HomeMy WebLinkAboutItem 11 - Annual Purchase and Replacement of Various City VehiclesPublic Works Agency
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Item # 11
o`'r City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 17, 2026
TOPIC: Annual Purchase and Replacement of Various City Vehicles
AGENDA TITLE
Pre -Authorization of Purchase Order Contracts for Various City Vehicles (Spec No. 25-
133) (General & Non -General Fund)
RECOMMENDED ACTION
1. Approve an appropriation adjustment to recognize $574,594 of prior -year fund
balance in the Refuse Collection Revenue, Prior Year Carryforward revenue
account and appropriate the same amount to the Refuse Collection Service,
Machinery & Equipment expenditure account (Requires five affirmative votes).
2. Approve an appropriation adjustment to recognize $574,594 of prior -year fund
balance in the Federal Clean Water Protection Enterprise, Prior Year
Carryforward revenue account, and appropriate to the Federal Clean Water
Protection Enterprise, Machinery & Equipment expenditure account (Requires
five affirmative votes).
3. Approve an appropriation adjustment to recognize $684,952 of prior -year fund
balance in the Special Gas Tax Fund, Prior Year Carryforward revenue account,
and appropriate to the Roadway Maintenance, Machinery & Equipment
expenditure account (Requires five affirmative votes).
4. Approve an appropriation adjustment to recognize $68,250 of prior -year fund
balance in the Equipment Maintenance -Garage Operation, Prior Year
Carryforward revenue account, and appropriate to the Equipment Maintenance -
Garage Operation, Machinery & Equipment expenditure account (Requires five
affirmative votes).
5. Pre -authorize the City Manager to issue purchase orders for various City vehicles
described herein for the Fiscal Year 2025-26, in a total amount not -to -exceed
$7,305,578.
Annual Purchase and Replacement of Various City Vehicles
March 17, 2026
Page 2
GOVERNMENT CODE 484308 APPLIES: No
DISCUSSION
The Public Works Agency (PWA) routinely acquires, maintains, repairs, and replaces
City vehicles and equipment. In prior years, staff presented multiple individual staff
reports throughout the year with recommendations for individual vehicle purchases after
the City has underwent a competitive bidding process. This process requires a longer
lead time and has consistently fragmented the City's purchasing power. It has also
hampered the City's ability to act in a timely manner and take advantage of market
conditions, immediate inventory availability, and lower pricing opportunities when
offered by manufacturers and dealerships, as these private entities are less likely to
hold inventory or commit to lower price for extended periods.
On January 20, 2026, City Council approved the first reading of an ordinance amending
Chapter 2, Article II of the Santa Ana Municipal Code (SAMC) to specify the
procurement and contracting procedure for vehicle and vehicle related equipment
purchases. The new process allows City Council to pre -authorize the City Manager to
procure and execute contracts and purchases for vehicles and vehicle -related
equipment immediately following completion of competitive bidding or through justified
non -bid purchases within City Council -approved not -to -exceed amounts. This
procurement model accelerates contracting and delivery, improves efficiency, and
positions the City to secure competitively -priced vehicles and equipment in a timely
manner, and with appropriate control measures in place ensuring the integrity and
transparency of the purchasing approval and budget allocation process. On February 3,
2026, City Council conducted the second reading and adopted the ordinance.
The City's Equipment Replacement Policy (Exhibit 1) establishes the guidelines and
criteria for the replacement of City vehicles to ensure a strategic approach to fleet
management. This policy prioritizes safety, cost effectiveness, fuel efficiency, and
compliance with State and Federal public fleet regulations. These guidelines are
established by the American Public Works Association (APWA), National Association of
Fleet Administrators (NAFA), and Municipal Equipment Maintenance Association
(MEMA). Replacement determinations are based on industry -standard criteria, including
excessive mileage, vehicle age, maintenance costs, unit hours, maintenance history,
safety, and overall life expectancy.
For Fiscal Year 2025-2026, a total of 87 vehicles are included in the purchase plan to
replace units that have reached the end of their useful life, replace leased vehicles, and
to meet additional operational needs (Exhibit 2). Of these, staff identified 62 vehicles
that meet established replacement guidelines, totaling $3,326,804, serving the Planning
and Building Agency, Police Department, and Public Works Agency (Exhibit 3).
Annual Purchase and Replacement of Various City Vehicles
March 17, 2026
Page 3
DEPARTMENT
QTY
(REPLACEMENT)
Planning and Building Agency
4
Police Department
50
Public Works Agency
8
In addition to the replacements, departments reviewed their operational needs and
identified requests for new vehicles and equipment. The Police Department is
requesting five vehicles to support their Traffic Division. The Planning and Building
Agency requires one new vehicle to accommodate new staff. The Public Works Agency
is requesting 11 vehicles for the new Construction Services team, two vehicles for the
Construction Inspection and Administration team, one travel trailer for Parks Services,
one Silverado EV for Fleet Services, and two pot -hole patch trucks to support
Maintenance Services. Additionally, two new street sweepers are recommended to be
procured to allow for certain street sweeping needs to be performed efficiently by City
staff. Most recommended purchases are budgeted in the current fiscal year, with the
exception of the two proposed street sweepers, two pot -hole patch trucks, and a
Silverado EV which require City Council approval of the recommended appropriation
adjustments. Altogether, staff recommends purchasing 25 new vehicles at a cost not to
exceed $3,978,774.
DEPARTMENT
QTY
(ADDITIONS)
Planning and Building Agency
1
Police Department
5
Public Works Agency
19
The Finance and Management Services Agency, Purchasing Division, will solicit bids
and evaluate available cooperative agreements and determine the best method to
acquire the vehicles identified in accordance with City policies and procedures. To
complete the purchases, staff recommends City Council pre -authorize the City Manager
to execute contracts and purchases to the successful vendor(s) immediately after
evaluation of individual awards. In the unlikely event that any of the vehicles or
equipment listed is found to be limited to a sole source, the Purchasing Division will
verify and document the reasons for the sole source prior to the purchase. Pre -
authorization will also allow the City Manager to make substitutions in the type and/or
quantity of these vehicles to address changing business needs or subsequent budget
adjustments. Any changes will remain within the not -to -exceed amount totaling
$7,305,578. Should actual requirements exceed this specified amount, staff will bring a
separate request for additional appropriations to the City Council prior to any further
purchases.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
Annual Purchase and Replacement of Various City Vehicles
March 17, 2026
Page 4
FISCAL IMPACT
Approval of the appropriation adjustments will recognize $574,594 of prior -year fund
balance in the Refuse Collection Revenue, Prior Year Carryforward revenue account
and appropriate the same amount to the Refuse Collection Service, Machinery and
Equipment expenditure account, $574,594 of prior -year fund balance in the Federal
Clean Water Protection Enterprise, Prior Year Carryforward revenue account, and
appropriate the same amount to the Federal Clean Water Protection Enterprise,
Machinery & Equipment expenditure account, $684,952 of prior -year fund balance in
the Special Gas Tax Fund, Prior Year Carryforward revenue account, and appropriate
to the Roadway Maintenance, Machinery and Equipment expenditure account, and
$68,250 of prior -year fund balance in the Equipment Maintenance -Garage Operation,
Prior Year Carryforward revenue account, and appropriate to the Equipment
Maintenance -Garage Operation, Machinery and Equipment expenditure account.
Funds are budgeted and available for expenditure in the following accounts for Fiscal
Year 2025-26. Any remaining balances not expended by the end of the fiscal year will
be presented to City Council for approval of carryforwards into Fiscal Year 2026-27.
Accounting
Fiscal
Unit -Account
Fund
Accounting Unit,
Amount
Year
No.
Description
Account Description
(Project No.)
APPROPRIATION ADJUSTMENT
06917640-
Refuse
Refuse Collection
2025-26
66400
Collection
Service, Machinery &
$574,594
Service
Equipment
Federal Clean
Federal Clean Water
2025-26
05717640-
Water
Protection Enterprise,
$574,594
66400
Protection
Machinery &
Enterprise
Equipment
Roadway
2025-26
02917660-
Special Gas
Maintenance,
$684,952
66400
Tax
Machinery &
Equipment
Equipment
2025-26
07517100-
Fleet
Maintenance -Garage
$681250
66400
Maintenance
Operation, Machinery
& Equipment
Annual Purchase and Replacement of Various City Vehicles
March 17, 2026
Page 5
CURRENT BUDGET
Equipment
2025-26
07017100-
Equipment
Replacement,
$1,787,355
66400
Replacement
Machinery &
Equipment
2025-26
01114405-
General Fund
Traffic, Machinery &
$183,075
66400
Equipment
Recruitment &
2025-26
01114404-
General Fund
Backgrounds,
$107,625
66400
Machinery and
Equipment
01114410-
Training Services,
2025-26
66400
General Fund
Machinery and
$50,400
Equipment
01114420-
Field Operations,
2025-26
66400 (22-
General Fund
Machinery &
$136,500
4502)
Equipment
01114421-
PD Athletic & Activity
2025-26
66400
General Fund
League, Machinery &
$107,100
Equipment
01114425-
Information Services,
2025-26
66400
General Fund
Machinery &
$54,075
Equipment
Criminal Investigation
2025-26
01114435-
General Fund
Service Enhancement,
$250,950
66400
Machinery &
Equipment
2025-26
01114448-
General Fund
Evidence, Machinery &
$46,200
66400
Equipment
01114450-
Central Distribution
2025-26
66400
General Fund
CTR (CDC), Machinery
$126,974
& Equipment
Homeland Security &
01114485-
Emergency
2025-26
66400
General Fund
Management,
$35,700
Machinery &
Equipment
Annual Purchase and Replacement of Various City Vehicles
March 17, 2026
Page 6
12814407-
Law
Superior Law
2025-26
66400 (23-
Enforcement
Enforcement Services,
$452,025
4614)
Grants
Machinery &
Equipment
2025-26
06017646-
Water
Water Meter Services,
$28 170
66400
Machinery Equipment
Water System
2025-26
06017641-
Water
Maintenance,
$20,850
66400
Machinery &
Equipment
06017644-
Water Quality,
2025-26
66400
Water
Machinery &
$56,940
Equipment
Water Resources
2025-26
06017648-
Water
Construction,
$1,205,383
66400
Machinery &
Equipment
Construction
2025-26
01117611-
General Fund
Engineering,
$116,471
66400
Machinery &
Equipment
05617640-
Sanitary
Sanitary Sewer
2025-26
66400
Sewer Service
Service, Machinery &
$404,250
Equipment
Planning & Building
01116520-
Agency — Permit &
2025-26
66400
General Fund
Insurance Services,
$42,105
Machinery &
Equipment
01216010-
Cannabis
PBA Enforcement
2025-26
66400
Public Benefit
Services, Machinery &
$54,075
Fund
Equipment
Air Quality
Planning -Air Quality
2025-26
03116510-
Impr. (AB
Improvement,
$42,105
66400
2766)
Machinery &
Equipment
Park Maintenance
2025-26
01117651-
General Fund
Service Enhancement,
$18,900
66400
Machinery &
Equipment
Annual Purchase and Replacement of Various City Vehicles
March 17, 2026
Page 7
01113017-
PRCSA — Service
2025-26
66400 (22-
General Fund
Enhancement,
$18,900
2300)
Machinery &
Equipment
PW
01117620-
Traffic/Transportation —
2025-26
66400
General Fund
Service Enhancement,
$57,060
Machinery &
Equipment
TOTAL:
$7,305,578
EXHIBIT(S)
1. Equipment Replacement Policy
2. Vehicle Purchase List FY 2025-26
3. Vehicle Replacement Inventory List
Submitted by: Rodolfo Rosas, P.E., Acting Executive Director, Public Works Agency
Approved By: Alvaro Nunez, City Manager
EXHIBIT 1
E=t, City of Santa Ana
Administrative
^+ i
Policies and Procedures
Subject
EQUIPMENT REPLACEMENT POLICY
PURPOSE
�,.....
City Manager's Authorization
Date
July 17, 2013
The purpose of this document is to articulate the decision -making process for replacing City equipment
that can no longer be economically operated and maintained. Specifically, this document defines the
various stages of the review process and describes the interaction between Fleet Management Division
and City departments in the implementation of an Equipment Replacement Program.
DISCUSSION
Given the fiscal magnitude and operational importance of City equipment, the decision to timely replace
such assets will be duly reviewed in three (3) stages as follows:
Fleet Management Division will prepare an annual preliminary equipment replacement list that
contains assets that have reached thresholds suggested in Attachment A: "Equipment Lifecycle
Guidelines." Since this list is preliminary, the assets listed are not automatically replaced but are
subjected to further review.
2. Fleet Management Division will then evaluate each listed asset for condition, cost, usage, safety
history, and operating performance. The evaluation will be based on fleet data from mechanical
appraisals, utilization, and Life -Cycle Costing (LCC) as these factors are considered fleet industry
key components for assessing safety and the cost of repair and maintenance. (!Vote: LCC is a
replacement analysis model which considers the total cost of owning and operating an asset by
integrating economic factors such as depreciation and resale value with standard factors such as
age and mileage.) LCC analysis can be used to identify and retain assets that are cost-effective to
operate beyond the thresholds suggested in Attachment A. LCC values can be calculated using
Attachment B: "Life -Cycle Costing Worksheet,"
3. In this review stage, Fleet Management Division will collaborate with City departments to further
refine the replacement list by considering factors other than lifecycle. Some assets that have not
reached their lifecycle threshold may be replaced earlier than scheduled due to safety concerns,
unusual wear and tear, or recurring mechanical problems. Conversely, some assets that have
exceeded their lifecycle threshold may be retained if they are classified as mission -critical and no
replacement unit will be available. These qualitative and other such factors can be captured and
evaluated using a points system, an approach several jurisdictions have adopted, as exemplified
in Attachment C: "Equipment Replacement Points System."
City staff is encouraged to develop appropriate point values, priority rankings, and equipment cost data
in a collaborative effort to produce a rational equipment replacement list. The expected output of this
entire review process is the "Annual Equipment Replacement Schedule" that will be incorporated in the
annual City budget.
GUIDELINES
1. Vehicles and other equipment are assumed to be in good condition during their recommended
lifecycle as indicated in Attachment A: "Equipment Lifecycle Guidelines."
2. The recommended lifecycle of standard service vehicles is 8 years or 75,000 mile.
3. For large and heavy equipment, the recommended lifecycle is 10 years or 60,000 miles.
4. Incorporate utilization requirements in replacement decisions to ensure that underutilized assets
are not replaced.
5. Emergency units may receive priority replacement over non -Emergency units to minimize the
incidence of out -of -service emergency units.
6. Emergency units that have been replaced or removed from service may be transferred to non -
emergency operations, where appropriate.
7. Assets will be replaced or retrofitted to comply with federal, state, local, special district, or other
clean air laws and regulations, where feasible.
8. Assets that continuously incur excessive costs for repair or maintenance during its recommended
lifecycle may be replaced ahead of schedule.
9. Assets due for replacement based on the recommended lifecycle maybe retained if the expected
cost of maintenance is minimal (below original equipment rental rate) and mileage is low (under
50,000 miles).
10. All requests for new or replacement units shall be coursed through Fleet Management Division to
ensure standardization of City vehicles and other equipment.
The guidelines and recommendations contained in this document shall be timely updated as technology
advances and best practice evolves. Starting with this original version, the date of issuance for each
update shall be recorded and maintained on this document.
M
Equipment Replacement Policy Page 2 of 5
Attachment A
EQUIPMENT LIFECYCLE GUIDELINES *
Fire Engines/Trucks
15 years Frontline, 5 years Reserve, 20 years Total
Heavy Equipment
15 years or 7000 hours
Heavy Trucks (1 Ton and larger)
100,000 miles or 10 years
Loaders and Construction Equip
15 years or 7000 hours
Medic Vans
10 years
Paint Stripers
15 years or 7000 hours
Paratransit Bus
80,000 miles or 10 years
Pickup Trucks (1/4 to 3/4 Ton)
85,000 miles or 10 years
Police Motorcycles
60,000 miles or 3 years
Police Patrol
80,000 miles or 4 years
Refuse Transfer Trailers
6 years
Refuse Trucks
120,000 miles or 8 years
Sedans
80,000 miles or 8 years
Street Sweepers
7 years
Stump Grinders and Chippers
10 years or 7000 hours
Trailers
15 years
Vactors/Sewer Rodders
15 years
Vans
80,000 miles or 10 years
Welders, Saws, Pumps
10 years
�k Based on research data from the American Public Works Association (APWA),
National Association of Fleet Administrators (NAFA), and Municipal Equipment
Maintenance Association (MEMA).
Equipment Replacement Policy Page 3 of 5
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Attachment C t
EQUIPMENT REPLACEMENT POINTS SYSTEM
hJ>;Ikf
DATE:
FACTORS
POINTS
Age
Assign one (1) point for each year of chronological
age, based on in-service date.
Miles/! -lours
Assign, one (1) point for each 10,000 miles of use.
Assign 1 to 5 points with 5 being worst based on
Condition
body condition, interior condition, rust, accident
history, anticipated repairs, etc.
Assign 1, 3, or 5 points based on the type of service
that vehicle receives. For instance, a police patrol
Type of Service
car would be given a 5 because it is in severe duty
service. In contrast, an administrative sedan would
be given a 1.
Assign 1, 3, or 5 points depending on the frequency
that a vehicle is in the shop for repair. A 5 would be
Reliability
assigned to a vehicle that is in the shop two or more
times per month on average, while a 1 is assigned to
a vehicle in the shop an average of once every three
months or less.
Assign 1 to 5 points based on total life M&R costs
(excluding repair of accident damage). A 5 is
Maintenance &Repair (M&R) Costs
assigned to a vehicle with life M&R costs equal to or
greater than the vehicle's original purchase price,
while a 1 is given to a vehicle with life M&R costs
equal to 20% or less of its original purchase cost.
INTERPRETING POINT SCORES
Below 15 points means Unit is in Excellent Condition.
16 to 20 points means Unit is in Good Condition.
21 to 25 points means Unit qualifies for replacement.
26 points and above means Unit needs immediate consideration.
Backlog is gauged by the number of units with scores of 26 or above retained by the City.
Equipment Replacement Policy Page 5 of 5
Vehicle and Equipment List FY 2025-26
Department Sub -Division
Vehicle Model
Type
Year of Replaced Vehicle
Est. Cost
Planning and Building Agency Building & Safety
Chevy Equinox EV
Addition to Fleet
$
42,105
Building & Safety
Chevy Equinox EV
Replacement
2018
$
42,105
Building & Safety
Chevy Equinox EV
Replacement
2018
$
42,105
Code Enforcement
Chevy Silverado 1500
Replacement
2006
$
54,075
Planning
Chevy Equinox EV
Replacement
2016
$
42,105
Total
$
222,495
Police Department
Backgrounds
Chevy Equinox LT
Replace - Lease
2022
$
35,700
Backgrounds
Chevy Equinox LT
Replace - Lease
2023
$
36,225
Backgrounds
Chevy Equinox LT
Replace - Lease
2023
$
35,700
CDC
Chevy Silverado 1500
Replacement
2005
$
45,150
CDC
Golf Cart
Replacement
1997
$
19,874
Community Engagement
Chevy Colorado
Replacement
2008
$
46,200
Community Engagement
Chevy Colorado
Replacement
2000
$
45,150
Community Engagement
Chevy Colorado
Replacement
2000
$
45,150
Computer Services
Chrysler Pacifica
Replacement
2007
$
54,075
Criminal Investigation Division
Chevy Equinox LT
Replace - Lease
2023
$
35,700
Criminal Investigation Division
Chevy Equinox LT
Replace - Lease
2023
$
35,700
Criminal Investigation Division
Chevy Equinox LT
Replace - Lease
2023
$
36,225
Criminal Investigation Division
Chevy Equinox LT
Replace - Lease
2023
$
36,225
Criminal Investigation Division
Chevy Equinox LT
Replace - Lease
2023
$
35,700
Criminal Investigation Division
Chevy Equinox LT
Replace - Lease
2023
$
35,700
Criminal Investigation Division
Chevy Equinox LT
Replace - Lease
2023
$
35,700
Evidence
Chevy Colorado
Replacement
2002
$
46,200
Field Operations
Ford Interceptor SUV
Replacement
2020
$
64,575
Field Operations
Ford Interceptor SUV
Replacement
2020
$
64,575
Field Operations
Ford Interceptor SUV
Replacement
2020
$
64,575
Field Operations
Ford Interceptor SUV
Replacement
2020
$
64,575
Field Operations
Ford Interceptor SUV
Replacement
2020
$
64,575
Field Operations
Ford Interceptor SUV
Replacement
2021
$
64,575
Field Operations
Ford Interceptor SUV
Replacement
2021
$
64,575
Field Operations
Ford Interceptor SUV
Replacement
2021
$
64,575
Field Operations
Ford Interceptor SUV
Replacement
2021
$
64,575
Field Operations
Ford Interceptor SUV
Replacement
2021
$
64,575
Field Operations
Ford Interceptor SUV
Replacement
2021
$
64,575
Field Operations
Ford Interceptor SUV
Replacement
2021
$
64,575
Field Operations
Ford Interceptor SUV
Replacement
2021
$
64,575
Field Operations
Ford Interceptor SUV
Replacement
2021
$
64,575
Field Operations
Ford Interceptor SUV
Replacement
2021
$
64,575
Field Operations
Ford Interceptor SUV
Replacement
2021
$
64,575
Field Operations
Ford Interceptor SUV
Replacement
2021
$
64,575
Homeland Security
Chevy Equinox LT
Replace - Lease
2023
$
35,700
Investigations
Chevy Equinox LT
Replacement
2007
$
35,700
Investigations
Chevy Equinox LT
Replacement
2007
$
35,700
Investigations
Chevy Equinox LT
Replacement
2008
$
35,700
Jail Operations
Ford Transit Medium Roof
Replacement
2020
$
121,965
PAAL Center
Chrysler Pacifica
Replacement
2000
$
53,550
PAAL Center
Chrysler Pacifica
Replacement
2002
$
53,550
Swat
Ford Transit
Replacement
1995
$
73,500
Traffic
BMW Motorcycle
Replacement
2020
$
38,850
Traffic
BMW Motorcycle
Replacement
2020
$
38,850
Traffic
Chevy Colorado
Addition to Fleet
$
51,450
Traffic
Chevy Colorado
Addition to Fleet
$
51,450
Traffic
Chevy Colorado
Addition to Fleet
$
51,450
Traffic
Chevy Colorado
Addition to Fleet
$
51,450
Traffic
Chevy Colorado
Replacement
2015
$
51,450
Traffic
Chevy Colorado
Replacement
2015
$
51,450
Traffic
Chevy Colorado
Replacement
2015
$
51,450
Traffic
Chevy Equinox LT
Replace - Lease
2022
$
35,700
Traffic
Dodge Durango
Replacement
2008
$
63,000
Training
Chevy Silverado 1500
Addition to Fleet
$
64,575
Training
Chevy Traverse
Replace - Lease
2022
$
50,400
Total
$
2,855,039
Public Works Agency Construction Engineering
Chevy Silverado 1500
Addition to Fleet
$
59,850
Construction Engineering
Chevy Blazer EV
Addition to Fleet
$
56,621
Construction Services
Asphalt Zipper
Addition to Fleet
$
252,726
Construction Services
Bobcat 185V Air Compressor
Addition to Fleet
$
38,125
Construction Services
Chevy Silverado EV
Addition to Fleet
$
68,250
Construction Services
Chevy Silverado EV
Addition to Fleet
$
68,250
Construction Services
Excavator Truck
Addition to Fleet
$
336,000
Construction Services
Ford F-550
Addition to Fleet
$
108,308
Construction Services
Ford F-550
Addition to Fleet
$
108,308
Construction Services
Construction Services
Construction Services
Construction Services
Fleet Services
Maintenance Services
Maintenance Services
Maintenance Services
Maintenance Services
Park Services
Park Services
Traffic Engineering
Traffic Engineering
Traffic Engineering
Water Meter
Water Quality & Measure
Water Quality & Measure
Water Svstem Maintenance
Ford F-550
1D 30P Mini Excavator
1D 410P Backhoe
1D 410P Backhoe
Silverado EV
Tymco 600 Sweeper
Tymco 600 Sweeper
Patch Truck
Patch Truck
Chevy Silverado EV
Travel Trailer
Chevy Silverado EV
Chevy Silverado EV
Chevy Equinox EV
Chevy 2500 Service Body Truck
Chevy Silverado EV
Chevy Silverado EV
Chevv Silverado EV
Addition to Fleet
$
108,308
Addition to Fleet
$
85,050
Addition to Fleet
$
218,154
Addition to Fleet
$
218,154
Addition to Fleet
$
68,250
Addition to Fleet
$
574,594
Addition to Fleet
$
574,594
Addition to Fleet
$
342,476
Addition to Fleet
$
342,476
Replacement
2018
$
68,250
Addition to Fleet
$
37,800
Replacement
2016
$
68,250
Replacement
2016
$
68,250
Replacement
2016
$
46,200
Replacement
2015
$
106,050
Replacement
2015
$
68,250
Replacement
2015
$
68,250
Replacement
2015
$
68,250
Total
$
4,228,044
GRAND TOTAL $ 7,305,578
EXHIBIT 3
Vehicle Number
60152
60153
60044
59639
LEASE
LEASE
LEASE
29509
58813
58954
59224
59227
59666
LEASE
LEASE
LEASE
LEASE
LEASE
LEASE
LEASE
59427
60279
60280
60281
60282
60283
60305
60306
60307
60308
60309
60310
60311
60312
60313
60314
Vehicle Model
Chevy Bolt EV
Chevy Bolt EV
Chevy Colorado
Chevy 2500HD
LEASE - Police Department
LEASE - Police Department
LEASE - Police Department
Chevy 2500HD
EZ-GO Golf Cart
Ford Escape 772
Chevy 5-10
Chevy 5-10
Chevy Impala
LEASE - Police Department
LEASE - Police Department
LEASE - Police Department
LEASE - Police Department
LEASE - Police Department
LEASE - Police Department
LEASE - Police Department
Chevy Astro Cargo Van
Chevy Tahoe
Chevy Tahoe
Chevy Tahoe
Chevy Tahoe
Chevy Tahoe
Ford Explorer
Ford Explorer
Ford Explorer
Ford Explorer
Ford Explorer
Ford Explorer
Ford Explorer
Ford Explorer
Ford Explorer
Ford Explorer
Replacement Vehicle Inventory List
Year of Replaced Vehicle
2018
2018
2016
2016
2022
2023
2023
2005
1997
2008
2000
2000
2007
2023
2023
2023
2023
2023
2023
2023
2002
2020
2020
2020
2020
2020
2021
2021
2021
2021
2021
2021
2021
2021
2021
2021
Mileage
Qualifies for Replacement
84,662
Yes
85,633
Yes
76,232
Yes
64,933
Yes
N/A
N/A
N/A
N/A
N/A
N/A
65,993
Yes
12,563
Yes
82,693
Yes
79,356
Yes
89,615
Yes
84,938
Yes
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
69,853
Yes
87,632
Yes
87,465
Yes
85,694
Yes
79,658
Yes
76,986
Yes
89,657
Yes
78,965
Yes
92,566
Yes
93,658
Yes
86,951
Yes
65,722
Yes
96,896
Yes
79,799
Yes
89,632
Yes
77,251
Yes
Factors
Age, Miles/Hours, Condition
Age, Miles/Hours, Condition
Age, Miles/Hours, Condition
Age, Miles/Hours, Condition
Replacing a leased vehicle
Replacing a leased vehicle
Replacing a leased vehicle
Age, Miles/Hours, Condition
Age, Miles/Hours, Condition
Age, Miles/Hours, Condition
Age, Miles/Hours, Condition
Age, Miles/Hours, Condition
Age, Miles/Hours, Condition
Replacing a leased vehicle
Replacing a leased vehicle
Replacing a leased vehicle
Replacing a leased vehicle
Replacing a leased vehicle
Replacing a leased vehicle
Replacing a leased vehicle
Age, Miles/Hours, Condition
Age, Miles/Hours, Condition
Age, Miles/Hours, Condition
Age, Miles/Hours, Condition
Age, Miles/Hours, Condition
Age, Miles/Hours, Condition
Age, Miles/Hours, Condition
Age, Miles/Hours, Condition
Age, Miles/Hours, Condition
Age, Miles/Hours, Condition
Age, Miles/Hours, Condition
Age, Miles/Hours, Condition
Age, Miles/Hours, Condition
Age, Miles/Hours, Condition
Age, Miles/Hours, Condition
Age, Miles/Hours, Condition
60315
Ford Explorer
2021
74,619
Yes
Age, Miles/Hours, Condition
60316
Ford Explorer
2021
92,786
Yes
Age, Miles/Hours, Condition
LEASE
LEASE - Police Department
2023
N/A
N/A
Replacing a leased vehicle
59664
Chevy Impala
2007
89,632
Yes
Age, Miles/Hours, Condition
59667
Chevy Impala
2007
86,521
Yes
Age, Miles/Hours, Condition
59789
Chevy Impala
2008
89,644
Yes
Age, Miles/Hours, Condition
60246
Chevy Express Van
2020
82,489
Yes
Age, Miles/Hours, Condition
58999
Chevy 12 Passenger Van
2000
79,632
Yes
Age, Miles/Hours, Condition
59428
Chevy 12 Passenger Van
2002
83,612
Yes
Age, Miles/Hours, Condition
58555
Chevy Swat Sub
1995
80,769
Yes
Age, Miles/Hours, Condition
60276
BMW R1250RT-P
2020
42,972
Yes
Age, Miles/Hours, Condition
60277
BMW R1250RT-P
2020
23,950
Yes
Age, Miles/Hours, Condition
60012
Chevy Spark
2015
87,962
Yes
Age, Miles/Hours, Condition
60013
Chevy Spark
2015
82,643
Yes
Age, Miles/Hours, Condition
60014
Chevy Spark
2015
86,315
Yes
Age, Miles/Hours, Condition
LEASE
LEASE - Police Department
2022
N/A
N/A
Replacing a leased vehicle
59760
Dodge Magnum
2008
93,746
Yes
Age, Miles/Hours, Condition
LEASE
LEASE - Police Department
2022
N/A
N/A
Replacing a leased vehicle
60151
Chevy Bolt EV
2018
79,632
Yes
Age, Miles/Hours, Condition
60017
Chevy Colorado
2016
91,652
Yes
Age, Miles/Hours, Condition
60018
Chevy Colorado
2016
86,344
Yes
Age, Miles/Hours, Condition
60023
GMC Terrain
2016
79,634
Yes
Age, Miles/Hours, Condition
59985
Ford F250 HD Utility
2015
89,631
Yes
Age, Miles/Hours, Condition
60000
Ford Transit Cargo
2015
90,112
Yes
Age, Miles/Hours, Condition
60001
Ford Transit Cargo
2015
84,632
Yes
Age, Miles/Hours, Condition
59992
Ford Transit Connect
2015
99,282
Yes
Age, Miles/Hours, Condition