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HomeMy WebLinkAboutItem 14 - Appropriation Adjustment and Agreement for Safe Routes to Parks and Wheelchair Assesment Plan Public Works Agency www.santa-ana.org/pw Item # 14 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report December 2, 2025 TOPIC: Safe Routes to Parks and Wheelchair Assessment Plan AGENDA TITLE Appropriation Adjustment and Agreement with the U.S. Department of Transportation (DOT) Federal Highway Administration for the Safe Routes to Parks and Wheelchair Assessment Plan (Non-General Fund) (Project No. 26-6100) RECOMMENDED ACTIONS 1. Authorize the City Manager to execute an agreement with the U.S. Department of Transportation (DOT) Federal Highway Administration for the Safe Routes to Parks and Wheelchair Assessment plan, effective upon execution of the agreement through September 30, 2028 in an amount not to exceed $651,200 (Agreement No. A-2025-XXX). 2. Approve an appropriation adjustment accepting $651,200 in the Public Services – Street Safety Projects, Federal Grant-Indirect revenue account and appropriate the same amount into the Street Safety Projects, Improvements Other Than Building expenditure account. (Requires five affirmative votes) GOVERNMENT CODE §84308 APPLIES: No DISCUSSION On October 27, 2023, the U.S. Department of Transportation (U.S. DOT) notified the City of Santa Ana of their intent to award a Fiscal Year 2023 Safe Streets and Roads for All (SS4A) Planning and Demonstration Grant to develop a citywide Safe Routes to Parks and Wheelchair Assessment Plan. Due to staffing shortages and a high volume of agreements, U.S. DOT has experienced significant processing delays for FY 2023 awards. Furthermore, the current U.S. DOT Administration required revisions to agreements to exclude language related to diversity, equity, or inclusion. U.S. DOT provided the City the most current agreement template with the updated language from Headquarters on November 3, 2025. To mitigate delays in processing, U.S. DOT is providing a five-year period of performance from the award date, which carries the grant funding expenditures deadline through September 30, 2028. Safe Routes to Parks and Wheelchair Assessment Plan Grant Funds December 2, 2025 Page 2 5 4 4 1 The grant provides up to $651,200, with the City contributing $162,800 in local matching funds, for a total project cost of $814,000. The grant performance period is 42 months from the award date, ending no later than September 30, 2028. Santa Ana is a densely populated, walkable community where many residents rely on active transportation. Approximately 31% of residents are under 18, over 50% of students walk or bike to school, and 55% of households lack access to a car. Despite this, the City has limited pedestrian and bicycle infrastructure. The 2022 Mobility Element Update identified the need for a comprehensive Safe Routes to Parks and Wheelchair Assessment Plan to improve safety and accessibility for all users. The Plan will evaluate streets and neighborhoods surrounding the City’s 48 parks and recreation facilities, prioritizing improvements and programs based on criteria such as safety needs and disadvantaged community status. Community engagement will be a central component, with workshops and walking/biking audits conducted to identify key routes and safety concerns. Participants will include neighborhood associations, local schools, sports leagues, non-profits, the Orange County Health Care Agency, the Orange County Transportation Authority, and various City departments including Parks and Recreation, Traffic Engineering, Police, and Planning. The engagement process will build upon the Santa Ana Vision Zero Plan adopted in April 2024. Community input will be integrated with Vision Zero safety data to identify and document recommended improvements based on proven crash reduction factors. A second project component will include a citywide assessment of wheelchair ramps. This assessment will document locations where ramps are existing, missing, or non- ADA compliant. Results will be incorporated into the City’s GIS and asset management systems to track and prioritize future accessibility improvements. The Vision Zero Plan has identified 20 safety corridors citywide, many of which border or intersect routes leading to local parks. These high-volume, high-speed corridors present barriers to safe access. While Vision Zero focuses broadly on traffic safety, it does not specifically address routes to parks. The proposed Plan will fill this gap by identifying targeted improvements to make walking, biking, and wheelchair travel to parks safer and more accessible for all residents. The City of Santa Ana Public Works Agency Traffic Engineering Division intends to advertise a Request for Proposals (RFP) in December 2025 to solicit qualified consultant firms who specialize in providing transportation planning and traffic engineering professional services related to safe routes to parks and ADA accessibility. U.S. DOT requires that an RFP be released after the agreement is fully executed. Once completed, the Safe Routes to Parks and Wheelchair Assessment Plan and its recommended improvements will be leveraged to seek additional grant funding to construct the recommended improvements. Safe Routes to Parks and Wheelchair Assessment Plan Grant Funds December 2, 2025 Page 3 5 4 4 1 ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Approval of the appropriation adjustment will recognize $651,200 in the Public Services- Street Safety Projects, Federal Grant-Indirect revenue account (No. 14717002-52001), and appropriate same in the Street Safety Projects, Improvements Other Than Buildings expenditure account (No. 14717611-66220) for projected expenditures as follows: Fiscal Year Accounting Unit - Account No. Fund Description Accounting Unit, Account No. Description Amount Appropriation Adjustment 2025-26 14717611- 66220 (26-6100) Street Safety Programs Pub SVS-Street Safety Projects, Improvements Other Than Buildings $651,200 Matching Funds/Reallocations 2025-26 03217662 – 66220 (From 24- 6905 to 26- 6100) Measure M- Street Construction Measure M2 Local Fairshare St, Improvements Other Than Buildings $50,000 2025-26 03217662 – 66220 (From 25- 6904 to 26- 6100) Measure M- Street Construction Measure M2 Local Fairshare St, Improvements Other Than Buildings $62,800 2025-26 03217662 – 66220 (From 25- 6906 to 26- 6100) Measure M- Street Construction Measure M2 Local Fairshare St, Improvements Other Than Buildings $50,000 TOTAL $814,000 Any remaining balances not expended at the end of the fiscal year will be presented to City Council for approval of carryovers to FY 2026-27. EXHIBIT(S) 1. U.S. Department of Transportation Federal Highway Administration Agreement Submitted By: Rodolfo Rosas, P.E., Acting Executive Director – Public Works Agency Approved By: Alvaro Nuñez, City Manager 1 of 18 1.Federal Award No. 693JJ32640098 2.Effective Date See No. 17 Below 3.Assistance Listings No. 20.939 4.Award To City of Santa Ana 20 Civic Center Plaza, M-43 Santa Ana, CA 92702 Unique Entity Id.: KZE9G2M4GRX9 TIN No.: 95-6000785 5.Sponsoring Office U.S. Department of Transportation Federal Highway Administration Office of Safety 1200 New Jersey Avenue, SE HSSA-1, Mail Drop E71-117 Washington, DC 20590 6.Period of Performance Effective Date of Award – 42 months 7.Total Amount Federal Share: Recipient Share: Other Federal Funds: Other Funds: Total: $651,200.00 $162,800.00 $0 $0 $814,000.00 8.Type of Agreement Grant 9.Authority Section 24112 of the Infrastructure Investment and Jobs Act (IIJA; Pub. L. 117–58, November 15, 2021) 10.Procurement Request No. HSA240394PR 11.Federal Funds Obligated $651,200.00 12.Submit Payment Requests To See Article 5. 13.Accounting and Appropriations Data 15X0173E50.0000.055SR10500.5592000000.4101 0.61006600 14.Description of the Project SS4A Planning and Demonstration Grant for City of Santa Ana Safe Routes to Parks and Wheelchair Assessment Plan. The project will identify needed traffic safety improvements and countermeasures through community engagement that align with the Vision Zero Safety Plan and identify missing and non -ADA compliant wheelchair ramps citywide. RECIPIENT 15.Signature of Person Authorized to Sign ___________________________________ Date Signature Alvaro Nuñez City Manager FEDERAL HIGHWAY ADMINISTRATION 16.Signature of Agreement Officer ______________________________________ Signature Date Name: Hector R. Santamaria Title: Agreement Officer Approved as to form:___________________ Kyle Nellesen Assistant City Attorney City of Santa Ana 2 of 18 U.S. DEPARTMENT OF TRANSPORTATION GRANT AGREEMENT UNDER THE FISCAL YEAR 2023 SAFE STREETS AND ROADS FOR ALL GRANT PROGRAM This agreement is between the United States Department of Transportation’s (the “USDOT”) Federal Highway Administration (the “FHWA”) and the City of Santa Ana (the “Recipient”). This agreement reflects the selection of the Recipient to receive a Safe Streets and Roads for All (“SS4A”) Grant for the City of Santa Ana Safe Routes to Parks and Wheelchair Assessment Plan. The parties therefore agree to the following: ARTICLE 1 GENERAL TERMS AND CONDITIONS 1.1 General Terms and Conditions. (a)In this agreement, “General Terms and Conditions” means the content of the document titled “General Terms and Conditions Under the Fiscal Year 2023 Safe Streets and Roads for All (“SS4A”) Grant Program,”, dated March 17, 2025, which is available at https://www.transportation.gov/grants/ss4a/grant-agreements under “Fiscal Year 2023.” Articles 7–30 are in the General Terms and Conditions. The General Terms and Conditions are part of this agreement. (b)The Recipient acknowledges that it has knowledge of the General Terms and Conditions. Recipient also states that it is required to comply with all applicable Federal laws and regulations including, but not limited to, the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR part 200); National Environmental Policy Act (NEPA) (42 U.S.C. § 4321 et seq.); and Build America, Buy America Act (IIJA, div. G §§ 70901-27). (c)The Recipient acknowledges that the General Terms and Conditions impose obligations on the Recipient and that the Recipient’s non-compliance with the General Terms and Conditions may result in remedial action, termination of the SS4A Grant, disallowing costs incurred for the Project, requiring the Recipient to refund to the FHWA the SS4A Grant, and reporting the non-compliance in the Federal-government-wide integrity and performance system. 3 of 18 ARTICLE 2 APPLICATION, PROJECT, AND AWARD 2.1 Application. Application Title: SS4A Planning and Demonstration Grant for City of Santa Ana Safe Routes to Parks and Wheelchair Assessment Plan Application Date: 09/20/2023 2.2 Award Amount. SS4A Grant Amount: $651,200.00 2.3 Federal Obligation Information. Contractual: $651,200 Federal Obligation Type: Single 2.4 Budget Period. Budget Period: See Block 6 of Page 1 2.5 Grant Designation. Designation: Planning and Demonstration 4 of 18 ARTICLE 3 SUMMARY PROJECT INFORMATION 3.1 Summary of Project’s Statement of Work. The project will be completed in one phase. The project scope includes the following: 1. Development of the safe routes to parks and recommended traffic safety and wheelchair improvements with exhibits and cost estimates (the Plan). 2. Preparation and development of the Plan that will include goals and policies, relation to other City plans, outreach summary, recommended traffic safety and wheel improvements with exhibits, cost estimates, and best practices toolbox. 3. Project Management: The City shall be the lead agency for the Safe Routes to Parks and Wheelchair Assessment Plan, and the designated City Project Manager will coordinate project management through the Traffic Engineering Section of the Public Works Agency. However, because this Project will require cooperation with other internal and external agencies, the Consultant shall show a demonstrated ability to interface and coordinate with the multiple agencies. Other agencies will provide necessary input on project design including: a. City Public Works Agency b. City Planning & Building Agency c. Santa Ana Police Department (SAPD) d. Orange County Transportation Authority (OCTA) e. California Department of Transportation (Caltrans) f. Santa Ana Unified School District (SAUSD) The Consultant shall be expected to interface both locally with City staff and other affected agencies as necessary, as well as participating in discussions and presentations with the wider design team at periodic project milestones. In order to ensure a timely progression of the project from inception to final deliverable, the following activities should be anticipated once the Notice to Proceed (NTP) is authorized and as the Project progresses: • Project Kick-off Meeting • Weekly PDT Meetings • Forty-eight (48) Community Workshops (one (1) for each park) • Up to Five (5) Community Stakeholder Meetings • Two (2) City Council Meetings/Presentations • Project Management Plan and Schedule • Monthly Progress Reports • Monthly Cost Accounting • Quality Assurance / Quality Control Of particular importance are the monthly PDT Meetings. The consultant shall prepare, update, and provide staff with a punch list prior to the meeting. City staff will be participating and guiding the development of the Safe Routes to Parks and Wheelchair Assessment Plan throughout the process. 4. Data collection: The wheelchair ramps assessment includes field check citywide wheelchair locations to determine locations that have existing wheelchairs, missing wheelchair ramps or have non-ADA compliant wheelchair ramps. Data collection will include, but not be limited to; 5 of 18 cross/directional slopes, lane configurations, street classification, lane widths, traffic citations, street lighting, trees, transit stops, transit boarding/alighting, street crossings, and adjacent land uses. 5. Community Survey: The Plan will require extensive community engagement to develop traffic safety improvements that are both community driven and supported by the findings of the on- going Santa Ana Vision Zero Plan. The City will leverage its well-established relationship with 64 citywide neighborhood associations and working relationships with schools. A community survey to assess safety concerns shall be conducted to assist in determining the prioritization criteria in later tasks. 6. Analysis: The analysis will consist of a thorough review and study of the data collected particularly the citywide collisions within the past five-years (20,000+). Special focus will be placed on all pedestrian and bicycle involved collisions. The analysis will review collisions to identify correctable collision patterns. The review will include, but not be limited to; time of day, day of the week, age of parties, year by year trends, primary collision factors, type of collisions, severity of injury, and fatalities. Review of actual collision reports for the past five-years will be required. 7. Location Prioritization and Field Review: Conduct a safety evaluation and field reviews for street segments and intersections that present the highest risk to vulnerable roadways users (bicyclists and pedestrians). A prioritization of risk factors shall be established as part of this Task and may include collision patterns, severity of injuries, and proximity to school, parks, or other pedestrian/bicycle generating uses. The field reviews shall be conducted while adjacent schools are in session. 8. Recommended Countermeasures: Based on the data collection, field review and collision analysis; street improvements/counter-measures shall be proposed to mitigate potential future collisions, including multiple alternatives where appropriate. The alternative street improvement options may vary in cost or ease of implementation. Countermeasures shall include engineering, enforcement, and education activities. All options will be considered. This project will encourage use of innovative and creative street improvement options. 9. Consistency Review: All proposed countermeasures shall be reviewed for consistency with local, regional, and state policies, regulations, and guidelines. Potential countermeasures shall not be ruled out due to inconsistency, however inconsistencies shall be identified and recommendations to allow implementation offered. These recommendations may include, but not be limited to; engineering surveys for speed limit reductions, reclassification of streets, or obtaining approval for pilot/study projects. 10. Cost Estimates: Cost estimates will be prepared for each street improvement option for each street segment and/or intersection. 11. Improvement Prioritization: A prioritization system to rank proposed countermeasures along street segments or intersections with the highest opportunity for collision reductions shall be developed. The prioritization system will establish criteria from the data collection, community survey, field review, and collision analysis. Criteria may include, but not be limited to; volumes of motor vehicles, volumes of pedestrians and bicyclists, speed of motor vehicles, number of collisions, collision patterns, severity of injuries, ease of implementation, cost, and proximity to specific land-uses. 12. Coordination of Multiple Projects: In addition to this project, the consultant must be in coordination with the Sustainable Communities Program – Active Transportation & Safety SCAG project and required coordination of the abovementioned project by the consultant awarded the contract to perform the work of each respective project shall be required to ensure the efficient and effective implementation of the proposed projects in a safe and timely manner. Consultants 6 of 18 shall make every effort necessary to avoid any delays on each of the project schedules. Consultants shall notify the City Engineer as soon as any potential delay on any portion of contract work is known or identified. Consultants shall work together in a good faith effort to ensure projects are delivered in an efficient, effective, safe, and timely manner. 13. Final Plan Report: Final report shall include but not be limited to the following: i. Introduction ii. Relationship of this document to existing documents iii. Collision analysis iv. Toolbox of potential street improvements v. Recommended improvements vi. Cost estimates vii. Prioritization viii. Matrix of proposed countermeasures ix. Appendices (include all relevant data) SUMMARY OF PRODUCTS The required products, which are to be delivered to the Traffic Engineering section of the City of Santa Ana Public Works Agency, shall be as follows: • All data collection information for each street segment/intersection. • The draft Safe Routes to Parks and Wheelchair Assessment Plan report. (electronic) • The final Safe Routes to Parks and Wheelchair Assessment Plan report. (10 hard copies, one electronic) All written reports, information, data, charts, tables, maps, drawings, etc. in electronic format acceptable to the City of Santa Ana. 3.2 Project’s Estimated Schedule. Supplemental Planning Schedule Milestone Schedule Date Planned NEPA Completion Date: October 7, 2024 Planned Draft Plan Completion Date: June 30, 2028 Planned Final Plan Completion Date: July 31, 2028 Planned Final Plan Adoption Date: August 31, 2028 Planned SS4A Final Report Date: September 30, 2028 3.3 Project’s Estimated Costs. (a) Eligible Project Costs 7 of 18 Eligible Project Costs SS4A Grant Amount: $651,200 Other Federal Funds: $0 State Funds: $0 Local Funds: $ 162,800 In -Kind Match: $ 0 Other Funds: $0 Total Eligible Project Cost: $814,000 (c) Indirect Costs Indirect costs are allowable under this Agreement in accordance with 2 CFR part 200 and the Recipient’s approved Budget Application. In the event the Recipient’s indirect cost rate changes, the Recipient will notify FHWA of the planned adjustment and provide supporting documentation for such adjustment. This Indirect Cost provision does not operate to waive the limitations on Federal funding provided in this document. The Recipient’s indirect costs are allowable only insofar as they do not cause the Recipient to exceed the total obligated funding. 8 of 18 ARTICLE 4 RECIPIENT INFORMATION 4.1 Recipient Contact(s). Michael Arizabal Senior Transportation Analyst City of Santa 20 Civic Center Plaza, M-43 714-647-5627 marizabal@santa-ana.org 4.2 Recipient Key Personnel. Name Title or Position Zdenek Kekula Principal Civil Engineer Ruben Castaneda Senior Engineer Mauricio Castaneda Associate Engineer Victor Chaidez Associate Engineer Azadeh Azad Assistant Engineer 4.3 USDOT Project Contact(s). Safe Streets and Roads for All Program Manager Federal Highway Administration Office of Safety HSSA-1, Mail Stop: E71-117 1200 New Jersey Avenue, S.E. Washington, DC 20590 202-366-2822 SS4A.FHWA@dot.gov and Agreement Officer (AO) Federal Highway Administration Office of Acquisition and Grants Management HCFA-33, Mail Stop E62-310 1200 New Jersey Avenue, S.E. Washington, DC 20590 HCFASS4A@dot.gov And Division Administrator - California Agreement Officer’s Representative (AOR) 650 Capitol Mall, Ste. 4-100 Sacramento, CA 95814 9 of 18 916-498-5001 Hdaca@dot.gov and Mike Shami California Division Office Lead Point of Contact Competitive Grant Manager 650 Capitol Mall, Ste. 4-100 Sacramento, CA 95814 916-498-5853 mike.shami@dot.gov ARTICLE 5 USDOT ADMINISTRATIVE INFORMATION 5.1 Office for Subaward and Contract Authorization. USDOT Office for Subaward and Contract Authorization: FHWA Office of Acquisition and Grants Management SUBAWARDS AND CONTRACTS APPROVAL Note: See 2 CFR § 200.331, Subrecipient and contractor determinations, for definitions of subrecipient (who is awarded a subaward) versus contractor (who is awarded a contract). Note: Recipients with a procurement system deemed approved and accepted by the Government or by the Agreement Officer (the “AO”) are exempt from the requirements of this clause. See 2 CFR 200.317 through 200.327. In accordance with 2 CFR 200.308(f)(6), the recipient or subrecipient shall obtain prior written approval from the USDOT agreement officer for the subaward, if the subaward activities were not proposed in the application or approved in the Federal award. This provision is in accordance with 2 CFR 200.308 (f) (6) and does not apply to procurement transactions for goods and services. Approval will be issued through written notification from the AO or a formal amendment to the Agreement. The following subawards and contracts are currently approved under the Agreement by the AO. This list does not include supplies, material, equipment, or general support services which are exempt from the pre-approval requirements of this clause. 5.2 Reimbursement Requests (a) The Recipient may request reimbursement of costs incurred within the budget period of this agreement if those costs do not exceed the amount of funds obligated and are allowable under the applicable cost provisions of 2 C.F.R. Part 200, Subpart E. The Recipient shall not request reimbursement more frequently than monthly. (b) The Recipient shall use the DELPHI iSupplier System to submit requests for reimbursement to the payment office. When requesting reimbursement of costs incurred or credit for cost share incurred, the Recipient shall electronically submit supporting cost detail with the SF-270 (Request for Advance or Reimbursement) or SF-271 (Outlay Report and Request for Reimbursement for Construction Programs) to clearly document all costs incurred. 10 of 18 (c) The Recipient’s supporting cost detail shall include a detailed breakout of all costs incurred, including direct labor, indirect costs, other direct costs, travel, etc., and the Recipient shall identify the Federal share and the Recipient’s share of costs. If the Recipient does not provide sufficient detail in a request for reimbursement, the Agreement Officer’s Representative (the “AOR”) may withhold processing that request until the Recipient provides sufficient detail. (d) The USDOT shall not reimburse costs unless the AOR reviews and approves the costs to ensure that progress on this agreement is sufficient to substantiate payment. (e) In the rare instance the Recipient is unable to receive electronic funds transfers (EFT), payment by EFT would impose a hardship on the Recipient because of their inability to manage an account at a financial institution, and/or the Recipient is unable to use the DELPHI iSupplier System to submit their requests for disbursement, the FHWA may waive the requirement that the Recipient use the DELPHI iSupplier System. The Recipient shall contact the Division Office Lead Point of Contact for instructions on and requirements related to pursuing a waiver. (f) The requirements set forth in these terms and conditions supersede previous financial invoicing requirements for Recipients. 11 of 18 ARTICLE 6 SPECIAL GRANT TERMS 6.1 SS4A funds must be expended within five years after the grant agreement is executed and DOT obligates the funds, which is the budget period end date in section 10.3 of the Terms and Conditions and section 2.4 in this agreement. 6.2. The Recipient demonstrates compliance with civil rights obligations and nondiscrimination laws, including Titles VI of the Civil Rights Act of 1964, the Americans with Disabilities Act (ADA), and Section 504 of the Rehabilitation Act, and accompanying regulations. Recipients of Federal transportation funding will also be required to comply fully with regulations and guidance for the ADA, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and all other civil rights requirements. 6.3 SS4A Funds will be allocated to the Recipient and made available to the Recipient in accordance with FHWA procedures. 6.4 The Recipient of a Planning and Demonstration Grant acknowledges that the City of Santa Ana Safe Routes to Parks and Wheelchair Assessment Plan will be made publicly available and agrees that it will publish the final City of Santa Ana Safe Routes to Parks and Wheelchair Assessment Plan on a publicly available website. 6.5 The Recipient of a Planning and Demonstration Grant that involves a demonstration activity agrees to provide an assessment of each demonstration activity and update the existing Action Plan, which will incorporate the information gathered in the Action Plan’s list of projects or strategies and/or inform another part of the existing Action Plan. The Recipient also agrees that demonstration activities are temporary in nature and must be removed and/or ended following the conclusion of the project if the assessment of the demonstration activities does not affirm that the activities provide safety benefits. 6.6 Pursuant to the court’s preliminary injunction order in State of California v. Duffy, 1:25-cv-00208-JJM- PAS (D.R.I.) (June 19, 2025), DOT will not impose or enforce the challenged immigration enforcement condition* or any materially similar terms and conditions, to any grant funds awarded, directly or indirectly, to Plaintiff States or local government entities within those States (collectively referred to as “Plaintiff State Entities”), or otherwise rescind, withhold, terminate, or take other adverse action, absent specific statutory authority, based on the challenged immigration enforcement condition while DOT is subject to an injunction. DOT will not require Plaintiff State Entities to make any certification or other representation related to compliance the challenged immigration enforcement condition nor will DOT construe acceptance of funding from DOT as certification as to the challenged immigration enforcement condition. *The challenged immigration enforcement condition: “[T]he Recipient will cooperate with Federal officials in the enforcement of Federal law, including cooperating with and not impeding U.S. Immigration and Customs Enforcement (ICE) and other Federal offices and components of the Department of Homeland Security in the enforcement of Federal immigration law.” 6.7 There are no other special grant requirements. 12 of 18 ATTACHMENT A PERFORMANCE MEASUREMENT INFORMATION Study Area: The study area consists of two primary components: the first includes all walking/biking/rolling routes to and from each of the City’s 48 local parks and facilities and the second component is a field assessment of all wheelchair ramps citywide. Baseline Measurement Date: October 1, 2026 Baseline Report Date: December 1, 2026 Table 1: Performance Measure Table Measure Category and Description Measurement Frequency and Reporting Deadline Costs [for all Grants] Project Costs: Quantification of the cost of each eligible project carried out using the grant Within 120 days after the end of the period of performance Lessons Learned and Recommendations [for all Grants] Lessons Learned and Recommendations: Description of lessons learned and any recommendations relating to future projects or strategies to prevent death and serious injury on roads and streets. Within 120 days after the end of the period of performance 13 of 18 ATTACHMENT B CHANGES FROM APPLICATION Describe all material differences between the scope, schedule, and budget described in the application and the scope, schedule, and budget described in Article 3. The purpose of Attachment B is to clearly and accurately document any differences in scope, schedule, and budget to establish the parties’ knowledge and acceptance of those differences. See Article 11 for the Statement of Work, Schedule, and Budget Changes. If there are no changes, please insert “N/A” in Section 3.3 of the table. Scope: N/A Schedule: The schedule times in block 6 of page one and in Article 3.2 of this agreement are different from the schedule in the application narrative and SF-424 submitted with the application materials. The schedule time frame was adjusted to align with the anticipated grant execution and schedule contingency, and to complete a thorough comprehensive safety action plan. Budget: N/A The table below provides a summary comparison of the project budget. Fund Source Application Section 3.3 $ % $ % Previously Incurred Costs (Non-Eligible Project Costs) Federal Funds N/A Non-Federal Funds N/A Total Previously Incurred Costs N/A Future Eligible Project Costs SS4AFunds N/A Other Federal Funds N/A Non-Federal Funds N/A Total Future Eligible Project Costs N/A Total Project Costs N/A 14 of 18 ATTACHMENT C [RESERVED] 15 of 18 ATTACHMENT D [RESERVED] 16 of 18 ATTACHMENT E LABOR AND WORK 6.1 Efforts to Support Good-Paying Jobs and Strong Labor Standards The Recipient states that rows marked with “X” in the following table are accurate: X The Recipient or a project partner promotes robust job creation by supporting good-paying jobs directly related to the project with free and fair choice to join a union. (Describe robust job creation and identify the good-paying jobs in the supporting narrative below.) X The Recipient or a project partner will invest in high-quality workforce training programs such as registered apprenticeship programs to recruit, train, and retain skilled workers, and implement policies such as targeted hiring preferences. (Describe the training programs in the supporting narrative below.) X The Recipient or a project partner will partner with high-quality workforce development programs with supportive services to help train, place, and retain workers in good-paying jobs or registered apprenticeships including through the use of local and economic hiring preferences, linkage agreements with workforce programs, and proactive plans to prevent harassment. (Describe the supportive services provided to trainees and employees, preferences, and policies in the supporting narrative below.) X The Recipient or a project partner will partner and engage with local unions or other worker-based organizations in the development and lifecycle of the project, including through evidence of project labor agreements and/or community benefit agreements. (Describe the partnership or engagement with unions and/or other worker-based organizations and agreements in the supporting narrative below.) X The Recipient or a project partner will partner with communities or community groups to develop workforce strategies. (Describe the partnership and workforce strategies in the supporting narrative below.) The Recipient or a project partner has taken other actions related to the Project to create good-paying jobs with the free and fair choice to join a union and incorporate strong labor standards. (Describe those actions in the supporting narrative below.) The Recipient or a project partner has not yet taken actions related to the Project to create good-paying jobs with the free and fair choice to join a union and incorporate strong labor standards but, before beginning construction of the Project, will take relevant actions described in schedule B. (Identify the relevant actions from schedule B in the supporting narrative below.) X The Recipient or a project partner has not taken actions related to the Project to improve good-paying jobs and strong labor standards and will not take those actions under this award. 6.2 Supporting Narrative. The City of Santa Ana City Council approved a Community Workforce Agreement (CWA) by and between the City of Santa Ana and Los Angeles/Orange Counties. The agreement requires all contractors and subcontractors to comply with all the applicable laws, and regulations requiring the payment of prevailing wages and all contractors are to be bound to the agreement whether they are union or non-union. 17 of 18 Per the CWA, 30% of total work hours to be performed by workers from Tier 1 and Tier 2 underrepresented ZIP Codes in Orange County. The local Unions will exert their best efforts to recruit and refer sufficient numbers of skilled craft workers to fulfill the labor requirements of the Contractor, including specific employment obligations to which the Contractor may be legally and/or contractually obligated; and to refer apprentices as requested to develop a larger, skilled workforce. The Unions will work with their affiliated regional and national unions, and jointly with the CWA Administrator and others designated by the City, to identify and refer competent craft persons as needed for Project Work, and to identify and hire individuals, particularly residents of the City, for entrance into joint labor/management apprenticeship programs, or to participate in other identified programs and procedures to assist individuals in qualifying and becoming eligible for such apprenticeship programs, all maintained to increase the available supply of skilled craft personnel for Project Work and future construction of maintenance work to be undertaken by the City. The Unions and Contractors agree that they will not discriminate against any employee or applicant for employment in hiring and dispatching on the basis of race, color, religion, sex, gender, national origin, age, membership in a labor organization, sexual orientation, political affiliation, marital status or disability. Further, it is recognized that the City has certain policies, programs, and goals for the utilization of local small business enterprises. The Parties shall jointly endeavor to assure that these commitments are fully met, and that any provisions of this Agreement which may appear to interfere with local small business enterprises successfully bidding for work within the scope of this Agreement shall be carefully reviewed, and adjustments made as may be appropriate and agreed upon among the Parties, to ensure full compliance with the spirit and letter of the City’s policies and commitment to its goals for the significant utilization of local small businesses as direct Contractors or suppliers for Project Work. The Unions and Contractors agree that, to the extent allowed by law, and as long as they possess the requisite skills and qualifications, the Unions will exert their best efforts to refer and/or recruit sufficient numbers of skilled craft “Local Residents,” as defined herein, to fulfill the requirements of the Contractors. In recognition of the fact that the City and the communities surrounding Project Work will be impacted by the construction of the Project Work, the parties agree to support the hiring of workers from the residents of these surrounding areas, as well as Veterans and individuals who have successfully completed the Building Trades Multi-Craft Core Curriculum Pre-Apprenticeship Program, regardless of where they reside, for Project Work. The full CWA is available for download here: https://storage.googleapis.com/proudcity/santaanaca/uploads/2022/02/Community-Workforce-Agreement- 12_20_2023.pdf 18 of 18 ATTACHMENT F CRITICAL INFRASTRUCTURE SECURITY AND RESILIENCE 1. Efforts to strengthen the Security and Resilience of Critical Infrastructure against both Physical and Cyber Threats. The Recipient states that rows marked with “X” in the following table are accurate: X The Recipient demonstrates, prior to the signing of this agreement, effort to consider and address physical and cyber security risks relevant to the transportation mode and type and scale of the activities. The Recipient appropriately considered and addressed physical and cyber security and resilience in the planning, design and oversight of the project, as determined by the Department and the Department of Homeland Security. The Recipient complies with 2 CFR 200.216 and the prohibition on certain telecommunications and video surveillance services or equipment. 2. Supporting Narrative. All City of Santa Ana staff are required, as part of their employment, to be up to date on cyber security training courses and workplace safety best practices. As cyberattacks against state and local governments are on the rise, special attention is made to defend against ransomware, social engineering, and phishing. The City’s IT department promotes the reporting of any potential threats and employees are required to change their work passwords every 90 days.