HomeMy WebLinkAboutItem 09 - Purchase Order Contract for Police Motorcycle ComputersPolice Department
www.santa-ana.org/pd
Item # 9
or City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 17, 2026
TOPIC: Computer Tablets for Police Motorcycles
AGENDA TITLE
Purchase Order Contract to Southern Computer Warehouse, Inc. for Computer Tablets
for Police Motorcycles (Specification No. 26-006) (General Fund)
RECOMMENDED ACTION
Authorize a Purchase Order to Southern Computer Warehouse, Inc. for mobile data
refresh for Police motorcycles, in an amount not to exceed $175,091.
GOVERNMENT CODE 484308 APPLIES: No
DISCUSSION
In 2020, the Police Department issued rugged Windows tablets to its motor
officers. These devices have increased motor officer efficiency and effectiveness by
allowing them to:
• Write citations electronically leveraging tools like barcode scanners for drivers'
licenses;
• Write collision reports while in the field;
• Integrate with the County Court's citation system;
• Access law enforcement databases;
• Access the Department's Computer Aided Dispatch (CAD) system; and
• Use other software available on Department computers.
However, in the intervening years, technology has advanced and these original devices
have degraded, reaching the end of their useful life.
• Their batteries no longer hold enough charge to last throughout an officer's shift;
• The computers are not compatible with the most current version of Microsoft
Windows, thereby preventing them from receiving critical security patches;
• They have the physical wear and tear expected with operating in a challenging
environment, such as weather, and being placed within a motorcycle.
Computer Tablets for Police Motorcycles
March 17, 2026
Page 2
The Police Department conducted a thorough survey and field testing of modern
devices that provide similar functionality in the compact form needed by a motor officer
and determined the specifications to best meet the Department's needs. In conjunction
with the City's Purchasing division, a formal Invitation for Bids was drafted to procure
these devices.
Invitation for Bids (IFB) No. 26-006 was issued on January 13, 2026, on the City's
online bid management and publication system. A summary of vendor participation and
results is as follows:
563 Vendors notified
3 Santa Ana vendors notified
37 Vendors downloaded the bid packet
5 Responsive Bids received
0 Responsive Bids received from Santa Ana vendors
Bids were solicited, opened on February 12, 2026, and evaluated (Exhibit 1). Five bids
were submitted by the IFB deadline and were determined to be responsive to the
specifications and met the City's requirements. The bid submitted by Southern
Computer Warehouse, Inc. was determined to be the lowest responsible bid, was
responsive to the specifications, and meets the City's requirements.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funding is available in the current fiscal year budget as follows:
Fiscal
Accounting Unit —
Fund
Accounting Unit,
Amount
Year
Account #
Description
Account Description
Information Services,
FY 25-26
01114425-63001
General Fund
Miscellaneous
$175,091
Operating Expenses
EXHIBIT(S)
1. Abstract of Bids (26-006)
Submitted By: Robert Rodriguez, Police Chief
Approved By: Alvaro Nunez, City Manager
EXHIBIT 1
/_1 131 ZT_T61 go] y 11IR
Mobile Data Computer Refresh for Police Motorcycles (IFB No. 26-006)
BIDDER LOCATION TOTAL
Southern Computer Warehouse,
Inc.
CDCE Inc
E-LOGIC, INC
Blue Angel International LLC
Marietta, GA $175,091.00
Yorba Linda, CA $176,525.00
Washington, D.C. $185,015.25
Berkeley, CA $197,620.00
Howard Industries Inc Ellisville, MS $213,884.19