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HomeMy WebLinkAboutItem 20 - First Amendments to the Fiscal Year (FY) 2025-26 Emergency Solutions Grant (ESG)Community Development Agency www.santa-ana.org/cd Item # 20 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report December 2, 2025 TOPIC: First Amendments to Fiscal Year 2025-26 Emergency Solutions Grant Subrecipient Agreements and MOU with the Santa Ana Police Department AGENDA TITLE First Amendments to the Fiscal Year (FY) 2025-26 Emergency Solutions Grant (ESG) Subrecipient Agreements with Orange County United Way and WISEPlace, and a First Amendment to the Memorandum of Understanding with the Santa Ana Police Department RECOMMENDED ACTION 1. Authorize the City Manager to execute a First Amendment to increase the annual amount of the FY 2025-26 ESG Subrecipient Agreement with WISEPlace to serve additional Santa Ana residents experiencing homelessness by $15,197, for a new annual amount not to exceed $72,197 for the current contract term expiring June 30, 2026 (Agreement No. A-2025-XXX). 2. Authorize the City Manager to execute a First Amendment to increase the annual amount of the FY 2025-26 ESG Subrecipient Agreement with the Orange County United Way for Homeless Management Information System data management by $15,197, for a new annual amount not to exceed $73,343 for the current contract term expiring June 30, 2026 (Agreement No. A-2025-XXX). 3. Authorize the City Manager to execute a First Amendment to increase the annual amount of the FY 2025-26 ESG Subrecipient Agreement with the Santa Ana Police Department for the Homeless Evaluation Assessment Response Team Program to serve additional Santa Ana residents experiencing homelessness through street outreach and engagement by $15,197 for a new total annual amount not to exceed $72,082 for the current contract term expiring June 30, 2026 (Agreement No. A-2025- XXX). GOVERNMENT CODE §84308 APPLIES: Yes DISCUSSION The Emergency Solutions Grants (ESG) Program is an annual allocation of funds that the City receives from the United States Department of Housing and Urban Development (HUD) to assist both sheltered and unsheltered homeless individuals, as well as those First Amendments to FY 2025-26 ESG Subrecipient Agreements and MOU with SAPD December 2, 2025 Page 2 5 4 4 8 at-risk of homelessness, enabling them to swiftly regain stability in permanent housing after experiencing a housing crisis and/or homelessness. Recipients of ESG Program funding in Orange County include the following entitlement jurisdictions: the County of Orange, City of Anaheim, City of Irvine, City of Santa Ana, and City of Garden Grove. Collectively, this group is referred to as the Orange County ESG Collaborative that was formed over ten years ago. HUD provides Santa Ana and these other jurisdictions with ESG Program funds to address homelessness under the federal Homeless Emergency Assistance and Rapid Transition to Housing (HEARTH) Act of 2009. On June 3, 2025, the City Council approved the FY 2025-26 ESG Program Funding Plan. Specifically, City Council authorized the City Manager to prepare and approve FY 2025-26 ESG Subrecipient Agreements with five nonprofit organizations and a Memorandum of Understanding with the Santa Ana Police Department as part of the FY 2025-26 ESG Program Funding Plan to provide shelter, outreach, and support services to Santa Ana residents experiencing homelessness (Exhibit 1). The City's ESG allocation for FY 2025-26 is $377,331. The FY 2025-26 ESG Program Funding Plan includes funding for five homeless service providers (Interval House, Covenant House, Volunteers of America Los Angeles, WISEPlace, and Orange County United Way) and the Santa Ana Police Department (SAPD) Homeless Evaluation Assessment Response Team (HEART) Program. The FY 2025-26 ESG Program Funding Plan was based upon applications received by the ESG Collaborative during the 2019 Request for Proposals process, taking into account performance metrics and current needs as identified by staff. At the close of FY 2024-25, there was $45,591 in unspent funds from ESG Program subrecipients available for redistribution. These funds were a result of prior year ESG Program subrecipients not fully expending their funding in FY 2024-25. Staff recommends reallocating this balance of $45,591 in FY 2024-25 unspent funds to WISEPlace, the Orange County United Way, and the SAPD HEART Program to expand services for people experiencing homelessness. Specifically, staff are recommending reallocating $15,197 to WISEPlace, $15,197 to the Orange County United Way, and $15,197 to the SAPD HEART Program. These recommendations were based upon performance metrics and current needs as identified by staff. The additional $15,197 recommended for WISEPlace will expand shelter and support services to survivors of domestic violence from the City of Santa Ana for a new total contract amount of $72,197 (Exhibit 2). For FY 2025-26, WISEPlace received $57,000 in ESG Program funds from the City to provide trauma-informed care and services to unaccompanied women experiencing homelessness. The organization provides case management, employment support, and financial empowerment to women from age 18 to 65 and older. The women served include young women leaving foster care, those who have suffered from domestic violence or human trafficking, those who experienced a financial catastrophe, or women recovering from drug abuse, alcohol abuse, or incarceration. WISEPlace’s rapid rehousing services include case management, financial empowerment curriculum, housing search support and placement, financial support, First Amendments to FY 2025-26 ESG Subrecipient Agreements and MOU with SAPD December 2, 2025 Page 3 5 4 4 8 such as deposit assistance, security deposits, help with moving costs, and utilities. The additional $15,197 will allow WISEPlace to expand their shelter and support services that they currently provide to survivors of domestic violence from the City of Santa Ana. The additional $15,197 recommended for the Orange County United Way will expand Homeless Management Information System (HMIS) data management support to Santa Ana ESG funded subrecipients through trainings, reporting, and data performance accountability for a new total contract amount of $73,343 (Exhibit 3). For FY 2025-26, the Orange County United Way received $58,146 in ESG Program funds from the City to facilitate HMIS coordination, communication, training, and technical assistance of Santa Ana ESG subrecipients to ensure adherence to data quality, supporting the City's efforts to fully comply with the HEARTH Act of 2009. Orange County United Way provides user meetings, performs agency audits, provides training/technical assistance, runs data quality reports to post online, completes project set-ups, and updates the dashboard on a monthly basis. The additional $15,197 will allow the Orange County United Way to expand their HMIS data management support to Santa Ana ESG funded subrecipients. The additional $15,197 recommended for the SAPD HEART Program will serve additional Santa Ana residents experiencing homelessness through street outreach and engagement for a new total MOU amount of $72,082 (Exhibit 4). For FY 2025-26, the SAPD HEART Program received $56,885 in ESG Program funds from the City to conduct proactive outreach to individuals experiencing homelessness. Officers connect individuals to emergency shelters such as the Carnegie Shelter and Yale Navigation Center and coordinate transportation and mental health services through the Orange County Psychiatric Emergency Response Team team. To reduce homelessness and promote long-term stability, focused on a housing-first approach, efforts are targeted in areas impacted by calls for service, community complaints, and visible encampments. The additional $15,197 will allow the SAPD HEART Program to serve additional Santa Ana residents experiencing homelessness through street outreach and engagement. FISCAL IMPACT Funds for HUD-Emergency Solutions Grant – Payment to Subagent account (no. 13518785-69135) was appropriated in the prior fiscal year. Unspent amounts from Fiscal Year 2024-25 were part of the City’s carryover request to Fiscal Year 2025-26 approved by City Council on October 7, 2025. Any remaining balance not expended at the end of the fiscal year will be presented to the City Council for approval of carryovers to Fiscal Year 2026-27. Fiscal Year Accounting Unit-Account Fund Description Accounting Unit, Account Description Amount FY 2025-26 13518785- 61040 HUD-Emergency Solutions Grant HUD-Emergency Solutions Grant, Overtime $15,197 First Amendments to FY 2025-26 ESG Subrecipient Agreements and MOU with SAPD December 2, 2025 Page 4 5 4 4 8 FY 2025-26 13518785- 69135 HUD-Emergency Solutions Grant HUD-Emergency Solutions Grant, Payment to Subagent $30,394 Total:$45,591 EXHIBIT(S) 1.Staff Report from June 3, 2025 2. First Amendment to Subrecipient Agreement with WISEPlace 3. First Amendment to Subrecipient Agreement with Orange County United Way 4. First Amendment to Memorandum of Understanding with SAPD HEART Program Submitted By: Michael L. Garcia, Executive Director – Community Development Agency Approved By: Alvaro Nuñez, City Manager FIRST AMENDMENT TO EMERGENCY SOLUTIONS GRANT SUBRECIPIENT AGREEMENT WITH WISEPLACE THIS FIRST AMENDMENT to the above-referenced agreement is entered into December 2, 2025, by and between WISEPlace, a California nonprofit corporation ("SUBRECIPIENT"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("CITY"). SUBRECIPIENT and the City shall be collectively referred to as the "Parties." RECITALS A.The Parties entered into Agreement No. A-2025-123-03 ("Agreement") whereby SUBRECIPENT agreed to serve Santa Ana residents experiencing homelessness through rapid rehousing, via the Emergency Solutions Grant ("ESG") funds the CITY received through the United States Department of Housing and Urban Development ("Program"). B.The Parties now wish to amend the Agreement to increase the aggregate compensation paid by the CITY to SUBRECIPIENT, by $15,197, as a result of reallocation of a portion of unspent funds from the ESG Program at the close of Fiscal Year 2024-2025, Federal Award Identification Number (FAIN) E-24-MC-06-0508. The Parties therefore agree: 1.The Agreement shall be amended to include revised attached "Exhibit A-1" (Scope of Work) to replace Exhibit A, and include revised attached "Exhibit B-1" (Budget) to replace Exhibit B. 2.Paragraph 5 of the RECITALS, is hereby amended to read in its entirety as follows: The SUBRECIPIENT has agreed to be reimbursed for the above services in an amount not to exceed $72,197 in grant funding for Shelter, Outreach Services, Rapid Re-Housing or Homeless Prevention. 3.Section III, DISBURSEMENT OF FUNDS, the first two paragraphs only. are hereby amended to read in its entirety as follows: The CITY was allocated $377,331 in Emergency Solutions Grant Funds under the McKinney­ Vento Homeless Assistance Act for fiscal year 2025-2026 from the Department of Housing and Urban Devel opment. At the close of Fiscal Year 2024-2025, the CITY had unspent funds from the ESG Program totaling $45,595.48 and it desires to reallocate for distribution for Fiscal Year 2025-2026. The CITY agrees to pay SUBRECIPIENT when, if and to the extent federal funds are received under provisions of the Act a sum not to exceed $72,197 for SUBRECIPIENT's performance in accordance with the Budget attached hereto as "Exhibit B-1" during the period of this Agreement. The breakdown of said sum is $15,197 from Fiscal Year 2024-2025 funds under FAIN E-24-MC-06-0508, and $57,000 from Fiscal Year 2025- 2026 funds under FAIN E-25-MC-06-0508.Said sum shall be paid after CITY receives invoices submitted by SUBRECIPIENT as provided herein above. Page 1 of2 EXHIBIT 2 A.Amount and Expenditure End Date The CITY agrees to reimburse the SUBRECIPIENT a maximum amount not to exceed $72,197 from Emergency Solutions Grant (ESG) funds, as outlined in Exhibit B-1, Final Budget, and such funds shall be expended by the SUBRECPIENT on or before June 30, 2026. SUBRECIPIENT has the ability to adjust line item amounts in the Budget with the written approval of the CITY'S Executive Director of the Community Development Agency, so long as the total Budget amount does not increase. 4.Except as modified by this First Amendment, all terms and conditions of the Agreement, shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first written above. ATTEST Jennifer Hall City Clerk APPROVED AS TO FORM SONIA R. CARVALHO City Attorney CITY OF SANTA ANA Alvaro Nunez City Manager WISEPLACE By !Jt,iMC. ()JJ 0-,_4_ � -1l.JL, �� Andrea Garcia-Miller Brateil Aghasi Senior Assistant City Attorney Chief Executive Officer RECOMMENDED FOR APPROVAL�L Michael L. Garcia Executive Director Community Development Agency Page 2 of2 EXHIBIT 2 City of Santa Ana Scope of Work Name of Organization WISEPlace Name of Funded Program WISEPlace Rapid Re-Housing Annual Accomplishment Goal I.Total number of unduplicated clients (Santa Ana and Non-Santa Ana Residents) anticipated to be served by thefunded pro ram, named above, during the 12-month contract period. I 45_ Persons II.Number of unduplicated Santa Ana residents expected to be served by the funded program du ring the 12-monthcontract period. I SI Persons Program and Funding Description Ill. Description of Work -In the space below, describe the program to be funded during the 12-month contract period. What specific activities will be undertaken during the contract period. Please be concise in your response. Only the viewable space will prin t. WISEPlace's Rapid Re-Housing program provides short-to medium-term rental assistance and rental arrears to individuals who are currently homeless or at imminent risk of homelessness. Rental arrears through this program can pay a maximum of 6 months of rent and may include late fees. All new clients are referred through Orange County's Coordinated Entry System. WISEPl ace will serve 40 ind ividuals through our Rapid Re-Housing program, and a minimum of 5 Santa Ana residents will be se rved during the grant term, fun ded through this ESG grant. While WISE Place primarily se rves unaccompanied women experiencing homelessness, we are able to accept single adult households with minor children through this program. This program provides housing navigation, case management, budgeting, direct financial assistance, and connection to stabilizing support services. All services are tailored to the individual's needs to ensure we are providing the highest quality of care for the women we serve. Services may include financial empowerment, counseling, legal advocacy, addiction recovery, health and wellness, and more. Schedule of Performance Estimate the number of unduplicated Santa Ana residents to be served by the funded program during the 12-month co ntract period per quarter. (Enter number of new Santa Ana clients served each quarter. If they were served in quarter 1 do not count them again in quarter 2! -------, Quarter 1: July 1 -September 30 Quarter 2: October 1 -December 31 Quarter 3: January 1 -March 31 Quarter 4: April 1 -June 30 Schedule of Invoicing 3 Persons i-------1 Persons 1 Persons 1-------0 Persons i-----------1 5 Total unduplicated Santa Ana Residents to be served . ..._ ____ __. Estimate the amount of grant funds to be requested during the 12-month contra ct period on a quarterly basis. Quarter 1: July 1 - September 30 Quarter 2: October 1 -December 31 Quarter 3: January 1 -March 31 Quarter 4: April 1 -June 30 $28,916.00 $14,500.00 $14,500.00 $14,281.00 $ 72,197.00 $ Total Grant Balance Exhibit A-1 Page 1 of 1 EXHIBIT 2 Organization Name Program Name Category ESG Final Budget WISEPlace WISEPlace Rapid Re-Housing Expenditures Expenses Funded by Expenses Funded Total Program Santa Ana by Other Sources Budget Housing Relocation and Stabilization Services Financial Assistance $ 18,000 $ 18,000 Rent Deposit $ 2,000 $ 86,380 $ 88,380 Rental Application fees $ 2,000 $ 2,000 Utility Deposit $- Utility $- Movinq Costs $- Service Assistance Hsq Search & Placement $- Case Manaqement Mediation Leqal Credit Repair Rental Assistance Rent Other Client Transportation Client Furnishinqs Counselinq Program Supplies Indirect Cost (15%) - - Total Balance $ 6,692 $ 236,264 $242,956 $ $- $- $ 62,502 $ 69 4,799 $ 757,301 $ 2,664 $ 2,664 $ 20,070 $ 20,070 $ 10,020 $ 10,020 $ 25,000 $ 25,000 $ 1,003 $ 171,176 $ 172,179 $- $- $ 72,197 $ 1,266,373 $ 1,338,570 $ LIST ALL OTHER PROGRAM FUNDS THAT HAVE BEEN SECURED (Total Funds for Program must equal Total Program Budget above) Source Amount Santa Ana Santa Ana CDBG Annual Campaign -Grants Human Options -DV Bonus Total Funds for the Program Exhibit 8-1 Page 1 of 2 $ 72,197 $ 34,860 $ 397,000 $ 834,513 $ 1,338,570 Total Organizational Budget . $- EXHIBIT 2 Name of Organization: Name of Program Program Staff Position Title (only list funded positions) Housing Case Manager (Match) Senior Housing Case Manager (Match) Director of Programs (Match) Housing Case Manager (ESG) Senior Housing Case Manager (ESG) ESG Funded Personnel WISEPlace WISEPlace Rapid Re-Housing Budget Category Annual Salary Hourly Rate $ 70.000 $ 34 $ 75,000 $ 36 $ 90,000 $ 43 $ 70,000 $ 34 $ 75,000 $ 36 Total ESG Requested Exhibit B-1 Page 2 of 2 Approximate Total Amount # of Hours per Requested month serving Santa Ana 12.00 $ - 12.00 $ - 20.00 $- 8.00 $ 3,230.77 8.00 $ 3,461.54 $ 6,692.31 EXHIBIT 2 FIRST AMENDMENT TO EMERGENCY SOLUTIONS GRANT SUBRECIPIENT AGR EEMENT WITH ORANGE COUNTY'S UNITED WAY THIS FI RST AMENDMENT to the above-referenced agreement is entered into December 2, 2025, by and between Orange County's United Way, a California nonprofit corporation ("SUBRECIPIENT"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("CITY"). SUBRECIPIENT and the City shall be collectively referred to as the "Parties." RECITALS A.The Parties entered into Agreement No. A-2025-123-02 ("Agreement") whereby SUBRECIPENT agreed to conduct Homeless Management Information System (HMIS) data man agement, via the Emergency Solutions Grant ("ESG") funds the CITY received through the United States Department of Housing and Urban Development ("Program"). B.The Parties now wish to amend the Agreement to increase the aggregate compen sation paid by the CITY to SUBRECIPIENT, by $15,197, as a result of reallocation of a portion ofunspent funds from the ESG Program at the close of Fiscal Year 2024-2025, Federal Award Identification Number (FAIN) E-24-MC-06-0508. The Parties therefore agree: I.The Agreement shall be amended to include revised attached "Exhibit A-1" (Scope of Work) to replace Exhibit A, and include revised attached "Exhibit B-1" (Budget) to replace Exhibit B. 2.Paragraph 5 of the RECITALS, is hereby amended to read in its entiret y as follows: The SUBRECIPIENT has agreed to be reimbursed for the above services in an amount not to exceed $73,343 in grant funding for Shelter, Outreach Services, Rapid Re-Housing or Homeless Prevention. 3.Section III, DISBURSEMENT OF FUNDS, the first two paragraphs only. are hereby amended to read in its entirety as follows: The CITY was allocated $377,331 in Emergency Solutions Grant Funds under the McKinney­ Vento Homeless Assistance Act for fiscal year 2025-2026 from the Department of Housing and Urban Development. At the close of Fiscal Year 2024-2025, the CITY had unsp ent funds from the ESG Program totaling $45,595.48 and it desires to reallocate for distribution for FiscalYear 2025-2026. The CITY agrees to pay SUBRECIPIENT when, if and to the extent federal funds are received under provisions of the Act a sum not to exceed $73,343 for SUBRECIPIENT's performance in accordance with the Budget attached hereto as "Exhibit B-1" during the period of this Agreement. The breakdown of said sum is $15,197 from Fiscal Year 2024-2025 funds under FAIN E-24-MC-06-0508, and $58,146 from Fiscal Year 2025- 2026 funds under FAIN E-25-MC-06-0508.Said sum shall be paid after CITY receives invoices submitted by SUBRECIPIENT as provided herein above. Page 1 of2 EXHIBIT 3 A.Amount and Expenditure End Date The CITY agrees to reimburse the SUBRECIPIENT a maximum amount not to exceed $73,343 from Emergency Solutions Grant (ESG) funds, as outlined in Exhibit B-1, Final Budget, and such funds shall be expended by the SUBRECPIENT on or before June 30, 2026. SUBRECIPIENT has the ability to adjust line item amounts in the Budget with the written approval of the CITY'S Executive Director of the Community Development Agency, so long as the total Budget amount does not incr ease. 4.Except as modified by this First Amendment, all terms and conditions of the Agreement, shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first written above. ATTEST Jennifer Hall City Clerk APPROVED AS TO FORM SONIA R. CARVALHO City Attorney By{;;&du� ()f) t{,-4_ � -1i.Jl., Andrea Garcia-Miller Senior Assistant City Attorney RECOMMENDED FOR APPROVAL Michael L. Garcia Executive Director Community Development Agency CITY OF SANTA ANA Alvaro N ufiez City Manager ORANGE COUNTY'S UNITED WAY Susan B. Parks Chief Executive Officer Page 2 of2 EXHIBIT 3 Name of Organization Name of Funded Program Annual Accomplishment Goal City of Santa Ana Scope of Work Orange County United Wa y HMIS I.Total number of unduplicated clients (Santa Ana and Non-Santa Ana Residents) anticipated to be served by thefunded prowam, named above, during the 12-month contract period. ! Persons II.Number of unduplicated Santa Ana residents expected to be served by the funded program during the 12-monthcontract period. I !Persons Program and Funding Description Ill. Description of Work -In the space below, describe the program to be funded during the 12-month contract period. What specific activities will be undertaken during the contract period. Please be concise in your response. Only the viewable space will print. -Host user meetings for supporting service providers -Perform site visits to ensure compliance with the HMIS Policies and Procedures -Provide training and technical assistance to service providers to maximize data accuracy and quality -Complete project set-ups (adding programs, services, etc.) -Publish data quality and performance reports on the HMIS website (ochmis.org) -Maintain current HMIS licenses for service providers -Provide the City of Santa Ana CAPER reports for HUD reporting Schedule of Performance Estimate the number of unduplicated Santa Ana residents to be served by the funded program during the 12-month contract period per quarter. (Enter number of new Santa Ana clients served each quarter. If they were served in quarter 1 do not count them again in quarter 2) ------, Quarter 1: July 1 -September 30 Quarter 2: October 1 -December 31 Quarter 3: January 1 -March 31 Quarter 4: April 1 -June 30 Schedule of Invoicing Persons 1--------1 Persons 1--------1 Persons 1--------1 Persons,__ ____ ......, 0 Total unduplicated Santa Ana Residents to be served. �----� Estimate the amount of grant funds to be requested during the 12-month contract period on a quarterly basis. Quarter 1: July 1 -September 30 Quarter 2: October 1 -December 31 Quarter 3: January 1 -March 31 Quarter 4: April 1 -June 30 $18,335.00 $18,335.00 $18,336.00 $18,337.00 $ 73,343.00 $ -Total Grant Balance Exhibit A-1 Page 1 of 1 EXHIBIT 3 Organization Name Program Name Cateqorv Staffing Salaries -Payroll Taxes -Other Benefits Other Indirect Costs (15%) Computer Hardware Computer Software Travel Other ProQram Costs - - - - - - - - - - - - - Total Balance ESG Final Budget Orange County United Way HMIS Expenditures Expenses Funded by Expenses Funded Total Program Santa Ana bv Other Sources Budqet $ 61,937 $ 289,606 $ 351,543 $ 4,738 $ 22,161 $ 26,899 $-$58,768 $ 58,768 $ 6,668 $ 79,262 $ 85,930 $- $- $- $ 422,079 $ 422,079 $- $- $- $ - $ - $- $- $- $- $ - $- $ - $- $ 73,343 $871,876 $ 945,219 $ LIST ALL OTHER PROGRAM FUNDS THAT HAVE BEEN SECURED (Total Funds for Program must equal Total Program Budget above) Source Amount Santa Ana HUD HMIS County of OranQe City of Garden Grove City of Irvine Total Funds for the Program Exhibit B-1 Page 1 of 2 $ 73,343 $ 691,976 $ 157,144 $ 5,256 $ 17,500 $ 945,219 Total Organizational Budget $ - EXHIBIT 3 Name of Organization: Name of Program Pro�ram Staff Position Title ( only list funded positions) Senior Manager HMIS HMIS Data Analyst HMIS Data Analyst ESG Funded Personnel Orange County United Way HMIS Budget Aunual Hourly Rate Approximate Total Amount Category Salaries Salaries Salaries Salary $ 79,643 $ 38.29 $ 58,136 $ 27.95 $ 49,920 $ 24.00 Total ESG Requested Exhibit B-1 Page 2 of 2 # of Hours per Requested month serving Santa Ana 26.00 $ 11,258.00 121.33 $ 40,695.00 34.67 $ 9,984.00 $ 61,937.00 EXHIBIT 3 FIRST AMENDMENT TO EMERGENCY SOLUTIONS GRANT MEMORANDUM OF UNDERSTANDING WITH SANTA ANA POLICE DEPARTMENT THIS FIRST AMENDMENT to the above-referenced Memorandum of Understanding is entered into December 2, 2025, by and between the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("CITY") AND Santa Ana Police Department ("SUBRECIPIENT"). SUBRECIPIENT and the City shall be collectively re ferred to as the "Parties." RECITALS A.The Parties entered into Memorandum of Understanding No. A-2025-123-03 ("Memorandum of Understanding") whereby SUBRECIPENT agreed to serve Santa Ana through the operation of an emergency solutions program for the homeless or at-risk of homelessness of the City of Santa Ana ("said Memorandum of Understanding") via the Emergency Solutions Grant ("ESG") funds the CITY received through the United States Department of Housing and Urban Development ("Program") to the Santa Ana Police Department HEART program. B.The Parties now wish to amend the Memorandum of Understanding to increase the aggregate compensation paid by the CITY to SUBRECIPIENT, by $15,197, as a result of reallocation of a portion of unspent funds from the ESG Program at the close of Fiscal Year 2024-2025, Federal Award Identification Number (FAIN) E-24-MC-06-0508. The Parties therefore agree: 1.The Memorandum of Understanding shall be amended to include revised attached "Exhibit A-1" (Scope of Work) to replace Exhibit A, and include revised attached "Exhibit B-1" (Budget) to replace Exhibit B. 2.Paragraph 5 of the RECITALS, is hereby amended to read in its entirety as follows: The SUBRECIPIENT has agreed to be reimbursed for the above services in an amount not to exceed $72,082 in grant funding for Shelter, Outreach Services, Rapid Re-Housing or Homeless Prevention. 3.Section III, DISBURSEMENT OF FUNDS, the first two paragraphs only. are hereby amended to read in its entirety as follows: The CITY was allocated $377,331 in Emergency Solutions Grant Funds under the McKinney­ Vento Homeless Assistance Act for fiscal year 2025-2026 from the Department of Housing and Urban Development. At the close of Fiscal Year 2024-2025, the CITY had unspent funds from the ESG Program totaling $45,595.48 and it desires to reallocate for distribution for Fiscal Year 2025-2026. The CITY agrees to pay SUBRECIPIENT when, if and to the extent federal funds are received under provisions of the Act a sum not to exceed $72,082 for SUBREC IPIENT' s perfonnance in accordance with the Budget attached hereto as "Exhibit B-1" during the period of this Memorandum of Understanding. The breakdown of said sum Page 1 of2 EXHIBIT 4 �----------------------------- is $15,197 from Fiscal Year 2024-2025 funds under FAIN E-24-MC-06-0508, and $56,885 from Fiscal Year 2025-2026 funds under FAIN E-25-MC-06-0508.Said sum shall be paid after CITY receives invoices submitted by SUBRECIPIENT as provided herein above. A.Amount and Expenditure End Date The CITY agrees to reimburse the SUBRECIPIENT a maximum· amount not to exceed $72,082 from Emergency Solutions Grant (ESG) funds, as outlined in Exhibit B-1, Final Budget, and such funds shall be expended by the SUBRECPIENT on or before June 30, 2026. SUBRECIPIENT has the ability to adjust line item amounts in the Budget with the written approval of the CITY'S Executive Director of the Community Development Agency, so long as the total Budget amount does not increase. 4.Except as modified by this First Amendment, all terms and conditions of the Memorandum of Understanding, shall remain in full force and effect. IN WITNESS WHEREOF, the pai1ies hereto have executed this First Amendment to the Memorandum of Understanding on the date and year first written above. ATTEST Jennifer Hall City Clerk APPROVED AS TO FORM SONIA R. CARVALHO City Attorney By:;;,,{uc&� Q1J /l, 4.. � -A.JL, Andrea Garcia-Miller Senior Assistant City Attorney RECOMMENDED FOR APPROVAL Michael L. Garcia Executive Director Community Development Agency CITY OF SANTA ANA Alvaro N ufiez City Manager SUB RECIPIENT Page 2 of2 EXHIBIT 4 Name of Organization Name of Funded Pro gram Annual Accomplishment Goal City of Santa Ana Scope of Work Santa Ana Police Department H.E.A.R.T. I.Total num ber of unduplic ated clients (Santa Ana and Non-Santa Ana Residents) anticipated to be served by thefunded proram, named above, during the 12-month contract period. I 100 Persons II. Nu mber of undupl icated Santa Ana residents expected to be served by the funded program during the 12-monthcontract period. I 50 I Persons Program and Funding Description Ill. Description of Work -In the space below, describe the program to be funded during the 12-month contract period. What specific activities will be undertaken during the contract period. Please be concise in your response. Only the viewable space will print. Santa Ana Police Officers will contact individuals experiencing homelessness to provide the person(s) with necessary resources to help end their cycle of homelessness. The various resources will include lodging at the Santa Ana Navigat ion Center, Yale Navigation Center, or other available homeless shelters and housing programs. HEART trained officers will also provide transportation services and connect individuals with mental health services along with the Orange County Psychiatric Emergency and Response Team (PERT) team members. HEART trained officers will also provide individuals with connections to medical services and drug rehabilitation programs. Through a collaborative and dedicated approach, officers will work throughout the entire City, focusing on areas regularly impacted by persons experiencing homelessness, wh ether reported though calls for service, citizen complaints, city officials, or visibly noticeable encampments. The full amount of the grant award will be expended as overtime with a minimum and maximum range for the overtime rates based on position title. The H.E.A.R.T. program will utilize overtime staffing as an operational necessity to avoid disrupting core patrol functions while maximizing the effectiveness of outreach efforts during those specific hours. Officers participating in the H.E.A.R.T. Program will do so voluntarily during off­duty hours, allowing for greater flexibility in contacting individuals experiencing homelessness during early mornings, late evenings, and weekends; timeframes that are critical for successful engagement, as recognized in 24 CFR §576.101. The payroll expenses that will be charged to the ESG grant will reflect overtime hours. Officers will also conduct substantial outreach efforts during regular duty hours (straight time), which will be absorbed by the Santa Ana Police Department (SAPD) and not billed to the ESG grant. This dual approach will ensure continual engagement with the homeless population without overburdening city resources or compromising public safety coverage. The SAPD will maintain timekeeping records, engagement logs, and required documentation. Furthermore, officer activity and performance outcomes will be tracked and reported. Schedule of Performance Estimate the number of undupl icated Santa Ana residents to be served by the funded program during the 12-month contract period per quarter. (Enter number of new Santa Ana clients served each quarter. If they were served in quarter 1 do not count them again in quarter 2,...) _____ � Quarter 1: July 1 -September 30 6 Persons Quarter 2: October 1 -December 31 Quarter 3: January 1 -March 31 Quarter 4: April 1 -June 30 Schedule of Invoicing 17 Persons i-------,-17::-i Persons 10 Persons i-------______ 50�Total unduplicated Santa Ana Residents to be served. Estimate the amount of grant funds to be requested durinq the 12-month contract period on a quarterly basis . Quarter 1: July 1 -September 30 Quarter 2: October 1 -December 31 Quarter 3: January 1 -March 31 Quarter 4: April 1 -June 30 $ $ $ $ $ $ -24,508.00 24,508.00 23,066.00 72,08 2.00 Total Grant Balance Exhibit A-1 Page 1 of 1 EXHIBIT 4 Organization Name Program Name Category Enqaqement Outreach OT Salaries Case Manaqement Emerqencv Health Svc. Emerqencv Mental Svc. Transportation Other Indirect Cost HMIS Total Balance ESG Final Budget Santa Ana Police Department H.E.A.R.T. Expenditures Expenses Funded by Expenses Funded Total Program Santa Ana by Other Sources Budget $ 71,220 $ 2,372,560 $2,443,780 $ - $- $- $- $- $ - $ - $ - $ - $- $ - $ - $- $ - $ 113 $ 113 $ 750 $ 750 $- $ 72,082 $ 2,372,560 $ 2,444,642 $ LIST ALL OTHER PROGRAM FUNDS THAT HAVE BEEN SECURED (Total Funds for Program must equal Total Program Budget above) Source Amount Santa Ana ESG City of Santa Ana Total Funds for the Program Exhibit B-1 Page 1 of2 $ 72,082 $ 2,372,560 $ 2,444,642 Total Organizational Budget - ... $ - EXHIBIT 4 Name of Organization: Name of Program Pro�ram Staff Position Title (only list funded positions) Police Sergeant Police Officer ESG Funded Personnel Santa Ana Police Department Budget Category Overtime Overtime H.E.A.R.T. Minimum Maxim.um Approximate Overtime Ove1time # of Hours per Rate Rate month serving Santa Ana $ 130.24 $ 151.07 135.00 $ 88.13 $ 133.86 379.69 Total ESG Requested Exhibit B-1 Page 2 of2 Total Amount Requested $ 20,394.45 $ 50,825.05 $ 71,219.50 EXHIBIT 4