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HomeMy WebLinkAboutItem 24 - Amendment to the Agreement for Additional Lighting at Centennial ParkPublic Works Agency www.santa-ana.org/pw Item # 24 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report January 20, 2026 TOPIC: Installation of Additional Lighting at the Centennial Park Playground AGENDA TITLE First Amendment to the Agreement with Musco Sports Lighting, LLC to Install Additional LED Lighting at Centennial Park Playground (Project No. 26-6007) (General Fund & Non -General Fund) RECOMMENDED ACTION Approve an amendment to the Fiscal Year 2025-26 Capital Improvement Program to include an additional $186,978 in construction funds for the Centennial Park Lighting Project (Project No. 26-6007). 2. Authorize the City Manager to execute a First Amendment to the agreement with Musco Sports Lighting, LLC to add playground LED sports lighting at Centennial Park, in an additional amount of $208,585, which includes $189,622 for construction and $18,963 for unanticipated or unforeseen work, for a total revised estimated project delivery cost of $1,516,978 (Agreement No. A-2026-XXX). GOVERNMENT CODE §84308 APPLIES: Yes DISCUSSION The Public Works Agency, Parks, Fleet, Facilities, and Refuse Division (PWA) oversees the maintenance and improvements for all City parks. Centennial Park operates as a multifunctional open space for local sports and citywide events. The 70-acre park features various amenities, including the Dan Young Soccer Complex, skate park, and lake, offering leisure, recreation, and entertainment opportunities for residents and visitors. On October 21, 2025, City Council awarded an agreement to Musco Sports Lighting, LLC to provide new LED sports lighting at Centennial Park fields 5 and 6 for a total amount not -to -exceed $1,308,393. In collaboration with Parks, Recreation, and Community Services Agency (PRCSA), staff has identified an additional opportunity for new lighting at the Centennial Park playground. The existing playground is unlit which limits playtime, especially during winter. Staff recommends amending the existing agreement with Musco Sports Lighting, LLC to include new lighting for the playground in the amount of $208,585 for a total revised estimated project delivery cost of $1,516,978 (Exhibit 1). The original Centennial Park Playground Lighting January 20, 2026 Page 2 project delivery schedule remains unchanged with an estimated completion date of December 31, 2026. New lighting will extend playtime into the evening hours. Additionally, the new light fixtures will include area lighting after dark to deter illegal activity. Staff proposes installing state-of-the-art, energy -efficient LED light fixtures and poles designed and manufactured by Musco Sports Lighting, LLC, which is consistent with LED sports lighting equipment recently installed throughout the City's park system. The proposed lighting system includes a 25-year warranty, thereby reducing long-term maintenance costs. Additionally, the new lighting will offer better directional capabilities, minimizing light pollution for nearby resident homes while providing after-hours area lighting. Musco Sports Lighting, LLC has successfully completed multiple sports lighting projects throughout the City, including Memorial Park, Thornton Park, Dan Young Soccer Complex, George Upton All Access Playground and Basketball Courts, Santa Ana Stadium, and Santiago Park. For each of these projects, Musco has delivered on schedule, adapted to changing conditions, and provided energy -efficient systems that reduce maintenance needs while minimizing light spill into adjacent neighborhoods. Their responsiveness and collaboration with City staff have resulted in quality improvements that continue to serve the community well. Santa Ana Ordinance No. NS-3041 authorizes the City to utilize contracts from any public agency employing a competitive bid process. Sourcewell Contract No. 041123-MSL with Musco Sports Lighting, LLC was awarded as a result of open, competitive bidding and meets the City's requirements. As a result, staff recommends approving the First Amendment to the agreement with Musco Sports Lighting, LLC to provide playground LED sports lighting at Centennial Park (Exhibit 2). ENVIRONMENTAL IMPACT CEQA determination for the project was made under previous City Council action on October 21, 2025 and staff filed Categorical Exemption Environment Review No. ER- 2025-97. The recommended actions are exempt from further review pursuant to Section 6103 of the CEQA Guidelines for projects consisting of the construction of new sports lighting. FISCAL IMPACT Funds are available for expenditure in the Fiscal Year 2025-26. Any remaining balances not expended by the end of the fiscal year will be presented to City Council for approval of carryovers to Fiscal Year 2026-2027. Centennial Park Playground Lighting January 20, 2026 Page 3 Fiscal Accounting Unit - Fund Accounting Unit, Amount Year Account No. Description Account Description (Project No.) 2025-26 05113263-66220 Capital Outlay Park Improvements — $186,978 (26-6007) Fund Improvements Other Than Buildings 01117607-66220 PWA Services — 2025-26 (26-6007) General Fund Improvements Other $21,607 Than Buildings TOTAL $208,585 EXHIBIT(S) 1. Capital Improvement Project Worksheet 2. First Amendment to the Agreement with Musco Sports Lighting, LLC Submitted By: Rodolfo Rosas, P.E., Acting Executive Director— Public Works Agency Approved By: Alvaro Nunez, City Manager PROJECT TITLE: Centennial Park Lighting PROJECT CATEGORY: Utility/Drainage/Lighting Improvements Park Facility LOCATION MAP N CITY OF SANTA ANA FY 25/26CIP CAPITAL IMPROVEMENT PROJECT WORKSHEET PROJECT DESCRIPTION: Install new LED lighting at Centennial Park (Fields 5 & 6, and Playground). PROJECT NEED: The installation of LED lighting will significantly improve visibility for players, coaches, and spectators during evening us, allowing the fields to support extended hours of operation and more programming. The lighting will illuminate a previously dark section of the park and pedestrian walkways. PROJECT COSTS FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 FY 30/31 FY 31/32 Construction 1,516,978 - - - - - - TOTAL 1,516,978 - - - - - - SOURCE OF FUNDS FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 FY 30/31 FY 31/32 CAPITAL OUTLAY/CELL 186,978 - - - - - - TOWER GENERAL FUND 1,330,000 TOTAL 1,516,978 - - - - AGENC7=r DIVISION: CONTACT: DATE: Public Works Parks, Fleet & Facilities Mike Ortiz, Deputy PIN Director/Parks, Fleet, and 12-Jan-2026 Facilities EXHIBIT 1 FIRST AMENDMENT TO AGREEMENT WITH MUSCO SPORTS LIGHTING. LLC FOR LED SPORTS LIGHTING AND TOTAL LIGHT CONTROL SYSTEM AT CENTENNIAL PARK THIS FIRST AMENDMENT to the above -referenced agreement is entered into on January 20, 2026 by and between Musco Sports Lighting, LLC ("Contractor") and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City„). RECITALS A. The parties entered into Agreement #A-2025-178, dated October 21, 2025 ("Agreement") by which Contractor agreed to provide services for the purchase and installation of LED sports lighting, control, and monitoring systems at Centennial Park. The term of the Agreement runs through December 31, 2026. The Agreement is current and in -effect. B. The parties now wish to amend the Agreement to add additional lighting for the playground area and increase the overall compensation. No other changes are contemplated by this First Amendment. The Parties therefore agree: Section 1, SCOPE OF SERVICES, is hereby amended to include Exhibits A-1 through A-3 detailing the work and services to be provided by the Contractor for the playground area. Section 2.a., COMPENSATION, is amended to increase the overall compensation by $208,565. The total amount to be expended under the term of this Agreement, including any extensions exercised by the parties, shall not exceed 1,516,978. Except as modified by this First Amendment, all terms and conditions of the Agreement shall remain in full force and effect. ATTEST JENNIFER L. HALL City Clerk APPROVED AS TO FORM Sonia R. Carvalho City Attorney 1{C" E NELLESEN Assistant City Attorney RECOMMENDED FOR APPROVAL R o d o I f o R o s a s RODOLFO ROSAS, P.E. Acting Executive Director Public Works Agency CITY OF SANTA ANA ALVARO NLNEZ City Manager CONTRACTOR James Hansen Title: Secretary CL uCL i - - 7 ; . £§ 22 2 G «] m f ( ; ƒ§ +I a - 2 n .- E \� \ )k 2 _0 _- - m /) }- e% llw 13 \\ \� k� �k\ E\ ._ Eli] § \ um /\ }wm ■ » /{ k k{ )>� ))) � �§ aj ){k JL Lr o _:� ___ ` o I« f( ® # - \ 79 « \` 2G;■ _ §{w k0 !7 ... _ . _ j�* q 20 f� ( ( ) k� . _ boo ( ( \a Ln \)\ u i� -_ • - $.,_� % .. Ln § d a/ a | m§ . _ _ � ° _ c § } �\ /\ k ƒ /) {L - -. � .. .. ) \ / / ' - a ƒ ƒ / $ �=:•3 . ! e { z um B \ ( > y to § f k\ § < M■ \�( _ \)_ / _ - � % ktf{ ar�!l st0 \] \\ k) - \\\ !`E� ■f/«t\°^� #: :«fie _ [§ eu =a rO § ƒ_ T a , I- z 2 u (( «\\ J_/ u z . !:a \ L § \ �{ ) }) m� C.0 \f§ § �5 �m� U 2 F f`pr ■ n �Z) kc ` I-z R v m 9 G1 0 o } d N > 2 E mE d: v �a 3 a OE Ea +� ¢o o} C7 00 O1 J y c d. 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N A O oG Z _ d � y � c 0 v v 0 U a O O a d d a 0 j Ln rN cri n 3 Ll 4' - C4 Q� O Li- ao • 1 � ro • . .. p w Ln LW o tv� a U Of LU w 4 LD Exhibit A-2 Project Information Control System Control System ID: Control System Type: Communication Type: 1 of 1 Control -Link ®,Coitrol and Monitoring �► r System •`P©werLine-ST Power Requirements Control cabinet(s): Control voltage.(pha;e to neut�ai VA loading - Inrush �` VA loading -Sealed Lighting Circuits: Voltage/Hertz/Pha4 g� Important Notes: Project Name: Centennial Park Playground I Project N: 245379 Control System ID:1 of 1 Distribution Panel Location/ID: Service 1 Project Notes: Equipment Listing • Description Qty Size (in) 1308.0 Control and monitoring cabinet - 1 24 X 48 154.0 primary Contactors, 30 amperes 480/60/3 Off/On/Auto switches 1. Please confirm that the lighting circuit voltage listed above is accurate for this facility. This is the voltage/phase being connected and utilized at each lighting pole's electrical components enclosure disconnect. Inaccurate voltage/phase can result in additional costs and delays. Contact your Musco sales representative to confirm this item. 2. In a 3 phase design, all 3 phases are to be run to each pole location. Musco's single phase luminaires come pre -wired to utilize all 3 phases across the entire facility. 3. One contactor is required for each circuit at each pole location. Contactors are 3 pole and 100% rated for the published continuous load. 4. If the lighting system will be fed from more than one distribution location, additional equipment may be required. Contact your Musco sales representative. 5. Size overcurrent devices using the full load amps column of the Circuit Summary by Switch chart (Minimum power factor is 0.9). Size conduit per code unless otherwise specified as larger to allow for harness connectors. 6. Avoid use of in -ground junction/pull boxes when possible. If used, the following best practices must be followed: • Underground handholes (pull boxes) must be supported to prevent settling. Boxes buried directly in soil, without support, are not allowed. • Use polymer concrete lids marked with ELECTRIC for underground handholes. Steel lids are not allowed. • Avoid underground connections when possible. If used, all wire connectors must be UL listed for Wet Locations to prevent leakage current. 7. Control power wiring must be in separate conduit from line or load power wiring. Communication cables must be in separate conduit from any power wiring. 8. Test wire per ANSI/NETA ATS-2021. Wires with insulation resistance less than 100 MOhms, in water -filled conduit, must be replaced. 9. Refer to Installation Instructions for more details on equipment information and the installation requirements. Sales Representative: Mike Marchetti I Project Engineer: Daniel Lohman I Scan: 245379A I Document ID: 245379P1 V1 C2-0526143701 f1JSC0. Page 1 of 3 -- 26-May-2025 Project Name: Centennial Park Playground I Project #: 245379 Control System ID:1 of t Equipment Layout and Connection Details Distribution Panel Location/ID: Service 1 Control cabinet location(s) I � 1 12a) 0 I a� a i la Line power to contactors, and equipment grounding conductor. Requires one circuit per contactor, size wiring per load and voltage drop, 1 b Load power from contactors, and equipment grounding conductor. Requires one circuit per contactor, size wiring per load and voltage drop. 2a Control power with equipment ground to control cabinet. Requires dedicated 20 A circuit. Provide transformer if control voltage not present. Lighting system - — I I I I I I I I , I 1 I �I I I' Equipment Description 1 Control and monitoring cabinet - primary Sales Representative: Mike Marchetti I Project Engineer: Daniel Lohman I Scan: 245379A I Document ID: 245379P1 Vi C2-o526143701 OCC0 rmsm Page 2 of 3 -- 26-May-2025 Project Name: Centennial Park Playground I Project #: 245379 Control System ID:1 of 1 Circuit Summary Distribution Panel Location/ID: Service 1 Switching Schedule -7 Field/Switch Description Switches Playground Parking 2 Control Module ID:1 Lighting Circuit Voitaae: 48O/6O/3 rIayyivuiru rI 2 2A1 30 T CT Playground P2 4 3.61 30 1 C2 2 Parking P3 0 30 1 C3 Sales Representative: Mike Marchetti I Project Engineer: Daniel Lohman I Scan: 245379A I Document ID: 245379P1 V1 C2-0526143701 Page 3 of 3 -- 26-May-2025 az 0 ifs a 3 a_ r y Q o 0 Co z o - N p CO 8d < wg E Uno.0C N � E 10 o i m m p w., o m rj ^ a 4 = C� N C C �'a 7 IN n U 20 = cq =� ID CO d) r e M Co a) E .? o u ° m 9 m .N m a Q m N Q7 aA- p rm?d,¢r g �wao s 9g�aE"° n m Stl a 9 u p U3`7 -O Q �o_ o E Ea Xc� Z O O y O smn-p0 o1 g g m N M Oa a O(D L d O-0 0 z a z Olp a z e — a Ey K E m ° z z � P� LU o m - Q C m a E y - - E p m A m m a § 2 4 0� P a F a 8 E C i _ o � o 9 3