HomeMy WebLinkAboutSANTA ANA POLICE OFFICERS ASSOCIATION (POA) (6) AMENDMENT TO
MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF SANTA ANA AND
THE SANTA ANA POLICE OFFICERS ASSOCIATION
FOR FISCAL YEARS 1990-91, 1991-92 AND 1992-93
The "Memorandum of Understanding Between the City of Santa Ana and the
Santa Ana Police Officers Association for Fiscal Years 1990-91, 1991-92 and
1992-93," executed December 10, 1990, is hereby amended in the following
particulars:
ARTICLE XI is amended by adding Section 11 to read as follows:
Section 11. Catastrophic Leave Donation. In order to assist employees
otherwise granted leave of absence without pay by the City Manager
because of a catastrophic non-industrial medical condition or injury, the
City and Union agree to implement a Catastrophic Leave Donation Procedure
on a trial basis. The trial period shall be from April 1, 1991 through
the balance of the term of this Agreement. Unless otherwise agreed to by
the City and the Union, this trial period shall not extend beyond the
term of this Agreement.
Nothing herein shall be construed to alter City policies and
procedures as provided in the Charter or ordinances of the City of Santa
Ana or other provisions of this Agreement with regard to granting unpaid
leaves of absence.
A. Guidelines. It shall be understood that all donations
under this procedure are voluntary and subject to taxation for both
the donor and recipient.
1. Employees may donate vacation or compensatory time or
one in-lieu holiday to the eligible employee. In no event
shall sick leave be donated.
2. Employees shall be provided a two-week period to
submit donations. Donations received after this two-week
period shall not be processed. The two-week period for each
case shall be designated by the department head or his/her
designee as provided herein below.
3. Donations shall be for a minimum of two (2) hours and
a maximum of eight (8) hours per donor. All donations must be
made in two-hour increments, except in-lieu holidays must be
for eight (8) hours.
4. Any authorization of donations not made in accordance
with the procedures outlined in Section C, subparagraph 2
below, will not be processed.
5. All donations shall be irrevocable.
Page Two
6. In the event the recipient returns to work before
leave donations have been exhausted, any balance on the books
shall be accrued by the recipient and designated as sick leave.
B. Eligibility. Regular, full-time employees shall be
eligible for catastrophic leave donations if the following criteria
are met:
1. When it is reasonably foreseeable that all accrued
time on the books, such as sick leave, compensatory time,
vacation, and in-lieu holidays, will be exhausted and the
employee's illness will continue past the time when the
employee will be on paid status.
2. The employee's department head, or his/her designee,
has approved a written request for donations accompanied by a
medical statement from the employee's attending physician. The
attending physician's statement must verify the employee's need
for an extended medical leave and must include a brief
statement of the nature of the illness or injury and an
estimate of the time the employee will be unable to work.
C. Procedure.
1. Upon receipt of a valid request for donations from an
eligible employee, the department head or his/her designee
shall post a notice of the eligible employee's need for
donations on bulletin boards accessible to employees. No
confidential medical information shall be included in the
posted notice.
2. Employees wishing to donate time to an eligible
employee must sign his/her authorization of the transfer of
such donated time and provide:
a. His/her name, social security number, department
name, payroll and budget account number;
b. The number of hours of compensatory or vacation
time of the donation within the limitations of Section A,
subparagraph 3 above;
c. The name, department and class title of the
recipient.
d. A statement indicating that the donor understands
such donation of time is irrevocable and the dollar amount
thereof is or may be income for Internal Revenue reporting
purposes.
Page Three
3. At the close of the two-week donation period, the
department shall verify the hourly base salary rate of the
donating employee and confirm that each donating employee has
accrued vacation and/or compensatory time balances sufficient
to cover the designated donation.
4. The department shall submit all approved donation
authorizations for an eligible employee at one time for
processing. No donation authorizations for the eligible
employee will be processed after this period. However,
employees who receive donations under this procedure and who
exhaust all donated hours may request an additional donation
period subject to the provisions of Section A, herein.
5. The City shall convert the donated time to dollars at
the hourly base salary rate of the donor. The dollars shall
then be converted to sick leave at the hourly base salary rate
of the recipient of the donation. The appropriate hours of
sick leave will be added to the recipient's sick leave account
for use during his/her leave of absence without pay due to the
catastrophic medical condition.
APPROVED: y// , 1991
CITY OF SANTA ANA
ATTE T:
By:
a o ng, Mayo
ice C. Guy
Clerk of the Council
APPROVED AS TO FORM:
our MOP
E.ward J -c:-014111 SANTA ANA POLICE OFFICERS
City At ey ASSOCIAT ON
By:
Donald Bla enship, Preside t
GY—
David N. Rea
City Manager