Loading...
HomeMy WebLinkAboutItem 20 - Agreement for Electrical Upgrade at the Corporate YardPublic Works Agency www.santa-ana.org/pw Item # 20 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report September 16, 2025 TOPIC: Electrical Upgrade at Corporate Yard AGENDA TITLE Agreement with Pacific International Electric Company Inc., dba Pacific Industrial Electric, for Electrical Upgrade at the Corporate Yard (Specification No. 25-075) (General Fund) RECOMMENDED ACTION Authorize the City Manager to execute an agreement with Pacific Industrial Electric to provide electrical improvements at the Corporate Yard in an amount not to exceed $796,707, for a term beginning September 16, 2025 and expiring September 15, 2026, with the option for a single one-year extension (Agreement No. A-2025-XXX). GOVERNMENT CODE §84308 APPLIES: No DISCUSSION The Public Works Agency (PWA) is responsible for operating and maintaining the City's Corporate Yard, which serves as the central hub for the agency's operations and maintenance functions. The Corporate Yard houses multiple PWA divisions, including the General Maintenance Division, Water Resources Division, Fleet Services Division, and Parks Maintenance Division. Additionally, the Corporate Yard supports functions of other PWA divisions and City departments by providing shop and office facilities, as well as storage space for machinery and equipment. The Corporate Yard includes fueling stations that provide unleaded gasoline, diesel, propane, and compressed natural gas (CNG) for use by City personnel and authorized contractors. The site also supports the City's refuse management operations by serving as a collection point for materials handled by City -operated services, and as a staging location for contracted street sweeping equipment. The existing electrical infrastructure at the Corporate Yard has exceeded its recommended capacity. To accommodate any future site improvements that require additional electrical supply, the installation of a new transformer is necessary. This upgrade is essential to support the expansion of the City's zero -emissions vehicle fleet through the addition of on -site electric vehicle (EV) charging stations. Furthermore, staff has identified the need to install new air-conditioning units in currently non-climate- Electrical Upgrade at Corporate Yard September 16, 2025 Page 2 controlled areas. The new transformer will ensure a reliable power supply to meet these growing energy demands and support the City's long-term sustainability goals. On June 5, 2025, Invitation for Bids (IFB) No. 25-075 was released on the City's online bid management and publication system, PlanetBids, for qualified contractors to provide electrical improvements for the City's Corporate Yard. A summary of vendor participation and results is as follows: 591 Vendors notified 38 Santa Ana vendors notified 56 Vendors downloaded the IFP Packet 5 Bids received 0 Bids received from Santa Ana Vendors Bids were opened on July 1, 2025 and evaluated (Exhibit 1). Five bids were submitted by the IFB deadline, and all were determined to be responsive to the specifications and meet the City's requirements. The bid submitted by Pacific Industrial Electric is determined to be the lowest responsible bid, is responsive to the specifications, and meets the City's requirements. Staff recommends awarding an agreement to Pacific Industrial Electric (Exhibit 2) for a total estimated delivery cost of $796,707, which includes $49,451 for unforeseen conditions. This is the first project that Pacific Industrial Electric is undertaking with the City. The company has prior experience performing electrical work for entities such as the Montebello Unified School District and the County of Santa Clara. The scope of work for this project includes services such as the installation of power poles, the connection of a 12,000-volt power distribution center, and the transfer of existing power to new systems. A reference check was conducted as part of the evaluation process and the results were outstanding, confirming the company's strong reputation and reliability. ENVIRONMENTAL IMPACT There is no environmental impact associated with the action. FISCAL IMPACT The funds were budgeted and available in the following account for Fiscal Year 2024- 2025 and will be carried forward for use in Fiscal Year 2025-2026, subject to City Council approval of the carryover on October 7, 2025. City Staff will issue two Notices to Proceed (NTP). The First NTP will authorize the vendor to procure materials due to long lead times. Once the materials are secured, staff will coordinate with Southern California Edison (SCE) and the vendor to issue a second NTP, scheduling and completing the work. Once the work is scheduled, staff expects it to be completed within 40 working days. Electrical Upgrade at Corporate Yard September 16, 2025 Page 3 Fiscal Accounting Unit - Fund Accounting Unit, Year Account # Description Account Description Total PWA 01117017-66400 PWA-Service 2025-26 General $796,707 (25-6032) Enhancement Fund Total: $796,707 EXHIBIT(S) 1. Exhibit 1 — Abstract of Bids 2. Exhibit 2 — Agreement with Pacific International Electric Company Inc. Submitted By: Rodolfo Rosas, P.E., Acting Executive Director— Public Works Agency Approved By: Alvaro Nunez, City Manager ABSTRACT OF BIDS Electrical Upgrade at Corporate Yard (IFB No. 25-075) BIDDER Armstrong Cal Builders Inc. Eco Energy Solutions Inc. dba High Volt Electric Leed Electric, Inc. Opal Fuels Station Services LLC Pacific International Electric Company, Inc. dba Pacific Industrial Electric, Inc. LOCATION TOTAL Stanton, CA Simi Valley, CA Santa Fe Springs, CA $ 888,550 $ 1,095,104 $ 1,292,732 Rancho Cucamonga, CA $ 979,510 Brea, CA EXHIBIT 1 $ 796,707 EXHIBIT 2 AGREEMENT WITH PACIFIC INDUSTRIAL ELECTRIC TO PROVIDE ELECTRICAL IMPROVEMENTS FOR CITY OF SANTA ANA THIS AGREEMENT is made and entered into on this 16th day of September, 2025 by and between Pacific International Electric Company Inc., doing business as Pacific Industrial Electric, ("Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RFCTTAT,C A. On June 5, 2025, the City issued Invitation for Bids ("IFB") No. 25-075, by which it sought qualified contractors to provide electrical improvements for the City's Corporate Yard. B. Contractor submitted a responsive proposal that was selected by the City. Contractor represents that it is able and willing to provide the services described in the scope of work that was included in IFB 25-075. C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Contractor shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Scope of Services - Exhibit A, attached hereto and incorporated by reference. 2. COMPENSATION a. City agrees to pay, and Contractor agrees to accept as total payment for its services for City, the rates and charges identified in Exhibit B. The total amount to be expended during the term of this Agreement shall not exceed $796,707.12, including any extension periods. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Contractor agree that all payments due and owing under this Agreement shall be made through Automated Clearing House (ACH) transfers. Contractor agrees to execute the City's standard ACH Vendor Payment Authorization and provide required documentation. Upon verification of the data provided, the City will be authorized to deposit payments directly into Contractor's account(s) with financial institutions. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM a. This Agreement shall commence on the date first written above for a one (1) year term with the option for the City to grant a one (1) year extension, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 17, below. b. Contractor is to proceed with the procurement of long -lead-time materials, specifically including, but not limited to the switchgear, upon receipt of Phase 1 — Procurement Notice to Proceed. Proof of order with expected delivery date shall be submitted to City. The construction work shall be completed within 30 calendar days from the date of the Phase 2 - Full Notice to Proceed (Construction). c. If Contractor does not complete the work within the time periods noted in subsection b above, the City will suffer damage. It is impractical and infeasible to determine the amount of damage. Therefore, Contractor shall pay to the City, as fixed and liquidated damages and not as a penalty, the sum of $500 each and every calendar day of delay. The Contractor and Contractor's Surety shall be liable for the amount. If City for any cause authorizes or contributes to a delay, suspension of work or extension of time, its duration shall be added to the time allowed for completion, but shall not be deemed a waiver nor be used to defeat any right of the City to damages for non -completion or delay. 4. PREVAILING WAGES Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the services being performed are part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor under this Agreement ("Documents & Data"). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 7. INSURANCE Prior to undertaking performance of work under this Agreement, Contractor shall maintain and shall require any subcontractors to obtain and maintain insurance as described below for the entire Term of this Agreement against claims for injuries to persons or damage to property which may arise from or in connection with services, products and materials supplied to City. Total cost of such insurance shall be borne by Contractor. MINIMUM SCOPE AND LIMIT OF INSURANCE 1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence and $2,000,000 aggregate. Required policy limits can be met with primary and umbrella/excess insurance policies. 2. Automobile Liability: Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with limits no less than $1,000,000 combined single limits. In the event Contractor does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance, which can be lower than $1,000,000. 3. Workers' Compensation: as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident, policy or employee, for bodily injury or disease. Coverage is not required if Contractor has no employees and signs request to waive such insurance. 4. Professional Liability Insurance: with limits no less than $1,000,000 per occurrence or claim, and $1,000,000 aggregate. If Contractor maintains broader coverage and/or higher limits than the minimum requirements for each line of coverage shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions The above required insurance policies are to contain or be endorsed to contain the following provisions: I. City, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds, under Contractor's CGL, Professional Liability, and Automobile Liability policies, with respect to any liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, equipment, and personnel furnished in connection with such work or operations. 2. Contractor's Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Contractor under this Agreement. 3. For any claims related to this contract, Contractor's insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. 4. A severability of interest provision must apply for all the additional insureds, ensuring that Contractor's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer's limits of liability. 5. Insurance policies required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non -renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written notice shall be provided to City for policy cancellation or non -renewal due to non-payment of premium. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Jose Medina, 20 Civic Center Plaza M-85, Santa Ana, CA 92701. The name and location of project must be included in the Description of Operations section of each certificate. Self -Insured Retentions Self -insured retentions must be declared to and approved by the City. The City may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the State of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City. Verification of Coverage Contractor shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Contractor's obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 8. BONDS Contractor shall furnish a bond to be approved by the City, in the amount of One Hundred Percent (100%) of the Contract price, to guarantee the faithful performance of the work (Performance Bond). This Contract shall not become effective until such bond is supplied to and approved by the City. 9. INDEMNIFICATION Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. 10. INTELLECTUAL PROPERTY INDEMNIFICATION Contractor shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Contractor to the City pursuant to this Agreement. 11. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement. 12. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City. 13. CONFLICT OF INTEREST CLAUSE a. Contractor covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. b. No immediate family members of either the Mayor, City Council Member, or any appointed City Official, including appointed board and commission members, as defined under the City's Municipal Code, whose position with the City shall award or influence the award of this Agreement, or any competing contract or amendment thereof, shall be employed in any capacity by the Contractor or have any other direct or indirect financial benefit or interest in this Agreement. c. The section also prohibits the awarding of any agreement, contract, grant, or any amendment to those awards, to any former full-time employee for one-year from date of employee separation except for any CalPERS retiree as authorized by City Council resolution d. The Contractor must comply with all conflict of interest laws, ordinances, and regulations now in effect or hereafter to be enacted during the term of this Agreement. The Contractor warrants that it is not now aware of any facts which conflict with the prohibitions defined above. If the Contractor hereafter becomes aware of any facts that might reasonably be expected to create a conflict of interest, it must immediately make full written disclosure of such facts to the City. Full written disclosure must include, but is not limited to, identification of all persons implicated and a complete description of all relevant circumstances. Failure to comply with the provisions of this paragraph will be a material breach of this Agreement. e. Contractor covenants that none of its directors, officers, employees, or agents shall participate in selecting or administrating any subcontract supported (in whole or in part) by City funds stemming from the Agreement where the awarding of the subcontract has any direct or indirect financial benefit or interest to any individual, as defined in subsections (b) and (c) above. 14. NON-DISCRIMINATION Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 15. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 16. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City. 17. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 18. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 19. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 20. PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 21. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: City Clerk City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 With courtesy copies to: Executive Director, Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, California 92702 To Contractor: Pacific Industrial Electric Attention: Chris Michalski 230 N. Orange Avenue Brea, CA 92821 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 22. CALIFORNIA AIR RESOURCES BOARD (CARB) COMPLIANCE Contractor shall comply, and shall ensure all subcontractors comply, with all applicable requirements of the most current version of the regulations imposed by California Air Resources Board ("CARB") including, without limitation, all applicable terms of Title 13, California Code of Regulations Division 3, Chapter 9 and all pending amendments ("Regulation") Throughout the Project, and for three (3) years thereafter, Contractor shall make available for inspection and copying any and all documents or information associated with Contractor and its subcontractors' fleets including, without limitation, the Certificates of Reported Compliance ("CRCs"), fuel/refueling records, maintenance records, emissions records, and any other information the Contractor is required to produce, keep or maintain pursuant to the Regulation upon two (2) calendar days' notice from the City. Contractor shall be solely liable for any and all costs associated with compliance with the Regulation as well as for any and all penalties, fines, damages, or costs associated with any and all violations, or failures to comply with the Regulation. Contractor shall defend, indemnify and hold harmless the City, its officials, officers, employees and authorized volunteers free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Regulation. 23. COMMUNITY WORKFORCE AGREEMENT Contractor shall adhere to the City's Community Workforce Agreement (CWA), a pre -hire collective bargaining agreement, which establishes the labor relations policies and procedures for Contractor to follow in the crafts persons employed to complete the Project as more fully described in the CWA. The CWA may be found on the City's website at: CWA City of Santa Ana 12-20- 2023 23. MISCELLANEOUS PROVISIONS Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: JENNIFER L. HALL City Clerk APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: Kyle ellesen Assistant City Attorney RECOMMENDED FOR APPROVAL: Rodolfo Rosas Digitally signed by Rodolfo Rosas Date: 2025.08.28 14:16:41-07'00' RUDY ROSAS, P.E. Acting Executive Director Public Works Agency CITY OF SANTA ANA ALVARO NUNEZ City Manager CONTRACTOR: Roxanne DDrN":'m'=l'R`otloebmy ReamnoMP=Za Indurtrial Electric ou=CAO, email=roxanne�pacifcintlustrialelect Medina riDate- 202508 : 2025..11 1 I :30:36 -tl7'00' By: Roxanne Medina Title: CAo EXHIBIT A (9) I. SCOPE OF WORK SCOPE OF WORK Contractor shall perform scope of work as set forth below and in accordance with ATTACHMENT A. A. GENERAL DESCRIPTION The City of Santa Ana Public Works Agency — Water Resources Division oversees and maintains the daily operations of the Water System and Sanitary Sewer System. The City's water system has an average daily demand of about 30 million gallons (MG) with 45,000 service connections. It is comprised of approximately 478 miles of water main, 45 MG of storage at five (5) sites, seven (7) MWD connections, 21 groundwater wells, seven (7) pump stations, four (4) pressure regulating stations and utilizes two (2) pressure zones. The City is soliciting competitive bids from qualified Contractors to provide electrical improvements through the purchase and installation of an electrical panel and its appurtenances located at 220 S Daisy Ave Santa Ana ("City Yard" or "Corporate Yard").The work involves the complete removal of the existing 2000 Amp main service panel/switchboard and its appurtenance along with the furnishing and installation of a new 4000 Amp main service panel/switchboard, rated 277/480V 3-Phase. The scope includes, but is not limited to, providing and installing all necessary service entrance conductors, conduits, main circuit breaker, grounding electrode system, bonding, terminations, panels, structures (switch & transformer pad), trench, and metering provisions as required by Southern California Edison (SCE), and associated appurtenances necessary to successfully install and commission the new 4000 Amp Main Service Panel/Switchboard for re-energization by SCE including back feeding existing switchgear as necessary during installation. Removal of 6" curb, clearing and grubbing per 2021 Green Book Section 300- for the placement of new concrete slab to grade. The project scope includes the need for the replacement of one (1) electrical pole and furnishing a new class 3 electrical pole. All work shall be performed in strict accordance with the latest adopted editions of: • State of California Construction Safety Order (CAL/OSHA) • ASNI C2, National Electrical Safety Code (NESC) • National Electrical Code (NEC) • Southern California Edison's (SCE) Electrical Service Requirements (ESR) Manual and Underground Structure Standards (UGS). Applicable Codes of local authorities having lawful jurisdiction pertaining to the work required. City of Santa Ana IFB No. 25-075 Page 3 of 25 (9) SCOPE OF WORK B. SPECIFICATIONS The requested scope of the Contractor includes, but is not limited to the following: • Remove 750KVA XFMR • Remove 3 runs of 700 from XFMR to old 2000 Amp Panel • Install PME 5 on new 4'x6' structure • Set new 150KVA XFMR on new 10'x12' structure 5422446 • Procure SCE structure directly from Manufacture according to Design Plan (Exhibit 1) • Install all new ducts and structures • Backfeeding the Corporate Yard Electrical Circuit to Ensure Continuous Power to All Buildings All electrical equipment removed shall be disposed to facilities that are permitted to receive electrical waste and satisfy EPA and local waste regulations. The Contractor will be required to coordinate with SCE and shall accommodate for the following work to be completed by SCE: • Remove #2 primary from 87115E to P5422446 • Pull new 1/0 primary from PME5 to new 1500KVA XFMR • Pull 6 runs of 700 to new 4000Amp panel • EMS to pre-set meter and CT's All material, equipment and construction should adhere to SCE Design Drawing 1724689_0.01. Vendor shall coordinate with SCE all the required installation/upgrades of SCE facilities including new cables, setting of new equipment (switch, transformer, etc.), removal of old transformer, old cable upstream of the panel, removal/installation of SCE meters. C. DELIVERY REQUIREMENTS AND LOCATION(S) Contractor shall identify and prioritize long lead items including but not limited to 4000- amp switchgear and shall coordinate delivery to project location in a timeframe that minimizes downtime. All materials to be delivered to corporate yard to be coordinated with city staff for location of deliveries. All items to be delivered during city corporate yard hours of operation. City Yard 215 S. Center St. Santa Ana, CA 92703 Monday -Thursday 7AM-5PM Friday 7AM-4PM City of Santa Ana IFB No. 25-075 Page 4 of 25 (9) SCOPE OF WORK Contractor work is to be performed during city hours of operation listed above. Under special circumstances, work can be scheduled at different times or days with approval from city project manager. Unless authorized by city staff no weekend or holiday work. D. CARB FLEET REGULATIONS: The California Air Resources Board ("CARB") implemented amendments to the In -Use Off -Road Diesel -Fueled Fleets Regulations ("Regulation") which are effective on January 1, 2024 and apply broadly to all self-propelled off road diesel vehicles 25 horsepower or greater and other forms of equipment used in California. A copy of the Regulation is available at: https://ww2.arb.ca.gov/sites/default/files/barcu/regact/2022/off-roaddiesel/appa-1.pdf. Bidders are required to comply with all CARB and Regulation requirements, including, without limitation, all applicable sections of the Regulation, as codified in Title 13 of the California Code of Regulations section 2449 et seq. throughout the duration of the Project. Bidders must provide, with their Bid, copies of Bidder's and all listed Subcontractors' most recent, valid Certificate of Reported Compliance ("CRC") issued by CARB. Failure to provide valid CRCs as required herein may render the Bid non -responsive. City of Santa Ana IFB No. 25-075 Page 5 of 25 EXHIBIT B AL T T ACC C-� hI I, NIT A The undersigned declares that they have carefully examined the specifications, have read the accompanying instructions to bidders, and hereby propose to provide the specified items and/or services, in accordance with City needs and/or fund availability and the specifications provided herein. Indicate unit price for each line item. Total quotation is to be firm offer for no less than one hundred and eighty (180) days and will be regarded by the City as bidder's best and final offer. Quantities listed are for bid comparison only and are subject to change. The City reserves the right to increase or decrease quantities based on current needs. Pricing must be inclusive of all costs including but not limited to, direct and indirect costs for labor, overhead, insurance, business expenses, incidental supplies, mileage, fuel/fuel surcharges, and any other miscellaneous charges. It is the sole responsibility of the Bidder to thoroughly review the provided Southern California Edison (SCE) plans, specifications, and associated documents. Bidders shall carefully examine all drawings, details, notes, and schedules to verify the accuracy and completeness of all quantities and items shown or implied in the plans. Any discrepancies, omissions, or errors related to quantities, materials, or scope of work reflected in the SCE plans must be identified and brought to the City`s attention in writing during the bidding period through a formal Request for Information (RFI). Failure to do so shall constitute acceptance of the documents as being sufficient for bidding and construction purposes. The City assumes no liability for errors, inaccuracies, or omissions in the SCE plans. The Bidder shall include in their bid all labor, equipment, materials, and incidentals necessary to complete the work as depicted, whether specifically itemized or not. Bidders are advised to conduct an independent quantity takeoff to ensure all items are properly accounted for in their bids. FOR PROJECTS WITH BIDS GREATER THAN $750,000 FOR PRIME MULTITRADE CONSTRUCTION CONTRACTS OR OVER $100,000 FOR SPECIALTY CONTRACTS_ THE CONTRACTOR IS RESPONSIBLE TO ADHERE TO THE CWA. SEE SECTION VA. NOTE: THIS PROJECT IS A PUBLIC WORK AND IS SUBJECT TO PREVAILING WAGES. BID ITEM QUANTITIES ARE ESTIMATED AND PROVIDED FOR THE PURPOSE OF CALCULATING COMPETITIVE BIDS, BID ITEM QUANTITIES MAY VARY FROM THE FINAL FIELD QUANTITIES AND ARE NOT GUARANTEED. ESTIMATED ANNUAL DESCRIPTION 1 Mobilization & Demobilization 1 LS 37,998.00 2 Traffic Control & Permit Coordination 1 LS 9,822.00 3 Potholing at Utility Crossings 9 EA 1,150 10,350.00 4 Trenching — 30" min. depth 200 LF 43.125 8,625.00 City of Santa Ana IFB No. 25-075 Page 23 of 25 ATTACHMENT A BIDDER'S PROPOSAL FORM ANNUAL QTYr UNIT r r 5 Sawcut and Remove 6" PCC 1 60SF 120.75 73245.00 Removal of Existing Electrical 2000 AMP 6 Panel 1 EA 4,294.00 Removal of 750KVA XFMR & Existing 7 Conduits to Existing 2000 Amp Panel 1 EA 7,402.00 8 Remove 6" Curb 75 LF 53.67 4,025.25 9 Remove Tree 1 LS 3,897.50 10 Remove and Relocate Existing Irrigation 1 LS 3,150.00 5 stem 11 Clear and Grubbing 500 SF 7.74 3,870.00 12 Install 6" Concrete Slab 800 SF 40.25 32,200.00 13* Furnish & Install 4000 Amp Panel 1 EA 322,615.00 14 Furnish & Install 4" PVC (3 runs typical) 350 LF 87.20 30,520.00 15 Furnish & Install 5" PVC 10 LF 137.712 1,377.12 Furnish & Install Concrete Slab Box 4'x6' & All LOM Detailed Per UGS - Includes EA 18,747.00 16 Removal of All Excavated Material 1 Furnish & Install Concrete Slab Box 10'x12' & All LOM Detailed Per UGS — Includes EA 22,886.00 Removal of All Excavated Material 17 1 Back fend Existing Electrical Circuit As to LS 88,609.00 18 Provide Electricity to All Buildings 1 Ground Rod Install (wl bonding) LS 6,329.00 19 1 Mandrel, Swab, and Proof Ducts LS 5,326.00 20 1 Concrete Restoration - Parking Lot SF 67.65 24,692.25 21 365 Install Bollards EA 1,864 26,096.00 22 14 24"x30" Cable Trench LF 1,334 26,680.00 23 20 As-Builts & Closeout Documentation LS 12,148.00 24 1 25 Environmental Controls (BMPs) 1 LS 17,011.00 City of Santa Ana IFB No. 25-075 Page 24 of 25 ATTACHMENTA DY-I)F 'S PROPOSAL, FORM Coordination with SCE (Procons, Inspections, Energization) LS 11,341.00 26 27 Contingency (From Total) 49,451.00 Base Bid Total $ 796,707.12 Long Lead Time To Be Ordered Ahead Before Mobilization. PRICING SHALL ALSO BE ENTERED IN PLANETBIDS. ALL REQUIRED FORMS MUST BE COMPLETED AND UPLOADED WITH E-BIDS. City of Santa Ana 1F8 No. 25-075 Page 25 of 25 ATTACHMENT B BIDDER'S STATEMENT AND COMPANY INFORMATION A. COMPANY INFORMATION Company Full Legal Name: Pacific International Electric Company Inc. dba Pacific Industrial Electric Business Address: 230 N. Orange Avenue, Brea, CA 92821 Southern California Address: (if different) N/A Website Address: Nww.pacificindustrialelectric.com Length of time firm has been in business: 50+ Type of business: Corporation If incorporated, California (LLC, Partnership, or Corporation) State of Incorporation: LOCAL VENDOR PREFERENCE Please check the applicable category below. City of Santa Ana Business License Number: ❑ "Small" Santa Ana Business (7% preference) 196437 ❑ "Small" Orange County Business (4% preference) o El Other Santa Ana Business (1 /o preference) Orange County City: Brea ® None Apply We are SB-PW. Business License No: 08803202 PUBLIC WORK CONTRACTOR INFORMATION (IF APPLICABLE) CSLB Number(s): DIR Registration Number: 655104 1000000512 Contractor's License Class ification(s): C 10, B, A PROJECT MANAGER CONTACT INFORMATION Name: Phone, Email: Chris Michalski 714-863-0735 chris@pacificindustrialelectric.com CONTRACT ADMINISTRATOR CONTACT INFORMATION (insurance and other administrative questions) Name: Phone: Email: Gina Tran 714-990-9280 gina@pacificindustrialelectric.corn BIDDERS STATEMENT: With my signature I confirm that 1 am authorized to bind the company. By submitting this Bid, I confirm I have read, understand, and accept the terms and conditions of this Invitation for Bid. Upon request, I will transfer and-dVliver all goods to the City in accordance with said terms and conditions. Chief Administrative Officer Title Attachment B City of Santa Ana / Purchasing Page 1 of 2