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HomeMy WebLinkAboutMARINE CORPS COMMUNITY SERVICES (4) f`i l��f1';CI f10 f;,-LG',!1RFQ N-2026-007 [4AY r e-CF-M CfYy[XE JAN i 2626 o.Q�tQ) MGn r- S rv1M Ntr%Cj�r CAT16 Tap web&r(pz) .,. MARINE CORPS SERVIC SITY 4200 MCCS PNM-SP25-0617 1. Parties in Agreement. This Agreement is between Marine Corps Community Services, Marine Corps Base Camp Pendleton, hereinafter called "MCCS" and City of Santa Ana, 60 Civic Center Drive Santa Ana, CA 92701, hereinafter referred to as "SPONSOR." 2. Event or Program to be Sponsored. SPONSOR agrees to sponsor the following MCCS events, programs, or advertisements, "Various Marketing Opportunities" (hereinafter referred to as the "Event") that will be held at MCB Camp Pendleton in accordance with details provided in Paragraph 3, below. 3. Scope of the Agreement. a. Signed agreement shall be returned by 29 December 2025. b. Sponsor agrees to provide the following in exchange for recognition and event specific promotional opportunities: (1) Cash in the amount of Six Thousand One Hundred Dollars ($6,100.00), for the following: - Two Thousand Dollars ($2,000.00) for the 2026 MCCS Mini Career Expo (January - May), due on or before January 1, 2026; - Two Thousand Dollars ($2,000.00) for the 2026 MCCS Mini Career Expo (June - October), due on or before June 1, 2026; - Six Hundred Dollars ($600.00) for the 2026 MCCS First Responders Hiring Events on June 3 and June 4, 2026, due on or before June 1, 2026; - Seven Hundred Fifty Dollars ($750.00) for the 2026 TRS Bulletin Advertising (January - June), due on or before January 1, 2026; - Seven Hundred Fifty Dollars ($750.00) for the 2026 TRS Bulletin Advertising (July - October), due on or before July 1, 2026; (2) Sponsor to provide their own table, chairs, and table cloth at Friday Mini Fairs; (3) For this agreement and for this agreement only, Sponsor acknowledges Section 8 Indemnity will be modified as follows: SPONSOR agrees to indemnify, defend, and hold harmless MCCS, the U.S. Government, the U.S, Marine Corps, and their officers and employees, agents, successors, and assigns ('MCCS Indemnified Parties'), from and against any and all claims, damages, liabilities, losses, government proceedings, and costs DUCIIHICtlt CF12;it«I gym: , Dec 2022 4:421 P:L! PST 55 4200 PNM-SP25-0617 Page 2 and expenses, including reasonable attorneys' fees and costs of suit, arising out of any or all aspects of this Agreement and Event, which are caused by or result from the actions or omissions of SPONSOR. MCCS agrees to indemnify, defend, and hold harmless SPONSOR, its City Council, its elected and appointed boards, officers, officials, employees, agents and volunteers ('SPONSOR Indemnified Parties'), from and against any and all claims, damages, liabilities, losses, government proceedings, and costs and expenses, including reasonable attorneys' fees and costs of suit, arising out of any or all aspects of this Agreement and Event, which are caused by or result from the actions or omissions of MCCS. Nothing in this Agreement shall be considered to waive MCCS' sovereign immunity. TERMINATION OF THIS AGREEMENT shall not affect the continuing obligations of each of the parties under this Agreement; (4) Sponsor to provide 11 in x 17 in flyer artwork to MCCS Marketing on or before January 1, 2026, and; (5) Advertisements must contain the disclaimer, "No Department of Defense, U.S. Marine Corps or Marine Corps Community Services endorsement implied." C. MCCS agrees to provide the following recognition and promotional opportunities: (1) 2026 MCCS Mini Career Expo (January-May). MCCS shall provide: (a)Opportunity for 1Oft x 1Oft outdoor display space with branded pop-up tent, tablecloth, staff in branded uniforms and branded tabletop displays. Must provide own table,pop-up tent, chairs and self set-up; (b)Dates in 2026 are as follows: JAN—9, 16, 30; FEB--6, 13, 27; MAR—6, 12, 13, 20, 27; APR—3, 10, 17, 24; MAY— 1, 8, 15, 22; (e)Branded vehicles may park in close proximity to Event in designated parking spaces; (d)Set-up is on the grassy area outside of Leatherneck Lanes-Transition Readiness Facility Bldg. 1339 and to commence NO earlier than 10:45 am; (e)All logistics, base access, driving directions and coordination of Event by TRS Employment Specialist, and; (f) For this agreement and for this agreement only, MCCS acknowledges Section 8 Indemnity will be modified as follows: SPONSOR agrees to indemnify, defend, and hold harmless MCCS, the U.S. Government, the U.S.Marine Corps, and their officers and employees, agents, successors, and assigns ('MCCS Indemnified Parties'), from and against any and all claims, damages, liabilities, losses, government proceedings, and costs and expenses, including reasonable attorneys' fees and costs of suit, arising out of any or all aspects of this Agreement and Event, which are caused by or result from the actions or omissions of SPONSOR. Document created on: 3 Dec 2025 4:42 PM PST SS 4200 PNM-S P2 5-06[7 Page.3 MCCS agrees to indemnify, defend, and hold harmless SPONSOR, its City Council, its elected and appointed boards, officers, officials, employees, agents and volunteers ('SPONSOR Indemnified Parties'), from and against any and all claims, damages, liabilities, losses, government proceedings, and costs and expenses, including reasonable attorneys' fees and costs of suit, arising out of any or all aspects of this Agreement and Event, which are caused by or result from the actions or omissions of MCCS. Nothing in this Agreement shall be considered to waive MCCS' sovereign immunity. TERMINATION OF THIS AGREEMENT shall not affect the continuing obligations of each of the parties under this Agreement. (2) 2026 MCCS Mini Career Expo (June-Oct). MCCS shall provide: (a)Opportunity for 10ft x 10ft outdoor display space with branded pop-up tent, tablecloth, staff in branded uniforms and branded tabletop displays. Must provide own table,pop-up tent, chairs and self set-up; (b)Dates are as follows: JUN—5, 12, 26; JUL-- 10, 17, 24, 31; AUG—7, 14, 21,28; SEP—4, 17, 18,25; OCT--2, 9, 23, 30; (C)Branded vehicles may park in close proximity to Event in designated parking spaces; (d)Set-up is on the grassy area outside of Leatherneck Lanes-Transition Readiness Facility Bldg. 1339 and to commence NO earlier than 10:45 am, and; (e)All logistics, base access, driving directions and coordination of Event will be coordinated by TRS Employment Specialist. (3) 2026 MCCS First Responders Hiring Event- Camp Horno. MCCS shall provide: (a)Opportunity for one (1) table and two(2) chairs at the Event; (b)Opportunity to hand out marketing materials at the Event; (c)Opportunity for company name included on Event listing, as available, and; (d)AII logistics, base access, driving directions and coordination of Event will be coordinated by TRS Employment Specialist. (4) 2026 MCCS First Responders Hiring Event-Pacific Views. MCCS shall provide: (a)Opportunity for one (1) table and two (2) chairs at the Event; (b)Opportunity to hand out marketing materials at the Event; (c)Opportunity for company name included on Event listing, as available, and; (d)AII logistics, base access, driving directions and coordination of Event will be coordinated by TRS Employment Specialist. Document created oa:3 Dec 2025 4:42 PM PST SS 4200 PNM-SP25-0617 Page 4 (5) 2026 Advertising - TRS Bulletin Board for Santa Ana PD (January - June). MCCS shall provide: (a)Opportunity for l 1x17 Flyer on the TRS Bulletin Board from January — June 2026. (6) 2026 Advertising - TRS Bulletin Board for Santa Ana PD (July - October). MCCS shall provide: (a)Opportunity for I Ix17 Flyer on the TRS Bulletin Board from July — December 2026. 4. Payment Terms. SPONSOR agrees to provide the total fee of$6,100.00 to MCCS, in accordance with the indicated dates, via the MCCS online payment portal in the form of either an e-cheek or a credit card payment, as follows: a. Log in to meesep.com; b. At the homepage footer, select"Payments to MCCS"; C. Select the GREEN"Sponsorship/Advertising"button; d. Input your USERID "Santa Ana PD"and PW(already provided); e. Follow the prompts. 5. Schedule of Payments. Payments to be made as follows: a. Cash in the amount of Six Thousand One Hundred Dollars ($6,100.00), as outlined in section 3.b., as follows: Two Thousand Dollars ($2,000.00) for the 2026 Mini Career Expo January -May, due on or before January 1, 2026; b. - Two Thousand Dollars ($2,000,00) for the 2026 Mini Career Expo June - October, due on or before June 1, 2026; e. - Six Hundred Dollars ($600.00) for the 2026 First Responders Hiring Events, due on or before June 1, 2026; d. - Seven Hundred Fifty Dollars {$750.00) for the 2026 Advertising TRS Bulletin (January - June), due on or before January 1, 2026, and; e. - Seven Hundred Fifty Dollars ($750.00) for the 2026 Advertising TRS Bulletin (July - December), due on or before July 1, 2026. 6. Authority and Legal Status. MCCS Morale, Welfare and Recreation (MWR) activities are an integral part of the Department of Defense (DoD), and are Non-appropriated Fund Instrumentalities of the United States Government. DoD Instruction 10 IS.10 and Marine Corps Order P 1700.27B authorize MCCS to engage in commercial sponsorship. Commercial sponsorship is the act of providing assistance, funding, goods, equipment(including fixed assets), or services to MCCS MWR Document created on: 3 Dec 2023 4:42 PNI PST SS 4200 PNMI -SP25-0617 Page 5 programs and events by an individual, agency, association, company or corporation, or other entity for a specific period of time in return for public recognition or advertising promotions. Governing law under this Agreement is that of the United States Government. 7. Insurance. SPONSOR warrants that it carries a minimum general liability, product liability and automobile liability insurance coverage in the amount of$1 million per occurrence and $2 million aggregate. SPONSOR agrees to provide MCCS with a certificate of insurance describing the required coverage and naming the United States Government, the United States Marine Corps, Quantico Marine Corps Base, MCCS and Commandant of the Marine Corps (NAF Business and Support Services Division (MR)) as additional insureds upon request. S. Indemnity. SPONSOR agrees to indemnify, defend, and hold harmless MCCS, the U.S. Government, the U.S. Marine Corps, and their officers and employees, agents, successors, and assigns, from and against any and all claims, damages, liabilities, losses, government proceedings, and costs and expenses, including reasonable attorneys' fees and costs of suit, arising out of any or all aspects of this Agreement and Event. Third parties will look solely to SPONSOR for payment and satisfaction of an obligation or claim arising from this event, or breach of any warranty or representations made by it, or any act or omission by it in the performance of the Event outlined in this Agreement. TERMINATION OF THIS AGREEMENT shall not affect the continuing obligations of each of the parties under this paragraph. 9. Cost of Sponsorship. SPONSOR agrees that no amount of its cost of sponsoring the Event described in this Agreement will be charged to any entity or subdivision of the Federal Government under any circumstances. By entering into this Agreement, SPONSOR understands that there is no implication or promise on the part of MCCS or the United States Marine Corps to obligate or award appropriated funds for future business with SPONSOR. 10. Disclaimer. The United States Marine Corps and the Federal Government, including MCCS, are prohibited from officially endorsing or favoring sponsors. The parties agree that MCCS is required to disclaim official endorsement in any public recognition or media associated with a sponsored event. 11. Trademarks. a. SPONSOR's trademarks, label designs, product identifications, artwork, and other symbols and devices associated with SPONSOR's products or services are and shall remain SPONSOR's property. SPONSOR hereby authorizes MCCS to use SPONSOR's trademarks in promotions during the term of this agreement. The right to use SPONSOR's trademark is non-exclusive, non-assignable and non-transferable. All uses by MCCS of SPONSOR's trademarks shall inure solely to the benefit of the SPONSOR. b. This Agreement does not authorize SPONSOR to make use of any Marine Corps trademarks, including but not limited to those connected to MCCS programs. SPONSOR may make Document created on: 3 Dec 2025 4:42 PM PST SS 4200 PN?;1--SP_'�-00l Pale 6 factual statements in reference to the sponsored Events. Example: On SPONSOR's media, SPONSOR could state, `A proud Sponsor of Camp Pendleton MCCS Various Marketing Opportunities', however SPONSOR may not display any Marine Corps or MCCS logo, emblem, seal, trademark, or other protected mark. Marine Corps and MCCS trademarks are regulated by the U.S. Marine Corps Trademark Licensing Program. Information on this program, including FAQs, guidance on obtaining a license, and contact information for the Marine Corps Trademark and Licensing Office is available at www.tradcmark. marines.mil/Frequently-Asked-Questions/. 12. On Site Code of Conduct. a. The above referenced Event is to be held on a federal installation. Sponsors, and all persons acting on behalf of sponsor, to include but not limited to, sponsor's employees, agents, subcontractors, volunteers, and others in performance of the sponsor's obligation under this agreement shall abide by all DoD, DoN, USMC Orders and regulations,to include dress codes, alcohol and tobacco use. The consumption of alcohol is prohibited while on duty and outside of designated areas when in an off duty status. Alcohol consumption is for persons over the age of 21 years. Possession of any substance deemed illegal by the Federal Government, to include medical or recreational marijuana, is strictly prohibited. Violation of DoD, DoN and USMC Orders and regulations may result in fines, arrest or removal from the installation, none of which will divest Sponsor's obligations under this agreement. The use of tobacco products, to include smokeless products and electronic cigarettes, outside of designated smoking areas is strictly prohibited. Orders and regulations are available on-line. Copies of civilian dress code standards are available upon request. b. Pursuant to MCIWEST MCB CAMPENO 5760.1 and MCO P1700.27B, this agreement is only for the Event(s) identified above. The parties agree that the Sponsor will not sponsor any other Event(s) on this installation not listed above without executing a modification or new agreement. On the occasion Sponsor provides sponsorship at another Event(s), without expressed written approval in accordance with applicable Orders and policies, MCCS may immediately terminate the Agreement by written notice. 13. Independent Contractor. SPONSOR agrees to perform this Agreement as an independent contractor. This Agreement shall not be construed as creating an agency,partnership,joint venture or employment relationship between the parties. 14. Non-Exclusivity. This Agreement does not confer to SPONSOR an exclusive right to promote its products in the MCCS Commercial Sponsorship Program. MCCS reserves the right to accept sponsorships from entities competitive to SPONSOR. 15. Assignment. This Agreement is not assignable in whole or in part by any party hereto in the absence of prior written consent by the other party. DuCLllllellt created on: 3 Dee 210-15 4:42 PNf PST S5 4200 MM-SP2i-0617 Page 7 16. Termination. Either party may immediately terminate the Agreement as follows: a. Upon a material breach of Agreement terms; b. If the Event must be cancelled due to circumstances beyond reasonable control of either party such as an act of God, weather delays, Government restrictions and mission requirements, or unforeseen commercial delays. If the event is cancelled in whole or in part due to such reasons, MCCS may either refund sponsorship fees and in-kind items provided or reschedule the Event and provide all of the advertising and sponsorship rights set forth in this Agreement at no additional charge to SPONSOR. c. Upon seven (7) days written notice to the other party for any reason. If MCCS terminates this agreement by written notice, it shall be without penalty. Should SPONSOR terminate this Agreement by written notice, SPONSOR agrees to compensate MCCS for reasonable costs incurred. 17. Disputes. This Agreement is not subject to the Contracts Dispute Act of 1978, 41 U.S.C, Chapter 71. All disputes arising under or relating to this Agreement shall be resolved under this clause. All disputes relating to this agreement will be decided by the MCCS Contracting Officer, who will issue a written Final Decision and mail or otherwise furnish a copy thereof to SPONSOR. The Contracting Officer's decision will be final and conclusive unless within 90 (ninety) days from the date of SPONSOR's receipt of the Contracting Officer's Final Decision, SPONSOR mails or otherwise furnishes the Contracting Officer a written appeal (two copies) addressed to the Director, MCCS, (installation). The decision of the Director is final and conclusive and not subject to further appeal. The terms outlined above regarding the City of Santa Ana sponsorship of the "Various Marketing Opportunities"meet with my approval. For The Sponsor: Designated MCCS Appointee: Acceptance Date Acceptance Date See attached signature page Printed Name Printed Name Business Title Business Title Document created on: 3 Dec 2025 4:42 PM PST SS IN WITNESS WHEREOF,the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF TA ANA Zoe ALVARO NUNE City -7 City Manager APPROVED AS TO FORM: RECOMMENDED FOR APPROVAL: SONIA R. CARVALHO City Attorney By: TAMARA BOGOSIAN ROBERT RODRIGUEZ Senion Assistant City Attorney Chief of Police