HomeMy WebLinkAboutItem 13 - Agreement for Immigration Legal Defense ServicesCity Manager’s Office
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Item # 13
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
August 19, 2025
TOPIC: Immigration Legal Defense Services
AGENDA TITLE
Agreement with Immigrant Defenders Law Center for Immigration Legal Defense
Services (Specification No. 24-137) (General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute an agreement with Immigrant Defenders Law
Center to provide immigration legal defense services to Santa Ana residents in the
amount of $250,000 for the term of August 19, 2025 to August 18, 2026, with provisions
for two, one-year extensions at an amount of $250,000 per extension, for a total
aggregate amount not to exceed $750,000 over a three-year period (Agreement No. A-
2025-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
Request for Proposal (RFP) No. 24-137 was issued on November 27, 2024 on the
City’s online bid management and publication system. A summary of vendor
participation and results is as follows:
486 vendors notified
2 Santa Ana vendors notified
13 Vendors downloaded the RFP packet
1 Proposal received
Proposals were solicited, opened on December 18, 2024, and evaluated. An evaluation
committee reviewed and rated the proposal according to the criteria listed in the RFP.
Staff recommends awarding an agreement to the highest-ranked firm, Immigration
Defenders Law Center (Exhibit 1).
Since its inception in 2017, the City’s immigration defense fund has relied on annual
budget appropriations and one-year agreements with Immigrant Defenders Law Center
(ImmDef) to fund immigration legal defense services to Santa Ana residents facing
deportation proceedings. The City has entered into a total of three (3) agreements with
ImmDef since 2017, and their most recent agreement expired on January 31, 2025.
Immigration Legal Defense Services
August 19, 2025
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5
2
5
8
Under this proposed agreement, ImmDef agrees to initiate representation with a
minimum of 12 new clients during the initial year, while maintaining any Santa Ana
active case where representation was initiated prior to this new agreement. ImmDef
agrees to take on 12 new cases each year that the contract is extended, with a
maximum cap of 70 active cases, for a maximum of two (2) full-time attorney caseloads
(max caseload of 35 cases per attorney). To reduce the possibility of legal services
being halted due to the 70 case cap, ImmDef will provide an explanation for any case
that has no activity reported for two consecutive quarters.
ImmDef is uniquely qualified to meet all service areas outlined in the RFP for the City of
Santa Ana, including removal defense, affirmative applications, and appellate
representation. As the largest deportation defense nonprofit in Southern California,
ImmDef has provided full-scope removal defense since 2015, with representation before
immigration courts, USCIS, the Department of Homeland Security, the Board of
Immigration Appeals, and the Ninth Circuit Court of Appeals. In addition, ImmDef has
offices in Santa Ana that provide ease of access to Santa Ana clients.
ImmDef attorneys regularly represent clients in both detained and non-detained
proceedings, with legal expertise spanning asylum, withholding of removal, CAT,
212(c), 42A/B cancellation, SIJS, VAWA, T and U visas, and motions to reopen.
ImmDef brings deep experience in post-conviction relief referrals and appellate
litigation, ensuring continuity of representation across complex, multi-forum cases,
operating under a universal representation model and uses a structured intake process
that prioritizes income, residency, and lack of counsel to ensure equitable access to
services. Their infrastructure supports consistent, high-quality legal services through
strong supervision, weekly case reviews, and systems that manage caseloads, track
referrals, maintain confidentiality, and ensure reliable communication.
Awarding this agreement maintains our long-standing relationship with ImmDef and
ensures uninterrupted, high-quality immigration legal defense services for Santa Ana
residents facing deportation. This agreement provides stability, maximizes service
continuity, and reaffirms the City’s commitment to protecting the rights and due process
of its immigrant community.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.
FISCAL IMPACT
Funding is available in the current FY 2025-26 budget and funding for subsequent fiscal
years will be included in the proposed budget for City Council consideration.
Fiscal Year Accounting
Unit
Fund
Name
Accounting Unit
Description
Amount
Contract ( 1-Year Term)
FY 2025-2026 01105015-
62300
General
Fund
Contract Services -
Professional
$250,000
Immigration Legal Defense Services
August 19, 2025
Page 3
5
2
5
8
Optional Two One Year Extensions
FY 2026-2027 01105015-
62300
General
Fund
Contract Services -
Professional
$250,000
FY 2027-2028 01105015-
62300
General
Fund
Contract Services -
Professional
$250,000
Total $750,000
EXHIBIT(S)
1. Agreement with Immigrant Defenders Law Center
Submitted By: Sylvia Vazquez, Deputy City Manager
Approved By: Alvaro Nuñez, City Manager
AGREEMENT BETWEEN IMMIGRANT DEFENDERS LAW CENTER AND THE
CITY OF SANTA ANA FOR IMMIGRATION LEGAL DEFENSE SERVICES
THIS AGREEMENT is made and entered into this 19th day of August, 2025, by and between the
City of Santa Ana, a charter city and municipal corporation organized and existing under the
Constitution and laws of the state of California (“City”) and Immigrant Defenders Law Center, a
California non-profit corporation (“ImmDef”).
RECITALS
A. In 2017, the City entered into a Memorandum of Understanding (“MOU”) with the Vera
Institute of Justice (“Vera”) regarding the City's participation in Vera project’s the SAFE
Cities Network (“Safe Cities”). Safe Cities is a diverse group of local jurisdictions from
around the country, convened by Vera, committed to due process and providing legal
representation to immigrants facing deportation and keeping communities strong and
safe. The MOU between City and Vera specified that, Vera would support City in
establishing its publicly funded removal defense program. Initially, this program was
funded through a catalyst grant of $100,000 from Vera and a $65,000 contribution from
City.
B. Since its inception in 2017, the City has contracted with ImmDef through its
immigration defense fund to provide legal services, with the most recent agreement
expiring January 31, 2025.
C. City issued Request for Proposals (RFP) No. 24-137 on November 27, 2024, seeking
qualified immigration legal defense providers. Out of 11 organizations notified by
City, ImmDef submitted the only responsive proposal to provide these services, which
is attached as Exhibit B.
D. The City desires to enter into an agreement ImmDef for the provision of removal
(deportation) defense services to Santa Ana residents facing deportation proceedings,
including single mothers, father, homeless individuals, youth, older adults, and victims
of domestic violence. ImmDef represents that it is able and willing to provide these services.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
ImmDef shall perform during the term of this Agreement, the tasks, obligations, and duties
set forth in Exhibit A – Scope of Services, attached hereto and incorporated herein, and the
program described in Exhibit B – Proposal.
2.TERM OF AGREEMENT
The Term of this Agreement shall commence on August 19, 2025 and shall expire on
August 18, 2026, unless extended by the City or unless sooner terminated in accordance with the
terms of this Agreement. The term of this Agreement may be extended for up to two (2) one-year
periods upon a writing executed by the City Manager and the City Attorney.
3.USE OF FUNDING; PAYMENT
a.City agrees to provide ImmDef funding for those expenses associated with
performing, overseeing and implementing the Program described in Exhibit B,
attached hereto and incorporated herein by this reference, in accordance with the
project budget contained therein (“Budget”). Funding from City to ImmDef shall
initially be set at $250,000 (“Funding”). If City decides to provide additional
services, City will increase the expenditure amounts at an amount to be mutually
agreed upon in writing by the Parties.
b. Payments shall be issued on a quarterly basis and funding shall be released to
ImmDef within forty-five (45) days of City's approval of this Agreement. City and
ImmDef agree that all payments due and owing under this Agreement shall be made
through Automated Clearing House (ACH) transfers. Payment shall be provided to
ImmDef as follows:
Date Amount
August 19, 2025 $50,000
October 1, 2025 $50,000
January 1, 2026 $50,000
April 1, 2026 $50,000
June 30, 2026 $50,000
c.ImmDef shall undertake and complete the Program as described and set forth in
Exhibit A and Exhibit B.
d.ImmDef shall spend the Funding in accordance with the Budget in the attached
Exhibit B.
e.For any Program services rendered by ImmDef since February 1, 2025, City may
provide funding to ImmDef for those services rendered. This amount shall be
included in the not to exceed amount of $250,000.
4.MONITORING AND EVALUATION
a.ImmDef shall furnish, except where limited by attorney-client confidentiality, all
data, statements, records, information, and reports necessary for the City to
monitor, review and evaluate the performance of the Scope of Services and its
components. ImmDef shall cooperate with the City in the conduct of any evaluation
of ImmDef’s Services. ImmDef shall further cooperate to incorporate minor
modifications that may be discovered as necessary and appropriate as a result from
the monitoring and evaluation process.
b. ImmDef shall share case-level data with the Vera through the Vera SAFE Cities
Database and participate in interviews with Vera staff to support the evaluation of
the Project. The information gathered will be key for developing evidence
regarding the impact of representation across the United States on a variety of
measures and could be used to inform future efforts to secure funding for new and
existing representation programs.
5. PROGRAM COORDINATION
a. The City Manager or his or her designee shall monitor ImmDef’s progress and
performance of this Agreement.
b. ImmDef shall assign a Program coordinator (“ImmDef Coordinator”) who shall
have overall responsibility for the performance of this Agreement by ImmDef.
Should circumstances or conditions subsequent to the execution of this Agreement
require a substitute ImmDef Coordinator, ImmDef shall notify City immediately of
such occurrence. ImmDef’s staff shall cooperate fully with the City with respect to
all matters related to this Agreement.
c. ImmDef’s staff shall attend meetings as required or requested by City.
6. IMMIGRANT DEFENDERS' FISCAL RESPONSIBILITIES; RETENTION
OF MATERIALS
a. General Fiscal Responsibilities of ImmDef. ImmDef shall:
i. If applicable, appoint and submit to the City, the name of a fiscal
agent, who shall be responsible for the financial and accounting
activities of ImmDef, including the receipt and disbursement of the
Funding installments.
ii. Establish and maintain a system of accounts for the Funding that
shall be in conformance with generally accepted accounting
principles. Such system of accounts shall be subject to review and
approval of the City.
iii. Document all costs by maintaining complete and accurate records
of all financial transactions, including but not limited to contracts,
invoices, time cards, cash receipts, vouchers, canceled checks, bank
statements and/or other official documentation evidencing in proper
detail the nature and propriety of all charges.
iv. Submit to the City at such times and in such forms as the City may
require, such statements, records, reports, data, and information
pertaining to matters covered by this Agreement.
b. Records of ImmDef
i. ImmDef shall maintain records of all matters related to this
Agreement including, but not limited to, books, financial records,
supporting documents, statistical records, personnel records,
property records, and all other pertinent records sufficient to reflect
properly:
(A) All direct and indirect costs of whatever nature claimed to
have been incurred and anticipated to be incurred in
performance of this Agreement.
(B) All other matters covered by this Agreement.
ii. ImmDef shall preserve and make available its records:
(A) For the period of three (3) years from the date of expiration
or sooner termination of Agreement; or
(B) For such longer period, if any, as may be required by
applicable law.
c. Examination of Records. All such records and invoices shall be clearly
identifiable. ImmDef shall allow a representative of the City to examine, audit, and
make transcripts or copies of such records and any other documents created
pursuant to this Agreement during regular business hours. ImmDef shall allow
inspection of all work, data, documents, proceedings, and activities related to this
Agreement for a period of three (3) years from the date of final payment to ImmDef
under this Agreement.
d. Audits. In the event that the City determines, from inspection of records, or any
other source, that there is a problem or discrepancy regarding Immigrant
Defenders' compliance with the terms and conditions of this Agreement,
including but not limited to the Project Budget, then the City shall, in its sole
discretion, have the right to require an audit by an independent auditor at City’s
sole expense relating to the Scope of Services and ImmDef’ compliance hereunder.
Notwithstanding the foregoing, the City shall have the right for any reason
whatsoever to perform, or cause to be performed an independent audit. Such audits
may cover programmatic as well as fiscal matters.
7. ASSIGNMENT
ImmDef shall not assign any rights or duties under this Agreement to a third party without
the express prior written consent of City. ImmDef agrees that the City shall have the right to
approve any and all subcontractors and subcontractors to be used by ImmDef in the performance
of this Agreement before ImmDef contracts with or otherwise engages any such subcontractors or
subcontractors.
8. RELATIONSHIP OF PARTIES
It is understood and agreed by and between the parties that ImmDef in the performance of
this Agreement, shall not act nor is it at any time authorized to act, as the agent or representative
of the City in any matter. ImmDef further agrees that it will not in any manner hold itself out as
the agent or representative of the City or act in such a fashion as would give the impression to a
reasonable person that ImmDef is acting in such a capacity.
9. INDEMNIFICATION
ImmDef agrees to defend, and shall indemnify and hold harmless the City, its officers,
agents, employees, contractors, special counsel, and representatives from liability: (1) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of third party
claims for personal injury, including death, and claims for property damage, which may arise from
the negligent operations of ImmDef, its subcontractors, agents, employees, or other persons acting
on its behalf which relates to the services described in section 1 of this Agreement. City may make
all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding
the foregoing, to the extent ImmDef’ services are subject to Civil Code Section 2782.8, the above
indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise
out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of ImmDef.
10. INSURANCE REQUIREMENTS
Prior to undertaking performance of work under this Agreement, ImmDef shall maintain
and shall require any subcontractors to obtain and maintain insurance as described below for the
entire Term of this Agreement against claims for injuries to persons or damage to property which
may arise from or in connection with services, products and materials supplied to City. Total cost
of such insurance shall be borne by ImmDef.
MINIMUM SCOPE AND LIMIT OF INSURANCE
1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01
covering CGL on an “occurrence” basis, including products and completed operations,
property damage, bodily injury and personal & advertising injury with limits no less than
$2,000,000 per occurrence and $4,000,000 aggregate. Required policy limits can be met
with primary and umbrella/excess insurance policies.
2. Automobile Liability (AL): Insurance Services Office Form CA 00 01 covering Code 1
(any auto), with limits no less than $1,000,000 combined single limits. In the event
ImmDef does not maintain commercial automobile liability insurance, City will accept
evidence of personal automobile insurance.
3. Workers’ Compensation (WC): as required by the State of California, with Statutory
Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per
accident, policy or employee, for bodily injury or disease. Coverage is not required if
ImmDef has no employees and signs request to waive such insurance.
4. Professional Liability (PL): with limits no less than $2,000,000 per occurrence or claim,
and $4,000,000 aggregate.
If ImmDef maintains broader coverage and/or higher limits than the minimum requirements for
each line of coverage shown above, City requires and shall be entitled to the broader coverage
and/or the higher limits maintained by ImmDef. Any available insurance proceeds in excess of
the specified minimum limits of insurance and coverage shall be available to City.
Other Insurance Provisions
The above required insurance policies are to contain or be endorsed to contain the following
provisions:
1. City, its City Council, its officers, officials, employees, agents, and volunteers are to
be covered as additional insureds, under ImmDef’s CGL and AL policies, with
respect to any liability arising out of work or operations performed by or on behalf of
the ImmDef including materials, parts, equipment, and personnel furnished in
connection with such work or operations.
2. ImmDef’s Insurance company(ies) agrees to waive all rights of subrogation against
City, its City Council, its officers, officials, employees, agents, and volunteers for
losses paid under the terms of ImmDef’s CGL, AL, and WC policies which arise
from work performed by ImmDef under this Agreement.
3. For any claims related to this contract, ImmDef’s insurance coverage shall be primary
and any insurance maintained by City, its City Council, its officers, officials,
employees, agents, or volunteers shall not contribute with it.
4. A severability of interest provision must apply for all the additional insureds,
ensuring that ImmDef’s insurance shall apply separately to each insured against
whom a claim is made or suit is brought, except with respect to the insurer’s limits of
liability.
5. Insurance policies required herein shall provide that coverage shall not be canceled,
suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or
materially changed except after thirty (30) days prior written notice has been given to
City. Ten (10) days prior written notice shall be provided to City for policy
cancellation or non-renewal due to non-payment of premium.
6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa
Ana, Attention: Gaston Flores, City Manager’s Office, 20 Civic
Center Plaza, Santa Ana, CA 92701. The name and location of project must be
included in the Description of Operations section of each certificate.
Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City. The City may require the
ImmDef to purchase coverage with a lower retention or provide proof of ability to pay losses and
related investigations, claim administration, and defense expenses within the retention.
Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the State of California
with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City.
Verification of Coverage
ImmDef shall furnish City with original Certificates of Insurance including all required
amendatory endorsements (or copies of the applicable policy language effecting coverage
required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy
listing all policy endorsements before work begins. However, failure to obtain the required
documents prior to the work beginning shall not waive ImmDef’s obligation to provide them.
City reserves the right to require complete, certified copies of all required insurance policies,
including endorsements required by these specifications, at any time.
Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the
risk, prior experience, insurer, coverage, or other special circumstances.
11. INTELLECTUAL PROPERTY INDEMNIFICATION
ImmDef shall defend and indemnify the City, its officers, agents, representatives, and
employees against any and all liability, including costs, for infringement of any United States’
letters patent, trademark, or copyright infringement, including costs, contained in the work product
or documents provided by ImmDef to the City pursuant to this Agreement.
12. CONFIDENTIALITY
If ImmDef receives from the City information which due to the nature of such information
is reasonably understood to be confidential and/or proprietary, ImmDef agrees that it shall not use
or disclose such information except in the performance of this Agreement, and further agrees to
exercise the same degree of care it uses to protect its own information of like importance, but in
no event less than reasonable care. “Confidential Information” shall include all nonpublic
information. Confidential information includes not only written information, but also information
transferred orally, visually, electronically, or by other means. Confidential information disclosed
to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The
foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has
been disclosed in publicly available sources; (b) is, through no fault of the ImmDef disclosed in a
publicly available source; (c) is in rightful possession of the ImmDef without an obligation of
confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently
developed by ImmDef without reference to information disclosed by the City.
13. CONFLICT OF INTEREST CLAUSE
a. ImmDef covenants that it presently has no interests and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services
specified under this Agreement.
b. No immediate family members of either the Mayor, City Council Member, or any
appointed City Official, including appointed board and commission members, as
defined under the City’s Municipal Code, whose position with the City shall award or
influence the award of this Agreement, or any competing contract or amendment
thereof, shall be employed in any capacity by ImmDef or have any other direct or
indirect financial benefit or interest in this Agreement.
c. The section also prohibits the awarding of any agreement, contract, grant, or any
amendment to those awards, to any former full-time employee for one-year from date
of employee separation except for any CalPERS retiree as authorized by City Council
resolution
d. ImmDef must comply with all conflict of interest laws, ordinances, and regulations
now in effect or hereafter to be enacted during the term of this Agreement. ImmDef
warrants that it is not now aware of any facts which conflict with the prohibitions
defined above. If ImmDef hereafter becomes aware of any facts that might reasonably
be expected to create a conflict of interest, it must immediately make full written
disclosure of such facts to the City. Full written disclosure must include, but is not
limited to, identification of all persons implicated and a complete description of all
relevant circumstances. Failure to comply with the provisions of this paragraph will
be a material breach of this Agreement.
e. ImmDef covenants that none of its directors, officers, employees, or agents shall
participate in selecting or administrating any subcontract supported (in whole or in
part) by City funds stemming from the Agreement where the awarding of the
subcontract has any direct or indirect financial benefit or interest to any individual, as
defined in subsections (b) and (c) above.
14. NON-DISCRIMINATION
ImmDef shall not discriminate because of race, color, creed, religion, sex, marital status,
sexual orientation, gender identity, gender expression, gender, medical conditions, genetic
information, or military and veteran status, age, national origin, ancestry, or disability, as defined
and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization,
promotion, termination or other employment related activities or any services provided under this
Agreement. ImmDef affirms that it is an equal opportunity employer and shall comply with all
applicable federal, state and local laws and regulations.
15. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
ImmDef, and supersedes any and all other agreements, oral or written, between the parties. In the
event of a conflict between the terms of this Agreement and any attachments hereto, the terms of
this Agreement shall prevail. This Agreement may not be modified except by written instrument
signed by the City and by an authorized representative of ImmDef. The parties agree that any
terms or conditions of any purchase order or other instrument that are inconsistent with, or in
addition to, the terms and conditions hereof, shall not bind or obligate ImmDef or the City. Each
party to this Agreement acknowledges that no representations, inducements, promises or
agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any
party, which is not embodied herein.
16. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, ImmDef shall be entitled to receive and the City shall pay ImmDef
compensation for all services performed by ImmDef prior to receipt of such notice of termination,
subject to the following conditions:
a. As a condition of such payment, the City Manager may require ImmDef to
deliver to the City all work product(s) completed as of such date, and in such
case such work product shall be the property of the City unless prohibited by
law, and ImmDef consents to the City's use thereof for such purposes as the
City deems appropriate.
b. Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
17. MISCELLANEOUS PROVISIONS
a. Entire Agreement. This Agreement, including all Exhibits, contains the entire
agreement between the parties and supersedes whatever oral or written
understanding the parties may have had prior to the execution of this Agreement.
b. Modification. No modification or change to the terms of this Agreement will be
binding on a party unless in writing and signed by authorized representatives of the
parties.
c. Compliance with Laws. ImmDef shall perform all services described herein in
compliance with all applicable federal, state and local laws, rules, regulations, and
ordinances, including but not limited to, (i) the Americans with Disabilities Act of
1990 (42 U.S. C. 12101, et seq.) (" ADA"), and any regulations and guidelines
issued pursuant to the ADA; and ( ii) Labor Code sections 1720, et seq., which
require prevailing wages (in accordance with DIR determinations at
www.dir.ca.eov) be paid to any employee performing work covered by Labor Code
sections 1720 et seq.
d. Non-discrimination. ImmDef shall not discriminate because of race, color, creed,
religion, sex, marital status, sexual orientation, gender identity, gender expression,
gender, medical conditions, genetic information, or military and veteran status, age,
national origin, ancestry, or disability, as defined and prohibited by applicable law,
in the recruitment, selection, teaching, training, utilization, promotion, termination
or other employment related activities or any services provided under this
Agreement. ImmDef affirms that it is an equal opportunity employer and shall
comply with all applicable federal, state and local laws and regulations.
e. Governing Law: Venue. This Agreement shall be governed, construed, and
enforced in accordance with the laws of the State of California. Venue of any
litigation arising out of or connected with this Agreement shall lie exclusively in
the superior court in Orange County in the State of California, and the parties
consent to jurisdiction over their persons and over the subject matter of any such
litigation in such court, and consent to service of process issued by such court.
f. Waiver of Rights. Any grant award or acceptance by City of any service performed
by ImmDef under this Agreement, any waiver by City of any default, breach or
condition precedent, shall not be construed as a waiver of any provision of this
Agreement by City, nor as a waiver of any other default, breach or condition
precedent or any other right hereunder.
g. Successor and Assigns. ImmDef binds itself, its partners, successors, legal
representatives and assigns to City with respect to all promises and agreements
contained herein.
h. Authority to Sign. The signers of this Agreement have the capacity and are
authorized to execute this Agreement as the representatives of their respective
parties, and to bind said parties to the terms hereof. This Agreement is subject to
the approval by each party's governing body.
[Signatures on following page]
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year
first above written.
ATTEST:
_______________________
JENNIFER L. HALL
City Clerk
CITY OF SANTA ANA
_______________________
ALVARO NUÑEZ
City Manager
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
By: _______________________
KYLE NELLESEN
Assistant City Attorney
IMMIGRANT DEFENDERS LAW
CENTER
LINDSAY TOCYZLOWSKI
Executive Director
EXHIBIT A - SCOPE OF SERVICES
In addition to those services specifically outlined in ImmDef’s proposal (Exhibit B), ImmDef shall
provide services that may include, but not be limited to, the following types of legal services:
1. Representation of (a) an individual in any removal, exclusion, deportation, bond, or
expedited removal proceedings under section 212(d)(5)(A), 235(b)(1)(B), 236, 238, 240,
or 241 or in any matter related to any such proceeding before U.S. Citizenship and
Immigration Services, any State court, or any court created under article III of the
Constitution of the United States.
2. Representation of a detained individual in a bond hearing, petition for writ of habeas
corpus, ICE detainer rescission request, parole request, or in any other forum to challenge
continued detention or conditions of detention.
3. Representation of an individual subject to removal in limited scope withholding-only
proceedings before a federal immigration judge.
4. Representation of an individual seeking relief from an Immigration Judge’s final
administrative order in prior removal proceedings directly with the Immigration Court,
including via motions to reopen or reconsider.
5. Representation of an individual in state court proceedings related to removal defense, such
as proceedings regarding Special Immigrant Juvenile Status and Post-Conviction Relief.
6. Representation of derivative family members in related immigration petitions or
applications.
7. Provision of limited scope services to pro se individuals detained in immigration raids,
such as conducting legal consultations, providing legal advice, and preparing individuals
for credible and reasonable fear interviews.
The firm, at its discretion, may provide appellate representation to clients that it represented before
an immigration judge. Should the firm determine that appellate representation is warranted,
appellate representation services may include, but not be limited to, the following types of legal
services:
8. Assist in submitting Motions to Reopen to the Board of Immigrant Appeals (BIA) and
filing petitions for review, along with motions for stays of removal with the Federal Court
of Appeals for the Ninth Circuit. Notwithstanding the foregoing, the firm’s decision to
represent a client before the BIA does not obligate it to represent such client before the
Ninth Circuit.
9. When necessary, offer and provide representation until the completion of appellate cases
before the BIA or Ninth Circuit Court.
Additionally, the firm shall produce quarterly reports and be available to attend two in-person
meetings.
10. Provide quarterly reports, in a format prescribed by the City, to City’s Project Manager to
share progress on providing services under the Scope of Services.
11. ImmDef shall be prepared to attend up to two (2) in-person meetings with City’s Project
Manager and staff and/or City representatives as requested by the City at ImmDef’s sole
cost.
City of Santa Ana Request for Proposal Response for Immigration
Legal Defense Services
Submitted by: Immigrant Defenders Law Center
634 South Spring Street, 10th floor • Los Angeles, CA 90014 • Tel: (213) 634-0999 • Fax: (213)
282-3133 www.ImmDef.org
Exhibit B
Table of Contents
Cover Letter ......................................................................................................................................................................................................... 1
Services Provided ................................................................................................................................................................................................ 2
Agreement Statement ........................................................................................................................................................................................... 3
Firm and Team Experience .................................................................................................................................................................................. 3
Organization Adherence to Exhibit A Services ............................................................................................................................................... 3
Firm Description ............................................................................................................................................................................................. 4
Firm Proximity to Sant Ana ............................................................................................................................................................................ 4
Supervising Project Manager/Principal Agent ................................................................................................................................................ 4
Staff Resumes ................................................................................................................................................................................................. 5
Proposed Work Plan ............................................................................................................................................................................................ 15
Anticipated Approach ..................................................................................................................................................................................... 15
Suggestions and Concerns .............................................................................................................................................................................. 15
Deliverable Description, Implementation, and TimeLine ............................................................................................................................... 15
References .................................................................................................................................................................................................... 18
Cost Proposal ..................................................................................................................................................................................................... 19
Certifications (Attachments) .............................................................................................................................................................................. 22
References ......................................................................................................................................................................................................... 29
December 18, 2024
Daniel Soto, Principal Management Analyst
City of Santa Ana – City Manager’s Office
20 Civic Center Plaza
Santa Ana, CA 92701
Subject: Proposal Submission for Removal Defense Services
Dear Daniel,
On behalf of the Immigrant Defenders Law Center (“ImmDef”), I am pleased to submit this
proposal to provide removal defense and appellate representation services as outlined in Exhibit
A. As the largest nonprofit deportation defense organization in Southern California, ImmDef has
established itself as a national leader in providing universal representation in deportation
defense. Our steadfast dedication to ensuring due process and justice allows us to deliver
exceptional legal advocacy to non-citizen individuals, including those facing imminent
deportation and complex legal challenges.
ImmDef’s team of experienced attorneys, directing attorneys, and paralegals excels in managing
intricate removal defense cases, including bond hearings, asylum-only proceedings, motions to
reopen, and appellate cases before the Board of Immigration Appeals (BIA) and federal courts.
Our extensive experience includes providing representatio n to detained individuals at the Desert
View Annex, Mesa Verde, Otay Mesa, and Golden State Annex detention facilities, and ensuring
continuous, merit-blind advocacy for all clients, regardless of case complexity, criminal
history, or anticipated outcome. Additionally, ImmDef has a strong history of
collaboration with local jurisdictions and community organizations to deliver tailored,
comprehensive services that address the diverse needs of immigrant communities.
ImmDef looks forward to the opportunity to continue partnering with the City of Santa Ana in
providing removal defense services that align with its commitment to justice and equity in
immigration proceedings. We appreciate your consideration of our proposal and welcome the
chance to discuss our qualifications further. We are confident in our ability to deliver the
exceptional legal services necessary to meet the goals of this program.
Sincerely,
_________________
Lindsay Toczylowski
President & CEO
Immigrant Defenders Law Center
634 South Spring Street, 10th floor • Los Angeles, CA 90014 • Tel: (213) 634-0999 • Fax: (213) 282-3133
www.ImmDef.org
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Services Provided
Immigrant Defenders Law Center (ImmDef) is a leading social justice law firm dedicated to defending immigrant
communities against systemic injustices in the legal system. Founded in 2015 by experienced public interest
immigration attorneys, ImmDef operates on the principle that access to due process in the immigration system is a
fundamental human right. Guided by a model of universal representation, we envision a world where no immigrant
is forced to navigate an unjust immigration system alone. Since its inception, ImmDef has grown from a small team
of attorneys to over 190 dedicated staff members, reflecting the critical need for our services in the communities we
serve. With offices in Los Angeles, Riverside, Santa Ana, and San Diego, ImmDef has become the largest non-profit
pro bono provider of deportation defense in California, supported by an annual operating budget of $15,464,429 in
2023.
ImmDef serves clients from around the globe. While 64% of our clients come from Spanish-speaking countries, the
remaining 36% are from a wide variety of nations, including Vietnam, India, Cambodia, the Philippines, Haiti,
Afghanistan, and Armenia. Approximately 60% of our clients are male, 40% are female, and 56.5% are 18 years old
or younger.
ImmDef proposes to deliver comprehensive removal defense services aligned with the described deliverables by
leveraging its extensive experience and established programs. ImmDef’s Children’s Representation Project (CRP)
provides full-scale deportation defense to children and youth, representing clients in proceedings before Immigration
Courts, U.S. Citizenship and Immigration Services, and California state courts. CRP’s services include asylum,
bond, and expedited removal proceedings, as well as motions to reopen or reconsider final administrative orders.
Through the Detained Youth Empowerment Program (DYEP), ImmDef offers Know Your Rights classes and legal
screenings to children in short-term ORR facilities, ensuring detained youth have the resources to navigate bond
hearings and advocate for their release.
ImmDef’s Community Defense Project employs a merits-blind universal representation model, ensuring that
individuals, regardless of circumstances, have legal support in removal and detention-related proceedings. This
includes representing clients in bond hearings, parole requests, and challenges to detention conditions. Similarly, the
Post-Conviction Relief Project focuses on cases where criminal convictions impact immigration status, often
involving motions to vacate or reopen prior removal orders. This work frequently intersects with cases involving
Special Immigrant Juvenile Status and state court proceedings, meeting the deliverables for representation in related
state court matters.
For appellate cases, ImmDef’s Litigation and Advocacy Project provides representation at all stages of the appeals
process, including filing motions to reopen, petitions for review, and stay requests before the Board of Immigration
Appeals and the Ninth Circuit Court of Appeals. The project also addresses systemic issues, such as due process
violations and access to counsel, which directly align with deliverables requiring robust appellate advocacy.
In serving detained individuals, ImmDef’s National Qualified Representative Program offers representation to
immigrants with serious mental health conditions who are entitled to court-appointed counsel. This program ensures
these individuals receive the necessary support throughout removal proceedings, including challenges to continued
detention. The Welcoming Project further complements these efforts by providing legal consultations and referrals
to migrants in Southern California, including those eligible for pro se assistance or who need help filing applications
for asylum and work permits.
ImmDef staff provide these comprehensive legal services with a trauma-informed approach, understanding that each
individual client’s needs are unique. This means having full language access to interpreters, when we do not have a
client’s native language speakers on staff, ensuring we have translated documents, and providing culturally sensitive
information. As part of this holistic approach to legal services, the case management associates we have on staff
dedicate their time to connecting our clients to social services and resources needed, as they face countless
challenges outside the courtroom.
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ImmDef’s services extend to derivative family members through legal representation in related petitions or
applications, ensuring family unity is prioritized within removal defense strategies. To meet reporting and
coordination deliverables, ImmDef is committed to producing quarterly reports and attending in-person meetings
with the City’s Project Manager, ensuring transparency and alignment with project goals.
Through these programs, ImmDef addresses the complex and multifaceted needs of individuals in removal
proceedings, ensuring compliance with the deliverables while restoring dignity and due process for clients facing the
immigration system.
Agreement Statement
Based on our review, we concur with the provisions contained in the sample agreement and find them acceptable as
outlined. We are prepared to comply with the terms and conditions specified, including but not limited to scope of
services, compensation, insurance requirements, intellectual property, confidentiality, and termination clauses.
Should the City require modifications to the agreement during final negotiations, we are open to discussing
reasonable amendments to align the agreement with the specific project requirements.
Additionally, ImmDef concurs with all provisions as contained in Exhibit A, recognizing the critical role these
requirements play in providing effective removal defense and appellate representation services. Our extensive
experience in deportation defense, particularly with detained individuals at Adelanto, underscores our commitment
to universal representation regardless of eligibility or complexity. ImmDef’s team, which includes attorney's adept at
handling complex immigration and criminal histories, ensures high-quality legal services tailored to the unique
needs of each client. Through our comprehensive approach, we are well-positioned to meet the expectations and
concerns outlined in Exhibit A, ensuring robust representation for all individuals facing removal proceedings in
Santa Ana.
Firm and Team Experience
Organization Adherence to Exhibit A Services
ImmDef is uniquely qualified to provide the services outlined in Exhibit A of the RFP. As a leading nonprofit
organization specializing in immigrant legal defense, ImmDef has a proven track record of delivering high-quality,
client-centered services tailored to meet the unique needs of underserved immigrant communities. Our expertise
spans legal representation, community education, and capacity-building, aligning directly with the scope of services
required under the agreement.
ImmDef’s team is composed of experienced professionals, including attorneys, case managers, and advocates, all of
whom are committed to providing culturally competent and trauma-informed support. With decades of combined
experience, our staff excels in navigating complex legal systems and advocating for vulnerable populations. This
expertise ensures that ImmDef is well-prepared to meet the performance standards and deliverables specified in the
agreement.
ImmDef maintains all required insurance policies, including Commercial General Liability, Automobile Liability,
Workers’ Compensation, and Professional Liability, in compliance with the agreement’s provisions. Additionally,
ImmDef holds all necessary professional licenses and certifications to deliver the services outlined, further
demonstrating our ability to meet contractual and regulatory requirements.
ImmDef’s extensive experience in managing similar agreements with municipalities and governmental entities
highlights our capacity to fulfill this contract effectively. For example, we have successfully partnered with public
agencies such as the City of Long Beach and the City of Santa Ana to provide legal representation and case
management services, ensuring compliance with stringent performance standards and budgetary oversight. Our
3
history of managing multi-million-dollar budgets and delivering measurable outcomes positions ImmDef as a
reliable partner for this project.
Moreover, the scope of services detailed in Exhibit A aligns seamlessly with ImmDef’s mission and operational
strengths. Our robust systems for monitoring, evaluating, and reporting project outcomes ensure accountability and
adherence to contractual expectations. ImmDef is also deeply committed to upholding confidentiality, ethical
practices, and non-discrimination, reflecting our dedication to serving all clients with dignity and respect.
Firm Description
ImmDef is a social justice law firm dedicated to providing high-quality immigration legal services to underserved
communities. With a team of over 195 staff members across offices in Los Angeles, Riverside, Santa Ana, and San
Diego, ImmDef is the largest nonprofit deportation defense provider in California. For this agreement, the team will
include six experienced staff members, and one attorney hired specifically for this contract: Legal Services Director
Amanda Schuft, Directing Attorney Melissa Shepard, Directing Attorney Devin Chatterton, Paralegal Coordinator
Edgar Diaz, Staff Attorney Riley Mailman, Case Management Associate Rebeca Gomez, and an additional Staff
Attorney to be hired. Each team member will contribute their specialized expertise to manage a comprehensive and
complex caseload that aligns with the City’s objectives. This includes conducting legal research, preparing and filing
necessary petitions, and coordinating with various stakeholders to ensure the effective delivery of services. By
combining legal knowledge and a collaborative approach, the team is equipped to meet the demands of the contract
and provide the high-quality support required.
Firm Proximity to Sant Ana
ImmDef maintains a dedicated office in the City of Santa Ana to provide direct and accessible services to the local
community. ImmDef’s Santa Ana office has 21 full time staff, including 13 attorneys providing removal defense
via our Children’s Representation Project and Community Defense Project. The Santa Ana office is located at 540
North Golden Circle Drive, Suite 312, Santa Ana, CA 92705. This location enables ImmDef to maintain a strong
presence in the region and to respond effectively to the needs of Santa Ana residents.
Supervising Project Manager/Principal Agent
The supervising Project Manager assigned to this agreement is Devin Chatterton, ImmDef’s Directing Attorney,
who will serve as the primary contact representing ImmDef. Devin Chatterton will oversee all aspects of the
agreement and ensure seamless communication and collaboration with the City. Should an interview be requested,
Devin will conduct the presentation on behalf of ImmDef. Devin can be contacted via phone at (323) 406-9676 or
email at devin@immdef.org.
4
Staff Resumes
5
AMANDA IRENE SCHUFT
2827 Victoria Los Angeles, CA 90016 Phone: (541) 556-3940 Email: aschuft@gmail.com
BAR MEMBERSHIP
California; Admitted December 2014
EDUCATION
University of Oregon School of Law, Eugene, OR
Juris Doctorate, May 2014
Recipient, 2014 University of Oregon Public Interest Fellowship
Recipient, Nicole Richardson Outstanding Public Service Award
Lewis and Clark College, Portland, OR
Bachelor of Arts, May 2007
LEGAL EXPERIENCE
Immigrant Defenders Law Center (ImmDef), Los Angeles, CA
Directing Attorney, March 2020-present
Oversee programs staffing over 20 employees including Staff and Managing Attorneys who
are providing legal services to the community; direct the following programs:
1. ImmDef’s National Qualified Representative Program, funding the representation of
members of the Franco-Gonzalez settlement class who are detained by ICE and
appointed counsel after finding of incompetence pursuant to the Ninth Circuit injunction;
2. ImmDef’s Deported Veterans Legal Services Program, focused on the repatriation of
Veterans through representation before the BIA, EOIR, USCIS, and in post-conviction
relief;
3. ImmDef’s Post-Conviction Relief Program, representing clients before California
Superior Courts in Motions to Vacate, Habeas Petitions, and Motions to Withdraw Pleas;
As part of directing the programs listed above, it is my responsibility to ensure high-quality
legal services are provided to all clients; participate in overall management of the
organization; develop and enhance programmatic procedures and policies; draft and update
program policy manuals; manage contracts and draft reports for funders including the
Consulate General of Mexico in Los Angeles, California Department of Social Services, and
the VERA Institute of Justice; collaborate with stakeholders within the Department of
Homeland Security and the Department of Justice to improve the delivery of services;
collaborate with partner organizations; develop targeted training for staff covering
substantive legal issues specifically related to representation of individuals in removal
proceedings and consequences of criminal convictions, working with vulnerable populations,
and post-conviction relief; and I am member of ImmDef’s Strategic Planning Committee. In
addition, I manage a personal caseload consisting of Franco-Gonzalez v. Holder class
members, unaccompanied children, adults in removal proceedings, and deported Veterans.
Managing Attorney, Oct 2017-March 2020
Oversaw ImmDef’s Los Angeles Justice Fund (LAJF) Removal Defense Program, a
partnership between the City of Los Angeles, the County of Los Angeles, the California
Community Foundation, and the Weingart Foundation; managed the program through
implementation in 2017 to March 2020; developed programmatic procedures within
6
ImmDef; evaluated program efficiency while ensuring high-quality legal services were
provided to all clients; supervised Staff Attorneys representing detained and non-detained
adults in removal and bond proceedings before the EOIR, USCIS and the BIA while
managing a caseload of my own; developed and implemented ideas for projects and delivery
of services; prepared and submitted monthly data reports and quarterly narrative reports;
engaged in regular advocacy for the continuation and growth of the LAJF with the Los
Angeles Board of Supervisors, and the Los Angeles City Council and Mayor’s office;
facilitated and conducted legal trainings for legal service LAJF grantees.
Staff Attorney, Aug 2015-Oct 2017
Represented detained and non-detained individuals before EOIR and the BIA in bond and
removal proceedings who were members of the Franco-Gonzalez v. Holder settlement class;
represent clients in affirmative petitions before USCIS; prepared release plans for clients
including access to social and mental health services; represented unaccompanied children in
removal proceedings, affirmative petitions before USCIS and the Superior Court of
California.
Esperanza Immigrant Rights Project, Los Angeles, CA
Staff Attorney, Dec 2014-Aug 2015; Graduate Law Clerk, Sept 2014-Nov 2014; Full-time Law
Student Extern, Jan 2014-May 2014
Represented both detained and non-detained unaccompanied children in removal proceedings
before EOIR, affirmative petitions before USCIS and in custody proceedings before the
Superior Court of California; represented adults in bond and removal proceedings before
EOIR; participated in community education programs through the Legal Orientation Program
for detained adults and children.
LANGUAGES
English (native), Spanish (fluent)
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Melissa G. Shepard
(714) 881-3691
mshepard@immdef.org
Bar Admission: State of
California, #297107
PROFESSIONAL EXPERIENCE
Immigrant Defenders Law Center,Los Angeles, CA —
Legal Services Director,December 2024 - Present
Directing Attorney,November 2022 – December 2024
●Manage removal defense programs funded by local government and
private foundations on a universal representation model.
●Oversee team of attorneys, managing attorneys and program
associates on the Community Defense Programs, Cross Border
Initiative, Welcoming Project and Rapid Response Team.
●Liaise with local government, agencies and organizations to advance
universal representation e orts and rapid response e orts.
Managing Attorney,July 2022 – November 2022
●Mentor, supervise and support sta attorneys and post-bar law clerks
on both the CRP and ARP programs providing representation to
unaccompanied minors and adults before EOIR, USCIS and the
California State Courts in Guardianship, Custody and Parentage
Proceedings.
●Manage case load and represent unaccompanied minors before EOIR,
USCIS and the California State Courts.
●Stay up to date on the rapidly changing immigration laws & policies.
Sta Attorney,October 2021 – July 2022
●Provided direct representation to Unaccompanied Children before the CA
State Courts in Guardianship, Custody and Parentage Proceedings.
●Represented Unaccompanied Children before EOIR, USCIS and the Asylum
O ce in a variety of immigration matters including: a rmative asylum,
Special Immigrant Juvenile Status petitions and adjustment of status.
●Stayed up to date on rapidly changing immigration laws and policies and
attend stakeholder meetings and trainings.
●Provided group training for alternative forms of relief (U-visa CLE).
HEATHER L. POOLE, PC,Pasadena & Costa Mesa—Attorney
September 2014 – October 2021 (merged with SGG, LLP from May 2015 through May 2018)
●Provided direct representation to individuals before EOIR (Executive O ce
of Immigration Review) proceedings (immigration court), including
defensive asylum, withholding of removal, bond hearings, Motions to
Reopen and 212(h) waivers. Appealed decisions to the BIA (Board of
Immigration Appeals).
●Prepared,filed and represented individuals before USCIS in a variety of
immigration matters including: a rmative asylum, family-based
immigration applications, adjustment of status interviews, conditional
green card waivers, joint removal of conditions, VAWA (Violence Against
Women Act) petitions, inadmissibility waivers for unlawful presence,
misrepresentation, U visas, naturalization, Registry, SIJS (Special
Immigrant Juvenile Status), Parole in Place, and AAO Appeals.
●Conducted client intakes and assist senior management in business
development.
SPEAKING ENGAGEMENTS
●“Advanced Waivers: The
I-212”,AILA California
Chapters Conference, Los
Angeles, CA, Nov. 2022;
●“Universal Representation
and Other Forms of Relief:
U Visa”, Immigrant
Defenders Law Center,
June 2022;
●“The Tricky World of I-601
Waivers”, Orange County
Bar Association
Immigration Law
Section, Irvine, CA,
March 2019;
●“Immigration Options for
Abused Immigrants”,
Shepherd’s Door
(Domestic Violence
Resource Center) Open
House, Pasadena, CA,
April 2019;
●“Current Issues in
Immigration Law”, Bruin
Professionals (UCLA
Alumni Association),
Larsen O’Brien
Downtown LA O ce, July
2018.
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●Supervise paralegal/support sta .
Stone, Grzegorek & Gonzalez, LLP (“SGG”),Los Angeles, CA —
Attorney, Family and Removal Group
May 2015 – May 2018
●Prepared,filed and represented individuals before USCIS in matters
including: a rmative asylum, family-based immigration applications,
AOS interviews, CLPR waivers, VAWA petitions, inadmissibility waivers, U
visas, naturalization, SIJS, Parole in Place, and AAO Appeals.
●Provided representation to individuals before EOIR proceedings.
●Conducted client intakes and assisted senior management in business
development.
●Supervise paralegal/support sta .
PROFESSIONAL ACTIVITIES
AILA (American Immigration Lawyers Association),
2014 – Present
●AILA National, Course Content Review Committee 2023-Present
●Southern California Chapter, Pro Bono Liaison:2018 - 2020,
o Asylum O ce Liaison: 2016 – 2018, 2022-Present
●AILA National, VAWA’s, U’s, and T visas Committee: 2021- 2022
●AILA National, California Service Center Committee: 2019 - 2020
Orange County Bar Association,Member
2016 - Present
Immigration Section Chair:2020,Secretary/Treasurer & Chair Elect:2019
Whittier Law School Alumni Association Board
2016 – 2020
Vice President: 2017- 2020,Director-at-Large: 2016 – 2017
Cerritos & Fullerton Community Colleges
2016 – 2021
Guest Lecturer – Immigration Law for Paralegals
EDUCATION
Whittier Law School,Costa Mesa, CA —Juris Doctor
Graduated May 2013
●Honors: Dean’s Merit Scholarship, 2010-2011, Moot Court Honors Board
Sonnenberg Competition Best Overall Competitor, 2011.
●Activities: Moot Court Honors Board Clerical Justice, Moot Court
Competitor at Howard University, Bryant-Moore Competition 2013,
Hispanic American Law Students Association President, International Law
Society Vice President, Asian Pacific American Law Student Association
Member.
University of California, Irvine—B.A., International studies,
Minor: Spanish
Graduated June 2007
●Honors: Dean's list, Fall 2006 and Spring 2007 academic terms
●Activities: Athletic scholarship for 2003-2007 academic terms as member
of NCAA Division I Swimming Program, Seven-time UC Irvine Scholar
Athlete Award Recipient.
VOLUNTEER EXPERIENCE
L.A. County Bar Association
Domestic Violence Project, Los
Angeles, CA, 2016 – October 2021
Esperanza Immigrant Rights
Project and Kids in Need of
Defense (KIND)2015 – 10/2021
Pro Bono Attorney
●Represented adults in the
Adelanto Detention
Center and former Santa
Ana Jail Detention Center
in bond hearings and
asylum hearings.
●Represented
unaccompanied children
in asylum and Special
Immigrant Juvenile
Status hearings.
LANGUAGES
Spanish - Fluent
9
Devin Rose Chatterton
California Bar # 313760 Los Angeles, CA drchatterton@gmail.com 714-654-6140
EDUCATION:
GEORGETOWN UNIVERSITY LAW CENTER May 2016
Juris Doctor, Exceptional Pro Bono Pledge Honoree
Journal: Georgetown Journal of Legal Ethics, Senior Notes Editor
Publication: “Louisiana and the Department of Justice Agreement Elucidates the
Lack of Adherence to the ADA,” Georgetown Journal of Legal Ethics, 2015
UNIVERSITY OF SAN FRANCISCO May 2013
Bachelor of Arts, cum laude, Sociology
Activities: San Quentin California State Prison Alliance for Change Member
Boston University Study Abroad – London
EXPERIENCE:
IMMIGRANT DEFENDERS LAW CENTER (Los Angeles, CA) December 2022 – Present
Directing Attorney
• Direct and manage 7 staff attorneys, 1 managing attorney, and 5 support staff members on the
Community Defense Project which provides universal removal defense representation
• Manage contract proposals and negotiations with other non-profits, city council members, and
county board members in Los Angeles, Long Beach, and Santa Ana
• Track and manage data for contract deliverables
• Independently represent ImmDef in local, state, and national collaborative meetings
SANCTUARY FOR FAMILIES (New York, NY) May 2021 – December 2022
Senior Staff Attorney
• Represent survivors of gender based violence in affirmative and defensive immigration cases
• Manage a caseload of approximately 250 clients as well as a team of 3 in our Brooklyn office
• Coordinate with Pro Bono partners and oversee case management and assignments for our clients
• Represent SFF in budgetary proposal meetings with government officials to secure financial grants
• Give internal presentations on Crim/Imm concepts and removal proceedings preparation and strategy
• Attorney advisor with the Columbia Law School Domestic Violence Project
IMMIGRANT DEFENDERS LAW CENTER (Los Angeles, CA) December 2017 – April 2021
Staff Attorney / Managing Attorney
• Represented mentally incompetent immigrants and separated families in removal proceedings in Los
Angeles and Adelanto Immigration Court and before the Board of Immigration Appeals
• Managed the National Qualified Representative Program, overseeing program administrative tasks
• Supervised a team of 5 staff attorneys, 2 paralegals, 1 case manager, and summer interns
• Coordinated with outside organizations to secure bond/bail funds for detained clients
• Acted as liaison and represented ImmDef in local, state, and national collaborative meetings monthly
CHILDREN’S LAW CENTER OF CALIFORNIA (Los Angeles, CA) Summer 2017
Contract Staff Attorney
• Represented children as appointed counsel in every stage of the Juvenile Dependency Court system
• Managed a caseload of approximately 314 clients independently
NEW YORK COUNTY DISTRICT ATTORNEY (New York, NY) August 2016 – May 2017
Fellow, Rackets Bureau
• Draft motions, search warrants, subpoenas, and briefs relating to rackets investigations
GUEST LECTURER: The New School, Immigration and the Politics of Fear (2022)
LANGUAGES: Spanish (proficient)
INTERESTS: Half marathons, wine tasting, live music, mutual aid volunteering, documentaries 10
EDGAR DIAZ
(626) 388-0990 | eediaz@berkeley.edu
_____________________________________________________________________________________
Work Experience
Immigrant Defenders Law Center, Los Angeles, CA
Paralegal Coordinator, June 2021- Present
●Facilitate communication between managing Attorneys and Paralegals.
●Supervise a six-person Paralegal team approving timesheets and managing availability requests to
ensure office coverage. Provide supervision and training.
●Interview, hire, and develop an onboarding plan for a successful introductory period for newly
hired Paralegals.
●Draft monthly evaluations to determine a new hire’s grasp of role expectations.
●Conduct weekly one-on-one check-ins with Paralegals to gauge workload capacity and delegate
tasks to alleviate case overload.
●Lead biweekly team meetings to relay office policy updates.
●Conduct monthly professional development training about immigration policy and Paralegal
technology skills.
●Audit monthly Paralegal expenses and prepare expense reports.
●Foster a collaborative culture between Paralegals to build a shared template bank.
Immigrant Defenders Law Center, Los Angeles, CA
Paralegal, April 2017- 2021
●Conducted intakes and client interviews for case research.
●Produced legal research to cite legal briefs and supporting evidence.
●Coordinated with third-party agencies to collect client medical/criminal records.
●Maintained Outlook calendars and scheduled court hearings for four attorneys.
●Conducted E-filing and in-person filing at state court and federal court.
●Assembled pre-trial binders and all pre-trial filings.
●Drafted client declarations and client correspondence.
●Partnered with attorneys to gather supporting evidence to assemble bond packets.
●Prepared and filed Adjustment of Status Applications.
●Prepared Special Immigrant Juvenile Status applications and all supporting materials at state
court and with USCIS.
●Conducted Know Your Rights Presentations at Emergency Shelters to groups of 30+ children.
Nelson & Associates, Pasadena, CA
Immigration Paralegal, March 2016 - December 2016
●Prepared and filed asylum, employment, and family-based immigration petitions, with USCIS,
EOIR, the U.S. Department of State, and the U.S. Department of Labor.
●Translated between Clients and Attorney during client consults and meetings.
●Interviewed clients to gather case facts and screened for eligibility.
●Maintained and organized client documents in paper and electronic filing.
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Wedu Global, Bangkok, Thailand
Leadership Development Intern, August 2015 - December 2015
●Created an online resource tool to implement new mentorship strategies.
●Conducted interviews and reviewed applications for potential new “Rising Stars”.
●Developed curriculum to facilitate leadership development in the mentorship program.
●Contributed to the team effort by accomplishing office tasks, as needed.
Skills and Certificates
●Microsoft Office Suite
●Adobe Acrobat: Proficient
●NSLT Legal Technology Certificate
●Westlaw and LexisNexis
●Paralegal Certification Candidate (Expected Fall 2024)
Education
●Santa Ana College, Santa Ana, CA
Paralegal Certification Candidate (Expected Fall 2024)
●University of California, Berkeley, Berkeley, CA
Political Science, BA; Education, Minor (2013-2015)
●Mount San Antonio College, Walnut, CA
Associate in Arts (2011-2013)
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Riley Mailman, Esq.
2400 Elden Ave., Apt. 29, Costa Mesa, CA 92627 • (714) 727-6099 • rileyhmailman@gmail.com
LICENSES
State Bar of California (2019)
United States District Court for the Central, Southern, and Northern Districts of California
EDUCATION
University of Southern California Gould School of Law
Juris Doctor, May 2019
GPA:3.67 (top 25%)
Honors:Hale Moot Court Honors Program
High Honors Grades: Antitrust Law (highest grade in course); Constitutional Law: Rights;
Veterans Legal Practicum; Pretrial Advocacy; U.S. Foreign Policy and
International Law; Negotiation Theory and Application
Honors Grades: Federal Courts; Evidence; Civil Procedure; Criminal Procedure; Constitutional
Law: Structure; Torts; Contracts; Business Organizations; First Amendment
Activities:Vice President of Communications, International Refugee Assistance Project;
Teaching Assistant to Professor Sam Erman and Professor Mark Haddad;
President, Gould Christian Fellowship
Biola University
Bachelor of Science,summa cum laude,Business Administration, May 2016
GPA:3.94
Honors /Awards: Dean’s List; President’s Scholarship (awarded to one student per year)
Activities:Student Orientation Services; Leadership Certificate Program
EXPERIENCE
Immigrant Defenders Law Center Santa Ana, CA
Staff Attorney November 2023 – Present
●Represent individuals in removal proceedings and in other settings pertaining to immigration matters.
●Participate in the Spanish Immersion Project to learn Spanish and effectively communicate with clients.
Manatt, Phelps & Phillips, LLP Costa Mesa, CA
Investigations, Compliance, and White Collar Defense Associate January 2022 – November 2023
●Worked on a trial team that won an approximately $45 million jury verdict in a nearly two-month trial.
●Advised on a mediation for a False Claims Act healthcare matter by conducting case law research,
reviewing documents, and discussing legal strategy.
Jones Day Irvine, CA
Associate October 2019 – October 2020
●Reviewed a company’s documents and drafted responses to an SEC subpoena.
●Collaborated on a trial and briefing team that successfully obtained relief for three asylum seekers.
CLERKSHIP
United States District Court for the Central District of California Los Angeles, CA
Judicial Law Clerk to the Honorable Mark C. Scarsi October 2020 – October 2021
●Served as Judge Scarsi’s law clerk during his first year as a judge.
●Drafted numerous orders on motions filed in civil and criminal cases.
ADDITIONAL INFORMATION
Publication:The Need Movement: Raw Truths of the Teenage Life (2012) (self-published)
Wrote a faith-based book that helps teenagers overcome challenging circumstances.
Interests:100-mile bike rides; Running; Trying different restaurants in Orange County, California
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Rebeca Gomez Cruz
(805) 556-2386
becky.gomezz138@gmail.com
Native Spanish speaker
Web & graphic design
Public speaker
Data management
Quick thinker
Always learning
Trauma-informed care
Innovative
Time management
Mental health first aid
Excellent verbal and written
communication skills
Skills
Violence Prevention Coordinator at Lumina Alliance 2022- Present
Experience
Developed Engaging Educational Programs:
Designed and implemented comprehensive training presentations and curriculum aimed at educating youth and community members
on healthy relationships, emphasizing awareness of abusive dynamics.
Traveling Educator:
Traveled extensively throughout the county to deliver age-appropriate Sexual Education sessions to students from 7th to 12th grade,
fostering a culture of informed decision-making and well-being.
Certification Training Leadership:
Conducted multiple sessions of the California State Sexual Assault certification training for both staff and volunteers, ensuring a well-
trained and sensitive community support network.
Community Outreach Coordinator:
Organized and mobilized a team of 11 volunteers while they completed a 5-year grant cycle. They then spearheaded outreach efforts at
various community events to promote violence prevention, effectively communicating the importance of fostering safe environments.
Event Organizer:
Hosted engaging community events such as Halloween fairs, movie nights, and art shows, providing interactive platforms for
community members to connect with educational materials in a fun and accessible manner.
Document Development and Grant Support:
Researched, applied and received grant funding to support the creation of new innovative community and school programs.
Client Case Manager at Stand Strong (IPV & SA Support Agency)
2020-2022
Arroyo Grande High School
University of California, Santa Cruz (UCSC)
2013
2018
Education
Flexible
Collaborative
Culturally competent
Positive & patient
Grant writing
Project management
Housing Advocacy and Partnership Building:
Advocated for clients by connecting with landlords and property management companies, facilitating rental applications, and
assisting with benefit applications (incl. Section 8), ensuring access to stable housing and essential resources.
Strategic Community Partnerships:
Established partnerships with local shelters to provide crucial support amid the county's housing crisis, demonstrating proactive
engagement in addressing systemic challenges.
Leadership in Community Outreach:
Led and coordinated food and basic needs drives, organizing weekly deliveries to support individuals and families throughout the
county, exhibiting a commitment to community welfare.
Efficient Property Management Coordination:
Managed communication regarding property management aspects for both clients and colleagues, facilitating utility and property
management appointments with external businesses, ensuring seamless logistical coordination.
Trauma-Informed Crisis Services:
Provided trauma-informed services to all crisis callers and walk-ins at Stand Strong, offering compassionate support and resources to
individuals in distress, fostering a safe and empathetic environment.
Worked with Incarcerated Population
Provided direct support and programming within prisons, juvenile hall and jails.
Organized
Detail-oriented
Educator
Neurodivergent advocacy
Immigrant population
Public policy experience
First-generation Mexican American immigrant and DACA recipient with a non profit background, committed to
serving my community through trauma-informed and empowering social services and education.
14
Proposed Work Plan
Anticipated Approach
ImmDef’s representation model is grounded in a universal approach to legal defense, which includes
handling a wide range of immigration proceedings and appeals for individuals facing removal. Our staff is
well-versed in the complexities of removal, deportation, bond, expedited removal, and exclusion
proceedings, and regularly works with detained individuals at Desert View Annex, Mesa Verde, Otay
Mesa and Golden State Annex detention facilities. We ensure comprehensive representation for each
client by conducting thorough screenings to determine eligibility. Under prior funding from the City of
Santa Ana we focused on Santa Ana residents as a priority but also accepted referrals from clients with
strong connections to the city. This approach allows us to respond quickly and provide on-the-spot legal
representation when eligible.
For detained clients, ImmDef will represent individuals in bond hearings, petitions for writ of habeas
corpus, ICE detainer rescission requests, parole requests, and other forums challenging detention
conditions where applicable. Our staff attorneys are adept at handling these complex cases, often
requiring detailed legal research, coordination with government agencies, and preparation of strategic
case theory. Representation in asylum-only or withholding-only proceedings is provided by our
experienced attorneys who are familiar with federal immigration judges, and we are prepared to handle
appeals to the BIA or the Ninth Circuit Court of Appeals. This includes assisting with Motions to Reopen,
petitions for review, and motions for stays of removal, ensuring our clients have continued representation
through the appellate process.
ImmDef’s model also covers representation in state court proceedings, such as Special Immigrant
Juvenile Status and Post-Conviction Relief cases. We understand the intersection of immigration and
criminal law, and our staff attorneys are experienced in navigating these complex cases. ImmDef
maintains a robust team of experienced staff for Post Conviction Relief, a feature that is extremely rare
among immigration legal non-profits nationwide. This specialized team handles intricate matters with
expertise and focus. Our commitment extends beyond the initial representation period; we continue to
support clients through motions to reopen or reconsider final administrative orders and related state court
matters. Additionally, we utilize our robust case management system, Cerenade, to monitor client
progress, update case files, and maintain communication between our team and Santa Ana’s Project
Manager. This system enables us to produce detailed quarterly reports, attend in-person meetings as
requested, and ensure ongoing transparency and accountability in our service provision.
Suggestions and Concerns
ImmDef currently has 52 active cases that are funded by the City of Santa Ana, reflecting its commitment
to providing robust removal defense services that align with the City's dedication to justice and equity in
immigration proceedings. Removal defense cases often require significant time and resources, with many
lasting several years before reaching resolution. Notably, some Santa Ana clients have been represented
by ImmDef for over five years due to the complexities of immigration law and procedural delays.
ImmDef looks forward to the opportunity to continue partnering with the City of Santa Ana. However, if
the City of Santa Ana decides not to select ImmDef as a partner for this round of proposals, we would like
the chance to discuss funding options and establish a plan of action for these cases to ensure that the
clients are fully served and supported.
15
Deliverable Description, Implementation, and TimeLine
•ImmDef’s approach to providing removal defense services is structured around fulfilling the
requirements specified in Exhibit A, ensuring high-quality, culturally competent legal
representation for individuals facing imminent deportation in Santa Ana.
Deliverables:
1.Client Representation: ImmDef will provide comprehensive representation in removal,
deportation, bond, and expedited removal proceedings as specified in Exhibit A. This includes
conducting thorough client screenings to assess eligibility and providing on-the-spot
representation when appropriate. Priority will be given to Santa Ana residents, with representation
extended to individuals with a strong connection to the city if local residents are unavailable or
decline representation.
2.Bond Hearings and Detained Representation: For detained individuals, ImmDef will provide
representation in bond hearings, petitions for writ of habeas corpus, ICE detainer rescission
requests, and parole requests when appropriate. This involves gathering evidence, presenting legal
arguments, and challenging continued detention or conditions of detention. ImmDef staff,
including experienced directing and staff attorneys, will provide comprehensive support to clients
through on-site visits and virtual representation.
3.Asylum and Withholding Proceedings: ImmDef will offer representation in limited scope
asylum-only and withholding-only proceedings before a federal immigration judge and assist with
appeals to the Board of Immigration Appeals (BIA) and federal Court of Appeals as specified in
Exhibit A when appropriate. This will involve preparing legal briefs, gathering supporting
evidence, and presenting arguments in both immigration court and appellate settings.
4.Motions to Reopen and Reconsider: ImmDef will handle cases that require filing motions to
reopen or reconsider directly with the immigration court. This involves gathering documentation
to support reopening a case, developing a strong legal strategy, and coordinating with other legal
staff to ensure comprehensive representation throughout the proceedings.
5.State Court Representation: ImmDef will provide representation in state court proceedings
related to removal defense, such as Special Immigrant Juvenile Status and Post-Conviction Relief.
This includes gathering necessary documentation, preparing declarations, and coordinating with
relevant agencies to support our clients’ cases in these forums.
6.Family Member Representation: ImmDef will provide representation for derivative family
members in related immigration petitions or applications, ensuring that all relevant legal steps are
taken to secure legal status for affected family members.
7.Rapid Response Representation: ImmDef will provide representation to individuals directly
affected by new policies brought forth and actions taken by the Trump administration. This will
involve immediate intervention if the community faces ICE raids at Santa Ana homes, schools or
businesses, staying informed and aware of current trends and tactics adopted by DHS and
ensuring our staff is trained to respond effectively. This plan involves assisting individuals who
may be detained due to an ICE raid on a limited scope basis (such as bond hearings or stay of
removal), without committing to full representation of their entire immigration case. This
approach focuses on keeping individuals in the US so they can continue to fight their case.
16
Appellate Representation Services:
1.ImmDef will assist in submitting Motions to Reopen to the BIA and petitions for review,
including motions for stays of removal with the Federal Court of Appeals for the Ninth Circuit
when appropriate. This will involve gathering evidence, filing necessary documents, and
presenting legal arguments at each stage of the appellate process.
2.Provide ongoing representation until the completion of appellate cases, including preparation of
legal briefs, oral arguments, and responses to opposing counsel’s briefs.
3.ImmDef will submit quarterly reports in a prescribed format to the City’s Project Manager,
detailing progress on providing services under the Scope of Services specified in Exhibit A.
These reports will include metrics on the number of cases accepted, the outcomes of cases, and
client feedback, demonstrating the impact of ImmDef’s representation.
4.Attend scheduled in-person meetings with City representatives to review service delivery and
program effectiveness, ensuring that our services are aligned with the needs of the Santa Ana
community and the requirements of Exhibit A.
Implementation Plan & Timeline:
1.Initial Client Screening and Intake: Conduct thorough client screenings to assess eligibility and
provide representation as specified in Exhibit A, with priority given to Santa Ana residents.
2.Case Management and Monitoring: Our staff attorney will spend 2 to 4 days per month
following up on referrals, conducting telephonic screenings, and managing case files. Weekly one-
on-one check-ins with the managing attorney will ensure that each case progresses according to
the plan, and that staff attorneys are supported in their workload.
3.Ongoing Support and Legal Strategy Development: Regular meetings with the managing
attorney and participation in workgroup meetings will ensure our staff is kept up to date on legal
trends and case law updates with a focus on Rapid Response to policies brought forth by the new
administration. This ongoing training will provide the necessary resources to navigate the actions
taken by the new administration, complex immigration and criminal law issues and ensure that all
case-related tasks are completed accurately and in a timely manner.
4.In-Person Meetings: Attend scheduled in-person meetings with City representatives to review
service delivery and program effectiveness, ensuring that our services are aligned with the needs
of the Santa Ana community and the requirements of Exhibit A.
5.Quarterly Reporting: Provide detailed quarterly reports to the City’s Project Manager in a
prescribed format, documenting the impact of ImmDef’s services, progress on client cases, and
outcomes compared to unrepresented detainees.
6.Hire Additional Staff: ImmDef will hire one additional staff attorney to expand capacity of rapid
response efforts in the City of Santa Ana.
7.Grow and strengthen our work: Continue to successfully execute the plan set forth in year one
by continuing to provide our clients with comprehensive representation, screening and intaking
newly identified clients, reinforcing support and development of legal strategy by identifying
training resources most relevant to the issues we will face with the new administration.
8.Rapid Response Removal Defense: Become the known entity for Rapid Response Removal
Defense in the City of Santa Ana, so that if any Santa Ana resident is detained by ICE, afraid to
appear in immigration court or unaware of their options, they immediately think to call ImmDef.
17
By adhering to this implementation plan and delivering the specified services outlined in Exhibit A,
ImmDef will continue to provide high-quality, culturally competent representation for individuals in
Santa Ana facing removal proceedings, helping to mitigate the impact of immigration detention and
support the long-term success of our clients.
References
References required for this proposal have been completed and included in the references section.
18
Cost Proposal
19
Funder:City of Santa Ana
Staff Name Position Category Base Annual Salary Annual Fringe (Base Annual Salary x fringe 23%)% FTE on Program Total
Cecilia Palomera Case Management Associate $53,999 $12,420 20%$13,284
Riley Harrison Mailman Staff Attorney $84,000 $19,320 100%$103,320
Ming Tanigawa-Lau Staff Attorney $84,000 $19,320 55%$56,826
Edgar E. Diaz Gonzalez Paralegal Coordinator $68,905 $15,848 15%$12,713
Melissa Shepard Director $152,000 $34,960 9%$17,071
TOTAL PERSONNEL EXPENSES 199%$203,214
TOTAL % OF FTE 1.99%
Expense Explanation Total
Litigation Costs Mental health & Country Condition Experts $20,000
G & A Rate 12.00%$26,786
TOTAL OTPE EXPENSES $46,786
TOTAL BUDGET $250,000
Year 1 250,000$
Funder:City of Santa Ana
Staff Name Position Category Base Annual Salary Annual Fringe (Base Annual Salary x fringe 23%)% FTE on Program Total
Cecilia Palomera Case Management Associate $55,619 $12,792 20%$13,682
Riley Harrison Mailman Staff Attorney $86,520 $19,900 100%$106,420
Ming Tanigawa-Lau Staff Attorney $86,520 $19,900 55%$58,531
Edgar E. Diaz Gonzalez Paralegal Coordinator $70,972 $16,324 15%$13,094
Melissa Shepard Director $156,560 $36,009 9%$17,583
TOTAL PERSONNEL EXPENSES 199%$209,310
TOTAL % OF FTE 1.99%
Expense Explanation Total
Litigation Costs Mental health & Country Condition Experts $13,904
G & A Rate 12.00%$26,786
TOTAL OTPE EXPENSES $40,690
TOTAL BUDGET $250,000
Year 2 250,000$
Santa Ana Deportation Defense Fund
Personnel Expenses
Other Than Personnel Expenses (OTPE)
Santa Ana Deportation Defense Fund
Personnel Expenses
Other Than Personnel Expenses (OTPE)
Certifications (Attachments)
22
CITY OF SANTA ANA
Certification - I certify that I have read, understand and agree to the terms and conditions of this
Request for Proposals. I have examined the Scope of Services (Exhibit A) and am qualified to
provide services being requested as specified herein. I understand and agree that I am responsible
for reporting any errors, omissions or discrepancies to the City for clarification prior to the submission
of my proposal.
PROPOSER’S STATEMENT: I have read, understood and agree to the terms and conditions on
all pages of the Request for Proposals. Upon request, I will transfer and deliver goods or services to
the City in accordance with said terms and conditions.
_________________________________________________________________________________
LEGAL NAME OF COMPANY PHONE AND FAX NUMBERS
__________________________________________________________________________________
PRINTED NAME OF AUTHORIZED AGENT TITLE
__________________________________________________________________________________
SIGNATURE OF AUTHORIZED AGENT DATE E-MAIL ADDRESS
__________________________________________________________________________________
FEDERAL ID NUMBER (IF APPLICABLE) CONTRACTOR LICENSE NUMBER
(IFAPPLICABLE)
__________________________________________________________________________________
CITY OF SANTA ANA BUSINESS LICENSE NUMBER
(PLEASE PROVIDE IF AVAILABLE, BUT NOT REQUIRED UNTIL AND IF AN AWARD IS MADE TO PROPOSER.)
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.
ATTACHMENT A
PROPOSER’S CERTIFICATION, PROPOSAL PRICING
City of Santa Ana RFP No. 24-137 Page 24 of 30
Phone: (213) 634-0999 Fax: (213) 282-3133
634 S. Spring Street, 10th Floor, Los Angeles, CA 90014 __________________________________________________________________________________
BUSINESS ADDRESS
Immigrant Defenders Law Center
Lindsay Toczylowski President and CEO
Lindsay@immdef.org
47-4473312
12/18/2024
23
CITY OF SANTA ANA
Proposer understands and agrees that this written RFP (or any part thereof specifically designated and
accepted by the City of Santa Ana, hereinafter City) shall constitute the entire agreement between proposer
and the City only after it has been accepted by the City Council, endorsed by the Clerk of the Council with
her signature and official seal noting hereon the action of approval of the Council, signed by the Executive
Director or his duly authorized agent, and signed by the City Attorney, denoting his approval of the form of
this document, and its execution, and when it or an exact copy of it has been either delivered to proposer or
deposited with the United States Postal Service properly addressed to the proposer with the correct postage
affixed thereto.
Proposer further agrees that upon delivery (as defined above) of the accepted agreement he/she will furnish
City all required required bonds and certificate of liability insurance within ten (10) days (excluding Saturdays,
Sundays and City’s legal holidays), or the funds, check, draft, or proposer’s bond substituted in lieu thereof
accompanying this proposal shall become the property of the City and shall be considered as payment of
damages due to the delay and other causes suffered by City because of the failure to furnish the necessary
bonds and because it is distinctly agreed that the proof of damages actually suffered by City is difficult to
ascertain; otherwise said funds, check drafts, or proposer’s bond substituted in lieu thereof shall be returned
to the undersigned.
Proposer understands that a proposal is required for the entire work, that the estimated quantities set forth
in the RFP schedule are solely for the purpose of comparing proposals, and that final compensation under
the contract will be based upon the actual quantities of work satisfactorily completed.
All terms contained in the specifications, the certification of nondiscrimination by contractors, and the
required insurance certificates are to be incorporated by reference into this agreement and are made
specifically as part of this RFP.
Firm________________________________________________________________________________
Signed and Printed Name: ______________________________________________________________
Title ________________________________________________________________________________
Date
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.
ATTACHMENT C
PROPOSER’S STATEMENT
City of Santa Ana RFP No. 24-137 Page 26 of 30
Immigrant Defenders Law Center
President and CEO
Lindsay Toczylowski
12/18/2024
24
25
CITY OF SANTA ANA
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or
her knowledge and belief, that:
(1)No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned,
to any person for influencing or attempting to influence an officer or employee of any Federal
agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member
of Congress in connection with the awarding of any Federal contract, the making of any Federal
grant, the making of any Federal loan, the entering into of any cooperative agreement, and the
extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan,
or cooperative agreement.
(2)If any funds other than Federal appropriated funds have been paid or will be paid to any person
for influencing or attempting to influence an officer or employee of any Federal agency, a Member
of Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned
shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities," in
conformance with its instructions.
This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into
this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for
each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he or she shall
require that the language of this certification be included in all lower tier subcontracts, which exceed
$100,000 and that all such subrecipients shall certify and disclose accordingly.
Signed:
Title:
Firm:
Date:
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.
ATTACHMENT E
NON-LOBBYING CERTIFICATION
City of Santa Ana RFP No. 24-137 Page 28 of 30
President and CEO
Immigrant Defenders Law Center
12/18/2024
26
CITY OF SANTA ANA
The undersigned consultant or corporate officer, during the performance of this contract, certifies as
follows:
1.The Consultant shall not discriminate against any employee or applicant for employment because of
race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that
applicants are employed, and that employees are treated during employment without, regard to their
race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the
following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising;
layoff or termination; rates of pay or other forms of compensation; and selection for training, including
apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and
applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination
clause.
2.The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of
the Consultant, state that all qualified applicants will receive consideration for employment without
regard to race, color, religion, sex, or national origin.
3.The Consultant shall send to each labor union or representative of workers with which he/she has a
collective bargaining agreement or other contract or understanding, a notice to be provided advising
the said labor union or workers’ representatives of the Consultant’s commitments under this section,
and shall post copies of the notice in conspicuous places available to employees and applicants for
employment.
4.The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965,
and of the rules, regulations, and relevant orders of the Secretary of Labor.
5.The Consultant shall furnish all information and reports required by Executive Order 11246 of
September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant
thereto, and will permit access to his/her books, records, and accounts by the administering agency
and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules,
regulations, and orders.
1.In the event of the Consultant’s non-compliance with the nondiscrimination clauses of this contract or
with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or
suspended in whole or in part and the Consultant may be declared ineligible for further Government
contracts or federally assisted construction contracts in accordance with procedures authorized in
Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and
remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule,
regulations, or order of the Secretary of Labor, or as otherwise provided by law.
2.The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and
the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted
by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive
Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract
ATTACHMENT F
NON-DISCRIMINATION CERTIFICATION
City of Santa Ana RFP No. 24-137 Page 29 of 3027
CITY OF SANTA ANA
or purchase order as the administering agency may direct as means of enforcing such provisions,
including sanctions for noncompliance; provided, however, that in the event the Consultant becomes
involved in, or is threatened with, litigation with a subconsultant or vendor as a result of such direction
by the administering agency, the Consultant may request that the United States enter into such
litigation to protect the interests of the United States.
8.Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as
amended, no discrimination shall be made in the employment of persons upon public works because
of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital
status, or sex of such persons, except as provided in Section 1420, and any consultant of public
works violating this Section is subject to all the penalties imposed for a violation of the Chapter.
Signed:
Title:
Firm:
Date:
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.
City of Santa Ana RFP No. 24-137 Page 30 of 30
Immigrant Defenders Law Center
President and CEO
12/18/2024
28
References
29
CITY OF SANTA ANA
List and describe fully the contracts performed by your firm which demonstrate your ability to provide the
supplies, equipment or services included in the scope of the proposal specifications. Attach additional
pages if required. The City reserves the right to contact each of the references listed for additional
information regarding your firm's qualifications.
REFERENCE Customer Name:_________________________Contact Individual: ____________________________
Address: ________________________________Phone Number:
_______________________________ EMAIL: ____________________________________
Contract Amount: _______ _________________Year: ______________________________________
Description of supplies, equipment, or services provided:
Full scope removal defense services including representation in removal,exclusion, deportation, bond
proceedings; Full scope representation for detained individuals including but not limited to bond
gearings, petition for writ of habeas corpus, ICE detainer rescission request, and parole request;
Limited scope representation for Asylum-only, withholding only proceedings; Other services include full
and limited scope representation for Special Immigrant Juvenile Status, Post-Conviction Relief, and the
representation in all services listed above for client family members _________________________
REFERENCE Customer Name:_________________________Contact Individual: ____________________________
Address: ________________________________Phone Number:
_______________________________ EMAIL: ____________________________________
Contract Amount: ________________________Year: ______________________________________
Description of supplies, equipment, or services provided:
Full scope removal defense services including representation in removal,exclusion, deportation, bond
proceedings; Full scope representation for detained individuals including but not limited to bond
gearings, petition for writ of habeas corpus, ICE detainer rescission request, and parole request;
Limited scope representation for Asylum-only, withholding only proceedings; Other services include full
and limited scope representation for Special Immigrant Juvenile Status, Post-Conviction Relief, and the
representation in all services listed above for client family members ______________________
REFERENCE Customer Name:_________________________Contact Individual: ____________________________
Address: ________________________________Phone Number:
ATTACHMENT B
REFERENCES
City of Santa Ana RFP No. 24-137 Page 25 of 30
(213) 248 - 2012
(213) 200 - 2012
(562) 570 - 6782
Daniel Sharp
DSharp@dcba.lacounty.gov
320 W. Temple St. Room G-10
Immigrant Defenders Law Center
Immigrant Defenders Law Center Tony Viramontes
411 W. Ocean Blvd., 10th Floor
Long Beach, CA 90802
Los Angeles, CA 90012
Immigrant Defenders Law Center
$847,950 2023
Shaina Aber
saber@acaciajustice.org
2023$107,551
30
City of Santa Ana RFP No. 24-137 Page 25 of 30
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
_______________________________ EMAIL: ____________________________________
Contract Amount: ________________________Year: ______________________________________
Description of supplies, equipment, or services provided:
Full scope removal defense services including representation in removal,exclusion, deportation, bond
proceedings; Full scope representation for detained individuals including but not limited to bond
gearings, petition for writ of habeas corpus, ICE detainer rescission request, and parole request;
Limited scope representation for Asylum-only, withholding only proceedings; Other services include full
and limited scope representation for Special Immigrant Juvenile Status, Post-Conviction Relief, and the
representation in all services listed above for client family member
Tony.Viramontes@longbeach.gov
$133,000 2024
31