act - Recipient will comply, and all its contractors and
subcontractors (or subrecipients) shall comply, with all requirements of the Copeland “Anti-Kickback”
Act (30 U.S.C. 3145) as supplemented in Department of Labor regulations (29 CFR Part 3), as
applicable.
(1) Contractor – Contractors shall comply with 18 U.S.C. § 874, 40 U.S.C. § 3145, and the
requirements of 29 C.F.R. pt. 3 as may be applicable, which are incorporated by reference into
this contract.
(2) Subcontracts – Contractor or subcontractor shall insert in any subcontracts the clause above
and such other clauses as FEMA may by appropriate instructions require, and also a clause
requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime
contractor shall be responsible for the compliance by any subcontractor or lower tier
subcontractor with all of these contract clauses.
(3) Breach – A breach of the contract clauses above may be grounds for termination of the contract,
and for debarment as a contractor and subcontractor as provided in 29 C.F.R. § 5.12.
m. Davis-Bacon Act - Recipient will comply, and all its contractors (or subrecipients) will
comply, with all requirements of the Davis-Bacon Act (40 U.S.C. 3141-3144 and 3146-3148) as
supplemented by Department of Labor regulations (29 CFR Part 5), as applicable.
EXHIBIT 1
Contractors are required to pay wages to laborers and mechanics at a rate no less than the prevailing
wages specified in a wage determination made by the Secretary of Labor.
Additionally, contractors are required to pay wages not less than once a week.
n. Work Hours and Safety - Recipient will comply, and all its contractors (or
subrecipients) will comply, with all requirements of Sections 103 and 107 of the Contract Work Hours
and Safety Standards Act (40 U.S.C. 3702 and 3704) as supplemented by Department of Labor
regulations (29 CFR Part 5), as applicable.
o. Clean Air Act - Recipient will comply, and all its contractors (or subrecipients) will
comply, with all applicable standards, orders or requirements issued under the Clean Air Act (42 U.S.C.
7401-7671q), and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as applicable.
p. Energy and Conservation - Recipient will comply, and all its contractors (or subrecipients)
will comply, with all requirements of the Energy Policy and Conservation Act (42 U.S.C. 6201), as
applicable.
q. Waste Disposal - Recipient will comply, and all its contractors (or subrecipients) will
comply, with all requirements of Section 6002 of the Solid Waste Disposal Act, as amended by the
Resource Conservation and Recovery Act, as applicable.
r. Patent Rights - Recipient agrees that the Department of Homeland Security shall have
the authority to seek patent rights for any process, product, invention or discovery developed and paid
for with funding through this Agreement based on the requirements of 37 CFR§ 401 and any other
implementing regulations, as applicable.
s. Copyright - Recipient may copyright any books, publications or other copyrightable
materials developed in the course of or under this Agreement. However, the federal awarding agency,
State Administrative Agency (SAA) and City reserve a royalty-free, non-exclusive, and irrevocable license
to reproduce, publish or otherwise use, and to authorize others to use, for federal government, SAA
and/or City purpose:
(1) the copyright in any work developed through this Agreement; and
(2) any rights of copyright to which the subcontractor purchases ownership with support through
this grant. The Federal government’s, SAA’s and City’s rights identified above must be
conveyed to the publisher and the language of the publisher’s release form must ensure the
preservation of these rights.
t. Telecommunications (2 CFR 200.216) - Recipient will comply with FEMA Policy 405-143-
1, Prohibitions on Expending FEMA Award Funds on Covered Telecommunication Equipment or
Services (Interim), which prohibits grant recipients and subrecipients from obligating or expending loan
or grant funds to procure or obtain, extend or renew a contract to procure or obtain, or to enter into a
contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that uses
covered telecommunications equipment or services as a substantial or essential component of any
system, or as critical technology as part of any system.
As described in Public Law 115-232, section 889, covered telecommunications equipment is:
EXHIBIT 1
(1) Telecommunications equipment produced by Huawei Technologies Company or ZTE
Corporation (or any subsidiary or affiliate of such entities).
(2) For the purpose of public safety, security of government facilities, physical security
surveillance of critical infrastructure, and other national security purposes, video surveillance
and telecommunications equipment produced by Hytera Communications Corporation,
Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any
subsidiary or affiliate of such entities).
(3) Telecommunications or video surveillance services provided by such entities or using such
equipment.
(4) Telecommunications or video surveillance equipment or services produced or provided by an
entity that the Secretary of Defense, in consultation with the Director of the National
Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be
an entity owned or controlled by, or otherwise connected to, the government of a covered
foreign country.
u. Domestic preferences for procurements (2 CFR 200.322) - Recipient agrees that as
appropriate and to the extent consistent with law, it will, to the greatest extent practicable under a Federal
award, provide a preference for the purchase, acquisition, or use of goods, products, or materials
produced in the United States (including but not limited to iron, aluminum, steel, cement, and other
manufactured products). This requirement must be included in all subawards including all contracts and
purchase orders for work or products under this award. For purposes of this provision: “produced in the
United States” means, for iron and steel products, that all manufacturing processes, from the initial
melting stage through the application of coatings, occurred in the United States; and “manufactured
products” means items and construction materials composed in whole or in part of non-ferrous metals
such as aluminum; plastics and polymer-based products such as polyvinyl chloride pipe; aggregates such
as concrete; glass, including optical fiber; and lumber.
v. Equal Employment in Construction Contracts - Pursuant to Equal Employment
Opportunity requirements of 41 C.F.R. 60-1.4(b) in accordance with Executive Order 11246 as amended
by Executive Order No. 11375, as to any construction contract thereunder, if applicable, during the
performance of this contract, the contractor agrees as follows:
(1) The contractor will not discriminate against any employee or applicant for employment
because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The
contractor will take affirmative action to ensure that applicants are employed, and that
employees are treated during employment without regard to their race, color, religion, sex,
sexual orientation, gender identity, or national origin. Such action shall include, but not be
limited to the following:
Employment, upgrading, demotion, or transfer; recruitment or recruitment
advertising; layoff or termination; rates of pay or other forms of compensation;
and selection for training, including apprenticeship. The contractor agrees to
post in conspicuous places, available to employees and applicants for
employment, notices to be provided setting forth the provisions of this
nondiscrimination clause.
EXHIBIT 1
(2) The contractor will, in all solicitations or advertisements for employees placed by or on behalf
of the contractor, state that all qualified applicants will receive consideration for employment
without regard to race, color, religion, sex, sexual orientation, gender identity, or national
origin.
(3) The contractor will not discharge or in any other manner discriminate against any employee
or applicant for employment because such employee or applicant has inquired about,
discussed, or disclosed the compensation of the employee or applicant or another employee
or applicant. This provision shall not apply to instances in which an employee who has access
to the compensation information of other employees or applicants as a part of such
employee's essential job functions discloses the compensation of such other employees or
applicants to individuals who do not otherwise have access to such information, unless such
disclosure is in response to a formal complaint or charge, in furtherance of an investigation,
proceeding, hearing, or action, including an investigation conducted by the employer, or is
consistent with the contractor's legal duty to furnish information.
(4) The contractor will send to each labor union or representative of workers with which he has a
collective bargaining agreement or other contract or understanding, a notice to be provided
advising the said labor union or workers' representatives of the contractor's commitments
under this section, and shall post copies of the notice in conspicuous places available to
employees and applicants for employment.
(5) The contractor will comply with all provisions of Executive Order 11246 of September 24,
1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.
(6) The contractor will furnish all information and reports required by Executive Order 11246 of
September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or
pursuant thereto, and will permit access to his books, records, and accounts by the
administering agency and the Secretary of Labor for purposes of investigation to ascertain
compliance with such rules, regulations, and orders.
(7) In the event of the contractor's noncompliance with the nondiscrimination clauses of this
contract or with any of the said rules, regulations, or orders, this contract may be canceled,
terminated, or suspended in whole or in part and the contractor may be declared ineligible for
further Government contracts or federally assisted construction contracts in accordance with
procedures authorized in Executive Order 11246 of September 24, 1965, and such other
sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of
September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise
provided by law.
(8) The contractor will include the portion of the sentence immediately preceding paragraph (1)
and the provisions of paragraphs (1) through (8) in every subcontract or purchase order unless
exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section
204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding
upon each subcontractor or vendor. The contractor will take such action with respect to any
subcontract or purchase order as the administering agency may direct as a means of
enforcing such provisions, including sanctions for noncompliance.
FOR PROPOSERS’ REFERENCE ONLY
EXHIBIT 1
Certification - I certify that I have read, understand and agree to the terms and conditions of this Request
for Proposals. I have examined the Scope of Services (Exhibit I) and am qualified to provide services
being requested as specified herein. I understand and agree that I am responsible for reporting any
errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal.
PROPOSER’S STATEMENT: I have read, understood and agree to the terms and conditions on all
pages of the Request for Proposals. Upon request, I will transfer and deliver goods or services to the
City in accordance with said terms and conditions.
__________________________________________________________________________________
LEGAL NAME OF COMPANY PHONE AND FAX NUMBERS
__________________________________________________________________________________
BUSINESS ADDRESS
__________________________________________________________________________________
PRINTED NAME OF AUTHORIZED AGENT TITLE
__________________________________________________________________________________
SIGNATURE OF AUTHORIZED AGENT DATE E-MAIL ADDRESS
__________________________________________________________________________________
FEDERAL ID NUMBER (IF APPLICABLE) CONTRACTOR LICENSE NUMBER
(IFAPPLICABLE)
__________________________________________________________________________________
CITY OF SANTA ANA BUSINESS LICENSE NUMBER
(PLEASE PROVIDE IF AVAILABLE, BUT NOT REQUIRED UNTIL AND IF AN AWARD IS MADE TO PROPOSER.)
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.
ATTACHMENT A
PROPOSER’S CERTIFICATION, PROPOSAL PRICING
EXHIBIT 1
List and describe fully the contracts performed by your firm which demonstrate your ability to provide the
supplies, equipment or services included in the scope of the proposal specifications. Attach additional
pages if required. The City reserves the right to contact each of the references listed for additional
information regarding your firm's qualifications.
REFERENCE
Customer Name:_________________________Contact Individual: ____________________________
Address: ________________________________Phone Number:
_______________________________ EMAIL: ____________________________________
Contract Amount: ________________________Year: ______________________________________
Description of supplies, equipment, or services provided:
__________________________________________________________________________________
REFERENCE
Customer Name:_________________________Contact Individual: ____________________________
Address: ________________________________Phone Number:
_______________________________ EMAIL: ____________________________________
Contract Amount: ________________________Year: ______________________________________
Description of supplies, equipment, or services provided:
__________________________________________________________________________________
REFERENCE
Customer Name:_________________________Contact Individual: ____________________________
Address: ________________________________Phone Number:
_______________________________ EMAIL: ____________________________________
Contract Amount: ________________________Year: ______________________________________
Description of supplies, equipment, or services provided:
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.
ATTACHMENT B
REFERENCES
EXHIBIT 1
Proposer understands and agrees that this written RFP (or any part thereof specifically designated and
accepted by the City of Santa Ana, hereinafter City) shall constitute the entire agreement between proposer
and the City only after it has been accepted by the City Council, endorsed by the Clerk of the Council with
her signature and official seal noting hereon the action of approval of the Council, signed by the Executive
Director or his duly authorized agent, and signed by the City Attorney, denoting his approval of the form of
this document, and its execution, and when it or an exact copy of it has been either delivered to proposer or
deposited with the United States Postal Service properly addressed to the proposer with the correct postage
affixed thereto.
Proposer further agrees that upon delivery (as defined above) of the accepted agreement he/she will furnish
City all required bonds and certificate of liability insurance within ten (10) days (excluding Saturdays,
Sundays and City’s legal holidays), or the funds, check, draft, or proposer’s bond substituted in lieu thereof
accompanying this proposal shall become the property of the City and shall be considered as payment of
damages due to the delay and other causes suffered by City because of the failure to furnish the necessary
bonds and because it is distinctly agreed that the proof of damages actually suffered by City is difficult to
ascertain; otherwise said funds, check drafts, or proposer’s bond substituted in lieu thereof shall be returned
to the undersigned.
Proposer understands that a proposal is required for the entire work, that the estimated quantities set forth
in the RFP schedule are solely for the purpose of comparing proposals, and that final compensation under
the contract will be based upon the actual quantities of work satisfactorily completed.
All terms contained in the specifications, the certification of nondiscrimination by contractors, and the
required insurance certificates are to be incorporated by reference into this agreement and are made
specifically as part of this RFP.
Firm________________________________________________________________________________
Signed and Printed Name: ______________________________________________________________
Title ________________________________________________________________________________
Date
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.
ATTACHMENT C
PROPOSER’S STATEMENT
EXHIBIT 1
(Title 23 United States Code Section 112 and Public Contract Code Section 7106)
To the CITY OF SANTA ANA
In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the proposer
declares that the proposal is not made in the interest of, or on behalf of, any undisclosed person,
partnership, company, association, organization, or corporation; that the proposal is genuine and not
collusive or sham; that the proposer has not directly or indirectly induced or solicited any other proposer
to put in a false or sham proposal, and has not directly or indirectly colluded, conspired, connived or
agreed with any proposer or anyone else to put in a sham proposal, or that anyone shall refrain from
bidding; that the proposer has not in any manner, directly or indirectly, sought by agreement,
communication, or conference with anyone to fix the proposal price of the proposer or any proposer, or
to fix any overhead, profit, or cost element of the proposal price, or of that of any other proposer, or to
secure any advantage against the public body awarding the contract of anyone interested in the
proposed contract; that all statements contained in the proposal are true; and, further, that the proposer
has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the
contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any
corporation, partnership, company association, organization, bid depository, or to any member or agent
thereof to effectuate a collusive or sham proposal.
Note: The above non-collusion affidavit is part of the proposal. Signing this proposal on the signature
portion thereof shall also constitute signature of this non-collusion affidavit. Proposers are cautioned that
making a false certification may subject the certifier to criminal prosecution.
Signed____________________________________________________________________________
State of ________, County of __________________________________________________________
Subscribed and sworn to (or affirmed) before me on this________ day of_____________, 20____, by
________________________, proved to me on the basis of satisfactory evidence to be the person(s)
who appeared before me.
________________________
Notary Public Signature Notary Public Seal
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.
ATTACHMENT D
NON-COLLUSION AFFIDAVIT
EXHIBIT 1
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or
her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned,
to any person for influencing or attempting to influence an officer or employee of any Federal
agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member
of Congress in connection with the awarding of any Federal contract, the making of any Federal
grant, the making of any Federal loan, the entering into of any cooperative agreement, and the
extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan,
or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person
for influencing or attempting to influence an officer or employee of any Federal agency, a Member
of Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned
shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities," in
conformance with its instructions.
This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into
this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for
each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he or she shall
require that the language of this certification be included in all lower tier subcontracts, which exceed
$100,000 and that all such subrecipients shall certify and disclose accordingly.
Signed:
Title:
Firm:
Date:
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.
ATTACHMENT E
NON-LOBBYING CERTIFICATION
EXHIBIT 1
The undersigned consultant or corporate officer, during the performance of this contract, certifies as
follows:
1. The Consultant shall not discriminate against any employee or applicant for employment because of
race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that
applicants are employed, and that employees are treated during employment without, regard to their
race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the
following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising;
layoff or termination; rates of pay or other forms of compensation; and selection for training, including
apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and
applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination
clause.
2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of
the Consultant, state that all qualified applicants will receive consideration for employment without
regard to race, color, religion, sex, or national origin.
3. The Consultant shall send to each labor union or representative of workers with which he/she has a
collective bargaining agreement or other contract or understanding, a notice to be provided advising
the said labor union or workers’ representatives of the Consultant’s commitments under this section,
and shall post copies of the notice in conspicuous places available to employees and applicants for
employment.
4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965,
and of the rules, regulations, and relevant orders of the Secretary of Labor.
5. The Consultant shall furnish all information and reports required by Executive Order 11246 of
September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant
thereto, and will permit access to his/her books, records, and accounts by the administering agency
and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules,
regulations, and orders.
1. In the event of the Consultant’s non-compliance with the nondiscrimination clauses of this contract or
with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or
suspended in whole or in part and the Consultant may be declared ineligible for further Government
contracts or federally assisted construction contracts in accordance with procedures authorized in
Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and
remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule,
regulations, or order of the Secretary of Labor, or as otherwise provided by law.
2. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and
the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted
by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive
Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract
ATTACHMENT F
NON-DISCRIMINATION CERTIFICATION
EXHIBIT 1
or purchase order as the administering agency may direct as means of enforcing such provisions,
including sanctions for noncompliance; provided, however, that in the event the Consultant becomes
involved in, or is threatened with, litigation with a subconsultant or vendor as a result of such direction
by the administering agency, the Consultant may request that the United States enter into such
litigation to protect the interests of the United States.
8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as
amended, no discrimination shall be made in the employment of persons upon public works because
of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital
status, or sex of such persons, except as provided in Section 1420, and any consultant of public
works violating this Section is subject to all the penalties imposed for a violation of the Chapter.
Signed:
Title:
Firm:
Date:
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.
EXHIBIT 1
On April 4, 2022, the federal government stopped using the DUNS Number to uniquely identify entities.
Now, entities doing business with the federal government use the Unique Entity ID created in SAM.gov.
They no longer have to go to a third-party website to obtain their identifier. This transition allows the
government to streamline the entity identification and validation process, making it easier and less
burdensome for entities to do business with the federal government.
This RFP includes federal funding, and as such, the proposer must provide verification of their SAM.gov
UEI and registration status. Please attach your entity’s registration from SAM.gov, including UEI and
active registration status.
Proposer’s UEI:_______________________________________________
SAM.gov Registration Expiration Date:_____________________________
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.
ATTACHMENT G
SAM.GOV UEI VERIFICATION
City of Santa Ana RFP No. 25-057A Page 39 of 41
EXHIBIT 1
Certification Regarding
Debarment, Suspension, Ineligibility and Voluntary Exclusion
Lower Tier Covered Transactions
This certification is required by the regulations implementing Executive Order 12549, as amended,
Nonprocurement Debarment and Suspension, 2 CFR Part 2998, Subpart C, Responsibilities of
Participants Regarding Transactions. The regulations were published as Part VII of the May 26, 1988,
Federal Register (Pages 19160-19211), and as subsequently amended in 81 Federal Register 25585.
(Before completing certification, read instructions which are an integral part of certification)
1.Pursuant to 2 CFR 180.335, the prospective primary participant, (i.e. grantee) certifies to the best of
its knowledge and belief, that it and its principals:
a. Are not presently excluded or disqualified;
b. Have not been convicted within the preceding three years of any of the offenses listed in 2
CFR 180.800(a) or had a civil judgment rendered against them for one of those offenses within
that time period.
c. Are not presently indicted for or otherwise criminally or civilly charged by a government
entity (Federal, State or local) with commission of any of the offenses listed in 2 CFR 180.800(a);
and
d. Have not had one or more public transactions (Federal, State or local) terminated within the
preceding three years for cause or default.
2. Where the prospective primary participant is unable to certify to any of the statements in this
certification, such prospective participant shall attach an explanation to this proposal.
Consultant
Name and Title of Official Authorized to Certify
On Behalf of the Consultant
_______________________________________
Date
ATTACHMENT H
CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSIONEXHIBIT 1
INSTRUCTION FOR CERTIFICATION
1.By signing and submitting this proposal, the prospective recipient of Federal assistance funds is
providing the certification as set out below.
2.The certification in this clause is a material representation of fact upon which reliance was placed
when this transaction was entered into. If it is later determined that the prospective recipient of
Federal assistance funds knowingly rendered an erroneous certification, in addition to other
remedies available to the Federal Government, the Department of Labor (DOL) may pursue available
remedies, including suspension and/or debarment.
3.The prospective recipient of Federal assistance funds shall provide immediate written notice to the
person to which this proposal is submitted if at any time the prospective recipient of Federal
assistance funds learns that its certification was erroneous whom submitted or has become
erroneous by reason of changed circumstances.
4.The terms “covered transaction”, “debarment”, “suspension”, “disqualified,” “ineligible”, “lower tier
covered transaction”, “participant”, “person”, “primary covered transaction”, “principal”,
“proposal”, and “voluntarily excluded”, as used in this cause, have the meanings set out in the
Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact
the person to whom this proposal is submitted for assistance in obtaining a copy of those
regulations.
5.The prospective recipient of Federal assistance funds agrees by submitting this proposal that, should
the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier
covered transaction with a person who is debarred, suspended, disqualified, declared ineligible, or
voluntarily excluded from participation in this covered transaction, unless authorized by the DOL.
6.The prospective recipient of Federal assistance funds agrees by submitting this proposal, that it will
include the clause title “Certification Regarding Debarment, Suspension, Ineligible, or voluntarily
excluded from the covered transaction” unless it knows that the certification is erroneous.
7.Nothing contained in the foregoing shall be construed to require establishment of a system of
records in order to render in good faith the certification required to exceed that which is normally
possessed by a prudent person in the ordinary course of business dealings.
8.Except for transactions authorized under paragraph 5 of these instructions, if a participant in a
covered transaction knowingly enters into a lower tier covered transaction with a person who is
suspended, debarred, ineligible, or voluntary excluded from participation in this transaction, in
addition to other remedies available to the Federal Government, the DOL may pursue available
remedies, including suspension and/or debarment.
ATTACHMENT H
City of Santa Ana RFP No. 25-057A Page 41 of 41
ATTACHMENT H
CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSIONEXHIBIT 1
Page 1 of 10
#2076148v2
HHAP SUBCONTRACTOR AGREEMENT FOR SERVICES COORDINATION FOR
TRANSITIIONAL AGE YOUTH AND FORMER FOSTER YOUTH
BETWEEN ORANGEWOOD FOUNDATION, THE HOUSING AUTHORITY OF THE
CITY OF SANTA ANA, AND THE CITY OF SANTA ANA
THIS AGREEMENT (“HHAP Agreement” or “Agreement”) is made and entered into on
this 19th day of August, 2025 by and between Orangewood Foundation, a California
nonprofit corporation (“Subcontractor”), the Housing Authority of the City of Santa Ana, a
public body, corporate and politic (“Housing Authority”), and the City of Santa Ana, a
charter city and municipal corporation organized and existing under the Constitution and
laws of the State of California (“City”). The Housing Authority and City shall
collectively be referred to as “Contractor.” Subcontractor, Housing Authority and City
shall be referred to individually as “Party” and collectively as “Parties.”
RECITALS
A.The State of California established the Homeless Housing, Assistance, and Prevention
Program (“HHAP” or “Program”) pursuant to Chapter 6 (commencing with Section 50216)
of Part 1 of Division 31 of the Health and Safety Code. (Amended by Stats. 2021, Ch. 111,
Sec. 4 (AB 140) Effective July 19, 2021.) The Program is administered by the California
Interagency Council on Homelessness (“Cal ICH”) in the Business, Consumer Services
and Housing Agency. HHAP provides flexible block grant funds to Continuums of Care,
large cities and counties to build on the regional coordination created through previous Cal
ICH grant funding and support local jurisdictions in their unified regional responses to
reduce and end homelessness.
B.The City is the recipient of HHAP-5 funds from the State of California. In 2024, the City
entered into an agreement with the State of California, Agreement Number 24-HHAP-
10007 receiving and recognizing $5,878,393.38 in HHAP-5 grant funds to be used by the
City to address immediate homeless challenges (collectively, “State HHAP-5 Contract”).
A true and correct copy of the State HHAP-5 Contract is attached hereto as Exhibit A and
incorporated herein by this reference.
C.The Housing Authority is the recipient of Foster Youth to Independence (“FYI”) Calendar
Year (“CY”) 2022 Special Fee Set-Aside funds from the United States Department of
Housing and Urban Development (“HUD”). In 2023, HUD notified the Housing Authority
that funds had been obligated for CY 2022 HCV Program administrative fee set-aside
Special Fees as a one-time award under Funding Increment Number CA093AF0161. FYI
CY 2022 Special Fees may be used to support necessary, additional administrative
expenses incurred to achieve full (100%) FYI voucher utilization as outlined in PIH Notice
2022-14, “Implementation of the Federal Fiscal Year 2022 Funding Provisions for the
Housing Choice Voucher Program”. A true and correct copy of the HUD Obligation Letter
is attached hereto as Exhibit B and incorporated herein by this reference.
D.The Housing Authority and City intends to braid, blend, combine and leverage the FYI CY
2022 Special Fees from HUD and HHAP-5 funds from the State of California to provide
EXHIBIT 2
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#2076148v2
services coordination for eligible Transitional Age Youth and Former Foster Youth, aged
18 through 24, who are experiencing homelessness or at risk of homelessness and who
have been matched with a FYI voucher.
E. On April 2, 2025, the Housing Authority issued Request for Proposal No. 25-057A
(“RFP”), by which it sought a subcontractor to provide services coordination for
Transitional Age Youth (“TAY”) and Former Foster Youth, aged 18 through 24, who are
experiencing homelessness or at risk of homelessness and who have ben matched with a
Foster Youth to Independence (FYI) voucher. Specifically, the subcontractor will deliver
two core services: 1) housing navigation and landlord incentive services to assist the FYI
voucher holder to lease a rental unit in the private market; and 2) independent living skill
training and life skills support services to maintain stable housing and not return to
homelessness. Per the RFP, “Priority shall be given to qualifying TAY youth at the Santa
Ana Navigation Center (‘Carnegie Homeless Shelter’).” The RFP shall be incorporated by
reference as though attached hereto in full.
F. Subcontractor submitted a responsive proposal to the RFP that was selected by the
Contractor. Subcontractor represents that it is able and willing to provide services
described in the scope of work that was included in the RFP.
G. Subcontractor has been made aware of the State HHAP-5 Contract and agrees to comply
with the conditions of the State HHAP-5 Contract and the applicable State requirements
governing the use of HHAP-5 grant funds.
H. Subcontractor has been made aware of the HUD Obligation Letter and agrees to comply
with the conditions of the award as outlined in PIH Notice 2022-14, “Implementation of
the Federal Fiscal Year 2022 Funding Provisions for the Housing Choice Voucher
Program” and the applicable Federal requirements governing the use of FYI CY 2022
Special Fees.
I. In undertaking the performance of this Agreement, Subcontractor represents that it is
knowledgeable in its field and that any services performed by Subcontractor under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in the field. Subcontractor also represents
that it has the requisite qualifications, expertise, and experience to work within the
provisions of the Program and is willing to use said HHAP grant funds and FYI Special
Fees to operate within said Program.
J. Contractor and Subcontractor have duly executed this HHAP Agreement for the
expenditure and utilization of said HHAP and FYI funds.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the Parties agree as follows:
EXHIBIT 2
Page 3 of 10
#2076148v2
1. SCOPE OF SERVICES
Subcontractor shall perform during the term of this Agreement, the tasks and obligations
including all labor, materials, tools, equipment, and incidental customary work required to fully
and adequately complete the services described and set forth in Scope of Work- Exhibit C,
attached hereto and incorporated by reference.
Subcontractor shall comply with all Federal requirements detailed in the Contractor’s RFP
(Exhibit III), as attached hereto as Federal Regulations -Exhibit D.
2. COMPENSATION
a. Contractor agrees to pay, and Subcontractor agrees to accept as total payment for its
services for Contractor, the rates and charges identified Compensation - Exhibit E.
The total amount to be expended during the term of this Agreement shall not exceed
$632,839.00. The funding is comprised of $587,839.33 in HHAP-5 funds and $45,000
in FYI administrative fees.
b. Payment by Contractor shall be made within forty-five (45) days following receipt of
proper invoice evidencing work performed, subject to Contractor accounting
procedures. Contractor and Subcontractor agree that all payments due and owing under
this Agreement shall be made through Automated Clearing House (ACH) transfers.
Subcontractor agrees to execute the Contractor’s standard ACH Vendor Payment
Authorization and provide required documentation. Upon verification of the data
provided, the Contractor will be authorized to deposit payments directly into
Subcontractor’s account(s) with financial institutions. Payment need not be made for
work which fails to meet the standards of performance set forth in the Recitals which
may reasonably be expected by Contractor.
3. TERM
This Agreement shall commence on the date first written above for a three (3) year term
with the option for the Contractor to grant up to a one 1-year renewal, exercisable by a writing
by the City Manager and the City Attorney, unless terminated earlier in accordance with Section
15, below.
4. INDEPENDENT CONTRACTOR
Subcontractor shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the Contractor. This Agreement is not intended
nor shall it be construed to create an employer-employee relationship, a joint venture relationship,
or to allow the Contractor to exercise discretion or control over the professional manner in which
Subcontractor performs the services which are the subject matter of this Agreement; however, the
services to be provided by Subcontractor shall be provided in a manner consistent with all
applicable standards and regulations governing such services. Subcontractor shall pay all salaries
and wages, employer's social security taxes, unemployment insurance and similar taxes relating to
EXHIBIT 2
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#2076148v2
employees and shall be responsible for all applicable withholding taxes.
5. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for Contractor to copy, use,
modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property
embodied in plans, specifications, studies, drawings, estimates, and other documents or works of
authorship fixed in any tangible medium of expression, including but not limited to, physical
drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or
caused to be prepared by Subcontractor under this Agreement (“Documents & Data”).
Subcontractor shall require all subcontractors to agree in writing that Contractor is granted a non-
exclusive and perpetual license for any Documents & Data the subcontractor prepares under this
Agreement. Subcontractor represents and warrants that Subcontractor has the legal right to license
any and all Documents & Data. Subcontractor makes no such representation and warranty in
regard to Documents & Data which were provided to Subcontractor by the Contractor. Contractor
shall not be limited in any way in its use of the Documents and Data at any time, provided that any
such use not within the purposes intended by this Agreement shall be at Contractor’s sole risk.
6. INSURANCE
Insurance requirements are attached hereto as Exhibit F.
7. INDEMNIFICATION
Subcontractor agrees to defend, and shall indemnify and hold harmless the Contractor, its
officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for
personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of
claims for personal injury, including death, and claims for property damage, which may arise from
the negligent operations of the Subcontractor, its subcontractors, agents, employees, or other
persons acting on its behalf which relates to the services described in section 1 of this Agreement;
and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or
equitable relief is due by reason of the terms of or effects arising from this Agreement. This
indemnity and hold harmless agreement applies to all claims for damages, just compensation,
restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the
events referred to in this Section or by reason of the terms of, or effects, arising from this
Agreement. The Subcontractor further agrees to indemnify, hold harmless, and pay all costs for
the defense of the Contractor, including fees and costs for special counsel to be selected by the
Contractor, regarding any action by a third party challenging the validity of this Agreement, or
asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief
due to personal or property rights arises by reason of the terms of, or effects arising from this
Agreement. Contractor may make all reasonable decisions with respect to its representation in any
legal proceeding. Notwithstanding the foregoing, to the extent Subcontractor’s services are subject
to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil
Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness,
or willful misconduct of the Subcontractor.
EXHIBIT 2
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8. INTELLECTUAL PROPERTY INDEMNIFICATION
Subcontractor shall defend and indemnify the Contractor, its officers, agents,
representatives, and employees against any and all liability, including costs, for infringement of
any United States’ letters patent, trademark, or copyright infringement, including costs, contained
in the work product or documents provided by Subcontractor to the Contractor pursuant to this
Agreement.
9. RECORDS
Subcontractor shall keep records and invoices in connection with the work to be performed
under this Agreement. Subcontractor shall maintain complete and accurate records with respect
to the costs incurred under this Agreement and any services, expenditures, and disbursements
charged to the Contractor for a minimum period of three (3) years, or for any longer period required
by law, from the date of final payment to Subcontractor under this Agreement. All such records
and invoices shall be clearly identifiable. Subcontractor shall allow a representative of the
Contractor to examine, audit, and make transcripts or copies of such records and any other
documents created pursuant to this Agreement during regular business hours. Subcontractor shall
allow inspection of all work, data, documents, proceedings, and activities related to this Agreement
for a period of three (3) years from the date of final payment to Subcontractor under this
Agreement.
10. CONFIDENTIALITY
If Subcontractor receives from the Contractor information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Subcontractor agrees
that it shall not use or disclose such information except in the performance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care. “Confidential Information” shall include all
nonpublic information. Confidential information includes not only written information, but also
information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either Party by any subsidiary and/or agent of the other Party is covered
by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any
information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the
Subcontractor disclosed in a publicly available source; (c) is in rightful possession of the
Subcontractor without an obligation of confidentiality; (d) is required to be disclosed by operation
of law; or (e) is independently developed by the Subcontractor without reference to information
disclosed by the Contractor.
11. CONFLICT OF INTEREST CLAUSE
a. Subcontractor covenants that it presently has no interests and shall not have interests,
direct or indirect, which would conflict in any manner with performance of services
specified under this Agreement.
b. No immediate family members of either the Mayor, City Council M ember, or any
EXHIBIT 2
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appointed City Official, including appointed board and commission members, as
defined under the City’s Municipal Code, whose position with the Contractor shall
award or influence the award of this Agreement, or any competing contract or
amendment thereof, shall be employed in any capacity by the Subcontractor or have
any other direct or indirect financial benefit or interest in this Agreement.
c. The section also prohibits the awarding of any agreement, contract, grant, or any
amendment to those awards, to any former full-time employee for one-year from date
of employee separation except for any CalPERS retiree as authorized by City Council
resolution
d. The Subcontractor must comply with all conflict of interest laws, ordinances, and
regulations now in effect or hereafter to be enacted during the term of this Agreement.
The Subcontractor warrants that it is not now aware of any facts which conflict with
the prohibitions defined above. If the Subcontractor hereafter becomes aware of any
facts that might reasonably be expected to create a conflict of interest, it must
immediately make full written disclosure of such facts to the Contractor. Full written
disclosure must include, but is not limited to, identification of all persons implicated
and a complete description of all relevant circumstances. Failure to comply with the
provisions of this paragraph will be a material breach of this Agreement.
e. Subcontractor covenants that none of its directors, officers, employees, or agents shall
participate in selecting or administrating any subcontract supported (in whole or in part)
by Contractor funds stemming from the Agreement where the awarding of the
subcontract has any direct or indirect financial benefit or interest to any individual, as
defined in subsections (b) and (c) above.
.
12. NON-DISCRIMINATION
Subcontractor shall not discriminate because of race, color, creed, religion, sex, marital
status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic
information, or military and veteran status, age, national origin, ancestry, o r disability, as defined
and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization,
promotion, termination or other employment related activities or any services provided under this
Agreement. Subcontractor affirms that it is an equal opportunity employer and shall comply with
all applicable federal, state and local laws and regulations.
13. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the Contractor
and Subcontractor, and supersedes any and all other agreements, oral or written, between the
Parties. In the event of a conflict between the terms of this Agreement and any attachments hereto,
the terms of this Agreement shall prevail. This Agreement may not be modified except by written
instrument signed by the Contractor and by an authorized representative of Subcontractor. The
Parties agree that any terms or conditions of any purchase order or other instrument that are
inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate
EXHIBIT 2
Page 7 of 10
#2076148v2
Subcontractor or the Contractor. Each Party to this Agreement acknowledges that no
representations, inducements, promises or agreements, orally or otherwise, have been made by any
Party, or anyone acting on behalf of any Party, which is not embodied herein.
14. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Subcontractor,
Subcontractor may not assign, transfer, delegate, or subcontract any interest herein without the
prior written consent of the Contractor and any such assignment, transfer, delegation or subcontract
without the Contractor's prior written consent shall be considered null and void. Nothing in this
Agreement shall be construed to limit the Contractor’s ability to have any of the services which
are the subject to this Agreement performed by Contractor personnel or by other Subcontractors
retained by Contractor.
15. TERMINATION
This Agreement may be terminated by the Contractor upon thirty (30) days written notice
of termination. In such event, Subcontractor shall be entitled to receive and the Contractor shall
pay Subcontractor compensation for all services performed by Subcontractor prior to receipt of
such notice of termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Subcontractor
to deliver to the Contractor all work product(s) completed as of such date, and in
such case such work product shall be the property of the Contractor unless
prohibited by law, and Subcontractor consents to the Contractor's use thereof for
such purposes as the Contractor deems appropriate.
b. Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
16. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and signed by
the Party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or
remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not
similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
17. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
determined and governed by the laws of the State of California. All Parties further agree that
Orange County, California, shall be the venue for any action or proceeding that may be brought or
arise out of, in connection with or by reason of this Agreement.
EXHIBIT 2
Page 8 of 10
#2076148v2
18. PROFESSIONAL LICENSES
Subcontractor shall, throughout the term of this Agreement, maintain all necessary
licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services
hereunder and required by the laws and regulations of the United States, the State of California,
the City of Santa Ana and all other governmental agencies. Subcontractor shall notify the
Contractor immediately and in writing of its inability to obtain or maintain such permits, licenses,
approvals, waivers, and exemptions. Said inability shall be cause for termination of this
Agreement.
19. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons:
To Contractor:
City Clerk
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
With courtesy copies to:
Executive Director,
Community Development Agency
City of Santa Ana
20 Civic Center Plaza (M-25)
P.O. Box 1988
Santa Ana, California 92702
Fax: 714-647-6956
To Subcontractor:
Tiffany Mitchell, Psy.D.
Chief Programs Officer
Orangewood Foundation
P.O. Bo 10341
Santa Ana, CA, 92711
A Party may change its address by giving notice in writing to the other Party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
EXHIBIT 2
Page 9 of 10
#2076148v2
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
time frames, weekends, federal, state, County or City holidays shall be excluded.
20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of
this Agreement, and shall indemnify Contractor fully, including reasonable costs
and attorney’s fees, for any injuries or damages to Contractor in the event that such
authority or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
[signatures on following page]
EXHIBIT 2
\'-ril" 1 \\'llERE<)l-'. the Part1c, h�rcto ha, c executed this Agrce1nent the date and yenr first
uvu\ \\ 11.il fl
\TTf T
Jennifer L. Hall
Cit)· Clerk
TIE T:
Jennifer L Hall
Recording Secret3I)'
,-\PPRO\ FD \ TO f0R'l
SO'\I.\ R. Ci\RVALHO
Cit) Attome) Jnd Housing Authonty
Genera! Counsel
u�Ml CJ;�{<_� -JtJL.B�-----------Andrea Garcia-\.1 tller
Assistant Cit} Attorney and
Assistant Coun.c;el
REC0�1ME:i DED FOR APPROVAL:
f\1ichael L. Garcia
Executi.,. e Director
Communit., o�velopincnt Agency
CIT\ 0 f \ "11 \ \, \
Alvaro uiiez
City l\1anager
HOU I G t, 1 IIORJ 11 OF
TIIE IT, OF ,\ T \ J-\ 1\
�l1chncl Gnrc1a
Executive Director
BCO. TRACTOR:
Orange,� Foundation, Inc
-
me Chr1c; S1 1onscn
Tttle. CEO
Png�IOoflO
EXHIBIT 2
EXHIBIT A
STATE HHAP-4 CONTRACT
EXHIBIT 2
SCO ID: 2240-24HHAP10007
STATE OF CALIFORNIA-DEPARTMENT OF GENERAL SERVICES �-----------�-------------�
STANDARD AGREEMENT AGREEMENT NUMBER
24-HHAP-10007
PURCHASING AUTHORITY NUMBER (If Applicable)
STD 213 (Rev. 04/2020)
1. This Agreement is entered into between the Contracting Agency and the Contractor named below:
CONTRACTING AGENCY NAME
DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT
CONTRACTOR NAME
City of Santa Ana
2. The term of this Agreement is:
START DATE
Upon HCD approval
THROUGH END DATE
June 30, 2029
3.The maximum amount of this Agreement is:
$5,878,393.38 (Five Million Eight Hundred Seventy Eight Thousand Three Hundred Ninety Three Dollars and Thirty Eight Cents)
4. The parties agree to comply with the terms and conditions of the following exhibits, which are by this reference made a part of the Agreement.
Exhibits Title
Exhibit A Authority, Purpose and Scope of Work
Exhibit B Budget Detail and Disbursement Provisions
Exhibit C * State of California General Terms and Conditions + Exhibit D HHAP General Terms and Conditions -
Exhibit E Special Terms and Conditions -+ TOTAL NUMBER OF PAGES ATTACHED -
Items shown with an astensk (*), are hereby mcorporated by reference and made part of this agreement as if attached hereto.
These documents can be viewed at httpsj/www.dgs.ca.gov/OL5/Resources
IN WITNESS WHEREOF, THIS AGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO.
CONTRACTOR
CONTRACTOR NAME (if other than an individual, state whether a corporation, partnership, etc.)
City of Santa Ana
CONTRACTOR BUSINESS ADDRESS
20 Civic Center Drive
CITY
Santa Ana
TITLE
Pages
13
4
GTC
04/2017
11
3
31
'STATE 'ZIP
CA 90262
PRINTED NAME OF PERSON SIGNING Michael Garcia Executive Director of Community Development
CONTRACTOR.f-UTHORIZED SIGNATURE
-��
DATE SIGNED
1-f;-20;2_f
Page 1 of 2
EXHIBIT 2
Jenee McClain-Battiste
1/10/2025
Chief, Business and Contracts Services
EXHIBIT 2
City of Santa Ana
24-HHAP-10007
Page 1 of 31
EXHIBIT A
Program Name: Homeless Housing, Assistance, and Prevention Program
Round 5 “HHAP-5”
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
AUTHORITY, PURPOSE, AND SCOPE OF WORK
1. Authority
This Standard Agreement (“Agreement”) is an agreement regarding Homeless
Housing, Assistance, and Prevention Program Round 5 (HHAP-5 or Program)
funds.
A. The State of California established HHAP-5 pursuant to the provisions in
Chapter 6.5 (commencing with Health and Safety Code (HSC) section
50230) of Part 1 of Division 31 of the HSC. (Amended by Stats. 2023, Ch.
40, Sec. 17 (AB 129) effective July 10, 2023).
B. The Program is administered by the California Department of Housing and
Community Development (HCD) in the Business, Consumer Services and
Housing Agency (Agency). HHAP-5 provides flexible block grant funds
to Continuums of Care, large cities (population of 300,000+) and counties
to build on the regional coordination created through previous HCD grant
funding and support local jurisdictions in their unified regional responses
to reduce and end homelessness.
C. This Standard Agreement/Contract for Funds along with all its exhibits
(Agreement) is entered into by HCD and a Continuum of
Care, a city, or a county (Grantee) under the authority of, and in
furtherance of the purpose of, the Program. In signing this Agreement and
thereby accepting this award of funds, the Grantee agrees to comply with
the terms and conditions of this Agreement, the Notice of Funding
Availability (NOFA) dated September 29, 2023, under which the Grantee
applied, HCD guidance and directives and the requirements appearing in
the statutory authority for the Program cited above.
2. Purpose
HHAP-5 is established for the purpose of organizing and deploying the full array
of homelessness programs and resources comprehensively and effectively, and
to sustain existing federal, state, and local investments towards long-term
sustainability of permanent housing and supportive services. The general
purpose of the Program is to (1) reduce homelessness by expanding or
developing local capacity to address immediate homelessness challenges
informed by a best-practices framework focused on moving homeless individuals
and families into permanent housing and supporting the efforts of those
EXHIBIT 2
City of Santa Ana
24-HHAP-10007
Page 2 of 31
EXHIBIT A
Program Name: Homeless Housing, Assistance, and Prevention Program
Round 5 “HHAP-5”
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
individuals and families to maintain their permanent housing; and (2) continue to
build on regional coordination developed through previous rounds of HHAP
funding (See HSC section 50230 et seq.).
HHAP funding shall:
A. Be available to applicants for the purpose of reimbursement for planning
and preparing the Regionally Coordinated Homelessness Action Plans
required for the HHAP-5 application.
B. Continue to build regional collaboration between Continuums of Care,
counties, and cities in a given region, regardless of population, and
ultimately be used to develop a unified regional response to
homelessness by fostering robust regional collaboration and strategic
partnerships aimed at fortifying the homeless services and housing
delivery system. This should be achieved through the formulation of data-
driven and cross-system plans designed to allocate resources in
alignment with the state's priorities for homeless housing solutions. This
means implementing strategies that create and sustain regional
partnerships and prioritize permanent housing solutions.
C. Ensure the long-term sustainability of housing and supportive services, by
strategically pairing these funds with other local, state, and federal
resources to effectively reduce and ultimately end homelessness.
Grantees are encouraged to follow the guidance provided in “Putting the
Funding Pieces Together: Guide to Strategic Uses of New and Recent
State and Federal Funds to Prevent and End Homelessness”.
D. Demonstrate sufficient resources dedicated to long-term permanent
housing solutions, including capital and operating costs.
E. Demonstrate a commitment to address racial disproportionality in
homeless populations and achieve equitable provision of services and
outcomes for Black, Native and Indigenous, Latinx, Asian, Pacific
Islanders and other People of Color who are disproportionately impacted
by homelessness.
F. Establish a mechanism for people with lived experience of homelessness
to have meaningful and purposeful opportunities to inform and shape all
EXHIBIT 2
City of Santa Ana
24-HHAP-10007
Page 3 of 31
EXHIBIT A
Program Name: Homeless Housing, Assistance, and Prevention Program
Round 5 “HHAP-5”
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
levels of planning and implementation, including through opportunities to
hire people with lived experience.
G. Fund projects that provide housing and services that are Housing First
compliant, per HSC section 50234(f), and delivered in a low barrier,
trauma informed, and culturally responsive manner. Individuals and
families assisted with these funds must not be required to receive
treatment or perform any other prerequisite activities as a condition for
receiving interim or permanent housing, or other services for which these
funds are used.
H. Include the State as an integral partner through the provision of technical
assistance, sharing of best practices, and implementing an accountability
framework to guide the structure of current and future state investments.
3. Definitions
The following HHAP-5 program terms are defined in accordance
with HSC section 50230, subdivisions (A) – (X):
A. “Agency” means the Business, Consumer Services, and Housing Agency.
B. “Applicant” means a Continuum of Care, city, county, or a region for
purposes of the Regionally Coordinated Homelessness Action Plan
requirements pursuant to this chapter.
C. “City” means a city or city and county that is legally incorporated to provide
local government services to its population. A city can be organized either
under the general laws of this state or under a charter adopted by the local
voters.
D. “Continuum of Care” means the same as defined by the United States
Department of Housing and Urban Development at Section 578.3 of Title
24 of the Code of Federal Regulations.
E. “Coordinated Entry System” means a centralized or coordinated process
developed pursuant to Section 578.7 of Title 24 of the Code of Federal
Regulations, as that section read on January 10, 2019, designed to
coordinate homelessness program participant intake, assessment, and
provision of referrals. In order to satisfy this subdivision, a centralized or
EXHIBIT 2
City of Santa Ana
24-HHAP-10007
Page 4 of 31
EXHIBIT A
Program Name: Homeless Housing, Assistance, and Prevention Program
Round 5 “HHAP-5”
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
coordinated assessment system shall cover the geographic area, be
easily accessed by individuals and families seeking housing or services,
be well advertised, and include a comprehensive and standardized
assessment tool.
F. “Regionally Coordinated Homelessness Action Plan” means the regionally
coordinated homelessness action plan described in Section 50233.
G. “Council” means the associated staff within the Interagency Council on
Homelessness, formerly known as the Homeless Coordinating and
Financing Council created pursuant to Section 8257 of the Welfare and
Institutions Code.
H. “Department” means the Department of Housing and Community
Development.
I. “Emergency shelter” has the same meaning as defined in subdivision (e)
of Section 50801.
J. “Grantee” means an eligible applicant that has received its initial Round 5
base allocation or total Round 5 base allocation, as applicable.
K. “Homeless” has the same meaning as defined in Section 578.3 of Title 24
of the Code of Federal Regulations, as that section read on January 10,
2019.
L. “Homeless Management Information System” means the information
system designated by a Continuum of Care to comply with federal
reporting requirements as defined in Section 578.3 of Title 24 of the Code
of Federal Regulations. The term “Homeless Management Information
System” also includes the use of a comparable database by a victim
services provider or legal services provider that is permitted by the federal
government under Part 576 of Title 24 of the Code of Federal Regulations.
M. “Homeless point-in-time count” means the most recently available point-in-
time count data as reflected in the Annual Homeless Assessment Report
released by the United States Department of Housing and Urban
Development.
EXHIBIT 2
City of Santa Ana
24-HHAP-10007
Page 5 of 31
EXHIBIT A
Program Name: Homeless Housing, Assistance, and Prevention Program
Round 5 “HHAP-5”
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
N. “Homeless youth” means an unaccompanied youth between 12 and 24
years of age who is experiencing homelessness, as defined in Section
725(2) of the federal McKinney-Vento Homeless Assistance Act (42
U.S.C. Sec. 11434a(2)). “Homeless youth” includes unaccompanied youth
who are pregnant or parenting.
O. “Housing First” has the same meaning as in Section 8255 of the Welfare
and Institutions Code, including all of the core components listed therein.
P. “Jurisdiction” means a city, county, Continuum of Care, or tribe, as defined
in this section.
Q. “Memorandum of Understanding” has the same meaning as defined in
subdivision (f) of Section 50233.
R. “Navigation center” means a Housing First, low-barrier, service-enriched
shelter focused on moving homeless individuals and families into
permanent housing that provides temporary living facilities while case
managers connect individuals experiencing homelessness to income,
public benefits, health services, shelter, and housing.
S. “Program” means Round 5 of the Homeless Housing, Assistance, and
Prevention program, or Round 5, established pursuant to this chapter.
T. 1) “Base program allocation” means the portion of program funds
available to expand or develop local capacity to address immediate
homelessness challenges pursuant to the allowable uses specified
in Section 50236.
2) “Homekey supplemental allocation” means the portion of program
funds available to eligible jurisdictions as supplementary Homekey
resources, as defined in Section 50237.
U. “Recipient” means a jurisdiction that receives funds from HCD for the
purposes of the program.
V. 1) Except as set forth in paragraph 2) below, “region” means the
geographic area served by a county, including all cities and
Continuum of Care within it. A region that has a Continuum of Care
that serves multiple counties may submit a plan that covers multiple
EXHIBIT 2
City of Santa Ana
24-HHAP-10007
Page 6 of 31
EXHIBIT A
Program Name: Homeless Housing, Assistance, and Prevention Program
Round 5 “HHAP-5”
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
counties and the cities within them, or the Continuum of Care may
participate in the Regionally Coordinated Homelessness Action
Plan of each individual county that is part of the Continuum of Care
along with the cities within the county.
2) All Continuums of Care within the County of Los Angeles shall be
considered part of a single region, along with the county and big
cities within the county.
W. “Small jurisdiction” means a city that is under 300,000 in population as of
January 1, 2022, according to data published on the internet website of
the Department of Finance.
X. “Tribe” or “tribal applicant” means a federally recognized tribal government
pursuant to Section 4103 of Title 25 of the United States Code that is
located in California.
Additional definitions for the purposes of the HHAP-5 program:
Allocations:
“Initial HHAP-5 Base Allocation”: fifty percent (50%) of the eligible city, county, or
Continuum of Care’s HHAP-5 allocation.
“HHAP-5 Planning Allocation”: one hundred percent (100%) of the eligible city,
county, or Continuum of Care’s HHAP Round 5 planning allocation.
“Initial Supplemental Funding Allocation”: one hundred percent (100%) of the
eligible city, county, or Continuum of Care’s share of the one hundred ($100)
million Supplemental Allocation.
“Remainder Disbursement”: the remaining fifty percent (50%) of the eligible city,
county, or Continuum of Care’s HHAP- 5 base allocation.
“Obligate”: means that the Grantee has placed orders, awarded contracts,
received services, or entered into similar transactions that require payment using
HHAP-5 funding. Grantees, and the subrecipients who receive awards from
those Grantees, must obligate the funds by the statutory deadlines set forth in
this Exhibit A.
EXHIBIT 2
City of Santa Ana
24-HHAP-10007
Page 7 of 31
EXHIBIT A
Program Name: Homeless Housing, Assistance, and Prevention Program
Round 5 “HHAP-5”
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
“Expended”: means all HHAP-5 funds obligated under contract or subcontract
have been fully paid and receipted, and no invoices remain outstanding.
4. Scope of Work
A. The Scope of Work (“Work”) for this Agreement shall include uses that
are consistent with HSC section 50234, subdivision (a) (1), and section
50236, and any other applicable laws.
B. HHAP-5 Planning Allocation funds are for the purpose of planning for and
preparing the Regionally Coordinated Homelessness Action Plan required
as part of the HHAP-5 regional application. Any Planning Allocation funds
that are not spent on the preparation of the HHAP-5 application must be
expended consistent with the purpose and requirements of the HHAP-5
program, as described below.
C. Provided that before proposing to use HHAP-5 resources to fund new
interim housing solutions, the applicant first demonstrates that the region
has dedicated sufficient resources from other sources to long-term
permanent housing solutions, including capital and operating costs,
allowable uses of HHAP-5 base program allocation funds include all of the
following:
1) Permanent housing solutions, including all of the following:
a) Rental subsidies, including to support placement of
individuals in Community Assistance, Recovery and
Empowerment (CARE) Court.
b) Landlord incentives, such as security deposits, holding fees,
funding for needed repairs, and recruitment and relationship
management costs.
c) Move-in expenses.
d) Operating subsidies in new and existing affordable or
supportive housing units serving people experiencing
homelessness, including programs such as Homekey, new
or existing residential care facilities, funded by the
Behavioral Health Continuum Infrastructure Program or the
EXHIBIT 2
City of Santa Ana
24-HHAP-10007
Page 8 of 31
EXHIBIT A
Program Name: Homeless Housing, Assistance, and Prevention Program
Round 5 “HHAP-5”
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
Community Care Expansion Program. Operating subsidies
may include operating reserves.
e) Homelessness prevention through rental assistance, rapid
rehousing, and other programs, so long as they prioritize
households at imminent risk of homelessness or households
with incomes at or below thirty percent (30%) of the area
median income, who pay more than fifty percent (50%) of
their income in housing costs, and who meet criteria for
being at highest risk of homelessness through data-informed
criteria.
f) Problem-solving and diversion support programs that
prevent people at risk of or recently experiencing
homelessness from entering unsheltered or sheltered
homelessness.
g) Services for people in permanent housing, so long as the
services are trauma-informed and practice harm reduction,
to include intensive case management services, assertive
community treatment services, critical time intervention
services, other tenancy support services, evidence-based
employment services, coordinating mental health, substance
use, and primary care treatment, or other evidence-based
supportive services to increase housing retention.
h) Capital for permanent housing that serves people
experiencing homelessness, including conversion of
underutilized buildings or existing interim or transitional
housing into permanent housing.
2) Interim housing solutions, including all of the following:
a) Navigation centers that are low barrier, as defined in
Sections 65660 and 65662 of the Government Code, to
include any of the following:
b) Operating expenses in existing congregate shelter sites.
EXHIBIT 2
City of Santa Ana
24-HHAP-10007
Page 9 of 31
EXHIBIT A
Program Name: Homeless Housing, Assistance, and Prevention Program
Round 5 “HHAP-5”
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
c) Operating expenses in new or existing non-congregate
shelter sites and transitional housing for youth.
d) Motel or hotel vouchers.
e) Services provided to people in interim housing, to include
trauma-informed and evidence-based intensive case
management services, housing navigation, connecting
people to substance use or mental health treatment, public
benefits advocacy, and other supportive services to promote
stability and referral into permanent housing.
f) Capital funding to build new non-congregate shelter sites,
including for construction, rehabilitation, and capital
improvements to convert existing congregate sites into non-
congregate sites.
g) Capital funding for clinically enhanced congregate or non-
congregate shelter sites.
h) Youth-focused services in transitional housing.
3) Service provisions and systems support including all of the
following:
a) Services for people experiencing unsheltered homelessness,
including street outreach, including, but not limited to,
persons experiencing homelessness from encampment sites
and those transitioning out of encampment sites funded by
the program known as the Encampment Resolution Funding
Grant consistent with HSC Section 50251 to access
permanent housing and services. This includes evidence-
based engagement services, intensive case management
services, assertive community treatment, housing
navigation, harm reduction services, coordination with street-
based health care services, and hygiene services for people
living in encampments and unsheltered individuals.
b) Services coordination, which may include access to
workforce, education, and training programs, or other
EXHIBIT 2
City of Santa Ana
24-HHAP-10007
Page 10 of 31
EXHIBIT A
Program Name: Homeless Housing, Assistance, and Prevention Program
Round 5 “HHAP-5”
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
services needed to promote housing stability in supportive
housing.
c) Systems support for activities necessary to create regional
partnerships and maintain a homeless services and housing
delivery system, particularly for vulnerable populations,
including families and homeless youth.
d) Improvements to existing emergency shelters to lower
barriers and increase privacy.
e) Any new interim sheltering funded by Round 5 funds must
be low-barrier, comply with Housing First practices as
provided in Chapter 6.5 (commencing with Section 8255) of
Division 8 of the Welfare and Institutions Code, and prioritize
interventions other than congregate shelters.
4) In addition to the eligible uses described above, the Grantee’s
expenditure of its entire HHAP-5 Base Allocation must also comply
with the following:
a) At least ten percent (10%) of the funds shall be spent on
services for homeless youth populations.
b) Not more than seven percent (7%) of funds may be used for
administrative costs incurred by the city, county, or
Continuum of Care to administer its program allocation. For
purposes of this Agreement, “administrative costs” does not
include staff or other costs directly related to implementing
activities funded by the program allocation.
Grantee shall perform the work only in the areas as identified, and in accordance
with any guidance from HCD.
5) Contract Coordinator
HCD’s Contract Coordinator for this Agreement is HCD’s Grants Program Design
Section Chief or their designee. Unless otherwise instructed, any notice, report,
or other communication requiring an original Grantee signature for this
Agreement shall be sent to the HCD Contract Coordinator electronically.
EXHIBIT 2
City of Santa Ana
24-HHAP-10007
Page 11 of 31
EXHIBIT A
Program Name: Homeless Housing, Assistance, and Prevention Program
Round 5 “HHAP-5”
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
The Representatives during the term of this Agreement will be:
PROGRAM GRANTEE
ENTITY: California Department of Housing
& Community Development City of Santa Ana
SECTION/UNIT: Policy and Program Support
ADDRESS: 651 Bannon St SW, Suite 400
Sacramento, CA, 95811
20 Civic Center Drive,
Santa Ana, CA 90262
CONTRACT
COORDINATOR
Jeannie McKendry
Mishaun Watkins
PHONE
NUMBER: (916) 490-9589 (562) 637-5405
EMAIL
ADDRESS:
HPDHomelessnessGrants@hcd.ca.gov
Jeannie.McKendry@hcd.ca.gov mwatkins@santa-ana.org
All requests to update the Grantee information listed within this Agreement shall
be emailed to the HPD Homelessness Grants general email box at
HPDHomelessnessGrants@hcd.ca.gov. HCD reserves the right to change their
representative and/or contact information at any time with notice to the Grantee.
6) Effective Date, Term of Agreement, and Deadlines
A. This Agreement is effective upon approval by HCD (indicated by the
signature provided by HCD in the lower left section of page one, Standard
Agreement, STD. 213), and when signed by all parties. Funds will be
disbursed in accordance with Section 4 of Exhibit B.
B. This Agreement shall terminate on June 30, 2029.
C. On or before January 1, 2026, a Grantee shall submit to the Department
an updated Regionally Coordinated Homelessness Action Plan, which
shall include updates on the metrics and key actions to improve these
metrics, which shall be reviewed and approved by HCD pursuant to HSC
50235 subdivision (h). A Grantee shall contractually obligate no less than
seventy-five percent (75%) and shall expend no less than fifty percent
EXHIBIT 2
City of Santa Ana
24-HHAP-10007
Page 12 of 31
EXHIBIT A
Program Name: Homeless Housing, Assistance, and Prevention Program
Round 5 “HHAP-5”
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
(50%) of their initial fifty percent (50%) HHAP-5 base allocation
disbursement by June 30, 2026. This excludes both the HHAP-5 planning
and Initial Supplemental Allocations. Upon demonstration by a recipient
Grantee that it has complied with both of these requirements, the
Department shall disburse to that recipient the remaining fifty percent
(50%) of its HHAP-5 base allocation pursuant to HSC Section 50235.
1) Grantee will demonstrate compliance with these obligation and
expenditure requirements through monthly fiscal reports and by
completing a certification documentation in the form and manner
provided by HCD.
D. If a Grantee has obligated less than seventy-five percent (75%) or
expended less than fifty percent (50%) of their initial fifty percent (50%)
HHAP-5 base allocation by June 30, 2026, the Grantee shall not
contractually obligate or expend any remaining portion of its initial HHAP-5
base allocation, and HCD shall not allocate to the recipient the remaining
fifty percent (50%) of its HHAP-5 base allocation, unless both of the
following occur:
1) On or before June 30, 2026, the Grantee submits an alternative
disbursement plan to HCD that includes an explanation for the
delay.
2) HCD approves the alternative disbursement plan.
If a Grantee does not satisfy these requirements, HCD shall have the
discretion to allocate the unused funding in a manner prescribed by HCD.
If the funds identified in the approved alternative disbursement plan are
not fully expended by December 31, 2027, the funds shall be returned to
HCD to be allocated as supplemental awards in accordance with Health
and Safety Code Section 50237.
E. All HHAP-5 funds, including base allocations, planning allocations, and
supplemental funding, shall be expended by June 30, 2028.
F. Any funds, including planning allocations and supplemental funding, not
expended by June 30, 2028, shall revert to, and be paid and deposited in,
the General Fund pursuant to Health and Safety Code section 50235
subdivision (m).
EXHIBIT 2
City of Santa Ana
24-HHAP-10007
Page 13 of 31
EXHIBIT A
Program Name: Homeless Housing, Assistance, and Prevention Program
Round 5 “HHAP-5”
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
G. HCD may request additional information from applicants, as needed, to
meet other applicable reporting or audit requirements.
7) Capacity and Authority to Contract
A. By signing this Agreement, the Grantee is certifying that it has the capacity
and authority to fulfill the obligations enumerated in this agreement. The
Grantee further represents that it is authorized to execute this Agreement.
B. Each person executing this Agreement on behalf of an entity, other than
an individual executing this Agreement on their own behalf, represents
that they are authorized to execute this Agreement on behalf of said entity.
EXHIBIT 2
City of Santa Ana
24-HHAP-10007
Page 14 of 31
EXHIBIT B
Program Name: Homeless Housing, Assistance, and Prevention Program
Round 5 “HHAP-5”
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
BUDGET DETAIL AND DISBURSEMENT PROVISIONS
1. Payee
Name: City of Santa Ana Amount: $ 5,878,393.38
2. Budget Detail & Changes
A. The Grantee agrees that HHAP-5 funds shall be expended on uses that
support regional coordination and expand or develop local capacity to
address immediate homelessness challenges. Such activities must
be informed by a best-practices framework focused on moving people
experiencing homelessness into permanent housing and supporting the
efforts of those individuals and families to maintain their permanent
housing.
B. The Grantee shall expend the HHAP-5 funds on eligible activities
as detailed in HSC 50234, subdivision (a)(1)(A) and 50236 and as
described in the grantees latest approved HHAP-5 funding plan.
C. Any changes to the Grantee’s budget must be approved in writing by HCD
prior to incurring expenses.
3. General Conditions Prior to Disbursement
A. All Grantees must submit the following forms prior to this HHAP-5
allocation being released:
1) Request for Funds Form (“RFF”).
2) STD 213 Standard Agreement form and Exhibits A through E.
3) STD 204 Payee Data Record or Government Agency Taxpayer ID
Form.
4. Disbursement of Funds
A. Initial Disbursement
EXHIBIT 2
City of Santa Ana
24-HHAP-10007
Page 15 of 31
EXHIBIT B
Program Name: Homeless Housing, Assistance, and Prevention Program
Round 5 “HHAP-5”
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
1) The Initial Disbursement of the HHAP-5 allocation includes the
initial HHAP-5 base allocation, HHAP-5 planning allocation, and
initial supplemental allocation. These funds will be disbursed to the
Grantee upon receipt, review and approval of the completed
Standard Agreement and RFF by HCD.
2) The Initial disbursement of HHAP-5 funds will be disbursed in one
allocation, and issued to the Grantee, identified on the Payee Data
Record Form or Government Agency Taxpayer ID Form.
B. Remainder Disbursement
1) HCD will disburse the remaining fifty percent (50%) of HHAP-5
base allocation upon demonstration by a Grantee that it has
complied with the requirement to contractually obligate and expend
a minimum amount of its initial Round 5 base allocation, as
described below, and receives approval for the submitted Updated
Regionally Coordinated Homelessness Action Plan that includes
updates on measures and illustrates the advancement of key
actions outlined in the original Regionally Coordinated Action Plan
to improve those measures, as outlined in Section 50235(h).
a) A Grantee shall contractually obligate no less than seventy-
five percent (75%) and shall expend no less than fifty
percent (50%) of their initial fifty percent (50%) HHAP-5 base
allocation by June 30, 2026. This excludes both the HHAP-5
planning allocation and the supplemental allocation. Upon
demonstration by a grantee that it has complied with this
requirement and receives approval for the submitted Updated
Regionally Coordinated Homelessness Action Plan, HCD
shall disburse to that recipient the remaining fifty percent
(50%) of its HHAP-5 program allocation pursuant to Section
50234.
b) If a Grantee has obligated less than seventy-five percent
(75%) or expended less than fifty percent (50%) of their
initial fifty percent (50%) HHAP-5 program allocation by June
30, 2026, the Grantee shall not contractually obligate or
expend any remaining portion of its initial HHAP-5 program
allocation, and HCD shall not allocate to the recipient the
EXHIBIT 2
City of Santa Ana
24-HHAP-10007
Page 16 of 31
EXHIBIT B
Program Name: Homeless Housing, Assistance, and Prevention Program
Round 5 “HHAP-5”
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
remaining fifty percent (50%) of its HHAP-5 program
allocation, unless both of the following occur:
i. On or before June 30, 2026, the Grantee submits an
alternative disbursement plan to HCD that includes an
explanation for the delay.
ii. HCD approves the alternative disbursement plan. If
HCD cannot approve an alternative disbursement
plan, HCD will provide the Grantee with guidance on
the revisions needed in order to approve the
alternative disbursement plan.
c) HCD may withhold the remaining fifty percent (50%) of
HHAP-5 program allocation funds from a jurisdiction that
repeatedly failed to take action as specified in its Regionally
Coordinated Homelessness Action Plan, or that took actions
adverse to achieving the plan objectives provided pursuant
to Section 50233, until such time the jurisdiction
demonstrates to HCD they are in substantial compliance
with the requirements of HSC 50235 subdivision (h).
5. Expenditure of Funds
All HHAP-5 funds must be spent consistent with the intent of the Program and
the eligible uses identified in HSC section 50234, subdivision (a)(1)(A) and 50236
and in alignment with the Grantee’s latest, approved funding plan.
6. Ineligible Costs
A. HHAP-5 funds shall not be used for costs associated with activities in
violation of any law or for any activities not consistent with the intent of the
Program and the eligible uses identified in HSC section 50234, subdivision
(a)(1)(A) and 50236.
B. HCD reserves the right to request additional clarifying information to
determine the reasonableness and eligibility of all uses of the funds made
available by this Agreement. If the Grantee or its funded subrecipients use
HHAP-5 funds to pay for ineligible activities, the Grantee shall be required
to reimburse these funds to HCD.
EXHIBIT 2
City of Santa Ana
24-HHAP-10007
Page 17 of 31
EXHIBIT B
Program Name: Homeless Housing, Assistance, and Prevention Program
Round 5 “HHAP-5”
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
C. An expenditure which is not authorized by this Agreement, or by written
approval of the Contract Coordinator or his/her designee, or which cannot
be adequately documented, shall be disallowed and must be immediately
repaid to HCD by the Grantee. A Grantee shall be prohibited from
applying for future HHAP funds until they have repaid these funds to HCD.
HCD, at its sole and absolute discretion, shall make the final determination
regarding the allowability of HHAP-5 fund expenditures.
D. Program funds shall not be used to supplant existing local funds for
homeless housing, assistance, or prevention. HHAP funds cannot replace
local funds that are committed to an existing or developing homeless
assistance program. However, if funds previously supporting a service or
project end or are reduced for reasons beyond the control of the Grantee
and services or housing capacity will be lost as a result of these funds
ending, HHAP funds may be used to maintain the service or program.
Examples include, but are not limited to, a time-limited city and/or county
tax or one-time block grant.
E. Program funds shall not be used to supplant existing Encampment
Resolution Funding Grant funds provided under HSC section 50251.
EXHIBIT 2
City of Santa Ana
24-HHAP-10007
Page 18 of 31
EXHIBIT D
Program Name: Homeless Housing, Assistance, and Prevention Program
Round 5 “HHAP-5”
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
HHAP GENERAL TERMS AND CONDITIONS
1. Termination and Sufficiency of Funds
A. Termination of Agreement
HCD may terminate this Agreement at any time for cause by giving a
minimum of 14 days’ notice of termination, in writing, to the Grantee.
Cause shall consist of violations of any conditions of this Agreement, any
breach of contract as described in paragraph 6 of this Exhibit D; violation
of any federal or state laws; or withdrawal of HCD’s expenditure
authority. Upon termination of this Agreement, unless otherwise approved
in writing by HCD, any unexpended funds received by the Grantee shall
be returned to HCD within thirty (30) days of HCD’s notice of termination.
B. Sufficiency of Funds
This Agreement is valid and enforceable only if sufficient funds are made
available to HCD by legislative appropriation. In addition, this Agreement
is subject to any additional restrictions, limitations or conditions, or
statutes, regulations, or any other laws, whether federal or those of the
State of California, or of any agency, department, or any political
subdivision of the federal or State of California governments, which may
affect the provisions, terms, or funding of this Agreement in any manner.
2. Transfers
Grantee may not transfer or assign by subcontract or novation, or by any other
means, the rights, duties, or performance of this Agreement or any part thereof,
except as allowed within Exhibit D Section 12 (Special Conditions –
Grantees/Sub Grantee) or with the prior written approval of HCD and a formal
amendment to this Agreement to affect such subcontract or novation.
3. Grantee’s Application for Funds
Grantee has submitted to HCD an application for HHAP-5 funds to support
regional coordination and expand or develop local capacity to
address its immediate homelessness challenges. HCD is entering into this
Agreement on the basis of Grantee’s facts, information, assertions and
representations contained in that application. Any subsequent modifications to
the original funding plans submitted within the original application must be
EXHIBIT 2
City of Santa Ana
24-HHAP-10007
Page 19 of 31
EXHIBIT D
Program Name: Homeless Housing, Assistance, and Prevention Program
Round 5 “HHAP-5”
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
requested through the formal HHAP Budget Modification Request Process and
are subject to approval by HCD.
Grantee warrants that all information, facts, assertions, and representations
contained in the application and approved modifications and additions thereto are
true, correct, and complete to the best of Grantee’s knowledge. In the event that
any part of the application and any approved modification and addition thereto is
untrue, incorrect, incomplete, or misleading in such a manner that would
substantially affect HCD approval, disbursement, or monitoring of the funding
and the grants or activities governed by this Agreement, then HCD may declare a
breach of this Agreement and take such action or pursue such remedies as
are legally available.
4. Reporting/Audits
A. Reporting Requirements
1) Annual Report: Grantees will be responsible for submitting an
annual report no later than April 1 each year following the receipt of
funds until all funds are fully expended. The annual report will
contain detailed information on program activities in accordance
with HSC sections 50221, 50222, and 50223, and be submitted in
the form and method provided by HCD. The annual report must
provide information on activities through the prior calendar,
including, but not limited to, an ongoing tracking of the specific uses
and expenditures of any program funds broken out by eligible uses,
as well as any additional information HCD deems appropriate or
necessary.
2) Monthly Fiscal Report: Grantees will be responsible for submitting a
monthly fiscal report in accordance with HSC section 50223, in the
form and method provided by HCD. The monthly fiscal report must
provide information, including but not limited to, the obligation and
expenditure status of the program funds by eligible uses category.
3) Final Report: Grantees will be responsible for submitting a final
report in accordance with HSC section 50223 no later than April 1,
2029, and must be submitted in the form and method provided by
HCD. The final report must provide information, including but not
limited to, detailed uses of all program funds.
EXHIBIT 2
City of Santa Ana
24-HHAP-10007
Page 20 of 31
EXHIBIT D
Program Name: Homeless Housing, Assistance, and Prevention Program
Round 5 “HHAP-5”
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
4) HMIS/HDIS Reporting: Grantees and their subcontractors must
report client data into their local Homeless Management
Information Systems (HMIS) pursuant to the requirements of
Assembly Bill (AB) 977 (Chapter 397, Statutes of 2021), and that
data must be shared quarterly with the statewide Homeless Data
Integration System (HDIS). As part of reporting responsibilities in
accordance with HSC sections 50221, 50222, and 50223, Grantees
must ensure proper recording of activities associated with these
program funds. This is intended to efficiently capture many of the
non-fiscal reporting responsibilities required under HSC sections
50221, 50222, and 50223. HCD will make efforts to utilize
statewide Homeless Data Integration System to fulfill grantee
reporting requirements under HSC sections 50221, 50222, and
50223, however improper reporting into that system may require
HCD to seek additional information directly from Grantees.
Grantees may also be required to accept training and technical
assistance in this area if their HMIS/HDIS is not properly tracked
and shared.
5) HCD may require additional supplemental reporting with written
notice to the Grantee.
6) Grantee may, at their discretion, fully expend their HHAP-5
allocation prior to the end date of the grant term and will not be
required to submit monthly fiscal reports after the month in which
their allocation was fully expended.
B. Auditing
HCD reserves the right to perform or cause to be performed a financial
audit. At HCD’s request, the Grantee shall provide, at its own expense, a
financial audit prepared by a certified public accountant. HHAP-5
administrative funds may be used to fund this expense. Should an audit
be required, the Grantee shall adhere to the following conditions:
1) The audit shall be performed by an independent certified public
accountant.
EXHIBIT 2
City of Santa Ana
24-HHAP-10007
Page 21 of 31
EXHIBIT D
Program Name: Homeless Housing, Assistance, and Prevention Program
Round 5 “HHAP-5”
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
2) The Grantee shall notify HCD of the auditor's name and address
immediately after the selection has been made. The contract for the
audit shall allow access by HCD to the independent auditor's
working papers.
3) The Grantee is responsible for the completion of audits and all
costs of preparing audits.
4) If there are audit findings, the Grantee must submit a detailed
response acceptable to HCD for each audit finding within ninety
(90) days from the date of the audit finding report.
5. Inspection and Retention of Records
A. Record Inspection
HCD or its designee shall have the right to review, obtain, and copy all
records and supporting documentation pertaining to
performance under this Agreement. The Grantee agrees to provide
HCD, or its designee, with any relevant information requested. The
Grantee agrees to give HCD or its designee access to its premises, upon
reasonable notice and during normal business hours, for the purpose of
interviewing employees who might reasonably have information related to
such records, and of inspecting and copying such books, records,
accounts, and other materials that may be relevant to
an investigation of compliance with the Homeless Housing, Assistance,
and Prevention Program laws, the HHAP-5 program guidance document
published on the website, and this Agreement.
In accordance with HSC section 50220.8, subdivision (m), if upon
inspection of records HCD identifies noncompliance with grant
requirements, HCD retains the right to impose a corrective action plan on
the Grantee.
B. Record Retention
The Grantee further agrees to retain all records described in subparagraph
(A) for a minimum period of five (5) years after the termination of this
Agreement.
EXHIBIT 2
City of Santa Ana
24-HHAP-10007
Page 22 of 31
EXHIBIT D
Program Name: Homeless Housing, Assistance, and Prevention Program
Round 5 “HHAP-5”
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
If any litigation, claim, negotiation, audit, monitoring, inspection, or other
action has been commenced before the expiration of the required record
retention period, all records must be retained until completion of the action
and resolution of all issues which arise from it.
C. Public Records Act
The Grantees’ final HHAP-5 application, this contract, and other
documents related to the grant are considered public records, which are
available for public viewing pursuant to the California Public Records Act
Division 10 (commencing with Section 7920.000) of Title 1 of the
Government Code.
6. Breach and Remedies
A. Breach of Agreement
Breach of this Agreement includes, but is not limited to, the following
events:
1) Grantee’s failure to comply with the terms or conditions of this
Agreement.
2) Use of, or permitting the use of, HHAP-5 funds provided under this
Agreement for any ineligible activities.
3) Any failure to comply with the deadlines set forth in this
Agreement.
B. Remedies for Breach of Agreement
In addition to any other remedies that may be available to HCD in law or
equity for breach of this Agreement, HCD may:
1) Bar the Grantee from applying for future HHAP funds.
2) Revoke any other existing HHAP award(s) to the Grantee.
3) Require the return of any unexpended HHAP-5 funds disbursed
under this Agreement.
EXHIBIT 2
City of Santa Ana
24-HHAP-10007
Page 23 of 31
EXHIBIT D
Program Name: Homeless Housing, Assistance, and Prevention Program
Round 5 “HHAP-5”
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
4) Require repayment of HHAP-5 funds disbursed and expended
under this Agreement.
5) Require the immediate return to HCD of all funds derived from the
use of HHAP-5 funds.
6) Seek, in a court of competent jurisdiction, an order for specific
performance of the defaulted obligation or participation in the
technical assistance in accordance with HHAP-5 requirements.
C. All remedies available to HCD are cumulative and not exclusive.
D. HCD may give written notice to the Grantee to cure the breach or
violation within a period of not less than fifteen (15) days.
7. Waivers
No waiver of any breach of this Agreement shall be held to be a waiver of any
prior or subsequent breach. The failure of HCD to enforce at any time the
provisions of this Agreement, or to require at any time, performance by the
Grantee of these provisions, shall in no way be construed to be a waiver of such
provisions nor to affect the validity of this Agreement or the right of HCD to
enforce these provisions.
8. Nondiscrimination
During the performance of this Agreement, the Grantee and
its subrecipients shall not unlawfully discriminate, harass, or allow harassment
against any employee or applicant for employment because of sex (gender),
sexual orientation, gender identity, gender expression, race, color, ancestry,
religion, creed, national origin (including language use restriction), pregnancy,
physical disability (including HIV and AIDS), mental disability, medical condition
(cancer/genetic characteristics), age (over 40), genetic information, marital
status, military and veteran status, and denial of medical and family care leave or
pregnancy disability leave. Grantees and Sub grantees shall ensure that the
evaluation and treatment of their employees and applicants for employment are
free from such discrimination and harassment. Grantee and
its subrecipients shall comply with the provisions of California’s laws against
discriminatory practices relating to specific groups: the California Fair
Employment and Housing Act (FEHA) (Gov. Code, § 12900 et seq.); the
regulations promulgated thereunder (Cal. Code Regs., tit. 2, § 11000 et seq.);
and the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the
EXHIBIT 2
City of Santa Ana
24-HHAP-10007
Page 24 of 31
EXHIBIT D
Program Name: Homeless Housing, Assistance, and Prevention Program
Round 5 “HHAP-5”
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
Government Code (Gov. Code, §§ 11135 - 11139.5). Grantee and
its subrecipients shall give written notice of their obligations under this clause to
labor organizations with which they have a collective bargaining or other
agreement.
9. Conflict of Interest
All Grantees are subject to state and federal conflict of interest laws. For
instance, HSC section 50220.5, subdivision (i) states, “For purposes of Section
1090 of the Government Code, a representative of a county serving on a board,
committee, or body with the primary purpose of administering funds or making
funding recommendations for applications pursuant to this chapter shall have no
financial interest in any contract, program, or project voted on by the board,
committee, or body on the basis of the receipt of compensation for holding public
office or public employment as a representative of the county.”
Failure to comply with these laws, including business and financial disclosure
provisions, will result in the application being rejected and any subsequent
contract being declared void. Other legal action may also be taken. Additional
applicable statutes include, but are not limited to, Government Code section
1090 and Public Contract Code sections 10410 and 10411.
A. Current State Employees: No State officer or employee shall engage in
any employment, activity, or enterprise from which the officer or employee
receives compensation or has a financial interest, and which is sponsored
or funded by any State agency, unless the employment, activity, or
enterprise is required as a condition of regular State employment. No
State officer or employee shall contract on his or her own behalf as an
independent Grantee with any State agency to provide goods or services.
B. Former State Employees: For the two (2) year period from the date he or
she left State employment, no former State officer or employee may enter
into a contract in which he or she engaged in any of the negotiations,
transactions, planning, arrangements, or any part of the decision-making
process relevant to the contract while employed in any capacity by any
State agency. For the twelve (12) month period from the date, he or she
left State employment, no former State officer or employee may enter into
a contract with any State agency if he or she was employed by that State
agency in a policy-making position in the same general subject area as
the proposed contract within the twelve (12) month period prior to his or
her leaving State service.
EXHIBIT 2
City of Santa Ana
24-HHAP-10007
Page 25 of 31
EXHIBIT D
Program Name: Homeless Housing, Assistance, and Prevention Program
Round 5 “HHAP-5”
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
C. Employees of the Grantee: Employees of the Grantee shall comply with all
applicable provisions of law pertaining to conflicts of interest, including but
not limited to any applicable conflict of interest provisions of the Political
Reform Act of 1974 (Gov. Code, § 81000 et seq.).
D. Representatives of a County: A representative of a county serving on a
board, committee, or body with the primary purpose of administering funds
or making funding recommendations for applications pursuant to this
chapter shall have no financial interest in any contract, program, or project
voted on by the board, committee, or body on the basis of the receipt of
compensation for holding public office or public employment as a
representative of the county.
10. Drug-Free Workplace Certification
Certification of Compliance: By signing this Agreement, Grantee hereby certifies,
under penalty of perjury under the laws of State of California, that it and its
subrecipients will comply with the requirements of the Drug-Free Workplace Act
of 1990 (Gov. Code, section 8350 et seq.) and have or will provide a drug-free
workplace by taking the following actions:
Publish a statement notifying employees and subrecipients that unlawful
manufacture distribution, dispensation, possession, or use of a controlled
substance is prohibited and specifying actions to be taken against
employees, Grantees, or subrecipients for violations, as required by Government
Code section 8355, subdivision (a)(1).
A. Establish a Drug-Free Awareness Program, as required by Government
Code section 8355, subdivision (a)(2) to inform employees, Grantees, or
subrecipients about all of the following:
1) The dangers of drug abuse in the workplace.
2) Grantee’s policy of maintaining a drug-free workplace.
3) Any available counseling, rehabilitation, and employee
assistance program; and
4) Penalties that may be imposed upon employees, Grantees, and
subrecipients for drug abuse violations.
EXHIBIT 2
City of Santa Ana
24-HHAP-10007
Page 26 of 31
EXHIBIT D
Program Name: Homeless Housing, Assistance, and Prevention Program
Round 5 “HHAP-5”
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
B. Provide, as required by Government Code section 8355,
subdivision (a)(3), that every employee and/or subrecipient that works
under this Agreement:
1) Will receive a copy of Grantee’s drug-free policy statement, and
2) Will agree to abide by terms of Grantee’s condition of
employment or subcontract.
11. Child Support Compliance Act
For any Contract Agreement in excess of $100,000, the Grantee acknowledges
in accordance with Public Contract Code 7110, that:
A. The Grantee recognizes the importance of child and family support
obligations and shall fully comply with all applicable state and federal laws
relating to child and family support enforcement, including, but not limited
to, disclosure of information and compliance with earnings assignment
orders, as provided in Chapter 8 (commencing with section 5200) of Part 5
of Division 9 of the Family Code; and
B. The Grantee, to the best of its knowledge is fully complying with the
earnings assignment orders of all employees and is providing the names
of all new employees to the New Hire Registry maintained by the
California Employment Development Department.
12. Special Conditions – Grantees/Subgrantee
The Grantee agrees to comply with all conditions of this Agreement including
the Special Conditions set forth in Exhibits C and D. These conditions shall be
met to the satisfaction of HCD prior to disbursement of funds. The Grantee shall
ensure that all Subgrantees are made aware of and agree to comply with all the
conditions of this Agreement and the applicable State requirements governing
the use of HHAP-5 funds. Failure to comply with these conditions may result
in termination of this Agreement.
A. The Agreement between the Grantee and any Subgrantee shall require
the Grantee and its Subgrantees, if any, to:
EXHIBIT 2
City of Santa Ana
24-HHAP-10007
Page 27 of 31
EXHIBIT D
Program Name: Homeless Housing, Assistance, and Prevention Program
Round 5 “HHAP-5”
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
1) Perform the work in accordance with Federal, State and Local
housing and building codes, as applicable.
2) Maintain at least the minimum State-required worker’s
compensation for those employees who will perform the work or
any part of it.
3) Maintain, as required by law, unemployment insurance, disability
insurance, and liability insurance in an amount that is reasonable to
compensate any person, firm or corporation who may be injured or
damaged by the Grantee or any Subgrantee in performing the Work
or any part of it.
4) Agree to include all the terms of this Agreement in each
subcontract.
B. The Grantee shall monitor the activities of all subgrantees to ensure
compliance with all requirements under the HHAP program.
As requested by HCD, the Grantee shall provide to HCD all monitoring
documentation necessary to ensure that Grantee and its subgrantees are
in continued compliance with HHAP requirements. Such documentation
requirements shall be provided by HCD when the information is
requested.
13. Compliance with State and Federal Laws, Rules, Guidelines
and Regulations
The Grantee agrees to comply with all state and federal laws, rules and
regulations that pertain to construction, health and safety, labor, fair employment
practices, environmental protection, equal opportunity, land use, homelessness,
housing element, fair housing, and all other matters applicable and/or related to
the HHAP-5 program, the Grantee, its subrecipients, and all eligible activities.
The Grantee shall also be responsible for obtaining any and all permits, licenses,
and approvals required for performing any activities under this Agreement,
including those necessary to perform design, construction, or operation and
maintenance of the activities. The Grantee shall be responsible for observing and
complying with any applicable federal, state, and local laws, rules or regulations
affecting any such work, specifically those including, but not limited to,
EXHIBIT 2
City of Santa Ana
24-HHAP-10007
Page 28 of 31
EXHIBIT D
Program Name: Homeless Housing, Assistance, and Prevention Program
Round 5 “HHAP-5”
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
environmental protection, procurement, and safety laws, rules, regulations, and
ordinances. The Grantee shall provide copies of permits and approvals to HCD
upon request.
14. Inspections
A. The Grantee shall inspect any work performed hereunder to ensure that
the work is being and has been performed in accordance with the
applicable federal, state and/or local requirements, and this Agreement.
B. HCD reserves the right to inspect any work performed hereunder to
ensure that the work is being and has been performed in accordance with
the applicable federal, state and/or local requirements, and this
Agreement.
C. The Grantee agrees to require that all work that is determined based on
such inspections not to conform to the applicable requirements be
corrected and to withhold payments to the subrecipient until it is
corrected.
15. Litigation
A. If any provision of this Agreement, or an underlying obligation, is held
invalid by a court of competent jurisdiction, such invalidity, at the sole
discretion of HCD, shall not affect any other provisions of this Agreement
and the Initial terms of this Agreement shall remain in full force and effect.
Therefore, the provisions of this Agreement are and shall be deemed
severable.
B. The Grantee shall notify HCD immediately of any claim or action
undertaken by or against it, which affects or may affect this Agreement
or HCD, and shall take such action with respect to the claim or action as is
consistent with the terms of this Agreement and the interests of HCD.
EXHIBIT 2
City of Santa Ana
24-HHAP-10007
Page 29 of 31
EXHIBIT E
Program Name: Homeless Housing, Assistance, and Prevention Program
Round 5 “HHAP-5”
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
SPECIAL TERMS AND CONDITIONS
1. All proceeds from any interest-bearing account established by the Grantee for
the deposit of HHAP-5 funds, along with any interest-bearing accounts opened
by subrecipients to the Grantee for the deposit of HHAP-5 funds, must be used
for HHAP-5-eligible activities. Grantees must maintain records of all expenditures
of the proceeds from these interest-bearing accounts for five (5) years and report
on these expenditures as required by HCD. HCD reserves the right to perform or
cause to be performed a financial audit on the use of proceeds from interest-
bearing accounts.
2. Per HSC section 50234 subdivision (f), any housing-related activities funded
with HHAP-5 funds, including but not limited to emergency shelter (per HSC
section 50236 subdivision (c)(3)(E), rapid-rehousing, rental assistance,
transitional housing and permanent supportive housing, must be in compliance or
otherwise aligned with the core components of Housing First, as described in
Welfare and Institutions Code section 8255, subdivision (b). Individuals and
families assisted with these funds must not be required to receive treatment or
perform any other prerequisite activities as a condition for receiving shelter,
housing, or other services for which these funds are used. In addition, HHAP-5
funding shall be used to adopt a Housing First approach within the entire local
homelessness response system, including outreach and emergency shelter,
short-term interventions like rapid re-housing, and longer-term interventions like
supportive housing.
3. The Grantee shall utilize its local Homeless Management Information System
(HMIS) to track HHAP-5-funded projects, services, and clients served. Grantee
will ensure that HMIS data are collected in accordance with applicable laws
and in such a way as to identify individual projects, services, and clients that are
supported by HHAP-5 funding (e.g., by creating appropriate HHAP-5-specific
funding sources and project codes in HMIS).
4. The Grantee shall participate in and provide data elements, including, but not
limited to, health information, in a manner consistent with federal law, to the
HMIS in accordance with their existing Data Use Agreements, and as required by
HSC sections 50234(b) and 50220.6 and Welfare and Institutions Code section
8256. Any health information provided to, or maintained within, the Homeless
Management Information System, or the State Homeless Data Integration
System (HDIS), which compiles all HMIS data into a statewide data warehouse,
shall not be subject to public inspection or disclosure under the California Public
EXHIBIT 2
City of Santa Ana
24-HHAP-10007
Page 30 of 31
EXHIBIT E
Program Name: Homeless Housing, Assistance, and Prevention Program
Round 5 “HHAP-5”
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
Records Act. For purposes of this paragraph, “health information” means
“protected health information,” as defined in Part 160.103 of Title 45 of the Code
of Federal Regulations, and “medical information,” as defined in subdivision (j) of
Section 56.05 of the Civil Code. HCD may, as required by operational necessity,
amend or modify required data elements, disclosure formats, or disclosure
frequency. Additionally, HCD, at its discretion, may provide Grantee with
aggregate reports and analytics of the data Grantee submits to HDIS in support
of the Purpose of this Agreement and the existing Data Use Agreement.
5. The Grantee agrees to accept technical assistance as directed by HCD or by a
contracted technical assistance provider acting on behalf of HCD and report to
HCD on programmatic changes the grantee will make as a result of the technical
assistance and in support of their grant goals.
6. The Grantee agrees to demonstrate a commitment to racial equity and, per HSC
section 50222 subdivision (a)(2)(B), the grantee shall use data provided through
HDIS to analyze racial disproportionality in homeless populations and, in
partnership with HCD, establish clear metrics and performance monitoring for
achieving equity in provision of services and outcomes for Black, Native, and
Indigenous, Latinx, Asian, Pacific Islanders and other People of Color who are
disproportionately impacted by homelessness and COVID-19.
7. The Grantee should establish a mechanism for people with lived experience of
homelessness to have meaningful and purposeful opportunities to inform and
shape all levels of planning and implementation, including through opportunities
to hire people with lived experience.
8. HCD reserves the right to add any special conditions to this Agreement it deems
necessary to ensure that the goals of the Program are achieved.
9. The Department represents that the intent of Exhibit D Section 1(B) is only to
preserve the legislature’s ability to make changes to appropriations and matters
that are lawfully subject to change through the Budget Act. The Department
represents and warrants that as of the date of this Agreement the non-bond
funds referenced in Homeless Housing, Assistance and Prevention Program,
Round 5 Notice of Funding Availability dated September 29, 2023 for this
Agreement are appropriated to and available for the purposes of this Agreement,
and further, that upon execution of this Agreement said funds are deemed
allocated to and encumbered for the purposes described in this Agreement and
shall not be terminated or reduced as a result of Exhibit D Section 1(B) once
construction has commenced in compliance with Program requirements and in
EXHIBIT 2
City of Santa Ana
24-HHAP-10007
Page 31 of 31
EXHIBIT E
Program Name: Homeless Housing, Assistance, and Prevention Program
Round 5 “HHAP-5”
NOFA Date: September 29, 2023
Approved Date: August 8, 2024
Prep Date: November 1, 2024
accordance with the construction commencement requirements within this
Agreement. If not continuously appropriated, said funds must still be disbursed
prior to any applicable disbursement or expenditure deadline set forth in this
Agreement.
EXHIBIT 2
EXHIBIT B
HUD OBLIGATION LETTER
EXHIBIT 2
U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
Financial Management Center
2380 McGee Street, Suite 400
Kansas City, MO 64108-2605
OFFICE OF PUBLIC AND INDIAN HOUSING
This letter is to notify you that funds have been obligated for CY 2022 HCV Program
administrative fee set-aside Special Fees per the award letter dated February 21, 2023. This
is a one-time award and has been automatically disbursed in a lump sum. No action is
required by your PHA to receive the disbursement.
Dear Executive Director:
SUBJECT: Calendar Year (CY) 2022 Housing Choice Voucher (HCV) Program
Public housing agencies receiving an increment in excess of $100,000 in Budget
Authority (BA) are required to submit Form HUD-50071, Certification of Payments to Influence
Federal Transactions, and if applicable, Form SF-LLL, Disclosure of Lobbying Activities. If this
letter notifies you of a renewal in excess of $100,000, and your PHA has not submitted the
Form(s) HUD-50071 (and SF-LLL where applicable) for your current fiscal year; the documents
must be submitted to your Financial Analyst at the Financial Management Center (FMC) within
30 days of the date of this letter. These forms are located on the Internet at the following
addresses:
CITY OF SANTA ANA HSG AUTH
20 CIVIC CENTER PLAZA
P.O. BOX 22030
SANTA ANA, CA 92701-2701
CA093
March 3, 2023
The specific information concerning the obligation(s) for your public housing agency
(PHA) is identified below.
Form HUD-50071
https://www.hud.gov/sites/documents/50071.PDF
Form SF-LLL
https://www.hud.gov/sites/documents/19161_SF-LLL.PDF
Attached is your Notice to Amend the Consolidated Annual Contributions Contract
(CACC) with revised funding exhibits reflecting the change(s) described above. The
amendment notice and revised funding exhibits should be filed with your most recent CACC.
No execution by HUD or your PHA is required.
Administrative Fee Set-Aside Special Fees
www.hud.gov espanol.hud.gov
EXHIBIT 2
2
Sincerely
If you have any questions about the matters discussed in this letter, please contact
your Financial Analyst (FA) at the Financial Management Center (FMC).
23-079
Enclosure(s)
Memo Reference:
Director, Financial Management Center
EXHIBIT 2
3
U. S. Department of Housing and Urban Development
Office of Public and Indian Housing
Section 8
Increment Number Table
Housing Choice Voucher Program
Effective
Date
Term
(Months)
Funding Increment
Number
Budget Authority
March 3, 2023
Category
3/1/2023 1CA093AF0161$45,000 CY22 Special Fee Set-Aside: FUP
3/1/2023 1CA093AF0160$45,000 CY22 Spec Fee Set-Aside HUD VASH
EXHIBIT 2
Consolidated
Annual Contributions Contract
U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
Housing Choice Voucher Program Section 8
HUD NOTICE TO HOUSING AGENCY AMENDING
CONSOLIDATED ANNUAL CONTRIBUTIONS CONTRACT
Housing Agency:
In accordance with Paragraph 2.c. of the Consolidated Annual Contributions Contract between
HUD and the HA, you are notified that the funding exhibits of the Consolidated Annual
Contributions Contract is hereby revised to add a new funding increment as provided in the
attached revised funding exhibit. (This notice adds one or more funding increments listed on the
attached funding exhibit.)
The revised funding exhibit is attached to this HUD notice. This revised funding exhibit replaces
and revises the prior funding exhibit.
In accordance with Paragraph 2.d. of the Consolidated Annual Contributions Contract, this HUD
notice and the attached funding exhibit constitutes an amendment to the Consolidated Annual
Contributions Contract.
United States of America Secretary of Housing and Urban Development Date of Document:
Authorized Representative
Robert H. Boepple, Director
Financial Management Center
Form HUD-52520A (12/97)
CA093
CITY OF SANTA ANA HSG AUTH
3/3/2023
EXHIBIT 2
ACC NUMBER:CA093
FIELD OFFICE:9DPH
CITY OF SANTA ANA HSG AUTH
20 CIVIC CENTER PLAZA
06/30HA FISCAL YEAR-END:PROGRAM TYPE:
CA093
U. S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
PIH SECTION 8 - FUNDING EXHIBIT
PROGRAM-BASED
P.O. BOX 22030
SANTA ANA, CA 92701
HAP-Voucher Program
UNITS
BUDGET
AUTHORITY
CONTRACT
TERM
FIRST DAY OF
TERM
LAST DAY OF
TERM
FUNDING
INCREMENT NUMBER
CA093AF0140 3/1/2021 3/31/2021 1 376,879 N/A
CA093VO0231 3/1/2021 3/31/2021 1 3,196,190 2699
CA093AFR420 4/1/2021 4/30/2021 1 64,570 N/A
CA093AF0141 4/1/2021 5/31/2021 2 515,068 N/A
CA093VO0232 4/1/2021 5/31/2021 2 6,416,114 2699
CA093AF0142 6/1/2021 9/30/2021 4 1,036,092 N/A
CA093AF0144 9/1/2021 9/30/2021 1 84,017 N/A
CA093AF0145 9/1/2021 9/30/2021 1 84,017 N/A
CA093AFR221 9/1/2021 9/30/2021 1 47,351 N/A
CA093VO0234 6/1/2021 9/30/2021 4 13,066,437 2699
CA093VOPR20 9/1/2021 9/30/2021 1 80,388 N/A
CA093AF0143 10/1/2021 10/31/2021 1 259,023 N/A
CA093VO0235 10/1/2021 10/31/2021 1 3,228,320 2699
CA093AF0147 11/1/2021 11/30/2021 1 217,884 N/A
CA093VO0236 11/1/2021 11/30/2021 1 3,228,323 2699
CA093AF0148 12/1/2021 12/31/2021 1 217,884 N/A
CA093VO0227 1/1/2021 12/31/2021 12 1 100
CA093VO0228 1/1/2021 12/31/2021 12 1 100
CA093VO0229 1/1/2021 12/31/2021 12 1 5
CA093VO0230 1/1/2021 12/31/2021 12 1 75
CA093VO0233 1/1/2021 12/31/2021 12 1 22
CA093VO0237 12/1/2021 12/31/2021 1 3,228,323 2699
CA093VO0247 12/1/2021 12/31/2021 1 47,248 N/A
CA093VO0238 1/1/2022 1/31/2022 1 3,349,016 2699
CA093AF0149 1/1/2022 2/28/2022 2 601,494 N/A
CA093VO0239 2/1/2022 2/28/2022 1 2,561,064 2699
CA093VO0240 2/1/2022 2/28/2022 1 787,952 N/A
CA093AF0150 3/1/2022 3/31/2022 1 300,747 N/A
CA093AFR321 3/1/2022 3/31/2022 1 69,531 N/A
EXHIBIT 2
Page 2
UNITS
BUDGET
AUTHORITY
CONTRACT
TERM
FIRST DAY OF
TERM
LAST DAY OF
TERM
FUNDING
INCREMENT NUMBER
CA093VO0222 4/1/2021 3/31/2022 12 344,259 25
CA093VO0245 3/1/2022 3/31/2022 1 3,349,016 2699
CA093AF0151 4/1/2022 4/30/2022 1 293,659 N/A
CA093VO0246 4/1/2022 4/30/2022 1 2,981,408 2699
CA093VO0248 4/1/2022 4/30/2022 1 435,684 N/A
CA093VOPR21 4/1/2022 4/30/2022 1 110,162 N/A
CA093AF0152 5/1/2022 5/31/2022 1 293,659 N/A
CA093AFR421 5/1/2022 5/31/2022 1 213,399 N/A
CA093VO0251 5/1/2022 5/31/2022 1 3,451,783 2699
CA093AF0153 6/1/2022 9/30/2022 4 1,220,404 N/A
CA093AFR122 9/1/2022 9/30/2022 1 78,583 N/A
CA093VO0252 6/1/2022 9/30/2022 4 13,347,397 2699
CA093AF0154 10/1/2022 10/31/2022 1 305,101 N/A
CA093AF0155 10/1/2022 10/31/2022 1 28,500 N/A
CA093VO0253 10/1/2022 10/31/2022 1 3,374,832 2699
CA093AFR222 11/1/2022 11/30/2022 1 90,438 N/A
CA093AF0156 11/1/2022 12/31/2022 2 653,092 N/A
CA093VO0241 1/1/2022 12/31/2022 12 1 100
CA093VO0242 1/1/2022 12/31/2022 12 1 100
CA093VO0243 1/1/2022 12/31/2022 12 1 5
CA093VO0244 1/1/2022 12/31/2022 12 1 75
CA093VO0249 4/1/2022 12/31/2022 9 1 25
CA093VO0250 1/1/2022 12/31/2022 12 1 21
CA093VO0256 11/1/2022 12/31/2022 2 6,859,827 2699
CA093AF0158 1/1/2023 1/31/2023 1 750 N/A
CA093AF0157 1/1/2023 2/28/2023 2 653,092 N/A
CA093AFR322 2/1/2023 2/28/2023 1 112,952 N/A
CA093VO0257 1/1/2023 2/28/2023 2 7,603,420 2699
CA093AF0159 3/1/2023 3/31/2023 1 330,396 N/A
CA093AF0160 3/1/2023 3/31/2023 1 45,000 N/A
CA093AF0161 3/1/2023 3/31/2023 1 45,000 N/A
CA093VO0266 3/1/2023 3/31/2023 1 3,868,744 2699
CA093VO0267 3/1/2023 3/31/2023 1 948,449 N/A
CA093VO0254 10/1/2022 9/30/2023 12 623,708 38
CA093VO0255 10/1/2022 9/30/2023 12 376,512 25
CA093VO0258 1/1/2023 12/31/2023 12 1 100
CA093VO0259 1/1/2023 12/31/2023 12 1 100
CA093VO0260 1/1/2023 12/31/2023 12 1 5
CA093VO0261 1/1/2023 12/31/2023 12 1 75
CA093VO0262 1/1/2023 12/31/2023 12 1 25
EXHIBIT 2
Page 3
UNITS
BUDGET
AUTHORITY
CONTRACT
TERM
FIRST DAY OF
TERM
LAST DAY OF
TERM
FUNDING
INCREMENT NUMBER
CA093VO0263 1/1/2023 12/31/2023 12 1 17
CA093VO0264 10/1/2023 12/31/2023 3 1 25
CA093VO0265 1/1/2023 12/31/2023 12 17,610 1
EXHIBIT 2
EXHIBIT C
SCOPE OF WORK
EXHIBIT 2
CITY OF SANT A ANA
Services Coordination for Transitional Age Youth and Former Foster Youth
An organization who is awarded a contract from responding to this RFP will have a scope of work that
is reflective of what is described here and in their RFP proposal, agreed upon and finalized with the
Housing Authority of the City of Santa Ana.
A. Key Objectives
1. Provide housing navigation and landlord incentive services to assist the Foster Youth to
Independence (FYI) voucher holder to lease a rental unit in the private market.
2. After the FYI voucher holder leases a rental unit, provide independent living skills training and
life skills supportive services to maintain stable housing and not return to homelessness
including:
a. Empower youth with practical skills for independent living in their rental unit.
b. Foster personal growth, self-advocacy, and community engagement.
c. Support participants in achieving educational and employment goals.
B. Housing Navigation and Landlord Incentive Services Required
The selected provider will be responsible for delivering the following services, including but not
limited to:
1. Housing Search Assistance:
a. Housing search assistance is a broad term which may include many activities such as
but not limited to:
i. Helping a family identify and visit potentially available units during their housing
search,
ii. Helping to find a unit that meets the household’s disability-related needs, P
iii. Providing transportation and directions,
iv. Assisting with the completion of rental applications and PHA forms, and
v. Helping to expedite the FYI leasing process for the family.
2. Security Deposit/Utility Deposit/Rental Application/Holding Fees:
a. Application fees/non-refundable administrative or processing fees/refundable
application deposit assistance: The selected provider may choose to assist the family
with some or all these expenses.
b. Holding fees: It is not uncommon for an owner to request a holding fee that is rolled into
the security deposit after an application is accepted but before a lease is signed.
i. The selected provider may cover part or all of the holding fee for units where
the fee is required by the owner after a tenant’s application has been accepted
but before the lease signing.
ii. The provider and owner must agree how the holding fee gets rolled into the
deposit, and under what conditions the fee will be returned.
iii. In general, owners need to accept responsibility for making needed repairs to a
unit required by the initial housing quality standards (HQS) inspections and can
only keep the holding fee if the client is at fault for not entering into a lease.
c. Security deposit assistance: The selected provider may provide security deposit
assistance for the family.
i. The amount of the security deposit assistance may not exceed the lesser of
two months’ rent to owner, the maximum security deposit allowed under
EXHIBIT I
SCOPE OF SERVICES
City of Santa Ana RFP No. 25-057A Page 16 of 41
EXHIBIT 2
CITY OF SANTA ANA
applicable state and/or local law, or the actual security deposit required by the
owner.
ii. The provider may place conditions on the security deposit assistance, such as
requiring the owner or family to return the security deposit assistance to the
provider at the end of the family’s tenancy (less any amounts retained by the
owner in accordance with the lease).
iii. Security deposit assistance returned to provider must be used for the same or
other eligible uses.
d. Utility deposit assistance/utility arrears: The selected provider may provide utility
deposit assistance for some or all of the family’s utility deposit expenses.
i. Assistance can be provided for deposits (including connection fees) required
for the utilities to be supplied by the tenant under the lease. In addition, some
families may have large balances with gas, electric, water, sewer, or trash
companies that will make it difficult if not impossible to establish services for
tenant-supplied utilities.
ii. The selected provider may also provide the family with assistance to help
address these utility arrears to facilitate leasing.
iii. Utility deposit assistance that is returned to the provider must be used for the
same or other eligible uses.
3. Landlord Incentive Services:
a. Owner recruitment and outreach: The selected provider may conduct owner
recruitment and outreach.
i. In addition to traditional owner recruitment and outreach, activities may include
providing enhanced customer service, and offering owner incentive and/or
retention payments
b. Owner incentive and/or retention payments: The selected provider may make
incentive or retention payments to owners that agree to initially lease their unit to an FYI
voucher holder.
i. The selected provider may design the owner incentive payment to meet its
specific needs (such as, for example, limiting the incentive payments to new
owners or owners in high opportunity neighborhoods, or structuring all or part
of the payment as a damages or unpaid rent mitigation fund, where the owner
receives the mitigation payment only if the security deposit is insufficient to
cover damages and other amounts owed under the lease).
ii. The selected provider may condition the offer of the owner incentive payment
on the owner’s agreement to abide by certain terms and conditions. For
example, the selected provider could require the owner to agree to contact and
work with the family’s case manager or other intervention services should lease
violations or other tenant-related issues arise during the assisted tenancy
before taking action to evict the tenant.
4. Other Activities:
a. Moving expenses (including move-in fees and deposits): The selected provider may
provide assistance for some or all of the family’s reasonable moving expenses when
they initially lease a unit with their FYI voucher.
b. Tenant-readiness services: The selected provider may help create customized plans
to address or mitigate barriers that individual families may face in renting a unit with an
FYI voucher, such as negative credit, lack of credit, negative rental or utility history, or to
connect the family to other community resources that can assist with rental arrears.
City of Santa Ana RFP No. 25-057A Page 17 of 41
EXHIBIT 2
CITY OF SANTA ANA
c. Essential household items: The selected provider may assist the family with some or
all of the costs of acquiring essential household items (e.g., tableware, bedding, etc.).
d. Renter’s insurance if required by the lease: The selected provider may assist the
family with some or all of the cost of renter’s insurance, but only in cases where the
purchase of renter’s insurance is a condition of the lease.
C. Independent Living Skills Training and Life Skills Supportive Services Required
The selected provider will be responsible for delivering the following services, including but not
limited to:
1. Independent Living Skills Training:
a. Household Management: Training on meal planning, cooking, cleaning, laundry, and
home safety.
b. Financial Literacy: Budgeting, banking, bill payment, credit management, and savings
strategies.
c. Personal Care and Health Management: Hygiene, grooming, dressing skills, and
health maintenance.
d. Time Management and Organization
e. Transportation Skills: Guidance on using public transportation, route planning, and
obtaining driver’s licenses when applicable.
2. Life Skills Development:
a. Employment Preparation: Career exploration, resume writing, job search strategies,
interview preparation, and workplace etiquette.
b. Educational Support: Assistance with GED preparation, college applications, financial
aid navigation, and vocational training opportunities.
c. Self-Advocacy: Decision-making skills, problem solving techniques, and accessing
community resources.
d. Social Skills: Training to build healthy relationships and community connections.
e. Workshops: Organize and conduct regular workshops on various life skills topics such
as communication skills, conflict resolution, stress management, and healthy
relationships.
3. Comprehensive Case Management Services:
a. Conduct initial assessments to identify individual needs and goals.
b. Develop personalized service plans.
c. Provide ongoing support and regular check-ins to ensure goal achievement.
d. Coordination with local agencies for additional support services as needed.
e. Work with participants to create comprehensive self-sufficiency plans.
f. Assist in setting and achieving goals related to housing, education, and career.
D. Reports
1. Contractor shall submit a Quarterly Homeless Housing, Assistance, and Prevention Program
(HHAP) Funds Report to the Housing Authority Coordinator thirty (30) days following the end of
each quarter as listed below:
Quarter Due Dates
Quarter 1: July 1, 2025 – September 30, 2025 October 31, 2025
Quarter 2: October 1, 2025 – December 31, 2025 January 31, 2026
Quarter 3: January 1, 2026 – March 30, 2026 April 30, 2026
Quarter 4: April 1, 2026 – June 30, 2026 July 31, 2026
Quarter 1: July 1, 2026 – September 30, 2026 October 31, 2026
City of Santa Ana RFP No. 25-057A Page 18 of 41
EXHIBIT 2
CITY OF SANTA ANA
Quarter 2: October 1, 2026 – December 31, 2026 January 31, 2027
Quarter 3: January 1, 2027 – March 30, 2027 April 30, 2027
Quarter 4: April 1, 2027 – June 30, 2027 July 31, 2027
Quarter 1: July 1, 2027 – September 30, 2027 October 31, 2027
Quarter 2: October 1, 2027 – December 31, 2027 January 31, 2028
Quarter 3: January 1, 2028 – March 30, 2028 April 30, 20278
Quarter 4: April 1, 2028 – June 30, 2028 July 31, 2028
2.Contractor shall provide a Quarterly HHAP Funds Report to mhodson@santa-ana.org that
includes the following information:
a.Specific uses and expenditures of any HHAP funds broken out by eligible uses listed;
b.The number of homeless individuals served;
c.The type of housing assistance provided, broken out by the number of individuals; and
d.Outcome data for individual served including the type of housing that an individual exited
to, the percent of successful housing exits, and exit types for unsuccessful housing exits.
E.Additional Reporting Requirements
1.All service outcome data shall be entered and tracked in the Homeless Management
Information System (HMIS)
2.Monthly financial reports detailing funds obligated and expended
3.Annual comprehensive report on program achievements, challenges, and financial summary
F.Timeline
The program is expected to run for 3 years, from July 1, 2025 to June 30, 2028 or until funds are
depleted, with the option for a one-year extension. The selected provider will be expected to start
services within 6 weeks of contract award and approval by City Council, whichever comes later.
Regular updates will be required as per the reporting schedule outlined in the contract.
G.Compensation
Contractor shall be compensated for the services provided under this Agreement on a cost
reimbursement basis as follows:
•The maximum amount for this Agreement for the period of July 1, 2025, through June 30, 2028
shall not exceed $632,839.
City of Santa Ana RFP No. 25-057A Page 19 of 41
EXHIBIT 2
EXHIBIT D
FEDERAL REGULATIONS
a. Federal Regulations – Recipient must comply with the government cost principles, uniform
administrative requirements and audit requirements for federal grant program housed within Title 2, Part
200 of the Code of Federal Regulations.
b. Debarment and Suspension – As required by Executive Orders 12549 and 12689, and 2
CFR §200.212 and codified in 2 CFR Part 200, Recipient must provide protection against waste, fraud,
and abuse by debarring or suspending those persons deemed irresponsible in their dealings with the
Federal government.
c. Audit Records - With respect to all matters covered by this agreement all records shall be
made available for audit and inspection by CONTRACTOR, the grant agency and/or their duly
authorized representatives for a period of three (3) years from the date of submission of the final
expenditure report by the City of Santa Ana. For a period of three years after final delivery hereunder or
until all claims related to this Agreement are finally settled, whichever is later, Recipient shall preserve
and maintain all documents, papers and records relevant to the services provided in accordance with this
Agreement, including the Attachments hereto. For the same time period, Recipient shall make said
documents, papers and records available to Contractor and the agency from which Contractor received
grant funds or their duly authorized representative(s), for examination, copying, or mechanical
reproduction on or off the premises of Recipient, upon request during usual working hours.
d. Reports - Recipient shall provide to Contractor all records and information requested by
Contractor for inclusion in quarterly reports and such other reports or records as Contractor may be
required to provide to the agency from which Contractor received grant funds or other persons or
agencies.
e. Section 504 of the Rehabilitation Act of 1973 (Handicapped) - All recipients of federal
funds must comply with Section 504 of the Rehabilitation Act of 1973 (The Act). Therefore, the federal
funds recipient pursuant to the requirements of The Act hereby gives assurance that no otherwise
qualified handicapped person shall, solely by reason of handicap be excluded from the participation in,
be denied the benefits of or be subject to discrimination, including discrimination in employment, in any
program or activity that receives or benefits from federal financial assistance. The Recipient agrees it
will ensure that requirements of The Act shall be included in the agreements with and be binding on all
of its contractors, subcontractors, assignees or successors.
f. Americans with Disabilities Act of 1990 - (ADA) Recipient must comply with all
requirements of the Americans with Disabilities Act of 1990 (ADA), as applicable.
g. Political Activity - None of the funds, materials, property, or services provided directly or
indirectly under this agreement shall be used for any partisan political activity, or to further the election
or defeat of any candidate for public office, or otherwise in violation of the provisions of the "Hatch
Act".
EXHIBIT 2
h. No Lobbying - Recipient will comply with all applicable lobbying prohibitions and laws,
including those found in the Byrd Anti-Lobbying Amendment (31 U.S.C. 1352, et seq.), and agrees that
none of the funds provided under this award may be expended by the Recipient to pay any person to
influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with any
federal action concerning the award or renewal of any federal contract, grant, loan, or cooperative
agreement.
i. Non-Discrimination and Equal Opportunity - Recipient will comply, and all its contractors
(or subrecipients) will comply, with Title VI of the Civil Rights Act of 1964, as amended; Section 504
of the Rehabilitation Act of 1964, as amended; Subtitle A, Title II of the Americans with Disabilities
Act (ADA) (1990); Title IX of the Education Amendments of 1972; the Age Discrimination Act of
1975, as amended; Drug Abuse Office and Treatment Act of 1972, as amended; Comprehensive Alcohol
Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970, as amended; Section 523
and 527 of the Public Health Service Act of 1912, as amended; Title VIII of the Civil Rights Act of
1968, as amended; Department of Justice Non-Discrimination Regulations, 28 CFR Part 42, Subparts C,
D, E, and G; and Department of Justice regulations on disability discrimination, 28 CFR Part 35 and 39.
In the event a Federal or State court, Federal or State administrative agency, or the Recipient makes a
finding of discrimination after a due process hearing on the grounds of race, color, religion, national
origin, sex, or disability against a recipient of funds, the Recipient will forward a copy of the findings to
CONTRACTOR which will, in turn, submit the findings to the Office of Civil Rights, Office of Justice
Programs, U.S. Department of Justice. If applicable, recipient will comply with the equal opportunity
clause in 41 C.F.R. 60-1.4(b) in accordance with Executive Order 11246 as amended by Executive
Order No. 11375.
j. Equal Employment Opportunity - Recipient will comply, and all its contractors (or
subrecipients) will comply, with all requirements of the Executive Order 11246 of September 24, 1965,
entitled “Equal Employment Opportunity,” as amended by Executive Order 11375 of October 13, 1967,
and as supplemented in Department of Labor regulations (41 CFR, Subtitle B, Chapter 60), as
applicable.
k. Public Contracts Code - Recipient will comply, and all its contractors (or subrecipients) will
comply, with all requirements of the California Public Contract Code Section 10295.3, as applicable.
l. Copeland Anti-Kickback Act - Recipient will comply, and all its contractors and
subcontractors (or subrecipients) shall comply, with all requirements of the Copeland “Anti-Kickback”
Act (40 U.S.C. 3145) as supplemented in Department of Labor regulations (29 CFR Part 3), as
applicable.
(1) Outside Contractor – Contractors shall comply with 18 U.S.C. § 874, 40 U.S.C. §
3145, and the requirements of 29 C.F.R. Part. 3 as may be applicable, which are incorporated by
reference into this contract.
(2) Subcontracts – Outside contractor or subcontractor shall insert in any subcontracts the
clause above and such other clauses as FEMA may by appropriate instructions require, and also a
EXHIBIT 2
clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The
prime contractor shall be responsible for the compliance by any subcontractor or lower tier
subcontractor with all of these contract clauses.
(3) Breach – A breach of the contract clauses above may be grounds for termination of
the contract, and for debarment as a contractor and subcontractor as provided in 29 C.F.R. §
5.12.
m. Davis-Bacon Act - Recipient will comply, and all its contractors (or subrecipients) will
comply, with all requirements of the Davis-Bacon Act (40 U.S.C. 3141-3144 and 3146-3148) as
supplemented by Department of Labor regulations (29 CFR Part 5), as applicable.
Contractors are required to pay wages to laborers and mechanics at a rate no less than the
prevailing wages specified in a wage determination made by the Secretary of Labor.
Additionally, contractors are required to pay wages not less than once a week.
n. Work Hours and Safety - Recipient will comply, and all its contractors (or
subrecipients) will comply, with all requirements of Sections 103 and 107 of the Contract Work Hours
and Safety Standards Act (40 U.S.C. 3702 and 3704) as supplemented by Department of Labor
regulations (29 CFR Part 5), as applicable.
o. Clean Air Act - Recipient will comply, and all its contractors (or subrecipients) will
comply, with all applicable standards, orders or requirements issued under the Clean Air Act (42 U.S.C.
7401-7671q), and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as applicable.
p. Energy and Conservation - Recipient will comply, and all its contractors (or subrecipients)
will comply, with all requirements of the Energy Policy and Conservation Act (42 U.S.C. 6201), as
applicable.
q. Waste Disposal - Recipient will comply, and all its contractors (or subrecipients) will
comply, with all requirements of Section 6002 of the Solid Waste Disposal Act, as amended by the
Resource Conservation and Recovery Act, as applicable.
r. Patent Rights - Recipient agrees that the Department of Homeland Security shall have
the authority to seek patent rights for any process, product, invention or discovery developed and paid
for with funding through this Agreement based on the requirements of 37 CFR Part 401 and any other
implementing regulations, as applicable.
s. Copyright - Recipient may copyright any books, publications or other copyrightable
materials developed in the course of or under this Agreement. However, the federal awarding agency,
State Administrative Agency (SAA) and Contractor reserve a royalty-free, non-exclusive, and
irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for federal
government, SAA and/or Contractor purpose:
(1) the copyright in any work developed through this Agreement; and
EXHIBIT 2
(2) any rights of copyright to which the subcontractor purchases ownership with support through
this grant. The Federal government’s, SAA’s and Contractor’s rights identified above must be
conveyed to the publisher and the language of the publisher’s release form must ensure the
preservation of these rights.
t. Telecommunications (2 CFR 200.216) - Recipient will comply with FEMA Policy 405-143-
1, Prohibitions on Expending FEMA Award Funds on Covered Telecommunication Equipment or
Services (Interim), which prohibits grant recipients and subrecipients from obligating or expending loan
or grant funds to procure or obtain, extend or renew a contract to procure or obtain, or to enter into a
contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that uses
covered telecommunications equipment or services as a substantial or essential component of any
system, or as critical technology as part of any system.
As described in Public Law 115-232, section 889, covered telecommunications equipment is:
(1) Telecommunications equipment produced by Huawei Technologies Company or ZTE
Corporation (or any subsidiary or affiliate of such entities).
(2) For the purpose of public safety, security of government facilities, physical security
surveillance of critical infrastructure, and other national security purposes, video surveillance
and telecommunications equipment produced by Hytera Communications Corporation,
Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any
subsidiary or affiliate of such entities).
(3) Telecommunications or video surveillance services provided by such entities or using such
equipment.
(4) Telecommunications or video surveillance equipment or services produced or provided by an
entity that the Secretary of Defense, in consultation with the Director of the National
Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be
an entity owned or controlled by, or otherwise connected to, the government of a covered
foreign country.
u. Domestic preferences for procurements (2 CFR 200.322) - Recipient agrees that as
appropriate and to the extent consistent with law, it will, to the greatest extent practicable under a
Federal award, provide a preference for the purchase, acquisition, or use of goods, products, or materials
produced in the United States (including but not limited to iron, aluminum, steel, cement, and other
manufactured products). This requirement must be included in all subawards including all contracts and
purchase orders for work or products under this award. For purposes of this provision: “produced in the
United States” means, for iron and steel products, that all manufacturing processes, from the initial
melting stage through the application of coatings, occurred in the United States; and “manufactured
products” means items and construction materials composed in whole or in part of non-ferrous metals
such as aluminum; plastics and polymer-based products such as polyvinyl chloride pipe; aggregates such
as concrete; glass, including optical fiber; and lumber.
v. Equal Employment in Construction Contracts - Pursuant to Equal Employment Opportunity
EXHIBIT 2
requirements of 41 C.F.R. 60-1.4(b) in accordance with Executive Order 11246 as amended by
Executive Order No. 11375, as to any construction contract thereunder, if applicable, during the
performance of this contract, the contractor agrees as follows:
(1) The contractor will not discriminate against any employee or applicant for employment
because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The
contractor will take affirmative action to ensure that applicants are employed, and that
employees are treated during emplo yment without regard to their race, color, religion, sex,
sexual orientation, gender identity, or national origin. Such action shall include, but not be
limited to the following:
Employment, upgrading, demotion, or transfer; recruitment or recruitment
advertising; layoff or termination; rates of pay or other forms of compensation;
and selection for training, including apprenticeship. The contractor agrees to
post in conspicuous places, available to employees and applicants for
employment, notices to be provided setting forth the provisions of this
nondiscrimination clause.
(2) The contractor will, in all solicitations or advertisements for employees placed by or on
behalf of the contractor, state that all qualified applicants will receive consideration for
employment without regard to race, color, religion, sex, sexual orientation, gender identity, or
national origin.
(3) The contractor will not discharge or in any other manner discriminate against any employee
or applicant for employment because such employee or applicant has inquired about,
discussed, or disclosed the compensation of the employee or applicant or another employee
or applicant. This provision shall not apply to instances in which an employee who has access
to the compensation information of other employees or applicants as a part of such
employee's essential job functions discloses the compensation of such other employees or
applicants to individuals who do not otherwise have access to such information, unless such
disclosure is in response to a formal complaint or charge, in furtherance of an investigation,
proceeding, hearing, or action, including an investigation conducted by the employer, or is
consistent with the contractor's legal duty to furnish information.
(4) The contractor will send to each labor union or representative of workers with which he has a
collective bargaining agreement or other contract or understanding, a notice to be provided
advising the said labor union or workers' representatives of the contractor's commitments
under this section, and shall post copies of the notice in conspicuous places available to
employees and applicants for employment.
(5) The contractor will comply with all provisions of Executive Order 11246 of September 24,
1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.
(6) The contractor will furnish all information and reports required by Executive Order 11246 of
September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or
pursuant thereto, and will permit access to his books, records, and accounts by the
EXHIBIT 2
administering agency and the Secretary of Labor for purposes of investigation to ascertain
compliance with such rules, regulations, and orders.
(7) In the event of the contractor's noncompliance with the nondiscrimination clauses of this
contract or with any of the said rules, regulations, or orders, this contract may be canceled,
terminated, or suspended in whole or in part and the contractor may be declared ineligible for
further Government contracts or federally assisted construction contracts in accordance with
procedures authorized in Executive Order 11246 of September 24, 1965, and such other
sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of
September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise
provided by law.
(8) The contractor will include the portion of the sentence immediately preceding paragraph (1)
and the provisions of paragraphs (1) through (8) in every subcontract or purchase order unless
exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section
204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding
upon each subcontractor or vendor. The contractor will take such action with respect to any
subcontract or purchase order as the administering agency may direct as a means of
enforcing such provisions, including sanctions for noncompliance.
EXHIBIT 2
EXHIBIT E
COMPENSATION
EXHIBIT 2
Cost Proposal & Budget
EXHIBIT 2
Orangewood Foundation
Services Coordination for TAY and Former Foster Youth, RFP #25-057A
2. COST PROPOSAL
For the fixed rate of $632,839 over a three-year period, Orangewood Foundation proposes to
provide support to TAY who have been awarded FYI housing vouchers from SAHA.
Leveraging existing contract funding from SSA for our Independent Living Program,
Orangewood will offer individualized case management, independent living skills training and
workshops, engaging events, housing planning and navigation support, resource referrals and
linkages, and peer mentorship to all TAY who have been issued a FYI voucher by SAHA over
the three-year contract period. $632,839 in contract funding from the City of Santa Ana will be
utilized as follows:
•Orangewood will designate $54,000/year in funding over three years to provide short-
term housing placement in a hotel, motel, or other temporary accommodations to TAY
until they can secure and move into homes with their newly issued FYI vouchers. We
anticipate that six TAY households per year will benefit from the short-term housing
placement funds.
•Orangewood will also designate $42,000/year in funding over three years to provide
housing stabilization support to TAY with FYI vouchers who are experiencing financial
challenges. This housing stabilization support can take many forms, including moving
assistance, purchase of furniture and other household items, car repairs, and emergency
rental assistance. Orangewood anticipates that 28 TAY households per year will benefit
from this housing stabilization support.
•For the first two years of the contract period, Orangewood will devote $150,000/year to
subcontracting with Orange County United Way for their WelcomeHome OC landlord
incentive program to support 25 TAY households with SAHA-issued FYI vouchers each
year in securing rental housing from property owners and operators that will accept their
vouchers. The $150,000/year subcontract with United Way will be spent as follows over
the first two years:
o $24,600/year for 0.25 FTE Senior Navigation Specialist to assist 25 TAY per year
in finding housing with their FYI vouchers;
o $24,600/year for 0.25 FTE Housing Stabilization Specialist to collaborate with
Orangewood in supporting TAY in maintaining stability once they are housed;
o $24,600/year for 0.25 FTE Senior Property Engagement Specialist to outreach to,
engage with, and steward relationships with property owners and operators to
convince them to rent with TAY with FYI vouchers;
o $11,070/year for 0.10 FTE Program Manager to lead the WelcomeHome OC’s
program team in this collaborative project with Orangewood benefiting TAY with
SAHA-issued FYI vouchers;
Page 19
EXHIBIT 2
Orangewood Foundation
Services Coordination for TAY and Former Foster Youth, RFP #25-057A
o $34,875/year for security deposits ($14,375), application fees ($281), unit holding
fees ($8,438), property owner bonuses ($1,500), moving costs and other flexible
assistance ($9,375), and renter’s insurance ($906) for approximately six TAY per
year who are not MediCal eligible and therefore do not have access to the CalAIM
move-in and housing deposit funds;
o $3,750/year for mitigation funds to cover property damages and other tenancy-
related losses incurred by landlords as a result of their rental to TAY with FYI
vouchers, which historically is only incurred for only 5% of participants;
o $12,869 for program implementation expenses, including outreach to property
owners and operators, marketing, and IT support; and
o $13,636 for 10% indirect costs incurred by United Way in operating this program.
•Orangewood has budgeted for a 7.6257% indirect cost rate, amounting to $44,839 over
three years.
Orangewood requests that $264,759 be disbursed in Year One, $264,759 in Year Two, and
$103,321 in Year Three.
Page 20
EXHIBIT 2
Organization Name:
Project Title:
Project Start Date:
Project End Date:
Year 1 Year 2 Year 3 TOTAL
264,759$ 264,759$ 103,321$ 632,839$
54,000$ 54,000$ 54,000$ 162,000$
42,000$ 42,000$ 42,000$ 126,000$
96,000$ 96,000$ 96,000$ 288,000$
150,000$ 150,000$ -$ 300,000$
150,000$ 150,000$ -$ 300,000$
246,000$ 246,000$ 96,000$ 588,000$
Indirect Rate 7.6257%18,759$ 18,759$ 7,321$ 44,839$
264,759$ 264,759$ 103,321$ 632,839$
264,759$ 264,759$ 103,321$ 632,839$
PROGRAM BUDGET
Orangewood Foundation
Services Coordination for Transitional Age Youth and Former Foster Youth
7/1/25
6/30/28
Total Program Budget
Funding from City of Santa Ana
TOTAL
Subtotal for Direct Expenses
Subtotal for Direct Expenses and Subcontractor Expenses
Subtotal with Indirect
Subcontractor Expenses
Housing Stability Funds for TAY with SAHA-issued FYI vouchers who need financial
assistance to cover moving costs, household furnishings, rent payments, car repairs, or
other emergency expenses in order to attain and maintain housing stability – averaging
$1,500 per TAY household x 28 TAY households/year.
Subcontract with Orange County United Way to provide housing placement support to 25
TAY households with FYI vouchers per year x 2 years. Includes costs for 0.85 FTE
WelcomeHome O C staff to support housing navigation, housing stabilization, and property
engagement services as well as program management; costs for security deposits, application
fees, unit holding fees, property owner bonuses, and renter's insurance for 25% of TAY with
newly issued FYI vouchers w ho aren't CalOptima Health members and aren't eligible for
housing deposit assistance through CalAIM program; mitigation fund to cover rental
damages by 5% of households; outreach, marketing, and IT support for the WelcomeHome
OC program; and a 10% indirect cost rate for United Way's administration of this program.
Subtotal for Subcontractor Expenses
Direct Expenses
Short-Term Housing Placement Funds for TAY in need of short-term placement in a hotel,
motel, or other temporary accommodations until they can move into their own homes with
their FYI vouchers – averaging $9,000 per TAY household for 2-3 months of short-term
housing x 6 TAY households/year.
Page 21
EXHIBIT 2
EXHIBIT F
INSURANCE REQUIREMENTS
EXHIBIT 2
Subcontractor shall procure and maintain for the duration of the agreement, the following
insurance coverages:
MINIMUM SCOPE AND LIMIT OF INSURANCE
Subcontractor shall maintain limits of insurance coverage in the following minimum amounts and
shall be at least as broad as:
• Commercial General Liability (CGL): Insurance Services Office Form CG 00 01
covering CGL on an “occurrence” basis, including products and completed operations,
property damage, bodily injury and personal & advertising injury with limits no less than
$1,000,000 per occurrence and $2,000,000 aggregate.
• Automobile Liability (AL): Insurance Services Office Form CA 00 01 covering Code 1
(any auto), with combined single limits of $1,000,000. In the event Subcontractor does not
maintain commercial automobile liability insurance, Contractor will accept evidence of
personal automobile insurance with existing limits, which can be lower than $1,000,000.
• Workers’ Compensation (W/C): as required by the State of California, with statutory
limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per
accident, per employee, per policy for bodily injury or disease. This requirement can be
waived if Subcontractor has no employees.
If Subcontractor maintains broader coverage and/or higher limits than the minimums shown
above, Contractor requires and shall be entitled to the broader coverage and/or the higher
limits maintained by Subcontractor. Any available insurance proceeds in excess of the
specified minimum limits of insurance and coverage shall be available to Contractor.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
1. CGL and AL policies: City of Santa Ana, its City Council, its officers, officials,
employees, agents, and volunteers are to be covered as additional insureds with
respect to liability arising out of work or operations performed by or on behalf of the
Subcontractor including materials, parts, equipment, and personnel furnished in
connection with such work or operations.
2. All required insurance policies: Insurance company(ies) agrees to waive all rights of
subrogation against Contractor, its City Council, its officers, officials, employees,
agents, and volunteers for losses paid under the terms of any policy which arise from
work performed by Subcontractor for Contractor.
3. All required insurance policies: For any claims related to this contract,
Subcontractor’s insurance coverage shall be primary and any insurance maintained by
Contractor, its City Council, its officers, officials, employees, agents, or volunteers
shall not contribute with it.
4. All required insurance policies: A severability of interest provision must apply for all
the additional insureds, ensuring that Subcontractor’s insurance shall apply separately
to each insured against whom a claim is made or suit is brought, except with respect
to the insurer’s limits of liability.
EXHIBIT 2
5. Each insurance policy required herein shall provide that coverage shall not be
canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the
carrier, or materiall y changed except after thirty (30) days prior written notice has
been given to Contractor. Ten (10) days prior written notice shall be provided to
Contractor for policy cancellation or non-renewal due to non-payment.
6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa
Ana, Attention: Community Development Agency, Executive Director, 20 Civic
Center Plaza, M-25, Santa Ana, CA 92701. The name and location of the event
should be included in the Description of Operations section of each certificate.
Self-Insured Retentions
Self-insured retentions must be declared to and approved by the Contractor. Contractor may
require Subcontractor to purchase coverage with a lower retention or provide proof of ability
to pay losses and related investigations, claim administration, and defense expenses within
the retention.
Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state of
California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable
to Contractor.
Verification of Coverage
Subcontractor shall furnish Contractor with original Certificates of Insurance including all
required amendatory endorsements (or copies of the applicable policy language effecting
coverage required by this clause) and a copy of the Declarations and Endorsement Page of
the CGL policy listing all policy endorsements to Contractor before work begins. However,
failure to obtain the required documents prior to the work beginning shall not waive
Subcontractor’s obligation to provide them. Contractor reserves the right to require complete,
certified copies of all required insurance policies, including endorsements required by these
specifications, at any time.
Claims Made Policies
If any of the required policies provide coverage on a claims-made basis:
1. The retroactive date must be shown and must be before the date of the contract or the
beginning of work.
2. Insurance must be maintained and evidence of insurance must be provided for at least
three (3) years after completion of work.
3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy
form with a retroactive date prior to the contract effective date, Company must purchase
“extended reporting” coverage for a minimum of three (3) years after completion of work.
Subcontractors
Subcontractor shall require and verify that all sub-contractors maintain insurance
meeting all the requirements stated herein, and Subcontractor shall ensure that
Contractor is an additional insured on insurance required from sub-contractors.
EXHIBIT 2
Special Risks or Circumstances
Contractor reserves the right to modify these requirements, including limits, based on the
nature of the risk, prior experience, insurer, coverage, or other special circumstances.
EXHIBIT 2