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HomeMy WebLinkAboutCALIFORNIA DEPARTMENT OF TRANSPORTATION (2) INSL"�ANCE NOT REQUIRED Return FULLY EXECUTED A'ORK NfiAY PROCEED A-2025-141 CITY CLERKCopy to City Clerk, M-30 DATE: AUG 2 8 2025 D. ►'V4A (a) ENCAMPMENT DELEGATED MAINTENANCE AGREEMENT ArizJsrO 2ac16Jt) t(pZ) WITH THE CITY OF SANTA ANA This ENCAMPMENT DELEGATED MAINTENANCE AGREEMENT ("AGREEMENT") is made by and between the State of California, acting by and through the Department of Transportation ("STATE") and the City of Santa Ana ("LOCAL AGENCY"); each may be referred to individually as a "PARTY" and jointly as "PARTIES." RECITALS 1 . This AGREEMENT will identify specific maintenance functions the LOCAL AGENCY will perform in the STATE right of way, including highway and freeway areas situated within STATE's jurisdictional limits as authorized under Streets and Highways Code Section 114 and 116. 2. This AGREEMENT does not supersede any Maintenance Agreements executed by the PARTIES. OPERATIVE PROVISIONS 1 . Maintenance Services. LOCAL AGENCY shall perform maintenance operations as set forth in this AGREEMENT, at the State Route(s) identified in Exhibit A. Maintenance operations include the removal of encampments, litter, debris, weeds and graffiti. 2. Prior Delegated Maintenance Agreements. This AGREEMENT does not supersede the PARTIES' any prior Delegated Maintenance Agreement(s) or Maintenance Agreements executed by the PARTIES. The previous agreements shall remain in full force and effect. 3. Maintenance Standards. LOCAL AGENCY shall perform all "maintenance" as defined in Streets and Highways Code Section 27 and in compliance with the standards set forth in STATE policies, procedures and specifications in effect and as amended. LOCAL AGENCY shall also follow applicable municipal ordinances as long as it is not in conflict with STATE laws, policies, procedures and specifications. 1 4. Maintenance Areas and Services.. LOCAL AGENCY shall only perform m:ai'nfenance services in the STATE right of way locations described in ExhiUlf A„ hereinafter referred as LOCATIONS:.. 5.. REVISING EXHIBITS. PARTIES can:revue:this AGREEMENT by mutually amending, replacing., or providing:additional pages to the Exhibits..Any such change must be signed by authorized representatives of PARTII`S,. and no fo:rmalr amendment to the body of this AGREEMENT will:be necessary. The revlsed Exhibit will:thereafter supersede the previous:Exhibit an:d become part of this,AGREEMENT. 6. AMIN'DMENT TO AGREEMENT. Except as provided in the,preceding sectlerys concerning Exhibit amendments, the:terms of this:AGREEMENT may only be amended by a formal written amendment execu'ed by both Pf5 RTI,ES. 7. Unsheltered' Encampment Removal,. A. Defi'nifi:ons: I.MPQ 1001 R1 (Exhibif D) - Maintenance Policy Directive issued: by the State, establishes, the agency's: official policy for the removal of encampments, from state highway, rights�of-way. Please refer to MkPD 10011 R'1. 2. PEH'_ Persons Experiencing Homelessness. a. Priority level' T ('Critical Priority for Expeditious: Removal); Encompmen-ts; that pose an imminent threat to: life:,. health;, safety, or Inifrasfructurel require immle:d.iate removal without prior notice. Examples>of m1minent Threats::. • Encampment close to:traffic,with:PEH&at immediate risk of being struck by vehicles:.. • PEHs living in confined spa°ces, such as bridge- Encampment near an unstable structure at risk; of collapse. Plea-se refer to MP'D 1001: R:1'.. 4. Priority Level 2 (Removal:Needed) Encompments that do: not pose an immed ate threat., Please refer to MP'D 1001 R:1. 8, Factual determination, of whether an encampment is Priority Level 1: will need prior confirmation-by the,STATE Encampment Specialist Maintenance. Super[riten-dent. C. m m ediaitely, upon: discovery and receiving. confirmation as provided,in the preceding,clause, by the STATE Encampment Specialist Maintenance Superintendent,. LOCAL AGENCY shall rem, ovq Level 1: encampments,and shallL inform by phone and] ern-alt of such removall!7 the STATE's Encampment Specialist Maintenance Superintendent.. Removal. of Level: 1: encampments:shall be pursuant t© M.PD 100-1 R.I. D. LOCAL AGENCY, shall remove Level 2 encampments and; in doing,so shall: adhere:to,STATE standords f6r working. . with PER :applicable, at the LOCATIONS, as detalle M,d in RD 100'1 R1 and State and, Federal low., D. Allow two weeks,to perform,outreach servlices,for priority Level: 2 encampments.. LOCAL AGENCY shall: submit on, Encampment Removal:: Request Form to the STATE"& Encampment Specidlist M"afnte'n-an-.ce Superintendent aryd' include all. requested: information including.i ti mesta mped' photos. (LOCAL AGENCY shall not move forward until! the: Removal Request has, been approved and signed T by appropri-ate STATE personnel.. Within one week of the completion diafe of o removal;. the LOCAL AGENCY shalls: complete iand submi-f to the STATE's, Encampment S.,pecia[M MaintenanceSuperinfendient, all: informati-on: required1n, the After-Action Report, including,' - : after photos.. LOCAL AGENCY may use,alternative,forms or reporting;templates-so long as aR required:Informaff'on',is included. E.- Nothing in this Agreement grants or waves the right of California: Highway Patrol tCHPI). and other law enforcement agencies ha-i jurisdicfion over the LOCATIONS'.. 8. Weed Abatement. LOCAL AGENCY shall engage in weed abatement operations. LOCAL AGENCY sh-all. control:weeds at ia level acceptable to STATE..Any weed confrof performed by chemical weed sprays (herbicide : shalt comply with, all laws, rules, a:nd.! regulations estaUlshed by California: Department of Food and Agric.ulture.All chemica[spray operations sh'al[be reported quarterly (form LAI 7) to STATE's landscape Specialist, Maintenance Suipport,identified:in Exhibit C. 9'. Graffiti Removal. LOCAL AGENCY shall!remove all:graffiti:from LOCATIONS. LOCAL AGENCY is solely responsible for ensuring that any graffiti:that in any way, resembles,a murat, artwork,paintings, or other similar elements shol[not be removed without the written authorization:of STATE. Graffiti removal!must, protect air and:water quality as required' by law. LOCAL AGENCY shall conform l to the terms stated:in S-TATE's. MialMenaince Manual,.Vol u-me, I, Family D Chapter, D111.06. 110. Maintenance Service Sched:u;]"e. LOCAL.AGENCY shall provide STATE's, District Area Maintenance Superintendent,as shown,in Exhibit' C, the,moinfen-aince service sc:h-edul,,e,.no:less than 7 days telephone or email notice before performing,any maintenance services,under this, AGREEMENT. Their em-ail:and" phone.number are, listed:on Exhibit C.- LOCAL. AGENCY shall'provide,the: Mtdcf Maintenance Ag,reement Coordinator (.,DM-,A\C, ),,, and District Area:Maintenance Superinterr.denf identified;in Exhibit .p r Co,f this,A,,GREE,M,ENTwith an-.enc�am: rneint,. litter, and schedule. Maintenance services shalli be.pravildeds!on an as,needed:: basis'. Prior written,approval:must be, received':ftorn,the STATE's,District Encamp mlenif Specialist thraughl ,the DMAC. Additionally, LOCAL AGENCY shall:either: create a contract with, CHPI for M—AZEEFor arrange:for use of other local'law enforcement as appropriate;a:nd'authorized,:by CHP prior To performing. any work..Maintenance services,shall:be perform ed, between the hours of 7:00 a.m. and:3-00,p.m..or as o1herwise,authorized by, the State R epFesentafivee, if necessary., LOCAL AGENCY must request through the, DMAC prior written.approval:from 1 STATE's,District Maintenance Su:p ervisor to perform any maInfenaince services before 7:00 a;.m,..or after MG, p.m..and/`or weekendt.,and holidays. 11.. Authorized Reimbursement. The functions, frequency and levelt.of maintenance services-delegated to:LOCAL.AGENCY under this, AGREEMENT and'amounts.oppropriated;to STATE for this:AGREEMENT, have been considered:in setfingi the,total relm bursement amounts-,,d u- -e-.to the LOCAL,AGENCY under this AGREEMENT.. STATE shall'reimburse.LOCAL AGENCY up to the amount shown,in Exhibit A-1. LOCAL.AGENCY may perform., addit! ional work V desired., but STATE will not reimburse LOCAL AGENCY for any work in:excess of the auth-orizedl:dollar limits,esfabllshed' herein. 12. Billing, Payment and Reporting. 12.1 Billing Date., LOCAL AGENCY shall:promptly submit billing.invoites in arrears,to the STATE,. for each past quarter including:the::period,pribr to the,close of STATE'-,fiscal:year on each l June 301h. 12. 2 Billing Submission Format. Each billing invoice shall include all of the follbwing: G. STATE's AGREEMENT number; b. Date(s). of services; G. Location of services;- d. Number of hours and:hourly rates; e.. Receipts for trash:disposali, and. f.. Racelpts,for equipment, materials,.and'supplies;- g. Before and:after photos, STATE shall pay LOCAL AGENCY for the actual cost of maintenance services.which 18 satisfactorily, performed:but shai[not exceed'the amounts.shown,in Exhibit A-T., 13. Successors. This AGREEMENT shall be..bindin.g upon a-Ind:inure,to,the benefit of each of the;PARTIES' successors4h-Mterest,lnclu.dfng' but not limited:fol any public entity to whomT a ny part of the STATE right of way covered)under this AGREEMENT may be relinquished:ancll:any suubsaquenfly incorporated:city or other mu.-nic[pality,established:withit-v the LOCAL AGEN�CY'sjurisdicfibna[limits. 14. Encroachment Permits. Before LOCAL AGENCY or its,contractor may enter STATE right of way to;perform:any maintenance services in the. areas,covered by,this,AGREEMENT,the! LOCAL s contractor 0 it Must apply, and the STATE's D[Wret Encroachment Permit Office imu&f issue an annual encroac htment permit of no cost to,LOCAL. AGENCY.. LOCAL.AGENCYmust obtain additional encroachment permits,if necessary, to enter or perform:any,work within STATE right of way not covered' by this AGREEMENT. STATE.will:issue these:additional, encroachment permits at no cost to LOCAL AGENCY. 1:5. Legal:Disposat of Liffer Collected:. LOCAL AGENCY shalt make its own arrangements for the legal disposal of litter or debris malteri'als,to authorized disposal sites. LOCAL AGENCY shall not leave any filled:litter bags,litter piles or other groups,of litter assembled;during its,maintenance'ce services.along.or in:STATE Right of W-by. Such litter groupings shall be removed:out of STATE Right, of Way t each day LOCAL AGENCY performs the,. mal':n anance servi'ces,in.thk,' AGREEMENT. 16. Storage of:Personal Items.. s. LOCAL AGENCY shall:meef the storage requirements of no n!tha 60: days for any persona[ property that is collected as set forth in.MFrD, 1004 R-1. LOCAL.A,(GENCY shall.follow W'D TOOT R-1 with:regard to the fferns thcf are to be collected and stored. To the extent LOCAL AGENCY deviates from these requirements, LOCAL AGENCY shall.fully defend, indemnify anal save,harmless STATE and,its officers:and employees from: all;clairns,suffs, or actions,of every,kind;occurring by reason of any deviation from M, PD, 1:00"I R-I: as set forth in the indemnification paragraph- below. 17. Hazardous Waste and:Hazardous Materials. LOCAL.AGENCY shall:be fully and solely,responsible: for the:proper identification, haindling, removalil and disposal:of all hazardous,waste. and:hazardous material during.the.performance-of maintenance services pursuant to this A G- R,,EEMENT. e. LOCAL AGENCY shall be solely..- 18. Safety and Worker Compil'anc responsible for crew.,pay,.workers,compensaflon and any at-her bensfits- required by state and:federal:low. Subcontractor&and,crew members are not considered.STATE"s employees of any time. LOCAL AGENCY shall comply,with all,a:pplica;bl-',e,State and'Federal'statutes and riegUa-flons governing worker and public safety;,inclUding,but not limited to,complIance with CAL-OSHA regulations and guidelines.,LOCAL AGENCY shol[make arrangements through the STATE,if traffic confrok, flags, signs,or I' .nd, ,ea closures arsenecessary necessa to:saf ely perform any maintenance services. STATE's maintenance Supervisor or designee shall! determine what protections: are..reqpired at the worksife pursuant to opplf'cable provisiibfls,of the,STATE's (Caltrans): M,ainfen-ance Manua[, : [nciludIng; but not limited fo Voium,e T„Chapter 8-. Protection of Workers. 19'. Equipment and Supplies.. LOCAL AGENCY shall;provide the necessary equipment,:tools, personal protective equipment, materials'. supplies. and: products,necessary to:perform the. maintenance:services under this A,,,G,, R,EEMENT. STATE shall:reimburse LOCAL AGENCY for the,reasonable costs of such, equipment airvd supplies, not to>exceed the authorized; expendit ures,set forth- in Exhibit A-1. 20. Leg:a[Rellafion&and:Responsibilities.. 20.1 No Third-party Beneficiaries,. This.AGR?EEMENT is not intended to create duties, abligations, or rights,of third;parties,beyond.the PARTIIES,to.this,AGREE MENT. Nor does this AGR-EEMENT affect a PARTY'&legal'liability by imposing any standard of care for the m,aintenanc, e,of STATE,highways different from;the-standard i of care, imposed; by low.. II 2 0.2 Indemnification. Neither STATE nor any of its officers or employees is responsible for any infury, cl-amage,or liability occurring:by reason of anything:done or omitted to, be done by LOCAL AGENCY in connection with any work, authority orjorisdiction conferred upon LOCAL AGENCY under thi]s,AGREEMENT.. LOCAL AGENCY shaill,fully defend,,indemnify, and,save harmless STATE and its officers and employees:from all claims,suits, or actions,of every, Hindi occurring by reason of anything done or omitted:to be done. by,LOCAL AGENCY, its contractors,sub contractors and/or its agents pursuant to,this A G- REEMEN1. Neither LOCAL AG ENCY nor any of its afficers, or employees-is, responsible for any injury, damogeL or liability occurring by reason of anything. done or omitted,to be.done by.. STATE,in connection, with:any work, authority or jurisdiction-conferred:upon:STATE under this,Agreement- STATE shall fully defend, indemnify, a,ndj save. harmless LOCAL.AGENCY and its officers and employees from:alls cl',afms,suits, or actions of every,kind:occurring,by reason:of anything done or omitted"to be d:One-.by STATE,,its,contractors", subc onatracfors, a.nd//or its,agents., pursuant to. this Agreement. 203 Work-related:Injuries,.. If a LOCAL AGENCY-assigned crew.member is;injured i while,performing maintenance servites,under this; AGREEMENT;, LOCAL AGENCY or its designated:subcontractor shall: be responsible for ensuring,the-.crew.,member is,given'.prompt medi-da 1,care and treatment ent and'if necessary,.transportation to a, m'eclicaffacility. LOCAL AGENCY or its designated subcontractor shall'administer any injury,and workers.compensation,claims.. LOCAL AGENCY shall!notify the,STAT-Fs:Area:Maintenance Superintendent within twenty-four (.124),.' hours,when any such, incidenfi.has.occurred..red: 21. Prevallitingi Wages and Labor Compliance- If the,work performed under this,AGREEMENT falls within the requirement of Prevailing:wages as.per Labor Code,Section 1720 through; 1815-LOCAL.AGENCY shall: comply; with,any and.all applitable lobor,and- prevailing wage requirements in Labor Cade Sections 1720.through 18,15,and: implementing regulations for public works.or maintenance contracts, and subcontracts:executed for the LOCAL AGENCY's maintenance- services under this AGREEMENT. LOCAL.AGENCY agrees to'include prevailing:wage- requirements in its contracts for public works..Work� performed: by, LOCAL AGENCY's own.forces is exempt from,the, Labor Code's prevailing wage.. 22. Insurance.. LOCAL AGENCY and:its contractors shaR maintain In force, during the term of this:AGREEMENT, a policy of general liability insurance, inc, [u ding:coverage of bodily injury and property damage Ila bifity, naming,the STATE, its,officers,,, agents and employees as the additional. insured in an amount of $1, million per occurrence, $2 millibn in aggregate,and:$5.million in:excess, as may be amended as the minimum liability coverage.Jim-Its codified in the State'&Standard, Specifications,. LOCAL AGENCY will provide a certificate of insurance evidencing this insurance ina form i satisfactory to STATE as a!condition! to,ST AT E's execution of this is,AGREEMENT.. 23. Budget ContIngency., STATFs:payments,to, LOCAL AGENCY are confingent upoin.the. Legislature appropriating sufficient fund-S,under the, Budget Act and the encumbrance,of funding to STATE'&Ustflict Office. 24. Termination. Either PARTY may terminate this,AGREEMENT upon 30 days," prior written notice to the:other PARTY. 25. Effective Date,(Tenn)i of Agreement. This AGREEMENT shall: become effective on the last of the dbtes each PA-R.T.Ts,authoriz ed. representafiVe, hus executed!this,AGREEMENT and:shall expire,on:June: 30, 2027., 26. Authority. Each ind:Vdual;executing:this,AGREEMENT on behalf of each PARTY represents,and:warrants-that fte./she is duly auth-orized. u:nd::er the law to execute this AGREEMENT. LOCAL AGENCY represents and: certiffes,that it has, through- its regular political:process, a0horized the execution of this.AGREEMENT by appropriate resolution, delegation, or plenary authority as;required. 27. Default. If LOCAL AGENCY fails to perform obligations assumed' u nder this, agreement, the, S!T-.,A,.,TiE may-, by written notice, request that the. default, be remedied withih,thirty(W)i calendar drays.. If LOCAL AGENCY fa-ils, or refuses to do so, the, STATE may seek legal: remedies, including-., specific performance, complete the obl[gations. , and refuse to pay LOCAL AGENCY'"& future. invoices until. STATE's" expenses, are redeemed. 28. Counierparts. This AGREEMENT may be executed,in one or more counterparts, ea,ch,of which shall':be deemed'an original, but all:of which together shall:constitute one, and the same:document. 29. Electronic Signatures. Electronic signatures of the PARTIES, whether digital or encrypted, are intended to authenticate this written AGREEMENT, and shall have the same force and effect as manual signatures for this AGREEMENT. 30. Party Representatives and Notices. All notices, document submittals and invoices required under this AGREEMENT shall be deemed to have been fully given when made in writing and received by the PARTIES at their respective addresses listed on Exhibit C. 31. List of Exhibits. Exhibit A- Locations Exhibit A-1 - Funding Exhibit 8 - Proof of Insurance Exhibit C- PARTY Representatives and Contacts Exhibit D - Maintenance Policy Directive (MPD) 1001 Rl STATE OF CALIFORNIA THE CITY OF SANTA ARA DEPARTMENT OF TRANSPORTATION Dated_ Dated: Alvaro Nunez Deputy District Director City Manager Maintenance District I 12 APPROVED AS To FORM: SOMA R. CARVALHO CITY ATTORNEY i 8f 04125 Dated: :! '.(UU' Nellesen Assistant City Attorney ATTEST Dated: City Clerk CALTRAN5 DELEGATED MAINTENANCE AGREEMENT EXHIBIT A MAINTENANCE SERVICES AND LIST OF LOCATIONS Page 1 of 13 Maintenance Services Provided:-all work to be performed on sites that are accessible from the public right of way. City of Santa Ana staff and/or contractors will not perform work on freeway right of way for safety purposes. 1. Encampment Removal and Cleanup (per State Procedures) 2. Litter and Debris Removal to include but not limited to; a. Garbage b. Furniture c. Appliances d. Tire casings e. Bulky and large items f. Automobile wreckages g. Auto Components h. Clothing i. Beverage Containers j. Food packages 3. Weed Abatement-Control and removal of weeds 4. Graffiti Removal Services using pre-approved paint colors for Cal-Trans Schedules and Frequency; locations listed in Exhibit A below will be inspected and cleaned one time per week or as needed. a £26th S! E�2Qth,St4~ r.,,vEf2Qth tit;y1, R j i y ; z_tnrique ri detaitig a '� .+AKTA ANA GA ` t�. h � -� �,�• �m Boost Mobile if 1 _ _iws t GM phone�r0 e i �' _ •.7ra . "` [ ����! t Ff' .ram-;R 1 ■+tiag]N d Wash(d6) T Bail Hotline Bad Bonis ., I r Jr Rerrvai Friness A /� � � �� r 17,,th St + 17th St Yurn"Vum st Pedratncs3 Chevron 1 ,� i� .�y/ �4. ! jl' -i = USGIl1pian Group- -Ydla'De ncanto q "� E lbth St 3 � E,141h tit ale vrllAeM,na ` � AnesaniasL•as a 'sf- • Gallen West 1e:' + ' , Orange County Tef�esyope . O .' Telescope store t' EZ4Auto Smog Check CO O;ange.Cou .. Chifdrens Therapeuk _ W Buffalo.Ave P,rov©st *Normandin r' Ber h dawe $ + 9 f S(c C)OSFlrst'Federal; "�.4 CreditZl9n,on=•SaniayAna . tes r 1 rr -he Law Offices of"` The Law O�Ffrices of ;. SlevenT.Schroeder V,oteta Delgado'PC + lIIIIfIIIIIIlll` EXHIBIT A Page 4 of 13 State Highway 5 Freeway (Cont.) 3. Santiago Creek Underpasmt- ti 91 at 0 CI F r._. j t'V �.t• i y' l i : •..� f 1, a ` . - % i I, t ` i4Z i_.r 105B "• j 1 ` Maintenance Area EXHIBIT A Page 5 of 13 State Highway 5 Freeway(Cont.) 4. Grand Avenue On/Off Ramps and Underpass WIT Woll Maintenance Area EXHIBIT A Page 6 of 13 State Highway 5 Freeway (Cont.) 5. East Side of Freeway Between Stafford Street and Mabury Street ; 0' I Ilk a P ! VW r• � Wn � Maintenance Area EXHIBIT A Page 7 of 13 State Highway 5 Freeway(Cont.) 6. South Side of Freeway Between Logan Street and Lincoln Avenue ate+ � �•;.y g - Q ti ia ID) lot l �-.. e � _ R`-2 sue• + -- L PIXY 3'-{T�Y�.7 -Z.!SW'! 13 ET� _ J Maintenance Area EXHIBIT A Page 8 of 13 State Highway 5 Freeway (Cont.) 7. 4="Street North Bound Off Ramp 01 -. . - " II �1 y v 1 k� +YV' � rL• �• ti j 1 1l 1t .4 i Maintenance Area EXHIBIT A Page 9 of 13 State Highway 22 Freeway 8. Bristol and Hesperian On/Off Ramp and Underpasses r A-1 T IF-in 441 MW - ] r r �+ >�fix+ .-7 •I�. a _ 22�— j A 22 22 Yxi °^� a ry`! U l , ��-- � Y" � r r• A� 'ryJ rM.Y +Y• Maintenance Area EXHIBIT A Page 10 of 13 State Highway 55 Freeway 9. Dyer East and West On/Off Ramps and Underpass s - _ F � �'+ + 65An .' �..�. 8A 4L°! / a ,4 1 —� Maintenance Area E MacArthur.8lvd. Llf[4tacprttlur 4 Ynrdi Systems r. `The Marks �, 7.• L Kind Lending = ndpoi a Ave Lot ►, ;�_ tiLfin Towers SprngHill Suit UKG an 5u na A 5 Irvine John Wa n ptima Tax Relie f Farmers insurance � •AdrEana Fregoso En Street Centre o her. biic Storage fi ry Cowan �I Wutlan Centre Dr Geno H'e�lthcare .,. � r ' ect Products •"`s"- ' �'� ,,"'.. , Cgnnec iOR. m_ Avis Cap R tal �r. �x r ���� L•U EleGnc k A� PMH Latrorato ,I`rie �e ` Trendy Surfaces ` At.le(al �' ; ����" titadisan L•aw,A `� ,•tr 4� "`�`'�`� c� ,s�' Fyn � +• �: eTra C�arMan LtiigaUon,, OT naston " B Brady ros Towing , A EXHIBIT A Page 12 of 13 State Highway 55 Freeway(Cont.) 11. 41h Street—South Bound On/Off Ramps elp 55 { r lie DO fir. f•y L't � � � _ f � 1 i .w tl1 � L' 1 �d L JV IF f 1S1 ' a r■■#j_4• to 'i ' ...7''.' 4 M lei a —�— Maintenance Area EXHIBITA Page 13 of 13 LOCATIONS Route Length Description of Routing No. Mi 5 1 .5 ORA-31 .0/31 .1; 31 .2/31.5; 31 .5/31.9; 32.0/32.1; 32.3/32.7; 32.9/33.0; 33.3/33.4 NB Fourth offramp; NB Concord; Grand select ramp locations; SB Logan pump plant; Seventeenth select ramps; SB Buffalo onramp; Santiago Creek Bridge 22 0.3 ORA-R9.9/R10.2 Hesperian and Bristol select ramps 55 1 .2 ORA-R6.4/R7.0; R7.7/R8.0; 10.8/11 .1 SB MacArthur select onramp; Dyer select ramps; SB Fourth select ramps EXHIBIT A-'I Funding Route Postmile Location Description Maintenance Maximum No. Services Authorized Expenditure 5 1 .0/31 .1 Northbound Fourth Street Local Agency As Shown Below offramp 5 31 .2/31 .5 Northbound Concord Local Agency As Shown Below 5 31.5/31 .9 Grand Avenue select Local Agency As Shown Below ramps 5 32.0/32.1 Southbound Logan pump Local Agency As Shown Below plant 5 2.2/32.7 Seventeenth Street select Local Agency As Shown Below ramps 5 2.9/33.0 Southbound Buffalo Local Agency As Shown Below onramp 5 33.3/33.4 Santiago Creek Bridge Local Agency As Shown Below 22 R9.9/R 10.2 Hesperian and Bristol Local Agency As Shown Below select ramps 55 R6.4/R7.0 Southbound MacArthur Local Agency As Shown Below select ramps 55 R7.7/R8.0 Dyer select ramps Local Agency As Shown Below 55 10.8/1 1 .1 Southbound Fourth Street Local Agency As Shown Below select ramps Total maximum authorized expenditure: $ 400,000 through June 30, 2027 Total maximum authorized expenditure per year: $200,000 unless approved in writing by State. EXHIBIT B Proof of Insurance Page 1 of 5 o� fir Exhibit B Page 2 of 5 INDEPENDENT CITIES RISK MANAGEMENT AUTHORITY 1750 Creekside Oaks Drive, Suite 200 1 Sacramento, CA 95833 www.icrma.ora LIABILITY PROGRAM Additional Covered Party Certificate Number: 2026-124 Certificate Holder: CalTrans District State of California, its officers, agents, and employees 1750 East 4th Street, Suite 100 Santa Ana, CA 92705 Covered Party: City of Santa Ana Description of Covered Activity: As respects Encampment Delegated Maintenance Agreement for the term of 06/19/2025 through 06/30/2027. The Certificate Holder is included as an Additional Covered Party with regard to any negligent acts or omissions of the Covered Member, its employees, and its elected or appointed officials, Memorandum of Coverage Number: ICRMA GL 2026 Effective Date: 711125 Expiration Date:711126 Limits: $5,000,000 (per occurrence) Member Retained *$3,000,000 Limit(MRL): The Fallowing General and automobile liability as defined in the memorandum of coverage on file with the covered party Coverage is in named above. Sexual misconduct not specifically excluded for the city. effect: This is to certify that the coverage listed above has been issued to the Covered Party named above for the coverage period indicated, notwithstanding any requirement, term, or corifton of any contract or other document with respect to which this certificate may be issued or may pertain. The coverage afforded as described herein is subject to all the terms, exclusions, and conditions of the liability Memorandum of Coverage of the ICRMA, which is available for your review upon request. Pursuant to the definition of Covered Party in the Liability Memorandum of Coverage, the certificate holder named above is an additional covered party for covered claims arising out of the covered activity stated above and is subject to the limits stated above. *Such limits are inclusive of the city's MRL. Coverage is in effect from 12:01 a.m.Pacific Standard Time of effective date to 12:01 a.m. Pacific Standard Time of expiration date as stated above and will not be canceled, limited, or allowed to expire Date Issued: 711812025 Renewal: Yes Authorized Representative Signature: ICRMA Executive Director except upon 30-day notice to the certificate holder. EXHIBIT B Page 3 of 5 Date Issued: 711 812 02 5 Renewal: Yes Authorized Representative Sig naturq:-' ICRMA Executive Director EXHIBIT B Page 4 of 5 INDEPENDENT CITIES RISK MANAGEMENT AUTHORITY MEMORANDUM OF LIABILITY COVERAGE MEMORANDUM NO. ICRMA2025-2026 Declarations 1. COVERED MEMBERS Members of the ICRMA liability program,per Schedule A 2. MEMORANDUM PERIOD From 7-1-2025 to 7-1-2026 12:01 A.M. Pacific Time 3. LIMIT OF COVERAGE $35,000,000 per occurrence,as follows: • ICRMA pooled retained limit: $2,000,000(inclusive of the Member retained limit set forth in schedule A)' • Insured lirnits:(excess of the ICRibIA pooled retained limit): Per Occurrence Limits Aimre2ate Limits 1 $2M x$2M per occurrence' $20M annual pool aggregate limit(except Auto Liability) 2 $5M x$4M per occurrence $10M annual pool aggregate limit for POEO' S l OM annual pool aggregate limit for EPL 3 $4M x$9M per occurrence $$M annual per member as a ate limit(except Auto Liability) 4 $2.5M x$131v1 per occurrence S5M annual per member aggregate limit/ $IOM amoral pool as a ate limit(except Auto Liability) 5 $2.5M x$15.5M per occurrence $IO1vI annual pool aggregate limit(except Auto Liability) 6 S2M x$1$M per occurrence SSM annual pool aggregate limit 7 55M x$20M per occurrence $5M annual pool aggregate limit S S5M x$25M per occurrence $5M annual pool aggregate limit 9 $5M x$30M per occurrence $5M annual pool aggregate limit In the event ICRINIA elects or is obligated to provide coverage,which is not reinsured,the maximum liability limit that ICRMA is obligated to pay is$2,000,000,inclusive of the Member Retained Limit. Documents attached at issuance: Schedule A,and Public Crisis Event Coverages On Behalf of the INDEPENDENT CITIES RISK MANAGEMENT AUTHORITY: ,e-&0.". Mnawrawn.xau.—M) Authorized Representative The member retained limits set forth in Schedule A for Downey,Fullerton,Glendora,Hawthorne,Inglewood,and Santa Ana meet or exceed the ICRMA pooled retained limit.As a result,those members do not participate in the ICRMA pooled layer. Due to the amount of its member retained limit set forth in Schedule A,Santa Ana only participates in this layer for $1 M of coverage per occurrence. Due to the amount of its member retained limit set forth in Schedule A,Fullerton does not participate in this layer. a"POEO"refers to Public Officials' Errors and Omissions as that term is defined in Section II—Definitions(26) "EPL"refers to Wrongful Employment Practices as that term is defined in Section 11—Definitions(33). ICRNIA—Memorandum of Liahiliry Coverage Page 3 of 37 July I,'0,21 —July 1,2026 EXHIBIT B Page 5 of 5 Schedule A The 1CRMA pooled retained limit is$2,000,000, inclusive of the applicable Member retained limit listed below as to each Member. Schedule of Members and Retained Limits Member Retained Limit City of Bell $250,000 City of Downey* $2,000,000 City of El Monte $500,000 City of El Segundo $750,000 City of Fullerton* $4,000,000 City of Glendora* $2,000,000 City of Huntington Park $500,000 City of Inglewood* $2,000,000 City of Lynwood $250,000 City of San Fernando $250,000 City of Santa Ana* $3,000,000 City of South Gate $500,000 *As the retained limit of these Members is equal to or exceeds the ICRMA pooled retained limit set forth above, there is no ICRNIA pooled retained limit as to those Members. ICRNLI -Memorandum of Liability Coverage Page 4 of 37 July 1,2025-July 1,2026 EXHIBIT C Party Representatives and Notices. LOCAL AGENCY's Project Manager: Arturo Rodriguez, arodriguez@santa- ana.org STATE's District Maintenance Agreement Coordinator (DMAC) is: Sarah Rodriguez, sarah.rodriguez@dot.ca.gov STATE's Encampment Specialist Maintenance Superintendent Name: John Bybee Telephone Number: (424) 413--1 134 Email Address: john.bybee@dot.ca.gov State's Area Maintenance Superintendent: Chris Bunning Telephone Number: (949) 279-9476 Email Address: chris.bunning@dot.ca.gov State's Landscape Specialist, Maintenance Support: Kenny Gonzalez Telephone Number: (949) 910-0978 Email Address: kenny.gonzalez@dot.ca.gov Caltrans District Office: 1750 East Fourth Street,Santa Ana, CA 92705 All notices, document submittals and invoices required under this AGREEMENT shall be deemed to have been fully given when made in writing and received by the PARTIES at their respective addresses as follows: Caltrans: 1750 East Fourth Street, Santa Ana, CA 92705 City of Santa Ana: 220 South Daisy Avenue, Santa Ana, CA 92703 EXHIBIT D Maintenance Policy Directive (MPD) 1001 R1 Caltrans Maintenance Policy_Directive MPD 1001-R1 (PDF)