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HomeMy WebLinkAboutItem 06 - Minutes from Various Boards and Commission MeetingsCommunity Development Commission Regular Meeting Minutes May 28, 2025 CALL TO ORDER Chairperson Padilla Commission members present: Enrique Adame (arrived at 4:46 PM) Alfonso Ceja Villa Claudio Gallegos Ana Laura Padilla Dwayne Shipp Commission members absent: Idalia Rios Vivian Wilhelm Staff: Michael Garcia, Executive Director Judson Brown, Housing Division Manager David Flores, Housing Authority Coordinator Bianca Zurita, Recording Secretary PUBLIC COMMENTS — None CONSENT CALENDAR ITEMS 1. Excuse Commission Member(s) absence(s) Recommended Action: Excuse the absent Comm issioner(s). 2. Minutes from the Special Meeting of March 5, 2025 Recommended Action: Approve minutes. Moved by Commissioner Gallegos, seconded by Commissioner Padilla to Approve Consent Calendar items. YES: 4 — Ana Laura Padilla, Claudio Gallegos, Alfonso Ceja Villa, Dwayne Shipp NO: 0 — ABSTAIN: 0 — ABSENT: 3 — Idalia Rios, Vivian Wilhelm, Enrique Adame Status: 4-0-0-3— Pass Community Development Commission 5 5/28/2025 ***END OF CONSENT CALENDAR*** BUSINESS CALENDAR 3. Public Hearing — Approve the Fiscal Year 2025-29 Five -Year Consolidated Plan, Fiscal Year 2025-26 Annual Action Plan and Budgets for the Community Development Block Grant, HOME Investment Partnerships Grant, and Emergency Solutions Grant, and Authorize Submission to the U.S. Department of Housing and Urban Development; Receive and file the Fiscal Year 2025-29 Regional Assessment of Fair Housing Published in the OC Register, La Opinion, and Nguoi Viet on April 28, 2025 Recommended Action: 1. Recommend the City Council approve the Fiscal Year 2025-29 Five -Year Consolidated Plan and Fiscal Year 2025-2026 Annual Action Plan, and authorize the City Manager to submit to the U.S. Department of Housing and Urban Development. 2. Recommend the City Council approve the Fiscal Year 2025-26 budgets for the Community Development Block Grant Program in the total amount of $4,190,178, and $176,300 of prior years resources, HOME Investment Partnerships grant in the amount of $1,159,062, and Emergency Solutions Grant in the amount of $377,330. 3. Recommend the City Council direct the City Attorney to finalize and authorize the City Manager to execute memorandums of understanding with various city departments and execute agreements with nonprofit public service providers awarded funds as part of the approved Community Development Block Grant program budget for a term beginning July 1, 2025 through June 30, 2026. 4. Recommend the City Council direct the City Attorney to finalize and authorize the City Manager to execute a memorandum of understanding with the Santa Ana Police Department and execute agreements with nonprofit homeless service providers awarded funds as part of the approved Emergency Solutions Grant program budget for a term beginning July 1, 2025 through June 30, 2026. 5. Recommend the City Council receive and file the Fiscal Year 2025-29 Regional Assessment of Fair Housing. Minutes: David Munoz from MDG Associates provided presentation. Commission engaged in Q & A Session. Moved by Commissioner Gallegos, seconded by Commissioner Shipp to Approve. Community Development Commission 5 5/28/2025 YES: 5 — Ana Laura Padilla, Claudio Gallegos, Alfonso Ceja Villa, Dwayne Shipp, Enrique Adame NO: 0 — ABSTAIN: 0 — ABSENT: 2 — Idalia Rios, Vivian Wilhelm Status: 5-0 —0-2— Pass ***END OF BUSINESS CALENDAR' COMMENTS 4. Staff member comments Minutes: • Judson — Expressed appreciation to David and MDG for their presentation, noting it as the most significant community outreach to date. Commended David on successfully completing the Consolidated Plan and Action Plan. • Michael Garcia — Recognized the appointment of the new commissioner and offered a warm welcome. 5. Commission member comments Minutes: • Commissioner Gallegos — extended a warm welcome to the newly appointed commissioner. • Commissioner Shipp — thanked staff for their continued hard work and dedication. • Commissioner Ceja Villa — welcomed the incoming commissioner. • Commissioner Padilla — thanked staff for the presentation and expressed appreciation for the funding distribution. She shared enthusiasm about upcoming updates on Economic Development efforts supporting both current and new businesses. • Commissioner Adame — said it was a pleasure to be here and expressed enthusiasm about working with everyone. ADJOURNMENT The next regular meeting of the Community Development Commission is scheduled for June 25, 2025 at 4:30 PM in the Council Chamber. Community Development Commission 5 5/28/2025 Community Development Commission Regular Meeting Minutes CALL TO ORDER PUBLIC COMMENTS — None July 23, 2025 Chairperson Padilla Commission members present: Enrique Adame Claudio Gallegos Ana Laura Padilla Dwayne Shipp Vivian Wilhelm Commission members absent: Alfonso Ceja Villa Staff: Michael Garcia, Executive Director Judson Brown, Housing Division Manager Bianca Zurita, Recording Secretary PRESENTATIONS 1. Comprehensive Zoning Code Update Presentation Minutes: Siri Champion, Senior Planner, facilitated the presentation. 2. Powers, Duties & Responsibilities Presented by City Attorney's Office Staff Minutes: Andrea Garcia -Miller, Assistant City Attorney, provided training. CONSENT CALENDAR ITEMS 3. Excuse Commission Member(s) absence(s) Recommended Action: Excuse the absent member. Community Development Commission 4 7/23/2025 2-1 4. Regular meeting minutes of May 28, 2025 Recommended Action: Approve minutes. Moved by Commissioner Gallegos, seconded by Commissioner Adame to Approve Consent Calendar items. YES: 5 — Ana Laura Padilla, Claudio William Gallegos, Vivian Wilhelm, Dwayne Shipp, Enrique Adame NO: 0 — ABSTAIN: 0 — ABSENT: 1 — Alfonso Ceja Villa Status: 5-0-0— 1 — Pass ***END OF CONSENT CALENDAR*** BUSINESS CALENDAR 5. Election of Officers for the Community Development Commission for the 2025- 2026 Term Recommended Action: Elect a Chairperson and Vice Chairperson of the Community Development Commission to serve for the 2025-2026 term. Minutes: Commissioner Gallegos nominated Chair Padilla to continue serving for another year. Chair Padilla nominated Commissioner Gallegos to serve as Vice -Chair. Moved by Commissioner Gallegos and Padilla, seconded by Commissioner Shipp and Adame to Approve the nominations. YES: 5 — Ana Laura Padilla, Claudio William Gallegos, Vivian Wilhelm, Dwayne Shipp, Enrique Adame NO: 0 — ABSTAIN: 0 — ABSENT: 1 — Alfonso Ceja Villa Status: 5-0-0— 1 — Pass ***END OF BUSINESS CALENDAR*** Community Development Commission 4 7/23/2025 2-2 COMMENTS 6. Staff member comments Minutes: Michael Garcia extended an invitation to the Commission to attend the August 5th City Council meeting in support of the agreement with Orangewood to assist transitional age youth and former foster youth. Michael Garcia also noted that a contract with MDG Advisers for HUD monitoring is anticipated to be presented on August 19th. 7. Commission members comments Minutes: • Commissioner Adame — congratulated Chair Padilla and new Vice -Chair Gallegos on their appointments. • Commissioner Wilhelm - congratulated Chair Padilla and new Vice -Chair Gallegos on their appointments. • Shipp — Acknowledged and thanked staff for their presentations. • Padilla — expressed gratitude to the Commission for their trust in reappointing her for another year as Chair. ADJOURNMENT The next meeting of the Community Development Commission is scheduled for August 27, 2025 at 4:30 PM in the Council Chamber. Community Development Commission 4 7/23/2025 2-3 CALL TO ORDER ATTENDANCE Youth Commission Special Meeting Minutes February 6, 2025 Santa Ana Senior Center 424 W V St, Santa Ana, CA 92701 6:00 PM Chairperson Wyatt Malfavon Youth Commission Members: Edith Hernandez Neylen Munoz Emily Parra-Diaz Cat Pham Adrian Ramirez Mercy Benitez, Vice -Chairperson Wyatt Malfavon, Chairperson Staff: Hawk Scott, Executive Director Hannah Wayne, Recording Secretary Minutes: Chairperson Wyatt Malfavon called the Youth Commission Special Meeting to order at6:06P.M. ROLL CALL Hannah Wayne, Recording Secretary Minutes: Recording Secretary Hannah Wayne conducted roll call. All Youth Commissioners were present. PLEDGE OF ALLEGIANCE Chairperson Wyatt Malfavon Minutes: Chairperson Wyatt Malfavon led the Pledge of Allegiance. Youth Commission 1 2/6/2025 PRESENTATION MINUTES: Parks, Recreation and Community Services Executive Director Hawk Scott presented the Santa Ana Zoo Employee of the Year to Jennifer Orrison. PUBLIC COMMENTS MINUTES: No public comments received. CONSENT CALENDAR ITEMS MINUTES: At 6:15 P.M., the Consent Calendar was considered. MOTION: Youth Commissioner Parra-Diaz moved to approve Consent Calendar Item Nos. 1 and 2, seconded by Vice Chairperson Benitez The motion carried, 7-0-0, by the following roll call vote: AYES: YOUTH COMMISSIONER HERNANDEZ, YOUTH COMMISSIONER MUNOZ, YOUTH COMMISSIONER PARRA-DIAZ, YOUTH COMMISSIONER PHAM, YOUTH NOES: COMMISSIONER RAMIREZ, VICE CHAIRPERSON BENITEZ, ABSTAIN: CHAIRPERSON MALFAVON ABSENT: NONE NONE Status: 7 — 0 — 0 — Pass 1. Minutes from the Regular Meeting of November 18, 2024. Recommended Action: Approve minutes. 2. Excuse Absences Recommended Action: Approve excused absences. ***END OF CONSENT CALENDAR*** BUSINESS CALENDAR 3. Proposal for a Youth's Recognition Program. MINUTES: Youth Commissioner Ramirez proposed for the youth commission to recognize outstanding youth that are impacting Santa Ana similarly to how we recognize employees of the month. Parks, Recreation and Community Services Executive Director Hawk Scott responded that he will look into that and report back. 4. Proposals to bring more Educational Opportunities to the Youth of Santa Ana. Youth Commission 2 2/6/2025 MINUTES: Youth Commissioner Ramirez proposed to create programs for youth to explore and/or further their education like workforce readiness, STEM. Parks, Recreation and Community Services Deputy Director Tim Pagano responded with programming that is currently in place, including the Life Guard program. Parks, Recreation and Community Services Zoo Deputy Director Ethan Fisher presented opportunities available from the Santa Ana Zoo programs and work center. Library Services Director Brian Sternberg presented the available library programs on work education, STEM, and youth internship opportunities. Commissioner Parra-Diaz suggested to collaborate as a youth commission with the resources they all have and put together a shareable document. Parks, Recreation and Community Services Executive Director Hawk Scott responded that he will look into that and report back. ***END OF BUSINESS CALENDAR*** INFORMATIONAL ITEMS 5. Santa Ana Public Library Staff Report MINUTES: Library Services Director Brian Sternberg presented the Santa Ana Public Library Report. Youth Commissioner Pham asked about the blind date with a book program and Youth Commissioner Ramirez asked about the library volunteer program and how to create a workshop. Library Services Director Brian Sternberg responded that there is a teen leadership committee, and mentioned that volunteering is a great way to get involved. 6. Santa Ana Zoo Staff Report MINUTES: Parks, Recreation and Community Services Zoo Deputy Director Ethan Fisher presented the Santa Ana Zoo Staff Report. Youth Commissioner Parra-Diaz commented about the primate aspect of the zoo and hopes to have the youth experience close up interactions. Chair Malfavon asked about the river otter project and Youth Commissioner Ramirez asked about school programs. Parks, Recreation and Community Services Zoo Deputy Director Ethan Fisher responded that the river otter exhibit is still currently under construction and detailed the various programs in place and career day requests that they have. Youth Commission 3 2/6/2025 COMMISSIONER COMMENTS MINUTES: Youth Commissioner Pham thanked Parks, Recreation and Community Services Zoo Deputy Director Ethan Fisher for his presentation. Youth Commissioner Parra-Diaz enjoys the meetings and asked to continue to pull together resources from the youth commission members. Youth Commissioner Munoz thanked Parks, Recreation and Community Services Zoo Deputy Director Ethan Fisher for his presentation. Youth Commissioner Hernandez is interested in learning more about the zoo. Youth Commissioner Ramirez thanked everyone for their staff reports, and likes to see all that is happening with programs and the city. Vice Chairperson Benitez thanked the speakers. Chairperson Malfavon thanked everyone for their presentations and attendance. EXECUTIVE DIRECTOR COMMENTS MINUTES: Parks, Recreation and Community Services Executive Director Hawk Scott suggested special meetings with the Aquatics team and a tour of the Santa Ana Zoo, then introduced Juan Lara who oversees the Senior programs. Senior Services Supervisor Juan Lara gave an overview of what he does for the senior services and programs and answered the youth commissioner questions about senior programs. ADJOURNMENT MINUTES: Parks, Recreation and Community Services Executive Director Hawk Scott established the next meeting to be a special joint meeting of the Parks, Recreation and Community Services Commission and Youth Commission on March 8t", 2025 at 3 P.M. at the Santa Ana Zoo. Chairperson Malfavon adjourned the Youth Commission meeting at 7:11 P. M. Respectfully submitted: Hannah Wayne Recording Secretary Youth Commission 4 2/6/2025 Parks, Recreation, and Community Services Commission and Youth Commission Joint Special Meeting Minutes March 8, 2025 Santa Ana Zoo, 1801 E. Chestnut Ave., Santa Ana, CA 92701 3:00 PM CALL TO ORDER ATTENDANCE Youth Chairperson Wyatt Malfavon Parks, Recreation, and Community Services Commission Members: Selica Diaz Josh Jogwe Cory Nelson Silvia Reyes Ruby Woo Maria Zacarias Torres, Vice Chair Roberto Herrera, Chair Youth Commission Members: Edith Hernandez Neylen Munoz Emily Parra-Diaz Cat Pham Adrian Ramirez Mercy Benitez, Vice Chair Wyatt Malfavon, Chair Staff: Hawk Scott, Executive Director Ethan Fisher, PRCSA Deputy Director, Zoo Jennifer L. Hall, Recording Secretary Parks, Recreation, and Community 1 03/08/2025 Services and Youth Commissions Minutes: Youth Commission Chairperson Wyatt Malfavon called the Joint Special Meeting of the Parks, Recreation, and Community Services Commission and the Youth Commission to order at 3: 08 P.M. ROLL CALL Jennifer L. Hall, Recording Secretary Minutes: Recording Secretary Jennifer L. Hall conducted roll call. Parks, Recreation, and Community Services Commissioners Diaz, Jogwe, Nelson, and Reyes, and Vice Chairperson Zacarias Torres were present. Commissioner Woo and Chair Herrera were absent. Youth Commissioners Parra-Diaz and Ramirez, Vice Chairperson Benitez (arrived at 3:14 P.M.), and Chairperson Malfavon were present. Commissioners Hernandez, Munoz, and Pham were absent. PUBLIC COMMENTS Minutes: No public comments received. INFORMATIONAL ITEMS Santa Ana Zoo Tour Minutes: Deputy Parks, Recreation, and Community Services Director (Zoo) Ethan Fisher, Zoo Curator of Education Lauren Bergh, and Zoo Animal Care Manager Jennifer Walker provided a tour of the Santa Ana Zoo and answered questions from the commissioners. ADJOURNMENT Minutes: Youth Commission Chairperson Malfavon adjourned the Joint Special Meeting of the Parks, Recreation, and Community Services Commission and the Youth Commission meeting at 5: 00 P.M. Respectfully submitted: Jennifer L. Hall, CIVIC Recording Secretary Parks, Recreation, and Community 2 03/08/2025 Services and Youth Commissions Youth Commission Regular Meeting Minutes March 17, 2025 City Council Chamber 22 Civic Center Plaza Santa Ana, CA 92701 6:00 PM Youth Commission 1 3/17/2025 CALL TO ORDER ATTENDANCE Chairperson Wyatt Malfavon Youth Commission Members: Edith Hernandez Neylen Munoz Emily Parra-Diaz Cat Pham Adrian Ramirez Mercy Benitez, Vice Chair Wyatt Malfavon, Chair Staff: Hawk Scott, Executive Director Timothy Pagano, PRCSA Deputy Director Jorge Acevedo, Park Services Superintendent Suzi Furjanic, Associate Park and Landscape Planner Hannah Wayne, Recording Secretary MINUTES: Chairperson Wyatt Malfavon called the Youth Commission Special Meeting to order at 6: 03 P.M. ROLL CALL Hannah Wayne, Recording Secretary MINUTES: Recording Secretary Hannah Wayne conducted roll call. Youth Commissioners Pham, Parra-Diaz, Ramirez, Vice Chair Benitez (arrived at 6:21 p.m.) and Chair Malfavon were present. Youth Commissioners Hernandez and Munoz were absent. PLEDGE OF ALLEGIANCE Chairperson MINUTES: Chairperson Wyatt Malfavon led the Pledge of Allegiance. Youth Commission 6 3/17/2025 PRESENTATIONS Budget Office Presentation MINUTES: Senior Budget Analyst Anne Do presented the City of Santa Ana Budget Office Presentation to the Youth Commission. Each Youth Commissioner shared their top City of Santa Ana Budget priorities including youth and teen programming, the Santa Ana Zoo, and community centers as feedback for the Budget Office survey. PUBLIC COMMENTS MINUTES: Sofia May provided an in person public comment sharing the impact of the Assisteens Book Fest and inviting more 7th to 12th graders to be part of the efforts in bringing the community together through literacy, leadership, and service. CONSENT CALENDAR ITEMS MINUTES: At 6:26 P.M., the Consent Calendar was considered. MOTION: Vice Chairperson Benitez moved to approve Consent Calendar Item Nos. 1 through 3, seconded by Youth Commissioner Ramirez. The motion carried, 5-0-0-2, by the following roll call vote: AYES: YOUTH COMMISSIONER PARRA-DIAZ, YOUTH COMMISSIONER PHAM, YOUTH COMMISSIONER RAMIREZ, VICE CHAIRPERSON BENITEZ, CHAIRPERSON MALFAVON NOES: NONE ABSTAIN: NONE ABSENT: YOUTH COMMISSIONER HERNANDEZ, YOUTH COMMISSIONER MUNOZ Status: 5 — 0 — 0 — 2 Pass 1. Minutes from the Special Meeting of February 6th, 2025. Recommended Action: Approve minutes. 2. Minutes of the Special Meeting of March 8th, 2025. Recommended Action: Approve minutes. 3. Excuse Absences. Recommended Action: Approve excused absences. Youth Commission 6 3/17/2025 ***END OF CONSENT CALENDAR' INFORMATIONAL ITEMS 4. Parks, Recreation and Community Services Budget. MINUTES: Parks, Recreation and Community Services Executive Director Hawk Scott presented the Parks, Recreation and Community Service Budget. Vice Chairperson Benitez was accepted into an organization where she can create a non-profit organization and would like to partner with the Parks and Recreation Athletics department to create a volleyball camp for 4t" and 5tn graders. Commissioner Parra-Diaz asked about the Santa Ana Zoo. Executive Director Scott explained all planned upgrades, improvements and upcoming projects for the Santa Ana Zoo. 5. Parks and Facilities Staff Report. MINUTES: Public Services Superintendent Jorge Acevedo presented the Public Works Agency report detailing park improvements, lighting updates, stadium seating updates, as well as, overall accomplishments of public works. Associate Park and Landscape Planner Suzi Furjanic presented the Park Planning report explaining the structure of the team and the differences between current planning and advanced planning. Youth Commissioner Parra-Diaz commented about the Willard Park outreach and the Chepas Park history. Youth Commissioner Ramirez asked about the El Salvidor restrooms renovation timeline. Associate Park and Landscape Planner Furjanic said they can get that information, but it's probably a couple of months. Youth Commissioner Pham asked about the budget of the park improvements and events. Executive Director Scott and Associate Park and Landscape Planner Furjanic provided budget details for the various departments and the grants they receive. 6. Parks, Recreation and Community Services Staff Report. Youth Commission 6 3/17/2025 MINUTES: Park, Recreation and Community Services Deputy Director Tim Pagano presented the Parks, Recreation and Community Services Staff Report. Youth Commissioner Parra-Diaz asked about the age range for Athletics and about the CPR classes with the Aquatics department. Vice Chairperson Benitez asked about the track meet age range as well. Deputy Director Pagano responded that the Athletics programs usually cap at 12 years old and the Aquatics section is a great opportunity for students interested in health care starting at age 16. Chair Malfavon asked about the all access park. Deputy Director Pagano provided more information about the Kiwanis club vision behind the park. EXECUTIVE DIRECTOR COMMENTS MINUTES: Parks, Recreation and Community Services Executive Director Hawk Scott commented that the 5K/10K is open for registration, the Brew at the Zoo is on May IOth and thanked the commissioners that attended the Special Meeting at the Zoo on March 8th COMMISSIONER COMMENTS MINUTES: Youth Commissioner Pham asked about the Santa Ana fun run volunteer opportunities. Vice Chairperson Benitez thanked the first public speaker we had and enjoyed the meeting. Chairperson Malfavon thanked all for the presentations and the first public speaker. ADJOURNMENT The next meeting of the Youth Commission is scheduled for Monday, April 21 st, 2025 at 6:00 p.m. at the Newhope Library, 122 N Newhope St, Santa Ana, CA 92703. MINUTES: Chairperson Malfavon adjourned the Youth Commission meeting at 7:44 P. M. Respectfully submitted: 'Vlyla4'1�t� �� Hannah Wayne Recording Secretary Youth Commission 6 3/17/2025 Youth Commission Regular Meeting Minutes April 21, 2025 Newhope Library 122 N Newhope St, Santa Ana, CA 92703 6:00 PM Youth Commission 1 4/21/2025 CALL TO ORDER ATTENDANCE Chairperson Youth Commission Members: Edith Hernandez Neylen Munoz Emily Parra-Diaz Cat Pham Adrian Ramirez Mercy Benitez, Vice -Chairperson Wyatt Malfavon, Chairperson Staff: Brian Sternberg, Library Services Director Ethan Fisher, PRCSA Deputy Director, Zoo Hannah Wayne, Recording Secretary MINUTES: Chairperson Wyatt Malfavon called the Youth Commission Special Meeting to order at 6:01 P.M. ROLL CALL Hannah Wayne, Recording Secretary MINUTES: Recording Secretary Hannah Wayne conducted roll call. Youth Commissioners Hernandez (arrived at 6:13 p.m.), Munoz, Pham (arrived at 6:07 p.m.), Parra-Diaz, Vice Chair Benitez and Chair Malfavon were present. Youth Commissioner Ramirez was absent. PLEDGE OF ALLEGIANCE Chairperson MINUTES: Chairperson Malfavon led the Pledge of Allegiance. PUBLIC COMMENTS MINUTES: There were no public comments. Youth Commission 5 4/21/2025 CONSENT CALENDAR ITEMS MINUTES: At 6:03 P.M., the Consent Calendar was considered. MOTION: Vice Chairperson Benitez moved to approve Consent Calendar Item Nos. 1 and 2, seconded by Chairperson Malfavon. The motion carried, 4-0-0-3, by the following roll call vote: AYES: YOUTH COMMISSIONER MUNOZ, YOUTH COMMISSIONER PARRA-DIAZ, VICE CHAIRPERSON BENITEZ, CHAIRPERSON MALFAVON NONE NOES: NONE ABSTAIN: YOUTH COMMISSIONER HERNANDEZ, YOUTH ABSENT: COMMISSIONER PHAM, YOUTH COMMISSIONER RAMIREZ Status: 4 — 0 — 0 — 3 Pass 1. Minutes from the Regular Meeting of March 17th, 2025. Recommended Action: Approve minutes. 2. Excuse Absences. Recommended Action: Approve excused absences. ***END OF CONSENT CALENDAR*** INFORMATIONAL ITEMS 3. Santa Ana Public Library Budget Presentation. MINUTES: Library Services Director Brian Sternberg presented the Santa Ana Public Library Budget. Youth Commission Member Parra-Diaz asked about outreach. Library Services Director Sternberg explained their various avenues of outreach through social media, school sites, etc. Chair Malfavon asked about the use of Al in libraries and about hot spots. Library Services Director Sternberg explained the research behind implementation of Al into the libraries and the process for using a library hot spot. Youth Commission Member Pham suggested using the Parent Square app. Youth Commission 5 4/21/2025 Library Services Director Sternberg said that they reach out through Peach Jar and hope to use Patron Point soon. Chair Malfavon asked if they promote at charter schools. Library Services Director Sternberg said that they do, more in person, there isn't a digital platform that they know of yet. 4. Santa Ana Public Library Staff Report. MINUTES: Library Services Director Brian Sternberg presented the Santa Ana Public Library Report. 5. Santa Ana Zoo Staff Report. MINUTES: Parks, Recreation and Community Services Zoo Deputy Director Ethan Fisher presented the Santa Ana Zoo Staff Report. Youth Commissioner Parra-Diaz asked about group volunteers. Parks, Recreation and Community Services Zoo Deputy Director Ethan Fisher explained the process. ***END OF INFORMATIONAL ITEMS*** EXECUTIVE DIRECTOR COMMENTS MINUTES: Library Services Director Brian Sternberg spoke of the Dia De Los Nino's event on Saturday and the Santa Ana Fun Run on May 17th. COMMISSIONER COMMENTS MINUTES: Youth Commission Member Hernandez is excited about the zoo updates and the Al update for the libraries. Youth Commission Member Munoz asked about what vendors are at the party for the planet, Deputy Director Fisher provided various details about the event. Youth Commission Member Parra-Diaz brought up the Remind app and gave more information on the app that the library can use to work with her school. Youth Commission Member Pham, thanked Directors Fisher and Sternberg, and mentioned her school district uses the Parent Square App. Vice Chair Benitez is excited about the fun run and the zoo updates. Youth Commission 5 4/21/2025 Chair Malfavon thanked everyone for their participation and reports. ADJOURNMENT The next regular meeting of the Youth Commission is scheduled for May 19th, 2025 at 6:00 p.m. in the City Council Chamber, City Hall, 22 Civic Center Plaza, Santa Ana, CA 92701. MINUTES: Chairperson Malfavon adjourned the Youth Commission meeting at 7:02 P. M. Respectfully submitted: ,ate a/�� Hannah Wayne Recording Secretary Youth Commission 5 4/21/2025 Minutes of the Regular Meeting of the Parks, Recreation and Community Services Commission 5AryT9 4 r "y U i * �'LlF p1L tZ1! January 23, 2025 REGULAR OPEN MEETING — 5:30 P.M. City Hall Council Chamber 22 Civic Center Plaza Santa Ana, CA 92701 Parks, Recreation and Community Services 1 1/23/2025 Commission CALL TO ORDER MINUTES: Chairperson Herrera called the meeting to order at 5:30 P.M. ATTENDANCE Commission Members: Selica Diaz Josh Jogwe Cory Nelson Silvia Reyes Ruby Woo Maria Zacaria-Torres, Vice Chair Roberto Herrera, Chair Staff: Hawk Scott, Executive Director Brian Sternberg, Library Services Director Timothy Pagano, PRCSA Deputy Director Ethan Fisher, PRCSA Deputy Director, Zoo Suzi Furjanic, Associate Park and Landscape Planner Hannah Wayne, Recording Secretary ROLL CALL Hannah Wayne, Recording Secretary MINUTES: Recording Secretary Wayne conducted roll call. Commissioners Diaz, Jogwe, Nelson, and Woo, Vice Chair Torres and Chair Herrera were present. Commissioner Reyes was absent. PLEDGE OF ALLEGIANCE MINUTES: Chairperson Herrera led the Pledge of Allegiance. PRESENTATIONS Employees of the Month MINUTES: Commissioners presented certificates for Employees of the Month to Julie Hoang, Ulysses Rivera, Gabino Aguilar and Allan Duran and thanked them for their hard work and efforts. Executive Director Scott and Chair Herrera also honored Jesse Soto in person for his 31 years of service to the City of Santa Ana. Parks, Recreation and Community Services 8 1/23/2025 Commission PUBLIC COMMENTS MINUTES: Nina Jirik spoke at 5:46 PM about getting a plot of land in Ward 5 Washington Square turned into a walkable park, they are currently working on getting a bid and want to keep it top of mind for the commission. CONSENT CALENDAR ITEMS MINUTES: The Consent Calendar was considered 5:49 P.M. RCOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 1 through 4. 1. Minutes of the Regular Meeting of December 5, 2024. Recommended Action: Approve Minutes. 2. Excused absences. Recommended Action: Approve Excused Absences. 3. Santa Ana Zoo Staff Report. Recommended Action: Receive and File. 4. Library Staff Report. Recommended Action: Receive and File. MOTION: Moved by Commissioner Diaz to approve Consent Calendar items 1 through 4, seconded by Commissioner Woo. The motion carried, 6-0-0-1, by the following roll call vote: AYES: COMMISSIONER DIAZ, COMMISSIONER JOGWE, COMMISSIONER NELSON, COMMISSIONER WOO, VICE CHAIR TORRES, CHAIR HERRERA NOES: NONE ABSTAIN: NONE ABSENT: COMMISSIONER REYES Status: 6-0-0— 1 —Pass **'SEND OF CONSENT CALENDAR'S** Parks, Recreation and Community Services 8 1/23/2025 Commission INFORMATIONAL ITEMS 5. Parks and Facilities Staff Report. MINUTES: Park Services Superintendent Acevedo presented for Parks and Facilities, reviewing the Sports Field Maintenance Schedule. Commissioner Nelson asked about communication practices with the leagues for field maintenance. Park Services Superintendent Acevedo responded that the schedules are posted anywhere from 3 - 10 months ahead of time for the leagues. Commissioner Diaz asked about Griset Park ownership, entrance location and hours of operation. Parks, Recreation, and Community Services Executive Director Scott explained that Griset Park is a joint use area and Park Services Superintendent Acevedo said there is a pedestrian entrance on the west side and the hours of operation are 6 am — 10 pm. Commissioner Jogwe asked if the Bomo Park will be under construction in March. Parks, Recreation, and Community Services Executive Director Scott responded that they will be starting construction on Bomo Park on March 3rd Chair Herrera asked where the maintenance schedules are posted, about the historic naming of parks and the Santa Ana winds damages. Parks, Recreation, and Community Services Executive Director Scott responded that the schedules are on the website and that can be accessed via QR codes and the MySantaAna app. He also responded that they are working on documentation of the historic namings of parks. Park Services Superintendent Acevedo offered to provide a report on the Santa Ana wind damages at the end of the season. Associate Park and Landscape Planner Furjanic presented the Park Planning Updates. Commissioner Woo commented that she is excited about the Bristol Recreation Corridor. Parks, Recreation and Community Services 8 1/23/2025 Commission Commissioner Diaz asked about sun shades at the 10th St. and Flower park, community input for Griset Park and suggested fees for the 1st and Mountainview park. Associate Park and Landscape Planner Furjanic responded that they plan to include sun shades at the 10th Street park. She also let the commission know that there will be 3 planning meetings to have the community contribute ideas for Griset Park and they will consider the suggestion for developer fees at the 1st and Mountainview park. Commissioner Nelson and Commissioner Jogwe asked about the Bristol Recreation Corridor. Associate Park and Landscape Planner Furjanic spoke in regards to the Bristol Recreation Corridor, how it will be under construction in stages and add to the total park space in Santa Ana. Vice Chair Zacaria-Torres suggested the use of social media for community input on the Griset Park. Commissioner Nelson commended their team for thinking outside the box on the 10th St. project and other projects. Chair Herrera thanked them for their work and asked about the current community engagement outreach plan for projects like the ones presented. Associate Park and Landscape Planner Furjanic responded that there are standard operating procedures and are always looking to improve practices. Vice Chair Zacaria-Torres asked about the Walnut St. urban greening parking spots. Associate Park and Landscape Planner Furjanic responded that they are losing six spots and Commissioner Diaz commented that the parking is for the businesses. Commissioner Nelson supported idea of a comment cards for public input. 6. Parks, Recreation and Community Services Staff Report. MINUTES: Parks, Recreation, and Community Services Deputy Director Pagano presented the Parks Recreation, and Community Services Staff report to the Parks, Recreation and Community Services 8 1/23/2025 Commission commission. Commissioner Diaz and Commissioner Nelson asked about the excursion teen program and how it is advertised. Parks, Recreation, and Community Services Deputy Director Pagano responded that its best for teens to be involved with volunteering first to get priority registration and they will try to incorporate more social media when advertising those programs. Commissioner Jogwe asked about the Santa Ana Clipper Night and the Fun Run. Parks, Recreation, and Community Services Deputy Director Pagano explained that it is a discounted tickets night for to Santa Ana residents to attend a Clippers game and the Fun Run has been going since 2019 and there are various distances for all ages. Vice Chair Zacaria-Torres asked about Juneteeth. Parks, Recreation, and Community Services Deputy Director Pagano responded that it is being discussed based off of the current budget. Chair Herrera thanked him for the work and will be attending the TET festival this weekend. They also suggested a partnership with a Segerstrom Center for the Arts for tickets and asked about Movies in the Park locations. Parks, Recreation, and Community Services Deputy Director Pagano responded that he wasn't sure if the parks had been identified yet for Movies in the Park, but they aim to have one in each ward. Chair Herrera mentioned a public comment about Indigenous People Day. Parks, Recreation, and Community Services Deputy Director Pagano spoke in regards to the comment and will take it into consideration. ***END OF INFORMATIONAL ITEMS*** COMMISSIONER COMMENTS MINUTES: Commissioner Diaz thanked everyone for all that they are doing for Parks and Recreation and especially those doing the grant writing. Parks, Recreation and Community Services 8 1/23/2025 Commission Commissioner Nelson thanked all for the programming and mentioned the parks are looking fantastic. Commissioner Woo thanked everyone for the programs and for the parks planning that is happening. She is interested in participating in the sunshine workshops and asked about the OC Connect project. Parks, Recreation, and Community Services Deputy Director Pagano responded that they are still in the early phase of that project and we will get connected once they are in a different phase of the OC Connect project. Vice Chair Zacarias-Torres mentioned the language conversion of MySantaAna App to Spanish and Vietnamese and hopes the Juneteeth event gets included in our budget. Chair Herrera announced that Councilmember Lopez is working with OC habitats hosting a park clean up at Santiago park on Saturday and urged the public to report any I.C.E. activity. EXECUTIVE DIRECTOR COMMENTS MINUTES: Parks, Recreation, and Community Services Executive Director Scott urged the commissioners to go to the Zoo and the TET festival on Saturday, then thanked the commissioners for their support. ADJOURNMENT The next meeting of the Parks, Recreation and Community Services Commission meeting is scheduled for February 27th, 2025 at 5:30 pm at the Santa Ana Senior Center, 424 W 3rd St, Santa Ana, CA 92701. MINUTES: Chair Herrera adjourned the Parks, Recreation and Community Services Commission meeting at 7:17 P.M. Respectfully submitted: Hannah Wayne Recording Secretary Parks, Recreation and Community Services 8 1/23/2025 Commission Minutes of the Regular Meeting of the Parks, Recreation and Community Services Commission 6� BANAL A y ti U i * �'LlF p1L tZ1! February 27, 2025 REGULAR OPEN MEETING — 5:30 P.M. Santa Ana Senior Center 424 W 3rd St, Santa Ana, CA 92701 Parks, Recreation and Community Services 1 2/27/2025 Commission CALL TO ORDER Chairperson MINUTES: Chairperson Herrera called the meeting to order at 5:37 P.M. ATTENDANCE Commission Members: Selica Diaz Josh Jogwe Cory Nelson Silvia Reyes Ruby Woo Maria Zacaria-Torres, Vice Chair Roberto Herrera, Chair ROLL CALL Staff: Hawk Scott, Executive Director Brian Sternberg, Library Services Director Ethan Fisher, PRCSA Deputy Director, Zoo Hannah Wayne, Recording Secretary Hannah Wayne, Recording Secretary MINUTES: Recording Secretary Wayne conducted roll call. Commissioners Diaz, Jogwe, Nelson, and Woo, Vice Chair Zacarias Torres and Chair Herrera were present. Commissioner Reyes arrived at 5:40 p.m. PLEDGE OF ALLEGIANCE Chairperson MINUTES: Chair Herrera led the Pledge of Allegiance. PRESENTATIONS Parks and Recreation Employee of the Year Employees of the Month MINUTES: Chair Herrera requested to add a presentation to the agenda about Lightning Youth Academy at Jerome Center. MOTION: Moved by Commissioner Nelson, to add to the agenda a presentation about Lightning Youth Academy at Jerome Center, seconded by Commissioner Woo. Parks, Recreation and Community Services 2 2/27/2025 Commission The motion carried, 6-0-0-1, by the following roll call vote: AYES: COMMISSIONER DIAZ, COMMISSIONER JOGWE, COMMISSIONER NELSON, COMMISSIONER WOO, VICE CHAIR TORRES, CHAIR HERRERA NOES: NONE ABSTAIN: NONE ABSENT: COMMISSIONER REYES Status: 6-0-0— 1 —Pass MINUTES: Dr. Chalula with Lightning Youth Academy presented a plaque as a thank you to Santa Ana Parks, Recreation and Community Services for Jerome Center and the support they provide to his classes. The Commissioners presented certificates for Employees of the Month to Anthony Cortez, Oscar Gamero, Elle O'Brien and Nathan Vallejo, and thanked them for their hard work and efforts. Executive Director Hawk Scott and Chair Herrera also honored Corilyn Lantz as the Parks, Recreation, and Community Services Employee of the Year. PUBLIC COMMENTS MINUTES: There were no public comments. CONSENT CALENDAR ITEMS MINUTES: The Consent Calendar was considered 6:07 P.M. RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 1 and 2. Minutes of the Regular Meeting of January 23, 2025. Recommended Action: Approve Minutes. 2. Excused absences. Recommended Action: Approve Excused Absences. MOTION: Moved by Commissioner Diaz to approve Consent Calendar items 1 and 2, seconded by Commissioner Nelson. The motion carried, 7-0-0-0, by the following roll call vote: Parks, Recreation and Community Services 3 2/27/2025 Commission AYES: COMMISSIONER DIAZ, COMMISSIONER JOGWE, COMMISSIONER NELSON, COMMISSIONER REYES COMMISSIONER WOO, VICE CHAIR ZACARIAS TORRES, CHAIR HERRERA NOES: NONE ABSTAIN: NONE ABSENT: NONE Status: 7 — 0 — 0 — 0 — Pass INFORMATIONAL ITEMS 3. Santa Ana Public Library Staff Report. MINUTES: Library Services Director Brian Sternberg presented the Santa Ana Public Library Staff Report. Commissioner Jogwe asked about the black history month celebration and the digital pathway series, and if the workshops were offered in Spanish. Commissioner Diaz asked how soon future events were finalized and advertised. Commissioner Reyes asked about the youth reading program. Chair Herrera thanked for the celebration of Black History Month and asked about curated book lists, as well as, gender neutral restrooms at Newhope Library. Library Services Director Sternberg responded to all commissioner questions, detailing the offered workshops, upcoming calendar planning, and the curated lists for each celebration month. He also confirmed that there will be gender neutral restrooms at Newhope Library. 4. Santa Ana Zoo Staff Report. MINUTES: Parks, Recreation, and Community Services Zoo Deputy Director Ethan Fisher presented the Santa Ana Zoo Staff Report to the commission. Commissioner Diaz asked about a social media post that she could share with the youth to volunteer at the zoo. Vice Chair Zacarias Torres asked about the Earth Day event. Parks, Recreation and Community Services 4 2/27/2025 Commission Chair Herrera, thanked them for the improvements and the Eco Center, and asked about the restrooms in the buildings. Parks, Recreation, and Community Services Zoo Deputy Director Fisher responded that they have two Earth Day events that happen annually and gave details about the restroom stalls. COMMISSIONER COMMENTS MINUTES: Commissioner Diaz thanked the directors for keeping them up to date and was pleased the construction projects were moving along. Commissioner Jogwe was amazed at all that is being done and asked about the show the Zoo was featured in, and about a mural location. Commissioner Nelson asked about the distinction between competitive sports verses recreation sports when it comes to field reservations in Santa Ana. Executive Director Scott responded that he can bring this to a future meeting. Commissioner Woo thanked the directors for the reports and the programs going on and asked about the renovations at El Salvador Park. Vice Chair Zacarias Torres thanked all for the updates and progress. Chair Herrera thanked the team and really liked incorporating more of the community into the meetings, but wants to get the public more engaged in the meetings. They also brought up the budget presentation and policy discussion for the next meeting. EXECUTIVE DIRECTOR COMMENTS MINUTES: Parks, Recreation, and Community Services Executive Director Scott urged the commissioners to go to the Zoo ADJOURNMENT The next meeting of the Parks, Recreation and Community Services Commission is scheduled for Thursday, March 27th, 2025 at 5:30 pm in the City Council Chamber, 22 Civic Center Plaza, Santa Ana, CA. MINUTES: Chair Herrera adjourned the Parks, Recreation and Community Services Commission meeting at 6:56 P.M. Parks, Recreation and Community Services 5 2/27/2025 Commission Respectfully submitted: V Hannah Wayne Recording Secretary Parks, Recreation and Community Services 6 2/27/2025 Commission Minutes of the Regular Meeting of the Parks, Recreation and Community Services Commission March 27, 2025 REGULAR OPEN MEETING — 5:30 P.M. City Hall Council Chamber 22 Civic Center Plaza, Santa Ana, CA 92701 Parks, Recreation and Community Services 1 3/27/2025 Commission CALL TO ORDER Chairperson MINUTES: Chairperson Herrera called the meeting to order at 5:40 P.M. ATTENDANCE Commission Members: Selica Diaz Josh Jogwe Cory Nelson Silvia Reyes Ruby Woo Maria Zacarias Torres, Vice Chair Roberto Herrera, Chair Staff: Hawk Scott, Executive Director Timothy Pagano, PRCSA Deputy Director Jorge Acevedo, Park Services Superintendent Suzi Furjanic, Associate Park and Landscape Planner Hannah Wayne, Recording Secretary ROLL CALL Hannah Wayne, Recording Secretary MINUTES: Recording Secretary Wayne conducted roll call. Commissioners Diaz, Jogwe, Nelson, and Reyes, Vice Chair Zacarias Torres and Chair Herrera were present. Commissioner Woo was absent. PLEDGE OF ALLEGIANCE Chairperson MINUTES: Chair Herrera led the Pledge of Allegiance. Employees of the Month PRESENTATIONS Brown Act Training City Budget Office Presentation MINUTES: The Commissioners presented certificates for Employees of the Month to Jenny Walker, Ayana Luna, Jacob Lambert, Nayeli Carrillo, Jonathon Aguirre, and Cesar Tarin and thanked them for all their hard work and efforts. Deputy City Attorney Brandon Salvatierra from the City's Attorney Office provided the commission a Brown Act Training presentation. Parks, Recreation and Community Services 8 3/27/2025 Commission Budget and Research Manager Shannon McCarron from the City Budget Office presented the City Budget to the Parks, Recreation, and Community Services Commission. Commissioners Jogwe, Reyes and Nelson asked for clarification on a few of the presented items including sales taxes, tariffs, restricted funds and non -restricted funds. Budget and Research Manager McCarron provided further explanation. Commissioner Diaz, Vice Chair Zacarias Torres and Chair Herrera asked about participation in the Budget survey and suggested some collaborations and methods of reaching the public. Chair Herrera also commented about prioritizing Parks, Recreation and Community Services and increasing sources of revenue for events and programs. PUBLIC COMMENTS MINUTES: Scott Peterson came to the stance to speak about his Torque Toss sport and tournament and bringing it to Santa Ana. Gay Olivos spoke about youth and sports volunteers and wanted to introduce herself to the commission, and hopes to encourage more Santa Ana kids at our sport parks. CONSENT CALENDAR ITEMS MINUTES: The Consent Calendar was considered 6:53 P.M. RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 1 through 3. 1. Minutes of the Regular Meeting of February 27, 2025. Recommended Action: Approve Minutes. 2. Minutes of the Special Meeting of March 8tn, 2025. Recommended Action: Approve Minutes. 3. Excused absences. Recommended Action: Approve Excused Absences. Parks, Recreation and Community Services 8 3/27/2025 Commission MOTION: Moved by Commissioner Diaz to approve Consent Calendar items 1 through 3, seconded by Commissioner Nelson. The motion carried, 6-0-0-1, by the following roll call vote: AYES: COMMISSIONER DIAZ, COMMISSIONER NELSON, CHAIR ZACARIAS TORRES, NOES: NONE ABSTAIN: NONE ABSENT: COMMISSIONER WOO Status: 6-0-0— 1 —Pass COMMISSIONER JOGWE, COMMISSIONER REYES, VICE CHAIR HERRERA INFORMATIONAL ITEMS 4. Parks, Recreation and Community Services Budget. MINUTES: Principal Management Analyst Francisco Arroyo presented the Parks, Recreation and Community Services Budget to the Commission. Commissioner Diaz asked about the Parks, Recreation and Community Services events participation, sponsorship and cut events. Principal Management Analyst Arroyo and Executive Director Scott responded mentioning that the Egg Hunt, Summer Concerts and Juneteeth events were cut. Commissioner Jogwe and Chair Herrera inquired about revenue trends and plans to increase revenue. Principal Management Analyst Arroyo responded that revenue has increased despite mid -year reductions and changes in taxes, and Executive Director Scott mentioned ways they hope to increase revenue and make various collaborations. Commissioners Diaz and Reyes asked about various revenue streams for stadium events. Executive Director Scott responded with the research that they have done. Commissioner Nelson asked about field reservations. Executive Director Scott replied that the fees have not changed in a few years and will be increased this year. 5. Parks and Facilities Staff Report. Parks, Recreation and Community Services 8 3/27/2025 Commission MINUTES: Park Services Superintendent Jorge Acevedo presented the Park and Facilities Report to the Commission. Commissioner Diaz asked about the stadium seating, opening day and suggested leagues parents doing beautification days at the parks. Vice Chair Zacarias Torres asked about the translation of the MySantaAna app. Park Services Superintendent Acevedo spoke that he heard May or June last. Chair Herrera asked about upcoming events and Rosita Park parking. Park Services Superintendent Acevedo responded that he will be sharing information about Earth Day, and is working on joint use agreements with the schools. Associate Park and Landscape Planner Suzi Furjanic then presented Public Works presentation and detailed their current Community Outreach Policy. The Commissioners discussed the current outreach policy and the suggested ad hoc committee approach to making recommendations about the policy. Commissioner Nelson and Diaz suggested instead of an ad hoc committee, to have the commission make recommendations on outlined procedures of community outreach and finalize those procedures with staff. Executive Director Scott plans to present the procedures at the May meeting for the commissioners to review and make recommendations. Vice Chair Zacarias Torres also asked about completion dates for and plans for a few of the projects and Commissioner Diaz asked about funding, and about the last lot at the 10t" and Flower St. park. Associate Park and Landscape Planner Suzi Furjanic responded with estimated completion dates and plans for those items. 6. Parks, Recreation and Community Services Staff Report. MINUTES: Parks, Recreation and Community Services Deputy Director Tim Pagano gave the report for Parks, Recreation and Community Services Staff Report. Commissioner Reyes commented how pleased she was with the last month of senior center programs. Commissioner Diaz thanked Deputy Director Pagano for taking the time to write grants and collaborating with UCI. Parks, Recreation and Community Services 8 3/27/2025 Commission Commissioners Jogwe, Nelson, Vice Chair Zacarias Torres and Chair Herrera asked questions about the various programs including boys and girls basketball, contract classes, Roosevelt Walker Study Hall and the Jerome Pool. Deputy Director Pagano responded providing details about each program and various data points, showcasing their success rate in the community. EXECUTIVE DIRECTOR COMMENTS MINUTES: Executive Director Hawk Scott mentioned the Santa Ana Fun Run, Brew at the Zoo, the Butterfly exhibit and thanked the commission for their support. COMMISSIONER COMMENTS MINUTES: Commissioner Diaz thanked the staff for their communication and engagement with the community. Commissioner Jogwe hopes to find ways to incentivize Santa Ana groups and residents to utilize our parks more. Commissioner Nelson commented that he hopes the competitive sports landscape in Santa Ana can improve to keep Santa Ana kids engaged locally. Commissioner Reyes thanked the team for all they do and is very proud of the City. Chair Herrera is looking forward to moving these items forward and coming together as a commission. ADJOURNMENT The next meeting of the Parks, Recreation and Community Services Commission is scheduled for Thursday, April 24 at 5:30 pm at the Newhope Library, 122 N Newhope St, Santa Ana, CA 92703. MINUTES: Chair Herrera adjourned the Parks, Recreation and Community Services Commission meeting at 9:17 P.M. Respectfully submitted: Hannah Wayne Recording Secretary Parks, Recreation and Community Services 8 3/27/2025 Commission Minutes of the Regular Meeting of the Parks, Recreation and Community Services Commission April 24, 2025 Newhope Library 122 N Newhope St, Santa Ana, CA 92703 5:30 PM Parks, Recreation and Community Services 1 4/24/2025 Commission CALL TO ORDER ATTENDANCE Chairperson Commission Members: Selica Diaz Josh Jogwe Cory Nelson Silvia Reyes Alejandra Rodriguez Ruby Woo Maria Zacarias Torres, Vice Chair Roberto Herrera, Chair Staff: Brian Sternberg, Library Services Director Ethan Fisher, PRCSA Deputy Director, Zoo Hannah Wayne, Recording Secretary MINUTES: Chairperson Herrera called the meeting to order at 5:30 p.m. ROLL CALL Hannah Wayne, Recording Secretary MINUTES: Recording Secretary Wayne conducted roll call. All Commissioners were present. PLEDGE OF ALLEGIANCE Chairperson MINUTES: Chair Herrera led the Pledge of Allegiance. PRESENTATIONS Employees of the Month Volunteers of the Quarter MINUTES: The Commissioners presented certificates for Employees of the Month to Rosa Garcia, Fabian Conde, and Sandra Cortez, and Volunteers of the Quarter to Rebecca Garcia and Sammie Williams and thanked them for their service. PUBLIC COMMENTS MINUTES: Gay Olivos was a zoom speaker brought to the commission a request for a new pitching machine for division b and c, asked about the Jerome Park dirt field, and talked about the joint use agreement at Willard Park. Parks, Recreation and Community Services 2 4/24/2025 Commission CONSENT CALENDAR ITEMS MINUTES: The Consent Calendar was considered 5:42 P.M. RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 1 and 2. Minutes of the Regular Meeting of March 27, 2025. Recommended Action: Approve Minutes. 2. Excuse Absences. Recommended Action: Approve Excused Absences. MOTION: Moved by Commissioner Nelson to approve Consent Calendar items 1 and 2, seconded by Vice Chair Zacarias Torres. The motion carried, 8-0-0-0, by the following roll call vote: AYES: COMMISSIONER DIAZ, COMMISSIONER JOGWE, COMMISSIONER NELSON, COMMISSIONER REYES, COMMISSIONER RODRIGUEZ, COMMISSIONER WOO, VICE CHAIR ZACARIAS TORRES, CHAIR HERRERA NOES: NONE ABSTAIN: NONE ABSENT: NONE Status: 8 — 0 — 0 — 0 — Pass INFORMATIONAL ITEMS 3. Santa Ana Public Library Budget Presentation. MINUTES: Library Services Director Brian Sternberg presented the Santa Ana Public Library Budget to the commission. Commissioners Nelson, Diaz, Jogwe, Reyes, Woo, Vice Chair Zacarias Torres and Chair Herrera asked questions and commented about the breakdown of the Santa Ana Public Library budgeted funds, outreach services, events, activities, obligated funds, renovations and parking, staff development and staff changes with the closures. Library Services Director Brian Sternberg responded with details behind the budgeted numbers, information about the ongoing renovations, various closures and how that relates to staffing and parking, opportunities staff have for Parks, Recreation and Community Services 3 4/24/2025 Commission professional development, as well as, plans to meet the current demands as it relates to technology and services. 4. Santa Ana Public Library Staff Report. Minutes: Library Services Director Brian Sternberg presented the Santa Ana Public Library Staff Report to the Commission. The Commissioners had no comments or questions. 5. Santa Ana Zoo Staff Report. MINUTES: Parks, Recreation and Community Services Zoo Deputy Director Ethan Fisher presented the Santa Ana Zoo Staff Report. Commissioners Diaz, Reyes, Vice Chair Zacarias Torres and Chair Herrera thanked Deputy Director Fisher for the zoo tour, commented on how amazing the updates and changes have been, and asked questions about the Brew at the Zoo event on May 10th. Parks, Recreation and Community Services Zoo Deputy Director Ethan Fisher provided additional details about the Brew at the Zoo. 6. Athletics Fields Policies and Procedures. MINUTES: Parks, Recreation and Community Services Supervisor America Robledo presented the Athletics Fields Policies and Procedures to the Commission. Commissioners Nelson, Woo, Jogwe, Diaz, Rodriguez, Reyes, Vice Chair Zacarias Torres, and Chair Herrera discussed the Athletic Fields Policies and Procedures, commented about the importance of supporting youth through competitive sports in Santa Ana, asked questions about the current field utilization, user group transparency, fee structure and reservations, and made suggestions to the various group restrictions, permit cycle lengths, policies in place, and ways to improve opportunities for Santa Ana residents. Parks, Recreation and Community Services Supervisor America Robledo provided the commissioners details about the current utilization and user groups, and answered their questions about the current policies in place, fee structures, and field utilization, taking all suggestions into consideration for future permit cycles. Parks, Recreation and Community Services 4 4/24/2025 Commission EXECUTIVE DIRECTOR COMMENTS MINUTES: Library Services Director Brian Sternberg provided details about the Santa Ana Fun Run on May 17th and the Dia De Los Ninos event on Saturday. COMMISSIONER COMMENTS MINUTES: Commissioner Diaz thanked everyone for the updates on the libraries, zoo and field reservations and she is looking forward to the Brew at the Zoo. Commissioner Jogwe thanked the staff for the details on the fields and for the zoo tour. Commissioner Nelson commented that the zoo is world class and said his kids are participating in the Fun Run so he is looking forward to that. Commissioner Reyes thanked Ethan for the zoo tour and mentioned the senior center tour of the botanical gardens and dance performance on May 9th at 10 am at the Southwest Senior Center. Commissioner Rodriguez thanked everyone for welcoming her and is looking forward to serving on the commission. Commissioner Woo thanked all for the field presentation and discussion, and for the temporary restrooms at El Salvador Park. She also commented about the parks budget and advocated for funding to be allocated for seniors, sun shades and splash pads. Vice Chair Zacarias Torres thanked all for the presentations, and is pleased with the social media being pushed out. She also encouraged the commissioners to urge the community fill out the budget survey. Chair Herrera recognized Earth Day, and thanked Commissioner Rodriguez for joining the commission. ADJOURNMENT The next regular meeting of the Parks, Recreation and Community Services Commission is scheduled for May 22nd, 2025 at 5:30 pm in the City Council Chamber, 22 Civic Center Plaza, Santa Ana, CA. MINUTES: Chair Herrera adjourned the Parks, Recreation and Community Services Commission meeting at 8:08 P.M. Respectfully submitted: Hannah Wayne Recording Secretary Parks, Recreation and Community Services 5 4/24/2025 Commission Minutes of the Regular Meeting of the Parks, Recreation and Community Services Commission May 22, 2025 REGULAR OPEN MEETING — 5:30 P.M. City Hall Council Chamber 22 Civic Center Plaza, Santa Ana, CA 92701 Parks, Recreation and Community Services 1 5/22/2025 Commission CALL TO ORDER Chairperson MINUTES: Chairperson Herrera called the meeting to order at 5:32 P.M. ATTENDANCE Commission Members: Selica Diaz Josh Jogwe Cory Nelson Silvia Reyes Alejandra Rodriguez Ruby Woo Maria Zacarias Torres, Vice Chair Roberto Herrera, Chair Staff: Hawk Scott, Executive Director Timothy Pagano, PRCSA Deputy Director Jorge Acevedo, Park Services Superintendent Hannah Wayne, Recording Secretary ROLL CALL Hannah Wayne, Recording Secretary MINUTES: Recording Secretary Wayne conducted roll call. Commissioners Diaz, Jogwe, Rodriguez, Woo, Vice Chair Zacarias Torres and Chair Herrera were present. Commissioners Nelson and Reyes were absent. PLEDGE OF ALLEGIANCE Chairperson MINUTES: Chair Herrera led the Pledge of Allegiance. PRESENTATIONS Employees of the Month MINUTES: The Commissioners presented certificates for Employees of the Month to Matthew DeTeresa, Alejandro Orozco, Claudia Tapia, America Robledo, and Nicole Jackson thanked them for all their hard work and efforts. PUBLIC COMMENTS MINUTES: Michael Andrade brought up Chepa's Park asked about the progress on this location. Parks, Recreation and Community Services 2 5/22/2025 Commission Gay Olivos asked for a pitching machine for Division A and B for baseball at Jerome Park, commended the team for the lights at Centennial Park, and asked about the agreements with the soccer teams at the Willard Park. CONSENT CALENDAR ITEMS MINUTES: The Consent Calendar was considered 5:47 P.M. RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 1 and 2. Minutes of the Regular Meeting of April 24, 2025. Recommended Action: Approve Minutes. 2. Excused absences. Recommended Action: Approve Excused Absences. MOTION: Moved by Commissioner Woo to approve Consent Calendar items 1 and 2, seconded by Commissioner Diaz. The motion carried, 6-0-0-2, by the following roll call vote: AYES: COMMISSIONER DIAZ, COMMISSIONER JOGWE, COMMISSIONER RODRIGUEZ, COMMISSIONER WOO, VICE CHAIR ZACARIAS TORRES, CHAIR HERRERA NOES: NONE ABSTAIN: NONE ABSENT: COMMISSIONER NELSON, COMMISSIONER REYES Status: 6 — 0 — 0 — 2 — Pass INFORMATIONAL ITEMS 3. Parks, Recreation and Community Services Staff Report. MINUTES: Parks, Recreation and Community Services Deputy Director Tim Pagano presented the Parks, Recreation and Community Services Staff Report to the commission. Vice Chair Zacarias Torres asked about an open Santa Ana street event. Deputy Director Pagano said they could potentially add that in the future. Parks, Recreation and Community Services 3 5/22/2025 Commission Commissioner Jogwe asked about the All -Star Girls Basketball game and if there is any opportunity for adding any niche sports like lacrosse. Deputy Director Pagano responded that they hope to add some new sports with the aquatics center opening and would like to see more offerings as well. Commissioner Woo commented that she enjoyed the Arbor and Earth day events and asked about event tabling applications for the upcoming events. Deputy Director Pagano responded yes now is the time to submit those. Commissioner Diaz commented that she was happy to see the new route for the 10k and 5k fun run and finishing inside the stadium. Chair Herrera commented about the Cultura magazine photos and asked about the main stage location for the Fiestas Patrias event. Deputy Director Pagano responded that they are working on a new area for the main stage in downtown Santa Ana. Chair Herrera also mentioned info about cooling centers. 4. Public Works Agency Park Services Staff Report. MINUTES: Park Services Superintendent Jorge Acevedo and Public Works Deputy Director Michael Ortiz presented the Public Works Agency Park Services Staff Report to the Commission. Commissioner Woo commented about El Salvador Park restrooms, asked if there could be signage to try and keep them clean. Commissioner Jogwe asked about the Lillie King Park. Superintendent Acevedo responded that it is low to the ground table so they are working on a solution. Commissioner Diaz asked about signage for MySantaAna App. Executive Director Scott and Deputy Director Ortiz responded and agreed it would be great to add it in to more spots. Commissioner Diaz also commented about the Cypress Firehouse, asked meeting for input on the Walnut Street project. Deputy Director Ortiz voiced that they will be scheduling something soon. Vice Chair Zacarias Torres asked about the Bristol Tolliver water treatment, hydration station's, and more construction signage. Deputy Director Ortiz and Superintendent Acevedo responded with more information about the water treatment, that the hydration stations will be in every ward, and that they hope to continue to improve construction signage for residents. Chair Herrera asked about the Griset Park event on May 27th. Executive Director Scott responded that it is a Community Workshop for future planning of the park. Parks, Recreation and Community Services 4 5/22/2025 Commission Vice Chair Zacarias Torres, asked about the translation of MySantaAna app to Spanish. Superintendent Acevedo responded that is should go live next week. Chair Herrera recommended a parks tour for the Commission. Executive Director Scott said it would good to do in the fall. COMMISSIONER COMMENTS MINUTES: Commissioner Diaz was very happy with the programming and said Public Works was doing an amazing job. Commissioner Jogwe echoed Commissioner Diaz' comments and thanked everyone for what they do. Commissioner Rodriguez thanked everyone for all the hard work, agreed that Griset Park is beautiful and all the parks are looking wonderful. Commissioner Woo was happy with all of the events and programming, and hoped that the federal grant funding won't be affected. Vice Chair Zacarias Torres thanked the team for adding additional team members to the community garden park program and wished everyone a Happy Harvey Milk day. Chair Herrera recognized public works week, mentioned that they participated in an OC habitats clean-up day, appreciated the pride flag raising and wished everyone a Happy Pride month. EXECUTIVE DIRECTOR COMMENTS MINUTES: Executive Director Hawk Scott talked about the success of the Brew at the Zoo event, thanked everyone for the love and support of the team and the community that comes out for meetings. He also wished everyone a Happy Memorial Day and will be raising a flag at the memorial park on Monday at 10 am. ADJOURNMENT The next meeting of the Parks, Recreation and Community Services Commission is scheduled for Thursday, June 26t" at 5:30 pm at the City Hall Council Chambers, 22 Civic Center Plaza, Santa Ana, CA 92701. MINUTES: Chair Herrera adjourned the Parks, Recreation and Community Services Commission meeting at 6:48 pm. Parks, Recreation and Community Services 5 5/22/2025 Commission Respectfully submitted: Hannah Wayne Recording Secretary Parks, Recreation and Community Services 6 5/22/2025 Commission Rental Housing Board Regular Meeting Minutes CALL TO ORDER PUBLIC COMMENTS — None April 16, 2025 Chairperson La Board Members Present: Ernie Aguilar Tracy La Esperanza Martinez Luis Mier Staff Members Present: Michael Garcia, Executive Director Maricela Marquez, Rent Stabilization Manager Bianca Zurita, Recording Secretary CONSENT CALENDAR ITEMS 1. Excuse Board Member(s) absence(s) Recommended Action: Excuse the absent member. 2. Minutes from the Regular Meeting of March 19, 2025 Recommended Action: Approve minutes. Moved by Board Member Aguilar, seconded by Board Member Mier to Approve. YES: 4 — Ernie Aguilar, Tracy La, Esperanza Martinez, Luis Mier NO: 0 — ABSTAIN: 0 — ABSENT: 0 Status: 4-0-0-0— Pass ***END OF BUSINESS CALENDAR*** Rental Housing Board 1 April 16, 2025 WORK STUDY SESSION 3. Mediation Training — Presented by Groundswell Minutes: Marco Antonio Ortega provided presentation. The Board engaged in Q & A session. ***END OF WORK STUDY SESSION*** COMMENTS 4. Staff member comments - None 5. Board Member comments - None ADJOURNMENT The next meeting of the Rental Housing Board is scheduled for May 21, 2025 at 4 p.m. in the Council Chamber. Rental Housing Board 2 April 16, 2025 Workforce Development Board Youth Council Committee Special Meeting Minutes April 30, 2025 CALL TO ORDER Chairperson ATTENDANCE Committee members present: Acevedo, Annino, Russell -Garcia, Tucker, Varnum Committee members absent: Jimenez-Hami, Martinez, Sandoval Staff members present: Deborah Sanchez, Sandy Barba, Bianca Zurita PUBLIC COMMENTS — None CONSENT CALENDAR ITEMS 1. Excused Absences Recommended Action: Excuse Absent Committee Member(s). 2. Regular meeting minutes of February 13, 2025 Recommended Action: Approve minutes. Moved by Committee Member Varnum, seconded by Committee Member Russell -Garcia to Approve Consent Calendar items. YES: 5 — Robert Tucker, Dennis Varnum, Sandy Annino, Jackie Russell -Garcia, Carlos Acevedo NO: 0 — ABSTAIN: 0 — ABSENT: 3 — Ana Jimenez-Hami, Jorge Martinez, Anthony Sandoval Status: 5 — 0 — 0 — 3 — Pass ***END OF CONSENT CALENDAR*** WDB Youth Council Committee 5 4/30/2025 BUSINESS CALENDAR 3. Ranking of Youth Provider Request for Proposals for Program Year (PY) 2025-27 Recommended Action: Accept the review committee's ranking of youth proposals for a 2-year procurement period ending June 30, 2027, to award future Youth Provider agreements utilizing federal Workforce Innovation and Opportunity Act funds. Recommend that the Workforce Development Board and City Council execute an agreement with Working Wardrobes for $200,000 and Standup for Kids for $200,000 for a one-year period from July 1, 2025, to June 30, 2026. Moved by Committee Member Varnum, seconded by Committee Member Russell -Garcia to Approve. YES: 5 — Robert Tucker, Dennis Varnum, Sandy Annino, Jackie Russell -Garcia, Carlos Acevedo NO: 0 — ABSTAIN: 0 — ABSENT: 3 — Ana Jimenez-Hami, Jorge Martinez, Anthony Sandoval Status: 5-0-0-3— Pass Minutes: Sandy presented the item and offered detailed information, including background context, key points, and any relevant updates to ensure a clear understanding of the matter. Bob Tucker thanked staff for their hard work and commitment during the RFP process. Committee engaged in Q & A session. 4. Renewal of Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Agreement for Program Year (PY) 2025-2026 Recommended Action: Recommend City Council award a one-year agreement with the Orange County Children's Therapeutic Arts Center (OCCTAC) in the amount of $200,000 for Program Year 2025-2026. Subject to the availability of Federal Workforce Innovation and Opportunity Act youth funds. Moved by Committee Member Varnum, seconded by Committee Member Annino to Approve. WDB Youth Council Committee 5 4/30/2025 YES: 5 — Robert Tucker, Dennis Varnum, Sandy Annino, Jackie Russell -Garcia, Carlos Acevedo NO: 0 — ABSTAIN: 0 — ABSENT: 3 — Ana Jimenez-Hami, Jorge Martinez, Anthony Sandoval Status: 5-0-0-3— Pass Minutes: Committee engaged in Q & A session. The Committee recommends amending the Agreement to serve 25 youth using $250,000, contingent upon available funding. ***END OF BUSINESS CALENDAR*** REPORTS 5. Program Operator Reports a. YSPN — Sandy submitted a report outlining the current status, providing context, and highlighting key changes or concerns. b. Orange County Children's Therapeutic Arts Center — Andrea delivered a report summarizing the program status and background. COMMENTS 6. Staff Member Comments Minutes: Deborah Sanchez — Last week, the President signed an executive order focused on workforce development programs, with an emphasis on strengthening the workforce. The order also indicated an intent to expand apprenticeship opportunities, with an implied focus on improving data collection. The work center is in the process of being renovated to enhance its layout and overall usability. Santa Barba — spoke regarding the youth job fair at SA College collaborated with Santa Ana College and the Chamber of Commerce. Over 80 employers, and over a thousand youths applied at many employers, it was a well - organized eveSpoke about the recent Youth Job Fair held at Santa Ana College, organized in collaboration with the College and the Santa Ana Chamber of Commerce. The fair brought together over 80 employers and more than 1, 000 young participants. Many attendees applied for jobs on - site. The event was well -organized and served as a valuable opportunity for young job seekers to connect directly with employers. WDB Youth Council Committee 5 4/30/2025 7. Youth Council Committee Member Comments Minutes: Dennis Varnum — attended a career job fair at Garden Grove Adult Center, connected with others, well attended. Attended a highly attended career job fair at the Garden Grove Adult Center, fostering valuable connections with employers and workforce partners. The Workforce Development Board (WDB) remains attentive to directives from the Department of Labor (DOL), the Chamber of Commerce, and the Department of Education, each emphasizing the importance of internships and skills -based training as essential elements for preparing a competitive workforce. • Jackie Russell -Garcia — heard a lot about how internships are becoming a popular way to gain experience, with many people choosing to jump straight into jobs instead of going to college, ADJOURNMENT The next regular meeting of the WDB Youth Council Committee is scheduled for June 12, 2025 at 4:00 PM. WDB Youth Council Committee 5 4/30/2025 Youth Commission Regular Meeting Minutes May 19, 2025 City Hall Council Chambers 22 Civic Center Plaza, Santa Ana, CA 92701 6:00 PM Youth Commission 1 5/19/2025 CALL TO ORDER ATTENDANCE Chairperson Youth Commission Members: Edith Hernandez Neylen Munoz Emily Parra-Diaz Cat Pham Adrian Ramirez Mercy Benitez, Vice -Chairperson Wyatt Malfavon, Chairperson Staff: Hawk Scott, Executive Director Timothy Pagano, PRCSA Deputy Director Jorge Acevedo, Park Services Superintendent Suzi Furjanic, Associate Park and Landscape Planner Hannah Wayne, Recording Secretary MINUTES: Chairperson Wyatt Malfavon called the Youth Commission Meeting to order at 6:06 P.M. 7•Trram Hannah Wayne, Recording Secretary MINUTES: Recording Secretary Hannah Wayne conducted roll call. Youth Commissioners Hernandez, Munoz, Pham (arrived at 6:08 p.m.), Parra-Diaz (arrived at 6:10 p.m.), Vice Chair Benitez and Chair Malfavon were present. Youth Commissioner Ramirez was absent. PLEDGE OF ALLEGIANCE Chairperson MINUTES: Chairperson Malfavon led the Pledge of Allegiance. PUBLIC COMMENTS MINUTES: There were no public comments. Youth Commission 2 5/19/2025 CONSENT CALENDAR ITEMS MINUTES: At 6:08 P.M., the Consent Calendar was considered. MOTION: Vice Chairperson Benitez moved to approve Consent Calendar Item Nos. 1 and 2, seconded by Youth Commission Member Hernandez. The motion carried, 5-0-0-2, by the following roll call vote: AYES: YOUTH COMMISSIONER HERNANDEZ, YOUTH COMMISSIONER MUIVOZ, YOUTH COMMISSIONER PHAM, VICE CHAIRPERSON BENITEZ, CHAIRPERSON MALFAVON NOES: NONE ABSTAIN: NONE ABSENT: YOUTH COMMISSIONER PARRA-DIAZ, YOUTH COMMISSIONER RAMIREZ Status: 5 — 0 — 0 — 2 Pass 1. Minutes from the Regular Meeting of April 21St, 2025. Recommended Action: Approve minutes. 2. Excuse Absences. Recommended Action: Approve excused absences. ***END OF CONSENT CALENDAR*** INFORMATIONAL ITEMS 3. Parks, Recreation and Community Services Staff Report. MINUTES: Parks, Recreation and Community Services Deputy Director Tim Pagano presented the Parks, Recreation and Community Services Staff Report. Youth Commissioner Parra-Diaz asked about the Study Hall at Roosevelt Walker time frame and about headphones for zoom calls. Vice Chairperson Benitez asked about the Youth Empowerment Initiative at the Garfield Community Center. Youth Commissioner Hernandez commented that registration fees were a good addition to the Fun Run this year. Youth Commission 3 5/19/2025 Deputy Director Pagano responded to all questions and comments with further information for the commissioners. 4. Public Works Agency Park Services Staff Report. MINUTES: Park Services Superintendent Jorge Acevedo presented the Public Works Agency Park Maintenance report to the Youth Commission. Public Works Senior Civil Engineer Robert Aguirre presented on behalf of Associate Park and Landscape Planner Suzi Furjanic the Public Works Agency Park Planning Report. Vice Chairperson Benitez asked if schools would be able to reserve time and host meets at the Memorial Aquatic Center. Executive Director Hawk Scott responded yes, they would need to reserve it through Parks and Recreation. Youth Commissioner Pham asked about the process and communication with the public about available programming when an area is under construction. Superintendent Acevedo responded that they do communicate programming when an area is under construction. Youth Commissioner Hernandez asked when the new park at Bristol Tolliver be complete and if there will be proper construction fencing in place. Senior Civil Engineer Aguirre responded that it should be complete in one year and there will be proper construction fencing going up. Chairperson Malfavon asked how many trees were planted during the Arbor Day. Superintendent Acevedo responded that 29 trees were planted. ***END OF INFORMATIONAL ITEMS*** EXECUTIVE DIRECTOR COMMENTS MINUTES: Executive Director Hawk Scott announced that the four graduating commissioners will be concluding their service after today's meeting, but will be recognized at another meeting for their service. He also thanked them for their service and wished them well in their future. He also mentioned the Santa Ana Zoo has a new stop light, the butterflies are now there, the Brew at the zoo was successful, and also mentioned the Zoofari Gala and the Earth Day events coming up. He ended by thanking the commission for what they do. Youth Commission 4 5/19/2025 COMMISSIONER COMMENTS MINUTES: Youth Commissioner Hernandez said being on the commission was a great experience that taught her a lot. She loved meeting new people, and will miss it. Youth Commissioner Munoz mentioned everyone's impact on the city and how helpful that has been and hopes it will continue even when they are no longer commissioners. Youth Commissioner Parra-Diaz said being on the commission was a great experience, especially getting to know all the seniors and seeing everyone grow and learn. She also advised the remaining commissioners to do their best to represent the youth well and use their voice for good. Youth Commissioner Pham mentioned it was great experience working with everyone and the community. She enjoyed representing the youth and loved growing together. She also thanked Executive Director Scott and everyone for their time. Vice Chairperson Benitez said it was nice working with everyone, is sad to see this time end, but thanks for the experience. Chairperson Malfavon thanked the seniors for being a part of the commission and wished the best for all of the graduating seniors. ADJOURNMENT The next regular meeting of the Youth Commission is scheduled for Monday, June 16th, 2025 at 6:00 p.m. in the City Council Chamber, City Hall, 22 Civic Center Plaza, Santa Ana, CA 92701. MINUTES: Chairperson Malfavon adjourned the Youth Commission meeting at 6:46 P. M. Respectfully submitted: Hannah Wayne Recording Secretary Youth Commission 5 5/19/2025 Minutes of the Regular Meeting of the Environmental and Transportation Advisory Commission of the City of Santa Ana July 8, 2025 CITY HALL 1 ROSS ANNEX 20 Civic Center Plaza Santa Ana, CA 92701 4:00 PM CALL TO ORDER MINUTES: Chair McLoughlin called the meeting to order at 4:04 P.M. ATTENDANCE Commissioners Vice -Chair Chair Executive Director, Public Works Agency Recording Secretary ROLL CALL Mario Alvarado Maria Baeza Alexandra Cheney Denise Reynoso Lorena Vidaurri Lawrence Klein Mark McLoughlin Rodolfo Rosas, P.E. Lorrie Ortiz MINUTES: Recording Secretary Marisol Jimenez conducted roll call. Commissioners Alvarado, Baeza, Cheney, Reynosa, Vice -Chair Klein and Chair McLoughlin were present. Commissioner Vidaurri was absent. PLEDGE OF ALLEGIANCE Commissioner Reynoso CITY COUNCIL 1 JULY 1, 2025 PUBLIC COMMENTS - Public comments will be held during the beginning of the meeting for ALL comments on agenda and non -agenda items. None CONSENT CALENDAR 1. RECORDING SECRETARY REPORT Instruct the Recording Secretary to enter into the Minutes. -The ETAC Regular Meeting Notice of May 13, 2025 was posted on the doors of City Hall in a timely manner. -The May 13, 2025 Cancellation Notice was posted on the doors of City Hall in a timely manner. -The ETAC Regular Meeting Notice of June 10, 2025 was posted on the doors of City Hall in a timely manner. -The June 10, 2025 Cancellation Notice was posted on the doors of City Hall in a timely manner. -The ETAC Regular Meeting Notice of July 8, 2025 was posted on the doors of City Hall in a timely manner. 2. APPROVAL OF MINUTES — APRIL 8, 2025 3. EXCUSED ABSENCES Commissioner Vidaurri was excused from the meeting 4. CALL -IN EMERGENCY PROVISION APPROVAL MOTION: Commissioner Alvarado moved to approve Consent Calendar Item Nos. 1, 2, 3 and 4, seconded by Commissioner Cheney. The motion carried, 6-0-1, by the following roll call vote: AYES: COMMISSIONER ALVARADO, COMMISSIONER BAEZA, COMMISSIONER CHENEY, COMMISSIONER REYNOSO, VICE CHAIR KLEIN, CHAIR MCLOUGHLIN NOES: NONE ABSTAIN: NONE ABSENT: COMMISSIONER VIDAURRI Status: 6 -- 0 —1 Pass CITY COUNCIL 2 JULY 1, 2025 BUSINESS CALENDAR 5. Zoning Code Update from Planning and Building Agency Recommended Action: Informational Item MINUTES: Senior Planner Siri Champion delivered an informative PowerPoint presentation on the Comprehensive Zoning Code Update, which included a review of the zoning map. She explained that zoning districts determine what can be built and where development can occur. Key themes highlighted in the update included creating vibrant, walkable commercial areas by encouraging a mix of business types, expanding permitted uses to include neighborhood services such as community centers and health clinics, and allowing developers greater flexibility to incorporate commercial uses that align with market demand. Executive Director Nabil Saba and Planner Champion responded to questions from the Commissioners following the presentation. 6. Nominate and Elect a Chair of the Environmental and Transportation Advisory Commission (ETAC) Recommended Action: Nominate and Elect a Chair of the Environmental and Transportation Advisory Commission (ETAC). MOTION: Chair McLoughlin moved to nominate Chair McLoughlin for Item No. 6, seconded by Commissioner Alvarado. The motion carried, 6-0-1, by the following roll call vote: AYES: COMMISSIONER ALVARADO, COMMISSIONER BAEZA, COMMISSIONER CHENEY, COMMISSIONER REYNOSO, VICE CHAIR KLEIN, CHAIR MCLOUGHLIN NOES: NONE ABSTAIN: NONE ABSENT: COMMISSIONER VIDAURRI Status: 6 — 0 —1 Pass 7. Nominate and Elect a Vice -Chair of the Environmental and Transportation Advisory Commission (ETAC) Recommended Action: Nominate and Elect a Vice -Chair of the Environmental and Transportation Advisory Commission (ETAC). CITY COUNCIL 3 JULY 1, 2025 MOTION: Commissioner Alvarado moved to nominate Commissioner Baeza for Item No. i, seconded by Chair McLoughlin. The motion carried, 6-0-1, by the following roll call vote: AYES: COMMISSIONER ALVARADO, COMMISSIONER BAEZA, COMMISSIONER CHENEY, COMMISSIONER REYNOSO, VICE CHAIR KLEIN, CHAIR MCLOUGHLIN NOES: NONE ABSTAIN: NONE ABSENT: COMMISSIONER VIDAURRI Status: 6 — 0 --1 Pass 8. First Street Multimodal Boulevard Study Stakeholder Ad Hoc Committee Recommended Action: Approve an Ad Hoc Committee consisting of no more than three (3) commissioners to assist and provide feedback on the First Street Multimodal Boulevard Study for City Traffic Engineering. MINUTES: Senior Transportation Analyst Mike Arizabal delivered an informational presentation on the First Street Multimodal Boulevard Study, outlining the project's background, community outreach and engagement efforts, and ETAC's participation and input. The City Council approved the General Plan Mobility Element in April 2022, and funding for this project will support the planning and design of multimodal improvements along a three-mile segment of First Street in Santa Ana. These improvements include protected bike lanes, enhanced lighting, pedestrian crossings and updated bus technology infrastructure and amenities. Commissioners Cheney and Klein volunteered to serve on the Ad Hoc Committee. Director Saba and Analyst Arizabal addressed questions from the Commission following the presentation. STAFF COMMENTS MINUTES; Director Saba announced his retirement. COMMISSIONER COMMENTS MINUTES: None AGENDA ITEMS FOR FUTURE MEETINGS: - Speed Management Policy - PCC vs. Asphalt Presentation CITY COUNCIL 4 JULY 1, 2025 ADJOURNMENT — MINUTES: Chair McLoughlin adjourned the meeting at 5:44 P.M. Respectfully submitted: L rie z ETAC Recording Secretary CITY COUNCIL 5 JULY 1, 2025 CALL TO ORDER PUBLIC COMMENTS Arts and Culture Commission Regular Meeting Minutes April 17, 2025 Chairperson Commission members present: Joese Hernandez Susie Lopez -Guerra Miguel Ochoa Debra Russell Indigo Vu Staff members present: Michael Garcia, Executive Director Marc Morley, Economic Development Manager Tram Le, Arts and Culture Specialist Bianca Zurita, Recording Secretary Minutes: • Gay Olivo (Zoom) — Talked regarding the Sahuayo mural project. • Barbara Apostol, Art Teacher at Godinez School — Talked in support of the Graffiti Arts Program • Shaila O. — Talked about the arts • John O. — Talked about the arts • Alondra Jacobo, Art Teacher at Godinez School — Talked about the arts CONSENT CALENDAR ITEMS 1. Excuse absences Recommended Action: Excuse absent commission member(s). 2. Regular meeting minutes of February 20, 2025 Recommended Action: Approve minutes. Arts and Culture Commission 4 4/17/2025 Moved by Commissioner Hernandez, seconded by Commissioner Lopez -Guerra to Approve Consent Calendar items. YES: 5 — Debra Russell, Indigo Vu, Susie Lopez -Guerra, Joese Hernandez, Miguel Ochoa NO: 0 —ABSTAIN: 0 —ABSENT: 0 — Status: 5 — 0 — 0 — 0 — Pass ***END OF CONSENT CALENDAR*** WORK STUDY SESSION 3. Investing in the Artist Grant 2024-2025 — Grantee Presentations Minutes: • OC Crazies presented by Cherie Kerr • Delhi Center presented by Gaby Muniz • GREEN-MPNA presented by Leonel Flores • Stanford Sound & Stage presented by Modesto Briseno • Breathe of Fire Latina Theater Ensemble presented by Sara Guerrero • The Cambodian Family presented by Amina Sen • The Frida Cinema presented by Logan Crow 4. Bridging the G.A.P.: Graffiti Arts Program — Update Presentation Minutes: The presentation was given by Robyn MacNair, Sofia Cuevas, Alex Sanchez, and Maricela Pena. Commission members engaged in a discussion session, expressing support for the Artist and participating students. ***END OF WORK STUDY SESSION*** COMMENTS 5. Staff member comments - None 6. Commission member comments Minutes: • Hernandez — Discussed the importance of the arts in transforming lives and indicated a desire to revisit the Commission's funding in an upcoming meeting. • Russell — Asked for a progress update on the Sahuayo mural project, and noted two upcoming events: The Art Walk on May 3 and DJ classes at The Pizza Press. • Ochoa — Thanked all participants for their informative presentations. • Vu — The next meeting will focus on discussing budget priorities. There was appreciation for the meaningful connection with the public —highlighting how art brings people together, and how doing good fosters unity. Stronger community Arts and Culture Commission 4 4/17/2025 bonds are forming, and there's a deep appreciation for the new legacies being created and left behind. ADJOURNMENT The next meeting of the Arts and Culture Commission is scheduled for May 15, 2025 at 5:30 PM in the Council Chamber. Arts and Culture Commission 4 4/17/2025 Arts and Culture Commission Regular Meeting Minutes June 19, 2025 CALL TO ORDER Chairperson Commission members present: Joese Hernandez Miguel Ochoa Debra Russell Indigo Vu Commission member absent: Susie Lopez -Guerra Staff members present: Michael L. Garcia, Executive Director Marc Morley, Economic Development Manager Tram Le, Arts and Culture Specialist Bianca Zurita, Recording Secretary PUBLIC COMMENTS Minutes: Gay Olivos — Voiced concerns about the zoning changes. CONSENT CALENDAR ITEMS 1. Excused absences Recommended Action: Excuse absent commission member(s). 2. Regular meeting minutes of April 17, 2025 Recommended Action: Approve minutes. Arts and Culture Commission 5 6/19/2025 Moved by Commissioner Hernandez, seconded by Commissioner Russell to Approve Consent Calendar items. YES: 4 — Debra Russell, Indigo Vu, Joese Hernandez, Miguel Ochoa NO: 0 — ABSTAIN: 0 — ABSENT: 1 — Susie Lopez -Guerra Status: 4-0-0— 1 — Pass ***END OF CONSENT CALENDAR*** PRESENTATION 3. Comprehensive Zoning Code Update Presentation — Facilitated by the Planning and Building Department staff Minutes: Siri Champion conducted the presentation. Commission engaged in a Q & A session. ***END OF PRESENTATION*** BUSINESS CALENDAR 4. Approval of Sahuayo Sister City Mural Ranking List and Selection of Artists Recommended Action: It is recommended that the Commission approve the ranking list for Sahuayo Sister City Mural project and recommend that the City Manager execute agreements with two (2) artists. Moved by Commissioner Hernandez, seconded by Commissioner Ochoa to Approve. YES: 3 — Indigo Vu, Joese Hernandez, Miguel Ochoa NO: 1 — Debra Russell ABSTAIN: 0 — ABSENT: 1 — Susie Lopez -Guerra Status: 3-1 —0-1 —Pass-NO Minutes: Chair Vu made a motion to carry the item over to the next meeting for additional discussion and approval. 5. Approval of Mural Restoration Ranking List Arts and Culture Commission 5 6/19/2025 Recommended Action: It is recommended that the Commission approve the ranking list for the RestorArt: Mural Restoration & Conservation Pilot Program Minutes: Tram Le provided presentation. Commission engaged in a Q & A session. Moved by Commissioner Russell, seconded by Commissioner Hernandez to Approve. YES: 4 — Debra Russell, Indigo Vu, Joese Hernandez, Miguel Ochoa NO: 0 — ABSTAIN: 0 — ABSENT: 1 — Susie Lopez -Guerra Status: 4-0-0— 1 — Pass ***END OF BUSINESS CALENDAR*** WORK STUDY SESSION 6. Preliminary Discussion of Funding Priorities for Fiscal Year 2025-2026 Minutes: Commissioner Hernandez — strongly supports event sponsorships and is particularly passionate about ensuring artists who have never previously received any type of funding are encouraged to apply for these opportunities. The goal is to make the process accessible and welcoming to emerging or underrepresented artists who may not have benefited from financial support in the past. Commissioner Vu — the goal is to expand event sponsorships to support a wider range of projects and structure it more as a sponsorship than a grant, ensuring it's accessible to every artist in the city. Commissioner Russell — noticed disparities in previous sponsorships and wants to ensure that large organizations do not overshadow small local events, promoting more opportunities for artists to participate and receive funding. ***END OF WORK STUDY SESSION*** Arts and Culture Commission 5 6/19/2025 COMMENTS 7. Staff member comments — None 8. Commission member comments Minutes: • Commissioner Hernandez — Thanked the Commission for their input, recognizing that all members are committed to the city's best interests. The community has faced significant challenges recently, so it's vital to look out for them and offer help whenever we can. • Commissioner Russell — Hopeful that the mural space will tell a meaningful story. Challenges the city to take on future art projects that highlight a new artistic genre each year and encourages leaders to support this vision. • Commissioner Vu — In light of the difficult events occurring nationwide, it's understandable that many are feeling affected. But we move forward, not by ignoring what's happening, but by choosing to create, to organize, and to stay involved. It's up to us to shape the path ahead, and art is one way we can do that together. ADJOURNMENT The next meeting of the Arts and Culture Commission is scheduled for July 17, 2025 at 5:30 PM in the Council Chamber. Arts and Culture Commission 5 6/19/2025 Minutes, of the Regular Meeting of the Police Oversight Commo 22 Civic Center Plaza Santa Ana, CA 92701 MINUTES: Chair Vega called the meeting to order at 51-04 P. M U'V2100101,12 Lei Depluty City Manager Pol�ice Commander � I Ile•af. Evangeline Gawronski Amalia Mejia Carlos Perea Nadin Said Keith Carpenter Danny Vega Sylvia Vazquez Jorge Lopez Jonathan Martinez Abigail Y. Alcalla POLICE OVERSIGHT COMMISSION 1 JULY 10, 2025 ROLL CALL MINUTES: Recording Secretary Abigail Y. Alcala conducted roll call. Commissioners Castillo Laughton, Gawronski, Mejia, Perea, and Said, Vice Chair Carpenter, and Chair Vega were present. PLEDGE OF ALLEGIANCE MINUTES: Chair Vega led the Pledge of Allegiance. STAFF PRESENTATIONS 1. Introduction of Police Oversight Director T. Jack Morse, Esq. of Oppenheimer Investigations Group LLP MINUTES: Deputy City Manager Sylvia Vazquez briefly introduced Independent Oversight Director T. Jack Morse. Independent Oversight Director T. Jack Morse spoke regarding his experience, qualifications, and role and responsibility to the Commission. Commissioner Perea welcomed Independent Oversight Director Morse and spoke regarding the mistrust in the community related to the Police Department. Commissioner Castillo Laughton asked whether Independent Oversight Director Morse is the Independent Oversight Director for other cities. Independent Oversight Director Morse stated he is not an Independent Oversight Director for any other city. Commissioner Gawronski asked Independent Oversight Director Morse whether he would be available to the commission for questions and whether he would attend all future commission meetings. Independent Oversight Director Morse stated he would be regularly available to the commission and would be present at the Police Oversight Commission meetings moving forward. Chair Vega welcomed Independent Oversight Director Morse. PUBLIC COMMENTS -- Public comments will be held during the beginning of the meeting for all comments on agenda items. Members of the public may provide comments on any agenda or non -agenda items within the subject matter jurisdiction of the commission. MINUTES: The following individual addressed the Commission in person: 1. Carl Benninger spoke regarding the decrease in gang violence in the city and the commissions' ability to review and improve police procedures. POLICE OVERSIGHT COMMISSION 2 JULY 10, 2025 The following individual addressed the Commission via teleconference: 2. Manuel Arreguin expressed concern regarding the status of his complaint and asked for complaints to be independently investigated. CONSENT CALENDAR RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 2 and 3. MINUTES: At 5:11 P.M., the Consent Calendar was considered. Commissioner Mefia requested clarification regarding the U-Visa motion reflected in the minutes of the May 8, 2025 meeting. Recording secretary Abigail Y. Alcala restated the motion voted on by the commission. Brief discussion ensued regarding clarification on the intent of the motion. MOTION: Vice Chair Carpenter moved to approve Consent Calendar Item Nos. 2 and 3, seconded by Commissioner Castillo Laughton. The motion carried, 7-0, by the following roll call note: AYES. COMMISSIONER CASTILLO LAUGHTON, COMMISSIONER GAWRONSKI, COMMISSIONER MEJIA, COMMISSIONER PEREA, COMMISSIONER SAID, VICE CHAIR CARPENTER, CHAIR VEGA NOES: NONE ABSTAIN: NONE ABSENT: NONE Status: 7 — 0 — Pass 2. Excused Absences Recommended Action: Excuse the absent members. 3. Minutes from the Regular Meetings of May 8, 2025. Recommended Action: Approve minutes. ***END OF CONSENT CALENDAR*** BUSINESS CALENDAR. MINUTE'S: At 5:28 P.M., the Business Calendar was considered. 4. Nominate and Elect Chair Recommended Action: Discuss and recommend. POLICE OVERSIGHT COMMISSION 3 JULY 10, 2025 MINUTES: Commissioner Perea nominated Commissioner Mejia as the Chair, seconded by Commissioner Castillo Laughton. Chair Vega nominated Vice Chair Carpenter as the Chair, seconded by Commissioner Gawronski. Commissioner Said nominated Chair Vega as the Chair, seconded by Vice Chair Carpenter. MOTION: Commissioner Gawronski moved to close the nominations, seconded by Chair Vega. The original motion carried, 7-0, by the following roll call vote: AYES: COMMISSIONER CASTILLO LAUGHTON, COMMISSIONER GAWRONSKI, COMMISSIONER MEJIA, COMMISSIONER PEREA, COMMISSIONER SAID, VICE CHAIR CARPENTER, CHAIR VEGA NOES: NONE ABSTAIN: NONE ABSENT: NONE Status: 7 -- 0 -- Pass MOTION: Commissioner Perea moved to appoint Commissioner Mejia as the Chair, seconded by Commissioner Castillo Laughton. The original motion carried, 4-3, by the following roll call vote: AYES: COMMISSIONER CASTILLO LAUGHTON, COMMISSIONER MEJIA, COMMISSIONER PEREA, COMMISSIONER SAID NOES: COMMISSIONER GAWRONSKI, VICE CHAIR CARPENTER, CHAIR VEGA ABSTAIN: NONE ABSENT: NONE Status: 4 — 3 -- Pass MOTION: Chair Vega moved to appoint Vice Chair Carpenter as the Chair, seconded by Commissioner Gawronski. The original motion carried, 5-2, by the following roll call vote: AYES: COMMISSIONER CASTILLO LAUGHTON, COMMISSIONER GAWRONSKI, COMMISSIONER SAID, VICE CHAIR CARPENTER, CHAIR VEGA NOES: COMMISSIONER MEJIA, COMMISSIONER PEREA ABSTAIN: NONE ABSENT: NONE Status: 5 — 2 — Pass POLICE OVERSIGHT COMMISSION 4 JULY 10, 2025 MOTION: Commissioner Said moved to appoint Chair Vega as the Chair, seconded by Vice Chair Carpenter. The original motion carried, 5-2, by the following roll call vote: AYES: COMMISSIONER CASTILLO LAUGHTON, COMMISSIONER GAWRONSKI, COMMISSIONER SAID, VICE CHAIR CARPENTER, CHAIR VEGA NOES: COMMISSIONER MEJIA, COMMISSIONER PEREA ABSTAIN: NONE ABSENT: NONE Status: 5 — 2 — Pass MINUTES: Assistant City Attorney Jonathan Martinez announced the need to revote on the nominations to appoint either Vice Chair Carpenter or Chair Vega as Chair. MOTION: Chair Vega moved to appoint Vice Chair Carpenter as the Chair, seconded by Commissioner Gawronski. The original motion carried, 7-0, by the following roll call vote: AYES: COMMISSIONER CASTILLO LAUGHTON, COMMISSIONER GAWRONSKI, COMMISSIONER MEJIA, COMMISSIONER PEREA, COMMISSIONER SAID, VICE CHAIR CARPENTER, CHAIR VEGA NOES: NONE ABSTAIN: NONE ABSENT: NONE Status: 7-0-0-0—Pass MOTION: Commissioner Said moved to appoint Chair Vega as the Chair, seconded by Vice Chair Carpenter. The original motion carried, 5-2, by the following roll call vote: AYES: COMMISSIONER CASTILLO LAUGHTON, COMMISSIONER GAWRONSKI, COMMISSIONER SAID, VICE CHAIR CARPENTER, CHAIR VEGA NOES: COMMISSIONER MEJIA, COMMISSIONER PEREA, ABSTAIN: NONE ABSENT: NONE Status: 5 -- 2 -- Pass MINUTES: Recording Secretary Abigail Y. Alcala announced the motion to appoint Vice Chair Carpenter as the Chair had the highest vote, concluding Vice Chair Carpenter as the new Chair of the commission. POLICE OVERSIGHT COMMISSION 5 JULY 10, 2025 5. Nominate and Elect Vice Chair Recommended Action: Discuss and recommend. MINUTES: Vice Chair Carpenter nominated Commissioner Castillo Laughton as the Vice Chair, seconded by Commissioner Castillo Laughton. Commissioner Said nominated Chair Vega as the Vice Chair, seconded by Commissioner Castillo Laughton. MOTION: Commissioner Gawronski move to close the nominations, seconded by Commissioner Castillo Laughton. The original motion carried, 7-0, by the following roll call vote: AYES: COMMISSIONER CASTILLO LAUGHTON, COMMISSIONER GAWRONSKI, COMMISSIONER MEDIA, COMMISSIONER PEREA, COMMISSIONER SAID, VICE CHAIR CARPENTER, CHAIR VEGA NOES: NONE ABSTAIN: NONE ABSENT: NONE Status: 7 -- Pass MOTION: Vice Chair Carpenter moved to appoint Commissioner Castillo Laughton as the Vice Chair, seconded by Chair Vega. The original motion carried, 7-0, by the following roll call vote: AYES: COMMISSIONER CASTILLO LAUGHTON, COMMISSIONER GAWRONSKI, COMMISSIONER MEJIA, COMMISSIONER PEREA, COMMISSIONER SAID, VICE CHAIR CARPENTER, C HAIR VEGA NOES: NONE ABSTAIN: NONE ABSENT: NONE Status: 7 — 0 Pass MOTION: Commissioner Said moved to appoint Chair Vega as the Vice Chair, seconded by Commissioner Castillo Laughton. The original motion carried, 5-2, by the following roll call vote: AYES: COMMISSIONER CASTILLO LAUGHTON, COMMISSIONER GAWRONSKI, COMMISSIONER SAID, VICE CHAIR CARPENTER, CHAIR VEGA NOES: COMMISSIONER MEJIA, COMMISSIONER PEREA, ABSTAIN: NONE ABSENT: NONE Status: 5 — 2 — Pass POLICE OVERSIGHT COMMISSION 6 JULY 10, 2025 MINUTES: Recording Secretary Abigail Y. Alcala announced the motion to appoint Commissioner Castillo Laughton as the Vice Chairhas the highest vote, concluding Commissioner Castillo Laughton as the new Vice Chair of the commission. 6. Police Oversight Commission Bylaws Recommended Action; Review, discuss, and provide input on the Draft Police Oversight Commission Bylaws. MINUTES: Chair Carpenter moved to suspend voting on the bylaws. Motion died due to lack of a second. Discussion ensued regarding whether the proposed changes to the ordinance could affect the bylaws. Assistant City Attorney Jonathan Martinez clarified the bylaws are superseded by the ordinance, and recommended the commission continue with discussion for changes until any amendments are finalized by the council. Commissioner Vega asked whether section ten was similar to the council requested item section of City Council meetings process. Commissioner Mejia requested the bylaw language be more specific and include a timeframe for placing a commissioner -proposed item on the agenda. Deputy City Manager Sylvia Vazquez confirmed and clarified the process proposed in the bylaws to bring an agenda item forward is similar to councils. Assistant City Attorney Martinez stated the timeframe language would be reviewed for clarity. Chair Carpenter requested language in section ten be updated to remove redundancy as it relates to City Manager's review process. Vice Chair Castillo Laughton suggested the commission take a recess to review the recommended bylaws. Assistant City Attorney Martinez suggested moving Item No. 7 out of order before continuing the discussion on the bylaws. POLICE OVERSIGHT COMMISSION 7 ,DULY 10, 2025 MOTION: Chair Carpenter moved to consider Agenda Item No. 7 prior to continuing Agenda Item No. 6, seconded by Vice Chair Castillo Laughton. The original motion carried, 7-0, by the following roll call vote: AYES: COMMISSIONER GAWRONSKI, COMMISSIONER MEJIA, COMMISSIONER PEREA, COMMISSIONER SAID, COMMISSIONER VEGA, VICE CHAIR CASTILLO LAUGHTON, CHAIR CARPENTER NOES: NONE ABSTAIN: NONE ABSENT: NONE Status: 7 — 0 -- Pass AGENDA ITEM NO. 7 MOVED OUT OF ORDER 7. U-Visa Certification and Santa Ana Police Department Procedure 4130 Recommended Action: Receive presentations from the following subject matter experts in immigration law to discuss the U-Visa process/procedures and provide input for recommendations: 1. Sabrina Rivera, Esq. of the Western State College of Law Immigration and Deportation Defense Clinic 2. Allyssa Scheyer, Esq. of the Public Law Center MINUTES: Sabrina Rivera and Allysa Scheyer gave a presentation regarding U- Visa basics and certifying agency certifications. Vice Chair Castillo Laughton asked whether state law established framework to overcome the presumption of helpfulness. Sabrina Rivera and Allysa Scheyerstated there are no state guidelines to overcome the presumption of helpfulness, however federal guidelines do exist. They stated that when the Santa Ana Police Department (SAPD) denies a certification, the reasons for the denial are not clearly stated in the response. Commissioner Mejia asked whether reason is given when a certification is denied. Allyssa Scheyer clarified there is a letter received with limited information. Discussion ensued regarding the guidance of certification and adjudication of the procedure at the state and federal level. Commissioner Mejia asked whether improving the definition of "helpfulness" could protect individuals when seeking certification. Allyssa Scheyer stated that improving the definition could protect individuals and ensure compliance with California state law. POLICE OVERSIGHT COMMISSION 8 JULY 10, 2025 Vice Chair Castillo Laughton stated the existing policy already incorporated the federal definition and asked whether improving the definition of "helpfulness" in the policy would be beneficial. Allyssa Scheyer confirmed. Discussion ensued regarding qualifying crime examples. Deputy Chief Roland Andrade stated the only federal crime explicitly categorized as a felony or misdemeanor is assault, for crimes like domestic violence or extortion federal law does not differentiate between misdemeanor and felony charges. Chair Carpenter asked how the U-Visa process is initiated when the crime is considered a misdemeanor. Allyssa Scheyer stated the applicant makes the first contact often through the immigration hotline where the individual is referred to legal services for the U-Visa process. Vice Chair Castillo Laughton asked whether a denied request for a certification decision could be reviewed. Allyssa Scheyer explained there is an option to request for the case to be reviewed by a supervisor but applicants that do not have an attorney may not know and if the case is denied by Department of Homeland Security (DHS) there is an appeal process that does not involve SAPD. Chair Carpenter asked for clarification regarding the time it takes for DHS to review the U-Visa application and whether an applicant is still at risk of deportation. Allyssa Scheyer stated there is an initial review of about two years however an ultimate decision could take about eight or nine years and the applicant is still at risk of deportation during this process. Commissioner Vega asked whether the risk of deportation is after the application is denied or during the application process. Allyssa Scheyer stated there is a risk of deportation during the application process and after the denial. Commissioner Perea stated the policy does not include the federal requirement for the victim to have information of the criminal activity, asked whether the policy is in compliance with state law and what the approval rate of the certification is, and requested examples of cities with U-Visa policies the commission could use as a reference. Sabrina Rivera and Allyssa Scheyer stated a periodic review would help ensure the policy's ongoing compliance with state laws, spoke regarding the approval rate fluctuation, and recommended the City of Oakland and the Los Angeles District Attorney's office U-Visa policies as references. POLICE OVERSIGHT COMMISSION 9 JULY 10, 2025 Deputy Chief Andrade stated the average approval rate for SAPD is 40%, 30% are filed with the wrong agency, and 30% are not certified. Commissioner Perea asked whether SAPD has the ability to certify applications where the case is referred to the District Attorney's office. Commissioner Said asked for clarification regarding the number of applicants, timeline of the application process, and jurisdiction of the 10,000 awarded U-Visas. She spoke in support of a more accessible and transparent process. Allysa Scheyer provided clarification and answered the Commissioner's questions. Deputy Chief Andrade stated the total applications received in Santa Ana were 261 in 2020, 333 in 2021, 356 in 2022, and 372 in 2023. He clarified that 30% of cases get referred to other agencies and are not considered denials. Commissioner Mejia stated the national average denial rate is approximately 10% and state law does not require SAPD to transfer U-Visa certifications to other agencies. She suggested SAPD be more helpful by having a clear and updated policy that meets state standards and requested a draft policy that includes both direct and indirect victims, incorporates the state's definition of "unreasonable," clarifies what constitutes "relative evidence" and "nuisance" crimes, asked whether including specific language for domestic violence and sexual assault cases would be beneficial and stated the policy should be more transparent and equitable. Commissioner Vega asked whether there was a possible policy change to better protect individuals that are applying for U-Visas from being deported, stated he wants to know the best way to protect applicants from deportation, and asked if DHS is notified when someone applies. Sabrina Rivera and Allyssa Scheyer stated each jurisdiction appoints its own certifying officials and a mechanism exists to report unhelpful officials to USCIS. They recommended including specific language for domestic violence and sexual assault cases, and providing more information overall, including hypothetical scenarios. Sabrina Rivera and Allyssa Scheyer stated DNS is not notified when a U-Visa certification application is filed, noted the U-Visa can sometimes prevent or delay deportation by showing that a U-Visa is pending or about to be filed, and spoke regarding their experiences with certifications, and emphasized the importance of timely responses, clarity, transparency in denial reasons, and accessibility for applicants without lawyers. They mentioned significant federal cuts have reduced the number of free legal service providers making it difficult to serve all clients, and stressed the need for a public -facing procedure for those who cannot afford an attorney. Commissioner Gawronski asked whether the Public Law Center has four immigration attorneys and when the U-Visa program was started. Vice Chair Castillo Laughton thanked the presenters, stated the current policy needs to be revamped, strengthened in consistency and accessible to the public and requested a copy of SAPD procedure 4130. POLICE OVERSIGHT COMMISSION 10 JULY 10, 2025 Chair Carpenter asked whether there is a guaranty that an individual will not be deported. Commissioner Mejia asked whether applicants with a criminal history are able to apply or could be denied due to their past criminal history. Sabrina Rivera and Allyssa Scheyer confirmed there are four staff attorneys in the immigration unit at Public Law Center and stated the U-Visa program started in 2011 with the purpose being to protect the community. They stated deportation pauses sometimes occur, depending on the presidential administration, but there is no guarantee that an individual will not be deported. They also clarified that while criminal history cannot be considered for U-Visa certification, it could still affect the DNS final decision to grant the visa, but that decision falls outside of SAPD authority. Deputy Chief Andrad confirmed SAPD does not take criminal history into consideration when reviewing a case. Commissioner Perea requested recommendations by Sabrina Rivera and Allyssa Scheyer be incorporated into the policy, the eligibility requirements listed match the federal guidelines, the ability for SAPD to consider U-Visas even for cases that are passed through to the District Attorney, and referencing Oakland's policy when it comes to public transparency on the city website. He spoke regarding the case of Edgar Vargas. Chair Carpenter expressed concern regarding the ability to make policy changes due to the proposed amendments to the Police Oversight Commission ordinance. Assistant City Attorney Martinez recommended the commission continue with discussion for changes until amendments are finalized. Deputy City Manager Vazquez asked whether the commission would like other organizations to provide feedback. Commissioner Perea stated he was satisfied with the legal experts. Sabrina Rivera and Allyssa Scheyer suggested additional organizations share testimony of other compelling cases. Commissioner Mejia requested inviting the OC Rapid Response Network to be a presenter. Commissioner Perea requested inviting the Orange County Justice Fund to be a presenter. POLICE OVERSIGHT COMMISSION 11 JULY 10, 2025 MOTION: Commissioner Mejia moved to have staff contact the Orange County Response Network and the Orange County Justice Fund as presenters related to the U-Visa upon availability, seconded by Vice Chair Castillo Laughton. The original motion carried, 7-0, by the following roll call vote: AYES: COMMISSIONER GAWRONSKI, COMMISSIONER MEJIA, COMMISSIONER PEREA, COMMISSIONER SAID, COMMISSIONER VEGA, VICE CHAIR CASTILLO LAUGHTON, CHAIR CARPENTER NOES: NONE ABSTAIN: NONE ABSENT: NONE Status: 7-0 — 0— 0 -- Pass 6. Police Oversight Commission Bylaws Recommended Action: Review, discuss, and provide input on the Draft Police Oversight Commission Bylaws. MINUTES: MOTION: Commissioner Perea moved to approve the bylaws, seconded by Commissioner Said. AMENDED MOTION: Commissioner Mejia moved to amend the motion to approve the bylaws, as amended to modify section 10 to state that Commissioner submitted memorandums be presented to the Commission at the next meeting, seconded by Commissioner Said. Vice Chair Castillo Laughton expressed concern regarding the bylaws. Commissioner Mejia withdrew her motion. Commissioner Said withdrew her second. Discussion ensued regarding excused absences and the ability to participate in commission meetings remotely. Commissioner Gawronski expressed concern regarding Article 7 Section 11 and asked whether a commission's completed bylaws have been denied when presented to council. Deputy City Manager Vazquez clarified the council has final approval of bylaws, however takes into consideration the commission's recommendations. Discussion ensued regarding Article 3 Section 7. Deputy City Manager Vazquez clarified Article 3 Section 7 is pulled from the City's municipal code. POLICE OVERSIGHT COMMISSION 12 JULY 10, 2025 Chair Carpenter expressed concern regarding Article 6 Section 9. Vice Chair Castillo Laughton recommended identifying which bylaw sections the commission would like to bring back to discuss at a future meeting. MOTION: Commissioner Perea moved to bring back Item No. 6 for discussion at a future meeting, seconded by Commissioner Gawronski. The original motion carried, 7-0, by the following roll call vote: AYES: COMMISSIONER GAWRONSKI, COMMISSIONER MEDIA, COMMISSIONER PEREA, COMMISSIONER SAID, COMMISSIONER VEGA, VICE CHAIR CASTILLO LAUGHTON, CHAIR CARPENTER NOES: NONE ABSTAIN: NONE ABSENT: NONE Status: 7 -- 0 -- Pass 7. AGENDA ITEM NO.7 MOVED OUT OF ORDER AND HEARD PRIOR TO AGENDA ITEM NO.6 MINUTES: Commissioner Said left the meeting at 8:08 P.M. ***END OF BUSINESS CALENDAR*** STAFF COMMENTS MINUTES: Deputy City Manager Sylvia Vazquez stated there would be a presentation regarding the findings of the ad hoc committee, which was set up to identify issues with the ordinance establishing the Police Oversight Commission. COMMISSIONER COMMENTS MINUTES: Commissioner Perea expressed concern regarding the proposed amendments to the Police Oversight Commission ordinance and encouraged the commissioners to attend the July 15, 2025 City Council meeting. Commissioner Mefia thanked everyone for the productive conversation, stated she is looking forward to the next steps with the U-Visa policy, spoke regarding the urgency of completing the process to create clear policy and making the information accessible to the public, and echoed Commissioner Perea's sentiments regarding the proposed changes to the ordinance. She encouraged everyone to read the proposed changes, attend the Council meeting, and requested proposed amendments pertaining to state law be further explained. Commissioner Vega thanked staff for their work, welcomed new Independent Oversight Director Morse and asked regarding the required vote to make changes to ordinance. POLICE OVERSIGHT COMMISSION 13 JULY 10, 2025 Assistant City Attomey Jonathan Martinez stated a simple majority would be required to approve changes to the ordinance. Commissi6ner Gawronski welcomed Independent Director Morse, thanked presenters and staff for their hard work, and congratulated Chair Carpenter and Vice Chair Castillo Laughton on their appointments. Vice Chair Castillo Laughton thanked staff for their work, welcomed Independent Oversight Independent Director Morse, and echoed concerns by commissioners regarding the Police Oversight Commission ordinance amendments. Chair Carpenter expressed concern regarding proposed changes to the Police Oversight Commission ordinance. ADJOURNMENT -Adjourn the Police Oversight Commission Meeting. MINCITES: Chair Carpenter adjourned the Police Oversight Commission meeting at 8:18 P.M. The next meeting of the Police Oversight Commission is scheduled forAugust 14, 2025 at 5.-00' P.M. Respectfully ,,.subm ft6la Secretary POLICE OVERSIGHT COMMISSION 14 JULY 10, 2025 Minutes of the Regular Meeting of the Police Oversight Commission 0 May 8, 2025 REGULAR MEETING - 5:00 P.M. CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, CA 92701 CALL TO ORDER MINUTES: Chair Vega called the meeting to order at 5:06 P.M. ATTENDANCE Commission Members Vice Chair Chair Staff Members Deputy City Manager Police Commander Assistant City Attorney Recording Secretary Gabriel Castillo Laughton Evangeline Gawronski Amalia Mejia Carlos Perea Nadin Said Keith Carpenter Danny Vega Sylvia Vazquez Jorge Lopez Jonathan Martinez Abigail Y. Alcala POLICE OVERSIGHT COMMISSION 1 MAY 08, 2025 ROLL CALL MINUTES: Recording Secretary Abigail Y. Alcala conducted roll call. Commissioners Castillo Laughton, Gawronski, Mejia, Perea (arrived at 5:13 P.M.), and Said, Vice Chair Carpenter, and Chair Vega were present. PLEDGE OF ALLEGIANCE MINUTES: Chair Vega led the Pledge of Allegiance. PUBLIC COMMENTS — Public comments will be held during the beginning of the meeting for all comments on agenda items. Members of the public may provide comments on any agenda or non -agenda items within the subject matter jurisdiction of the commission. MINUTES: The following individual addressed the Commission via teleconference: 1. Manuel Arreguin expressed concern regarding the vacancy for the Police Oversight Commission Director. CONSENT CALENDAR RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 1 and 2. MINUTES: At 5:11 P.M., the Consent Calendar was considered. MOTION: Vice Chair Carpenter moved to approve Consent Calendar Item Nos. 1 and 2, seconded by Commissioner Castillo Laughton. The motion carried, 6-0-0-1, by the following roll call vote: AYES: COMMISSIONER CASTILLO LAUGHTON, . COMMISSIONER GAWRONSKI, COMMISSIONER MEDIA, COMMISSIONER SAID, VICE CHAIR CARPENTER, CHAIR VEGA NONE NOES: NONE ABSTAIN: NONE ABSENT: COMMISSIONER PEREA Status: 6-0-0— 1 —Pass 1. Excused Absences Recommended Action: Excuse the absent members. 2. Minutes from the Regular Meetings of March 13, 2025. Recommended Action: Approve minutes. POLICE OVERSIGHT COMMISSION 2 MAY 08, 2025 ***END OF CONSENT CALENDAR`** BUSINESS CALENDAR 3. U-Visa Certification and Santa Ana Police Department Procedure 4130 MINUTES: At 5:12 P.M., the Business Calendar was considered. Commander Rosa Ponce Leon gave a presentation regarding the U-Visa Certification and Police Department Procedure 4130. At 5: 13 P.M., Commissioner Perea arrived to the dais. Commissioner Mejia asked for clarification regarding the Police Department's definition andexample of helpfulness. Chair Vega asked for clarification regarding the Police Department role as the City is a Sanctuary City. Commissioner Perea spoke regarding the background of the U-Visa Certification, asked who receives the U-Visa reports and corresponds to certifications once processed, and requested the commission receive quarterly data reports regarding cases and the phone number to the U-Visa be listed on the City website. Commander Ponce Leon spoke regarding penal code 679. 10 and the role and process of the Police Department's definition of helpfulness, and confirmed the reports are received by the federal government. Vice Chair Carpenter requested clarification on whether the U-Visa applies to civil lawsuits against the City or to complaints filed against the police. Commander Ponce Leon stated the Police Department does not get involved. Commissioner Castillo Laughton requested clarification regarding the definition of 'helpfulness' in the U-Visa process and asked for a written protocol and implementation procedure that ensures a more objective approach. He inquired regarding the number of individuals involved in U-Visa determinations, whether there is an appellate process, and sought further clarification on the overall U-Visa requirements. He recommended the Police Department create a written protocol for helpfulness determination. Commander Ponce Leon explained that the Police Department goes off statue, works with witnesses to gain corporation and willingness, and uses internal policy guidelines regarding helpfulness, stated there is no appellate process, and victims can call regarding form requirements not being met. Vice Chair Carpenter asked how long U-Visas last. Commander Ponce Leon stated she does not know as the Police Department is not involved Discussion ensued regarding investigation of crimes, definition of helpfulness, and verification vs certification. POLICE OVERSIGHT COMMISSION 3 MAY 08, 2025 Assistant City Attorney Jonathan Martinez proposed the City Attorney's Office research the issue of helpfulness and present an analysis on findings at future meeting. Deputy City Manager Sylvia Vazquez clarified helpfulness as those who are willing to help with investigation. MOTION: Vice Chair Carpenter moved to have a study session item added to the agenda regarding the topic of helpfulness and to have examples of different policies of the U-Visa certifications, seconded by Commissioner Melia. MINUTES: Commissioner Castillo Laughton suggested that Commander Ponce Leon be present for study session. SUBSTITUTE MOTION: Commissioner Perea moved to have experts within the U- Visa field at a future meeting within 60 days. MINUTES: Motion died due to lack of a second. Vice Chair Carpenter asked for the percentage of citizens that do not cooperate during the U-Visa process. Commander Ponce Leon stated 25-30% do not cooperate and 40% cooperate. Commissioner Castillo Laughton questioned how strict the Police Department is when evaluating someone calling in during the certification process and the presumption of helpfulness. Commander Ponce Leon stated the department does not have a lot of ambiguity on refusals and presumes those to be helpful until they refuse to no longer be helpful. The original motion carried, 7-0-0-0, by the following roll call vote. AYES: COMMISSIONER CASTILLO LAUGHTON, COMMISSIONER GAWRONSKI, COMMISSIONER MEDIA, COMMISSIONER PEREA, COMMISSIONER SAiD, VICE CHAIR CARPENTER, CHAIR VEGA NOES: NONE ABSTAIN: NONE ABSENT: NONE Status: 7 — 0 — 0 — 0 -- Pass POLICE OVERSIGHT COMMISSION 4 MAY 08, 2025 MOTION: Commissioner Mejia moved to have staff bring presenters for legal perspective in an organization for U-Visa certifications and processes from the Orange County Rapid Response Network, OC Justice Fund, OC Public Law Center, or Western State College of Law present during next meeting's U-Visa presentation within 30 days, seconded by Vice Chair Carpenter. MINUTES: Commissioner Said requested to see data before requesting organizations to be present at the U-Visa presentation. Deputy City Manager Vazquez reported that in 2023 there were a total of 372 U-Visa applications received with 162 approved, 99 denied, 78 referred to the Orange Country District Attorney's office, 92 referred to other agencies, and 23 incomplete forms. Commissioner Said requested clarification regarding those denied for the U-Visa application. Commissioner Perea asked whether the City Manager's Office met with groups regarding U-Visa certification concerns. Assistant City Attorney Martinez shared that the City Manager's Office was working with groups to discuss concerns. Commissioner Castillo Laughton suggested inviting organizations to the future U-Visa presentation but emphasized that attendance should be optional, not mandatory. Commissioner Said requested having additional information prior to presentations. Commissioner Mejia echoed Commissioner Said comments. Discussion ensued regarding suggested organizations to be invited to attend the future U-Visa presentations and related discussions. The motion carried, 7-0-0-0, by the following roll call vote: AYES: COMMISSIONER CASTILLO LAUGHTON, COMMISSIONER GAWRONSKI, COMMISSIONER MEJIA, COMMISSIONER PEREA, COMMISSIONER SAID, VICE CHAIR CARPENTER, CHAIR VEGA NOES: NONE ABSTAIN: NONE ABSENT: NONE Status: 7 — 0 — 0 — 0 — Pass MINUTES: Vice Chair Carpenter asked whether the Police Department informs potential victims about the U-Visa program. Commander Ponce Leon stated the Police Department does not. Assistant City Attorney Martinez spoke regarding the City's sanctuary status. Commissioner Perea requested information be added to "Know Your Rights" website. POLICE OVERSIGHT COMMISSION 5 MAY 08, 2025 4. Police Oversight Commission Bylaws Discussion MINUTES: Assistant City Attorney Jonathan Martinez gave a brief overview regarding potential bylaws for the Commission. Vice Chair Carpenter requested "or staff only" regarding special meetings be changed to "only Commission members" in Article 3, Section 1B, removing the requirement for commissioners to submit a written memorandum in Section 10, to allow commissioners to suggest agenda items, and to remove "must be subsequently confirmed by majority vote of the Santa Ana City Council" in Section 11. He mentioned in Article 7, Section 2 the chair should be allowed to extend the three -minute time limit for any person speaking, and requested clarification on Section 4 and Section 15. In Section 12, he suggested voting on motions be decided by a simple majority. Commissioner Said requested removing the words "arts" in Article 1, Section 1, expressed concern regarding Article 3, Section 1B, questioned who would decide on moving forward with special meetings when the Commission requests one and requested clarification on the meaning of `quorum' in Section 2, `absences' in Section 4, and `qualified elector' in Section 7. Deputy City Manager Sylvia Vazquez stated it would be up to the City Manager's discretion when it comes to moving forward with special meetings. Assistant City Attorney Martinez clarified the meaning of quorum and mentioned circling back regarding Article 3, Sections 4 and 7. Commissioner Said spoke in support of three minutes to speak. Assistant City Attorney Martinez clarified highlighted items within the bylaws packet were internal notes to have input from the commission regarding processes and procedures. Vice Chair Carpenter stated he prefer the enforcement remain with the commission rather than the City Council per Article 6, Section 1. Commissioner Mejia questioned whether ordinances need to be listed from the Santa Ana Municipal Code within the bylaws in Article 1, Section 6. She spoke in favor of Vice Chair Carpenter's comments regarding Article 3, Section 1B and requested clarification on Article 7, Section 15. Assistant City Attorney Martinez clarified the bylaw summarized the general Municipal Code due to multiple ordinances being applicable. Recording Secretary Abigail Y. Alcala confirmed the bylaws follow Rosenberg's Rules of Order in Section 15 and clarified a tie vote is a fall in Section 10, Article 7. Commissioner Perea thanked city staff for working on the bylaws. POLICE OVERSIGHT COMMISSION 6 MAY 08, 2025 Commissioner Castillo Laughton requested to have information regarding terms in the bylaws for Chair and Vice Chair positions in Article 2, Section 1. In Article 3, Section 1B requested special meetings to be called by only majority of Commission members, suggested there be a time limit listed when it comes to follow-up comments in Section 6, recommended clarifying Commissioners be removed from office if they miss half of their regular meetings instead of only 2 regular meetings and cancelled meetings do not count reflected in Section 7, requested the bylaw clarify that proposed items be added to the next agenda meeting and the City Manager or their designee shall add proposed item to agenda in Section 10. Per Article 7, he spoke in support to both Vice Chair Carpenter and Commissioner Said and suggested there be a vote by the Commission to allow longer than 3 minutes when needed and suggested when amending bylaws — the vote should be a super majority or unanimous by the Commission rather than the City Council. Chair Vega echoed Vice Chair Carpenter comments regarding Article 3, Section 1 B, spoke in support of keeping public hearings to the allotted 3 minutes per Article 7, Section 2, requested adding items to future agendas through closing comments instead of written communication. Commissioner Mejia requested clarification on Article 3, Section 10 regarding voting by the majority, when the item would be placed on the agenda, and whether a memorandum needs to be submitted. Deputy City Manager Vazquez confirmed that an item will not be put on the agenda when not voted by the majority and that it is at the discretion of the City Manager to be added on the agenda. She explained these bylaws and process are current for City Council and fellow commissions. Discussion in ensued regarding the process of completing memorandums for future agenda meetings. Commissioner Mejia asked whether the memorandum would be made public and part of the agenda packet. Deputy City Manager Vazquez stated that it would be an item in the agenda and made public available. Vice Chair Carpenter questioned what the process is for control over agenda items between the Commission and City Manager, and requested having an agenda items list. City Manager Alvaro Nunez explained the reason for memorandums and the need for majority vote, and stated that it is in the integrity of both the commission and City Manager to continue to have discussions and work together. Chair Vega spoke in support of leaving Article 3, Section 10 as is. Commissioner Gawronski asked when the proposed bylaws would be brought back for review. Deputy City Manager Vazquez stated bylaws can be presented at the next meeting. ***END OF BUSINESS CALENDAR** POLICE OVERSIGHT COMMISSION 7 MAY 08, 2025 STAFF COMMENTS MINUTES: Deputy City Manager Sylvia Vazquez reminded the commission that Mayor Amezcua created an ad hoc committee with Councilmember Phil Bacerra and Mayor Pro Tern Benjamin Vazquez to review the Police Oversight Commission. Vice Chair Carpenter expressed concern and questioned the reason for the ad hoc committee. Assistant City Attorney Jonathan Martinez explained the committee will be discussing Potential amendments to the ordinance. Commissioner Castillo Laughton echoed Vice Chair Carpenter's concerns. Vice Chair Carpenter asked for an update regarding the vacancy of the Police Oversight Director. Deputy City Manager Vazquez stated there was no update. COMMISSIONER COMMENTS MINUTES., Commissioner Perea expressed concern regarding the ad hoc committee and released reports regarding the Santa Ana Police Department and ICE activity, Commissioner Said thanked staff for their hard work and commissioners for their perspectives. Commissioner Mejia thanked staff for the bylaws template and the Santa Ana Police Department for the U-Visa presentation. She requested U-Visa data and echoed Commissioner Perea's concerns regarding ICE information. Commissioner Gawronski thanked staff and voiced concerns with City Council complaints addressed during Manuel Arreguin's public comment. She wished mothers a Happy Mother's Day. Commissioner Castillo Laughton thanked staff for their hard work and efforts creating the bylaws template, Commander Rosa Leon Ponce for the U-Visa presentation, and the City Manager for being present at the meeting, He expressed gratitude to the commission for a productive conversation during meeting, spoke regarding the ad hoc committee, and requested the commission and city council work together. Vice Chair Carpenter asked whether commissioners can speak to councilmembers as residents regarding the ad hoc committee and thanked staff for presentation on bylaws. Chair Vega expressed his condolences to Santa Ana High School community for families affected by the tragedy that had occurred the day previously, and questioned whether the ad hoc committees are public meetings. POLICE OVERSIGHT COMMISSION 8 MAY 08, 2025 Deputy City Manager Vazquez confirmed commission members are able to speak to Councilmembers as residents, and stated the ad hoc committee meetings are closed session. ADJOURNMENT -Adjourn the Police Oversight Commission Meeting. MINUTES: Chair Vega adjourned the Police Oversight Commission meeting at 7:29 P.M. The next meeting of the Police Oversight Commission is scheduled for June, 12 2025 at 5:00 P.M. Respectfully submitted: ing/�ecretary POLICE OVERSIGHT COMMISSION 9 MAY 08, 2025 PAGE INTENTIONALLY LEFT BLANK Arts and Culture Commission Regular Meeting Minutes July 17, 2025 CALL TO ORDER Chairperson PUBLIC COMMENTS - None Commission members present: Joese Hernandez Miguel Ochoa Darlene Pena-Marin Indigo Vu Commission member absent: Susie Lopez -Guerra Debra Russell Staff members present: Marc Morley, Economic Development Manager Tram Le, Arts and Culture Specialist Bianca Zurita, Recording Secretary PRESENTATION 1. Powers, Duties & Responsibilities Presented by City Attorney's Office Staff Minutes: Andrea Garcia -Miller, Assistant City Attorney provided the training CONSENT CALENDAR ITEMS 2. Excused absences Recommended Action: Excuse absent commission member(s). Arts and Culture Commission 4 7/17/2025 Moved by Commissioner Hernandez, seconded by Commissioner Pena- Marin to Approve Consent Calendar items. YES: 4 — Indigo Vu, Joese Hernandez, Miguel Ochoa, Marlene Pena-Marin NO: 0 — ABSTAIN: 0 — ABSENT: 2 — Debra Russell, Susie Lopez -Guerra Status: 4-0-0-2— Pass ***END OF CONSENT CALENDAR*** BUSINESS CALENDAR 3. Election of Officers for the Arts and Culture Commission for the FY 2025-2026 Term Recommended Action: Elect a Chairperson and Vice Chairperson for the Arts and Culture Commission to serve for the FY 2025-2026 term. Moved by Commissioner Hernandez, seconded by Commissioner Pena- Marin to Approve. YES: 4 — NO: 0 — ABSTAIN: 0 — Indigo Vu, Joese Hernandez, Miguel Ochoa, Marlene Pena-Marin ABSENT: 2 — Debra Russell, Susie Lopez -Guerra Status: 4-0-0-2— Pass Minutes: Commissioner Hernandez nominated Commissioner Vu to serve another term as Chair, and Commissioner Vu accepted the nomination. Chair Vu then nominated Vice -Chair Hernandez to continue in the role of Vice -Chair for another year, with the nomination seconded by Commissioner Pena-Marin. Item No. 4 on today's agenda was removed, and no further action was required on this matter. At the June 19t" Arts and Culture Commission meeting, the Commission voted 3- 1 to approve the Sahuayo Sister City mural ranking list and the selection of artists. However, due to some uncertainty regarding the validity of the vote in relation to quorum requirements, it was requested that the item be continued to tonight's meeting for clarification. After consulting with the City Attorney's Office, it has been confirmed that, in accordance with the Commission's bylaws and Rosenberg's Rules of Order, a motion passes with a majority of those present and voting. As there were four Arts and Culture Commission 4 7/17/2025 CI commissioners present and the item received a 3-1 vote, the action taken at the June meeting to approve the Sahuayo Sister City mural ranking list and the selection of artists stands as valid and final. Approval of Sahuayo Sister City Mural Ranking List and Selection of Artists Recommended Action: It is recommended that the Commission approve the ranking list for Sahuayo Sister City Mural project and recommend that the City Manager execute agreements with two (2) artists. ***END OF BUSINESS CALENDAR*** WORK STUDY SESSION 5. Discussion of theme for 2025-2026 Investing in the Artist Grant Program Minutes: Tram Le and the Commission discussed the theme for next year's Artist Grant Program. Various themes were suggested by the Commissioners. There was a consensus that the theme revolve around the idea of "migration." Chair Vu proposed the formation of an ad hoc committee to review the equity in future RFPs, composed of Commissioners Ochoa and Hernandez. 6. Discussion of Funding Priorities for Fiscal Year 2025-2026 Minutes: Chair Vu discussed the matter Tram Le presented previously discussed ideas, including continuing the sponsorship program for artists —open to both individuals and art organizations. The second idea was to offer a resource workshop focused on grant writing for artists. The Commission engaged in Q & A period. Chair Vu proposed the formation of an ad hoc sub -committee composed of Commissioners Vu and Pena-Marin. ***END OF WORK STUDY SESSION*** Arts and Culture Commission 4 7/17/2025 COMMENTS 7. Staff member comments Minutes: Tram Le — provided an update on the mural restoration program, noting that it is moving forward and currently awaiting the recipient's submission of vendor forms. The deadline to submit all vendor forms is the end of July. 8. Commission member comments Minutes: Commissioner Hernandez — Congratulations and welcome to Commissioner Pena-Marin. It's great to hear that the Sahuayo mural is progressing. Efforts to engage the community and ensure alignment with the goals of the art programs are appreciated. Commissioner Vu — Extended a warm welcome to the new commissioner. The upcoming priority is to ensure that funding is allocated and managed appropriately. There will also be continued advocacy for increasing office staff capacity. ADJOURNMENT The next meeting of the Arts and Culture Commission is scheduled for August 21, 2025 at 5:30 PM in the Council Chamber. Arts and Culture Commission 4 7/17/2025 Community Development Commission Special Meeting Minutes March 5, 2025 CALL TO ORDER Acting Chairperson Gallegos Commission members present: Alfonso Ceja Villa Claudio Gallegos Ana Laura Padilla (arrived at 4:46 p.m.) Idalia Rios Dwayne Shipp Vivian Wilhelm Staff: Judson Brown, Housing Division Manager Maria Hodson, Housing Authority Coordinator Bianca Zurita, Recording Secretary PUBLIC COMMENTS — None CONSENT CALENDAR ITEMS 1. Excuse Commission Member(s) absence(s) Recommended Action: Excuse the absent member(s). 2. Special Meeting Minutes from October 14, 2024 Recommended Action: Approve minutes. 3. Special Meeting Minutes from November 13, 2024 Recommended Action: Approve minutes. 4. Special Meeting Minutes from December 13, 2024 Recommended Action: Approve minutes. Community Development Commission 5 3/5/2025 Moved by Commissioner Rios, seconded by Commissioner Shipp to Approve Consent Calendar items. YES: 5 — Idalia Rios, Claudio Gallegos, Alfonso Ceja Villa, Vivian Wilhelm, Dwayne Shipp NO: 0 — ABSTAIN: 0 — ABSENT: 1 — Ana Laura Padilla Status: 5-0-0— 1 —Pass ***END OF CONSENT CALENDAR*** BUSINESS CALENDAR 5. Approve the Housing Authority 5-Year Plan and Annual Plan Recommended Action: 1. Recommend that the City Council conduct a public hearing in consideration of the approval and submission of the Housing Authority 5-Year Plan and Annual Plan to the U.S. Department of Housing and Urban Development. 2. Recommend that the City Council adopt a resolution approving the Housing Authority 5-Year Plan and Annual Plan and authorize the Executive Director of the Housing Authority to submit the 5-Year Plan and Annual Plan to the U.S. Department of Housing and Urban Development. Minutes: Maria presented both the 5-Year and Annual Plans. The Commission participated in a Q & A period. Moved by Commissioner Gallegos, seconded by Commissioner Shipp to Approve. YES: 6 — Ana Laura Padilla, Idalia Rios, Claudio William Gallegos, Alfonso Ceja Villa, Vivian Wilhelm, Dwayne Shipp NO: 0 — ABSTAIN: 0 — ABSENT: 0 — Status: 6-0-0-0— Pass ***END OF BUSINESS CALENDAR*** Community Development Commission 5 3/5/2025 COMMENTS 6. Staff member comments Minutes: Judson — Announced the Grand Opening Celebration at The Arch Ways, happening next Wednesday at 10 a.m. 7. Commission members comments Minutes: • Ceja Villa — Thanked staff for their hard work. • Wilhelm — Thanked staff for the presentation. • Padilla — Thanked staff for the presentation. ADJOURNMENT The next regular meeting of the Community Development Commission is scheduled for March 26, 2025 at 4:30 PM in the Council Chamber. Community Development Commission 5 3/5/2025