HomeMy WebLinkAboutItem 18 - Agreement with the Municipal Water District of Orange County for Shared Programs18.Agreement with the Municipal Water District of Orange County for Shared
Programs and Services (Non-General Fund)
Department(s):
Recommended Action: Authorize the City Manager to execute the Master
Agreement for Shared Programs and Services with the Municipal Water District of
Orange County, for a three-year period with provisions for two one-year extensions
beginning upon approval by the Municipal Water District of Orange County and
expiring September 15, 2030, in an aggregate amount not to exceed of $1,500,000
(Agreement No. A-2025-XXX).
Public Works Agency
www.santa-ana.org/pw
Item # 18
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Draft Staff Report
September 16, 2025
TOPIC: Agreement with the Municipal Water District of Orange County for Shared
Programs and Services
AGENDA TITLE
Agreement with the Municipal Water District of Orange County for Shared Programs
and Services (Non-General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute the Master Agreement for Shared Programs and
Services with the Municipal Water District of Orange County, for a three-year period
with provisions for two one-year extensions beginning upon approval by the Municipal
Water District of Orange County and expiring September 15, 2030, in an aggregate
amount not to exceed of $1,500,000 (Agreement No. A-2025-XXX).
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The Public Works Agency Water Resources Division (PWA) operates and maintains the
City’s water and sanitary sewer systems. The water system is comprised of
approximately 480 miles of water main, 21 groundwater wells, seven pump stations, 10
reservoirs with a storage capacity of 49 million gallons, four pressure regulating
stations, and seven connection points to Metropolitan Water District. The system has an
average daily demand of 30 million gallons from its roughly 45,500 metered service
connections.
The Municipal Water District of Orange County (MWDOC) provides wholesale imported
water, services, and programs to its member agencies throughout Orange County.
While the City is not a member of MWDOC, it does engage MWDOC for water
enterprise support services such as water use efficiency and water loss control
activities, emergency preparedness and response planning efforts through Water
Emergency Response Organization of Orange County (WEROC), providing education
and resources to local schools via the Choice School Program, and receiving
assistance with meeting regulatory requirements, including preparation of the Urban
Water Management Plan (UWMP) required by the state and updating risk and resilience
assessments (RRAs) and emergency response plans (ERPs) required by the
Environmental Protection Agency Safe Drinking Water Act. As both the City and
Shared Program Services Agreement with the Municipal Water District of Orange
County
September 16, 2025
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MWDOC are member agencies of the Metropolitan Water District of Southern California
(MWD) and have many common interests related to water activities, programs, and
organizations within Orange County, the agencies have partnered to fund and
collaborate in efforts including water supply planning, research, policy development, and
other activities.
The following are examples of the MWDOC-led programs that PWA staff have utilized in
the past and plan to continue to use over the term of the proposed agreement:
•Water use efficiency programs
•School education programs (K-12)
•Shared consulting services (Conservation Framework Technical Assistance
Program)
•Water resource planning
•Water loss control shared services and technical assistance
•Water emergency preparedness and support of the Water Emergency
Response Organization of Orange County (WEROC)
On June 21, 2022, City Council approved a Shared Services Agreement with the
Municipal Water District of Orange County. PWA has utilized MWDOC’s shared
services, such as water loss and water use efficiency programs, to remain in
compliance with existing and upcoming state regulations. Staff recommends continuing
the Shared Service Agreement with MWDOC to continue to provide quality services to
the community.
Partnering with MWDOC proves advantageous because their regional presence helps
ensure consistent, high-quality deliverables, and compliance across Orange County
water agencies. MWDOC is able to secure large, specialized technical contracts that
are shared among nearly all water agencies in Orange County, resulting in more
competitive rates. If the City were to take these services on independently, the City
would need to hire consultants and subject matter experts for individual projects and
efforts. In many cases, the limited scope of work may attract a smaller pool of technical
professionals and lead to higher individual rates. Invaluable resources such as
WEROC, the Choice School Program, and access to additional grant funding for
conservation rebate programs, are only available through partnership with MWDOC.
To standardize and simplify implementation of these activities, the agreement requires
approval of all programs and services on annual basis at the City’s sole discretion.
There is no obligation by the City to participate in, or provide financial contribution for,
any program or service other than those elected each year. As described in the
agreement, if additional supplementary programs or services need to be added during
the term of this agreement, staff will return to City Council for approval of an
amendment to incorporate those activities.
Shared Program Services Agreement with the Municipal Water District of Orange
County
September 16, 2025
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MWDOC’s coordination of shared services for its member agencies provides
operational efficiencies and allows the City to quickly engage in MWDOC activities by
establishing a basic foundation for this contractual business relationship. Approval of
the master agreement will authorize the Water Resources Manager to approve and
participate in specific programs and services offered by MWDOC as outlined in the
agreement (Exhibit 1).
ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.
FISCAL IMPACT
Funds are budgeted and available for expenditure in the Fiscal Year 2025-26 budget and
funding for subsequent fiscal years will be included in the proposed budgets for City
Council consideration, based on the needs of the Water Resources Division. The
following is an estimate of expenditures by fiscal year:
Fiscal
Year
Accounting
Unit - Account
#
Fund
Description Accounting Unit,
Account Description
Budget
Available /
Projected
2025-26 06017645-
62300 Water
Water Admin &
Engineering, Contract
Services-Professional
$300,000
2026-27 06017645-
62300 Water
Water Admin &
Engineering, Contract
Services-Professional
$300,000
2027-28 06017645-
62300 Water
Water Admin &
Engineering, Contract
Services-Professional
$300,000
2028-29 06017645-
62300 Water
Water Admin &
Engineering, Contract
Services-Professional
$300,000
2029-30 06017645-
62300 Water
Water Admin &
Engineering, Contract
Services-Professional
$300,000
Total:$1,500,000
EXHIBIT(S)
1. Master Agreement with MWDOC
Shared Program Services Agreement with the Municipal Water District of Orange
County
September 16, 2025
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Submitted By: Rodolfo Rosas, P.E., Acting Executive Director – Public Works Agency
Approved By: Alvaro Nuñez, City Manager
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MASTER AGREEMENT FOR SHARED PROGRAMS AND SERVICES BETWEEN
THE MUNICIPAL WATER DISTRICT OF ORANGE COUNTY & THE CITY OF
SANTA ANA
This Master Agreement for Shared Programs and Services Between the Municipal Water
District of Orange County & the City of Santa Ana (“Agreement”) is made and entered into as of
VW day of 6HSWHPEHU, 2025, or as of the last day executed below, whichever is later (“Effective
Date”), by and between the Municipal Water District of Orange County ("MWDOC") and the
City of Santa Ana ("City") to provide for participation by the City in various programs and
services administered by MWDOC, as described herein. The City and MWDOC are referred to
jointly as "Parties" and individually as "Party."
RECITALS
WHEREAS, the Parties are both member agencies of the Metropolitan Water District of
Southern California ("Metropolitan") and have many common interests related to water activities,
programs, and organizations within Orange County;
WHEREAS, the Parties share many water planning characteristics, including location,
climate history, demographics, water sources, water supplies, and demand management measures;
WHEREAS, the Parties share a long and successful history of collaborating on water
resource activities, planning analysis and reports, water use efficiency programs, and other joint
efforts;
WHEREAS, the Parties previously entered into a Master Agreement for Shared Programs
and Services Between the Municipal Water District of Orange County & the City of Santa Ana on
June 21, 2022, and desire to enter into a new agreement for the same purpose;
WHEREAS, the Parties desire to continue to cooperate and pool resources to obtain
economies of scale on joint studies and programs, share information developed independently,
simplify the process of implementing water use efficiency measures, and maximize grant funding
for all of these activities; and
WHEREAS, the Parties have prepared this Agreement to continue consolidating and
streamlining the contracting procedures required for MWDOC's administration of, and the City's
participation in, the programs and services referenced herein;
NOW, THEREFORE, the Parties agree as follows:
1. Water Use Efficiency Programs ("WUE Programs")
1.1 Notice Procedures
1.1.1 Subject to the limitations set forth in this section, the Parties shall work
together to make WUE Programs available to water users throughout the City's water service area.
In general, the City will have access to the same "choice", or pay-for-service, WUE Programs that
are currently available to MWDOC member agencies. Within thirty (30) days of the Effective
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EXHIBIT 1
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Date, MWDOC shall send a written notice to the City listing all available WUE Programs and the
requirements for each, along with enrollment forms for participation in those WUE Programs. This
written notice shall contain the estimated costs of the WUE Program as well as that program's
specific requirements and terms and conditions. Thereafter, MWDOC shall provide a written
notice with this information for every upcoming fiscal year at the time of MWDOC's budget
preparation or within thirty (30) days of new information being made available to MWDOC by
Metropolitan. The notices to be provided by MWDOC shall be referred to herein as the WUE
Program Notice. MWDOC shall also provide the City with any other information or documents
that are required for participation in WUE Programs or reasonably requested by the City in
connection with WUE Programs. For each fiscal year, the City shall review the WUE Program
Notice and choose the WUE Programs and the level of its participation that the City deems
beneficial. In connection with the foregoing, the City will notify MWDOC in writing by indicating
in the WUE Program Notice the level of the City's participation in any WUE Program for each
fiscal year ("WUE Participation Notice).
1.1.2 If a new WUE Program is introduced or a material amendment is made to
an existing WUE Program during a fiscal year, MWDOC shall provide the City with a written
notice thereof ("Amended WUE Program Notice") as soon as reasonably possible prior to the date
the new program or amendment is scheduled to commence. This Amended WUE Program Notice
shall contain the program's specific requirements and terms and conditions and any costs that may
be ascertainable at such time. Within thirty (30) days of receiving the Amended WUE Program
Notice, the City will notify MWDOC in writing whether the City will participate in the new or
amended WUE Program and the level of its participation ("Amended WUE Participation Notice").
1.1.3 Except to the extent of the elections made in the WUE Participation Notice
and the Amended WUE Participation Notice, the City shall have no obligation to participate in
any WUE Program, including, but not limited to, any obligation to provide financial contribution
to such program.
1.1.4 The City understands that specific requirements and terms of conditions
may apply to each WUE Program that the City chooses to participate in and agreeing to such
requirements and terms and conditions is a prerequisite to the City's participation in such WUE
Programs. In connection with the foregoing, MWDOC shall provide the City with all applicable
specific requirements and terms and conditions in a WUE Program Notice or Amended WUE
Program Notice.
1.1.5 The City understands that by entering into this Agreement it agrees to pay
MWDOC for its proportionate share of MWDOC's costs for administering MWDOC's WUE
Program based on and to the extent of the City's level of participation as more particularly
described in Section 1.8. If the City elects to participate in any or all MWDOC WUE Programs,
MWDOC will invoice the City for such costs as described in Section 1.8.
1.1.6 The City is responsible for monitoring its level of participation in any WUE
Program and is responsible for payment of all funding contributions required of the City by the
WUE Program as authorized by a WUE Participation Notice or Amended WUE Participation
Notice. In connection therewith, MWDOC is not responsible for any of the City's required
payments or funding contributions even if they are above any cost estimate or the City's budgeted
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amounts authorized by a WUE Program Notice or Amended WUE Program Notice, except
pursuant to the results of an audit by the City under Section 8.3.
1.1.7 In the event a WUE Program is terminated early, City is responsible for
payment of any funding contributions required by the WUE Program to the extent of applications
initiated prior to the effective date of the termination. For purposes of the preceding sentence, an
application is deemed initiated when an application has been received by Metropolitan's rebate
vendor, by MWDOC, or a reservation has been made within any of MWDOC's online application
portals that is pursuant to any of the WUE Programs described within this Agreement.
1.1.8 Notwithstanding any other provision of this Agreement, MWDOC
providing funds for any of the MWDOC WUE Programs is conditioned upon the availability of
funds and MWDOC is under no obligation to provide funding to City for any WUE Program if
MWDOC determines, in its own discretion, that such funding is exhausted, reduced, eliminated,
or unavailable from any funding source, for any reason. In the event MWDOC determines funding
for a WUE Program has been exhausted, reduced or unavailable, it will notify the City immediately
and City may terminate its participation in that affected WUE Program upon MWDOC's receipt
of the City's written notice.
1.2 WUE Programs Availability
1.2.1 Subject to the limitations set forth herein, the Parties agree that the WUE
Programs chosen by the City for participation in the City's WUE Participation Notice or Amended
WUE Participation Notice, shall be made available throughout the City's water service area for the
Term, without the need for a separate agreement between the Parties in addition to this Agreement.
1.2.2 MWDOC shall involve the City in the WUE Program marketing to occur
within the City, and the City agrees to assist in the marketing of WUE Programs it participates in
under this Agreement; provided, City may terminate any MWDOC marketing efforts within the
City's water service area which City deems contrary to its best interests. If any marketing efforts
will extend to areas outside of the City's water service area, MWDOC will work with the City to
address City's concerns. In those cases where MWDOC and City do not reach a mutually
acceptable compromise, MWDOC will make all reasonable efforts to remove the City from such
objectionable marketing efforts at the City's written request.
1.3 Grant Funding
1.3.1 Subject to any grant requirements and conditions, Grant funding obtained
by MWDOC for WUE Programs may be made available to end water users within the City's water
service area. In order for end water users within the City to be eligible to receive such grant funds
from MWDOC, MWDOC will provide the City with the applicable grant terms and conditions
and, if acceptable to the City, the City will provide MWDOC written notice of its acceptance of
those terms and conditions. The administration of any MWDOC grant funding will be on a
program-by-program basis, contingent upon the terms and conditions of each program.
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1.4 MWDOC-Administered Programs.
1.4.1 From time to time, funding may be made available from Metropolitan for
MWDOC to operate a customized local water conservation incentive program or programs
("MWDOC Administered" or "MAA Program") in its service area, with access to the Metropolitan
base incentives for such. As City is also a Metropolitan member agency, in order for MWDOC to
administer the MAA Program for City, City would be required to apply to Metropolitan separately
for funding. If the City desires MWDOC to administer an MAA Program, City will provide
MWDOC a WUE Participation Notice or an Amended WUE Participation Notice. In such cases,
MWDOC will administer the MAA Program for City and invoice City for activity in City's service
area. City will reimburse MWDOC for any activity, and the City is also responsible for seeking
and securing reimbursement directly from Metropolitan. Specific terms and conditions will be
provided by MWDOC to the City in the annual WUE Program Notice or an Amended WUE
Program Notice.
1.5 Supplemental Funding
1.5.1 If the City elects to provide supplemental funding or enhanced incentives
for a WUE Program provided under this Agreement, the City is responsible for tracking the use of
and the remaining availability of such supplemental funds. MWDOC will assist in every
reasonable way, but the ultimate responsibility for tracking all City funding is the responsibility of
City, and City is responsible for any overuse of City funding. Supplemental funding designations
should be indicated in the WUE Participation Notice or Amended WUE Participation Notice. In
the event any City-provided funding for any WUE Program is exhausted, and the City does not
elect to add additional funding or transfer available funding from another WUE Program,
MWDOC will discontinue offering the additional rebate funding for that Program in the City's
service area.
1.5.2 City may also choose to provide additional supplemental funding of its own
to augment the Metropolitan base incentives offered through SoCal Water$mart. City will
coordinate any such supplemental funding directly with Metropolitan.
1.6 Installation Verification and Inspection
1.6.1 The City shall be responsible for conducting installation
verifications/inspections of items and devices installed, distributed, and/or rebated pursuant to this
Agreement to ensure compliance with program requirements, and/or for paying all costs associated
with this verification/inspection. Installation verification/inspection measures shall conform with
MWDOC's Inspection and Verification Procedures attached hereto as Exhibit A ("Inspection and
Verification Procedures") and incorporated herein by reference.
1.6.2 In connection with any selected WUE Programs that require installation
verifications/inspection and to ensure compliance with program requirements, the City may elect
to (1) conduct its own installation verifications/inspections by either utilizing its in-house staff or
contracting with a third-party vendor of its choice; or (2) utilize MWDOC's installation
verification/inspection contractor to conduct the installation verification/inspections. MWDOC
shall invoice the City monthly for any such inspection costs incurred by MWDOC on behalf of the
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City. In addition to the direct costs to MWDOC, reasonable staff time and overhead attributable to
the verification/inspection services may be invoiced to the City.
1.6.3 Notwithstanding any other provision in this Agreement, City understands
and agrees that if City utilizes MWDOC's verification/inspection vendor that MWDOC is in no
way liable or responsible for the acts or omissions of such vendor and makes no representations
or warranties regarding the quality of such vendor's work. City's sole recourse as to any action,
claims, or damages arising out of the acts or omissions of MWDOC's verification/inspection
vendor is with the vendor and not with MWDOC.
1.6.4 MWDOC reserves the right to conduct installation verification/inspection
of items and devices within the City's service area that are installed in connection with a WUE
Program covered by this Agreement.
1.6.5 In connection with any WUE Program covered by this Agreement, the City
acknowledges that any item or device receiving funding from Metropolitan may be subject to an
installation verification/inspection to be performed by Metropolitan, or its agent(s), at
Metropolitan's discretion.
1.6.6 The City shall promptly refund to MWDOC any amounts paid under any
WUE Program for installed or distributed items or devices, including any grant funds, in the event
MWDOC or Metropolitan establishes via installation verification/inspection and/or audit that the
program items or devices were not installed in compliance with the requirements set forth in the
Inspection and Verification Procedures and this Agreement. If the inspection/installation
verification is conducted prior to the payment/rebate being issued to the customer, the customer
may, at the discretion of MWDOC and/or MET, be offered an opportunity to remedy any
installation deficiencies in order to receive the maximum eligible rebate. Installation deficiencies
discovered post-payment will be addressed on a case-by-case basis and may require the
reimbursement of any payment/rebate previously issued.
1.6.7 For this section 1.6, "items" and "devices" include, but are not limited to,
plumbing fixtures, irrigation devices, turf (removal and replacement), and any other items, devices
or materials that are installed in connection with a WUE Program covered by this Agreement.
1.6.8 At the time this Agreement is made, both the Turf Removal Program and
the Spray to Drip Rebate Program require inspection services from the City.
1.7 Program With Matching Contribution Requirement
1.7.1 From time to time, WUE Programs may be developed that require a
matching contribution from the City in order for the City to participate in such WUE Programs.
1.7.2 The amount of local match funding required for a particular device or
program will be determined by the availability of other funding, and the City's share of the local
match funding will be set forth in the WUE Program Notice or Amended WUE Program Notice.
1.8 WUE Program Cost Allocation and Invoicing
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1.8.1 During its annual budget process, MWDOC shall allocate to the City a
proportionate share of MWDOC's estimated WUE Program costs ("Choice Costs"). This share of
MWDOC's estimated WUE Program costs shall be determined by dividing the total outside
funding provided during the previous calendar year to WUE Program participants within the City's
service area by the total outside funding provided during the previous calendar year to WUE
Program participants within the service area of all MWDOC member agencies and other agency
participants. That percentage is then applied to MWDOC's total WUE "choice" program budget,
including personnel and overhead costs. An example of the annual reconciliation process is shown
in Exhibit C.
1.8.2 MWDOC shall invoice the City for Choice Costs, which do not include the
WUE Program administration and funding costs described below in Section 1.8.4, no later than
September 30 of each year, and the City shall pay the amount due within forty-five (45) days of
receipt of the invoice. MWDOC must be notified of any disputed invoice within thirty (30) days
of receipt. An invoice template is shown in Exhibit B, which is attached hereto and incorporated
by reference.
1.8.3 With regard to the Choice Costs referenced in Section 1.8.2 above, a
reconciliation of actual WUE Program costs will be performed at the end of each year during
MWDOC's budget process, and any debts or credits will be reflected in the invoice sent to the City
the following year.
1.8.4 MWDOC shall invoice the City on a monthly basis for supplemental
funding or enhanced incentives pursuant to Section 1.5.1. These costs are separate from the Choice
Costs.
2. Shared Consulting Services
2.1 The Parties shall continue to participate in and fund collective efforts in planning,
research, policy development, and other activities that require engagement of an outside
consultant. MWDOC shall provide the City a copy of each consultant's proposal for review and
comments. For each consultant so engaged, the City will notify MWDOC in writing if it elects to
participate in the consulting services and the limit of its financial participation. The City shall have
no obligation to pay for any consultant unless the City has agreed to participate in writing and shall
not be responsible for paying any costs above the City's identified limit.
2.2 Water Resource Planning
2.2.1 Subject Section 2.1, the Parties may participate, without the need for an
additional agreement, in joint activities and studies designed to ensure water supply and system
reliability, including but not limited to, water reliability analyses, water supply and demand
projections, master planning for water use efficiency, water system loss analysis and leak detection
studies, preparation of urban water management plans and drought contingency plans, demand
management studies, and studies related to water transfers, water recycling, groundwater recovery,
and water storage programs.
2.2.2 The Parties may participate, without the need for an additional agreement,
in joint activities and studies related to system reliability efforts for emergency response.
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2.2.3 The City shall have no obligation to pay for consultant unless City has
agreed to participate as set forth in Section 2.1.
2.3 Award and Administration of Consultant Agreements
2.3.1 When programs or services administered by MWDOC require MWDOC to
engage a consultant, MWDOC will use its standardized professional services agreement as a form
and will modify it as required for each particular engagement. MWDOC will award the agreement
pursuant to its own Administrative Code and procedures, except as noted in this Agreement.
2.3.2 For each professional services agreement, MWDOC will determine
appropriate insurance requirements. When MWDOC requires a consultant acquire insurance
naming MWDOC, its directors, officers, agents, employees, attorneys, consultants, volunteers, and
participating agencies as additional insureds. the insurance requirements, including waiver of
subrogation rights, are extended to the City as additional insured to the extent it is a participating
agency.
2.3.3 MWDOC shall administer such professional services agreements and
coordinate all aspects of the proposed work. MWDOC shall communicate with the City regularly
and upon request regarding the status of the agreement and the work for each professional services
agreement in which the City has elected to participate.
2.3.4 MWDOC shall invoice the City for the City's share of total costs anticipated
for each professional services agreement in which the City has elected to participate, as
contemplated in this Agreement. Such invoices shall be mailed by the 10th day of each month for
the preceding month and shall be paid by the City within forty-five (45) days. The City shall have
no obligation to pay for consultant unless City has agreed to participate as set forth in the first
paragraph of this Section 2.
2.3.5 MWDOC shall inform the City on a timely basis of any proposed extra work
to be performed for the City under any professional service agreement being administered by
MWDOC that would result in an increase in the City's payment under this Agreement (“Extra
Work”). MWDOC shall obtain input and written concurrence from the City and any other
participating agencies prior to the authorization of Extra Work by the consultant. City shall not
have any obligation to pay for any Extra Work unless the City Manager or his or her designee has
provided to MWDOC a written notice of City's agreement for the performance of the Extra Work.
MWDOC will be responsible for paying consultants directly.
3.Water Loss Control “WLC” Shared Services and Technical Assistance
3.1.1 MWDOC shall release WLC Shared Services and Technical Assistance
Exhibits ("Exhibits") annually. In general, the City will have access to the same "choice" WLC
Programs that are currently available to MWDOC member agencies. For each fiscal year, the City
shall review the Exhibits and choose the WLC Programs and the level of its participation that the
City deems beneficial. In connection with the foregoing, the City will notify MWDOC in writing
by indicating in the Exhibits the level of the City's participation in any WLC Program for each
fiscal year.
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3.1.2 If a new WLC Program is introduced or a material change is made to an
existing WLC Program during a fiscal year, MWDOC shall provide the City with updated written
materials ("Amended WLC Exhibits") as soon as reasonably possible and prior to the date the new
program or change is scheduled to commence. The Amended WLC Exhibits shall contain the
program's specific requirements and terms and conditions and any costs that may be ascertainable
at such time. Within thirty (30) days of receiving the Amended WLC Exhibits, the City will notify
MWDOC in writing whether the City will participate in the new or amended WLC Program and
the level of its participation.
3.1.3 Except to the extent of the elections made in the WLC Exhibits and
amended WLC Exhibits, the City shall have no obligation to participate in any WLC Program,
including, but not limited to, any obligation to provide financial contribution to such program.
3.1.4 The City understands that by entering into this Agreement, it agrees to pay
MWDOC for its proportionate share of MWDOC's costs for administering MWDOC's WLC
Program based on and to the extent of the City's level of participation as more particularly
described in Section 3.1.1. If the City elects to participate in any or all MWDOC WLC Programs,
MWDOC will invoice the City for such costs as described in Section 3.1.1.
3.1.5 Funding may be made available from Metropolitan for MWDOC to operate
a customized local water loss control incentive program or programs ("Grant" or "MAA Program")
in its service area, with access to the Metropolitan base incentives for such. As City is also a
Metropolitan member agency, in order for MWDOC to administer the MAA Program for City,
City would be required to apply to Metropolitan separately for funding. If the City desires
MWDOC to administer a water loss control MAA Program, City will provide MWDOC the WLC
Exhibits or Amended WLC Exhibits. In such cases, MWDOC will administer the MAA Program
for City and invoice City for activity in City's service area. The City will reimburse MWDOC for
any activity and is responsible for seeking and securing reimbursement directly from Metropolitan.
Specific terms and conditions will be provided by MWDOC to the City in the annual WLC
Exhibits or Amended WLC Exhibits.
3.1.6 MWDOC shall invoice the City on a monthly basis for WLC Shared
Services and Technical Assistance work completed.
4. MWDOC K-12 Water Education Programs ("Choice School Programs")
4.1.1 Choice School Programs. The Parties agree that the Choice School
Program, or pay-for-service offerings, will be made available in the City's water service area for
the Term of this Agreement, without the need for a separate agreement between the Parties in
addition to this Agreement. The City sponsors program offerings within its service area at no cost
to the schools or students by opting-in. The City will have no obligations to participate in any
Choice School Program unless the City has agreed in writing to participate through the annual
Choice School Programs Commitment Form.
There are multiple Choice School Program options: (a) a program for students in
Kindergarten through Second Grade ("K-2 Choice Elementary School Program"); (b) a program
for students in Third Grade through Fifth Grade ("3-5 Choice Elementary School Program"); (c) a
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program for students in Sixth Grade through Eighth Grade ("Choice Middle School Program");
and (d) a program for students in Ninth Grade through Twelfth Grade ("Choice High School
Program"). Program offerings include options for in-person and live virtual lessons presented by
trained education specialists. The school approved to receive any Choice School Program will
determine whether the program can be delivered in-person or virtually.
During the Term and before the start of each school year and the commencement of any
Choice School Program, MWDOC will provide the City with a detailed description of the program
offerings and a complete price breakdown for each. The program description provided to the City
will include budget recommendations and expected commitments and require written consent by
the City before implementation. The City may request minor adjustments during the course of the
program, but will not incur additional costs without the City's prior written consent.
4.2 Annually, the City will set Choice School Program commitments. MWDOC and its
contractors will attempt to fulfill the commitment amounts. However, there is no guarantee as to
the number of schools and students that will participate in the Choice School Programs. MWDOC
will invoice the City for the total annual estimated costs. MWDOC will provide a reconciliation at
year-end based on the actual services provided. The City will be responsible for paying MWDOC
the difference if the estimate is lower than the actual costs, and MWDOC will reimburse the City
the difference if the estimate is higher than the actual costs.
4.3 Choice School Program Invoices. MWDOC will submit invoices to the City in
January and July each year for the services provided in accordance with the Agreement. The City
agrees to pay MWDOC for undisputed invoices within forty-five (45) days after receiving the
submittal.
4.4 Choice School Program Insurance. MWDOC agrees that all agreements with
consultants, who will be performing the work on behalf of MWDOC, will include appropriate
insurance levels and requirements, pursuant to Section 2.3.2. above.
5. The Water Emergency Response Organization of Orange County (“WEROC”)
5.1.1 The City of Santa Ana is signatory to the 1983 Orange County Volunteer
Emergency Preparedness Organization Agreement, which was Amended in 1991 to change the
name to WEROC (MWDOC Board Resolution 1623). MWDOC provides the overall staff and
support for WEROC and has historically allocated the costs for WEROC among MWDOC, Orange
County Water District, the Cities of Anaheim, Fullerton, and Santa Ana, the Orange County
Sanitation District, and the South Orange County Wastewater Authority. The purpose of WEROC
is to support the resiliency of Orange County's 36 water and wastewater agencies, and the
community of 3.2 million people it serves by working with these agencies and the County to build,
sustain, and improve the capability to mitigate against, prepare for, respond to, and recover from
threatened or actual natural disasters, acts of terrorism, or other man-made disasters. Services
include preparedness and response coordination for mutual aid and other services and to represent
water and wastewater entities within the Orange County Operational Area. In order to build the
relationships needed for effective response, WEROC works with MWDOC member agencies,
Metropolitan, the County Operational Area, the State Office of Emergency Services, Department
of Water Resources, EPA, FEMA and other emergency organization partners throughout the year
"! #
55401.00000\43832934.1
Page 10 of 14
to educate, network, provide training and when required advocate for water and wastewater
agencies. WEROC staff works with its member agencies and the City on emergency plans and
standard operating procedure development, review of state and federal required trainings for grant
eligibility, disaster readiness, disaster exercise development, grant identification and applications,
and response and recovery coordination. WEROC provides information sharing and resource
coordination when disasters impact the water and wastewater utilities of Orange County. Lastly,
WEROC staff maintains a primary emergency operation center and alternate emergency operations
center, its own response plans, and ensures the WEROC radio communications system partnership
with the County 800 MHz system remains intact.
5.1.2 By executing this Agreement, the City elects to participate in WEROC, and
MWDOC will charge the City a percentage of WEROC's annual budget to fund WEROC
operations. The historical percentage allocated is 3.8% and is based on historical negotiations
among the WEROC funding partners. In January of each year of the City's participation, the
proposed program budget and funding agency charges will be submitted to the City for budgetary
consideration. If approved by the City, MWDOC will invoice the City the approved amount at the
beginning of the fiscal year. If the City requires additional conversation about the proposed budget
prior to approval, these items will be addressed at the next MET Managers Meetings or during a
special scheduled meeting.
6. Term and Agreement Limit
6.1 This Agreement shall commence and be effective as of the Effective Date and shall
continue for one three-year term (“Term”), unless terminated earlier in accordance with Section
6.3, below. The City Manager or his or her designee is authorized, on behalf of the City, to approve
the Term. The Term of this Agreement may be extended for up to two (2), one-year periods upon
a writing executed by the City Manager and City Attorney.
6.2 The City's total funding obligation for this Agreement shall not exceed
$1,500,000.000("Agreement Limit") for all programs and services covered herein during the Term.
The City is responsible for monitoring its costs pursuant to this Agreement and to the extent that
it incurs obligations consistent with this Agreement that exceed the Agreement Limit, the City is
responsible for paying such additional costs to MWDOC. If the City wishes to add or delete any
programs, activities, or studies set forth in this Agreement, notice of such additions or deletions
must be received by MWDOC prior to March 15th for the following fiscal year.
6.3 The City or MWDOC may terminate this Agreement in its entirety at any time upon
thirty (30) days' written notice to the other Party.
6.4 In the event either Party terminates this Agreement, any funds paid by the City in
the year of termination for costs that had not yet been incurred by MWDOC as of the date of
termination will be subject to reconciliation during MWDOC's budget process. At that time,
MWDOC will determine whether the funds will be credited or refunded to the City. Further, any
costs incurred by MWDOC as of the date of termination that have not yet been invoiced to the
City shall be invoiced by MWDOC promptly and paid by the City within thirty (30) days of invoice
receipt.
"! #
55401.00000\43832934.1
Page 11 of 14
7.Delivery of Notice
7.1 Except as expressly provided herein, all notices permitted or required under this
Agreement shall be given to the respective Parties at the following address, or at such other address
as the respective Party may provide in writing for this purpose:
7.1.1 If to MWDOC:
18700 Ward Street
Fountain Valley, CA 92708
Mailing Address: PO Box 20895
Fountain Valley, CA 92728
Phone: (714) 963-3058
Fax: (714) 964-9389
Attention General Manager
If to City:
P.O. Box 1988, M-24
Santa Ana, CA 92702
Attention: City Manager
7.1.2 Such notice shall be deemed made when personally delivered or when
mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and
addressed to the Party at its applicable address. Actual notice shall be deemed adequate notice on
the date actual notice occurred, regardless of the method of service.
8. Accounting and City Manager Authorization
8.1 MWDOC shall keep a correct and current accounting of payroll costs, travel,
subsistence, field, and incidental expenses. MWDOC shall use recognized accounting methods in
preparing such invoices and reports.
8.2 City reserves the right to request an audit of MWDOC records related to invoices
prepared pursuant to this Agreement and to designate a representative(s) to examine any cost,
revenue, payment, claim, or any other records or procedures related to this Agreement. Any such
audit(s) would be done at reasonable times with full cooperation from MWDOC. If MWDOC fails
to provide supporting documentation for any costs charged City to the City's reasonable
satisfaction, then MWDOC agrees to reimburse City for those disputed costs.
8.3 The right to audit shall be extended to three (3) years beyond the date of final
payment, or longer if required by law. MWDOC agrees to retain all necessary
records/documentation for the entire length of this audit period. Any required adjustments and/or
payments resulting from the audit will be made within thirty (30) days of written notification to
MWDOC.
8.4 The City Manager or his or her authorized designee is authorized to commit the
City to any program or service covered by this Agreement as well as provide written notices on
behalf of the City.
"! #
55401.00000\43832934.1
Page 12 of 14
9. Independent Contractors
9.1 Any consultant engaged by MWDOC as contemplated in this Agreement will not
be a party or third-party beneficiary to this Agreement and will not be an employee or agent of
MWDOC or the City, either as a result of this Agreement or as a result of any professional services
agreement between MWDOC and the consultant. The professional services agreement between
MWDOC and any consultant engaged by MWDOC as contemplated in this Agreement will specify
that the consultant is an independent contractor. It is understood that these consultants may be
required to enter into confidentiality agreements with the City in the event these consultants require
confidential information and/or critical infrastructure information from the City to perform a
service.
10. Indemnification
10.1 When WUE Programs provided in the City's water service area require participants
to sign an application form that contains a release, waiver, and/or indemnification, the application
form shall specify that the release, waiver, and/or indemnification covers both MWDOC and the
City.
10.2 To the extent that either Party performs any activities in connection with the
programs or services provided as contemplated in this Agreement, each agrees to indemnify and
hold the other harmless from any and all liability, claims, obligations, damages, and suits arising
out of the activities it performs, excluding any loss or liability caused by the other Party’s sole
willful conduct or active negligence in the performance of this Agreement.
10.3 To the extent a consultant is hired by the City to perform any activities in
connection with the programs or services provided as contemplated in this Agreement, the City
will require the consultant indemnify and hold MWDOC harmless from any and all liability,
claims, obligations, damages, and suits arising out of the activities performed, excluding for
MWDOC’s sole willful conduct or active negligence, or otherwise ensure the agreement provides
MWDOC the same indemnity and hold harmless obligation provided to the City.
11. Jurisdiction and Venue
11.1 In all matters concerning the validity, interpretation, performance, or effect of this
Agreement, the laws of the State of California shall govern and be applicable. The Parties hereby
agree and consent to the exclusive jurisdiction of the courts of the State of California and that
venue of any action brought hereunder shall be in Orange County, California.
12. Joint Drafting
12.1 All Parties have participated in the drafting of this Agreement. The Agreement may
be signed in counterpart to facilitate processing.
13. Electronic Signatures
13.1 Notwithstanding any grant obligation to the contrary, the Uniform Electronic
Transactions Act, California Civil Code section 1633.1 et seq., authorizes Parties to conduct
"! #
55401.00000\43832934.1
Page 13 of 14
business electronically. In accordance with California Civil Code section 1633.5, Parties
acknowledge, consent, and agree that transactions subject to this Agreement may be effectuated
by electronic means through the use of electronic and/or digital signatures. For purposes of this
section, an electronic signature means an electronic symbol or process logically associated with
the intent to sign an electronic record pursuant to Civil Code section 1633(h). A digital signature,
which is a type of electronic signature, means an electronic identifier, created by a computer, that
is intended to have the same force and effect as the use of a manual signature under Government
Code 16.5(d). An example of an electronic signature would be a JPG of a manual signature
imposed onto this Agreement. An example of a digital signature would be the use of DocuSign or
similar provider that requires an encrypted key that certifies the authenticity of the signature.
14. Severability
14.1 If any provision of this Agreement shall be held illegal, invalid, or unenforceable,
in whole or in part, the legality, validity, and enforceability of the remaining provisions shall not
be affected thereby.
15. Entire Agreement
15.1 This Agreement contains the entire agreement of the Parties relating to the subject
matter hereof, and the Parties have made no agreements, representations, or warranties, either
written or oral, relating to the subject matter hereof that are not set forth herein. Except as provided
herein, this Agreement may not be modified or altered without prior written approval from both
Parties.
IN WITNESS WHEREOF, the Parties have executed this Agreement by and through their
authorized officers.
1. MWDOC Date:
By:
Harvey De La Torre, General Manager
Municipal Water District of Orange County
2. City of Santa Ana
Approved as to Form:
Date:
By:
Date:
By:
Alvaro Nuñez,
City Manager, City of Santa Ana
-RVHSK%\UQH*HQHUDO&RXQVHO
"! #
$
$
55401.00000\43832934.1
Page 14 of 14
ATTEST:
Jennifer L. Hall
City Clerk, City of Santa Ana
Approved as to Form:
SONIA R. CARVALHO
City Attorney
By:
Kyle Nellesen
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
Rodolfo Rosas, PE
Executive Director
Public Works Agency
KyKyKyKyKyKyKyKyKyKyKyKyKyKyKyKyKyyKyKyKyKyKyKyyKyKyyKyyKyKyKyKyKyKyKyyKyyKyKyKyKyyyyKyyKyKyKyyyKyKyyyyKyKyKyKyyKyyKyyyyyyKyKyyyKyyKyyKyKKKKKyyKKyKyKyKyKKyKKyyyyyyyyylllellelellelelellellllllllllelllllllllllllllllllllllllllllllll Nellesen
AsAAAAAsistant Cit Attorne
"! #
Rodolfo
Rosas
Digitally signed
by Rodolfo Rosas
Date: 2025.08.28
11:18:58 -07'00'
Exhibit A
July 23, 2025,
MUNICIPAL WATER DISTRICT OF
ORANGE COUNTY
INSPECTION AND VERIFICATION
PROCEDURES
"! #
Exhibit A
July 23, 2025
1
Table of Contents
Contents
I. Purpose of this document ............................................................................................................................ 2
II. Program Implementation Process ............................................................................................................... 2
Application Package ..................................................................................................................................... 2
Invoice and Receipt Submission .................................................................................................................... 3
Federal, State, and Local Laws and Ordinances ........................................................................................... 3
Supplemental Inspections ............................................................................................................................ 4
Inspection Confirmation Quality Control ..................................................................................................... 4
III. Device-Based Inspection Procedures ........................................................................................................... 5
Residential Devices ...................................................................................................................................... 6
Commercial Devices ..................................................................................................................................... 6
IV. Area-Based Programs ................................................................................................................................... 9
General Inspection Procedures .................................................................................................................... 9
Turf Replacement Participation Procedure ............................................................................................... 10
Turf Replacement Guidelines Specific to Residential Applicants ............................................................... 11
Turf Replacement Guidelines Specific to Commercial Applicants ............................................................. 11
Turf Replacement Guidelines Specific to Public Agency Applicants .......................................................... 11
Turf Replacement Guidelines Specific to All Applicant Types .................................................................... 12
Pre-Inspection Procedures – Turf Replacement ........................................................................................ 14
Post-Inspection Procedures – Turf Replacement ...................................................................................... 16
Spray to Drip - Residential.......................................................................................................................... 19
Spray to Drip - Commercial ........................................................................................................................ 23
V. Measurement Techniques- On Site............................................................................................................ 26
Non-Uniform Rectangular .......................................................................................................................... 26
Irregular Rhombus or Widening Rectangular ............................................................................................. 27
Non-Uniform Round ................................................................................................................................... 28
Non-Uniform Ellipses ................................................................................................................................. 29
Non-Uniform Ellipses Alternate ................................................................................................................. 30
VI- Measurement Techniques - Aerial .................................................................................................................... 30
"! #
Exhibit A
July 23, 2025
2
I. Purpose of this document
It is the practice of the Municipal Water District of Orange County (MWDOC) to ensure that public funds
used to administer Rebate Programs are utilized for its intended purposes. Therefore, the purpose of this
Inspection and Verification Procedures document (Inspection Procedures) is to establish a clear set of
inspection procedures to be followed by MWDOC and/or and its member agencies (hereafter “Participant
Agency”) and inspection contractors when conducting pre- and/or post-installation verification
inspections for all MWDOC-Administered and or Participant Agency-Administered Rebate Programs.
These procedures are required regardless of the funding source (Grant funded, Metropolitan Water
District of Southern California funded (Metropolitan), or fully funded by Participant Agency, etc.) and/or
regardless of program administrator (MWDOC or Participant Agency). This Inspection Procedures
document will be updated as needed to reflect new or modified inspection requirements, techniques, or
procedures as they arise.
II. Program Implementation Process
For ease of explanation, this document categorizes the MWDOC Rebate Programs into the following
rebate program types:
x Device-Based Rebate Programs
o Residential
o Commercial
x Area-Based Rebate Programs
o Turf Replacement
o Spray to Drip
The inspection procedures contained in this document have been developed in coordination with
requirements from Metropolitan pursuant to its Residential and Commercial Water Conservation
Funding Agreements and Addendums thereto, MWDOC, and/or supplemental grant funding
agreements.
The following general rules apply for all programs types.
Application Package
When receiving an application package, all components should be examined before requesting an
inspection. The application package currently requires, at a minimum, a fully completed application
signed by the property owner and containing the following:
x Current water bill within 3 months of application date to determine:
o Participant Agency is participating in the program.
o Project site is located within Orange County
o Payee name matches the name on the water bill.
x Device eligibility if a device-based program
x Site plan for area-based rebates
o Indicate the project area, location, and project intent.
"! #
Exhibit A
July 23, 2025
3
o If receiving Metropolitan funding, indicate which sustainability feature will be
installed.
x Pictures of the site for area-based rebates. Pictures to show.
o Current site condition
o Complete area to be removed.
o Area complies with eligibility criteria.
It is recommended that the application, terms and conditions, and program guidelines each contain
language stating that inspections (both pre and/or post may be performed) will be performed and
are required for participation in any rebate programs.
Invoice and Receipt Submission
Rebates may not exceed the total project/equipment costs nor the reserved rebate amount. For a
receipt/invoice to be considered eligible, it must include the following:
Invoices must be typed and include:
x Clearly marked as an “Invoice”
x Name of company or contractor providing the service or materials
x Date when the work was performed or issued; Dated within the project period.
x Address where the work was performed and/or materials delivered (if applicable)
x A description of the work performed and/or materials purchased/delivered.
x Any items that are ineligible for reimbursement must be itemized separately from eligible items.
x Itemized to include make, model, SKU, quantity, price per item, total price (if applicable)
x A dollar amount for the total invoice cost
Receipts must be typed and include:
x The name of the company providing the materials.
x A date when the transaction occurred.
x A description of the materials purchased.
x Any items that are ineligible for reimbursement must be itemized separately from eligible
items.
x A dollar amount for the total receipt charge
Ineligible items include, but are not limited to:
x Applicant Labor
x Gardening supplies such as shovels, hoses, wheelbarrows, trowels, etc.
x Any plant or irrigation materials installed outside of the approved project area.
Once projects are completed and invoices and receipts are submitted to the program administrator and
MWDOC, all invoices and receipts are to be tabulated by the program administrator and MWDOC to
prevent payment for materials/costs not associated with the program; specific program-eligible
material/costs are based on program type.
Federal, State, and Local Laws and Ordinances
All projects, including projects at historic sites, are subject to the terms of their local agency’s ordinances
and must comply with all applicable federal, state, and local laws, as well as applicable Covenants,
"! #
Exhibit A
July 23, 2025
4
Conditions & Restrictions (CC&R) and/or Homeowners Association (HOA) restrictions. Applicants must
obtain all necessary approvals for their projects, prior to beginning their project, from their city’s/county’s
code enforcement and/or HOA/CC&R board. It is the responsibility of each applicant to ensure his or her
project is in compliance. Customers must agree to adhere to their local rules and provisions in order to
accept funding. Questions from program participants regarding compliance with any of the above laws,
ordinances, and/or restrictions will be directed to Participant Agency for guidance.
Supplemental Inspections
Some sites may need to be re-inspected (ex. a secondary post inspection) by MWDOC and/or
Metropolitan when unique circumstances arise. At these times, communication with the customer is
vital in order to remain in adherence with the program’s intent while ensuring that projects are
successfully completed. All inspection and verification procedures and invoice criteria described in this
document must be adhered to. Participant Agency to work with MWDOC and Metropolitan to schedule
supplemental Inspections. Inspection results may affect payment made to Participant Agency or may be
billed to Participant Agency if already paid.
Inspection Confirmation Quality Control
In order for Participant Agency to be reimbursed for incentives, Participant Agency must certify on each
invoice that the terms and conditions within each project have been met, all devices have been installed,
and all work has been performed. For projects approved under Metropolitan’s Member Agency
Administered Program (MAA Program), Metropolitan will develop a tailored inspection plan for each
project and provide it to the Member Agency/Participant Agency upon project proposal approval. The
Member Agency/Participant Agency is required to adhere to this plan and must provide documentation
outlined with the plan upon request. Participant Agency must perform inspections and indicate the
method of verification/inspection on each invoice.
Each Participant Agency performing their own inspections/verifications will be required to adopt these
Inspection Procedures as their own or, alternatively, to develop and submit for approval by Metropolitan
and/or MWDOC Participant Agency’s own inspection and verification procedures document in line with
the requirements and procedures contained in this document. All projects that require inspection must be
inspected prior to Participant Agency invoicing MWDOC or MWDOC issuing a check.
MWDOC/Metropolitan may request inspection reports from Participant Agency at any time. Installation
vendors hired for project implementation cannot inspect their own installations.
Metropolitan and/or MWDOC reserve the right to verify and perform onsite inspections of any projects
at any time. This can be before, during, and/or after project installation, and/or after the rebate
payment, and results of these inspections may affect payment made to the applicant and/or Participant
Agency or require a refund to be paid by Participant Agency to MWDOC. If installation cannot be
verified, Participant Agency must reimburse MWDOC and/or Metropolitan, depending on the source of
funds.
Requirements for device projects, direct install projects, and turf-related projects are listed below and
detail the amount/percentage of inspections required. For all other types of projects not listed below,
such as outreach, classes, etc., Member Agency/Participant Agency will inspect a minimum of ten
percent (10%) of each project approved by Metropolitan pursuant to the tailored inspection plan
detailed on the project approval before invoicing.
"! #
Exhibit A
July 23, 2025
5
III. Device-Based Inspection Procedures
For residential and commercial devices rebated through Metropolitan’s regional rebate program,
device-based inspections will be conducted primarily by Metropolitan, at its discretion. On occasion,
MWDOC and/or Participant Agency may be requested to conduct inspections for devices rebated
through Metropolitan’s regional rebate program. For devices rebated through a MWDOC and/or a
Participant Agency-Administered Program (MAA Program), the inspection procedures are set forth
below.
Member/Participant Agency must maintain as part of its invoice package all necessary back-up documentation to
substantiate the costs on the invoice. This documentation, to be available upon request by Metropolitan, will
include, but not be limited to, the following:
• If project performed by an outside contractor or vendor provide contract agreement or
purchase order.
• All extra work order(s) approved by the agency.
• Progress payment requests or invoices from vendor or contractor. If payments are made
on a schedule of values basis provide sufficient detail to substantiate any and all line-
item charges.
• Photographs, inspection reports, or any other record that will assist in the review of the
costs incurred by Member/Participant Agency.
In order for Member/Participant Agency to be reimbursed for incentives, Member/Participant Agency
must certify on each invoice that the terms contained within each project have been met, all devices
have been installed, and all work has been performed. Metropolitan will develop a tailored inspection
plan for each project and provide it to the Member/Participant Agency upon project proposal
approval. The Member/Participant Agency is required to adhere to this plan and must provide
documentation outlined within the plan upon request.
Metropolitan may perform onsite inspections of projects prior to payment or at any time. Inspection
results may affect payment made to Member/Participant Agency or may be billed to
Member/Participant Agency if already paid.
Metropolitan will review invoices and, if necessary, request back-up documentation to substantiate
costs. If documentation is not sufficient, an additional request will be made. If the back-up documents
provided do not properly and sufficiently justify the requested cost at the discretion of Metropolitan
all, or any part of, Metropolitan reserves the right to make an independent estimate using the back-up
documents provided and issue a unilateral payment. In case where there is no back up or the
documentation provided is insufficient to make an independent estimate Metropolitan reserves the
right to deny the request for payment. Metropolitan reserves the right to verify and inspect any
approved projects at any time.
All projects that require inspection must be inspected prior to Member/Participant Agency invoicing
Metropolitan. Member/Participant Agency may not use Member Agency Administered Program
funding to meet Metropolitan’s imposed inspection plan for any approved projects.
"! #
Exhibit A
July 23, 2025
6
Member/Participant Agency is required to invoice Metropolitan for active projects at least on a
quarterly basis. Programs or projects containing vendor/consultant/other invoices that are older than
six months from the Member/Participant Agency invoice date may not be reimbursed.
Residential Devices
Residential device inspections must satisfy both the Metropolitan and MWDOC inspection procedures in
place at the time of the post-inspection and issuance of the rebate check. Currently, those inspection
procedures are as follows:
In order for Participant Agency to be reimbursed for incentives from MWDOC/Metropolitan,
Participant Agency must certify on each invoice that the terms and conditions within each project
have been met, all devices have been installed, and all work has been performed. The party signing
each invoice must have signing authority to certify the invoice.
For residential device-based MAA Programs, Participant Agency shall utilize the sample size calculator
provided by MWDOC or other methodology as may be required by MET, to assist in determining the
appropriate number of devices to inspect to ensure a 98% installation rate given the overall quantity
of devices. Participant Agency must report verification/inspection method employed on each invoice
submitted.
Participant Agency must:
a. Validate quantity of devices installed.
b. Verify new device type, make, and model with Project information.
c. Verify Installation address or specific locations within the address with Project
documentation.
d. With permission from the customer, take photographs relating to the devices installed to
be included in Inspection report.
i. Indoor Inspection: Indoor inspection includes detailed fixture count of toilets and
clothes washer(s). Access to fixture locations (such as bathrooms and laundry facilities)
are required to perform the inspection, and property owner/applicant person should be
made aware of this through the application.
ii. Outdoor Inspection: Outdoor inspection includes detailed fixture counts of installed and
operating landscape devices such as rain barrels, cisterns, irrigation controllers,
residential drip, and nozzles. For irrigation controllers, inspect the model to ensure it
matches the rebate application, verify that it is operating as a “smart device” and is
communicating with the onsite weather station or is receiving offsite/remote weather
data and, if possible, have the contact person show the inspector how the controller has
been programmed, and confirm quantity of stations of timer model.
Commercial Devices
Commercial MAA Program device inspections must satisfy both the Metropolitan and MWDOC
"! #
Exhibit A
July 23, 2025
7
inspection procedures in place at the time of the post-inspection or issuance of the rebate check.
Metropolitan may require Participant Agency to submit inspection reports for specific projects, and
Metropolitan/MWDOC reserves the right to perform onsite inspections of projects/sites prior to
payment.
To determine the number of inspections required for commercial devices, Participant Agency must apply the
following criteria (a-e below) to the project(s):
a. Automatic Inspection: Regardless of the 5% rule listed in Section d below, Participant Agency
must first determine if any site within the MAA Program Project requires an Automatic
Inspection. Automatic Inspections are triggered when any site within an MAA Program
Project has been approved for Metropolitan’s funding in excess of $10,000. All sites receiving
in excess of $10,000 in funding must be automatically inspected by Participant Agency.
Participant Agency must also notify MWDOC/Metropolitan within 3 to 5 business days of
upcoming inspection by Participant Agency for site(s) exceeding $10,000. MWDOC,
Metropolitan or a designated representative may attend inspection. Notification of
upcoming inspection to be sent to bfahl@mwdoc.com and maconservation@mwdh2o.com
To determine how many devices need to be inspected at a $10,000+ site, follow the next two points.
i. If the site triggering an Automatic Inspection also meets the criteria for a Large Project,
as described below, then Participant Agency must inspect a minimum of 10% of the
devices installed.
ii. If the site triggering an Automatic Inspection does not meet the criteria for a Large
Project, then the Participant Agency must inspect 100% of devices at the site.
b. Large Project/Sites: Participant Agency must next determine if any of the sites meet the
definition of a Large Project/Site. Regardless of the 5% rule listed in Section d below, any site
with less than $10,000 in funding but that receives the designation of Large Project/Site must
be inspected. The total number of devices to be inspected for Large Projects/Sites will be a
minimum of 10% of the total devices installed at each site. If any site within your overall
MAA Program Project installs any combination of the following number of devices, you must
conduct an inspection of a minimum 10% of any combination of the devices installed.
Large Projects/Sites are defined as:
i. For plumbing devices – 50 device units or more at one installation address.
ii. For irrigation controllers – 20 controllers or more at one installation address. Note that
irrigation controllers may be installed in different landscape areas inside a single
complex.
iii. For sprinkler nozzles – 100 nozzles or more at one installation address.
c. Regular Projects/Sites: For sites not meeting: (a) $10,000+ in funding per site or (b) the Large
Project/Site criteria above, Participant Agency must inspect 100% of devices at the site.
d. For each MAA Program Project for which Participant Agency submits a Request, Participant
Agency must physically inspect a minimum of 5% of the value of each device-based MAA
"! #
Exhibit A
July 23, 2025
8
Program Project approved by MWDOC/Metropolitan before invoicing. For example, if the
MAA Program Project is approved for $100,000, then a minimum of $5,000 worth of devices
must be inspected.
e. Inspections for Regular Projects/Sites: Sites defined as Automatic Inspections (mandatory), as
well as those defined as Large Projects/Sites (mandatory) count towards the 5% (section d
above) minimum of the value of each device-based MAA Program Project to be inspected.
Participant Agency will report progress toward the 5% inspection requirement on each
invoice for all inspections required by MWDOC/Metropolitan. The party signing each invoice
must have signing authority to certify the invoice.
Inspection Requirements
Participant Agency inspection at a minimum will:
a. Validate quantity of devices installed.
b. Verify new device type, make, and model with Project information.
c. Verify Installation address or specific locations within the address with Project
documentation.
d. With permission from the customer, take photographs relating to the devices installed to
be included in Inspection report.
i. Indoor Inspection: Indoor inspection includes detailed fixture count of toilets,
urinals, dry vacuum pumps, food steamers, and/or ice machines. Access to
bathrooms, kitchens, eating facilities, and medical facilities are required to
perform the inspection and property owner/applicant should be made aware of
this at the application stage.
ii. Outdoor Inspection: Outdoor inspection includes count of installed and
operating landscape devices such as irrigation controllers and nozzles; and
cooling tower controllers. Access to either landscape area or rooftop is required
to perform the inspection. For irrigation controllers, inspect the model to
ensure it matches the rebate application, verify that it is operating as a “smart
device” and is communicating with the onsite weather station or is receiving
offsite/remote weather data and, if possible, have the contact person show the
inspector how the controller has been programmed, and confirm quantity of
stations of timer model.
Potential Inspection Results
a. Partial fail: Inspection completed with discrepancies between Project information and
inspection process. Participant Agency to bill MWDOC only for verified quantity.
b. Device(s) installed at a different location: The installation must be inspected prior to billing
MWDOC. If installation is verified at a different location, Project information must be
revised to reflect new information.
c. Device count is different from the application:
"! #
Exhibit A
July 23, 2025
9
i. If the count is more, only the amount approved in the Project will be reimbursed.
ii. If the inspection count is less, only the verified count will be billed to MWDOC. For Large
Projects where the inspection count is less, the Participant Agency inspector will
increase the inspection from 10% to 20% of total installations. The percentage found to
be installed for Large Projects will be applied against the total and the total quantity will
be reduced by that percentage. For example, after inspecting 20% of the total
installations of 100 toilets, 15 out of 20 toilets were verified installed (75% installed);
then the final approved count would be 75 toilets (75% of the 100 = 75), rather than
100. If inspection reveals a discrepancy as described in the example, Participant Agency
may choose to inspect 100% of the project, otherwise the extrapolation as shown on
the example must be taken and the amount revised prior to billing MWDOC.
d. The make/model is different from the application: Verify that the different make/model is a
Metropolitan approved device. If so, inspect as usual and revise information on Project
documentation prior to billing MWDOC.
e. Failed inspections will not be billed to MWDOC. Reasons for failure:
x Device(s) not installed.
x Device(s) installed, but no working properly.
x For “smart” irrigation controllers, device(s) not operating as a “smart” device.
x Installed device(s) has been removed.
x Access to property not allowed.
x Device(s) installed at a different site.
x Unable to schedule inspection with Applicant.
MWDOC/Metropolitan reserves the right to verify and inspect any approved projects at any time. If
installation cannot be verified, Participant Agency must reimburse MWDOC.
(C)
IV. Area-Based Programs
Area-based programs include any program where the rebate amount is determined by an area
measurement. Such programs currently include, but are not limited to, residential and commercial Turf
Replacement and residential and commercial Spray to Drip.
General Inspection Procedures
For all customer types, all sites will be measured by either Metropolitan, MWDOC, and/or the Participant
Agency and/or its inspector, using the Moasure measuring device (Moasure), for 100% of the project
areas during both the pre- and post-inspections. Required minimum techniques for area measurements
are described in Section V -Measurement Techniques. All inspection procedures/verifications must
adhere to the following additional inspection and certification requirements:
x Area-Based Inspections Exceeding $10,000 in Metropolitan Funding: For area-based
inspections with an approved Metropolitan rebate amount exceeding $10,000,
Participant Agency must notify MWDOC five business days prior to upcoming post-
inspection(s) by Participant Agency. MWDOC, Metropolitan or a designated
representative may attend inspection. Notification of upcoming inspection to be sent to
turfremoval@mwdoc.com.
"! #
Exhibit A
July 23, 2025
10
x Participant Agency will only bill MWDOC/Metropolitan for the square footage
measured.
x Participant Agency must adopt these Inspection Procedures as their own or,
alternatively, to develop and submit for approval by Metropolitan and/or MWDOC
Participant Agency’s own inspection and verification procedures document in line with
the requirements and procedures contained in this document. MWDOC/Metropolitan
Participant Agency to submit them. MWDOC/Metropolitan may perform onsite and
will require inspections of projects prior to payment. Result of the inspection may
affect payment made to Participant Agency
x All projects that require inspection must be inspected prior to Participant Agency
invoicing MWDOC. MWDOC may request inspection reports from Participant Agency at
any time.
Turf Replacement Participation Procedure
The Turf Replacement Rebate Program Process, as it currently exists, is depicted in the following chart.
The process flow is broken down into 11 distinct steps starting with the Customer Application Submittal
and ending with Metropolitan and Participant Agency Invoicing. The 11 steps are as follows:
Step 1: Online Application and Document Submittal Process
Performed by the Customer
Step 2: Application Review Process and Pre-Inspection Distribution
Performed by MWDOC
Step 4: Pre-Installation Inspection Process
Performed by Participant Agency or Inspection Vendor and sent to MWDOC for review
Step 5: Letter to Proceed or Denial Letter to Customer
Performed by MWDOC
Step 6: Participant Project Installation and Project Completion Notification
Performed by Customer
Step 7: Initial Project review, Post-Work Order Generation and Distribution
Performed by MWDOC
Step 8: Post-Installation Inspection Process
Performed by Participant Agency, MWDOC, or Inspection Vendor and sent to MWDOC
for review.
Step 9: Application Approval or Denial and Invoice Review Process
Performed by MWDOC
Step 10: The Rebate Check Run and W-9 Request Process
"! #
Exhibit A
July 23, 2025
11
Performed by MWDOC
Step 11: Metropolitan Water District and Participant Agency Invoicing Process
Performed by MWDOC
Please note: a potential Step 12 would be a secondary Metropolitan post inspection.
Turf Replacement Guidelines Specific to Residential Applicants
Project must have a minimum of 250 square feet of turf removed or, if the entire project area is less
than 250 square feet, all turf must be removed.
Maximum of 5,000 square feet of turf eligible per home, per fiscal year (July to June). Limit of one
application per home per fiscal year.
Eligible areas for transformation are all areas of live turf on the property.
Applicant to provide a simple landscape plan showing intended transformation, including the
required storm water/sustainability feature.
Turf Replacement Guidelines Specific to Commercial Applicants
Project must have a minimum of 250 square feet of turf removed or, if the entire site is less than 250
square feet, all turf must be removed.
Maximum of 50,000 square feet of turf eligible per water meter for funding per fiscal year (July to June).
Limit of one application per water meter per fiscal year.
Applicant to provide a simple landscape plan showing intended transformation, including the
required stormwater/sustainability feature.
Proposed project areas irrigated with recycled water are eligible unless barred by Participant Agency.
Turf Replacement Guidelines Specific to Public Agency Applicants
Project must have a minimum of 250 square feet of turf removed, or if the entire site is less than 250
square feet, all turf must be removed.
Maximum of 200,000 square feet of turf eligible per water meter for funding per fiscal year (July to June).
Limit of one application per water meter per fiscal year.
Public agency applicants to provide documentation of proof of public agency status at time of application
submittal. Only public agencies may apply for the public agency turf rebate. The public agency turf rebate
may not be paid to a private company.
Applicant to provide a simple landscape plan showing intended transformation, including the required
stormwater/sustainability feature.
Proposed project areas irrigated with recycled water are eligible unless barred by Participant Agency.
"! #
Exhibit A
July 23, 2025
12
Turf Replacement Guidelines Specific to All Applicant Types
The converted area must be covered by at least three (3) plants per 100 square feet. If the project area is
divided into multiple sections, such as a front yard and a back yard, each section must meet the plant minimum
requirement based on that section's square footage.
A three-inch-deep ring of mulch must surround all plants. Acceptable forms of organic mulch include
shredded bark, bark nuggets, or wood chips. Organic mulch should not be placed around any plants
installed in the bottom or sides of a vegetated swale, dry riverbed, or rock garden. Therefore, the plants
located within a vegetated swale, dry riverbed, or rock garden are exempt from this requirement.
MWDOC has the discretion to allow certain plants to be exempt from this requirement if they are plants
that would survive better without it, such as succulents. Projects within a CalFire designated Very High
Fire Severity Zone may use inorganic mulch such as rock or decomposed granite in place of organic
mulch.
No bare soil is allowed. The use of organic materials is recommended as a groundcover for any bare spaces
within the project area. Mulch or other permeable hardscape must cover any other bare spaces within the
project area. The use of any synthetic materials or rubber mulch is not allowed in the project area.
Pavers must not exceed 3 feet by 3 feet, must be spaced a minimum of 2 inches, and must not have grout or
mortar to be considered as eligible permeable hardscape.
Irrigation modification or conversion required for all projects:
x Convert overhead sprays to drip, micro-spray, bubblers, or rotating nozzles; whichever is
applicable; or
x Cap sprinkler heads or remove irrigation equipment and hand-water.
No overhead spray sprinklers are allowed in the completed project.
No synthetic turf is eligible for rebate.
No plants that appear to be turf are allowed.
Project areas converted to swimming pools/Jacuzzis, ponds, fountains, or other water containing fixtures do
not qualify.
No plants categorized as invasive to Southern California are allowed.
Areas which have already been converted are not eligible.
Areas with structures such as decks, fire pits, etc. are not eligible.
Customers are responsible for complying with all applicable laws, codes, policies, covenants,
conditions, and restrictions.
"! #
Exhibit A
July 23, 2025
13
Program Recommendations
x Installation of a smart controller is recommended.
x A recommended plant list is available.
The converted area must be designed to capture rainfall through infiltration or on-site storage for reuse.
Infiltration and rainwater capture has to be achieved using one of the following techniques: rain gardens,
rock gardens, dry riverbeds, vegetated swales, berms, rain barrels/cisterns, or sustainability feature trees.
Selected method should allow infiltration or capture of rainfall/runoff and not channel to impervious
surfaces and must meet all local and regional requirements. Project must include at least one of the
following components, whichever is most desirable or feasible for project area:
Rain Gardens – a rain garden is a planted depression or hole filled with a loose, permeable soil
mix that allows rainwater runoff from impervious urban areas like roofs, driveways, walkways,
parking lots, and compacted lawn areas to be absorbed. Rainwater collects in the soil mix and
ponding area and eventually seeps into surrounding soils over time. Plants are distributed
throughout the garden. Stormwater is soaked into the ground rather than flowing into storm
drains and surface waters. Installation of a rain garden within your landscape project can
reduce erosion, pollution, flooding, and diminished groundwater.
Rock Gardens – a rock garden is a shallow depression filled with 1–3-inch diameter gravel.
This shallow depression should have enough of a side slope that the difference between
level ground and the lowest point in the rock garden is visible to the eye. Rainwater is
stored in the space between the stones and eventually percolates into the soil. Plants are
distributed throughout the rock garden and there is no ponding area – so one can walk on
it.
Dry Riverbeds – a dry riverbed or dry stream is an area designed to slow heavy flows of water
from rainfall and correct erosion problems. It is made up of a shallow swale (see section on
vegetated swales) lined with stone substantial enough to withstand a serious downpour.
Large chunks of stone are used to slow the speed of stormwater and prevent erosion. In a
garden, the careful placement of water-worn stone or river slicks along a swale can be a
beautiful design that also provides an ideal place for plants. The dry riverbed or stream should
have enough of a side slope that the difference between level ground and the lowest point in
the dry riverbed is visible to the eye.
Vegetated Swales – A vegetated swale is a shallow ditch that has gently sloping sides. These
side slopes should create a ditch that is visibly lower than the surrounding landscape. Native
perennial grasses are planted along the bottom and sides of the swale to slow runoff, filter
sediments, and remove excess nutrients. A swale relies on gravity to move water and is
designed to direct the water where you want it to go, such as flower or vegetable gardens. In
order for the water to gravity flow, it is recommended that there be a minimum 2% slope
from beginning to end. In other words, the swale should be higher in elevation on one end
and then slowly get lower – visualize a very slow slide. Organic mulch should not be placed
around any plants installed in the bottom or sides of the swale.
"! #
Exhibit A
July 23, 2025
14
Berms – berms are mounds of compacted earth with sloping sides that are usually located
along a contour on gently sloping sites or between areas of approximately the same
elevation. Berms are designed to direct or redirect water to a permeable and retentive area
and prevent water from flowing off the property. Berms must be visibly higher in elevation
than the surrounding landscape. Berms must be firmly tamped and topped off with mulch to
prevent erosion. Plants can be planted along the top of a berm.
Rain Barrel/Cisterns – rain barrels and cisterns are storage containers that capture runoff
water from downspouts from a non-permeable area catchment area such as a rooftop.
Cisterns are a larger version of rain barrels, with a larger capacity for rainwater collection and
storage. Rain barrels and cisterns must be connected to properly installed rain gutters and
downspouts. In order for the rain barrel/cistern to qualify as a rainwater capture feature, the
property must have existing gutters around the full perimeter of the roof and existing
downspouts for adequate water collection. In the case of a partially flat roof, gutters and
downspouts must be throughout all pitched areas in order to qualify. Rain barrels and
cisterns must be properly installed and meet all local and regional requirements. Existing rain
barrels and cisterns qualify provided they have been properly installed and provide water to
the conversion/project area.
Sustainability Feature Trees - Trees reduce stormwater runoff by capturing and storing
rainfall in their canopy. Tree roots and leaf litter also create soil conditions that promote the
infiltration of rainwater into the soil. To qualify as a Stormwater Tree, selected tree must be
included on the Eligible Sustainability Feature Trees List of species that qualify for the
program. The minimum number of trees required is 1 per 10,000 sq ft of project area.
Pre-Inspection Procedures – Turf Replacement
Customer is to provide photos of the turf area to be removed as part of the application process. Photos
of project area (4 to 6) must reflect the current turfgrass area at the time of applying. Google
Earth/satellite images will not be accepted in place of photos. Photos must be taken from appropriate
angles, with visible points of reference, and at a sufficient distance to allow for review.
Pre-inspections will be conducted on 100 percent of total projects submitted. The Moasure will be
utilized for all inspections. For commercial or public agency applications, Metropolitan, via
Metropolitan’s inspection contractor, will conduct the inspection at no cost to Participant Agency. For
residential applications, Participant Agency or its inspector will conduct the pre-inspection.
After an application is received and the information has been verified, a project cannot be accepted
and funding is not reserved until a “pre-inspection” is conducted by Metropolitan, MWDOC, the
Participant Agency, or by a vendor inspector. The pre-inspection is a means to determine confirmation
of eligibility. The pre-inspection process verifies that the project area contains live turf or sufficient
evidence that live turf recently existed and that the requested square footage to be removed is
consistent with the inspector’s measurement. This requirement applies to both residential and
commercial turf replacement areas unless otherwise noted.
When establishing that areas are eligible, careful inspection with accurate and precise measurements,
as described in Section V, is always required. All pre- and post-inspections shall be conducted using the
Moasure device. For Turf Replacement, during the pre- inspection the total project area square footage
"! #
Exhibit A
July 23, 2025
15
is measured. Any non-eligible square footage is deducted, such as non-turf areas including bare soil,
trees, shrubs, mulch, paving, and utility box footprint, etc. Refer to specific program terms and
conditions for eligibility criteria.
Once the pre-inspection is complete, the inspector will complete the Pre-Inspection section in Droplet,
in full, and upload all photos and documentation. Once the Pre-Inspection form has been submitted, it
will be reviewed by MWDOC. The square footage listed on the application is to be used as a reference.
The initial project area is to be based on the square footage as measured during the pre-inspection.
Once the initial project area square footage has been determined, that number is used to reserve
funding, and a Letter to Proceed (LTP) is generated and sent to the customer.
Metropolitan reserves the right to request application packages as necessary and may perform its own
inspections of random residential applications. This is likely to be in addition to the required pre-
inspection. For pre-inspections, Metropolitan will review the Participant Agency’s physical pre- inspection
reports.
On-Site Pre-Inspection
In-person pre-inspections must include:
x Visual verification of existing turf
x Physical/manual measurement of proposed turf replacement area using
Moasure.
x Documentation of existing trees in the proposed turf replacement area
x Photos taken by inspector of project area (4 to 6), which must reflect the
current turf grass area at the time of inspection. Photos must be taken from
appropriate angles, with visible points of reference, and at a sufficient distance
to allow for review.
Measuring Sites Aerially
Measuring sites aerially must include:
x GIS or equivalent aerial measurement
x Please note that measuring sites aerially is allowed for pre-inspections only.
x Customer is to provide photos of the turf area to be removed before starting the project
(pre-project installation).
x The inspector should be capable of spotting abnormalities in pre-project photos submitted
by customers, and if found, should perform mandatory on-site inspections.
x If aerial review is not possible due to obstructions (tree coverage), or inconclusive, member
agency should perform a physical pre-inspection as described above.
On-Site Inspections for Area-Based Rebates
Unless the program guidelines specifically state otherwise, on-site eligibility verification and area
measurement for the pre-inspection is the method to be utilized by an inspection vendor
performing inspections on behalf of a Participant Agency.
"! #
Exhibit A
July 23, 2025
16
Condition of Turf at Pre-Inspection
If bare areas were included by the customer, the inspector must subtract those areas. In many
cases, due to drought or season, dormant or dead brown grass is present. Dormant or dead brown
grass that appears to have been maintained in the recent past is still eligible. However, sites where
there is bare soil that appears compact and no turf was present in the recent past, are not eligible.
In addition, moss areas where there is no turf or areas that have grown, or mowed weeds would
be ineligible. A lawn with weeds would still remain eligible. Photo documentation of the turf is
required in order to approve the site. For on-site inspections, photos of the entire area should be
taken, including detailed photos showing turf and bare soil conditions. For large sites with multiple
separated areas (or sub-areas), a site map must be submitted identifying the area measured for
each separate sub-area.
Multiple Applications under same Site
Residential sites have a limit of one application per home per fiscal year. Commercial and Public
Agency sites have a limit of one application per water meter per fiscal year.
Modifications to Initial Project Area
If a customer wants to add or remove area(s) from their designated project area, they are free to
do so up until their pre-inspection. The customer will need to submit by email to MWDOC a new
site plan detailing the area to be added or removed. If a customer wishes to add an area to the
project after the pre-inspection has been completed, they are only free to do so if the area was
measured in the pre-inspection. Any areas found to be converted during the post-inspection that
were not included in pre-inspection measurements are not eligible for rebate. If a project area
should fall below the minimum 250 square feet of project size, it may also be considered ineligible
if it does not include the removal of all turf onsite.
Post-Inspection Procedures – Turf Replacement
Post-inspections will be conducted on 100 percent of total projects submitted. The Moasure device will be
utilized for all inspections. For commercial or public agency applications, Metropolitan, via Metropolitan’s
inspection contractor, will conduct the inspection at no cost to Participant Agency. For residential
applications, Participant Agency or its inspector will conduct the pre-inspection.
Entire (100%) project re-measurement should occur during the post-inspection. Negative deviations
between the pre- and post-inspections area measurements, as well as swapped areas occurring without
a proper pre- inspection and approval from MWDOC, will result in a reduction of the rebate eligible area
(meaning the lesser area measurement will be the basis for the rebate). All projects must be inspected
prior to Participant Agency approving payment or invoicing MWDOC.
When establishing that areas are eligible, careful inspection with accurate and precise
measurements, as described in Section V, is always required. For Turf Replacement, during the post-
inspection the total converted area square footage must be measured. Any non-eligible square
footage is deducted, such as remaining-turf areas, bare soil, or non-permeable area including
hardscape and pools. Refer to specific program terms and conditions for eligibility criteria.
While the initial project area square footage established during the pre-inspection is to be used as a
reference, the final project area is to be based on the square footage as measured during the post-
inspection. Once the final project area square footage has been determined, that number, if equal to or
"! #
Exhibit A
July 23, 2025
17
less than the approved square footage on the Letter to Proceed, is used to determine the actual
potential rebate amount, so long as it does not exceed the total eligible project costs. Only that final
project square footage measured by the Participant Agency/inspection vendor may be approved for
payment by MWDOC.
Customer is to provide post-project installation photos (4 to 6). Photos must be taken from appropriate
angles, with visible points of reference, and at a sufficient distance to allow for review.
Prior to scheduling the post-inspection, the Application will be reviewed by MWDOC to confirm the
following:
x Application is completed in full.
x Payee Name and Mailing Address for Rebate Check are provided and matches that on
the water bill.
x Applicant has attached photos showing:
x Sustainability feature installed in the project area.
x Plants installed in the project area to meet the minimum requirement.
x Mulch installed in all project areas.
x Irrigation modification, if applicable.
x Applicant has attached copies of any project-related receipts or invoices. For an
invoice to be considered eligible it must be:
o Typed
o Dated within the project period.
o Include the name of the company or contractor providing the services
and/or materials.
o Include the address where the work was performed, or materials
delivered.
o Provide a description of the work performed and/or materials purchased, itemized to
include price per item and total price.
o Any items that are ineligible for reimbursement must be itemized separately from
eligible items.
x For a receipt to be considered eligible it must be:
o Typed
o Dated within the project period.
o Include the name of the company or contractor providing the services
and/or materials.
o Include the address where the work was performed, or materials
delivered.
o Provide a description of the work performed and/or materials purchased, itemized to
include price per item and total price.
o Any items that are ineligible for reimbursement must be itemized separately from
eligible items.
x Ineligible items include, but are not limited to:
"! #
Exhibit A
July 23, 2025
18
o Applicant labor
o Gardening supplies such as shovels, hoses, wheelbarrows, trowels, etc.
o Any plant or irrigation material installed outside of the approved project area.
If the Application is missing or does not comply with the requirements of any of the above,
MWDOC/Participant Agency shall work with the applicant to obtain the information and or appropriate
photos/documents prior to scheduling the post-inspection. If applicant is unable to provide
receipts/invoices that meet the requirements set forth above, the post-inspection will be considered a fail,
the application will be denied, no rebate will be issued, and no on-site post-inspection should be
scheduled.
If the Application has satisfied all of the above requirements, MWDOC/Participant Agency and/or its
inspector will work with Applicant to schedule the mandatory on-site post-inspection. The purpose of the
on-site post-inspection is to serve as an independent verification of the information contained in the
Application.
Participant Agency or its inspector will conduct an on-site post-inspection on 100 percent of
approved residential projects. On-site inspections will include:
a. Utilizing the Moasure device, validating square footage converted to eligible
landscape.
b. Verifying the number of new trees installed in the project area. Each eligible
new tree, up to five, will qualify as three plants to meet Metropolitan’s plant
count requirement.
c. Verifying the number of plants installed meet Metropolitan’s minimum
requirement of three plants per 100 square feet.
d. Verify that no invasive species were installed.
e. Verification that a sustainability feature has been included in project.
f. Verify mulch is around plants and no bare soil exists.
g. Verify irrigation system modifications have been completed.
h. Photos of overall project area, sustainable landscape approach used,
mulch, and a sample of the irrigation system modification. Photos must be
taken from appropriate angles, with visible points of reference, and at a
sufficient distance to allow for review.
Once the on-site post inspection is complete, inspector will complete the Post-Inspection section in
Droplet, in full, and upload all photos and documentation. Once the Post-Inspection form has been
submitted, it will be reviewed by MWDOC, along with copies of all receipts and invoices, and if the Turf
Replacement project has satisfied all the terms, conditions, guidelines, and requirements of the program,
the application will be processed for rebate. If not all the terms, conditions, guidelines, and requirements
of the program have been satisfied, the post-inspection will be considered a fail, and the application will
be denied, and no rebate funds will be issued.
Metropolitan will perform its own inspections of random applications. This is likely to be in addition to the
required post-inspections. Example: if Metropolitan selects a site for a follow-up post inspection, this may be
"! #
Exhibit A
July 23, 2025
19
conducted after the required post inspection. For post inspection, Metropolitan will pull random samples
from MWDOC invoices. Metropolitan will conduct its own measurements and provide payment based on the
following:
For Residential Applications - If the measurement taken by Metropolitan is within 10 percent of the
Participant Agency’s measurement, Metropolitan will pay the amount measured by the Participant Agency.
If the difference is greater than 10 percent, Metropolitan will pay at the square footage measured by
Metropolitan.
For Commercial/Public Agency Applications - The following applies for commercial/public agency
applications inspected by Metropolitan:
Commercial/public agency turf replacement inspections will fall into the pool of all required inspections
at any given time. Although special circumstances appear from time to time, in general no special
considerations are given to individual applications.
Any discrepancy found following a secondary inspection (i.e., an inspection of the inspector) or during an
audit inspection will result in a Metropolitan staff and contractor resolution, and the financial liability
associated with varied measurement of a site will not fall back on MWDOC or the Participant Agency for
payment.
For public agency projects, all plants must be counted within the first 50,000 square feet. For square
footage above that amount, a minimum of 10% of the area must have a plant count. The total number
of plants must be calculated from both numbers.
For both residential and commercial/public agency projects, unless otherwise noted, once the LTP has
been issued, the initial project area square footage may not increase; however, it may decrease if the
customer decides to remove less turf than what was measured or converts some area into ineligible
structures, i.e., a deck.
Project Extensions
In some instances, projects may experience delays. As all projects have a 90-day deadline to
complete their project, an extension may be requested. Extensions are granted on a case-by-case
basis and are not guaranteed. Extensions will only be granted to sites that are making progress
toward completing their project. Documentation or a site visit may be required for the purposes
of verifying that progress is being made at a site. Examples of documentation are signed contracts
with a landscape contractor, photos of the site with turf removed and work underway, or canceled
checks to a contractor. This is an important step; if a site is not showing progress and there is no
motivation to complete, it may be cancelled to allow the funding of other, more motivated, rebate
customers.
Spray to Drip - Residential
The residential portion of the Spray-to-Drip Rebate Program is a device-based program with different
inspection requirements and criteria than other device-based inspections. The inspection requirements
for residential Spray-to Drip Rebate projects are described below:
Pre-Inspection Procedure
After an application is received, a project cannot be approved and no funding can be reserved until a
“pre-inspection” is conducted, as follows:
"! #
Exhibit A
July 23, 2025
20
MWDOC reviews the application to confirm:
x Program application is completed in full.
x A copy of a current water bill (within 3 months for application date) is attached and
confirms that:
o Participant agency is participating in the program.
o Project site is located within Orange County
o Payee name matches the name on the water bill.
x Applicant has attached at least 4 photos of the project area taken with the existing
sprinkler system turned on and running. Photos must clearly show the sprinkler system in
use and that the spray heads are functional. Photos must also contain identifying features
(house in background, unique landscape/decorating features, etc.) to confirm that photos
submitted are for the property/site listed in the application.
x The square footage of the area to be converted from spray irrigation to drip for which the
applicant is applying/eligible.
x A simple site plan has been attached indicating the proposed Spray-to-Drip conversion
areas.
x Any supplemental documents included have been reviewed.
After an application is received and the information has been verified, a project cannot be accepted
and funding is not reserved until a “pre-inspection” is conducted by MWDOC, the Participant Agency,
or by a vendor inspector. The pre-inspection visit is a means to determine confirmation of eligibility.
The pre-inspection process verifies that the project area contains spray irrigation and that the
requested square footage to be removed is consistent with the inspector’s measurement. This
requirement applies to both residential and commercial irrigation conversion areas unless otherwise
noted.
When establishing that areas are eligible, careful inspection with accurate and precise measurements,
as described in Section V, are always required. For Spray to Drip, during the pre-inspection the total
project area square footage is measured. Any non-eligible square footage is deducted, such as areas that
already have drip irrigation or are hand watered by the customer.
Once the pre-inspection is complete, inspector will complete the Pre-inspection section in Droplet, in
full, and upload all photos and documentation. Once the Pre-inspection form has been submitted, it will
be reviewed by MWDOC. The square footage listed on the application is to be used as a reference. The
initial project area is to be based on the square footage as measured during the pre-inspection. Once
the initial project area square footage has been determined, that number is used to reserve funding,
and a Letter to Proceed (LTP) is generated and sent to the customer.
If the applicant is applying for the Turf Replacement Program simultaneously, a mandatory inspection
should occur for the Spray to Drip application at the time of Turf Replacement pre-inspection.
On-Site Pre-Inspection
In-person pre-inspections must include:
x Visual verification of existing spray irrigation
x Physical/manual measurement of proposed irrigation conversion area using the
"! #
Exhibit A
July 23, 2025
21
Moasure device.
x Photos taken by inspector of project area (4 to 6), which must reflect the spray
irrigation at the time of inspection. Photos must be taken from appropriate
angles, with visible points of reference, and at a sufficient distance to allow for
review.
Measuring Sites Aerially
Measuring sites aerially must include:
x GIS or equivalent aerial measurement
x Please note that measuring sites aerially is allowed for pre-inspections only.
x Customer is to provide photos of the spray-to-drip conversion area before starting the
project (pre-project installation).
x The inspector should be capable of spotting abnormalities in pre-project photos submitted
by customers, and if found, should perform mandatory on-site inspections.
x If aerial review is not possible due to obstructions (tree coverage) or inconclusive,
Participant Agency should perform a physical pre-inspection as described above.
Photo-based Pre-inspection
MWDOC can perform a photo-based pre-inspection for Spray to Drip applicants who have already
received a pre-inspection for an accompanying Turf Replacement application, as long as the
requested square footage is the same. This occurs in a case-by-case scenario.
If the application has satisfied all of the above requirements, a Letter to Proceed is generated by
MWDOC and emailed to the applicant. The funding is reserved at this point and cannot increase.
However, the funding amount may decrease if the applicant installs less drip equipment than was
specified on the application or if the costs of the equipment are less than anticipated. Should the
application fail the pre-inspection process, the application will be denied. MWDOC reserves the
right to conduct, or to require Participant Agency to conduct, an on-site pre-inspection of any
Spray-to-Drip application should MWDOC, in its best judgment, deem it necessary to do so.
If the applicant is applying for the Turf Replacement Program simultaneously, an on-site
inspection should occur for the Spray to Drip application at the time of Turf Replacement pre-
Inspection. Otherwise, a photo-based approval may be conducted by MWDOC for the application.
Post-Inspection Procedures
Customer is to provide post-project installation photos (4 to 6). Photos must be taken from
appropriate angles, with visible points of reference, and at a sufficient distance to allow for review.
Prior to scheduling the post-inspection, the Application will be reviewed by MWDOC to confirm
the following:
x Application is completed in full.
x Payee Name and Mailing Address for Rebate Check are provided and matches that on
the water bill.
x Applicant has attached at least 3 completed conversion area pictures showing:
o Wide angle view of completed project area(s)
"! #
Exhibit A
July 23, 2025
22
o Close-up(s) of installed pressure regulation/filtration component(s)
o Close-up(s) of installed drip tubing
x Applicant has attached copies of any project-related receipts or invoices. For a
receipt/invoice to be considered eligible it must be:
o Typed
o Dated within the project period.
o Include the address where the work was performed, or materials delivered.
o Include the name of the company or contractor providing the service or materials.
o Provide a description of the work performed and/or materials purchased, itemized to
include make, model, SKU, quantity, price per item, total price.
If the Application is missing or does not comply with the requirements of any of the above,
MWDOC/Participant Agency shall work with the applicant to obtain the information and or appropriate
photos/documents prior to scheduling the post-inspection. If applicant is unable to provide
receipts/invoices that meet the requirements set forth above, the post-inspection will be considered a fail,
the application will be denied, no rebate will be issued, and no on-site post-inspection should be
scheduled.
If the Application has satisfied all of the above requirements, MWDOC/Participant Agency and/or its
inspector will work with Applicant to schedule the mandatory on-site post-inspection. The purpose of the
on-site post-inspection is to serve as an independent verification of the information contained in the
Application. As part of the on-site post-inspection, Participant Agency/inspector must verify the following:
x The actual square footage of the conversion area. All residential Spray-to-Drip sites will be
measured using the Moasure device by the Participant Agency and or its inspector for 100%
of the sites for 100% of the Spray-to-Drip conversion areas during the post-inspections.
The required minimum techniques for area measurements are described in Section V -
Measurement Techniques.
x That drip irrigation equipment has been installed. For residential on-site post-inspection,
if microspray, point-source emitters, or any other type of drip irrigation other than
embedded emitter tubing has been installed, this must be noted and photographed. Only
embedded emitter tubing installations are eligible for rebates in residential settings.
x That pressure regulation/filtration components have been installed as part of the drip
conversion. Manufacturer/make, model, model number/SKU, and quantity should be
documented, and the equipment should be photographed.
x That drip tubing has been installed. The drip tubing should be photographed. If covered,
a minimum of a 10-foot section must be uncovered for the photograph.
x That spray irrigation is no longer functional in the drip conversion area(s). Any remaining
spray heads in the conversion area must be capped (no exceptions).
x That any irrigation ineligible for the rebate, such as spray or bubblers, runs on a separate
valve from the eligible drip equipment.
"! #
Exhibit A
July 23, 2025
23
While the initial project area square footage established during the pre-inspection is to be used as a
reference, the final project area is to be based on the square footage as measured during the post-
inspection. Once the final project area square footage has been determined that number, if equal to or
less then the approved square footage on the Letter to Proceed, is used to determine the actual potential
rebate amount, so long as it does not exceed the total eligible project costs.
Once the on-site post inspection is complete, the inspector will complete the Post-Inspection section in
Droplet, in full, and upload all photos and documentation. Once the Post-Inspection form has been
submitted, it will be reviewed by MWDOC, along with copies of all receipts and invoices, and if the Spray-
to-Drip project has satisfied all the terms, conditions, guidelines, and requirements of the program, the
application will be processed for rebate. If not all the terms, conditions, guidelines, and requirements of
the program have been satisfied, the post-inspection will be considered a fail, and the application will be
denied, and no rebate funds will be issued.
MWDOC reserves the right to conduct or attend any on-site post-inspection of any Spray-to-Drip
application should MWDOC, in its best judgment, deem it necessary to do so.
Spray to Drip - Commercial
The commercial portion of the Spray-to-Drip Rebate Program is administered in a similar way to the
residential portion. The inspection requirements for commercial Spray-to Drip Rebate projects are
described below:
Pre-Inspection Procedure
Once an application is received, a project cannot be accepted and no funding is reserved until a “pre-
inspection” is conducted, as follows:
MWDOC reviews the application to confirm:
x Program application is completed in full.
x A copy of a current water bill is attached and confirms that:
o Participant agency is participating in the program.
o Project site is located within Orange County
o Payee name matches the application name.
x Applicant has attached at least 4 photos of the project area taken with the existing
sprinkler system turned on and running. Photos must clearly show the sprinkler system in
use and that the spray heads are functional. Photos must also contain identifying features
(buildings in the background, unique landscape/decorating features, etc.) to confirm that
photos submitted are for the property/site listed in the application.
x Applicant has provided the square footage of the proposed Spray-to-Drip conversion
area.
x A simple site plan has been attached indicating the proposed Spray-to-Drip conversion
areas.
x Any supplemental documents included have been reviewed.
Once MWDOC confirms that the application is complete and satisfies the above requirements, MWDOC
will forward the application to the Participant Agency or Inspection contractor to conduct a mandatory
"! #
Exhibit A
July 23, 2025
24
pre-inspection. For commercial sites that are also participating in the Turf Replacement Program and
inspected by Metropolitan’s inspection contractor, Participant Agency is required to perform the pre-
inspection for the Spray-to-Drip portion of the project.
On-Site Pre-Inspection
In-person pre-inspections must include:
x Visual verification of existing spray irrigation
x Physical/manual measurement of proposed irrigation conversion area using the
Moasure device.
x Photos taken by inspector of project area (4 to 6), which must reflect the spray
irrigation at the time of inspection. Photos must be taken from appropriate
angles, with visible points of reference, and at a sufficient distance to allow for
review.
Measuring Sites Aerially
Measuring sites aerially must include:
x GIS or equivalent aerial measurement
x Please note that measuring sites aerially is allowed for pre-inspections only.
x Customer is to provide photos of the spray-to-drip conversion before starting the project
(pre-project installation).
x The inspector should be capable of spotting abnormalities in pre-project photos submitted
by customers, and if found, should perform mandatory on-site inspections.
x If aerial review is not possible due to obstructions (tree coverage) or inconclusive,
Participant Agency should perform a physical pre-inspection as described above.
Photo-Based Pre-Inspection
MWDOC can perform a photo-based pre-inspection for Spray to Drip applicants who have already
received a pre-inspection for an accompanying Turf Replacement application, as long as the
requested square footage is the same. This occurs in a case-by-case scenario.
Once the pre-inspection is complete, the inspector will complete the Pre-inspection section in
Droplet, in full, and upload all photos and documentation. Once the Pre-inspection form has been
submitted, it will be reviewed by MWDOC. If the application has satisfied all of the above
requirements, a Letter to Proceed (LTP) is generated by MWDOC/Participant Agency and emailed
to the applicant. The funding is reserved at this point and cannot increase. However, the funding
amount may decrease if the applicant installs less drip equipment than was specified on the
application or if the costs of the equipment are less than the estimated rebate amount. Should
the application fail the pre-inspection process, the application will be denied.
Post-Inspection Procedure
Once the Spray-to-Drip Project is complete, applicant completes the Spray-to-Drip application to
request a mandatory on-site post-inspection. Prior to scheduling the post-inspection, the
application will be reviewed by MWDOC to confirm the following:
"! #
Exhibit A
July 23, 2025
25
x Application is completed in full.
x Payee Name and Mailing Address for Rebate Check is provided.
x Applicant has attached completed conversion area pictures showing:
o Wide angle view of completed project area(s)
o Close-up(s) of installed pressure regulation/filtration component(s)
o Close-up(s) of installed drip tubing
x Applicant has attached copies of any project-related receipts or invoices. For a
receipt/invoice to be considered eligible it must include the following:
o Typed
o Dated within the project period.
o Include the address where the work was performed, or materials delivered.
o Include the name of the company or contractor providing the service or materials.
o Provide a description of the work performed and/or materials purchased,
itemized to include make, model, sku, quantity, price per item, total price. If
microspray or point source emitters have been installed, the flow rate for each
must be 2.5 gallons per hour or less, or per the terms and conditions of the
Program.
If the application is missing or does not comply with the requirements of any of the above,
MWDOC/Participant Agency shall work with the applicant to obtain the information and/or
appropriate photos/documents/invoices prior to scheduling the post-inspection. If applicant is
unable to provide photos/documents/invoices that meet the requirements set forth above, the
application will be considered incomplete, the application will be denied, no rebate will be issued,
and no on-site post-inspection should be scheduled.
If the application has satisfied all of the above requirements, Participant Agency and/or its
inspector will work with Applicant to schedule the mandatory on-site post-inspection. The
purpose of the on-site post-inspection is to serve as an independent verification of the
information contained in the application. For commercial sites that are also participating in the
Turf Replacement Program and inspected by Metropolitan’s inspection contractor, Participant
Agency is required to perform the on-site post-inspection for the Spray-to-Drip portion of the
project. As part of the on-site post-inspection, Participant Agency/inspector must verify the
following:
x The actual square footage of the conversion area. All commercial spray-to-drip sites will
be measured using the Moasure device by the Participant Agency and or its inspector for
100% of the sites for 100% of the spray-to-drip conversion areas during the post-
inspections. The required minimum techniques for area measurements are described in
Section V -Measurement Techniques.
x That drip irrigation equipment has been installed. The type of drip equipment (embedded
emitter tubing/microspray/point source emitters) must be noted and photographed.
Please note that ineligible equipment, such as bubblers, would invalidate the project.
x That pressure regulation/filtration components have been installed as part of the drip
conversion. Manufacturer/make, model, model number/SKU, and quantity should be
documented, and the equipment should be photographed.
"! #
Exhibit A
July 23, 2025
26
x That drip tubing has been installed. The drip tubing should be photographed. If covered,
a minimum of a 20-foot section must be uncovered for the photograph.
x That spray irrigation is no longer functional in the drip conversion area(s). Any remaining
spray heads in the conversion area must be capped (no exceptions).
Once the on-site post-inspection is complete, the inspector will complete the post-inspection, in
full, and upload all photos and documentation. Once the post-inspection Form has been
submitted, it will be reviewed by MWDOC, along with copies of all receipts and invoices, and if the
Spray-to-Drip project has satisfied all the terms, conditions, guidelines, and requirements of the
program, the application will be processed for rebate. If not all the terms, conditions, guidelines,
and requirements of the program have been satisfied, the post-inspection will be considered a fail,
and the application will be denied, and no rebate funds will be issued.
MWDOC reserves the right to conduct or attend any on-site post-inspection of any Spray-to Drip
application should MWDOC, in its best judgment, deem it necessary to do so.
V. Measurement Techniques- On Site
When measuring sites, the Moasure device must be used. A measuring wheel may be used, on a case-by-
case basis, in the event the Moasure device is nonfunctional. Measuring wheels are nearly as accurate
when rolling on a flat surface, such as concrete or asphalt. However, measuring wheels on turf or shrub
areas run the risk of being inaccurate. For large sites, a map should be provided indicating all the turf
areas intended for removal, and all project areas should be measured and noted with square footage.
Odd shapes are often hard to measure accurately. The Moasure device is ideal for these situations. In the
event, a measuring wheel or alternative method of measurement must be used, the below is a listing of
acceptable measurement techniques of odd shapes. Alternative measuring techniques must be submitted
to MWDOC for review and approval prior to implementation and must be at least as accurate as the
techniques listed here.
Non-Uniform Rectangular
First measure the length of the longest axis of the area (line AB). This is called the length line. Next,
divide the length line into equal sections, for example 13 ft. At each of these points, measure the
distance across the area in a line perpendicular to the length line at each point (lines C through H).
These lines are called offset lines. Finally, average the lengths of all offset lines and multiply the result
times line AB (65 ft. in this example). This is most notably different from the Non-Uniform Ellipse
method in that exactly one of the left or right edges is measured, in this case line “C.”
"! #
Exhibit A
July 23, 2025
27
Example: Non-Uniform Rectangular
Length line (AB) = 65 ft
Distance between offset lines is 13 ft apart.
Length of each offset line:
C = 20 ft F = 20 ft
D = 10 ft G = 25 ft
E = 15 ft H = 20 ft
Average length of = (C + D + E + F + G + H)
offset lines (Number of offset lines)
= (20 + 10 + 15 + 20 + 25 + 20) / 6
= 18.3 ft
Total Area = (Length line)
x (Average length of offset lines)
= 65 ft x 18.3 ft
= 1189.5 ft2
Irregular Rhombus or Widening Rectangular
A fast way to measure irregular rhombi is shown in the example below. Stake one end of the measuring
tape at point (A, B); measure line d and then line B. Without removing the stake measure line c and then
line A. Using those four measurements you will be able to find line f and line e. The areas of triangle (fd),
triangle (ce), and rectangle (cd) can now be calculated.
"! #
Exhibit A
July 23, 2025
28
Example: Irregular Rhombus
or Widening Rectangular
Length of each line:
A = 20 ft c = 18 ft
B = 25 ft d = 21 ft
Line (f) = A – c Line (e) = B – d
= 20 ft – 18 ft = 25 ft – 21 ft
= 2 ft = 4 ft
Area (cd) = c x d
= 18 ft x 21 ft
= 378 ft2
Area (ce) = (c x e) / 2
= (18 ft x 4 ft) / 2
= 36 ft2
Area (fd) = (f x d) / 2
= (2 ft x 21 ft) / 2 = 21 ft2
Total Area = Area (cd) + Area (ce) + Area (fd)
= 378 ft2+ 36 ft2 + 21 ft2
= 435 ft2
Non-Uniform Round
First measure 16 evenly spaced radii from the same center point (point A). This is called the
center point. Next take the average of all the radii (B + C + D + E + F + G + H + I + J + K + L + M + N
+ O + P + Q) / 16. Use the average radii to calculate the area of a circle. (12.25 ft. in this
example).
"! #
Exhibit A
July 23, 2025
29
Example: Non-Uniform Round
Length of each offset line:
B = 10 ft E = 12 ft H = 10 ft K = 9 ft N = 16 ft Q = 9 ft C = 15 ft F= 15 ft
I = 15 ft L = 8 ft O = 10 ft D = 10 ft G = 13 ft J = 17 ft M = 15 ft P = 12 ft
Number of radii = 16
Average length of offset lines
= (B + C + D + E + F + G + H + I + J + K + L + M + N + O+ P + Q)
/ (Number of radii)
= (10 + 15 + 10 + 12 + 15 + 13+ 10 + 15 + 17 + 9 + 8 + 15 + 16 + 10 + 12 + 9)
/ 16
= 12.25 ft
Total Area =ʌ x12.252 ft
= 3.14 x 12.25 ft x 12.25 ft
= 471 ft
2
Non-UniformEllipses
The method used for irregular shaped areas is called the "offset method". First measure the lengthof the
longest axis of the area (line AB). This is called the length line. Next, divide the length line into equal
sections, for example 10 ft. At each of these points, measure the distance across the area in a line
perpendicular to the length line at each point (lines C through G). These lines arecalled offset lines. Finally,
add the lengths of all offset lines and multiply the result times the distance that separates these lines (10
ft. in this example). This is most notably different from Non-Uniform Rectangular in that neither the left
nor right edges of the shape are measured in theellipse.
Example: Non-Uniform Ellipse
Length line (AB) = 60 ft
Distance between offset lines is 10 ft apart.
Length of each offset line
C = 15 ft F = 25 ft
D = 10 ft G = 20 ft
E= 15ft
Total length
ofoffsetlines =C+D+ E +F +G
= 15 + 10 + 15 + 25 + 20
= 85 ft
Total Area = (Distance between offset lines)
x (sum of the length of offset lines)
= 10 ft x 85 ft
= 850 ft
2
"! #
Exhibit A
July 23, 2025
30
Non-Uniform Ellipses Alternate
An alternate method of measuring non-uniform ellipses is by dividing the ellipses into uniform parts and
utilizing the non-uniform round method as described above. An example is shown below.
VI- Measurement Techniques - Aerial
Please note that aerial inspections are allowed for area-based pre-inspections only.
Aerial inspections must be performed using GIS software, such as ArcGIS, NearMap, or GoogleEarth. Imagery
resolution should be at least 1 foot. Google MyMaps or Google Maps will not be sufficient for performing aerial
inspections. If you would like an exception or have a question about a specific method, please ask MWDOC.
When performing aerial inspections, please see the steps:
x Look up the site address in your GIS system.
x If measuring aerially is difficult due to tree cover or other issues, you must perform an on-site pre-
inspection.
x Use the site plan and/or customer-submitted photos as a guide for measuring the application areas.
x Draw out one or more polygons measuring the area on the map.
x Screenshot the aerial measurement with the polygons that must be uploaded to the Droplet portal.
x Complete pre-inspection form and upload it to Droplet portal.
"! #
"! #
By Retail AgencyMetropolitanIncentives [1]MWDOC Grants [2]VendorFees [3]Total Outside FundingPercentageShareInitial Choice AllocationPrior Year Percentage Share [4]Ajustment for Prior year [5]Current Year Invoice AmountBrea $151,253 $27,174 $599 $179,026 2.41% $23,811.72 1.08% ($1,413.22) $22,398.50 Buena Park $157,344 $14,764 $4,460 $176,568 2.37% $23,484.83 0.68% ($895.05) $22,589.78 East Orange County Water District $42,591 $14,913 $202 $57,706 0.78% $7,675.32 0.17% ($227.23) $7,448.09 El Toro Water District $155,004 $22,977 $6,545 $184,526 2.48% $24,543.28 1.73% ($2,273.60) $22,269.68 Fountain Valley $56,619 $26,263 $660 $83,542 1.12% $11,111.69 0.70% ($915.56) $10,196.13 Garden Grove $72,597 $20,632 $1,935 $95,164 1.28% $12,657.48 0.65% ($855.23) $11,802.25 Golden State Water Company $41,322 $9,702 $3,356 $54,381 0.73% $7,233.00 1.15% ($1,513.14) $5,719.86 Huntington Beach $394,458 $103,489 $2,632 $500,579 6.73% $66,580.56 6.61% ($8,672.98) $57,907.58 Irvine Ranch Water District $1,753,309 $175,232 $45,224 $1,973,765 26.53% $262,524.84 11.41% ($14,967.02) $247,557.82 La Habra $71,923 $30,684 $933 $103,540 1.39% $13,771.57 0.86% ($1,134.50) $12,637.07 La Palma $1,662 $535 $196 $2,393 0.03% $318.30 0.02% ($23.97) $294.33 Laguna Beach County Water District $15,847 $4,582 $260 $20,689 0.28% $2,751.84 0.39% ($510.62) $2,241.22 Mesa Water District $281,711 $68,174 $1,465 $351,350 4.72% $46,732.03 3.84% ($5,037.91) $41,694.12 Moulton Niguel Water District $862,916 $141,116 $9,878 $1,013,909 13.63% $134,857.17 21.83% ($28,641.95) $106,215.22 Newport Beach $145,637 $20,791 $2,000 $168,428 2.26% $22,402.15 5.37% ($7,042.32) $15,359.83 Orange $463,183 $78,557 $3,477 $545,217 7.33% $72,517.73 4.85% ($6,359.44) $66,158.29 San Clemente $165,332 $21,659 $2,856 $189,847 2.55% $25,250.98 8.96% ($11,760.73) $13,490.25 Santa Margarita Water District $549,448 $109,272 $12,412 $671,133 9.02% $89,265.48 11.38% ($14,936.25) $74,329.23 Seal Beach $43,245 $6,795 $247 $50,287 0.68% $6,688.47 0.16% ($205.11) $6,483.36 Serrano Water District $1,177 $421 $135 $1,732 0.02% $230.41 0.34% ($447.29) ($216.88)South Coast Water District $272,030 $14,274 $1,603 $287,906 3.87% $38,293.61 7.63% ($10,015.72) $28,277.89 Trabuco Canyon Water District $111,797 $10,811 $493 $123,101 1.65% $16,373.35 4.58% ($6,010.22) $10,363.13 Tustin $161,736 $37,134 $773 $199,643 2.68% $26,553.97 2.09% ($2,746.97) $23,807.00 Westminster $56,902 $11,586 $1,040 $69,529 0.93% $9,247.81 1.11% ($1,450.49) $7,797.32 Yorba Linda Water District $240,388 $32,647 $1,651 $274,686 3.69% $36,535.21 2.28% ($2,990.82) $33,544.39 Anaheim $0 $30,917 $0 $30,917 0.42% $4,112.22 0.06% ($79.14) $4,033.08 Fullerton $0 $15,906 $0 $15,906 0.21% $2,115.56 0.04% ($52.17) $2,063.39 Santa Ana $0 $13,641 $0 $13,641 0.18% $1,814.42 0.01% ($16.66) $1,797.76 Orange County Total $6,269,431 $1,064,649 $105,032 $7,439,112 100% $989,455.00 100.00% ($131,195.31) $858,259.69 [4] Prior year percentage share is rounded to the nearest hundredth of a percent.[5] Prior year adustment to benefits per audit.[1] Incentive amounts funded though Metropolitan's Conservation Credits Program. Programs include Commercial, Industrial, Institutional, Residential, Landscape, Recycled Water Conversion.[2] Outside funding through grants awarded to MWDOC by the California Department of Water Resources and US Bureau of Reclamation. Excludes member agency administrative and supplemental contributions.[3] Vendor fees are administrative processing costs paid for by Metropolitan or through MWDOC grants.MWDOC Water Use Efficiency Choice Allocation for FY 2024/25Based on Outside Funding in January 1, 2023 - December 31, 2023([KLELW& "! #