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Public Works Agency
<br />www.santa-ana.org/pw
<br />Item # 18
<br />City of Santa Ana
<br />20 Civic Center Plaza, Santa Ana, CA 92701
<br />Staff Report
<br />August 19, 2025
<br />TOPIC: Service Agreements for Fire Alarm & Sprinkler Systems Inspection, Repair, and
<br />Maintenance Services
<br />AGENDA TITLE
<br />Service Agreements for Fire Alarm and Sprinkler Systems Inspection, Repair, and
<br />Maintenance Services (General Fund & Non -General Fund)
<br />RECOMMENDED ACTION
<br />Approve service agreements with Viking Automatic Sprinkler Company dba Kimble Fire
<br />Protection, Bernel, Inc. dba VFS Fire & Security, HCI Systems, Inc., and Cal Building
<br />Systems, to provide as -needed fire alarm and sprinkler systems inspection, repair, and
<br />maintenance services for shared aggregate not -to -exceed total of $880,000 for the term
<br />beginning September 1, 2025 and expiring August 31, 2028, with a provision for one,
<br />two-year extension (Core Agreement No. A-2025-XXX)).
<br />GOVERNMENT CODE §84308 APPLIES: Yes
<br />DISCUSSION
<br />The Public Works Agency's Parks, Fleet, Facilities, and Refuse Division (PWA)
<br />oversees City facilities to ensure mechanical systems operate reliably and efficiently, as
<br />well as meet all applicable laws and regulations. City facilities are equipped with fire and
<br />life safety systems for the protection of life and property. The fire alarm systems, fire
<br />sprinklers, smoke detectors, fire pump, suppression system, monitoring systems, and
<br />related system devices require inspection, preventative maintenance, and repairs to
<br />ensure continuous uninterrupted operation. Service providers must possess the
<br />required licenses and experience to provide testing, inspections, repair, and
<br />maintenance in compliance with local, state, and national codes and regulations
<br />including, but not limited to, Uniform/International Fire Code Standards, California Fire
<br />Code Standards, National Electrical Code, and national Fire Protection Agency Code.
<br />The City currently allocates an average of $76,000 annually for fire inspection and
<br />preventative maintenance activities. However, major repairs and replacements of fire
<br />protection systems have been deferred, resulting in the obsolescence of many existing
<br />systems. Over the next five years, several control and monitoring systems are expected
<br />to require complete replacement. Staff estimates that annual expenditures for these
<br />critical upgrades may reach up to $100,000.
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