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HomeMy WebLinkAbout13B - COUNCIL COMMITTEE REPORTSMINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL COMMITTEE ON PARKS, RECREATION, EDUCATION AND YOUTH APRIL 3, 2008 CALL TO ORDER The meeting convened at 5:35 p.m. in the City Hall, Room 831, 20 Civic Center Plaza, Santa Ana, California. ATTENDANCE Council members Present Michele Martinez (Chair); Vincent Sarmiento, Sal Tinajero Councilmember(s) Absent: None Staff Present: Gerardo Mouet, Executive Director; Joe Straka, Assistant City Attorney; Mike Lopez, Parks Maintenance Superintendent, Jenny Rios, Recreation Superintendent; Alma Flores, Sr. Management Assistant Public Present Alfredo Gomez, Tish Leon, Pedro Magallon, Jose Meza, Jesus Rodriguez, Jorge Rodriguez, Arturo Saucedo, Glen Stroud, Julie Stroud, Edgar Vasquez 1. APPROVAL OF MINUTES • Minutes of January 9, 2008 accepted as presented 2. STADIUM PROGRAMMING Executive Director Gerardo Mouet made a PowerPoint presentation on the Stadium Programming. The Program is in the process of being transitioned from the Parks Services 'Division, to the Recreation Division. Starting January 2009, the groups must be a non-profit or a holder of a business license in order to use any City field. The Parks, Recreation and Community Services Agency is considering recommending that all sport organizations serving youths to do a background check on their coaches, and all sport organizations to have player insurance - all Council Committee members agreed. Council Committee Member Sarmiento suggested that the Stadium Programming be brought back to the PREY Council to give an update on the lottery system, and to share what ideas of improvement the soccer organizations have provided. Discussion ensued. 3. WILLARD INTERMEDIATE SCHOOL JOINT-USE AGREEMENT The Willard Concept was discussed and PREY members did not have concerns. Council Committee members are aware that this Concept will be addressed at the next City-SAUSD PREY Regular Meeting - MINUTES April 3, 2008 13B-1 Joint policy meeting. It will also be presented at the April 23?d Recreation & Parks Board meeting. 4. UPCOMING COUNCIL CONSIDERATIONS Council considerations for April, May and June were discussed. 5. PUBLIC COMMENTS Glen Stroud-COFU Member ? At first did not support stadium plan because the Neighborhood Association was not notified of the late item. ? Understand that staff did present the issue to the N.A. and received verbal approval - not sufficient - wants written approval. ? COFU is important as it protects the Agency - it is an avenue to appeal strikes ? Reviewed examples of infractions Pedro Magallon-COFU Member/Adult Soccer Rep ? Several years ago SAYSU and SASA were recognized as critical; now they do not have the same importance. ? Have been part of the process to make amendments to the policies and procedures but only when it is convenient to the City. ? Eleven to fifteen leagues were not in agreement with the lottery system. ? Notified Councilmember Sarmiento via letter of the lottery system, but the system was still implemented. ? The lottery system does not make sense; some leagues get dates they do not want ? Plans of implementing a lottery system should have been brought to the attention of SASA and SAYSU before making any decision - problems could have been avoided. Jorge Rodriguez ? His league is negatively impacted by the current Stadium process. Edgar Vasquez ? Happy withy what he has but feels it is not fair that Jorge Rodriguez cannot use the Stadium as 100 percent of his members are Santa Ana Residents and he is a registered league ? Need a better solution so everyone can use the Stadium Arturo Saucedo ? The decisions were not fair; has concerns about the criteria for priority ? If they serve Santa Ana kids that should give them priority; should not matter if you are non-profit or not; youth should be the criteria for giving priority. ? Some leagues have use of the Stadium and do not really need it. Alfredo Gomez - Azteca Soccer ? Did not use same criteria for stadium as for other fields; city has done good job with Centennial - have not had problems; should use same schedule for stadium so that it benefits all users ? His kids have Wednesday for the first month but then has to wait a month to use on weekends when he needs it most PREY Regular Meeting - MINUTES 2 April 3, 2008 13B-2 ? Lottery results were not balanced Jose Meza ? Lottery was a good idea; it works for him ? The most important thing about it was that it eliminated the monopoly of the stadium by one individual Jesus Rodriguez ? The lottery is important; it is the best way to work with all the leagues and he supports it; ? The results give all 9 youth leagues an opportunity to participate on the weekends ? Unfortunately, leagues that are not non-profit cannot use the stadium on week days - that is part of the issue ? For profit leagues would like to use the stadium on weekdays just like they share on weekends ? The 1.5% rule gives less time to smaller leagues; it is equitable and wants to maintain the system 6. COMMITTEE MEMBERS COMMENTS Vince Sarmiento ? PREY is not the last "court of appeals - the Rec & Park Board is the last. ? Support the lottery system with continuous improvement ? Encourages the soccer community to share their ideas to make sure the system is fair. ? Suggested the Executive Director working on adjusting the programming where leagues can get specific days and times to use the Stadium. Sal Tinajero ? He realized the current lottery system is not perfect, but this is the current system. We should always work together to make things better. Michelle Martinez ? Requested a follow-up report to PREY after talking to all the leagues for suggestions; report back on suggestions, progress , problems, obstacles, issues, etc. ? Staff administers the Stadium and makes the policies and procedures for this facility. ? The Agency should decide how to continuously improve the system. ? We cannot allow threats of bringing one-thousand people to Council meetings. 7. STAFF COMMENTS - None at this time ADJOURNED: 7:05 p.m. 4 Gerardo Mouet Executive Director, PRCSA PREY Regular Meeting - MINUTES 3 April 3, 2008 13B-3 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL COMMITTEE ON PARKS, RECREATION, EDUCATION AND YOUTH November 10, 2009 CALL TO ORDER The meeting convened at 2:13 p.m. in the City Hall, Room 831, 20 Civic Center Plaza, Santa Ana, California. ATTENDANCE Council members Present Michele Martinez (Chair); Vincent Sarmiento, Sal Tinajero Councilmember(s) Absent: None Staff Present: David Ream, City Manager; Gerardo Mouet, Executive Director; Cindy Nelson, Deputy City Manager; Ron Ono, Administrative Services Manager; Jenny Rios, Recreation Superintendent; Jose Perez, Recreation Program Coordinator. Public Present Sean Fitzgerald, Julie Stroud, Ismael Solazar, Angel Orea, Alberto Denas, Alfredo Gomez, David Gonzalez, Leonel Perez, Edgar Vasquez, Perdro Magallon. 1. APPROVAL OF MINUTES • Minutes of April 3, 2008 accepted as presented 2. UPDATE ON CORNER LOT AT McFADDEN & STANDARD Deputy City Manager Cindy Nelson indicated the lot at McFadden and Standard has been secured for temporary use as a play area. Owner agreed the lot can be used for 2 years as an open play area. CDA is looking into raising monies to install a protective fence. The area will remain a dirt area, but can be used as a craft area with benches. A celebration event will be schedule in early December. Council Committee Member Sarmiento would like to recognize the partners in January 2010. Discussion ensued. 3. TOWNSEND PUBLIC AFFAIR-GRANTS FOR PARKS & RECREATION & JOINT USE Sean Fitzgerald, Townsend Public Affairs presented the following possible grant opportunities for Parks and Recreation: o Proposition 84 Competitive Parks Program ¦ $5.348 billion dollar measure ¦ $183 million available; Application due March 1, 2010 o Nature Educational Facilities Program ¦ $100 million Grant PREY Regular Meeting - MINUTES November 10, 2009 13B-4 • Competitive Grant Program • Application in draft form; Due date not identified o Recreational Trails Program o Safe Route to School Program Joint Use Funding o Funding available in the past o Two bills being proposed by Torlakson ¦ SB 35 • Expanding the definition to include career technical building and physical education or outdoor recreational site. • Expands the types of partnerships allowed • Considering 10% to be allowed for equipment. ¦ SIB 1677 • Would have expanded the definition of joint use • Would have included private entities as partners • Would have allowed school districts to include property as a match • Would have lessen the 25% match o Looking into proposing another educational bond Council Comments: o Need to look into funding that's available for shorter periods of time (5 years) o What projects are staffs currently working with you? o How can we expand Joint Use with the School District? o Need to collaborate with non-profits to program on joint use sites. o Not all kids focus on athletics. Other kids focus on arts, hobbies, etc. that we need to consider. 2:52 pm : Sal Tinajero arrived: • Staff response: o City has 8 Joint Use agreements with the SAUSD o Currently working on Joint Use at Willard Intermediate School o Working with SAUSD in Calif. Endowment Plan that will provide $3 million per year funding stream 4. POP WARNER - NON PROFIT STATUS • David Gonzalez indicated Pop Warner has been here for 35 years and everyone that help with the program are volunteers (no one gets paid). Laura Nunez manages the books for Pop Warner. • Non-profit status was suspended for a short period, but now Memorial Pop Warner is covered under the Pop Warner parent organization. • Per agreement with City, Pop Warner is currently building a storage room adjacent to the concession stand at no cost to the city. • It costs approximate $115 to equip a child to play in Pop Warner. • The initial enrollment fee for a child is $300/child; $275 for the second child; $250 for the third child. • Council Comments: o What parks to Pop Warner Use? PREY Regular Meeting - MINUTES 2 November 10, 2009 13B-5 o Response: Memorial, Adams and Lillie King Parks o What information does Pop Warner provide? o Response: Insurance, Annual Financial Report, Code of Conduct and Valid City Business License. o Follow up on what City can disclose? 5. UPDATE ON CORNER LOT AT MCFADDEN & STANDARD • Continued. 6. UPDATE ON JOINT USE AGREEMENTS • Report indicated eight joint use agreements are in effect with the Santa Ana Unified School District. Agreements identify some type of improvements were made by city on district property in order to obtain approval. District is resistant, due to the wear and tear on their facilities, but the need for athletic fields after school and on weekends and shortage of open park space require both organizations to continue with joint use agreements. 7. UPDATE ON ATHLETIC FIELD USAGE/AND THE USAGE POLICY • Jenny Rios reported staff is currently updating the athletic field usage and the usage policy. The initial policy started in January 2008 with the formation of the Reservation Team and System. Of all the organized sports, soccer presents the most challenge and staff work. In updating the policy, staff has been meeting with the Santa Ana Soccer Association (SASA), Santa Ana Youth Soccer United (SAYSU) and Committee on Field Usage (CoFU). • The policy requires sports organizations to obtain a permit for field usage for specific fields and specific times. Because of the shortage of fields two youth and three adult have permits, but do not have fields. Other issues include the illegal vending of food/beverages by the sports leagues in parks, without agreements. 3:40pm Sal Tinajero excused himself to attend another meeting. 8. REVIEW OF JOINT DISTRICT/CITY POLICY MEETING FORMAT • Continued 9. GODINEZ HOMERUN FENCE • One of the conditions identified in the Godinez High School Joint Use Agreement indicates no fencing in of the school campus. Due to safety concerns the Santa Ana Unified School District is requesting city approval to install a homerun fence around the outfield of the two ball diamonds. • Councilman Sarmiento' indicated this item was discussed at the Joint City/District meeting and asked where we were on any recommendations? • Staff indicated the homerun fence proposal was presented by the district at two neighborhood association meetings. At both meetings former councilmember's voiced strong opposition to the fence. • Sal Tinajero and Vince Sarmiento' indicated we need to move forward to approve the homerun fence due to safety reasons. The proposed plan does PREY Regular Meeting - MINUTES November 10, 2009 13B-6 not completely enclose the area and does provide public access to the joint use areas. 10. PUBLIC COMMENTS Ismael Solazr - Continental Soccer League ? Continental has 2000 soccer players waiting to use Santa Ana soccer fields. The league has not used a field under permit, but was able to obtain fields under the lottery system. Angel Orea - Hispanico America ? The system is not fair. He owns a business in Santa Ana and should have the right to use Santa Ana fields. The system needs to be revised and wants to be part of the system. Edgar Vasquez - IntraAmericana ? Indicated he has been trying to obtain fields in Costa Mesa and Garden Grove, but has been unsuccessful. Alberto Nunez - Orange County Soccer League ? Waiting for more than 4 hours for fields. Other leagues are getting more fields and getting bigger. Leonel Perez - United Soccer League ? Sixteen years ago we were all participating. Those that remain have followed the rules and other have left. The surcharge was initiated and set aside to fix or install new synthetic turf, but was never used. Pedro Magallon-COFU Member/Adult Soccer Rep ? The surcharge funding has not been spent or used to match grant funding. The three leagues already have their blocks, but could not comply with rules. 11. COMMITTEE MEMBERS COMMENTS Vince Sarmiento ? Thanked staff in developing a system that we can all work with. Sal Tinajero ? Thanked staff and indicated we need to have more meetings on this issue. The process is better than before. ? Need to visit the Committee on Field Usage issue. o Mater Dei has one team, but has the same vote as another larger team. o Need to review equal representation for all leagues. Michelle Martinez ? Thanked staff and everyone for speaking on this issue. Youth is our number one priority. Need to have common ground, respect and work things out together. ? Need to move forward and not reflect on the past. PREY Regular Meeting - MINUTES 4 November 10, 2009 13B-7 12. STAFF COMMENTS - None at this time 13. ITEM FOR NEXT MEETING: • Discussion on Committee on Facility Usage (CoFU) ADJOURNED: 4:43 p.m. Gerardo Mouet Executive Director, PRC A PREY Regular Meeting - MINUTES 5 November 10, 2009 13B-8 SANTA ANA CITY COUNCIL COMMITTEE PUBLIC SAFETY Minutes of Meeting July 27, 2010 CALL TO ORDER The meeting was convened at 5:45 p.m. at Santa Ana Police Department, 60 Civic Center Plaza, 4th Floor. Santa Ana. California. ATTENDANCE Councilmembers present: Claudia Alvarez, and David Benavides. Staff present: Police Chief Paul Walters, Fire Chief Marc Martin, Deputy Chief Carlos Rojas, Deputy City Attorney Theresa Judd, Deputy City Attorney Ryan Hodge, Battalion Chief Dave Thomas, Deputy Fire Chief, Fire Marshal Lori Smith, Cmdr. Ken Gominsky, Sgt. Mark Bell, and Loretta Tafoya, Recording Secretary. Public sign-ins: John Kelly, Irma Macial, Fabiola Soto, Marianne Codiz, and Carl Banningin. SUMMARY OF DISCUSSIONS APPROVAL OF MINUTES Approved Minutes of the March 23, 2010 meeting. DANCE PERMIT REVISION - Chief Walters/C.S.S. Mike McCoy Mike McCoy stated the last revisions to Chapter 11 were done in 1990. Since then, the dynamics of Downtown have changed. Under existing regulation, most Downtown restaurants are prohibited from dancing. The proposed modifications are intended to address those changes. The new dance permit would be a pilot program and a specific geographical area will be designated. It will be a two- year permit and a $500 fee will be assessed on all establishments that obtain a dance permit. Chief Walters suggested each establishment have a card reader to be able to control clientele. Committee Member David Benavides asked if there will be limits. Mike McCoy stated there will be no limits however stated that random inspections will be completed. Committee member David Benavides recommended inspections every 6 months. Committee member Claudia Alvarez requested Dance Ordinance be on next agenda. PEDESTRIAN SAFETY - Chief Walters/Sgt. Mark Bell Sgt. Mark Bell stated since January 1, 2000, there have been 41,383 traffic collisions reported to the Santa Ana Police Department. There were 2,041 collisions involved in a vehicle vs. a pedestrian, 51 collisions of all reported pedestrian collisions resulted in fatalities. The pedestrian was found to be at fault in 33 of 51 cases. Alcohol was present in over 50% of pedestrian fatality cases. The Traffic Section's strategies to reduce collisions are to continue to provide bicycle/roadway safety presentations in local elementary schools; participate in youth education events such as the OC Youth Expo; work with Traffic Engineering to identify areas where roadway safety can be enhanced and continue enforcing pedestrian safety laws. Committee member David Benavides requested that the Traffic Division work with Public Works/Traffic Engineering and Planning and Building to create a task force on pedestrian safety. Council member Claudia Alvarez requested Traffic Safety be on next agenda. 4. UPDATE ON HOT SPOT TASK FORCES Deputy Chief Rojas introduced Ken Gominsky, new Field Operations Commander. Cmdr. Gominsky reviewed the new changes in Field Operations and addressed the actions taken for Townsend Street and Bishop Manor. Field Operations is also working with Crime Analysis to help the officers in the field locating the hot spots with the new 13B-9 Dashboard system. Chief Walters explained this is an on-going challenge due to retiring officers, the lack of resources to replace them, and the reduction of overtime. Cmdr. Gominsky explained how the PSO's, Directed Patrol and "Kids Works" are helping the Police Department with Townsend Street. All canine officers are currently out in the field with patrol to cover the shortage of police officers. Committee member Claudia Alvarez appreciated the officers adjusting their hours to save in overtime. Cmdr. Gominsky is also attending the neighborhood meetings to help keep officers in the field. Committee member David Benavides commented on how Community Based Organizations are a big help and wanted the Police Department to let him know if there is anything he can do to help. FOURTH OF JULY ENFORCEMENT PLAN Fire Chief Martin stated the Fire Department will stick with past enforcement policies since they have been successful. The City has approved to have 78 booths. He stated the Police Department will continue to handle the enforcement. Deputy Chief Rojas stated the Police Department will be working with the Arson Detail and will be activating the EOC. They will also be issuing admin citations. Each citation will be $100, with escalating fees. Committee member Claudia Alvarez commended Fire Chief Martin for his excellent work in organizing the 4th of July enforcement. The representative from TNT spoke and let the Committee know that he appreciated all their support. Committee member David Benavides thanked TNT for their sponsorship for the City celebration. 9. PUBLIC COMMENTS Citizens present spoke regarding the concern in the increase of crime statistics. 10. COMMITTEE MEMBER COMMENTS Committee Member David Benavides thanked the citizens for attending the meeting. Committee members David Benavides and Claudia Alvarez thanked Chief Martin for his leadership and will be missed. 13. ITEMS FOR NEXT MEETING Update on Dance Permit Revision Update on Pedestrian Safety 14. NEXT MEETING DATE - Tuesday, July 27, 5:30 pm, Santa Ana Police Facility, 60 Civic Center Plaza, 4th Floor conference room, Santa Ana, California. ADJOURNMENT - 7:20 P.M. 61? ? PAUL M. WALTERS Chief of Police 136210